HomeMy WebLinkAbout2008.05.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: May 6, 2008
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall 5. .m. on
Friday, May 2, 2008. ~ _~~ . `~ ~ ~ ~ ~ n ,n n
Stevens, D'eputy~ity Clerk
AGENDA
1. Call to Order
Mayor Stephen Cataudella
2. Invocation
Bill Ascol, Bethel Baptist Church
3. Flag Salute
4. Roll Call
5. Oath of Office for Councilor Elect Wayne Guevara, Ward 3 and Councilor Elect Jon Sinex,
Ward 4.
Ms. Lombardi
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6. Election of Mayor
Mayor Cataudella
7. Election of Vice Mayor
Mayor
8. Presentation of the Character Trait of Wisdom, followed by a public service announcement.
Bruce McCarty, Owasso Character Council
9. Presentation of a character certificate.
Mr. Ray
Mr. Ray will recognize Janet Jackson, Owasso Court Clerk, recipient of the 2008
Oklahoma Court Clerk of the Year Award.
10. Special Employee Recognition
Mr. Ray
Mr. Ray will recognize two City employees for twenty-five years of dedicated public
service to the Owasso community.
11. Consideration and appropriate action relating to a request for Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-
debatable.
A. Approval of Minutes of the April 15, 2008 Regular Meeting.
Attachment # 11-A
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B. Approval of Claims.
Attachment # 11-B
C. Approval of Ordinance No. 915, an ordinance approving annexation request OA 08-01,
consisting of approximately 5 acres located at 10602 E. 97`" East Avenue.
Attachment # 11-C
Staff will recommend Council approval of Ordinance No. 915 and has listed this item
in the consent section of the agenda based on Council actions taken April 15, 2008 to
approve the annexation request.
D. Action relating to Council authorization to give notice, equalization, and levy of
assessments against properties within the Tulsa County Sewer Improvement District
No. 6 (Pleasant View Estates Addition) sufficient to pay the interest, principal, and
reserve due on the outstanding indebtedness represented by the District Bonds; and,
authorize payment of principal and interest to the bondholders.
Attachment # 11-D
E. Approval of Ordinance No. 916, an ordinance creating the Fire Station No. 3 Waterline
Extension Assessment Area and establishing a $2002.94 per acre fee to be assessed to
land subsequently developed within the determined payback area.
Attachment # 11-E
F. Approval of an amendment to the Metropolitan Environmental Trust Indenture
providing for the inclusion of the City of Coweta as a beneficiary and authorization for
the Owasso designee to execute the amended trust indenture.
Attachment # 11-F
G. Approval of an agreement between the City of Owasso and Public Service Company of
Oklahoma for the provision of street lighting in the Silver Creek residential subdivision
and authorization for the Mayor to execute such agreement.
Attachment # 11-G
H. Approval of an agreement between the City of Owasso and Public Service Company of
Oklahoma for the provision of street lighting for the Main Street Improvement Project
and authorization for the Mayor to execute such agreement.
Attachment # 11-H
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12. Consideration and appropriate action relating to a request for Council approval of a
contract between the City of Owasso and Cole & Reed, P.C.; providing a one year
extension to the current contract for the purpose of performing audit services for the fiscal
year ending June 30, 2008 and authorization for the City Manager to execute the
agreement.
Ms. Hess
Attachment # 12
Staff will recommend Council approval of a one-year extension to the contact between the
City of Owasso and Cole & Reed, P.C. in an amount not to exceed $41,500 for the purpose
of performing audit services for the year ending June 30, 2008.
13. Consideration and appropriate action relating to a request for Council authorization for the
Mayor to execute all contract documents related to the FY 2007-2008 Small Cities set-
aside funding program, #12985 CDBG 07 for the construction of improvements to the
existing parking lot at Rayola Park.
Mr. Wiles
Attachment # 13
Staff will recommend Council authorize the Mayor to execute the following documents: 1)
Finding of No Significant Impact and Environment Certificate, verifying the improvement
project will have no significant impact on the environment; 2) Request for the Release of
Funds, identifying that City of Owasso has completed all local, state, and federal
requirements of the grant program; 3) Certificate of Categorical Exclusion, verifying the
project is for the reconstruction of an existing public facility and that the parking lot will
maintain its current size and capacity.
14. Consideration and appropriate action relating to a request for Council to award a bid for the
purchase of a street pavement vibratory roller.
Mr. Doyle
Attachment # 14
Staff will recommend Council award a bid for the purchase of a 2008 Multi-Quip AR 26
Street Repair Vibratory Roller to White Star Machinery of Tulsa, Oklahoma in the amount
of $30,949.
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15. Report from City Manager.
16. Report from City Attorney.
17. Report from City Councilors.
18. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
19. Adjournment.
A reception welcoming
Councilor Elect Wayne Guevara and Councilor Elect Jon Sinex
will be held in the
Council Chambers of Old Central
immediatelyfollowing the conclusion
of the Owasso Golf Authority Meeting.
The public is invited to attend.
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OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 15, 2008
The Owasso City Council met in regular session on Tuesday, April 15, 2008 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, April 11, 2008.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Community Development Director Eric Wiles.
ITEM 3. FLAG SALUTE
The flag salute was led by Councilor Kimball.
ITEM 4
PRESENT
ROLL CALL
Steve Cataudella, Mayor
D.J. Gall, Vice Mayor
Susan Kimball, Councilor
Jon Sinex, Councilor
A quorum was declared present.
STAFF
Tim Rooney, Assistant City Manager
Julie Lombardi, City Attorney
ABSENT
Doug Bonebrake, Councilor
ITEM 5. READING OF THE MAYOR'S PROCLAMATION
The Mayor welcomed members of the National Guard and Army Reserve to the podium and read
a Statement of Support pledging the City's recognition and support of those employees and their
families who serve in the Guard and Reserve.
Owasso City Council April I5, 2008
ITEM 6. READING OF THE MAYOR'S PROCLAMATION
The Mayor welcomed representatives of Relay for Life to the podium and read a proclamation
proclaiming Friday, May 9, 2008, as "American Cancer Society Relay for Life Day" in the City
of Owasso.
ITEM 7. READING OF THE MAYOR'S PROCLAMATION
The Mayor introduced Tom Campbell of Youth Services and then read a proclamation
proclaiming the week of April 27, 2008 thru May 3, 2008 as "National Volunteer Week" in the
City of Owasso.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the April 1, 2008 Regular Meeting and the April 8,
2008 Special Meeting.
B. Approval of Claims.
C. Acknowledgement of receiving the monthly FY 2007-2008 budget status report.
D. Acceptance of the Wedel Centre Water Systems Improvements, located north of
the intersection of East 116th Street North and North Garnett Road and
consisting of approximately 990 linear feet of 8" PVC water line and all
appurtenances.
E. Acknowledgement of receiving Agreements for Urban Engineering Services
from Coon Engineering, Incorporated; Cox & Associates, Incorporated; and
authorization for the Mayor to execute each agreement.
Ms. Kimball moved, seconded by Mr. Gall, to approve the Consent Agenda with claims totaling
$1,088,015.09. Also included for review were the healthcare self-insurance claims report, and
the payroll payment report for pay period 3/29/08.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4-0.
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Owasso City Council
April 15, 2008
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR THE VILLAS
AT STONEBRIDGE, PROPOSING THIRTY-EIGHT LOTS ON 5 ACRES,
LOCATED ON EAST 76TH STREET NORTH, IMMEDIATELY WEST OF THE
CROWN COLONY SUBDIVISION
Ms. Darnaby presented the item and recommended Council acceptance of the Villas at
Stonebridge Final Plat.
Mr. Gall moved, seconded by Mr. Sinex, for Council acceptance of the Villas at Stonebridge
Final Plat, as recommended.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4-0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR THE
TEMPLE BUSINESS PARK, PROPOSING ONE LOT ON APPROXIMATELY
1.28 ACRES, LOCATED ON NORTH MAIN STREET, EAST OF THE
OWASSO 7TH GRADE CENTER AND WEST OF THE BROOKWOOD
APARTMENTS
Ms. Darnaby presented the item and recommended Council acceptance of the Temple Business
Park Final Plat.
Mr. Sinex moved, seconded by Mr. Gall, for Council acceptance of the Temple Business Park
Final Plat, as recommended.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4-0.
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 08-
01, CONSISTING OF APPROXIMATELY 5 ACRES, LOCATED AT 10602
EAST 97TH EAST AVENUE
Ms. Darnaby presented the item and recommended Council approval of annexation request OA
08-O1, a request to annex subject property into the corporate limits of the City of Owasso.
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Owasso City Council April 1 S, 2008
Ms. Kimball moved, seconded by Mr. Gall, for approval of annexation request OA 08-01, as
recommended.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4-0.
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF PHASE I OF THE NORTH
GARNETT REGIONAL DETENTION PROJECT AND AUTHORIZATION FOR
FINAL PAYMENT TO MCGUIRE BROTHERS CONSTRUCTION COMPANY
IN THE AMOUNT OF $20,003.80
Mr. Stevens presented the item and recommended Council acceptance of Phase I of the North
Garnett Regional Detention Phase I - 60" Storm Sewer project and approval for final payment in
the amount of $20,003.80 for a final contract amount of $130,490.50.
Ms. Kimball moved, seconded by Mr. Sinex, for Council acceptance of Phase I of the North
Garnett Regional Detention Project and authorization for final payment, as recommended.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4-0.
ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL TO CREATE A PAYBACK AREA
ASSOCIATED WITH FIRE STATION NO. 3 WATERLINE EXTENSION
PROJECT VALUED AT $78,632.50
Mr. Stevens presented the item and recommended Council approve the creation of a payback
area associated with the construction of the Fire Station No. 3 Waterline Extension Project, such
payback area to include 38.26 acres of undeveloped property located in the NE '/a of the SW '/a of
Section 16, at a fee of $2,002.94 per acre.
Mr. Gall moved, seconded by Mr. Sinex, for Council approval of the creation of a payback area,
as recommended.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4-0.
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Owasso City Council
April l S, 2008
ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF AN AGREEMENT BETWEEN
THE CITY OF OWASSO AND AT&T, AND AN ADDITIONAL AGREEMENT
BETWEEN THE CITY OF OWASSO AND COX COMMUNICATIONS, AS
AUTHORIZED AND COMPELLED BY PROVISIONS WITHIN THE
OKLAHOMA STATE CONSTITUTION, THE OKLAHOMA STATE
STATUTES, OKLAHOMA COURT OPINIONS AND DECISIONS AND BY
THE FEDERAL TELECOMMUNICATIONS ACT, PROVIDING FOR AN
UPGRADE OF THE COMPANIES' EXISTING FACILITIES AND EQUIPMENT
CURRENTLY LOCATED WITHIN THE CITY SUCH THAT INCREASED AND
ENHANCED TELECOMMUNICATION AND CABLE SERVICES MAY BE
PROVIDED BY AT&T AND COX COMMUNICATIONS WITHIN THE CITY
OF OWASSO; AND, FOR ADDITIONAL AUTHORIZATION FOR THE
MAYOR TO EXECUTE BOTH AGREEMENTS
Ms. Lombardi presented the item and recommended Council approval of the agreement between
the City of Owasso and AT&T, and also of the agreement between the City of Owasso and Cox
Communications, for the purpose of allowing AT&T and Cox Communications to upgrade their
existing facilities within the City and thereby be enabled to provide increased and enhanced
telecommunication and cable services within the City of Owasso in exchange for the quarterly
payment of a fee by AT&T and Cox Communications to the City of Owasso equal to five (5)
percent of each company's gross revenue, including advertising income, generated from the
enhanced telecommunications services provided by the company within the City of Owasso; and
for additional authorization for the Mayor to execute both agreements.
Ms. Kimball moved, seconded by Mr. Gall, for Council approval of the agreements between the
City of Owasso and Cox Communications and AT&T, and authorization for the Mayor to
execute both agreements, as recommended.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4-0.
ITEM 15. REPORT FROM CITY MANAGER
No report
ITEM 16. REPORT FROM CITY ATTORNEY
No report
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Owasso City Council
ITEM 17. REPORT FROM CITY COUNCILORS
No report
ITEM 18. NEW BUSINESS
None
ITEM 19. ADJOURNMENT
Ms. Kimball moved, seconded by Mr. Sinex, to adjourn.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4-0 and the meeting was adjourned at 7:10 p.m.
April 1 S, 2008
Stephen Cataudella, Mayor
Pat Fry, Minute Clerk
6
Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
GENERAL TREASURER PETTY CASH OC REFUND 30.16
SIMMONS HOMES BUILDING PERMIT REFUND 152.00
SIMMONS HOMES BUILDING PERMIT REFUND 24.00
SIMMONS HOMES BUILDING PERMIT REFUND 85.00
SIMMONS HOMES BUILDING PERMIT REFUND 85.00
SIMMONS HOMES BUILDING PERMIT REFUND 85.00
TOTAL GENERAL 461.16
MUNICIPAL COURT TREASURER PETTY CASH MTG EXPENSE/MILEAGE 56.32
TREASURER PETTY CASH MEETING EXPENSE 60.55
AMERICAN MUNICIPAL SERVICES LTD COLLECTION FEES 1,215.50
OKLAHOMA MUNICIPAL LEAGUE TRAINING-HILSABECK 150.00
OKLAHOMA MUNICIPAL LEAGUE TRAINING:JACKSONlFOWLER 250.00
TOTAL MUNICIPAL COURT 1,732.37
MANAGERIAL OFFICE DEPOT INC OFFICE SUPPLIES 56.28
TREASURER PETTY CASH MILEAGE & TOLL 148.84
TREASURER PETTY CASH MEETING EXPENSE 27.10
TULSA METRO CHAMBER OF COMMERCE Wll REGISTRATION FEE - J LOMB 79.00
UNIVERSITY OF OKLAHOMA REGISTRATION FEE - RODNEY 788.45
CUSTOM CRAFT AWARDS, INC. PRINTING/ENGRAVING - EMPL 95.00
JPMORGAN CHASE BANK MEETING EXPENSE 57.09
USAMOBILITY METROCALL PAGER USE 6.95
JPMORGAN CHASE BANK MEETING EXPENSE 112.00
JPMORGAN CHASE BANK MEETING EXPENSE 3.98
