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Home My WebLink About1997.02.04_City Council AgendaL i PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL i TYPE OF MEETING: Regular DATE: February 4, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center y 1 1 s Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 31, 1997. I Ah Marcia Boutwell, City lerk AGENDA 1. Call to Order 2. Invocation J'err, Eperson Pastor .� G►urA of God o; rofl ti e c� 3. Flag Salute 4. Roll Call Pr oa lavn a► +i o h 5. Request Approval of the Minutes of January 21, 1997 Regular Meeting. Attachment #5 Owasso City Council or February 4, 1997 Page 2 6. Request Approval of Claims. a PP Attachment #6 7. Report Relating to the Status of the YMCA Rennovation Project, Such Project Pursuant to ' Requirements Contained in a Contract for Services Between the City of Owasso and The YMCA of Greater Tulsa. Mr John Swift Attachment #7 Mr Swift and other representatives will report to the City Council the status of the project to construct improvements to the City -owned Recreation Center, now leased to the YMCA. 8. Consideration and Appropriate Action Relating to a Request for Council Approval of the ' Purchase of a 1997 Ford F150 for Use by the Fire Department as a Station Vehicle. Mr Stuckey Attachment #8 , The staff will recommend Council approval of an expenditure in the amount of $15,278 to Fred Jones Ford, Oklahoma City, Oklahoma for the purchase of one 1997 Ford F150, and authorization for payment. Such purchase price established by state bid #BP12941 through the Oklahoma Department of Central Services. 1 ' Owasso City Council February 4, 1997 Page 3 9. Consideration and Appropriate Action Relating to Ordinance #536, an Ordinance Providing for the Annexation of Approximately 8.90 Acres Located South of the Southeast Corner of East 96th Street North and 129th East Avenue (Owasso First Assembly of God). Mr Rooney Attachment #9 The staff will recommend Council approval of Ordinance #536. �L 10. Consideration and Appropriate Action Relating to Ordinance #537, an Ordinance Providing for the Closing of Dedicated Right -of -Way Located North and West of the Northwest Corner of East 116th Street North and Garnett Road. Mr Rooney Attachment #10 The staff will recommend Council approval of Ordinance #537. 4 1� 'r ►0 11. Consideration and Appropriate Action Relating , a Resolution Proposing an Amendment to the Charter of the City of Owasso; and Authorizing the Placement of Such Proposal on the General Election Ballot for April 1, 1997; and Notifying the Tulsa County Election Board of the Calling of Such Election; and Establishing the Ballot Title of the Proposal. Mr Ray Attachment #11 The City Manager has been requested to prepare a Charter Amendment relating to Council compensation for submission to the City Council. Resolution #97 -05, if adopted by the Council, would place an item on the April 1 General Election Ballot for consideration by ' the voters. The proposed amendment of Article 2, Section 2 -3 of the city charter establishes compensation rate for Councilors at one hundred dollars per meeting attended. a Owasso City Council February 4, 1997 Page 4 12. Report from City Manager 13. Report from City Attorney 14. Reports from City Councilors 15. Unfinished Business 16. New Business IT Adjournment P, OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 21, 1997 The Owasso City Council met in regular session on Tuesday, January 21, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 17, 1997. ITEM 1: CALL TO ORDER Mayor Ewing called the meeting to order at 7:05 p.m. ITEM 2: INVOCATION The invocation was given by Vice Mayor Ramey. ITEM . FLAG SALUTE Mayor Ewing led in the flag salute. ITEM 4: ROLL CALL PRESENT ABSENT tDanny Ewing, Mayor Joe Ramey, Vice Mayor Mary Lou Barnhouse, Councilor (out at 7:40) ' Michael Helm, Councilor (in at 7:30) Tracy Standridge, Councilor ' STAFF Rodney J Ray, City Manager ' Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JANUARY 7 1997 REGULAR MEETING AND JANUARY 2 1997 AND JANUARY 14 1997 SPECIAL MEETINGS. ' Ms Barnhouse moved, seconded by Mr Standridge, to approve the minutes as submitted, by reference made a part hereto. AYE: Barnhouse, Standridge, Helm, Ewing NAY: None Motion carried 4 -0. I Owasso City Council MM-6 - REQUEST APPROVAL OF THE CLAIMS January 21, 1997 Mr Standridge moved, seconded by Ms Barnhouse, that the following claims be approved as , submitted: (1) General Fund $27,680.63; (2) Workers Comp Self -Ins $2,553.69; (3) Ambulance Service Fund $1,378.15; (4) E -911 $1,846.96; (5) City Garage $2,423.97; (6) Capital Improvements $3,466.17; (6) Capital Projects Grant $20.94; (7) Payroll $117,790.38; (8) City Garage Payroll $2,315.59. AYE: Standridge, Barnhouse, Ramey, Ewing NAY: None Motion carried 4 -0. ITEM 7: PRESENTATION BY OWASSO GIRL SCOUT TROOP 161. Misty Gilmartin, Elisa Norman, Kim Hansen, and Randi Wilson gave a brief history of Girl Scouts and presented an overview of scouting activities. This was done as a part of their badge requirements. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF THE DONATION OF A TV /VCR AN OVERHEAD PROJECTOR AND A CAMCORDER. Chief Alexander said that the Owasso Public School System has received funds from a DARE grant, and they have requested authorization to donate audio - visual equipment to the Owasso Police Department. The donation consists of a new Emerson 19" color TV /VCR combination valued at $330, one Apollo Cobra overhead projector valued at $380, and one Magnavox VHS Camcorder valued at $290. The total value of the donation is $1000. The equipment will be used primarily in the DARE program, but may be used by the Police Department in public relations programs and internal training when not being used in the DARE curriculum. Mr Ramey moved, seconded by Mr Standridge, to accept the donation of equipment by the , Owasso Public School System. AYE: Ramey, Standridge, Barnhouse, Ewing ' NAY: None Motion carried 4 -0. 