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Home My WebLink About1998.11.03_OPWA AgendaI I I I 1I i I I I I I I 1 1 PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: November 3, 1998 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 30, 1998. 1)j4A4 U-Z) (06�4L&� Marci Boutwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of October 20, 1998 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -13 Owasso Public Works Authority November 3, 1998 Page 2 C. Action Relating to the Designation of a Governing Body Signatory Agent for the OPWA State Revolving Loan with the Oklahoma Water Resources Board. Attachment #4 -C The staff recommends that Chairperson Denise Bode and City Manager Jeff Hancock be designated as the appropriate signatory agents for the OPWA State Revolving Loan with the Oklahoma Water Resources Board. 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 20, 1998 The Owasso Public Works Authority met in regular session on Tuesday, October 6, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 16, 1998. 0 ITEM 1: CALL TO ORDER Chairman Bode called the meeting to order at 6:55 p.m. 1 ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL r PRESENT ABSENT Denise Bode, Chair ' Mark Wilken, Vice Chair Mary Lou Barnhouse Trustee Melinda Voss, Trustee ' Duston Smith, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of October 6, 1998 Regular Meeting. B. Approval of Claims C. Action Relating to Trustee Authorization for Payment for Elm Creek Interceptor Sewer Project Right -of -Way Easements and Update of Abstracts. Ms Barnhouse moved, seconded by Mr Wilken, to approve the consent agenda. The consent agenda included minutes of the October 6, 1998 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $541,853.15; (2) Payroll $28,477.94. Item C on the consent agenda was a request for payment to property owners for right -of -way easements required for the Elm Creek Interceptor Sewer ' Project, as outlined on the easement documents; and authorization for a payment of $200 each to update the abstracts. Owasso Public Works Authority AYE: Barnhouse, Wilken, Voss, Smith, Bode NAY: None Motion carried 5 -0. ITEM 5: REPORT FROM OPWA MANAGER No report. 6 ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 7: NEW BUSINESS None. ITEM 8: ADJOURNMENT Mr Wilken moved, seconded by Ms Voss, to adjourn. AYE: Wilken, Voss, Smith, Barnhouse, Bode NAY: None Motion carried 5 -0, and the meeting was adjourned at 6:56 p.m. Marcia Boutwell, Authority Secretary 2 Denise Bode, Chairperson October 20, 1998 1 1 1 11 10/29/98 15:55:29 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY A/P CLAIMS REPORT IV APAPVR PAGE: 12 ---- PO it VENDOR - - - - -- ------------------------- DESCRIPTION AMOUNT ----------------------------- 991197 MORTON HOMES OVERPAYMENT REFUND 35.17 30.11 991198 RUI OR POLLY FONSECA OVERPAYMENT REFUND 65.28 DEPARTMENT TOTAL =___> OPWA ADMINISTRATION ----------------------------- 990006 HOWARD STAMPER RETAINER /SERVICES 150.00 306.00 990214 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE 54.58 1 990468 WAL -MART OFFICE SUPPLIES 150.00 991104 AMERICAN SOCIETY OF CIVIL ANNUAL DUES 15.45 991114 QUILL OFFICE PRODUCTS CALENDARS 8 991154 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES TRAINING- ROBERTS,CLAYTON -85 26.70 991159 TREASURER PETTY CASH 82.77 991254 MCI TELECOMMUNICATIONS 10/98 USE 24.89 991255 OKLAHOMA NATURAL GAS 9/98 USE - - - - -- - ' 819 24 DEPARTMENT TOTAL =___> 01 OTILITY BILLING ------------------------------ 990723 BRANDON HAMILTON METER READER 286.65 278.10 990724 OSCAR MCLAURIN METER READER 344.10 990725 RANDY ALEXANDER METER READER 264.60 990726 BRAD SPARKMAN METER READER 268.65, 990727 TYRONE DINKINS METER READER 7.76 991114 QUILL OFFICE PRODUCTS CALENDARS 1,449.86 DEPARTMENT