TREASURER PETTY CASH CITY MGR EXPENSE 136.10
TREASURER PETTY CASH OFFICE SUPPLIES 101.97
JPMORGAN CHASE BANK MEETING EXPENSE 13.35
JPMORGAN CHASE BANK MEETING EXPENSE 41.96
JPMORGAN CHASE BANK MEETINGONE-ICMA REGISTER 99.00
JPMORGAN CHASE BANK MEETING EXPENSE 110.00
OWASSO MEDICAL FACILITY, LLC COMMUNITY RELATIONS-NEAL 187.00
CUSTOM CRAFT AWARDS, INC. COUNCIL RECOGNITION -KIM 12.50
TOTAL MANAGERIAL 2,076.57
FINANCE DELL MARKETING L.P. DELL TONER CARTRIDGE 79.99
OK TAX COMMISSION SALES TAX PERMIT 20.00
TOTAL FINANCE 99.99
HUMAN RESOURCES JPMORGAN CHASE BANK MEETING EXPENSE 33.68
JPMORGAN CHASE BANK MEETING EXPENSE 10.13
LOWES HOME IMPROVEMENT WAREHOUSE CHARACTER INITIATIVE 30.79
TRIAD PRINTING, INC. PRINTING -BUSINESS CARDS 45.00
COMMUNITYCARE HMO, INC EMPLOYEE ASSITANCE PROGRA 220.00
Page 1
Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
HUMAN RESOURCES... TREASURER PETTY CASH PARKING FEE 24.00
TREASURER PETTY CASH CHAMBER LUNCH 30.00
OFFICE DEPOT INC OFFICE SUPPLIES 11.39
WORDCOM,INC TURQUOISE PAPER - HR 188.00
THE OKLAHOMA PUBLISHING COMPANY THE ADVERTISING 178.73
TULSA WORLD CLASSIFIED ADS 2,394.40
CHARACTER TRAINING INSTITUTE CHARACTER BULLETINS 88.66
COMMUNITY PUBLISHERS INC DBA NEIGHB CLASSIFIED ADS 332.90
MCAFEE &TAFT LEGAL SERVICES 19.50
MCAFEE &TAFT LEGAL SERVICES 39.00
NEWSPAPER HOLDINGS, INC ADVERTISING 65.76
YOUNGS FIRE SUPPRESSION SERVICES THE SERVICE CALL & INSPEC 30.00
TREASURER PETTY CASH MILEAGE 47.98
CHARACTER TRAINING INSTITUTE CHARACTER BULLETINS 404.01
TOTAL HUMAN RESOURCES 4,193.93
GENERAL GOVERNMENT NEOPOST LEASING, INC POSTAGE MACHINE LEASE 270.00
JPMORGAN CHASE BANK LAWN AMERICA-CITY HALL 164.80
TREASURER PETTY CASH PO BOX RENT 204.00
CINTAS CORPORATION CARPET/MAT CLEANING 25.90
AEP/PSO ELECTRIC USE FOR MAR 5,589.76
MAILROOM FINANCE INC DBA NEOFUNDS POSTAGE 2,011.43
AT&T AT&T CONSOLIDATED BILL 582.74
AT&T LONG DISTANCE PHONE USE 40.95
TULSA COUNTY TULSA COUNTY ELECTION ELECTION -WARD 3 -FINAL 4,039.20
TWIN CITIES READY MIX, INC CONCRETE PAD FOR TIMMY & 151.50
OFFICE DEPOT INC OFFICE SUPPLIES 31.94
ONEOK, INC OKLAHOMA NATURAL GAS GAS USAGE 1,287.92
XEROX CORPORATION COPIER SERVICE 497.39
COMMUNITY PUBLISHERS INC DBA NEIGHB PUBLICATION OF LEGAL NOTI 92.40
CINTAS CORPORATION CARPET/MAT CLEANING 25.90
CINTAS CORPORATION CARPET/MAT CLEANING 34.53
IKON OFFICE SOLUTIONS, INC COPIER SERVICES/SUPPLIES 561.84
IKON OFFICE SOLUTIONS, INC COPIER SERVICES/SUPPLIES 512.47
LOWES HOME IMPROVEMENT WAREHOUSE REPAIR PARTS FOR TIMMY & 8.97
CHARNEY, BUSS, & WILLIAMS, P.C. DETHEROW VS. CITY 468.75
JPMORGAN CHASE BANK LAWN AMERICA-CITY HALL 131.85
TOTAL GENERAL GOVERNMENT 16,734.24
GF -GEN -CDBG-06 SPLASH INDIAN NATIONS COUNCIL OF GOVERNMEN ADMINISTRATIVE SERVICES - 201.96
INDIAN NATIONS COUNCIL OF GOVERNMEN ADMINISTRATIVE SERVICES - 85.82
TOTAL GF -GEN -CDBG-06 SPLASH 287.7$
GF -GEN -CDBG-07 INDIAN NATIONS COUNCIL OF GOVERNMEN ADMINISTRATIVE SERVICES - 453.06
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Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
TOTAL GF - GEN - CDBG-07 453.06
COMMUNITY DEVELOPMENT TREASURER PETTY CASH PER DIEM 352.00
OFFICE DEPOT INC OFFICE SUPPLIES 63.06
JPMORGAN CHASE BANK T-SHIRT EXP-SHIRT LOGOS 87.00
SPRINT SPRINT CARDS 103.80
USAMOBILITY METROCALL PAGER USE 13.90
TOTAL COMMUNITY DEVELOPMENT 619.76
ENGINEERING SPRINT SPRINT CARDS 103.80
JPMORGAN CHASE BANK DRY CLEANING ST-UNIFORMS 4.20
JPMORGAN CHASE BANK DRY CLEANING ST-UNIFORMS 8.40
JPMORGAN CHASE BANK DRY CLEANING ST-UNIFORMS 14.00
OFFICE DEPOT INC OFFICE SUPPLIES 18.99
TOTAL ENGINEERING 149.39
INFORMATION TECHNOLOGY JPMORGAN CHASE BANK AMERICAN AIRLINES-WILSON 360.50
JPMORGAN CHASE BANK EXPEDIA-RESERVATION FEE 7.00
JPMORGAN CHASE BANK CONFERENCE DEPT-CONE FEE 595.00
MUNICIPAL CODE CORPORATION ANNUAL RENEWAL OF SUPPORT 7,751.10
JPMORGAN CHASE BANK TESTOUT-RENEWAL 515.00
JPMORGAN CHASE BANK BLUEHOST-DOMAIN 10.00
STRATEGIC CONSULTING INTERNATIONAL GIS MONTHLY MAINTENANCE F 4,000.00
MUNICIPAL CODE CORPORATION UPGRADE FROM MSDE SERVER 6,571.00
TOTAL INFORMATION TECHNOLOGY 19,809.60
IT - IT SOFTWARE PROJECT SUNGARD PUBLIC SECTOR INC. IMPLEMENTATION PROJECT 4,340.37
SUNGARD PUBLIC SECTOR INC. IMPLEMENTATION PROJECT 4,111.68
JPMORGAN CHASE BANK GEMINICOMPUTERS-PRINTERS 3,420.05
TOTAL IT - IT SOFTWARE PROJECT 11,872.10
SUPPORT SERVICES BAILEY EQUIPMENT, INC PARTS FOR WEEDEATERS 63.78
WAL-MART CORP SAMS CLUB 77150903608 OPER SUPP & PHYS PROP SUP 45.08
UNIFIRST HOLDINGS LP UNIFORMS 20.04
UNIFIRST HOLDINGS LP UNIFORMS 20.29
FLYNN'S PEST CONTROL PEST CONTROL OC & CH 110.00
W.W. GRAINGER, INC. DBA GRAINGER PHYSICAL PROP SUPPLIES 398.10
USAMOBILITY METROCALL PAGER USE 6.95
AT&T AT&T CONSOLIDATED BILL 131.86
OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM 182.95
OFFICE DEPOT INC OFFICE SUPPLIES 37.55
A PLUS SERVICE INC HEATER REPAIR SVCS OLD CE 648.40
JPMORGAN CHASE BANK OFFICE DEPOT-MEMORY CARD 27.99
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Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
SUPPORT SERVICES... TREASURER PETTY CASH DOC LUNCHES 27.96
C & C TILE AND CARPET CO., INC PHYSICAL PROPERTY SERVICE 251.00
DIRT BUSTER'S INC. ACCOUNTS RECEIVE MO PKG LOT CLNG SVC - CIT 135.00
FALCON AUDIO VIDEO, INC PHYSICAL PROPERTY SERVICE 590.00
YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER SERVICE 164.88
FORREST SHOEMAKER INC. AIR SYSTEM REPAIRS -CITY 540.00
RED BUD SERVICE, INC AIR FILTER SERVICE -CITY 40.88
TOTAL SUPPORT SERVICES 3,442.71
CEMETERY AEP/PSO ELECTRIC USE FOR MAR 62.92
JPMORGAN CHASE BANK WEC-FAIRVIEW CEMETERY 18.82
TOTAL CEMETERY 81.74
POLICE SERVICES JPMORGAN CHASE BANK DELL-PRINTER PAPER 60.96
JPMORGAN CHASE BANK TRAVEL/TRAINING-MITCHELL 83.89
JPMORGAN CHASE BANK MEETING EXPENSE 260.00
WAL-MART CORP. SAMS CLUB 77150903608 OPER SUPP & PHYS PROP SUP 89.86
USAMOBILITY METROCALL PAGER USE 172.08
JPMORGAN CHASE BANK DRY CLEANING ST-UNIFORMS 1,520.75
SPRINT SPRINT CARDS 570.90
ACCURACY, INC DBA ULTRAMAX AMMUNITI AMMUNITION FOR TRAINING 6,294.00
POLICE PETTY CASH POLICE PETTY CASH 5.00
POLICE PETTY CASH POLICE PETTY CASH 47.00
JOLIE, INC. THE UPS STORE POLICE PROF & TECH SVCS 14.49
AT&T AT&T CONSOLIDATED BILL 443.10
AT&T LONG DISTANCE PHONE USE 40.58
OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY08 136.50
OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY08 136.50
ONEOK, INC OKLAHOMA NATURAL GAS GAS USAGE 448.05
DAVID B. ASHBY DBA PATROL TECHNOLOG POLICE UNIFORM AND PROTEC 54.00
ARAMARK UNIFORM & CAREER APPAREL DB POLICE UNIFORM AND PROTEC 105.72
LISA LONG POLICE TUITION REIMBURSEM 358.50
SYMBOL ARTS LLC POLICE UNIFORM/PROTECT 235.00
ANDOLINIS NY PIZZA & ITALIAN POLICE TRAVEL/TRAINING 76.88
PHIL TANZINI POLICE PROTECTIVE UNIFORM 181.35
ARAMARK UNIFORM & CAREER APPAREL DB POLICE PROTECTIVE UNIFORM 544.99
AEP/PSO ELECTRIC USE FOR MAR 3,961.39
OWASSO FITNESS ZONE, INC PHYSICAL FITNESS PROGRAM 60.00
HOWARD E STAMPER RADIO REPAIR SERVICES 150.00
ARAMARK UNIFORM & CAREER APPAREL DB POLICE UNIFORM AND PROTEC 967.40
YOUNGS FIRE SUPPRESSION SERVICES POLICE/ANIMAL CONTROL REP 466.28
TREASURER PETTY CASH PER DIEM 897.00
JPMORGAN CHASE BANK DELL-PRINTER PAPER 60.96
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Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
TOTAL POLICE SERVICES 18,443.13
POLICE-HWY SAFETY GRANT JPMORGAN CHASE BANK DVR/SERVER FOR ICOP SERVE 8,544.49
JPMORGAN CHASE BANK WIRELESS DEVICE FOR ICOP 394.17
TOTAL POLICE-HWY SAFETY GRANT08 8,938.66
POLICE COMMUNICATIONS COLBURN ELECTRIC EMERG LIGHT FIXTURES - JA 798.00
USAMOBILITY METROCALL PAGER USE 34.75
DEPARTMENT OF PUBLIC SAFETY ATTN: F OLETS EQUIPMENT RENTAL 450.00
JPMORGAN CHASE BANK OFFICE DEPOT-MEMORY CARD 27.99
AEP/PSO ELECTRIC USE FOR MAR 270.08
TOTAL POLICE COMMUNICATIONS 1,580.82
ANIMAL CONTROL AEP/PSO ELECTRIC USE FOR MAR 1,130.48
HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 17.50
YOUNGS FIRE SUPPRESSION SERVICES POLICE/ANIMAL CONTROL REP 30.00
STRATHE CLINIC LLC DBA STRATHE VETE ANIMAL CONTROL PROF & TEC 45.00
ANIMAL CARE EQUIPMENT & SERVICES ANIMAL CONTROL OPERATING 94.30
JPMORGAN CHASE BANK WALMART-LIGHT BULB 7.62
USAMOBILITY METROCALL PAGER USE 6.95
JPMORGAN CHASE BANK STRATHE VET-VACCINATIONS 210.00
JPMORGAN CHASE BANK MED-VET-RX VACCINE 110.95
JPMORGAN CHASE BANK WALMART-SUPPLIES 129.81
JPMORGAN CHASE BANK LOWES-PLANTS 40.12
JPMORGAN CHASE BANK ADVANCE AUTO-TIRE SPRAY 9.77
AT&T LONG DISTANCE PHONE USE 1.96
AT&T AT&T CONSOLIDATED BILL 35.55
O'REILLY AUTOMOTIVE INC ANIMAL CONTROL VEHICLE 3.99
HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 17.50
HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 17.50
TOTAL ANIMAL CONTROL 1,909.00
FIRE SERVICES ONEOK, INC OKLAHOMA NATURAL GAS GAS USAGE 2,459.83
TREASURER PETTY CASH VEHICLE HITCH LOCK 20.82
TREASURER PETTY CASH MEETING EXPENSE 31.32
LOWES HOME IMPROVEMENT WAREHOUSE PURCHASES FOR AIR LINE RE 31.48
MIKE WALLACE MIKE'S CLEAN SWEEP CARPETS CLEANED AT STATIO 350.00
IKON OFFICE SOLUTIONS, INC MAINTENANCE AGREEMENT FOR 10.50
JPMORGAN CHASE BANK CONRAD~IRE EQUIP-PARTS 21.88
JPMORGAN CHASE BANK CONRAD FIRE EQUIP-PARTS 1,210.59
JPMORGAN CHASE BANK CONRAD FIRE EQUIP-PARTS 542.08
JPMORGAN CHASE BANK CONRAD FIRE EQUIP-PARTS 595.76
AT&T AT & T CONSOLIDATED BILL 245.25
AT&T LONG DISTANCE PHONE USE 21.42
Page 5
Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
FIRE SERVICES... INTERNATIONAL ASSOCIATION OF FIRE C REGISTRATION FEE FOR CHIE 100.00
JPMORGAN CHASE BANK WALMART-CLEANING SUPPLIES 15.57
JPMORGAN CHASE BANK BUMPER TO BUMPER-PARTS 4.95
JPMORGAN CHASE BANK LOWES-PIPE FITTING 5.76
JPMORGAN CHASE BANK LOWES-SUPPLIES 5.47
JPMORGAN CHASE BANK LOWES-TAXES CHGD IN ERROR -5.95
JPMORGAN CHASE BANK HOME DEPOT-TAXES CREDITED -39.85
SPRINT SPRINT CARDS 207.60
JPMORGAN CHASE BANK HOME DEPOT-STORAGE TOTE 39.85
JPMORGAN CHASE BANK MEETING EXPENSE 70.48
JPMORGAN CHASE BANK OFFICE DEPOT-BULLETIN BD 38.69
AT&T MOBILITY WIRELESS USE 25.24
USAMOBILITY METROCALL PAGER USE 290.30
JPMORGAN CHASE BANK GALLS-UNIFORM APPAREL 243.99
JPMORGAN CHASE BANK AWARDS CEREMONY EXPENSE 412.50
JPMORGAN CHASE BANK TRAVEL EXPENSE-DEMAURO 24.00
JPMORGAN CHASE BANK LOWES-DRILL BITS/PAINT 7.52
JPMORGAN CHASE BANK TRAVEL EXPENSE-PARKING 19.00
JPMORGAN CHASE BANK LODGING EXPENSE-DEMAURO 331.97
JPMORGAN CHASE BANK TRAVEL EXPENSE-DEMAURO 19.73
JPMORGAN CHASE BANK CARDLOGOW-LOGO WEAR 20.00
JPMORGAN CHASE BANK TRAVEL EXPENSE-DEMAURO 26.14
JPMORGAN CHASE BANK LOWES-HOLE SAW 21.58
JPMORGAN CHASE BANK QUIKSERVICE-STEEL 30.04
JPMORGAN CHASE BANK AMERIFLEX HOSE-PARTS 187.70
JPMORGAN CHASE BANK CONRAD FIRE-ADAPTERS 143.29
JPMORGAN CHASE BANK TRAINING TRAVEUGOMEZ 140.00
JPMORGAN CHASE BANK TRAVEL/TRAINING-WALKER 140.00
O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 276.70
NORTH AMERICA FIRE EQUIPMENT CO. AC REPAIR OF J BERK'S FIREFI 10.00
MERTZ MANUFACTURING, LLC REPAIR PUMP MANIFOLD 195.00
OVERHEAD DOOR CO. OF TULSA, INC APARATUS BAY DOOR REPAIR 351.82
KRISTOFER M. DEMAURO EDUCATION COMPENSATION 791.05
JPMORGAN CHASE BANK TRAVEL EXPENSE-DEMAURO 16.87
TREASURER PETTY CASH VEHICLE PART 4.69
TREASURER PETTY CASH MTG EXPENSE/LODGING/TOLLS 187.04
TREASURER PETTY CASH CERTIFICATION 158.00
AEP/PSO ELECTRIC USE FOR MAR 3,548.92
TOTAL FIRE SERVICES 13,606.59
EMERGENCY PREPAREDNES AEP/PSO ELECTRIC USE FOR MAR 132.80
TOTAL RADIO INC STORM SIREN REPAIR SVC 298.75
SPRINT SPRINT CARDS 51.90
AT&T LONG DISTANCE PHONE USE 0.46
AT&T AT&T CONSOLIDATED BILL 19.05
Page 6
Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
TOTAL EMERGENCY PREPAREDNESS 502.96
STREETS TRAFFIC ENGINEERING CONSULTANTS,INC TRAFFIC SIGNAL SYSTEM STU 862.50
PINKLEY SALES TRAFFIC CONTROLLER & MAST 15,800.00
GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROTECTIVE CLOTH 16.90
REGIONALHELPWANTED.COM, INC JOB ADVERTISING 141.55
UNIFIRST HOLDINGS LP UNIFORM/PROTECTIVE CLOTHI 45.26
UNIFIRST HOLDINGS LP UNIFORM/PROTECT CLOTHING 45.26
GEORGE 8 GEORGE SAFETY & GLOVE UNIFORMS/PROTECTIVE CLOTH 11.66
GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROTECTIVE CLOTH 17.27
UNIFIRST HOLDINGS LP UNIFORM/PROTECTIVE CLOTHI 46.66
USAMOBILITY METROCALL PAGER USE 40.54
JPMORGAN CHASE BANK GELLICO-SAFETY BOOTS 112.49
JPMORGAN CHASE BANK RENTAL SERVICE-SHIMS 14.64
CROW BURLINGAME COMPANY HARDWARE -TEETH FOR 03 C 7.70
ATWOODS DISTRIBUTING, LP ATTN: ACCT SIGN HARDWARE 9.45
SIGNALTEK INC MARCH 08 SERVICE/APRIL 08 1,057.96
AEP/PSO ELECTRIC USE FOR MAR 2,400.91
SIGNALTEK INC REPLACE LOOPS @ 96 STN & 2,200.00
TOTAL STREETS 22,830.75
STORMWATER BAILEY EQUIPMENT, INC SPARK PLUGS FOR BLOWERS 15.00
JPMORGAN CHASE BANK ATWOODS-REPAIR TOW CHAINS 14.40
JPMORGAN CHASE BANK LOWES-RAIN SUIT 18.27
JPMORGAN CHASE BANK ATWOODS-SPRAYER REPAIR 17.41
JPMORGAN CHASE BANK BUMPER TO BUMPER-MIRROR 1.30
USAMOBILITY METROCALL PAGER USE 57.22
UNIFIRST HOLDINGS LP UNIFORM/PROTECTIVE CLOTHI 40.72
GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROTECTIVE CLOTH 17.26
GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROTECTIVE CLOTH 11.66
UNIFIRST HOLDINGS LP UNIFORM/PROTECT CLOTHING 62.52
UNIFIRST HOLDINGS LP UNIFORMlPROTECTIVE CLOTHI 44.87
GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROTECTIVE CLOTH 16.88
CROW BURLINGAME COMPANY REPAIR PARTS FOR PW GATE 2.20
CASECO TRUCK BODY & EQUIPMENT SALES LIFTGATE FOR 08 FORD 1,807.49
OFFICE DEPOT INC OFFICE SUPPLIES 10.49
TOTAL STORMWATER 2,137.69
PARKS OFFICE DEPOT INC OFFICE SUPPLIES 69.99
AT&T AT&T CONSOLIDATED BILL 138.82
AT&T LONG DISTANCE PHONE USE 1.45
LOWES HOME IMPROVEMENT WAREHOUSE PAINT 3.12
BRIAN DRENTHE D & 50NS LAWN CARE PARK MOWINGS-ATOR, CENTEN 999.00
BRIAN DRENTHE D & SONS LAWN CARE PARK MOWINGS-ATOR, CENTEN 60.00
Page 7
Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
PARKS... BRIAN DRENTHE D & SONS LAWN CARE PARK MOWINGS-ATOR, CENTEN 80.00
JPMORGAN CHASE BANK ATWOODS-CLEANING SUPPLIES 120.65
UNIFIRST HOLDINGS LP UNIFORM RENTAUCLEANING 13.59
LOWES HOME IMPROVEMENT WAREHOUSE PAINT 6.97
RADIO SHACK FUSES 4.98
ATWOODS DISTRIBUTING, LP ATTN: ACCT SPRAY PAINT 4.77
LOWES HOME IMPROVEMENT WAREHOUSE FENCE BOARDS 19.35
ATWOODS DISTRIBUTING, LP ATTN: ACCT SPRAY PAINT 3.18
ROGERS COUNTY RURAL WATER DISTRICT WATER-CENTENNIAL PARK 262.50
BRIAN DRENTHE D & SONS LAWN CARE PARK MOWINGS-ATOR, CENTEN 60.00
BRIAN DRENTHE D & SONS LAWN CARE PARK MOWINGS-ATOR, CENTEN 80.00
BRIAN DRENTHE D & SONS LAWN CARE PARK MOWINGS-ATOR, CENTEN 999.00
JPMORGAN CHASE BANK OU CCE-TRAINING 110.00
JPMORGAN CHASE BANK BLACK &DECKER-REPAIR 101.00