1 1 1 1 1 1 ■ Owasso City Council January 21, 1997 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST AUTHORIZING THE ESTABLISHMENT OF A "HOME PAGE" FOR OWASSO CITY GOVERNMENT ON THE "INTERNET "• AND A REQUEST FOR COUNCIL APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF OWASSO AND A HOME PAGE PROVIDING FOR THE DEVELOPMENT OF THE INTERNET WEB SITE• AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT. Over the past several months talks have been ongoing relating to the creation of a city internet site. Mr Lee Thompson, Internet Creative Services; Mr Jim Rardin, A Home Page; and Mr Dwight Lewton, Business Product Services have been working with Mr Knebel and Ms Henderson to set up an internet web site to allow public access to current City information, such as City Council Agendas, Who to Call, etc. Mr Rardin and Mr Thompson have proposed a public /private partnership with the City and have offered to develop an internet web site for City government purposes at no cost to the City. Initial cost should not exceed approximately $350, and the ongoing cost will be approximately $20 per month for the telephone access to the internet provider. Mr Ramey moved, seconded by Mr Standridge, to approve the establishment of an internet site, and approve an agreement between the City of Owasso and A Home Page, and authorize the Mayor to execute the agreement. AYE: Ramey, Standridge, Barnhouse, Ewing NAY: None Motion carried 4 -0. Councilor Helm in. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE UEST FOR COUNCIL APPROVAL OF ANNEXATION OF AN 8.90 ACRE TRACT OF LAND LOCATED SOUTH OF THE SOUTHEAST CORNER OF EAST 96TH STREET NORTH AND 129TH EAST AVENUE ( OWASSO FIRST ASSEMBLY OF GOD PETITIONER). Owasso Assembly of God Inc has submitted a petition to the City of Owasso for annexation of property located south of the southeast corner of East 96th Street North and North 129th East Avenue. The Owasso Assembly of God Church is located on the site. The request has been reviewed by the Technical Advisory Committee, with no opposition being voiced. The Owasso Annexation Committee reviewed the annexation request at their January 9, 1997 special meeting and unanimously approved the request. Mr Ramey moved, seconded by Ms Barnhouse, to approve the requested annexation of the tract containing the Owasso Assembly of God Church. 3 Owasso City Council January 21, 1997 AYE: Ramey, Barnhouse, Helm, Standridge, Ewing NAY: None Motion carried 5 -0. Councilor Barnhouse out. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RUEST TO CLOSE A DEDICATED RIGHT-OF-WAY LOCATED NORTH AND WEST OF THE NORTHWEST CORNER OF EAST 116TH STREET NORTH AND GARNETT ROAD. A & W Development has requested the closing of a public right -of -way located north and west of the northwest corner of East 116th Street North and Garnett Road, within the proposed Country Estates R property. The right -of -way does not physically exist and is currently on paper only. The Technical Advisory Committee and the Planning Commission both have recommended approval of the request, and the staff has no objections to the closing of the right - of -way. Mr Ramey moved, seconded by Mr Standridge, to approve closing the public right -of- way as requested. AYE: Ramey, Standridge, Helm, Ewing NAY: None Motion carried 4 -0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF A SANITARY SEWER EASEMENT. The ONG workstation site project has required the obtaining of sanitary sewer line easements for construction of infrastructure. An agreement has been successfully negotiated with Hayward and Betty Smith for a 20 -foot permanent easement and an additional 20 -foot temporary construction easement. City acceptance of this easement will allow construction to begin on the roadway and utility portion of the project. Mr Standridge moved, seconded by Mr Ramey, to approve and accept the sanitary sewer easement from Hayward and Betty Smith, and authorize the Mayor to execute the document on behalf of the City of Owasso. AYE: Standridge, Ramey, Helm, Ewing NAY: None Motion carried 4 -0. 4 Owasso City Council January 21, 1997 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION 7 -04 A RESOLUTION APPROVING THE INCURRING OF INDEBTEDNESS BY THE TULSA COUNTY CRIMINAL JUSTICE AUTHORITY IN AN AMOUNT NOT TO EXCEED $70,000,000. The Tulsa County Criminal Justice Authority has requested that the governing body of each member of the Trust adopt a resolution approving the incurring of debt. Before the Trust can issue bonds, eight of the eleven beneficiaries must vote to approve the incurring of debt by the Authority. In order to approve the indebtedness, a beneficiary's governing body must record a 2/3 vote of all members for a resolution stating their approval of such debt. Resolution #97 -04 gives approval of the City of Owasso of the incurring of indebtedness by the Tulsa County Criminal Justice Authority in an amount not to exceed $70,000.00. Mr Standridge moved, seconded by Mayor Ewing to adopt Resolution #97 -04, approving the incurring of debt by the Tulsa County Criminal Justice Authority in an amount not to exceed $70,000,000.00. ' AYE: Standridge, Ewing, Helm, Ramey NAY: None Motion carried 4 -0. ITEM 14: REPORT FROM CITY MANAGER No report. ' ITEM 15: REPORT FROM CITY ATTORNEY No report. ITEM 16: REPORT FROM CITY COUNCILORS ' No report. ITEM 17: UNFINISHED BUSINESS ' None. ' ITEM 18: NEW BUSINESS None. rl 5 Owasso City Council ITEM 19: ADJOURNMENT Mr Ramey moved, seconded by Mayor Ewing, to adjourn. AYE: Ramey, Ewing, Standridge, Helm NAY: None Motion carried 4 -0, and the meeting was adjourned at 7:58 p.m. Marcia Boutwell, City Clerk Danny Ewing, Mayor January 21, 1997 f� l C f 9 ,`o.