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Home My WebLink About1998.10.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: October 20, 1998 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 16, 1998. Marci outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of October 6, 1998 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B Owasso Public Works Authority October 20, 1998 Page 2 C. Action Relating to Trustee Authorization for Payment for Elm Creek Interceptor Sewer Project Right -of -Way Easements and Update of Abstracts. Attachment #4-C The staff recommends Trustee authorization for payment for the easements required for the Elm Creek Interceptor Sewer Project, as outlined on the easement documents; and authorization for a payment of $200 each to update the abstracts. 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business 8. Adjournment ' OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 6, 1998 The Owasso Public Works Authority met in regular session on Tuesday, October 6, 1998 in the ' Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 2, 1998. I ITEM 1: CALL TO ORDER Chairman Bode called the meeting to order at 7:15 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Denise Bode, Chair Mark Wilken, Vice Chair Mary Lou Barnhouse Trustee F Melinda Voss, Trustee Duston Smith, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of September 15, 1998 Regular Meeting. B. Approval of Claims Mr Wilken moved, seconded by Ms Barnhouse, to approve the consent agenda. The consent agenda included minutes of the September 15, 1998 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $41,779.67; (2) OPWA Capital Improvement Fund $26,416.55; (3) OPWA Sales Tax Fund $108,608.81; (4) Payroll #1 $31,003.89; (5) Payroll #2 $29,920.45. AYE: Wilken, Barnhouse, Voss, Smith, Bode NAY: None Motion carried 5-0. �1 Owasso Public Works Authority October 6, 1998 , ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF RESIDENTIAL REFUSE CONTAINERS (POLYCARTS). AND AUTHORIZE ' PAYMENT FOR THE PURCHASE OF AN INITIAL ORDER OF 100 GREEN CARTS AT $5700. ■ Mr Roberts presented the item. He said that polycarts to be used in the residential refuse collection program are purchased annually through the bidding process. Bids were opened on July 1, 1998, with two bidders responding. Williams Refuse Co of Owasso submitted a bid based on the container which is presently in use in the system. George and George Safety and Glove of Tulsa submitted a bid for a container that has not been used in the Owasso collection system. Staff conducted a test program of the containers from George and George. Although the containers meet the specifications, their lift bars are spaced closer together than the lifting devices presently attached to all of the city collection vehicles. All of the city refuse collection vehicles would have to be modified if the cart supplied by George and George was selected. The staff, therefore, recommended purchase of polycarts from Williams Refuse. Mr Wilken moved, seconded by Mr Smith, to award a contract for the purchase of residential refuse containers consistent with bid specifications, to Williams Refuse Equipment Co Inc of Owasso at a cost of $57.00 per green cart and $59.00 per red cart, and authorization for the payment of $5700 for the purchase of an initial order of 100 green carts. AYE: Wilken, Smith, Voss, Barnhouse, Bode NAY: None Motion carried 5-0. ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: NEW BUSINESS None. 2 Owasso Public Works Authority ITEM 9: ADJOURNMENT Mr Wilken moved, seconded by Ms Barnhouse, to adjourn. AYE: Wilken, Barnhouse, Voss, Smith, Bode NAY: None Motion carried 5-0, and the meeting was adjourned at 7:28 p.m. Marcia Boutwell, Authority Secretary 3 Denise Bode, Chairperson October 6, 1998 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 10/16/98 8:22:36 A P CLAIMS REP ORT PORT APAPVR PAGE: 13 PO # ---------VENDOR ------DESCRIPTION-------- ---AMOUNT -------------------- ---- '----------------------------- 991059 TREASURER PETTY CASH ' DEPARTMENT TOTAL ====> IPWA ADMINISTRATION ------------------------------ ' 990003 RONALD D CATES 990003 RONALD D CATES 990215 AT&T WIRELESS SERVICES '990215 AT&T WIRELESS SERVICES 990281 SAM'S CLUB 990286 OFFICE DEPOT CARD PLAN 990791 DAY TIMERS INC. 990883 SUBURBAN OFFICE SUPPLY 991124 SOUTHWESTERN BELL TELE 991125 MCI TELECOMMUNICATIONS . 991126 PSO 991135 COMMERCIAL TITLE & DEPARTMENT TOTAL ==_=> DONATIONS PAYABLE RETAINER LEGAL SERVICES PHONE USE-CARR PHONE USE-ROBERTS MAINT SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES 9/98 PLEXAR 9/98 USE 8/98 USE PSO BLDG PURCHASE 9/1/98 TILITY BILLING ----------------------------- ' 990723 990724 BRANDON HAMILTON OSCAR MCLAURIN METER METER READER READER 990726 BRAD SPARKMAN METER READER 990727 TYRONE DINKINS METER READER 990775 MARK MEYER METER READER 991003 ERIC MIKEL METER READER ' DEPARTMENT TOTAL WATER --------------------------- 990215 AT&T WIRELESS SERVICES PHONE USE -ALL '990217 YALE UNIFORM RENTAL UNIFORM, CLEAN/RENT 990231 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 990793 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES '990821 990845 CITY OF TULSA CITY GARAGE WATER PURCHASE 08/98 VEHICLE MAINT 9/98 67.61 ------------- 67.61 700.00 1,254.60 29.44 12.64 24.65 65.23 85.97 37.08 92.64 73.60 273.99 365,000.00 367,649.84 90.90 184.95 154.35 310.95 336.95 222.75 1,300.85 57.94 188.80 83.98 96.62 132,503.42 494.64 11 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 10/16/98 8:2.2:36 A/P CLAIMS REPORT APAPVR PAGE: PO it VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------- 990846 GO SYSTEMS FUEL 9/98 991059 TREASURER PETTY CASH PER DIEM,REGISTRATION-CARS 991124 SOUTHWESTERN BELL TELE 9/98 PLEXAR 991125 MCI TELECOMMUNICATIONS 9/98 USE 991126 PSO 8/98 USE 991127 SOUTHWESTERN BELL TELE 9/98 NON-PLEXAR DEPARTMENT TOTAL ===_> WASTEWATER TREATMENT PLANT ------------------------------ 990217 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 990227 SHERRY LABORATORIES INC SLUDGE ANALYSIS 990231 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 990281 SAM-S CLUB MAINT SUPPLIES 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 990599 AUTOMATIC ENGINEERING INC REPLACEMENT SCALE 990706 MILL CREEK LUMBER & SUPPL TRENCH GRATE MATERIAL 990793 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 990846 GO SYSTEMS FUEL 9/98 990879 W W GRAINGER INC BATTERIES 990922 PRECISION SCIENTIFIC INC COLIFORM BATH MOTOR 991059 TREASURER PETTY CASH REIMB PETTY CASH 991124 SOUTHWESTERN BELL TELE 9/98 PLEXAR 991125 MCI TELECOMMUNICATIONS 9/98 USE 991126 PSO 8/98 USE DEPARTMENT TOTAL =_==> WASTEWATER COLLECTION ------------------------------ 990133 INDUSTRIAL MOTOR SERVICE, 990215 AT&T WIRELESS SERVICES 990217 YALE UNIFORM RENTAL 990231 GEORGE & GEORGE SAFETY 990283 CROW BURLINGAME 990286 OFFICE DEPOT CARD PLAN 990576 LOCKE WHOLESALE ELEC 990656 FULLER ROOFING 990710 DRUMMOND AMERICAN CORP 990793 KIMBALL ACE HARDWARE 990845 CITY GARAGE 990846 GO SYSTEMS 990884 W W GRAINGER INC 991059 TREASURER PETTY CASH REPAIR AERATOR MOTOR PHONE USF-ALL UNIFORM CLEAN/RENT SAFETY SUPPLIES REPAIR PARTS OFFICE SUPPLIES LIFT STATION