JPMORGAN CHASE BANK TMS-TP HOLDERS 100.00
JPMORGAN CHASE BANK TMS-CREDIT FOR RETURNS -100.00
JPMORGAN CHASE BANK BAILEY EQUIP-OIUNUTS 18.35
JPMORGAN CHASE BANK BAILEY EQUIP-CHAIN SAW 258.68
JPMORGAN CHASE BANK BAILEY EQUIP-MOWER BELT 48.25
ATWOODS DISTRIBUTING, LP ATTN: ACCT WORK JACKETM/ORK GLOVES 51.98
ATWOODS DISTRIBUTING, LP ATTN: ACCT WORK GLOVES 19.99
UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.59
WASHINGTON CO RURAL WATER DISTRICT WATER - MCCARTY PARK 25.30
BRIAN DRENTHE D & SONS LAWN CARE PARK MOWINGS-ATOR, CENTEN 999.00
BRIAN DRENTHE D & SONS LAWN CARE PARK MOWINGS-ATOR, CENTEN 60.00
BRIAN DRENTHE D & SONS LAWN CARE PARK MOWINGS-ATOR, CENTEN 80.00
ADT SECURITY SERVICES INC SECURITY CHARGES 48.26
MARSHA ANN SMITH RESTROOM SERVICES 900.00
JPMORGAN CHASE BANK ATWOODS-PIPE PLUG 0.85
JPMORGAN CHASE BANK LOWES-PAINT 2.83
AEP/PSO ELECTRIC USE FOR MAR 1,855.07
TOTAL PARKS 7,520.52
COMMUNITY CENTER AEP/PSO ELECTRIC USE FOR MAR 1,228.00
TREASURER PETTY CASH MILEAGE 20.71
CHARACTER TRAINING INSTITUTE CHARACTER BULLETINS 36.00
ROBERTSON PLUMBING SUPPLY, INC. OPERATING SUPPLIES 139.20
JPMORGAN CHASE BANK HOBBY LOBBY-OFFICE DECOR 33.56
ONEOK, INC OKLAHOMA NATURAL GAS GAS USAGE 602.46
AT&T LONG DISTANCE PHONE USE 0.44
AT&T AT&T CONSOLIDATED BILL 114.59
OFFICE DEPOT INC OFFICE SUPPLIES 568.99
TOTAL COMMUNITY CENTER 2,743.95
HISTORICAL MUSEUM OFFICE DEPOT INC OFFICE SUPPLIES 15.99
Page 8
Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amounl
HISTORICAL MUSEUM... AT&T AT&T CONSOLIDATED BILL 19.05
AT&T LONG DISTANCE PHONE USE 0.47
ONEOK, INC OKLAHOMA NATURAL GAS GAS USAGE 203.24
CARR CONSTRUCTION, INC PAINT SOUTH OUTSIDE WALL 750.00
W.W. GRAINGER, INC. DBA GRAINGER TRACK LIGHTS FOR MUSEUM 150.96
FLYNN'S PEST CONTROL PEST CONTROL SVCS MUSEUM 75.00
YOUNGS FIRE SUPPRESSION SERVICES ANNUAL FIRE EXTINGUISHER 20.00
TREASURER PETTY CASH MILEAGE 26.16
JPMORGAN CHASE BANK BEST BUY-PEN DRIVE 54.99
AEP/PSO ELECTRIC USE FOR MAR 152.08
TOTAL HISTORICAL MUSEUM 1,467.94
ECONOMIC DEV JPMORGAN CHASE BANK WEB SCRIBBLE-HOSTING 19.99
SPRINT SPRINT CARDS 51.90
JPMORGAN CHASE BANK LYNDA-ADOBE TRAINING 300.00
TULSA METRO CHAMBER OF COMMERCE Wll REGISTRATION FEE - C HARK 79.00
TRIAD PRINTING, INC. PRINTING -BUSINESS CARDS 45.00
OFFICE DEPOT INC OFFICE SUPPLIES 2.76
TOTAL ECONOMIC DEV 498.65
FUND GRAND TOTAL 144,195.0
AMBULANCE FULLERTON HYDRO-TEST INC. OXYGEN CYLINDER RENTALS 65.70
MEDICAL COMPLIANCE SPECIALTY INC BIO MEDICAL WASTE PICK UP 99.00
MEDICAL COMPLIANCE SPECIALTY INC BIO MEDICAL WASTE PICKED 99.00
JPMORGAN CHASE BANK VITAL SIGNS-SUPPLIES 323.82
MEDICLAIMS INC AMB SERVICE 6,282.80
JPMORGAN CHASE BANK ALLIANCE MED-SUPPLIES 1,198.79
AT&T MOBILITY WIRELESS USE 84.36
JPMORGAN CHASE BANK USPS-POSTAGE 13.09
JPMORGAN CHASE BANK ALLIANCE MED-RETURNS -44.88
JPMORGAN CHASE BANK ALLIANCE MED-SUPPLIES 33.52
JPMORGAN CHASE BANK ALLIANCE MED-SUPPLIES 391.48
JPMORGAN CHASE BANK ALLIANCE MED-SUPPLIES 19.20
JPMORGAN CHASE BANK ALLIANCE MED-SUPPLIES 1,647.65
FULLERTON HYDRO-TEST INC. OXYGEN CYLINDER RENTALS 53.35
ATC FREIGHTLINER GROUP REPAIR ON MEDIC TWO 1,270.55
TOTAL AMBULANCE 11,537.43
FUND GRAND TOTAL 11,537.4
E911 COMMUNICATIONS FALCON AUDIO VIDEO, INC PHYSICAL PROPERTY SERVICE 974.50
JPMORGAN CHASE BANK DELL-NUTS/BOLTS 911 EQUIP 0.01
Page 9
Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
TOTAL E911 COMMUNICATIONS 974.51
FUND GRAND TOTAL 974.51
STORMWATER - STORMWATI JPMORGAN CHASE BANK MAXWELL SUPPLY-SEAL JOINT 64.97
TWIN CITIES READY MIX, INC CONCRETE FOR HILLSIDE STO 564.00
CHANDLER MATERIALS CO, INC. PIPE FOR HILLSIDE STORMDR 3,514.88
MAXWELL SUPPLY OF TULSA, INC HILLSIDE STORMPIPE REPLAC 128.44
MAXWELL SUPPLY OF TULSA, INC HILLSIDE STORMPIPE REPLAC 128.44
ANCHOR STONE CO STONE FOR HILLSIDE STORMP 76.62
MESHEK & ASSOCIATES, P.L.C. DRAINAGE 2,510.38
TOTAL STORMWATER - STORMWATER 6,987.73
STRM MGMT - GARNETT DET MESHEK & ASSOCIATES, P.L.C. ENGR GARNETT DRAINAGE PRO 2,379.75
TOTAL STRM MGMT - GARNETT DETN 2,379.75
FUND GRAND TOTAL 9,367.4
AMBULANCE CAPITAL FD JPMORGAN CHASE BANK INSTALL AND HOOK UP 1,880.31
EXCELLANCE, INC AMBULANCE REMOUNT 128,978.47
TOTAL AMBULANCE CAPITAL FD 130,858.78
FUND GRAND TOTAL 130,858.7
PARK DEVELOPMENT SIMMONS HOMES BUILDING PERMIT REFUND 300.00
TOTAL PARK DEVELOPMENT 300.00
PARK DEV FD -PARKS BENCHMARK ENTERPRISES, LLC FUNTASTIC ISLAND DRAINAGE 52,150.00
TOTAL PARK DEV FD -PARKS 52,150.00
FUND GRAND TOTAL 52,450.0
CI -FIRE STATION #2 SHERWOOD CONSTRUCTION CO, INC CONCRETE FOR STATION NO. 339.50
RAMEY TESTING LABORATORY CONCRETE TESTING AT STATI 1,210.00
RAINBOW CONCRETE COMPANY DRIVEWAY/CONCRETE WORK AT 2,035.50
MILL CREEK LUMBER & SUPPLY MATERIAL PURCHASED 33.12
MILL CREEK LUMBER & SUPPLY MATERIAL FOR STATION 2 4.56
MILL CREEK LUMBER & SUPPLY MATERIAL PURCHASED 33.12
TOTAL CI -FIRE STATION #2 3,655.80
CI -FIRE STATION #3 TERRA TELECOM LLC PHONE SYSTEM INSTALLATION 4,893.46
Page 10
Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
TOTAL CI -FIRE STATION #3 4,893.46
CI -STREET REHAB FY07 MAXWELL SUPPLY OF TULSA, INC PAVING FABRIC FOR 07-08 P 8,475.00
MAXWELL SUPPLY OF TULSA, INC PAVING FABRIC FOR 07-08 P 8,475.00
MAXWELL SUPPLY OF TULSA, INC PAVING FABRIC FOR 07-08 P 4,237.50
TOTAL CI -STREET REHAB FY07 21,187.50
FUND GRAND TOTAL 29,736.7
CITY GARAGE RANDY STARK BREAK B GONE REPAIR TRUCK WINDSHIELD 40.00
GELLCO UNIFORMS & SHOES, INC. GELLC SAFETY SHOES 130.00
AT&T AT&T CONSOLIDATED BILL 341.19
AT&T LONG DISTANCE PHONE USE 1.24
ONEOK, INC OKLAHOMA NATURAL GAS GAS USAGE 463.35
JOLIE, INC. THE UPS STORE SHIPPING CHARGES 62.61
B & M OIL COMPANY INC OIL & FLUIDS 441.65
UNIFIRST HOLDINGS LP UNIFORMS 29.51
UNIFIRST HOLDINGS LP UNIFORMS 30.01
T & W TIRE, LP PARTS FOR RESALE 218.50
O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 1,083.61
FRONTIER INTERNATIONAL TRUCKS, INC PARTS FOR RESALE 49.88
CLASSIC CHEVROLET, INC. PARTS FOR RESALE 330.90
AT&T MOBILITY WIRELESS USE 59.19
USAMOBILITY METROCALL PAGER USE 6.95
LENOX WRECKER SERVICE INC TOWING SVCS TRASH TRUCK 205.00
OCT EQUIPMENT, LLC PARTS FOR BACKHOE 504.65
MYERS TIRE SUPPLY PARTS FOR TIRE MACHINE 147.20
AMERIFLEX HOSE & ACCESSORIES, LLC PARTS FOR RESALE 65.95
O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 7.70
O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 407.84
FRONTIER INTERNATIONAL TRUCKS, INC PARTS & SERVICE FOR RESAL 49.44
FRONTIER INTERNATIONAL TRUCKS, INC PARTS & SERVICE FOR RESAL 361.17
A & N TRAILER PARTS, INC PARTS FOR RESALE 10.82
HARTS AUTO SUPPLY PARTS FOR RESALE 58.99
YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER SERVICE 15.00
AEP/PSO ELECTRIC USE FOR MAR 1,797.83
TOTAL CITY GARAGE 6,920.18
FUND GRAND TOTAL 6,920.1
WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 6,367.75
CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 933.99
CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 792.00
UNITED SAFETY & CLAIMS INC DBA PPO THRID PARTY ADMIN FEES 1,450.00
Page 11
Claims List
05/06/08
Budget Unit Title Vendor Name Payable Description Payment Amount
WORKERS' COMP SELF-INS... CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 4,269.15
CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 933.99
CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 792.00
CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 977.87
CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 933.99
CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 792.00
TOTAL WORKERS' COMP SELF-INS 18,242.74
FUND GRAND TOTAL 18,242.7
GEN LIAB-PROP SELF INS JASON OR STACY LUSTIG TORT CLAIM TR-08-007 49.95
JIMMY D HARGROVE REBUILD BLOCK WALL - RECY 1,900.00
TOTAL GEN LIAB-PROP SELF INS 1,949.95
FUND GRAND TOTAL 1,949.9
CITY GRAND TOTAL $406,232.89
Page 12
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 05/6/08
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
AMOUNT
22,835.88
39,209.96
21,480.44
27,474.20
21,116.85
132,117.33
2,442.00
1, 853.40
3,438.50
7,733.90
HEALTHCARE SELF INSURANCE FUND TOTAL 139,851.23
CITY OF OWASSO
GENERAL FUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 04/12/08
Department Overtime Expenses Total Expenses
Municipal Court - 5,663.66
Managerial - 23,624.59
Finance 40.50 16,447.84
Human Resources - 6,900.33
Community Development - 16,069.29
Engineering - 19,320.79
Information Systems - 12,265.81
Support Services - 9,725.26
POlice 7,448.28 126,713.53
Central Dispatch 618.03 14,386.13
Animal Control 245.70 3,570.34
Fire 3,449.17 108,888.76
Emergency Preparedness - 3,787.83
Streets 211.95 11,606.59
Stormwater/ROW Maint. 279.64 9,707.10
Park Maintenance - 10,783.24
Community-Senior Center - 4,520.32
Historical Museum - 2,633.06
Economic Development - 3,522.44
General Fund Total 12,293.27 410,136.91
Garage Fund Total 63.78 3 904.58
Ambulance Fund Total 38.40 16,567.25
Emergency 911 Fund Total 206.00 3,312.27
Worker's Compensation Total 3,670.32
CITY OF OWASSO
GENERAL FUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 04/26/08
Department Overtime Expenses Total Expenses
Municipal Court - 5,663.66
Managerial - 23,559.58
Finance 5.06 16,288.41
Human Resources - 6,818.73
Community Development - 16,204.69
Engineering 48.33 12,143.38
Information Systems - 12,000.35
Support Services 42.09 9,965.53
Police 6,327.86 127,994.70
Central Dispatch 988.93 12,787.01
Animal Control 37.80 3,296.14
Fire 891.06 107,223.18
Emergency Preparedness - 3,767.83
Streets 241.41 11,664.86
Stormwater/ROW Maint. 189.03 9,835.60
Park Maintenance 12.00 11,410.24
Community-Senior Center - 4,520.32
Historical Museum - 2,633.06
Economic Development - 3,472.44
General Fund Total 8,783.57 401,249.71
Garage Fund Total - 3,840.80
Ambulance Fund Total - 16,533.55
Emergency 911 Fund Total 329.65 2,779.26
Worker's Compensation Total 3,670.32
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ORDINANCE N0.915
DATE: April 30, 2008
BACKGROUND:
At the April 15, 2008 meeting, the Owasso City Council approved an Annexation request (OA 08-
01) of five acres located at 13210 East 103rd Street North. Attached is a copy of Ordinance No. 915
that formally adopts the City Council's action of April 15, 2008.
RECOMMENDATION:
Staff recommends Council approval of Ordinance No. 915.
ATTACHMENT:
Proposed Ordinance No. 915
CITY OF OWASSO
ORDINANCE NO. 915
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY
OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN
THE SOUTH HALF OF THE SOUTHEAST QUARTER OF THE SOUTHEAST
QUARTER OF THE SOUTHEAST QUARTER (S/2 SE/4 SE/4 SE/4 SE/4), OF
SECTION 12, TOWNSHIP 21 NORTH, RANGE 13 EAST OF THE I.B. & M, TULSA
COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S.
GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND
AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT
ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN
DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO,
OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS
RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION,
CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO,
OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD ONE OF
SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE.
WHEREAS, pursuant to the provisions of Title 11, Section 21-103, et seq., of the
Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a
petition in writing, signed by not less than three-fourths of the legal voters and owners of not less
than three-fourths (in value) of the property hereinafter described, the same being contiguous to
the corporate limits of the City of Owasso, requesting that said property be annexed and added to
the City of Owasso is submitted; and
WHEREAS, notice of the presentation of said Petition was given by the Petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said Petition would be considered by the City
Council of the City of Owasso, at a meeting to be held on April 15, 2008 at 6:30 PM at Old
Central, Owasso, Oklahoma; and
WHEREAS, on the 15th day of April, 2008, said Petition was duly considered by the City
Council and was determined to have complied with the provisions of Title 11, Section 21-103, et
seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said
petition had been given.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA,
Section 1. That the following described territory lying in Tulsa County, Oklahoma which
is contiguous to the present corporate limits of the City of Owasso and described in the petition
presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et
seq., of the Oklahoma Statutes, and more particularly described as follows, to-wit:
The South Half of the Southeast Quarter of the Southeast Quarter of the Southeast Quarter
(S/2 SE/4 SE/4 SE/4) of Section Twelve (12), Township Twenty-one (21) North, Range
Thirteen (13) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma,
according to the United States Government Survey thereof more particularly described as
follows:
The east 660' of the south 330' of the SE '/4 of the SE '/4, less the East 16.5' and the
south 16.5' for road Right-of--Way, of Section 12, Township 21 North, Range 13 East of
the Indian Meridian, Tulsa County, State of Oklahoma.
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2. That from and after the passage and publication of this Ordinance, the real
estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
Section 3. All ordinances, or parts of ordinances, in conflict with this ordinance are
hereby repealed to the extent of the conflict only.
Section 4. If any part or parts of this ordinance are deemed unconstitutional, invalid
or ineffective, the remaining portion shall not be affected but shall remain in full force and effect.
Section 5. The provisions of this ordinance shall become effective thirty (30) days
from the date of final passage as provided by state law.
Section 6. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
territory hereby annexed.
PASSED AND APPROVED this 6th day of May, 2008.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM;
Julie Lombardi, City Attorney
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ANGELA HESS
FINANCE DIRECTOR
SUBJECT: ASSESSMENT OF SEWER IMPROVEMENT DISTRICT
DATE: Apri124, 2008
BACKGROUND:
In 1995, homeowners in the Pleasant View Estates Addition approached staff concerning the
ability to connect to City sewers in order to alleviate septic system problems in their subdivision.
The addition was outside the City limits at that time, but collection lines were designed in
conformance with established city criteria.