�n cl-li v. OF CI °EASSO r. .a G:EI�Er.: L FG'liL ArP CLAIMS RE =uO'T APAPVF F AGE. 1 �f, # VENDOR r' +r'--'- 9IPTI0. r �.. --- ; - - - - -- ------------------- - - - - -- ------- - - - - -- ----- - - - - -- ------- - - - - -- 471615 TREASURER PETTY CAS PERMIT RE',i 971615 TREASURER PETTY CASH PERMIT REFUND DEPARTMENT TOTAL =___? MANAGERIAL 970003 AT &T WIRELESS SERVICES PHONE USE —RAY 971354 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 971463 OI'dASSO CHAMBER OF CObIMERC ANNUAL BA. DUET TICKETS 971548 TREASURER PETTY CASH iELLtiESS PROGRAM 971551 THE OKLAHOMA ACADEMY 1997 MEMBERSHIP 971569 FORENSIC PHOTOGRAPH AERIAL PHOTO PROJECT 971615 TREASURER PETTY CASH CITY MGR E:PEIISES 97115 TREASURER PETTY CASH REIMB PETTY C=ASH 971536 R£AS'OP.S FILM/DEV -P TL dG 97;.53° ;*ICI TELECOMMUNICATIONS 12%96 USE COMMUNITY DEVELOPMENT ------------------------ - - - - -- ' 9.70449 DEPARTMENT TOTAL 3RD CSI MEMBERSHIP DUES FINANCE AT &T WIRELESS SERVICES PHONE USE—ROONEY 970553 --------------- - - -- PHONE USE— ROONEY 070138 CPS BUSINESS, INC. LICENSE FEES 971354 OFFICE DEPOT CAE?D FLAB OFFICE SUPPLIES ' 971452 MICRO WAREHOUSE COMPUTER MODEM 971502 SHERRY BISHOP REIMS INVEST SEMINAR. 971503 GOV. FINANCE OFFICERS ASS INVESTMENT SEMTMAR 971549 SANDY FREELAND COUNSELING SERVICE 971577 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 971601 GOVERNING SUBSCRIPTION ' DEPARTMENT TOTAL COMMUNITY DEVELOPMENT ------------------------ - - - - -- ' 9.70449 INCOG 3RD CSI MEMBERSHIP DUES 970563 AT &T WIRELESS SERVICES PHONE USE—ROONEY 970553 AT &T 1';IP,£LESS SERVICES, PHONE USE— ROONEY 971.354 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 971571 SkILLPATH SEMINARS. SEMINAR— HENSLE`i 10.50 -------- - - - -, 19.50 35.42) 4.99 600.00 114.00 f- 1 _l 1. 0 �! 500.00 174.•5 4.58 19.78 9.26 1 592.28 217.00 11.57 175.95 707.95 550.00 185.23 4.00 ------- -- -_00 1,907.70 2,101.75 30.65 10.00 21.90 9'3.00 Co 17 CI Ti' OF 0- WASSry GENERAL FUND A/P CLAIMS REPORT APAP'£. PAGE: Cz PC _7 VEINDOR L` 1 1l' ✓13 AMOUNT ----- ----------- - - - - -- ------- - - - - -- 97i61` TREASTTPER PETTY CASH 97. 161` TREAS:LT4EP PETTY S CASH 97161 ,� L,, 16 10 ,:.A •�F.S 971638 MCI TELE COMMifNICATiOT�S REIMT= PETTi' CASH REIMB PETTY CASH FILMiDEt'ELGPiPIG T. 1' /96 ,:SE (, 1s . V6 `i 14 18-915 7.94 971354 DEPARTMENT TOTAL CHARLES RAMSEY l RETAINER 2,308.055 MUNICIPAL MUNICIPAL COURT ------------------------ - - - - -- 970113 MICHAEL D. HILSABECK RETAINER 971354 970113 CHARLES RAMSEY l RETAINER o'�= �`�.00 9%148 OFFICE DEPOT CARD PLAN = FIRE PROOF FILE CAEINET 825.00 319.99 97148 OFFICE DEPOT CARD PLATT OFFICE SUPPLIES 83.95 4''1544 US POSTMASTER r POSTAGE 9.�0 28 971633 BR'£TT BURTON BAILIFF DUTIES 1/97 195.00 971638 MCI TELECOMMUNICATIONS 1)196 USE 971575 ETHICS COMMISSION EL£C:TIOIT MATERIALS , �U.UG •V4 FEDEX DEPARTMENT TOTAL ------- - - - - -- INCOG ' 24.00 3�9.5U �,� ' 7n.91 ENGINEERING ------------------------ - - - - -- 970;5` ASPHALT INSTITUTE SEMINAR 971354 9;13_`:4 OFFICE DEPOT CARD PLAT; " OFFICE SUPIES 350.0 '='1496 KIM °ALL ACE HARDWARE REPAIR/MA INT SUPPLIES �O.G6 971539 PHILLIPS POLICE EQUIP TAPE -FIELD MEASUREMENT 83.95 THREE LAKES MINT STORAGE DEPARTMENT TOTAL ------- - - - - -- 496.8 GENERAL GOVERNMENT ------------------------ - - - - -- 9 71138 NATIONAL AMERICAN LIABILITY TNS 10,�9i96 9,974.00 971354 OFFICE DEPOT CARD PLATT OFFICE SUPPLIES 581.70 9:'146? TULSA COUNTY ELECTION BOA PRE- ELECTT'N EXPENSES 632.80 971550 �( SUPPLY LOCKE SU PLY GENERATOR REPAIR 65.91 971552 THREE LAKES MINT STORAGE EOUIPMENT STORAGE 150.00 97155, IKON OFFICE SOLUTIONS Fd�F COPIER MAINTENANCE 318.91 9'15'3 MUNICIPAL ELECTRIC SYSTEM RANDOM DRUG;ALC TESTING 1.5 OU 971575 ETHICS COMMISSION EL£C:TIOIT MATERIALS , �U.UG 971585 FEDEX POSTAGE 9.21600 INCOG 3RD GTR LEGIS ASSESSMENT 24.00 3�9.5U 971601 GOVERNING SUBSCRIPTION 971615 TREASURER PETTY CASH REIMB PETTY CASH 971615 TREASURER PETTY CASH LICENSE LICENSE TAG FEES S.00 1'�0t 43.50 OF SS0 '= ENERAL FUNITO ,_' :L' ..'P ;-iiA:i':1'� F'EP0 i APAPVR F'AGE - - - - - - - - - - - - - - - -------------- u 17 IT I- �` DE'- M' I PT I O'�I At'iO _?i ' i c,.�.... mREE.AS RER PETTY CASH � 1 V a'.i t .E a. �'v 1 1 q 7 1 OYLAHOMA NATURAL CHAS MCI TELECOMMUNICATIONS ` DEPARTMENT TOTAL =__ =J �L t C;{'FFOPI �ER`r'ICE'S ------------------- ------ --" -- RC IMB Pi E'TY CASH 1Li -i1 USE 1 2. 7'S USE 917062'0 AT4.T ,�;IPELESSS SERVICES PHONE USE- MCELRATH 971354 OFFICE DEPOT CARL' PLAIT OFFICE SUPPLIES 971516 TAYLOE PAPER CO JANITORIAL StIFPLIES 971533 KIMBALL ACE HARDWARE MAINT"REPAIR SUPPLIES -' 1599 `TALE UNIFORM RENTAL iTIIIF OPM t LEAPT /PETIT U?]'14 TREASURER PETTY C:AS;H REIMB DOC MEALS MILL CREEK LUMBER SUF'PL REPAIR /MAJNT SUPPLIES DEPARTMENT TOTAL =__ CEMETERY ------------------------ - - - - -- 470 . L` 10.00 8'0.46 1'2" .39 118.41 13.40 `581.05 x:8.48 4: 9:'1496 KIMBALL ACE HARDWARE REPAIRiMATNT SUPPLIES DEPAPTMENT TOTAL Pf_,ICL �ERij 1 EJ q"0010 THREE LAKES LAUNDRY UNIFORM CLEANING 46.88 970011 L.E.T.PI. SUBSCRIPTION 9''1:'40 CROW BURLINGAME VEHICLE SUPPLIES 31.0 971241 STANDARD AUTO SUPPLY Y'Ei'iiC LE r -�CiPi LIES `x'0.48 071. 3--)54 OFUTCE DEPOT CARD PLAT OFLICE SUPPLIES 1227.78 ''?1354 OFFICE DEPOT CARD PLAIN OFFICE SUP'P'LIES 1 "•' %� 471 AOA TUXALL UNIFORM '' E+3UIP UNIFORMS -I.EW OFFICERS 1,056.11 971480 TUXALL UNIFORM & EQUIP OFFICER ECUIPMEI'IT 25 r,5 � `'.