TOTAL =___> WATER ------------------------------ 990231 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 149.00 4,160.00 990422 CUNNINGHAM PLUMBING METER SETS 4/21/98 120.00 990432 BROWN FARMS SOD 990448 WATER PRODUCTS INC SOD- REPAIRS REPAIR/MAINT SUPPLIES 4,123.10 990450 WATER PRODUCTS INC REPAIR SUPPLIES 1,344.90 450.00 990462 ROD HUNT FILL DIRT 211.00 990792 DEPT OF ENVIRONMENTAL QUA ANNUAL FEE 1.99 991114 QUILL OFFICE PRODUCTS CALENDARS ■ CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 10/29/98 15:55:29 A/P CLAIMS REPORT APAPVR PAGE: 13 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- -------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 991159 TREASURER PETTY CASH REIMB PETTY CASH 15.00 991159 TREASURER PETTY CASH PARKING, TOLLS -CARR 32.25 991254 MCI TELECOMMUNICATIONS 10/98 USE 7.39 DEPARTMENT TOTAL =___> 10,614-63 WASTEWATER TREATMENT PLANT ------------------------ - - - - -- 990227 SHERRY LABORATORIES INC SLUDGE ANALYSIS 80.00 990231 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 318.53 990468 WAL -MART OFFICE SUPPLIES -3.00 990470 ADVANCED CHEMICAL CHLORINE 810.00 990755 DOZIER PRINTING OFFICE SUPPLIES 7.50 990919 PRECISION SCIENTIFIC INC AUTOCLAVE REPAIR 261.16 990920 WASTE MANAGEMENT OF OKLA TIPPING FEES 242.71 990980 SEARS HAND TOOLS 470.50 991042 WATER ENVIRONMENT FEDERAT MEMBERSHIP - NICHOLSON 107.00 991114 QUILL OFFICE PRODUCTS CALENDARS 10.94 991254 MCI TELECOMMUNICATIONS 10/98 USE 25.72 DEPARTMENT TOTAL =___> 2,331.06 WASTEWATER COLLECTION ------------------------ - - - - -- 990243 WASTE MANAGEMENT SVS RENT VACTOR TRUCK 1,682.00 990431 WAL -MART UNIFORM JEANS 184.50 990885 DEPT OF ENVIRONMENTAL QUA EXAM - ROBERTS 40.00 990885 DEPT OF ENVIRONMENTAL QUA EXAM- McKNIGHT 40.00 990885 DEPT OF ENVIRONMENTAL QUA EXAM - FRANCISCO 40.00 990886 W W GRAINGER INC TOOLS 4 235.05 990926 SOONER RENTAL EQUIPMENT RENTAL 25.00 990927 INDUSTRIAL MOTOR SERVICE, PUMP MOTOR REPAIR ' 785.00 991159 TREASURER PETTY CASH REIMB PETTY CASH 3.00 991255 OKLAHOMA NATURAL GAS 9/98 USE 121.66 DEPARTMENT TOTAL =___> 3,156.21 REFUSE COLLECTIONS ------------------------------ 990644 WILLIAMS REFUSE EQUIPMENT GREEN POLYCARTS 7/10/97 5,700.00 ' 990909 WAL -MART UNIFORM JEANS - BURTON 95.04 990912 WAL -MART UNIFORM JEANS -HOLT 89.44 990920 WASTE MANAGEMENT OF OKLA TIPPING FEES 6,225.43 , CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY t/29/98 15 :55:29 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT --------- ------------------- - - - - -- ------------------- - - - - -- -------- - - - - -- I1 DEPARTMENT TOTAL = = = => rECYCLE CENTER ------------------------------ 990711 WASTE MANAGEMENT OF OKLA RECYCLE REFUSE 990920 WASTE MANAGEMENT OF OKLA TIPPING FEES DEPARTMENT TOTAL = = = => FUND TOTAL = = = => 12,109.91 4,208.98 ----- - 5,511.88 36,058.07 14 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 10/29/98 15:55:29 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT - -- ------------------- - - - - -- ------- - - - - -- DEBT SERVICE ------------------------ - - - - -- 990002 BANK ONE TRUST CO, NA OWRB LOAN 4,345.34 990002 BANK ONE TRUST CO, NA OWRB LOAN 24,188.50 DEPARTMENT TOTAL 28,533.84 - - - - - -- FUND TOTAL =___> 28,533.84 15 ' CITY OF OWASSO OPWA SALES TAX FUND 1/29/98 15:55:29 A/P CLAIMS REPORT PO it VENDOR DESCRIPTION --- - - - - -- ------------------- - - - - -- - -- ,VENUE BONDS ----------------------- - - - - -- 990001 BANK ONE TRUST CO, NA 990001 BANK ONE TRUST CO, NA DEPARTMENT TOTAL =___> FUND TOTAL GRAND TOTAL 1997 REVENUE BONDS 1998 REVENUE BONDS APAPVR PAGE: AMOUNT 39,023-313 81,742.08 120,765.41 120,765.41 296,594.40 19 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA AMOUNT 6,041.67 3,841.67 30, 000.00 39, 883.34 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/24/98 