The homeowners elected to form a Sewer Improvement District (Tulsa County Sewer
Improvement District No. 6) and issue bonds to finance construction. On February 18, 1997,
Council agreed to accept, operate and maintain the system contingent upon the vote of the
District. In March 1997, the District held an election to consider the transfer and conveyance of
the sewer system to the city. The District agreed to the consolidation.
The "Agreement for Consolidation of Sewer Improvement District with City of Owasso and for
Connection of Sanitary Sewer Systems to Existing Excess Capacity Sanitary Sewer System" was
approved by Council on Apri121, 1998. That agreement provided that the City would:
1. Accept the sewer system and consolidate the District with the City, and
2. Collect a reimbursement from properties subsequently connected to the system that
utilize excess capacity. Reimbursements to be calculated in the amount of $1,338.58 per
acre and be applied solely to amortization and satisfaction of the bonded indebtedness.
3. Give notice, equalization and levy of assessments for satisfaction of bonded
indebtedness.
TRANSFER OF ASSETS:
On August 6, 1998, the District transferred all assets of the District, to the City of Owasso. The
amount received from the District paid the first payments of bonds and interest, which were due
November 1, 1998. Each year, the City Council authorizes the assessment of the consolidated
Sewer District for each property owner. The last assessment paid the bond principal and interest
due on May 1, 2008 and will pay the bond interest due on November 1, 2008.
ASSESSMENT FOR 2008:
In order to assure the continued flow of money from the District to pay for the interest and
principal of the bonds, it is necessary to assess the homeowners on an annual basis. In calendar
2009, the amount of principal and interest due is $5,000 and $570, respectively. In addition,
10% maybe collected to set aside as a reserve for any nonpayment of assessments.
This year, each homeowner assessment will be a total of $557.00, which includes $500.00 for
principal and $57.00 for interest. This amount must be assessed now to receive payment in early
2009. Upon acceptance, staff will mail notifications to homeowners in Pleasant View Estates
concerning assessment and also to the Tulsa County Treasurer for actual assessment.
RECOMMENDATION:
Staff recommends Council authorize notice, equalization and levy of assessments against
properties within the Tulsa County Sewer Improvement District #6 sufficient to pay the interest
and principal due on the outstanding indebtedness represented by the District Bonds; and,
authorize payment of principal and interest to the bondholders.
ATTACHMENTS:
Notice of Assessment
Amortization Schedule for Payment of Bonds and Interest
City of Owasso
4~~,.~
~~=.o
111 North Main e ° ~~ --- ~°`` o~
PO Box 180 '., `;^
Owasso, OK 74055 ' ~ I
/'
./
Euo~ e.aa
May 1, 2008
TULSA COUNTY SEWER IMPROVEMENT
DISTRICT NO. 6
(Consolidated with the City of Owasso)
111 N. Main
Owasso, Oklahoma 74055
NOTICE OF ASSESSMENT
(918) 376-1500
FAX (918) 376-1599
Notice is hereby given of the amount of the annual assessment for the Tulsa County
Sewer Improvement District No. 6. Oklahoma law requires the Board of Directors to
levy an annual assessment sufficient to pay the interest of the bonds issued by the
District, as it falls due, and also to constitute a sinking fund for the payment of the
principal of the funds, plus a reserve for delinquent assessments in the amount of ten
percent (10%).
The Board of Directors has levied the following annual assessments on your property,
according to Oklahoma law:
Interest
$57.00
Principal
$500.00
Reserve
$0.00
Total
$557.00
Enclosed is an amortization schedule, showing the accrual of interest on the bonds and
the schedule for the payment of principal and interest.
Angela Hess
Finance Director
City of Owasso for the
Consolidated Tulsa County
Sewer Improvement District No. 6
TULSA COUNTY SEWER IMPROVEMENT DISTRICT NO. 6
AMORTIZATION SCHEDULE FOR PAYMENT
OF BONDS AND INTEREST
Payment Principal Bond Total
Due Date Balance Call Principal Interest Payment
100,000.00
11/01/98 97,000.00 #3-5 3,000.00 15,000.00 18,000.00
1998 Assessment 05!01/99 92,000.00 #6-10 5,000.00 2,910.00 7,910.00
11/01/99 92,000.00 0.00 2,760.00 2,760.00
1999 Assessment 05/01/00 92,000.00 0.00 2,760.00 2,760.00
11/01/00 87,000.00 #11-15 5,000.00 2,760.00 7,760.00
2000 Assessment 05/01/01 55,000.00 #16-47 32,000.00 2,610.00 34,610.00
11 /01 /01 55,000.00 0.00 1,650.00 1, 650.00
2001 Assessment 05/01/02 55,000.00 0.00 1,650.00 1,650.00
11/01/02 47,000.00 #48-55 8,000.00 1,650.00 9,650.00
2002 Assessment 05/01/03 42,000.00 #56-60 5,000.00 1,410.00 6,410.00
11/01/03 42,000.00 0.00 1,260.00 1,260.00
2003 Assessment 05/01/04 42,000.00 0.00 1,260.00 1,260.00
11/01/04 34,000.00 #61-68 8,000.00 1,260.00 9,260.00
2004 Assessment 05/01/05 27,000.00 #69-75 7,000.00 1,020.00 8,020.00
11 /01 /05 27,000.00 0.00 810.00 810.00
2005 Assessment 05/01/06 27,000.00 0.00 810.00 810.00
11/01/06 22,000.00 #76-80 5,000.00 810.00 5,810.00
2006 Assessment 05/01/07 17,000.00 #81-85 5,000.00 660.00 5,660.00
11/01/07 17,000.00 0.00 510.00 510.00
2007 Assessment 05/01/08 17,000.00 0.00 510.00 510.00
11/01/08 12,000.00 #86-90 5,000.00 510.00 5,510.00
r n-.., ~, , :ate ~,"_ „F.... w .~r8~' ~ ~ P' ~ ~ ~ ~n^r;~
x:
~ ~
,. - a
', ~
r
2009 Assessment 05/01/10 7,000.00 0.00 210.00 210.00
11/01/10 2,000.00 #96-100 ,•. 5,000.00 210.00 5,210.00
2010 Assessment 05/01/11 0.00 #101-102 2,000.00 60.00 2,060.00
Total Payments 100,000.00 45,630.00 145,630.00
The above amortization schedule is subject to change contingent upon the development of properties north of 96th St. N. If
developed, developers will reimburse the District at a rate of $1,338.50 per acre. Any reimbursments will be applied to the
payoff of the bonds.
Note: $27,000 was received for Johnson properties and applied toward bond payoff May 2001.
$1,780 was received in December 2004 and applied toward bond payoff May 2005.
A homeowner paid $3,170.34, their share of the total District liability in September of 2004. Funds were applied toward bond
payoff November 2004.
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
INTERIM PUBLIC WORKS DIRECTOR
SUBJECT: ORDINANCE N0.916, ESTABLISHMENT OF
FIRE STATION N0.3 WATERLINE EXTENSION
PAYBACK AREA
DATE: Apri129, 2008
BACKGROUND:
Subsequent to the beginning of construction of Fire Station No. 3 on the west side of 145`h East
Avenue between 96`h Street North and 106`h Street North, Public Works staff determined that the
site was inadequately served by both potable water and sanitary sewer infrastructure. Therefore,
a recommendation was made for the construction of new distribution piping, complete with fire
hydrants and appurtenances, to serve the station.
In addition, and as an alternate, a recommendation was made for the construction of additional
distribution improvements to upgrade service to the surrounding area. While not required to
provide service to the fire station, this work would increase the level of service to existence
residences, enhance fire protection resources and provide additional capacity for future
development of the area.
In June 2007, Council awarded a contract, to include the alternate bid, in the amount of $317,935
to MSB Construction of Tulsa, Oklahoma for the construction of the waterline extension project.
The price for the Base Bid was $129,390, while the price for the Alternate Bid project was
$188,545.
In January 2008, Council accepted the project and approved the final payment of a revised
contract amount of $235,266 which includes a revised Base Bid amount of $78,001 and a revised
Alternate Bid amount of $157,265.
PAYBACK AREA:
The Alternate Bid project served to enhance connectivity in City View as well as the First
Baptist Church of Owasso site and the small subdivision along North 136`" East Avenue. In
addition to these areas, the Alternate Bid project provided new service to three parcels previously
not served (or served to a limited extent) by the Authority. These parcels include two
undeveloped tracts with frontage on the service road: a 35.65 acre parcel in the NE '/4 of the SW
'/4 of Section 16 and a small triangular tract of 2.61 acres adjacent to the southwest.
Fire Station No. 3 Waterline Extension
Ordinance No. 916
Page 2 of 2
On April 15, 2008, following discussions with city staff regarding methods in which to
recuperate a portion of the project costs, the City Council approved the creation of the Fire
Station No. 3 Waterline Extension Payback Area and assessed the value of the area equal to
$78,632.50; or one-half of the total construction cost of the Alternate Bid. These costs will be
recovered on a "per acre" basis from any development in the undeveloped tracts located in the
determined assessment area. The assessment area consists of 2 parcels totaling 38.26 acres,
resulting in a proposed unit cost of $2002.94 per acre. The total assessment fee for the 35.65 acre
parcel would be $71,404.83, while the total costs for the 2.61 acre parcel would be $5227.67.
RECOMMENDATION:
Staff recommends Council approval of Ordinance No. 916, formally adopting the Council's
action taken April 15, 2008 to establish the Fire Station No. 3 Waterline Extension Payback Area
to include an assessment of $2002.94 per acre for any development located within the designated
area.
ATTACHMENTS:
A. Ordinance No. 916
CITY OF OWASSO, OKLAHOMA
ORDINANCE N0.916
AN ORDINANCE RELATING TO PART SEVENTEEN (17), CHAPTER ONE
(1), OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO,
OKLAHOMA, AMENDING SAME BY ESTABLISHING AN ASSESSMENT
PER ACRE TO BE PAID FOR ALL LAND SUBSEQUENTLY DEVELOPED
WITHIN THE FIRE STATION N0.3 WATERLINE EXTENSION PAYBACK
AREA.
THIS ORDINANCE AMENDS PART SEVENTEEN (17), CHAPTER ONE (1),
OF THE CITY OF OWASSO CODE OF ORDINANCES BY ENACTING
SECTION 17-111, FIRE STATION NO. 3 WATERLINE EXTENSION
PAYBACK AREA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT, TO-WIT:
SECTION ONE (1): Part Seventeen, (17) Chapter One (1), of the Code of Ordinances of the City
of Owasso, Oklahoma, shall be amended by providing and codifying as follows:
SECTION 18-601 FIRE STATION N0.3 WATERLINE EXTENSION ASSESSMENT
AREA
SECTION TWO (2):
The Fire Station No. 3 Waterline Extension Assessment Area is hereby established as the area
depicted on the map attached hereto as Exhibit "A." Exhibit "A" shall be made a part of this
ordinance. This area shall be designated as the Assessment Area. All property developed within the
Assessment Area subsequent to the effective date of this ordinance shall be assessed a per acre fee.
SECTION THREE (3):
A portion of the costs associated with the construction of the Fire Station No. 3 Waterline Extension
Project shall be recouped by a per acre assessment of all undeveloped property located within the
Assessment Area. The amount of the assessment shall be $2002.94 per acre.
SECTION FOUR (4):
Payment of this assessment is mandatory. In addition, payment of the assessment shall be tendered
by such time as the first of the two following events shall occur: 1) when the final plat for the land
located within the Assessment Area is approved, or, 2) at such time when the infrastructure located
on the property within the Assessment Area shall be connected to the new distribution piping and
improvements. Payment of this assessment can be waived or reduced only when authorized by a
majority vote of the City Council, and only after special circumstances have been presented to the
Council which establishes that the requested reduction or waiver is necessary.
SECTION FIVE (5): CODIFICATION
The City of Owasso Code of Ordinances is hereby amended by enacting an ordinance to be codified
in Part Seventeen (17), Chapter One (1), as Section 17-111.
SECTION SIX (6): REPEALER
All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION SEVEN (7): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION EIGHT (8): EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION NINE (9): FILING
That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct
copy of this Ordinance.
PASSED and APPROVED on the 6th day of May, 2008.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
EXHIBIT A
Owasso Public Works
Department
Engineering Div.
P.o.1 so
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
FIRE STATION #3
WATER PAYBACK AREA
LOCATION MAP
N
W E
S
5izio8
~~~Ci~,~l ~~'I~IkJ
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIM DOYLE
GENERAL SERVICES SUPERINTENDENT
SUBJECT: METROPOLITAN ENVIRONMENTAL TRUST
AMENDMENT
DATE: APRIL 28, 2008
BACKGROUND:
in August 1988, the Northeast Oklahoma Solid Waste Management Authority was created. The
Authority later became known by its present designation as The Metropolitan Environmental Trust
(The M.E.T.). The original beneficiaries were the cities of Bixby, Coweta, Glenpool, Jenks, Owasso,
Sand Springs, Sapulpa and Tulsa, the Towns of Mounds and Sperry and the Counties of Tulsa and
Wagoner. Since that time, various entities have relinquished beneficial interest in the Trust and the
cities of Broken Arrow and Collinsville have been added.
Due to challenges in ensuring adequate landfill capacity for municipal refuse disposal, the original
Trust Indenture detailed purposes that were intended to provide an option for the handling and
disposal of solid waste. Since that time, landfill capacities have increased and the emphasis has
shifted to recycling and collection of household hazardous materials that could enter the waste stream.
As a beneficiary of the Trust, the City of Owasso Refuse Collection budget includes funds for a
portion of administrative costs associated with numerous environmental-related education and training
functions and Hazardous Household Pollutant collection events. The city does not have beneficial
interest in the M.E.T. recycle center operations.
ADDITION OF THE CITY OF COWETA:
Recently, the City of Coweta has requested to become a member of the Trust and has been approved
to be included as a beneficiary by the M.E.T. Board of Directors. Endorsement of the amendment by
the City Council is needed to approve the addition of the City of Coweta.
The proposed amendment to the Trust Indenture is included in this packet. The Amendment and
original Trust Indenture have been reviewed by the City Attorney.
The designated Trustee for the City of Owasso is Tim Doyle (General Services Superintendent).
Following approval by the City Council, the amended Trust Indenture is to be signed by the Owasso
Trustee.
RECOMMENDATION:
Staff recommends Council approve an amendment to the current M.E.T. Trust Indenture to include
the City of Coweta and authorize the Owasso designee, Tim Doyle, to execute the amended trust
indenture.
ATTACHMENTS:
1. Letter from the M.E.T. dated Apri18, 2008
2. Amendment to Declaration of Trust (Metropolitan Environmental Trust)
The CYlet.
THE METROPOLITAN ENVIRONMENTAL TRUST
April 8, 2008
City of Owasso
PO Box 180
Owasso, OK 74055
Dear Mayor Cataudell:
Currently, The Metropolitan Environmental Trust (The M.e.t.) is comprised of nine cities
and one county bound together by a trust indenture that oversees administration operation
of the Trust. Your governing body must approve any additions or deletions of this trust
indenture.
On March 3, 2008, the City of Coweta passed the resolution to join The M.e.t. On March
6, 2008, The M.e.t. Board also approved adding Coweta our list of member governments.
Please take whatever steps are necessary in your community to authorize your designee,
Tim Dom, to authorize and sign this amendment to the Trust's indenture. A copy of the
amendment is included in this packet and we will distr. ibute the original for signatures at
The M.e.t.'s Board meeting in May. If your city or county commission requires this to be
approved during your business meeting, please send us a copy of those minutes for our
files.
Reisp~e~c~tfu~lly, ,
Michael Patton
Executive Director
Cc: Tim Doyle
Encl: Copy of Amendment, Coweta's minutes, and M.e.t. Board's minutes
201 West 5th Street, Ste. 600 Tulsa, Oklahoma 74103 918/584-0584 www.MetRecycle.com
BIXBY BROKEN ARROW CLAREMORE COLLINSVILLE GLENPOOL JENKS OWASSO SAND SPRINGS TULSA TULSA COUNTY
AMENDMENT TO DECLARATION OF TRUST
METROPOLITAN ENVIRONMENTAL TRUST
Pursuant to the provisions of the Metropolitan Environmental Trust Indenture as
Amended, the Board of Trustees, on the 6th day of March, 2008, at a meeting duly
called with a quorum present, upon motion made and seconded and passed
unanimously, approved the inclusion of Coweta, Oklahoma as a beneficiary of the Trust.
On the 3d day of March, 2008, the Coweta City Council approved participation as a
beneficiary of the M.e.t. Trust and appointed a representative Trustee on the Board.
AMENDMENTS
The undersigned, being all the Trustees of the Metropolitan Environmental Trust,
hereby agree to an amendment to the Trust Indenture as follows.
Article I as amended is stricken and the following language is adopted:
The undersigned Trustors create and establish a trust for the use and benefit of
the Cities of Bixby, Broken Arrow, Collinsville, Claremore, Coweta, Glenpool,
Jenks, Owasso, Sand Springs, Tulsa, and the County of Tulsa, for the public
purposes hereinafter set forth, under the provisions of Title 60 Oklahoma
Statutes section 176 et. seq., as amended and other applicable statutes of the
State of Oklahoma.
Article VIII Section 1 as amended is stricken and the following language is adopted:
1. The Beneficiaries of this Trust shall be the Cities of Bixby, Broken Arrow,
Collinsville, Claremore, Goweta, Glenpool, Jenks, Owasso, Sand Springs, Tulsa
and the County of Tulsa.
The Trustees, by their signature below, ratify and reincorporate the changes made to
the Trust Indenture and adopt the amendment as identified above. The remainder of
the Trust Indenture shall remain in full force and effect.
DONE, this 3rd day of April, 2008.
Trustee, Bixby
Trustee, Jenks
Trustee, Sand Springs
Trustee, Tulsa
Trustee, Tulsa County
(title)
Acceptance of Beneficial Interest
City of Coweta
Trustee, Broken Arrow
Trustee, Collinsville
Trustee, Glenpool
Trustee, Owasso
Trustee, Claremore
THE METROPOLITAN ENVIRONMENTAL TRUST
BOARD OF TRUSTEES MEETING
Thursday, March 6, 2008 1:00 p.m.
INCOG's Large Conference Room - 201 W. 5~', Suite 550
Meeting Minutes
Present
Dave Wooden, B.A.