� 9 "14O 0 TUV ALL 1 j IF GRM & EQUIP VE LE SUPFL IES HI 49.957 9 "15oU RICE. PARSLE I REPLACE UIZ.I E —1 -I JJ. J:I 9771`31 MARIA ALEXANDER TUITION REIMBURSEMENT 447.00 9"15F;1 WARREN �=LIIiIC EXAM MEDICAL EXAM 1 r�l t . o 0' «?' n r EQUIP PHILLIPS POLICE G,I, :art L`i OS UiIIFORM ELF', IE �� .'u0 9715E6 AMERICAN HI TECH TRAINING MATERIALS nn 3 0 V. 0 9715877 PATROL TECHNOLOGY UI�IFORMSfEQUIPMENT 145.E0 gnl6i -C' POLCE PE;'TY CASH I VET CARE -PACK ��.00 + ?1' c`�C POL L PETTY CASH I_ REIMS TELEF'il ;.05 —TTY OF OWASC,O GENERAL FUND, - t t. r• 22:00 A/P CLAIMS REPORT AP APVIR PACE: VENDOR DE,CLRIPTIOX AMOUNT ----------------- - - - - -- ------- - - - - -- "" ". I V POr I "r PETTY CASH TAG FEE 1L- L vL 97'a 6 10 POLICE PETTY CASH POSTAGE 971634 iNTEGRIS HEALTH 97163.6 REASORS PRE—EMF EXAM FILM /DEVELOPING X716' ?7 GuLAHOMA NATURAL GAS 12/96 USE MCI TELECOM,1UNI CATIONS, 12/96 USE 1 7 r DEPARTMENT TOTAL = = ==J POLICE COMMUNIC=ATIONS ------------------------ - - - - -- 970014 DEPT OF PUBLIC: SAFETY 0LyTS REP1T DEPARTMENT TOTAL = = = =; ANIMAL CONTROL ------------------------ - - - - -- 971580 DOZIER PRIPiTING PRINTED FORMS 971636 REASORS FILM /DEVELOPING 971638 MCI TELECOMMUNICATIONS 12/96 USE DEPARTMENT TOTAL FIRE SERVICES ------------------------ - - - - -- 971355 HdAL —MART 971446 BRUCE KELLEY 971474 B & E SUPPLY 9715/1 FIREHOUSE MAGAZINE 971577 SUBURBAN OFFICE SUPPLY 971635 REASORS 971637 OYLAHOMA NATURAL GAS 971638 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL = = = =i CIVIL DEFE NSE ------------------------ - - - - -- CLEANING SUPPLIES TUITION REIMBURSEMENT CLEANING SUPPLIES• SUBSCRIPTION OFFICE SUPPLIES FILM/DEVELOPING 12/96 USE 12/96 USE ll.U•_ 3.49 174. =r, ,?50.00 350.00 X95: v L.44 VLv'V 10' =.51 L 5. 5o 58.00 84.62 4.49 8_ .69 i .85 1 4S''-' 97'!002 ATZT WIRELESS SERVICES PHONE USE — STAMPER 10.00.1 971375 GOD'DARD ENTERPRISES SIREN MAINTENAXCE 1,875.00 971608 MCI TELECOMMUNICATIONS 12/96 USE 3D 1.vv .0 FUN12' J ? CLA'.141S REFCRT A F A F a E CCRP7T A m;-'! 1 V T r n F'� # V1 DE� 1 ---------- ----------E11DOR --------------- -----------1--11JN ----------- -------------- ------------- DEPARTMENT TOTAL 1 `'PRE E TS ------------------------------ 9�01-'o p 0- S-,Tr_,C'ET LIGHTING 19 7 .' 3 5 'It OFFICE DEPOT CARD PLAN Sl TV� Or F ICE UFp I L c� 7 0,71482 CROW BURLINGAME RE PA, T R PARTS 'SUFFT !ES I, I '.. I � I " � C' 0 9 "? 14 87 O.TGNALTEX INC AVVTC iNT TRIM, CONTROL MA 15 w 971496 KIMBALL ACE HARDWARE REPATR/MA T NT SUP'!jv-: ?71534 HUGHES LUMBER CO T 11 T "REPAIR SUPPLIES MA� 1/,E � - 56.49 971535 MAXWELL SUPPLY OF TULSA IF REPAIR SUPPLIES 0 Q715351 MAXWELL SUPPLY OF TULSA WORK GLOVES 97 15 0- 6 EOUTPMENT ONE RENTAL I,.- SA AUGER RENTAL 42 • 2' 4 97150L EQUIPMENT ONE RENTAL t, SA WINTER COVERALL'S 7 EQUIPMENT ONE RENTAL SA T SU,-,F-,l T REPAIR 1 REPA 111536 971543 W W GRAINGER INC SMALL TOOLS 971543 W Wl GRAINGER INC MAINT SUPPLIES 971609 AM-RAIL CONSTRUCT 101-1 T C RAIIRD�D TTES i�? L 2, 0 0 0 52 6 10 971 A' GAS 637 OKLAHOMA MATUR L UCP DEPARTMENT TOTAL = = = =J 4,453.69 COMMUNITY CENTER ------------------------------ 0"( 06210 AT&T 1,1 T RELESS SERV ICES / P H C 11 E USE-SR VAII 11.0 971317 COSTUME CLOSET S A HT A S U I T IS5 U P PL I CUPPLIES 45.93 P71054 OFFICE DEPOT CARD PLAN OFFICE 971467 SECURITY BY ROSE, INC. CHANGE OFFICE LOOKS 9715'.20 KIMBALL ACE HARDWARE MAINT/REP ITR SUPOTTVS 971625 ASSOCIATED PARTS & SUPPLY REPAIR PARTS 2 2 971637 OKLAHOMA NATURAL GAS 1-2/. 96 USE 11 071639 MCI TELECOMMUNICATIONS 12/96 USE -------- -----11063.1014 DEPARTMENT TOTAL PARK MAINTENANCE ------------------------------ 9710`.q 14AL-MART U,%T T FORM PANTS 21.96 1-1 9712 55 WAL-MART UNIFORM PANTS 65.8. ?71529 BOLT EOUIPMEI-IT REPAIR PARTS 33 —0.40 9715773 HUGHES LUMBER CO REPAIR SUPPLIES 118.99 HOSE & SUPPLY REPAIR PAR, ` REPA� � I- 0.03 971588 MASTHEAD TTY OL•' J!jF }f_i u GErIERAL FT' i ! Ci'P �:.h1 i- `� APAPVR FADE: FO # VENI ;� �R - - - -.: -- --- ------------------ - --- --- -- ---- ------ - -- --- --i�- -- - --- U 1-1 9715E9 AT&T WIRELESS SERVICES PHONE U-= r- 14Atiq }x, PHONE ��:. , :.,, :i -, "71JilJ UNIFORM 7' YALE UNIFORM REI T'AL Ta �`(� tJ11i.FO~11 rLuaialr rk T �: �1 E 1 9 y' 971612 EQUIPMENT ONE RENTAL do SA St" W BLADES r4.4 971611 TREASURER PETTY CASH RE IM i PETTY LA S 97161_5 TREASURER PETTY CASH : REII4E' PETTY CASH � t'�. 971819 CROW BURLINGAME REPAIR• F: FE'S :. � n� �� 9716. , L! T RAL RAJ OKLAHOMA ,IA 1 U G: 1 v�' =E "/96 91.8Ell LEFARTMEPT TOTAL --- - - - -_— J . X2,.68 ECONOMIC DEVELOPMENT ------------------------ - - - - -- 970820 AT &T WIRELESS SERVICE, PHONE USE- HENDERSON 17.210 ------- -17.'G DEPARTMENT TOTAL FUND TOTAL - - - -`- ---- - ''Cl Ail AF'AF % C: r:j 7J A:P ; � .. CEL'li�''T ---- - - -- -- -------- -- )--- -- ---- - - - - -- -- -- -- r-- -- --------- - - - - -- --- -a'a,-- -- - - -- pc) # S4r EiU;vi. LPL l+..Ia 1 as • a l 1 GENERAL G i I L T 970446 STANLEY SttITH _ H�:LE'. /7r' 76 40.00 n•7t9 Wit DR CENTRAL CRTHr"0Cr!I` iOa v ' ._.. ` n 970,9- 0, 970,940- A? 7�. �O T `••r FR r HOS I a AL L...a3•..1 �' r I• YOU1'1T �:' /96 21 ?. 41 .�a EMERGENCY CAF, u L 7O 11T 9/25 ,` ; 2 74 . 7" ' 0 97004-3 RADIOLOGY C^,SLLTAI Tc OF K *, YOUNT '- 75i96 4 1 ! 22,9 = 4 5ti . U 0 9.7"' KOVACAARE O&P INC + Y t' al I ! , 9709921 EMCA K YOU NT T 9125/96 705.92 _ 97 12-'21 '7 r� �{ O ASSOi DRUG G i+ 7/7/96 HALEY 271 .28 ^, �_n CE "IT: AL '_TATE'S ORTHOPEDIC Y YOUNT 0'/25:'96 9'x.72 16. 3.t 972276 ST FRANCIS HOSPITAL F. 'ARSLEY 22!25;96 222.34 972'?77 RADIOLOGY CONSULTANTS OF P PARSLEY 12rf15 6 54.75 0723`='2 EMERGENCY CARE, INC. R �J PARSLEY 11;'2: !J 1!5.55 aw I �- ,J7,._•S3 .( c` rr i0WASS0 DRUTG D JONES 6/'22/96 14.39 • q -o '? 138'3 r1(e ^�O DRUG OW SS F; n ^� eY 21'25!96 1 ARSLu 32.78 ' 9'U1S' 5 TULSA CENTER FOR PHYS THE K YOUNT 91'25/96 9!25 %96 104.53 96.25 971440 CENTRAL STATES ORTHOPEDIC H YOUNT 972455, HEALTHSOUTH HOLDINGS INC D JONES 6,227!96 442.00 97'14`6• A' IC-TS NEUROSURGERY SPE I L `'a D JONES �/��r96 51.66 -- ----- - -- --- 3,123.47 DEPAR°a'MENT TOTAL =___. 