PARTS LIFT STATION ROOF NON-SKID SAFETY COATING MAINT/REPAIR SUPPLIES VEHICLE MAINT 9/98 FUEL 9/98 COMPRESSOR RETMB PETTY CASH 121.93 401.86 48.44 5.85 370.19 64.70 134,438.37 104.00 120.00 230.92 91.90 16.98 1,765.00 94.82 87.63 46.51 162.00 317.68 14.48 46.32 18.80 9,395.29 12,512.33 385.00 27.34 62.40 12.98 33.63 8.49 36.54 910.00 1.30.30 67.95 62.28 164.43 216.33 18_57 14 w CITY OF OWASSO 10/lB/98 OWASSO PUBLIC WORKS AUTHORITY 8:22:36 A/P CLAIMS REPORT APAPVR PAGE: 15 PO # --------- ---------VENDOR --------------- ------DESCRIPTION ------------ ---AMOUNT ----- 991126 PSO 8/98 USE 478.62 ' 991127 SOUTHWESTERN BELL TELE 9/98 NON-PLEXAR 322.55 DEPARTMENT TOTAL =___> ------ 2,537.41 REFUSE COLLECTIONS ---------------------------- 990217 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 83.20 990231 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 12.98 r 990283 CROW BURLINGAME REPAIR PARTS 1.60 990451 M.E.T. MEMBERSHIP DUES 1,822.65 990451 M.E.T. POLLUTANT PROGRAM 2,211.33 990845 CITY GARAGE VEHICLE MAINT 9/98 643.14 990845 CITY GARAGE VEHICLE MAINT 9/98 2,819.79 990846 GO SYSTEMS FUEL 9/98 264.02 990846 GO SYSTEMS FUEL 9/98 214.96 990964 WASTE MANAGEMENT OF OKLA COMM REFUSE 9/98 14,991.63 ------------- DEPARTMENT TOTAL =___> 23,065.30 RECYCLE CENTER ---------------------------- 990217 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 18.40 990793 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 43.16 991124 SOUTHWESTERN BELL TELE 9/98 PLEXAR 22.22 991126 PSO 8/98 USE 197.66 ' DEPARTMENT TOTAL =___> 281.44 FUND TOTAL =___> 541,853 15 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/10/98 DEPARTMENT OVERTIME TOTAL .-.<- T- TXTTIT "TOT 0 OP\?4�A A:cmrrusfiration 18617 < $153 97: Utility Billing 0.00 1796.46 Wastewater 500.71 6,318.60 Refuse 377.88 4 746.02 FUND TC)TAL $1,809.58 $28477 APPROVED: 10/20/98 Chairman Trustee Trustee L 11 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER SUBJECT: APPROVAL OF EASEMENT AGREEMENTS AND FUNDING ELM CREEK INTERCEPTOR SEWER DATE: October 13, 1998 BACKGROUND: Development in Owasso's eastern sector between 76th and 96th Streets North is occurring at a record pace. In order to be proactive to the infrastructure needs generated by such development, the City has begun the first work toward improvements recommended in the Wastewater Master Plan. The Elm Creek Interceptor Sewer will provide service for current and future demands and eliminate the need for interim lift stations and associated piping proposed in the master plan short-term analysis. As future development occurs within the Elm Creek Interceptor basin, provision for payback of project costs associated with engineering, easement acquisition and construction will be allocated on a per -acre basis. Trustee action on June 16, 1998 approved award of the Elm Creek Interceptor Sewer project to HMG, Inc., Kansas City, Kansas, in the amount of $1,496,469.20. The award was made contingent on receipt of funding for the project. Funding was approved by the OPWA on August 4, 1998. Following approval of the acceptance of easements by the City Council, Staff will recommend to the authority that payment be made to the landowners amounting to the cost of the easement plus $200 allowance per tract for an abstract update. EASEMENTS: In order to construct the project, easement agreements from twelve landowners are required. Prior to June 1998, the design engineer conducted preliminary negotiations with the affected landowners. On June 24th, the City and the design engineer held a group meeting with landowners to discuss the City's proposals