Tim Miller, Claremore
Pam Polk, Collinsville
Robert Carr, Jenks
David Tillotson, Glenpool
Tim Doyle, Owasso
Vernon Smith, Sand Springs
Not Present
Micky Webb, Bixby
Charles Hardt, Tulsa
Others Present
Graham Brannin, COT
Kathleen Easley, Coweta
Ande Reed, Midland
Terrie Hannam, M.e.t.
Michael Patton, M.e.t.
Shelley Umezawa, M.e.t.
The Trustees of The Metropolitan Environmental Trust met in INCOG's Large Conference Room, pursuant
to agenda posted on February 29, 2008.
Approve Minutes for the Board of Trustees Meeting of February 7, 2008
Dave Wooden moved to approve the Minutes of February 7, 2008. Tim Doyle seconded the
motion. The motion passed unanimously.
Report of the Finance Committee
Approve Actions of the Finance Committee
Mr. Patton stated that the Finance Committee approved the monthly budget transfers and bills.
Tim Miller moved to approve the actions of the Finance Committee. David Tillotson seconded
the motion. The motion passed unanimously.
Review and Approve FY 08/09 Budget and Assessments
Dave Wooden moved to table the FY 08/09 budget approval and assessments to the April
meeting. Tim Doyle seconded the motion. The motion passed unanimously
City of Coweta Membership to The M.e.t.
In regard to the new membership process, Mr. Patton explained that as "owners" of The M.e.t., we need to
move to accept another owner. After a brief discussion regarding Coweta's membership to The M.e.t., Darita
Huckabee said that the statute is not clear that an amendment to the trust indenture must go to council, it
states that it is necessary to approve by appointed person (trustee), however, she said that the trustees v~~ould
not want to go forward without their community's backing. David Tillotson recommended that the Board of
Trustees make a motion to accept Coweta to The M.e.t.'s Board contingent on approval by each council.
Dave Wooden moved to recommend amending the trust indenture to include Coweta as a
member, subject to approval by each member's city councils and representatives. David
Tillotson seconded the motion. The motion passed unanimously
Darita Huckabee said that she would draft up the paperwork.
Page 1 of 4 -MAR OS min
Recycling Depot Pro~ram/Reports
Mr. Patton briefly reviewed the Material & Revenue Report for January 2008 showing that the newspaper is
making about five and one-half cents a pound. He mentioned that the price of plastic has risen. In FY 07/08,
Mr. Patton said that we budgeted to receive $160,000 a year in operational revenue.
Renewal of ONP Hauling Agreement, American Waste Control
Tim Doyle moved to approve a renewal contract with American Waste Control for newspaper
hauling. Tim Miller seconded the motion. The motion passed unanimously
Household Pollutant Program, April _5-6, 2008
Mr. Patton reminded the Board that the event is soon and asked for volunteers. Tim Doyle offered to contact
the Green Country Storm Alliance for volunteers.
Report of Public Relations -Media and Spring Events
Ads and articles were reviewed. Mr. Patton mentioned that the Tulsa People magazine had listed the
incorrect date for the pollutant event and misquoted him about cell phone recycling.
Mr. Patton said that we still have l 5,000 trees left to give away. Each of the recycling centers has received
trees to hand out to the public in aself-service bucket and included that the free trees has been great publicity
for the recycling centers. Also, Mr. Patton informed the Board that The M.e.t. will have a booth at the Oilers'
game on March 14`".
Report of the Management Committee
Committee Assignments
Mr. Patton said that Mr. Tillotson is not assigned to a committee and asked if he would serve on the Finance
Committee. Mr. Tillotson agreed to serve.
Review and Approve Agreement with Clean Cities' SOIc3 Program and Establish a Fund Raising
Subcommittee
A mission statement from the Clean Cities' SOlc3 was distributed to the Board of Trustees along with a copy
of a memo to INCOG from Mr. Patton. The memo states that The M.e.t. would only utilize the 501 c3 for
donors who require that type of non-profit status, all donations would fall under the Clean Cities goals,
estimated number of expected checks is ten to twenty, and that The M.e.t. would pay a flat fee for
administration paperwork and filing to INCOG in the amount of $1,000 a year.
Dave Wooden said that he believes that joining the SOlc3 may not be the right decision for The M.e.t. He
said that for Broken Arrow's sake, The M.e.t. should concentrate on recycling work and not the fund- raising
work. Mr. Patton said that he would be cognizant of this and would not aggressively pursue the fund-raising
and could agree to put a limited amount of time in this project. There was a lengthy discussion concerning an
increase in staff to handle the fund-raising. Mr. Patton said that he thought one area where we could raise
money is to help with the funding for the pollutant event. Darita Huckabee mentioned that INCOG created
the Clean Cities' 501 c3 because companies (i.e. PSO, ONG) approached INCOG to give to RideShare and
our programs and they do not actively pursue donations.
Mr. Patton said that at the Management Committee they discussed having asub-committee for the SO1C3
fundraising and he said that Mr. Tillotson volunteered to chair the sub-committee. He said that the
subcommittee could set the policy as to what companies' staff solicits and how we spend it. Robert Carr said
that the Plan of Works should be M.e.t.'s staff main focus and that the Board should establish policy on how
much time is spent. He included that if accepting this program that he would like to see a way the
Page 2 of 4 -MAR 08 min
contributions reduce government assessments. Michael agreed to establish a limit of no more than two ours a
week on the SO1C3 project.
Tim Doyle asked if there were certain organizations from which The M.e.t. should not accept money. David
Tillotson responded that he did fund-raising for twelve years for the Sheriff s Department and that they did
not pursue beer or tobacco companies. He included that the time-consumers for staff is actually due to
"grants" because grants usually have specific criteria. Ande Reed from Midland asked to speak. She
mentioned that she worked for the M.e.t. when a company called and was willing to give The M.e.t. $3,000
to $5,000 over the phone if The M.e.t. was a SOlc3. In regard to grants, she added that usually grant funds
allow staff s salary as part of their funding.
There was a lengthy discussion regarding having the committee and criteria before the approval. Mr. Patton
mentioned that there will be a lot of publicity this next month with Earth Day and expressed concern that
staff may have to turn away donations.
Pam Polk moved to approve the INCOG agreement for the purpose of accepting checks on a
case by case basis, and that each check would be verified with the Board of Trustees. Approval
of the agreement with INCOG is contingent upon the committee meeting and creating criteria
and also that The M.e.t.'s staff will not actively pursue the fund-raising until after the
corr~mittee and criteria are established. David Tillotson seconded the motion. The motion
passed with two opposed. The two opposed were Dave Wooten and Tim Doyle.
Establish a Fund Raising_Subcommittee
Darita Huckabee said that the Board has authority to establish the subcommittee but that the committee's
chair assignment must wait for Paul Wilkening's approval. Pam Polk and David Tillotson agreed to serve
on the committee. Mr. Patton said he would like to have Micky Webb serve and asked Tim Doyle to serve.
Tim Doyle agreed.
Tim Doyle moved to approve afund-raising subcommittee for the purpose of establishing
criteria for the 501 c3 program. Pam Polk seconded the motion. Motion passed with one
opposed from Dave Wooden.
Legislative Update
Mr. Patton gave copies of bills:
* SB6031 makes computer mamrlacturers to be responsible for the disposal of computers.
* HB3318 creates a recycling task force.
* HB 2991 requires the Department,of Environmental Quality (DEQ) to hire someone to track
recycling in the State of Oklahoma.
* SB1496 is anon-funded bill and requires have a recycling goal of 10% by year 2010.
* SB1893 states that a city cannot make more restricted rules than the state already has established.
* SB433 one word that the DEQ handles solid waste to be "authorized" to implement rules.
* SB613 is from a competing legislator (from SB1496) and notes a 10% recycling goal by 2009 and
20% by 2013.
* Two bills related to tires: 1) money received from DEQ had to sell "or transfer" the tires and 2)
rubber facility to crumb can no longer get paid.
_M e t Staff Volunteer Coordinator Start Date April 1, 2008
Mr. Patton announced that Shelley Ume7awa will be replacing Ande Reed's position with a new title as
Volunteer Coordinator and will become an INCOG employee on April ls`.
Page 3 of 4 -MAR 08 min
Vote to go into Executive Session as Authorized 25 OS 307 (B) (1) -Personnel Matter -Discussion of
Process for Director's Performance Appraisal and Consideration of taking any Action as a Result of
Discussion in Executive Session
Mr. Carr asked the Trustees if it was necessary to go into executive session. No one felt it was necessary.
Dave Wooden moved to approve the report of Paul Wilkening and the Management Committee
to give the Executive Director a 4% raise. Tim Doyle seconded seconded the motion. Motion
passed unanimously.
New Business
There was no new business and the meeting was adjourned.
ATTEST:
Date Approved: ~7 f ~ / d ~
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Paul X~Vilkening, Chair Vernon Smith, Secretary
Page 9 of 4 -MAR 08 min
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST FOR APPROVAL OF AGREEMENT FOR STREET
LIGHTING FOR SILVER CREEK SUBDIVISON
DATE: May 1, 2008
BACKGROUND:
The initial phases of the Silver Creek subdivision utilized natural gas street lighting rather
than the traditional electric lights usually found in subdivisions. That "experiment" was
requested by the developer and after significant discussion was approved by the City
Council when the final plat was submitted for approval. At the time of approval, the
City's position relating to the maintenance of the gas lights and the cost of the natural gas
was clear; the city was not responsible for the cost of the utility nor was the city
responsible for the upkeep of the lights. That responsibility was totally assumed by the
homeowners association.
Since the original installation of the gas lights (in 1997) the subdivision has been fully
developed and subsequent portions of Silver Creek did not use natural gas for street
lighting. Additionally, the cost of fuel and the cost of maintaining the lights (cleaning
globes and replacing mantles) became a bigger burden on the homeowners. Finally, in
2007, it was determined that the large number of gas lights that no longer functioned was
becoming a safety issue. At that point the city staff, after several meetings and
discussions decided the safety problems posed by the lack of adequate street lighting
should be addressed and that the best way to solve the problem would be to install typical
electric street lights and remove the gas lights. However, the cost of such a "retro" fit
would have been substantial.
Subsequently, representatives of the City and PSO met on several occasions to discuss
how PSO and the City could work together to improve lighting in the neighborhood.
PSO, still somewhat upset about the initial use of natural gas for street lighting, was
reluctant to agree to any funding of a retro-fit for the Silver Creek lighting. However,
after much discussion PSO finally gave their approval to an agreement that would require
the homeowners to remove the existing lighting and provide needed easements; require
PSO to pay for the installation of lighting fixtures and require the City to fund the actual
cost of the light fixtures through a lease purchase agreement over a ten year period.
The proposed agreement was awin-win for all parties and provided a remedy for the
homeowners. The lease agreement was a sound option for the City and did not include
any interest charges for the City's cost of the light fixtures.
THE ISSUE:
Initially, since the annual payment to PSO was simply an addition to our annual street
lighting cost, the staff simply gave the "go-ahead" to PSO to initiate the project. The
annual cost was well within the spending authority of the City Manager and there were
adequate appropriations to provide for the funding of the project. However, last month
PSO approached the City staff with a request from their legal department that a signed
agreement for this specific project be executed. That request was made evidently because
there are certain tax issues for PSO that provide a need for a formal agreement.
COST:
The total ten year cost for the City's share of this project is $61,846.12.
REQUEST:
This request is for City Council approval of an agreement between the City of Owasso
and Public Service Company of Oklahoma for the installation of street lighting in the
Silver Creek residential subdivision; and authorizing the Mayor to execute all documents
necessary to the agreement.
ATTACHMENT:
1. Proposed Agreement between the City of Owasso and PSO
LEASE PURCHASE AGREEMENT
This AGREEMENT, entered into this 18th day of February 2008, by and between Public
Service Company of Oklahoma, a wholly owned subsidiary of AEP Utilities, Incorporated
which is headquartered in Columbus Ohio, 1 Riverside Plaza, Columbus, Ohio, 43215-2372,
party of the first part hereinafter designated as "Lessor"; and City of Owasso, a municipal
corporation of the State of Oklahoma whose city offices are located at 111 North Main,
Owasso Oklahoma 74055 party of the second part, hereinafter designated as "Lessee",
whether one or more.
SECTION ONE. SCOPE OF LEASE
Lessor, for the consideration set forth in this lease, leases to lessee the following- 29 street
lights and the accompanying underground wiring for the entire subdivision known as Silver
Creek located within the Owasso city limits.
SECTION TWO. LEASE TERM AND CONSIDERATION
A.
This lease shall be for a period of 120 months beginning on May 1, 2008 and ending on May
1, 2017.
B.
Lessee is obligated under this lease for this lease for only Lessee's fiscal year, one fiscal
year at a time, commencing with the fiscal year July 1, 2007 to June 30, 2008.
The Lessee agrees that unless the Board of Lessee votes not to ratify this Agreement for the
next ensuing fiscal year at is regular June meeting, then such non action by the City Council
of Lessee shall be construed as ratification of the Agreement for the next ensuing fiscal year.
The Lessor hereby ratifies the continuation of the Agreement through May 1, 2017. The
Lessor and Lessee agree that under no circumstances will the Agreement be extended
beyond July 1, 2017.
C.
Lessee agrees to pay Lessor as rental for the above described equipment, the sum of One
Hundred Twenty Thousand Dollars and Zero Cents ($120,000.00) with no interest payable
in 120 monthly payments with the first payment due May 1, 2008 in the amount of One
Thousand Dollars and Zero Cents ($1000.00) and the remaining One Hundred Nineteen
(119) payments to be made in the monthly amount of One Thousand Dollars and Zero Cents
($1000.00) each due and payable on the 1St of each month thereafter until paid in full.
Lessee is granted the right to prepay the unpaid balance of the purchase price.
SECTION THREE.USE AND OPERATION OF EQUIPMENT
Lessee agrees that the lights shall be used and operated only by experienced, skilled, and
careful operators who have been licensed to operate electrical implements. Lessee shall
keep the lights in good repair and operating condition at all times for the duration of this
lease.
SECTION FOUR. ASSUMPTION OF LIABILITY
Lessee warrants, to the extent permitted by Oklahoma State Law, that it will hold lessor, and
lessor's successors or assigns, free from any liability resulting from any accident occurring
from the operation of the leased lights and resulting in damage to property or injuries to
lessee's employees or to third parties.
SECTION FIVE. TAXES
Lessee assumes for the duration of this lease the payments of all taxes, including operating,
or license taxes, that maybe assessed against the lights by any governmental entity.
SECTION SIX. LESSEE'S OPTION TO PURCHASE
If the terms of this lease have been fully complied with by Lessee and if this lease remains
in effect for 120 months or more, including the initial period, then the Lessee may, at its
option, purchase the lights remaining in Lessee's possession by paying Lessor One Dollar
($1.00) This Lease shall constitute a continuing offer by the Lessor to sell the lights to
Lessee under the terms provided in this Lease.
SECTION SEVEN. TERMINATION
This agreement maybe terminated at the end of any rental month by mutual agreement
giving ten (10) days written notice to the other.
SECTION EIGHT. REPOSSESION BY LESSOR
Whenever this agreement shall terminate, lessor shall be entitled to immediate possession of
the property, specifically the street lights and the poles they are affixed to, unless Lessee has
previously paid for the property. Lessor may take possession of the property whenever and
wherever found, and may enter on any property of the Lessee for that purpose.
SECTION TEN. ASSIGNMENT
This agreement shall be fully assignable by Lessor, and any assignee of this agreement shall
have the same rights under this agreement as if the assignee were the original Lessor.
SECTION ELEVEN. SEVERABILITY
All terms and conditions of this Lease are severable, and in the even any shall be held
invalid by a court of competent jurisdiction, this Lease shall be interpreted as if such
terms were not contained.
SECTION TWELVE. NOTICES
Notices shall be given in writing by mailing same to the person to whom the notice is
addressed by certified mail, return receipt requested, at the following addresses, or such
other addresses or such other addresses as may hereafter be furnished in writing:
If to Lessor: AEP Utilities, Incorporated
Legal Division
1 Riverside Plaza
Columbus, OH
43215-2372
If to Lessee: City of Owasso
City Manager
111 North Main Street
Owasso, OK 74055
SECTION THIRTEEN. GOVERNING LAW
This Lease and performance hereunder shall be construed, enforced in accordance with ,
and governed by, the laws of the State of Oklahoma, and action shall be filed and
maintained in a District Court of the State of Oklahoma.
IN WITNESS WHEREOF, the parties have caused their authorized agents to
execute this Lease effective as of the day and year first written above.
EP/PSO
By: _
Bill McKAmey
Vice President of External Affairs
Lessor/Seller
VERIFICATION
STATE OF OKLAHOMA )
ss.
COUNTY OF TULSA )
Bill McKamey, being first duly sworn, states that he is the Vice President of
External Affairs for PSO, that he has read the above and foregoing Lease Purchase
Agreement and the facts contained therein are true and correct, to the best of his
knowledge, information and belief.
~j~ r
Bill McKamey
Vice President of External Affairs
SUBSCRIBED and SWORN to before me the below signed Notary Public on
this ~.~~ day of , 2008.
y Commission Expires:
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City of Owasso
By:
VERIFICATION
STATE OF OKLAHOMA )
ss.
COUNTY OF TULSA )
Mayor Stephen Cataudella
Lessee/Purchaser
Stephen Cataudella, being first duly sworn, states that he is the Mayor for the City
of Owasso, that he has read the above and foregoing Lease Purchase Agreement and the
facts contained therein are true and correct, to the best of his knowledge, information and
belief.
Mayor Stephen Cataudella
SUBSCRIBED and SWORN to before me the below signed Notary Public on
this day of , 2008.
Notary Public
My Commission Expires:
My Commission Number:
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST FOR CITY COUNCIL APPROVAL OF AN AGREEMENT
FOR LIGHTING ON MAIN STREET
DATE: May 2, 2008
BACKGROUND:
The City Council previously appropriated funds and approved a construction contract for
improvements to Main Street between E. 76t" Street North and Third Street. The redevelopment
project includes paving, sidewalks, landscaping, and the use of pavers to clearly delineate
crosswalks. Work on Phase I of the project is currently underway and projected for completion
in August, 2008.
Included in the project concept, but not in the construction contract, is the installation of "theme
lighting" for Main Street. The lighting was not included in the contract because the City worked
with PSO to acquire the desired style of lighting while at the same time utilizing a light fixture
that was compatible with PSO's maintenance capabilities, thus allowing for routine maintenance
to be completed by PSO.