3,113.47 FUND TOTAL = _ _ _' 1 CITY OF OWASSO AMBULANCE SERVICE FUND 9:22:00 A/P CLAIMS PEFORT APAPVR PAGE: PC # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- AMBULANCE ------------------------------ 970169 HOLIDAY !Kll LODGING -CO NFERENCE 184.00 971626 MATRIX AMBULANCE SUPPLIES 69.74 DEPARTMENT TOTAL ------------- 253.74 FUND TOTAL ------------- 253.74 ClTY OF OHASS0 E — 911 9:22:00 �/P CL AIMS P POB� �BsPVB ��G�� 3 PO # ?E DDB ---------- ------------------------- -------------- D�SC8l��IO�________ ___�MC0�7____ POLICE COMMDNI CAT ION" -------------- --------------- 970128 SOUT8NSSTEBN BELL 7ELE SERVICE 1,347.30 ------------- T 7OT�� DEPARTMENT ===�) 47 3O , . ------------- 1,847.30 FUND TOTAL ====> ' � C:IT`i OF Oi;ASSC CITY GARAGE is ='j ;•;� ,.`. _ ' E1' -OOR DESCRIPTION AMOUNT ----- - - - - -- ------------------- - - - - -- ------ j- .-- `- - - - - -- - - - - -- --- �- i -,�?•� - - - -- TT GARAGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9'1113 : .,, SAFETY fLEEt CORP. y Sfi RVI C E PARTS CLEANER 99.50 9 1, : ;. WCKER SIVRICE TOWING SER`IICE '?152G JOE ESCO TIRE COMPANY TIRES .61 971 YIMBALL ACE HARDWARE L c � Try- MAINT %REPAIR SUFP,.i:,o c�r .,i , • GG 5101.00 YALE UNIFORM RENTAL U:IFOR1,1 CLE, AtlSE 1.99 `` TREASURER PETTY CASH J9?1615 REIr;B =ETT' CASH 9"1618 INTERSTATE BATTERY SYSTEM EATTERIES .'`G GC �' ?1615' CROW ET3RLIPdGAME REPAIR S?'PPLIES 35.04 9'1 -�19 CRCW BURLINGAME P TS REPAIR PA'R'TS 5 ```.49 971623 OWASSO TIRE EARN TIRES' "REPAIRS 45.31 9'164 OKLAHOMA CHEMICAL � EQUIP PARTS-POWER WASHER `87 7 VJf G 97163? OKLAHOMA NATURAL GAS 1"1'96 USE .5 9 71535 MCI TELECOMMUNICATIONS' 1'3.'96 USE 77, ;38.61 .18 DEPARTMENT TOTAL =___ - - - - - -- - - - -- 2,352.95 - FUNB TOTAL ------- - - - - -- CIT11 O ONASSO CAPITAL IMPBOVSMEI-7S m� 1/31/97 9:22:0 0 A/P CLAIMS REPORT APjeiFV8 PAGE: 15 PO # VENDOR DSSCBIP TlO1--1 AMOU�� ---------- ------------------------- ------------------------- ------------- VOT ICE SERVICES — RANGE ------------------------------ 9716O2 3BOM&SON & MOSS — DEPARTMENT TOTAL ~~ PARDS- ---- ------------------------- PROP INS—DOZIER 971421 AM—RAIL CONSTRUCTION I11C PARIEI8G L OT 12/3/96 m DEPARTMENT TOTAL ====} FUI8D TOTAL GBAlllD TOTAL ====> 124.00 _____________ 124.O0 18,134.55 __________ 18,134.55 ------------ 10 8,258.55 ------------- 287,371.27 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01 \18 \97 ......... Municipal Court 0.00 1,279.66 mg Support Services 105.00 3,421.95 Central Dispatch 162.90 3,995.09 ; ....: >:::: >:: >:<::::: >:::: »:: > >: .. <..;::. ;;:.:::::::::......::...:.::::. Fire 1 210.02 34 094.49 Community- Senior Center 0.00 2,709.43 Economic Development 0.00 1375.54 APPROVED: 02 \04 \97 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 01 \18 \97 OVERTIME TOTAL EXPENSES EXPENSES Garage $2,278.91 APPROVED: 02\04 \97 Mayor Council Member Council Member � I MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: YMCA STATUS REPORT ON RECREATION CENTER IMPROVEMENTS DATE: January 31, 1997 BACKGROUND: On July 2, 1996, the City of Owasso entered into an agreement with the YMCA of Greater Tulsa. That agreement allowed the YMCA the use of the City's recreation center building in return for an investment of $250,000 (minimum) in improvements to the facility and an enhancement of recreational services to the community. The agreement also stipulated that the $250,000 investment be made within twelve months of the date of the agreement. On January 29th, a building permit for rennovation of the recreation center was issued and ' construction began on January 30. The plans for that rennovation were approved by the City Council on October 15, 1996. ' Mr John Swift, Executive Director for the YMCA of Greater tulsa, has been requested to brief Councilors on the status of the project and present an update relating to YMCA plans for the facility. Mr Swift has agreed to that request and will be present to make such a presentation. ' ATTACHMENTS: 1. Agreement dated July 2, 1996 ' 2. Approved Rennovation Plans 3. Building Permit r 1 1 EXHIBIT A RECREATION FACILITY LEASE AGREEMENT THIS LEASE, made at Owasso, Oklahoma, on the ,2nd day of _-r I- , 1996, by and between the CITY OF OWASSO, OKLAHOMA, an Oklahoma municipal corporation, its successors and assigns, hereinafter called "LESSOR ", and THE YOUNG MEN'S CHRISTIAN ASSOCIATION OF GREATER TULSA, hereinafter called "LESSEE ". W I T N E S S E T H: That LESSOR does hereby let and lease unto LESSEE the premises situated in the City of Owasso, County of Tulsa and State of Oklahoma, and further described as follows: Rayola Recreation Center and Appurtenant Facilities consisting of the Western Four (4) Ballfields hereinafter referred to as "recreational facility." Said premises are to be used and occupied for recreational purposes only. LESSEE, for no additional consideration, shall be allowed to utilize the two (2) eastern (front) softball fields when same are not otherwise scheduled for use by or through LESSOR. Such fields shall become part of the herein demised premises when used by LESSEE. It is the intent of the parties hereto that the two (2) eastern (front) softball fields are to become a permanent part of the demised premises when the parties find it to be appropriate and the parties will review this status annually. The swimming pool operated by LESSEE under a prior agreement will become a part of demised premises on the effective date hereof. The demised premises shall also include that one -half (1/2) of the parking lot adjacent to this facility. To have and to hold unto LESSEE for the term of ten (10) years, commencing on the 1st day of July, 1996, and ending on the 30th day of June, 2006, upon the covenants and agreements herein set forth. 