Wastewater Refuse 585.60 5 0.00 3,664.49 FUN TC)TAI $1,23.62 , D 87 $25 686 APPROVED: 11/03/98 Chairman Trustee Trustee I C I MEMORANDUM TO: THE HONORABLE CHAIR & TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: MARCIA BOUTWELL ' CITY CLERK SUBJECT: AUTHORIZATION OF SIGNATORY AGENT 1 DATE: October 29, 1998 Ll �7' 1 BACKGROUND: On November 5, 1996, the Owasso Public Works Authority awarded a contract for the construction of Phase I Wastewater Treatment $11923 900 Funds for theeproje�t are Construction Co Inc of Manhattan, KS in the amountBoar of the provided by a loan from the State of Oklahoma Water Resources and pays nt d request. O quOn contain requirements of the lending agency is that all change authorized signatures and be approved by the OWRB. `so ksgAuOrders thority #1Denise Bode became Mary Lou Barnhouse as Chair of the Owasso Public Chair of the Authority on May 5, 1998 and signed Change Order #3 on June 16, 1998. Payment Requests prior to July 1, 1998 were signed he began signing those pay requests. The When Jeff Hancock became City Manager on July g OWRB has requested that Ms Bode and that requirement. designated as the signatory agents for the OPWA. Form ORF -15 accomplishes RECONIIVIENDATION: be designated Staff recommends that Chairperson Denise Bode andCity RevolgveingefLoan with e Oklahoma as the appropriate signatory agents for the OPWA Water Resources Board. ATTACHMENTS: 1. Letter from OWRB 2. Signatory Authorization DUANE A. SMITH EXECUTIVE DIRECTOR October 14, 1998 STATE OF OKLAHOMA WATER RESOURCES BOARD Mr. Jeff Hancock, City Manager City of Owasso 207 South Cedar Owasso, Oklahoma 74055 Dear Mr. Hancock: FRANK KEATING GOVERNOR Re: Owasso Public Works Authority, Project No. C- 401146 (Phase 1), Loan No. ORF -95 -002 In order to properly process Change Order #3 for the above referenced project, an ORF -15 must be completed. This form identifies the appropriate signatory agent for the Owasso Public Works Authority (OPWA) with regard to your State Revolving Loan with the Oklahoma Water Resources Board. The signature of Denise Bode is on Change Order #3, so I expect that she will be the signatory agent for the OPWA . A copy of the form is enclosed for appropriate action on the part of the OPWA. If you have any questions, please call Marc Hullinger or me at (405) 530 -8800. Sinc rely yours, A,vll4 Reese Daugherty, Engineer Supervisor Financial Assistance Division Enclosure yo %9 g- Mr Polio-jai p�onecl 4 rec rsfeal fAc j M, AQ>+cock COSO be cleslIngied ctS G 51,?nafofy, -- 1-1,4 SASHARESRF \OWASSO \L- AUREP.WPD 3800 N. CLASSEN BOULEVARD . OKLAHOMA CITY, OKLAHOMA 73118 . TELEPHONE (405) 530 -8800 . FAX (405) 530 -8900 J. Ross Kirtley, Chairman . Lonnie L. Farmer, Vice Chairman . Richard C. Sevenoaks, Secretary Grady Grandstaff . Ervin Mitchell . Richard McDonald . Bill Secrest . Dick Seybolt . Wendell Thomasson n t, Recyded Paper ORF -15 (5/19/93) REF: C- 401146 -03 RESOLUTION WHEREAS, the Owasso Public Works Authority has obtained a loan from (Designated Management Agency) the State Revolving Fund created by the Federal Water Quality Act of 1987, 82 O.S. Supp. 1988, Sections 1085.56 et seq. and State and Federal rules and regulations pursuant thereto. NOW, THEREFORE, BE IT RESOLVED by the above -named Applicant that ,is the Signatory Agent of the (Name and Title of Signatory Agent) Applicant is hereby authorized and directed to make application for loan assistance under 82 O.S. Supp. 1988, Sections 1085.56 et seq. and the rules and regulations pursuant thereto; and to sign the acceptance of the loan assistance, when made, and any other documents required to complete the project, on behalf of the above -named Applicant. PASSED, APPROVED, AND ADOPTED this day of , 19 (Signature and Title of Governing Body Official)