When a City specifies a street light fixture that differs from the standard PSO light normally
uses, the cost of the fixture must be born by the City. The cost to the City for the poles and
fixtures for Phase I of the Main Street Project is $120,000. Subsequent to discussions with PSO,
the company has agreed to a ten year, no interest payout for the lights and poles. PSO has also
agreed to install the lights at no charge to the City. (It should be noted that the underground
conduit and concrete bases for the lights were installed by the city's contractor.)
COST:
The total cost of the PSO agreement is $120,000. The cost is to be paid as a part of the City's
street lighting bill on an annual basis over a ten (10) year period. Funding for the agreement
would be included in each year's budget as an operational expense to the Street Department as
part of the department's street lighting expenses.
REQUEST:
This request is for City Council approval of an agreement between the City of Owasso and
Public Service Company for the purchase of non-standard lighting poles and fixtures for
installation as a part of the current Main Street Redevelopment Project.
RECOMMENDATION:
The staff recommends City Council approve the proposed agreement and that the Mayor be
authorized to execute all documents necessary to that agreement.
ATTACHMENT:
1. Proposed Agreement between the City of Owasso and PSO
2. Picture of the proposed Lighting Fixture.
LEASE PURCHASE AGREEMENT
This AGREEMENT, entered into this 15th day of May 2008, by and between Public Service
Company of Oklahoma, a wholly owned subsidiary of AEP Utilities, Incorporated which is
headquartered in Columbus Ohio, 1 Riverside Plaza, Columbus, Ohio, 43215-2372, party of
the first part hereinafter designated as "Lessor"; and City of Owasso, a municipal
corporation of the State of Oklahoma whose city offices are located at 111 North Main,
Owasso Oklahoma 74055 party of the second part, hereinafter designated as "Lessee",
whether one or more.
SECTION ONE.SCOPE OF LEASE
Lessor, for the consideration set forth in this lease, leases to lessee the following- 40 street
lights and the accompanying underground wiring for entire Main Street Lighting Project
located within the Owasso city limits.
SECTION TWO.LEASE TERM AND CONSIDERATION
A.
This lease shall be for a period of 120 months beginning on May 1, 2008 and ending on May
1, 2017.
B.
Lessee is obligated under this lease for this lease for only Lessee's fiscal year, one fiscal
year at a time, commencing with the fiscal year July 1, 2007 to June 30, 2008.
The Lessee agrees that unless the Board of Lessee votes not to ratify this Agreement for the
next ensuing fiscal year at is regular June meeting, then such non action by the City Council
of Lessee shall be construed as ratification of the Agreement for the next ensuing fiscal year.
The Lessor hereby ratifies the continuation of the Agreement through May 1, 2017. The
Lessor and Lessee agree that under no circumstances will the Agreement be extended
beyond July 1, 2017.
C.
Lessee agrees to pay Lessor as rental for the above described equipment, the sum of One
Hundred Twenty Thousand Dollars and Zero Cents ($120,000.00) with no interest payable
in 120 monthly payments with the first payment due May 1, 2008 in the amount of One
Thousand Dollars and Zero Cents ($1000.00) and the remaining One Hundred Nineteen
(119) payments to be made in the monthly amount of One Thousand Dollars and Zero Cents
($1000.00) each due and payable on the l st of each month thereafter until paid in full.
Lessee is granted the right to prepay the unpaid balance of the purchase price.
SECTION THREE.USE AND OPERATION OF EQUIPMENT
Lessee agrees that the lights shall be used and operated only by experienced, skilled, and
careful operators who have been licensed to operate electrical implements. Lessee shall
keep the lights in good repair and operating condition at all times for the duration of this
lease.
SECTION FOUR. ASSUMPTION OF LIABILITY
Lessee warrants, to the extent permitted by Oklahoma State Law, that it will hold lessor, and
lessor's successors or assigns, free from any liability resulting from any accident occurring
from the operation of the leased lights and resulting in damage to property or injuries to
lessee's employees or to third parties.
SECTION FIVE. TAXES
Lessee assumes for the duration of this lease the payments of all taxes, including operating,
or license taxes, that maybe assessed against the lights by any governmental entity.
SECTION SIX. LESSEE'S OPTION TO PURCHASE
If the terms of this lease have been fully complied with by Lessee and if this lease remains
in effect for 120 months or more, including the initial period, then the Lessee may, at its
option, purchase the lights remaining in Lessee's possession by paying Lessor One Dollar
($1.00) This Lease shall constitute a continuing offer by the Lessor to sell the lights to
Lessee under the terms provided in this Lease.
SECTION SEVEN. TERMINATION
This agreement maybe terminated at the end of any rental month by mutual agreement
giving ten (10) days written notice to the other.
SECTION EIGHT. REPOSSESION BY LESSOR
Whenever this agreement shall terminate, lessor shall be entitled to immediate possession of
the property, specifically the street lights and the poles they are affixed to, unless Lessee has
previously paid for the property. Lessor may take possession of the property whenever and
wherever found, and may enter on any property of the Lessee for that purpose.
SECTION TEN. ASSIGNMENT
This agreement shall be fully assignable by Lessor, and any assignee of this agreement shall
have the same rights under this agreement as if the assignee were the original Lessor.
SECTION ELEVEN. SEVERA_BILITY
All terms and conditions of this lease are severable, and in the event any shall be held
invalid by a court of competent jurisdiction, this Lease shall be interpreted as if such
terms were not contained.
SECTION TWELVE.NOTICES
Notices shall be given in writing by mailing same to the person to whom the notice is
addressed by certified mail, return receipt requested, at the following addresses, or such
other addresses or such other addresses as may hereafter be furnished in writing:
If to Lessor: AEP Utilities, Incorporated
Legal Division
1 Riverside Plaza
Columbus, OH
43215-2372
If to Lessee: City of Owasso
City Manager
111 North Main Street
Owasso, OK 74055
SECTION THIRTEEN.GOVERNING LAW
This Lease and performance hereunder shall be construed, enforced in accordance with ,
and governed by, the laws of the State of Oklahoma, and action shall be filed and
maintained in District Court of the State of Oklahoma.
IN WITNESS WHEREOF, the parties have caused their authorized agents to
execute this Lease effective as of the day and year first written above.
AEP/PSO
By:
Bill McKAmey
Vice President of External Affairs
Lessor/Seller
VERIFICATION
STATE OF OKLAHOMA )
ss.
COUNTY OF TULSA )
Bill McKamey, being first duly sworn, states that he is the Vice President of
External Affairs for PSO, that he has read the above and foregoing Lease Purchase
Agreement and the facts contained therein are true and correct, to the best of his
knowledge, information and belief.
Bill McKamey
Vice President of External Affairs
SUBSCRIBED AND SWORN to before me the below signed Notary Public on
this day of , 2008.
Notary Public
My Commission Expires:
My Commission Number:
City of Owasso
By:
VERIFICATION
STATE OF OKLAHOMA )
ss.
COUNTY OF TULSA )
Mayor Stephen Cataudella
Lessee/Purchaser
Stephen Cataudella, being first duly sworn, states that he is the Mayor for the City
of Owasso, that he has read the above and foregoing Lease Purchase Agreement and the
facts contained therein are true and correct, to the best of his knowledge, information and
belief.
Mayor Stephen Cataudella
SUBSCRIBED and SWORN to before me the below signed Notary Public on
this day of , 2008.
Notary Public
My Commission Expires:
My Commission Number:
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Page: 1 of 2
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ANGELA HESS
FINANCE DIRECTOR
SUBJECT: FISCAL YEAR AUDIT
DATE: May 2, 2008
BACKGROUND:
City charter and state statutes require an independent accountant perform an annual audit of the
City's finances. In April 2006, the City accepted five-year proposals for auditing services from
public accounting firms. Those proposals included an option to extend the agreement each year
with an annual escalated fee for services provided. The firm of Cole & Reed, P.C. was selected
and aone-year contract was approved by City Council.
Approval of an extension to the current contract will allow the firm to schedule their audit plan
for the coming fiscal year end. The Audit Engagement Letter is attached for your review. The
not-to-exceed fee of $41,500 stated in the current contract represents an amount greater than the
fees that were proposed in the original five-year audit proposal and the single audit requirement.
Fee increases are a result of the implementation of New Risk Assessment Auditing Standards.
An additional estimated 20-25 hours of work at a rate of $135 per hour will be required to verify
the accuracy of information and documenting controls related to the conversion of the new
financial accounting system. Cole & Reed will provide the City with a full of accounting of
billable hours related to the conversion verification process.
RECOMMENDATION:
Staff and the Audit Committee recommend that the City Council approve aone-year extension to
the current contract and retain Cole & Reed, P.C. as auditors for the fiscal year ending June 30,
2008 and authorize the City Manager to execute the agreement.
ATTACHMENTS:
Cole & Reed, P.C. Engagement letter dated April 15, 2008
Cole & Reed Proposed Audit Calendar
City of Owasso Audit Committee Memorandum dated April 17, 2008
April 15, 2008
City Council and Audit Committee
City of Owasso
Owasso, Oklahoma
This letter is to explain our understanding of the arrangements for the services we are to
perform for the City of Owasso for the year ending June 30, 2008. We ask that you either
confirm or amend this understanding.
We will perform an audit of the City of Owasso's governmental activities, business-type
activities, aggregate discretely presented component units, each major fund, and aggregate
remaining fund information as of and for the year ended June 30, 2008 which collectively
comprise the basic financial statements. We understand that these financial statements will be
prepared in accordance with accounting principles generally accepted in the United States of
America. The objective of an audit of financial statements is to express an opinion on those
statements.
We will also perform the audit of the City of Owasso as of June 30, 2008 so as to satisfy the audit
requirements imposed by the Single Audit Act and the U.S. Office of Management and Budget
(OMB) Circular No. A-133.
We will conduct the audit in accordance with auditing standards generally accepted in the
United States of America and Government Auditing Standards issued by the Comptroller General
of the United States and the provisions of the Single Audit Act, OMB Circular A-133 and OMB's
Compliance Supplement. Those standards, circulars, supplements or guides require that we
plan and perform the audit to obtain reasonable rather than absolute, assurance about whether
the financial statements are free of material misstatement whether caused by error, fraudulent
financial reporting, or misappropriation of assets. Accordingly, a material misstatement,
whether caused by error, fraudulent financial reporting, or misappropriation of assets, may
remain undetected. The determination of abuse is subjective; therefore, Government Auditing
Standards do not expect us to provide reasonable assurance of detecting abuse. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements. As a result, an audit is not designed to detect errors or fraud that are
immaterial to the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the
overall financial statement presentation. We believe that our audit will provide a reasonable
basis for our report.
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In addition to our report on the City's financial statements, we will also issue the following
reports or types of reports:
A report on the fairness of the presentation of the City's schedule of expenditures of
federal awards for the year ending June 30, 2008.
Reports on internal control related to the financial statements and major programs.
These reports will describe the scope of testing of internal control and the results of our
tests of internal controls.
Reports on compliance with laws, regulations, and the provision of contracts or grant
agreements. We will report on any noncompliance which could have a material effect
on the financial statements and any noncompliance which could have a direct and
material effect on each major program.
A schedule of findings and questioned costs.
The funds that you have told us are maintained by the City of Owasso and that are to be
included as part of our audit are as follows:
1. General Fund -1
2. ~ Special Revenue Funds -10
3. Capital Projects Funds - 3
4. Enterprise Funds - 2
5. Internal Service Funds - 4
6. Agency Funds -1
The component unit whose financial statements you have told us are to be included as part of
the City of Owasso's financial statements is the Owasso Economic Development Authority.
The federal financial assistance programs that are to be included as part of the City's Single
Audit includes, but is not limited to the U.S. Environmental Protection Agency -Passed
Through the Oklahoma Water Resources Board -Safe Drinking Water State Revolving Fund -
CFDA No. 66.468.
Our reports on internal control will include any significant deficiencies and material
weaknesses in the system of which we become aware as a result of obtaining an understanding
of intemal control and performing tests of internal control consistent with requirements of the
standards and circulars identified above. Our reports on compliance will address material
errors, fraud, abuse, violations of compliance requirements, and other responsibilities imposed
by state and federal statutes and regulations and assumed by contracts; and any state or federal
grant, entitlement of loan program questioned costs of which we become aware, consistent with
requirements of the standards and circulars identified above.
If circumstances arise relating to the conditions of your records, the availability of sufficient,
competent evidential matter, or indications of a significant risk of material misstatement of the
financial statements because of error, fraudulent financial reporting, misappropriation of assets,
or noncompliance which in our professional judgment prevent us from completing the audit or
forming an opinion, we retain the unilateral right to take any course of action permitted by
professional standards, including declining to express an opinion or issue a report, or
withdrawal from the engagement.
As you know, management is responsible for 1) the preparation of the City of Owasso's
financial statements and the supplemental schedule of federal awards, 2) establishing and
maintaining effective internal control over financial reporting and safeguarding assets and
internal control over compliance, including monitoring ongoing activities, and for informing us
of all deficiencies in the design or operation of such controls of which it has knowledge, 3)
properly recording transactions in the records, 4) identifying and ensuring that the City of
Owasso complies with the laws and regulations applicable to its activities, and for informing us
about all known material violations of such laws or regulations, 5) the design and
implementation of programs and controls to prevent and detect fraud, and for informing us
about all known or suspected fraud affecting the entity involving management, employees who
have significant roles in internal control and others where the fraud could have a material effect
on the financial statements, 6) informing us of its knowledge of any allegations of fraud or
suspected fraud affecting the entity received in communications from employees, regulators, or
others, 7) making us aware of significant vendor relationships where the vender is responsible
for program compliance, 8) making all financial records and related information available to us,
9) for adjusting the financial statements to correct material misstatements, l0) following up and
taking corrective action on audit findings, including the preparation of a summary schedule of
prior audit findings, and a corrective action plan, and 11) report distribution including
submitting the reporting packages. At the conclusion of our audit, we will request certain
written representations from management about the financial statements and matters related
thereto. We will also require that management affirm to us that the effects of any uncorrected
misstatements aggregated by us during the current engagement and pertaining to the latest
period presented are immaterial, both individually and in the aggregate, to the opinion units of
the financial statements.
The audit committee and the City Council are responsible for informing us of its views about
the risks of fraud within the entity, and its knowledge of any fraud or suspected fraud or abuse
affecting the entity. We will also determine that certain matters related to the conduct of the
audit are communicated to the audit committee and City Council including 1) fraud involving
senior management and fraud (whether caused by senior management or other employees) that
causes a material misstatement of the financial statements, 2) illegal acts or abuse that come to
our attention (unless they are clearly inconsequential), 3) disagreements with management and
other serious difficulties encountered in performing the audit, and 4) various matters related to
the entity's accounting policies and financial statements.
The working papers for this engagement are the property of Cole & Reed, P.C. However, you
acknowledge and grant your assent that representatives of the cognizant or oversight agency or
their designee, other government audit staffs, and the U.S. Government Accountability Office
shall have access to the audit working papers upon their request; and that we shall maintain the
working papers for a period of at least three years after the date of the report, or for a longer
period if we are requested to do so by the cognizant or oversight agency. Access to requested
workpapers will be provided under the supervision of Cole & Reed, P.C. audit personnel and at
a location designated by our Firm.
The two overarching principles of the independence standards of the "Government Auditing
Standards" issued by the Comptroller General of the United States provide that management is
responsible for the substantive outcomes of the works, and therefore, has a responsibility and is
able to make any informed judgment on the results of the services described above. We
currently do not anticipate providing any non-audit services to the City of Owasso. Should that
change, however, the services to be performed will be subject to a separate arrangement letter.
Further, the City of Owasso agrees to the following with respect to any such non-audit services:
Ms. Angela Hess will be accountable and responsible for overseeing any non-audit
services provided by Cole & Reed P.C.
The City of Owasso will establish and monitor the performance of any such non-audit
services to ensure that they meet management's objectives.
The City of Owasso will make any decisions that involve management functions related
to any such non-audit services and accepts full responsibility for such decisions.
The City of Owasso will evaluate the adequacy of services performed and any findings
that result.
During the course of our engagement, we may accumulate records containing data which
should be reflected in your books and records. You will determine that all such data, if
necessary, will be so reflected. Accordingly, you will not expect us to maintain copies of such
records in our possession.
From time to time and depending upon the circumstances, we may use third-party service
providers to assist us in providing professional services to you. In such circumstances, it may
be necessary for us to disclose confidential client information to them. We enter into
confidentiality agreements with all third-party service providers and we are satisfied that they
have appropriate procedures in place to prevent the unauthorized release of your confidential
information to others.
The assistance to be supplied by organization personnel, including the preparation of schedules
and analyses of accounts, will be discussed and coordinated with Ms. Angela Hess, Director of
Finance. The timely and accurate completion of this work is an essential condition to our
completion of the audit and issuance of our audit report.
Our fees are based on the time required by the individuals assigned to the engagement, plus
direct expenses. Interim billings will be submitted as work progresses and as expenses are
incurred. Billings are due upon submission. Our fee for the services described in this letter will
not exceed $41,500, including direct expenses, unless the scope of the engagement is changed,
the assistance which the City of Owasso has agreed to furnish is not provided, or unexpected
conditions are encountered, in which case we will discuss the situation with you before
proceeding. In addition, we will charge you for additional time incurred in connection with the
accounting system conversion. Due to the implementation of the new accounting system, we
estimate that we will incur an additiona120-25 hours to verify the accuracy of the information
and document the controls surrounding the new system. The cost for the additional procedures
is based on a blended hourly rate of $135. All other provisions of this letter will survive any fee
adjustment. Other factors that could cause an adjustment to the professional fees would be the
addition of new Federal programs that are "Type A" programs as defined by OMB Circular A-
133, new funds not previously communicated to us, changes in laws and regulations,
accounting principles, auditing standards, and other matters that increase the amount of work
required to complete the audit.
Our professional standards require that we perform certain additional procedures, on current
and previous years engagements, whenever a partner or professional employee leaves the firm
and is subsequently employed by or associated with a client. Accordingly, the City of Owasso
agrees it will compensate Cole & Reed, P.C. for any additional costs incurred as a result of the
employment of a partner or professional employee of Cole & Reed, P.C..