1. The LESSEE hereby covenants and agrees to pay to the LESSOR as rent for said premises during the said term, the sum of One Hundred Dollars and no /100's ($100.00) at ten Dollars and no /loo's ($10.00) per year payable on the 1st day of July, 1996, and a like sum on the 1st day of July each year thereafter during the term hereof. As additional rental payable hereunder LESSEE covenants with LESSOR that within one (1) year from the inception of this lease LESSEE will expend an amount of money, not less than Two Hundred Fifty Thousand Dollars ($250,000.00), for capital improvements to, on or upon the recreational facility hereby demised. Such capital improvements must, in accordance with Oklahoma Law, be designed by and certified to by a duly Registered Architect in the State of Oklahoma. Further, prior to performance of the capital improvements herein contemplated, LESSEE shall present the design and specifications to the City Council of the City of Owasso, Oklahoma, for its approval, such approval not to be unreasonably withheld. Contracts for the construction of the recreational facility capital improvements shall meet all requirements of the Public Competitive Bidding Act of 1974, 61 O.S. 101 ct seq. Construction of the recreational facility capital improvements shall be the sole obligation and responsibility of the LESSEE. Such recreational facility capital improvements shall be accomplished in a workmanlike manner and shall comply with all local, state and federal laws pertaining thereto. LESSEE shall hold harmless LESSOR, LESSEE agreeing to indemnify LESSOR, from and against any and all claims, cost, damage, expense, including any LESSOR incurred Attorneys fees, cost of Alternative Dispute Resolution Attorneys fees and costs, or loss incurred or suffered 2 1 1 1 1 1 by LESSOR arising out of LESSEE's recreational facility capital improvements. If, upon the expiration of the term hereof, and for a period of Five (5) years thereafter, LESSOR sells such recreational facility herein demised, then, in such event LESSOR shall pay LESSEE, solely from the proceeds of such sale, an amount of money for the recreational facility value enhancement resulting from the recreational facility capital improvement performance by LESSEE; provided, however, such value enhancement repayment from proceeds shall equal the value of enhancement from the date of capital improvement completion as depreciated on a straight line basis over the term of years from date of completion until the date of sale. For the purposes of this Lease depreciable life of said capital improvement shall be fifteen (15) years. 2. Not withstanding any other provision hereof to the contrary, either party hereto may terminate this Lease Agreement at any time upon one hundred twenty (120) day written notice to the other party. If LESSEE so terminates, it shall forfeit all its right, title and interest to said capital improvements to LESSOR. If LESSOR so terminates, the parties hereto shall seek to negotiate a mutually satisfactory settlement. In the event the parties cannot agree, determination of LESSEE's damages shall be settled by arbitration. Such arbitration shall be before three disinterested arbitrators, one named by LESSOR, one by LESSEE and one by the two thus chosen. The arbitrators shall determine the 3 controversy and their determination shall be final and binding on both LESSOR and LESSEE. Any mandatory award issued by the arbitrators against Lessor shall be payable by Lessor to Lessee solely from revenue derived by Lessor from Lessor's operation of the Recreational facility. 3. LESSOR shall not allow said premises to be used in any manner which shall unreasonable interfere with LESSEE'S occupancy and /or programs, nor which shall, in any way, cause any damage to the facility or to LESSEE'S equipment located thereon. 4. LESSEE has examined and knows the condition of said premises and has received the same in their present condition. LESSEE shall keep said premises in a clean, safe and healthy condition, in accordance with the ordinances of the City of Owasso, Oklahoma, and acceptable safety and recreational standards. 5. LESSEE will use and occupy said premises and appurtenances in a careful, safe and proper manner, in accordance with the ordinances of the City of Owasso, Oklahoma; and LESSEE will not allow said premises to be used for any purpose in any way that will increase the rate of insurance thereof, nor for any purpose other than that hereinbefore specified, nor to be occupied in whole or in part by any other persons; and will not bring nor suffer to be brought into or upon said premises any substance or force that will increase the hazard of fire in or on said premises, and will not permit liquor to be sold at wholesale or retail, or consumed on the premises; will not sublet said premises or any part thereof, nor assign this Lease, without in each case, the written 4 consent of LESSOR first obtained; and will not permit any transfer by operation of law of LESSEE'S interest in said premises. LESSEE shall not use the premises for any unlawful purpose or in any way that will injure the reputation of the same, or disturb the neighborhood; and will not permit any substantial alteration of or upon any part of said demised premises, nor allow any sign or placard posted or placed thereon, except by written consent of LESSOR unless otherwise provided in said written consent. The lights of the Western Four (4) Ballfields will not be utilized. 