to obtain easements and any concerns held by the owners. Staff has conducted numerous individual meetings with landowners in efforts to reach reasonable and proper agreements. During this period, several minor adjustments on individual properties were made at the owners' requests and one major realignment was considered. The current alignment has been approved by eight landowners. The following are those for which signed easements have been received: Walter Don and Shirlene Gaylord Kerr Jerry D. and Marlene Sue Keys Mary Elizabeth and Terry Lee Shaffer Homer R. and Betty J. McClure W.K. and June Smith Mark Allen and Brenda Eckenfels Loren E. and Hazel Epperson Ronald D. and J.J. Fiser-Armstrong Execution of the above easements allow sufficient work areas for the contractor to commence work. A Notice to Proceed will be issued to the contractor following execution of the easements by the City. Final discussions with property owners on the remaining four easements which lie upstream (northeast along the alignment) should soon conclude and will be brought before the Council in the near future. One condemnation may be necessary. The current alignment is changed from that which was advertised for bid. The new alignment and other landowner requirements to obtain easements will require a change order. This Change Order will be brought before the Council for approval following finalization of costs. RECOMMENDATION: Staff recommends Council approval of the aforementioned eight Elm Creek Interceptor Sewer easement agreements and authorization for the Mayor to execute said agreements. Staff recommends Trustee payment authorization for the Elm Creek Interceptor Sewer easements plus a $200 per tract allowance for an abstract update. ATTACHMENT: 1. Location map ENCLOSURE: 1. Easement agreements i Q Q� 1 BPOINTCTON wI � M PLAZA BRENTIMDOO7- STREET N . 66TH ELM CREE J ' i COPPER 4 D E WEADOWS PROPOSED ELM CREEK � INTERCEPTOR � � I.v GRACE N j CD I ~'� 76T STREET N. E EA OW5 PRAIR EVIE AC. I U VI YJI 6 TH I STREET N. i 3 FEEXISTING 11TTH E. AVE. CITY OF OWASSO co TION as ELM CREEK INTERCEPTOR CITY OF OWASSO, OKLAHOMA N PUBLIC WORKS DEPARMENT m ENGINEERING DIVISION o 0AM 6/98 1 OF 1 Owasso Public Works Authority August 4, 1998 ITEM 5: CONSIDERATION- AN RESOLUTION AUTHORIZIATE ING THE ISSUANCE ' N RELATING TO RESOLUTION 8 06 A EXECUTION AND DELIVERY OF THE OWASSO PUBLIC WORKS AUTHORITY REVENUE ANTICIPATION NOTE IN AN AMOUNT NOT TO ' EXCEED 1 800 000• AND APPROVING THE LOAN AGREEMENT WITH THE CITY OF OWASSO AND OTHER DOCUMENTS AS MAY BE REQUIRED. I Ms Bishop presented the item for temporary financing for the Elm Creek Sewer Interceptor project. The proposed Revenue Anticipation Note is structured similar to a construction loan. The OPWA will draw funds as needed and interest will accrue on the balance. This RAN provides funding so that the easements may be approved and Notice to Proceed be issued. OPWA Resolution #98-06 authorizes the issuance, execution and delivery of the Revenue Anticipation Note to the City in an amount not to exceed $1,800,000. It also approves the RAN and loan agreement between the City and the OPWA. The RAN bears an interest rate of 5.2%, ' with a maturity date of August 4, 1999. Ms Voss moved, seconded by Ms Barnhouse, to approve OPWA Resolution #98-06 authorizing the issuance, execution and delivery of a Revenue Anticipation Note and approving the Loan Agreement and Revenue Anticipation Note. , AYE: Voss, Barnhouse, Wilken, Bode NAY: None Motion carried 4-0. ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: NEW BUSINESS None. 2