Professional standards and our Firm policies require that we perform certain additional
procedures whenever our reports are included, or we are named as accountants, auditors, or
"experts" in a document used in a public offering of debt securities. Our report on the financial
statements is not to be included in an official statement or other document involved with the
sale of debt instruments without our prior consent. Additionally, if you intend to publish or
otherwise reproduce the financial statements and/or make reference to us or our audit, you
agree to provide us with printer's proofs or master for our review and consent before
reproduction and/or release occurs. You also agree to provide us with a copy of the final
reproduced material for our consent before it is distributed or released. Our fees for any
additional services that maybe required under our quality assurance system as a result of the
above will be established with you at the time such services are determined to be necessary. In
the event our auditor/client relationship has been terminated when the Company seeks such
consent, we will be under no obligation to grant such consent or approval.
In accordance with Government Auditing Standards, a copy of our most recent peer review report
is enclosed, for your information.
If this letter defines the arrangements as you understand them, please sign the enclosed copy,
and return it to us. We appreciate your business.
Ve truly yours,
~~.
Confirmed on behalf of the addressee:
Signature
Mike Gibson
For The Firm
Cole & Reed, P.C.
Title
MARTZ
CERTIFIED PUBLIC ACCOUNTANTS
AND CONSULTANTS
August 9, 2007
To the Shareholders of
Cole & Reed, P.C.
and the Center for Public Company Audit Firms Peer Review Committee
We have reviewed the system of quality control for the accounting and auditing practice of
Cole & Reed, P.C. (the firm} applicable to non-SEC issuers in effect for the year ended
April 30, 2007. The firm's accounting and auditing practice applicable to SEC issuers was not
reviewed by us since the Public Company Accounting Oversight Board (PCAOB) is
responsible for inspecting that portion of the firm's accounting and auditing practice in
accordance with PCAOB requirements. A system of quality control encompasses the firm's
organizational structure and the policies adopted and procedures established to provide it with
reasonable assurance of complying with professional standards. The elements of quality
control are described in the Statements on Quality Control Standards issued by the American
Institute of Certified Public Accountants (the AICPA). The design of the system, and
compliance with it, are the responsibilities of the ftrm. Our responsibility is to express an
opinion on the design of the system, and the firm's cornpIiance with that system based on our
review.
Our review was conducted in accordance with standards established by the Peer Review
Committee of the Center for Public Company Audit Firms and included procedures to plan
and perform the review that are summarized in the attached description of the peer review
process. Our review would not necessarily disclose all weaknesses in the system of quality
control or all instances of lack of compliance with it since it was based on selective tests.
Because there are inherent limitations in the effectiveness of any system of quality control,
departures from the system may occur and not be detected. Also, projection of any evaluation
of a system of quality control to future periods is subject to the risk that the system of quality
control may become inadequate because of changes in conditions, or that the degree of
compliance with the policies or procedures may deteriorate.
In our opinion, the system of quality control for the accounting and auditing practice
applicable to the non-SEC issuers of Cole & Reed, P.C. in effect for the year ended April 30,
2007, has been designed to meet the requirements of the quality control standards for an
accounting and auditing practice established by the AICPA, and was complied with during the
year then ended to provide the firm with reasonable assurance of complying with applicable
professional standards.
~~
Brady Matz & Associates, P.C.
BRADY, MARTZ & ASSOCIATES, P.C.
#01 Demers Avenue Suite 300 P.O. Qox 14296
Gnnd Forks, ND 58206-1296 (7011775-4685 Fix (7011795-749H _ 1
OTHER OFFICES: Minot and Bismarck, ND RSM McGladrey Network
Thiet River Falls, MN MlndeptMenllyUmed NamOei
Attachment to the Peer Review Report of Cole & Reed, P.C.
Description of the Peer Review Process
Overview
Firms enrolled in the AICPA Center for Public Company Audit Firms (the Center) Peer
Review Program have their system of quality control periodically reviewed by independent
peers. These reviews are system and compliance oriented with the objectives of evaluating
whether:
The reviewed firm's system of quality control for its accounting and auditing practice
applicable to non-SEC issuers has been designed to meet the requirements of the Quality
Control Standards established by the AICPA.
The reviewed firm's quality control policies and procedures applicable to non-SEC issuers
were being complied with to provide the firm with reasonable assurance of complying with
professional standards.
A peer review is based on selective tests and directed at assessing whether the design of and
compliance with the firm's system of quality control for its accounting and auditing practice
applicable to non-SEC issuers provides the fine with reasonable, not absolute, assurance of
complying with professional standards. Consequently a peer review on the fine's system of
quality control is not intended to, and does not, provide assurance with respect to any
individual engagement conducted by the firm or that none of the financial statements audited
by the fim1 should be restated.
The Center's Peer Review Committee (PRC) establishes and maintains peer review standards.
At regular meetings and through report evaluation task forces, the PRC considers each peer
review, evaluates the reviewer's competence and performance, and examines every report,
letter of comments, and accompanying response from the reviewed firm that states its
corrective action plan before the peer review is finalized. The Center's staff plays a key role in
overseeing the performance of peer reviews working closely with the peer review teams and
the PRC.
Once the PRC accepts the peer review reports, letters of comments, and reviewed firms'
responses, these documents are maintained in a file available to the public. In some situations,
the public file also includes a signed undertaking by the firm agreeing to specific follow-up
action requested by the PRC.
Firms that perform audits or play a substantial role in the audit of one or more SEC issuers, as
defined by the Public Company Accounting Oversight Board (PCAOB), are required to be
registered with and have their accounting and auditing practice applicable to SEC issuers
inspected by the PCAOB. Therefore, we did not review the firm's accounting and auditing
practice applicable to SEC issuers.
-2-
Planning the Review for the Firm's Accounting and Auditing Practice Applicable to
Non-SEC Issuers
To plan the review of Cole & Reed, P.C., we obtained an understanding of (1) the nature and
extent of the firm's accounting and auditing practice, and (2) the design of the firm's system of
quality control sufficient to assess the inherent and control risks implicit in its practice.
Inherent risks were assessed by obtaining an understanding of the firm's practice, such as the
industries of its clients and other factors of complexity in serving those clients, and the
organization of the firm's personnel into practice units. Control risks were assessed by
obtaining an understanding of the design of the firm's system of quality control, including its
audit methodology, and monitoring procedures. Assessing control risk is the process of
evaluating the effectiveness of the reviewed firm's system of quality control in preventing the
performance of engagements that do not comply with professional standards.
Performing the Review for the Firm's Accounting and Auditing Practice Applicable to
Non-SEC Issuers
Based on our assessment of the combined level of inherent and control risks, we identified
practice units and selected engagements within those units to test for compliance with the
firm's system of quality control. The engagements selected for review included engagements
performed under the Government Auditing Standards, and audits of Employee Benefit Plans.
The engagements selected for review represented across-section of the firm's accounting and
auditing practice with emphasis on higher-risk engagements. The engagement reviews
included examining working paper fles and reports and interviewing engagement personnel.
The scope of the peer review also included examining selected administrative and personnel
files to determine compliance with the firm's policies and procedures for the elements of
quality control pertaining to independence, integrity, and objectivity; personnel management;
and acceptance and continuance of clients and engagements. Prior to concluding the review,
we reassessed the adequacy of scope and conducted a meeting with firm management to
discuss our findings and recommendations.
-3-
Audit Committee
City of Owasso
Owasso, Oklahoma
We are pleased to submit the following information about our June 30, 2008 audit plan,
including the planned scope and timing of our audit, and overall audit approach for the City of
Owasso. We believe our audit plan will satisfy our primary objective of rendering a report on
the financial statements of the City of Owasso as of June 30, 2008 and for the year then ended.
Communication
Effective two-way communication between our Firm and the members of the audit committee is
important to understanding matters related to the audit and u1 developing a constructive
working relationship.
Your insights may assist us in understanding the City of Owasso and its environment, in
identifying appropriate sources of audit evidence, and in providing information about specific
transactions or events. We will discuss with you your oversight of the effectiveness of internal
control and any areas where you request additional procedures to be undertaken. We expect
that you will timely communicate with us any matters you consider relevant to the audit. Such
matters might include strategic decisions that may significantly affect the nature, timing, and
extent of audit procedures, your suspicion or detection of fraud, or any concerns you may have
about the integrity or competence of senior management.
We will timely communicate to you any fraud involving senior management and other fraud
that causes a material misstatement of the financial statements, illegal acts that come to our
attention (unless they are clearly inconsequential), and disagreements with management and
other serious difficulties encountered in performing the audit. We also will communicate to
you and to management any significant deficiencies or material weaknesses in internal control
that become known to us during the course of the audit. Other matters arising from the audit
that are, in our professional judgment, significant and relevant to you in your oversight of the
financial reporting process will be communicated to you in writing after the audit.
Independence
Our independence policies and procedures are designed to provide reasonable assurance that
our firm and its personnel comply with applicable professional independence standards. Our
policies address financial interests, business and family relationships, and non-audit services
that maybe thought to bear on independence. For example, without our permission no partner
or professional employee of Cole & Reed is permitted to own any direct financial interest or a
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April 15, 2008
material indirect financial interest in a client or any affiliates of a client. Also, if an immediate
family member or close relative of a partner or professional employee is employed by a client in
a key position, the incident must be reported and resolved in accordance with Firm policy. In
addition, our policies restrict certain non-audit services that may be provided by Cole & Reed
and require audit clients to accept certain responsibilities in connection with the provision of
permitted non-attest services.
Engagement Objectives
Our primary objective is to conduct our audit in accordance with auditing standards generally
accepted in the United States of America which may enable us to express an opinion as to
whether the financial statements are fairly presented, in all material respects, in accordance
with accounting principles generally accepted in the United States of America. Our audit is
planned to provide reasonable, not absolute, assurance that the financial statements are free of
material misstatement, whether caused by error, fraudulent financial reporting or
misappropriation of assets. Because the determination of abuse is subjective, Government
Auditing Standards do not expect us to provide reasonable assurance of detecting abuse. We
will also conduct an audit so as to satisfy the requirements of Government Auditing Standards
issued by the Comptroller General of the United States [as well as the audit requirements
imposed by the Single Audit Act and the U.S. Office of Management and Budget (OMB)
Circular No. A-133].
Audit Planning Process
Our audit approach places a strong emphasis on obtaining an understanding of how your entity
functions. This enables us to identify key audit components and tailor our procedures to the
unique aspects of your entity. The development of a specific audit plan will begin by meeting
with you and with management to obtain an understanding of business objectives, strategies,
risks, and performance.
We will obtain an understanding of internal control to assess the impact of internal control on
determining the nature, timing and extent of audit procedures, and we will establish an overall
materiality limit for audit purposes. We will conduct formal discussions among engagement
team members to consider how and where your financial statements might be susceptible to
material misstatement due to fraud or error.
We will use this knowledge and understanding, together with other factors, to first assess the
risk that errors or fraud may cause a material misstatement at the financial statement level. The
assessment of the risks of material misstatement at the financial statement level provides us
with parameters within which to design the audit procedures for specific account balances and
classes of transactions. Our risk assessment process at the account-balance or class-of-
transactions level consists of:
An assessment of inherent risk (the susceptibility of an assertion relating to an account
balance or class of transactions to a material misstatement, assuming there are no related
controls); and
An evaluation of the design effectiveness of internal control over financial reporting and
our assessment of control risk (the risk that a material misstatement could occur in an
assertion and not be prevented or detected on a timely basis by the City of Owasso's
internal control).
We will then determine the nature, timing and extent of tests of controls and substantive
procedures necessary given the risks identified and the controls as we understand them.
The Concept of Materiality in Planning and Executing the Audit
In planning the audit, the materiality limit is viewed as the maximum aggregate amount of
misstatements, which if detected and not corrected, would cause us to modify our opinion on
the financial statements. The materiality limit is an allowance not only for misstatements that
will be detected and not corrected but also for misstatements that may not be detected by the
audit. Our assessment of materiality throughout the audit will be based on both quantitative
and qualitative considerations. Because of the interaction of quantitative and qualitative
considerations, misstatements of a relatively small amount could have a material effect on the
current financial statements as well as financial statements of future periods. At the end of the
audit, we will inform you of all individual unrecorded misstatements aggregated by us in
connection with our evaluation of our audit test results.
Audit Approach
Our audit approach includes obtaining and updating an understanding of:
• The City of Owasso's operations. This understanding allows us to concentrate audit
efforts on those aspects of the City of Owasso that are significant to the financial
statements and major federal programs.
• Internal control and its component elements.
• Changes to the City of Owasso's significant information systems during the last year.
• Fraud risk factors within the City of Owasso which may be indicative of either
fraudulent financial reporting, noncompliance or misappropriation of assets.
• The cumulative audit knowledge we have gained from previous years' audits.
• New technical accounting and financial reporting requirements that will impact
recognition, measurement or disclosure in the June 30, 2008 financial statements.
Internal Control and Compliance
Our review and understanding of the City of Owasso's system of internal control is not
undertaken for the purpose of expressing an opinion on the effectiveness of its internal control.
Rather, it is to assess the impact of internal control on determining the nature, timing and extent
of auditing procedures. Recommendations for improving internal control that come to our
attention will be summarized for discussion with management and the audit committee.
We will issue reports on internal control related to the financial statements and major programs.
These reports describe the scope of testing of internal control and the results of our tests of
internal controls. Our reports on internal control will include any significant deficiencies and
material weaknesses in the system of which we become aware as a result of obtaining an
understanding of internal control and performing tests of internal control consistent with the
requirements of the standards and circular identified above.
3
We will issue reports on compliance with laws, regulations, and the provisions of contracts or
grant agreements. We will report on any noncompliance which could have a material effect on
the financial statements and any noncompliance which could have a direct and material effect
on each major program. Our reports on compliance will address material errors, fraud, abuse,
violations of compliance requirements and other responsibilities imposed by state and Federal
statutes and regulations and assumed contracts; and any state or Federal grant, entitlement or
loan program questioned costs of which we become aware, consistent with the requirements of
the standards and circular identified above.
Using the Work of Internal Auditors
As part of our understanding of internal control, we will obtain and document an
understanding of your internal audit function. We will read relevant internal audit reports
issued during the year to determine whether such reports indicate a source of potential error or
fraud that would require a response when designing our audit procedures. Because internal
auditors are employees, they are not independent and their work can never be substituted for
the work of the external auditor. We may, however, alter the nature, timing and extent of our
audit procedures based upon the results of the internal auditor's work or use them to provide
direct assistance to us during the performance of our audit.
Timing of Procedures
We have scheduled preliminary audit fieldwork for June 2008 with final fieldwork commencing
in October 2008. Management's adherence to its closing schedule and timely completion of
information used by us in performance of the audit is essential to meeting this schedule and
completing our audit on a timely basis.
Engagement Team
Mike Gibson will continue to be responsible for coordination of audit and other services to the
City of Owasso. Mike will be supported by an engagement team consisting of:
• Steve Bowman
• Will Ross
Additional staff maybe assigned to the engagement as well.
Closing
This letter is intended solely for the information and use of the members of the City Council
and Audit Committee, and management, of the City of Owasso and is not intended to be and
should not be used by anyone other than the specified parties.
We will be pleased to respond to any questions you have about the foregoing. We appreciate
the opportunity to be of service to the City of Owasso.
Very truly yours,
rV1~~- C
Cole & Reed
Mike Gibson, Partner
CITY OF OWASSO, OKLAHOMA
June 30, 2008
PROPOSED AUDIT CALENDAR
Planning, Interim Testing, and Testing of Accounting System Conversion
June /July -
This testing will be performed in the June & July time frame. This will be when we
perform most of our documentation to implement the new auditing standards.
By June 1, 2008, the City will provide Cole ~ Reed with all of the Fund Trial Balances as of April
30, 2008.
We will also perform selected tests of controls, transactions and account balances at this
time.
We will also provide you with the year-end "PBC" listing and the format of
confirmations that are required.
The PBC Listing and Confirmations will be provided to City officials by July 31.
Year-End Audit Fieldwork
We will tentatively plan to start the year-end audit fieldwork the week of October 6, 2008. This
presumes that we receive all of the adjusted trial balances and other PBC Items from City
offices by September 30, 2008. We need to have a few days in our office prior to the start of
fieldwork to assimilate and coordinate everything.
Audit Wrap-Up
Provided that the above timeline has been met, we will provide a draft financial statement to
the City by November 14, 2008, and the final financial statements by December 1, 2008.
• Draft provided by November 14, 2008
• City response to draft -December 1, 2008
• Meeting with Audit Committee -December 3 or 4
• Meeting with City Council -December 9
MEMORANDUM
TO: THE HONORABLE MAYOR AND .COUNCIL
CITY OF OWASSO
FROM: GUION NIGHTINGALE
CITY OF OWASSO AUDIT COMMITTEE, CHAIR
SUBJECT: FISCAL YEAR AUDIT
DATE: April 17, 2008
BACKGROUND:
In April 2006, the City accepted afive-year audit proposal for auditing services from public accounting
firms. Those proposals included an option to extend the agreement each year with an annual escalated fee
for services provided. The firm of Cole & Reed, P.C. was selected and aone-year contract was approved
by City Council.
The Audit Committee is satisfied with the quality, expertise and cooperation provided by the firm and
wishes to continue to utilize the services of Cole & Reed, P.C. as auditors for the City and its trust
authorities.
RECOMMENDATION:
The Audit Committee recommends that the City Council approve a one year extension to the current
contract and retain Cole & Reed, P.C. as auditors for the fiscal year ending June 30, 2008.
Guinn Nightingale
City of Owasso Audit Committee, Chair
MEMORANDUM
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ENVIRONMENTAL REVIEW AND REQUEST FOR RELEASE OF
FUNDS FOR CDBG - RAYOLA PARK PARKING LOT
DATE: Apri129, 2008
BACKGROUND:
As part of the City of Owasso's Community Development Block Grant for FY 2007-2008, the
City received $58,696 for the construction of a handicap accessible restroom near the splash pad
facility at Rayola Park. With the one-for-one match requirement provided by the City, total
funds for the project came to $117,392. Of these funds, $5,000 is budgeted to be used for the
administration and processing of the grant, leaving $112,000 for project construction.
The actual construction of the restroom facility cost $76,742, significantly less than anticipated.
Therefore, CDBG funds in the amount of $23,825 remain available to be used for FY 2007-2008,
of which the staff proposes to use for parking lot repair improvements to further enhance the
splash pad and restroom.