6. LESSEE will pay all utility expenses, together with all ' water and sewer, levied or charged against said premises (except water for the swimming pool until LESSOR repairs the leak to 'LESSEE'S satisfaction) for and during the term for which this Lease ' is granted. Any amounts so paid by LESSOR and any amounts paid by LESSOR to keep said premises in a clean, safe and healthy condition ' as hereinbefore specified, or to make up any default on LESSEE'S part to fulfill LESSEE'S covenants herein written, are hereby agreed and declared to be so much additional rent and shall be due and payable with the next installment of rent due thereafter upon this Lease. 7. LESSEE shall have the following duties with reference to said premises: •'' a) to keep said premises clean, as stated herein; b) to dispose from the leased premises all rubbish, garbage and other waste, in a clean and sanitary manner; C) to properly use, operate, maintain and replace, if reasonably necessary, the facilities hereby demised 5 including, but not limited to, all exterior and interior portions of the recreation facilities, all electrical, gas, plumbing, heating and cooling equipment therein as well as that portion of the parking lot which is part of the demised premises; d) to maintain the grounds of the leased premises in a clean, safe and sanitary condition, including all mowing of the grass and maintenance of the demised athletic fields thereof; e) to assume and be solely responsible for the planning, development, safety, supervision, and other program aspects of their recreational programs. 8. LESSEE will deliver up and surrender to the LESSOR Possession of the premises hereby leased upon the expiration of this Lease or its termination in any way, in as good condition and repair as the same shall be at the commencement of said term (loss by fire and ordinary wear and decay only excepted) and deliver the keys at the office of the LESSOR or LESSOR'S agent. 9. LESSOR may have free access to the premises at all reasonable times for the purpose of examining the same 10. LESSEE shall provide LESSOR with a written notice of its proposed uses of the premises at least thirty (30) days in advance thereof. LESSEE may authorize the City of Owasso, Oklahoma, to use said premises at times which do not conflict with the LESSEE'S use. The City of Owasso, Oklahoma, shall give the LESSEE reasonable notice of its intended use. LESSOR'S use shall be subject to the same restrictions and limitations as any other party's use of the premises. LESSEE shall post program schedules of the premises in a prominent place in the building. A 1 VIP r 1 1 1 1 1 LESSEE'S use of the premises, as well as its programs instituted and administered thereon, shall at all times be done with the objective of enlarging and expanding upon recreational opportunities for all citizens of Owasso, Oklahoma. Further, LESSEE'S use of the premises, as well as its programs instituted and administered thereon, shall not discriminate against any person or persons on the basis of race, creed, sex, national origin, disability status or religious belief. If any person or organization wishes to institute a new program to take place on said premises, it shall first request the LESSEE to offer and conduct said program. It is the intent of LESSEE to offer and conduct said programs, however, LESSEE has final right to determine whether a program will be offered and conducted by LESSEE and LESSEE'S decision on these matters is f inal . 11. LESSOR shall not be liable for any damage occasioned by or from plumbing, gas, water, steam, or other pipes, or sewage or the bursting, leaking or running of any cistern, tank, washstand, or waste pipe in, above, upon or about said building or premises, nor for damage occasioned by water, snow or ice, nor for any damage arising from acts or negligence of LESSEE its agents, licensees, employees, invitees, or guests. 12. If default be made in payment of said rent or any part thereof or in fulfillment of any of the covenants or agreements herein specified to be fulfilled by the LESSEE, or if any waste be committed or unnecessary damage done upon or to said premises, the 7 LESSOR may, at LESSOR'S election, at any time while such default continues or before the replacement or repair of such waste or damage, and without notice, declare the said term ended and enter into possession of said premises and sue for and recover all rents and damages accrued or accruing under this Lease or arising out of any violation thereof, or LESSOR may sue and recover without declaring this Lease void or entering into possession of said premises. 13. Every demand for rent due wherever and whenever made shall have the same effect as if made at the time it falls due and at the place of payment or on the premises. LESSOR may receive and collect any rent due, and such collection or receipt shall not operate as a waiver of, nor affect such notice, suit or judgment. Any notice or summons to be served by or on behalf of LESSOR upon LESSEE under this Lease or in connection with any proceeding or action growing out of this Lease or the tenancy arising therefrom, may be sufficiently served by leaving such notice or summons addressed to LESSEE upon the said demised premises. 14. The LESSEE shall insure the subject premises against loss by personal injury or property damage due to negligent supervision and endorse the City of Owasso, Oklahoma, as an additional insured thereon. Such insurance shall be at LESSEE'S cost and in an amount not less than One Million and no /100ths Dollars ($1,000,000.00). A copy of the evidence of insurance shall be supplied to the City Manager of LESSOR. E3 15. The LESSEE shall assume any and all property tax obligations imposed upon the property of LESSEE during the term of this Lease, including any increases thereon. 