Since parking lot improvements would constitute a change in the scope of work from the original
restroom facility that was constructed, the Oklahoma Department of Commerce (ODOC) requires
a new environmental review be conducted for the project. Additionally, the City must submit a
new request for the release of funds as well as a Certification of Categorical Exclusion - a form
that certifies the activity will include the reconstruction of an existing structure and not new
construction; an anti-displacement plan is not required for the project.
REQUIRED ACTION ITEMS:
FINDING OF NO SIGNIFICANT IMPACT ON THE ENVIRONMENT
This is a finding that the project is not a major federal action that will have a significant effect on
the human environment and that a request to the State for the release of project funds will not
require an Environmental Impact Statement. In order to make this finding, it is necessary to
complete a Statutory Checklist, an Environmental Assessment checklist, and maintain
documentation of the Environmental Review Record information. INCOG staff has completed all
of these requirements and documentation has been placed in the project's permanent file.
RECOMMENDATION:
The staff recommends the City Council approve the INCOG reports and finding of no significant
impact on the environment as a result of the parks improvement project, and authorize the Mayor to
execute the Finding of No Significant Impact on the Environment.
EXECUTE THE REQUEST FOR RELEASE OF FUNDS
The Request for Release of Funds is a document that identifies the City has completed all the
requirements of the grant; whether they are state, federal or local grant conditions.
RECOMMENDATION:
The staff recommends the City Council authorize the Mayor to execute the Environmental
Certificate and the "Request for Release of Funds" as required by grant conditions.
CERTIFICATION OF CATEGORICAL EXLUSION
The Certification of Categorical Exclusion replaces the Antidisplacement Plan. This certificate
verifies the project is for the reconstruction of public facilities and that the Rayola parking lot will
be retained in the same use without change in size or capacity.
RECOMMENDATION:
The staff recommends City Council approve the Certification of Categorical Exclusion for the
parking lot project, and authorize the Mayor to execute the certification document.
ATTACHMENTS:
1. Request for Release of Funds
2. Certification of Categorical Exclusion
3. Correspondence from the Oklahoma Archeological Survey dated March 10, 2008
4. Correspondence from the Oklahoma Historical Society dated March 28, 2008
5. Environmental Assessment Checklist
Attachment 1
REQUEST FOR RELEASE OF FUNDS
OFFICE OF COMMUNITY DEVELOPMENT
Grantee Name: City of Owasso Grantee Phone#: Contract Number
918-376-1500 12985 CDBG 07
Address: PO Box 180, Owasso, OK 74055-0180 Date of Request
May 6, 2008
Consultant Name: Andy Armstrong Consultant Address: 201 W. 5" Street, Suite 600, Tulsa, OK 74103 Consultant Phone #:
918-584-7526
Brief Project Description Funds will be used for the repair and repaving of an existing parking area serving the Neighborhood Rayola
Park located in a low and moderate income area in the City of Owasso.
Include the appropriate letter for each item submitted in the adjoining box Items Verified
Submitted By ODOC
RE UIREMENT 403
I. Categorically Excluded/Exempt From ROF Publication A, B, C
A. Certification of Categorical ExclusionlExemption.
(Attachment 10)
B. Historical Clearance
C. Archeolo ical Clearance
II. Categorically Excluded Activity Not Applicable
A. Certification of Categorical Exclusion (Attachment 11)
B. Notice of Intent (Proof of Publication or Posting)
(Attachment 12)
C. Environmental Certification (Attachment 13)
D. Historical Clearance
E. Archeolo ical Clearance
III. Assessment Activity Not Applicable
A. Finding of No Significant Impact (Attachment 14)
B. Concurrent Notice (Proof of Publication of Posting)
(Attachment 15)
C. Environmental Certification (Attachment 13)
D. Historical Clearance
E. Archeolo ical Clearance
RE UIREMENT 401
IV. Leverage/Matching Funds Not Applicable
A. Funds have been committed toward the completion of
project.
B. Attachment 1 & Su ortin Documentation
V. Insurance & bonding Not Applicable
A. Evidence of General Liability Insurance
B. Evidence of Ci /Coun Bondin
VI. Anti-Displacement Plan Requirement 401 Not Applicable
A. Attachment 3 or 4
VII. Additional Requirements for ROF Not Applicable
A. Special Conditions are specified in Section II of the CDBG
contract:
B. Audit accepted by ODOC if applicable
C. DEQ Permit (Phased Contracts Only)
D. Other: (Identify if
a licable
VIII. NAME and TITLE of Authorized Official
Stephen Cataudella, Mayor
Type or Print must be legible
Date
Signature of Authorized Official
Form 401-A
401-11
Certification of Categorical Exclusion (subject to 58.5)
Determination of activities listed at 24 CFR 58.35 (a)
Maybe subject to provisions of Sec 58.G, as applicable
Grant Recipient: City of Owasso Project Name: Rayola Park Infrastructure Improvements
Project Description (Include all actions which are either geographically or functionally related):
Repair and repaving of parking area serving the Neighborhood Rayola Park.
Location: City ofOwasso- Section 29 Townshiu 21 North, Ranae 14 East, Tulsa Countv
Funding Source: CDGB HOME ESG HOPWA EDI Capital Fund Operating Subsidy Hope VI Other
Funding Amount: 23 825.00 Grant Number 12985
I hereby certify that the above mentioned project has been reviewed and determined to be a Categorically
Excluded activity (subject to 58.5) per 24 CFT 58.35 (a) as follows:
X 1. Reconstruction, of public facilities and improvements, when the facilities and improvements are in
place and will be retained in the same use without change in size or capacity.
2. Special projects directed to the removal of material and architectural barriers that restrict the mobility
of and accessibility to elderly and handicapped persons;
3. Rehabilitation of buildings and improvements when the following conditions are met:
i, In the case of a building for residential use (with one to four units), the density is not increased
beyond four units, the land use is not changed, and the footprint of the building is not increased
in a Floodplain or in a wetland;
ii. In the case of multifamily residential buildings: (A) Unit density is not changed more than 20
percent; (B) The project does not involve changes in land use from residential to non-residential;
and (C) The estimated cost of rehabilitation is less than 75 percent of the total estimated cost of
replacement after rehabilitation.
iii. In case ofnon-residential structures, including commercial, industrial, and public buildings; (A)
The facilities and improvements arc in place and will not be changed in size or capacity by more
than 20 percent; and (B) The activity does not involve a change in land use, such as from non-
residential to residential, commercial to industrial, or from one industrial use to another.
4. (i) An individual action on up to four dwelling units where there is a maximum of four units on any
one site. The units can be four on-unit buildings or one four-unit building or any combination in
between; or
(ii) An individual action on a project of five or more housing units developed on scattered sites when
the sites are more than 2,000 feet apart and there are not more than four housing units on any one site.
(iii) Paragraphs (a) (4) (i) and (ii) of this section do not apply to rehabilitation of a building for
residential use with one to four units see ara a h a 3 i of this section . _
5. 5. Acquisition (including leasing) or disposition of, or equity loans on an existing structure, or
acquisition (including leasing) of vacant land provided that the stricture or land acquired, financed, or
dis osed of will be retained for the same use.
6. 6. Combinations of the above activities.
The responsible entity must also complete and attach a Statutory Checklist. t3y signing below the ttespons~oie rnnry
certifies in writing that each activity or project is Categorically Excluded (subject to 58.5) and meets the conditions
specified for such exemption under section 24 CFR 58.35 (a). Please keep a copy of this determination in your project
files.
Stephen Cataudella
Title (please print)
Responsible Entity Certifying Official Signature Date
4
O ® O
O
O~l~zho~a A~cheologicul Survey
THE UNIVERSITY OF OKLAHOMA
March 10, 2008
Suelen Smith
INCOG
2Q1 West 5~` Street, Ste. 600
Tulsa, OK 74 1 03-423 6
Re: City of Owasso CDBG 07 for Parking Lot Improvements in Rayola Park. Legal Description: NE %a
Section 30 T21N R14E, Tulsa County, Oklahoma.
Dear Ms. Smith:
The Community Assistance Program staff of the Oklahoma Archeological Survey has reviewed the above
referenced project in order to identify potential areas that may contain prehistoric or historic archaeological
materials (historic properties). The location of your project has been crosschecked with the state site files
containing approximately 18,000 archaeological sites that are currently recorded for the state of Oklahoma.
No sites are listed as occurring within your project area, and based on the topographic and hydrologic
setting; no archaeological materials are likely to be encountered. Thus an archaeological field inspection is
not considered necessary. However, should construction activities expose buried archaeological materials
such as chipped stone tools, pottery, bone, historic crockery, glass, metal items or building materials; this
agency should be contacted hnmediately at (405) 325-7211. A member of our staff will be sent to evaluate
the significance of these remains.
This enviromnental review and evaluation is performed in order to locate, record, and preserve Oklahoma's
prehistoric and historic cult<iral heritage in cooperation with the State Historic Preservation Office,
Oklahoma. IIistorical Society. In addition to our review comments, under 36CFR Part 800.3 you are
reminded of your responsibility to consult with the appropriate Native Atncrican tribe/groups to identify
any concerns they may have pertaining to this undertaking and potential nnpacts to properties of traditional
and/or ceremonial value. Thank you.
Sincerely,
^,.f..
~i.'{~ f s
%~ `
,~ izubc h Toney n obert ,. Brooks
Staff Archaeologist State Archaeologist
is
Cc: SHPO
~U ~'' . ~ .
~G~ .
1n~~
MAR ~' 2
111 E. Chesapeake, Room_102, Norman, Oklahoma 73019;5111 PHONE: (405) 325;7211 FAX: (405) 325-7604
~ I ~~ Oklahoma Historical Society Founded May 27, 1893
~ ® ' State Historic Preservation Office
Oklahoma History Center 2401 North Laird Ave. Oklahoma City, OK 73105-7914
o i (405) 521-6249 Fax (405) 522-0816 www.okhistory.org/shpo/shpom.htm
March 28, 2008
.~~/
Ms. Suelen Smith
State/Federal Program Assistant
TNCOG
201 West 5th Street, Suite 600
Tulsa, OK 74103-4236
RE: File #1200-OS; Owasso Proposed Parking Lot Improvements in
Rayola Park
Dear Ms. Smith:
We have received and reviewed the documentation concerning the
referenced project in Tulsa County. Additionally, we have examined
the information contained in the Oklahoma Landmarks Inventory (OLI)
files and other materials on historic resources available in our
office. We find that there are no historic properties affected by
the referenced project.
Thank you for the opportunity to comment on this project. We look
forward to working with you in the future.
If you have any questions, please contact Charles Wallis, RPA,
Historical Archaeologist, at 405/521-6381.
Should further correspondence pertaining to this project be neces-
sary, the above underlined file number must be referenced. Thank you.
Sincerely,
~,
Melvena Heisch
Deputy State Historic
Preservation Officer
MH:bh
Attachment 7
STATUTORY CHECKLIST
24 CFR §58.5 STATUTES, EXECUTIVE ORDERS & REGULATIONS
Project Name: City of Owasso, CDBG 07, Parking Lot Improvements in Rayola Park
Project Description (Include purpose, need, and all actions which are either geographically or
functionally related):
The FY 2007 project has been revised to include a second project activity in Rayola Park which
is located west of US 169 between 76`h St. N. and 86"' St. N. The new project activity includes the repair and
repaving of an existing parking area serving the park.
Location: City of Owasso -Section 29, Township 21 North, Range 14 East, Tulsa County
This project is determined to be categorically excluded (subject to 58.5) per 24 CFT 58.35 (a) as follows:
Compliance Factors: Consultation, Consistency Condition, Comp/Nance Documentation
statutes, F~ceCUtive Orders, and N/A Review, Permits Determination Mitigation
Regulations listed at 24 CFR §58.5 Required Appendix III
No negative impact letter sent to
Historic Preservation SHPO and Ok Archeological;
[36 CFR Part 800] X responses received 3/12/08 and
3/29/08.
The project is not located in within
Floodplain Management X any regulatory floodplain. NO
[24 CFR 55 Executive Order 11988] negative impact sent to the Clty Of
Owasso res onse received 3 7 08.
No negative impact letters sent to
Wetland Protection X Corps and Cons. Comm., responses
[Executive Order 119990] received 3/11/08 & 4/1/08.
Coastal Zone Management Project location is an inland area not
Coastal Zone Management Act X in a coastal zone, as defined by
[sections 307 (c), (d)] federal regulations.
This project is not located within a
Sole Source Aquifers Safe Drinking U.S. EPA-designed SOIe 50UI'Ce
Water Act (42 USC 201, 3oo(f) & 21 X aquifer watershed area per EPA
USC 349) [40 CFR 149]
Ground Water Office.
Fish and Wildlife Endangered X No impact: Form letter in file.
Species Act [50 CFR 402]
Wild and Scenic Rivers Project is not located near any wild
Wild and Scenic Rivers Act X
and scenic river
Sections 7 b and c .
Clean Air Air quality will not be negatively
Clean Air Act X impacted; letter sent to DEQ,
[Sections 176 (c), (d), and 40 CFR 6,
response received 3/31/08.
51 93
The proposed project will not result
Farmland Protection
F
l
d P
t
li
A
ti
P
t
X in any adverse impact on prime
arm
an
ro
ec
on
cy
o
c
[7 CFR 658] farmland, letter sent to NRCS,
response received 3/10/08.
The proposed site is suitable for its
proposed use and will not be
Environmental Justice X impacted by adverse environmental
[Executive Order 12898] conditions; letter sent to DEQ,
res onse received 3 31/08.
Project will not have negative impact
Water Quality X on water quality. Letters sent to
DEQ and Sop, responses received
3 11 08 & 3 31 08.
The project will comply with all legal
State/Local Statutes X ordinances and review requirements
of the Ci of Owasso.
HUD ENVIRONMENTAL STANDARDS
Noise Abatement and Control [24 X No negative impact; fetter sent to
CFR 516] DEQ, response received 3/31/08.
Explosive and Flammable Operations X NO negative Impact; letter Sent tb
[24 CFR 51C] DEQ, response received 3/31/08.
The subject and adjacent properties
are free of hazardous material,
contamination, toxic chemicals,
Toxic Chemicals and Radioactive
M
t
i
l X gasses and radioactive substances
a
er
a
s
[24 CFR 58/5 (i)] which could affect the health or
safety of occupants or conflict with
the intended use of the subject
ro e
Airport Clear Zones and Accident
X No airports in the immediate vicinity
Potential Zones [24 CFR 51D] of the project
Solid Waste Disposal X This project will not have an impact
on solid waste.
PREPARER SIGNATURE:
PREPARER NAME: Suelen Smith/INCOG
RESPONSIBLE ENTITYAGENCY
OFFICIAL SIGNATURE:
DATE:
DATE:
NAME, TITLE: Stephen Cataudella, Mayor
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIM DOYLE, PUBLIC WORKS
GENERAL SERVICES SUPERINTENDENT
SUBJECT: PURCHASE OF A STREET REPAIR VIBRATORY ROLLER
DATE: May 1, 2008
BACKGROUND:
The FY 07-08 Streets Division budget includes funds in the amount of $35,000 for the
procurement of a new street repair vibratory roller. This roller is to be utilized for asphalt repairs
and small overlay projects in conjunction with a used asphalt paver purchased in February 2008.
Staff currently uses an eleven year old, 1'/4 ton static roller that is not consistent with providing
the proper compaction densities. The addition of the 2 % ton vibratory roller will compliment the
staff's current asphalt equipment fleet and increase staff opportunities to perform small overlay
projects.
SOLICITATION OF BIDS:
Proposal packets were mailed to five (5) prospective vendors. On April 24, 2008, nine (9) bids
were received and opened. Following an evaluation of all bids received, staff determined the
proposal submitted by White Star Machinery (Tulsa, Ok) met all required specifications and is
the low bidder at $30,949. (See attachment "A" for bid summary).
FUNDING:
The FY 07-08 Streets Division Budget includes $35,000 in Capital Outlay for the purchase of a
new street repair vibratory roller.
RECOMMENDATION:
Staff recommends Council award the bid for the purchase of a 2008 Multi-Quip AR26 Street
Repair Vibratory Roller to White Star Machinery of Tulsa, Oklahoma in the amount of $30,949.
ATTACHMENTS:
A. Bid summary
BID DOCUMENTATION
Number of Bids:
Bids Opened By
Witness:
9
Marcia Boutwell
Tim Doyle
CITY OF OWASSO, OKLAHOMA
VIBRATORY ROLLER
Bid Opening: April 24, 2008
BIDDER
BID
MAKE &
BASE
ROPS
SAFETY
FUEL
GAUGE
VANDAL
WORK
TOTAL
AFFIDAVIT
MODEL
BID
BEACON
GAUGE
PACKAGE
COVERS
LIGHTS
Kirby Smith
X
Ingersoll Rand
$321898.00
$510.00
$230.00
$159.00
$33,797.00
Tulsa, OK
DD -24
Kirby Smith
X
Lee Boy 400
$32,050.00
$595.00
$210.00
Not Bid
$460.00
$260.00
$33,575.00
Tulsa, OK
Maxwell Supply
X
Multi -Quip
$351000.00
Included
Not Bid
Not Bid
Included
Included
Included
$35,000.00
Tulsa, OK
AR26
OCT Equipment
X
Hamm
$31,159.00
Included
$214.90
Not Bid
$186.00
$31,559.90
Tulsa, OK
HD 10 VV
OCT Equipment
X
Hamm
$32,267.00
Included
$214.90
Not Bid
$186.00
$32,667.90
Tulsa, OK
HD 12 VV
Warren Cat
X
Cat CB224E
$34,417.00
Included
Included
Not Bid
Included
Included
N/Q
$34,417.00
Tulsa, OK
Warren Cat
X
Cat CB24
$39,569.00
N/Q
Included
Not Bid
Included
Included
Included
$39.569.00
Tulsa, OK
White Star Mach
X
Multi -Quip
$30,449.00
Included
$450.00
Not Bid
Included
Included
Included
$30,949.00
Tulsa, OK
AR26
White Star Mach
X
Multi -Quip
$34,948.00
Included
$450.00
Not Bid
Included
Included
Included
$35,398.00
Tulsa, OK
AR26K
Certification:
I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct.
Signature: /s /Marcia Boutwell
Date: April 24, 2008