16. And the LESSOR hereby covenants and agrees that if the LESSEE shall perform all the covenants and agreements herein stipulated to be performed on LESSEE'S part, the LESSEE shall at ' all times during said term have the peaceable and quiet enjoyment and possession of said premises without any manner of let or ' hindrance from LESSOR or any person or persons lawfully claiming said premises. 17. LESSOR and LESSEE mutually agree that either of them may terminate this Lease at the end of the above - stated initial term by giving the other party written notice thereof at least sixty (60) ' days prior thereto. In the absence of such notice, this Lease shall continue on the terms and conditions contained herein and in force prior to the expiration of the above - stated initial term on a month -to -month basis unless terminated by either party upon sixty (60) days written notice. 18. LESSEE shall hold the City of Owasso, Oklahoma, its officers, agents, employees and independent contractors, harmless and fully indemnify said City of and from any and all claims of neglect, negligence, liability for personal injury or property damage occurring during the term of this Lease, except as the same may arise from the negligence of LESSOR, LESSOR'S agents or employees. This indemnification and hold harmless agreement shall Iextend to reasonable attorneys fees and costs incurred in defending 1 itself from any claims made during the term of the Lease, including therewith Alternative Dispute Resolution Attorneys fees and costs. 19. LESSOR or LESSEE may request that the terms and provisions of this Lease be reopened upon thirty (30) days notice in writing to the other party. Each party shall attempt, at this point, to address any such issues raised by the other, but the process of reopening or renegotiating shall not obligate either party to accept the proposal of the other party or to vary the terms of this agreement. IN WITNESS WHEREOF, the parties have hereunto set their hands on the day and year first above written. ' CITY OF OWASSO, OKLAHOMA 1 BY: �L MAYOR ATTEST: LESSOR Mar ZVAS wel , City Clerk APPR TO FORM: nald D. Cates, City Attorney ATTEST: JSERETARY1 UML.Y MC 10 THE YOUNG MEN'S CHRISTIAN ASSOCIATION OF GREATER TULSA LESSEE BY: CHAIRMAN sp5ts R&m rMcn 1 0'- 10 Men wiM O ff. Mg Ex cutiv Lobbyl M r. j Se v . DI ecto r -------- -- ----- ------ ----------- 13 Men orne Youth Center/Aerobics Vending Area ❑ ___ -_j Phase AProposed Rec Center Floor Plan sc.10. We' - V-0, First Moor 0 c- 2 U C, 0 'D o L) V) Cd 0 0- E 0 00 Cd Cd -v. NO 0 C C-, '0 CI O (D 5 -.;1 SHEET A-2 10-16-96 mm m mm mm m m m m ml m ft" & m m � o: Cock sp5ts R&m rMcn 1 0'- 10 Men wiM O ff. Mg Ex cutiv Lobbyl M r. j Se v . DI ecto r -------- -- ----- ------ ----------- 13 Men orne Youth Center/Aerobics Vending Area ❑ ___ -_j Phase AProposed Rec Center Floor Plan sc.10. We' - V-0, First Moor 0 c- 2 U C, 0 'D o L) V) Cd 0 0- E 0 00 Cd Cd -v. NO 0 C C-, '0 CI O (D 5 -.;1 SHEET A-2 10-16-96 mm m mm mm m m m m ml m ft" & m m � Phase 1 Proposed Rec Center Floor Plan gib Scala 1 /18' - P -O' = some Saeond Flow, � D 0 c- 0 Q U v O` L � w "^ U � v o C o N (0.' n L- E. ° a o a m co Y 7 _ F— O N L N cd -o 00 �C U i a O s U �N V;3 SHEET A -3 10 -16 -96 Eµl a _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Grassing Cue:c 0 ,z - • 0,. co In womens lo r0 Room E >- -Remove Pon wn OI Ent'q p e' -, o' s'_.• wall. Porch TO Vcicn Ew'q 0 CIO 000 10 C - ; �IN•CA, Set, v U _ - / Close! - 1�-�� Q .,I Sec. cnc :..... i Jan r's Closer .�' _ u c7o P _ _ __ _ ^ilY T _ _ V V �� ® Remove a r;ian �, Enstq N New La.'G, a'i[a. wcll. Fc:cn 'o uc;cn E'_ , L N V a 1 Cd Install 2enc:y es Pr• Nary - wwi - El VQ e' wa- 41gr'a Recommen.00:�cn a. c Q vi HL i I ro:m .ocse•s rer s O ❑. •T I f"'-� — 41q %s decommmac:bni. N[_ s r cnitlon. End tt0 I h I To Structural wail u of That s To Ramoln. o Remove Efst'q Door E Patch Wall To 4ol<h - Gsi q. s Phase 1 SHEET A Enlarged Locker Room Floor Plan as [ Scales 1/8' - 1' -O' A -5 10 -16 -96 NIS M GO v a AEast Elevation Scale: 1/16' - 1' -O' R North Elevation L ---' Scale, 1 /10' - T-0' Ef� 0 .o > Q v wo U r 0 1O c 0 v U Q� o c LO v a1 Z 00 ca Y NO F- O N L N _� R! a)0 i O z Q sQs SHEET A -3 10 -16 -96 LQ "ING CLEARANCE PERMIT AND /OR 3UILDING PERMIT IMPORTANT:Please attach ad rawing of the proposed Plot Plan and indicate the location and direction of all buildings on IoL indicate type construction and Irse of each building. STREET ADDRESS 8300 Owasso Expressway CITY OF OWAS50 - OATE ND• X] ZONING CLEARANCE PERMIT BUILDING 11 -12 -96 96- 1110 -C WIN _PERMIT LOT BLOCK ADDITIDN FEE RECEIPT NO. YMCA of Creater_ Tulsa o IMeets &- Bounds VALUATION J ON—ACTOR Q � -C H Architects ZONING DDRESS SECTION TWP P.ANGE ITulsa 4520 -S. Harvard, #180 130 21N 14E Co. W BUILDING TOTAL $ T 1sa, OK. 74135 Gary Fetters 747 -8225 ROPOSED USE SX PRINCIPAL BUILDING OR USE Y "CA- Remodel of Existing Structure S ACCESSORY BUILDING OR USE DISTRICT SUP. DIST. BOARD OF ADJUSTMENT - NO. USE UNIT NUMBER USE BY n INTERPRETATIONS RIGHT L1 SPECIAL EXCEPTION ❑ TONING DISTRICT AG VARIANCE FRONTAGE AVERAGE DEPTH LOT AREA LAND AREA LAND AREA PER D.U. PARKING SPACES LOADING BERTHS NFOT MATION 375 878 329,250 '.e CONDITIONS ESTIMATED COST OF BUILDING A tract of land located in the SE /4 of the NE /4 S30,T21N, 1 14E 200,000.00 STIR TURE FRONT (FROM CENTER LINE STREET) SIDEJ 1510EJ REAR I FROM CENTER LINE MAJOR STREET LIVABILITY SPACE SET ACK 150 CL Forrest Dr. _ 184,972 WIDTH LENGTH HEIGHT FLOOR AREA NO. FLOORS BUILDING AREA Z O 11810" 140' 22' 18,972 2 16,520 ZQ NO. DWELLING UNITS FLOOR' EXT. WALLS INT. WALLS ROOF CEILING 0 concrete metal drywall metal etal /drywal. O OTHER RESTRICTIONS m TYPE CONSTRUCTION EASEMENTS Z steel EW [] BUI n El OCCUPANCY ACCESSORY OPBEODONE DING 1, 1 EXISTING BLDG. L�1Y EXPANSIONO REMODELING 0 LM , AP L ANT' SIGNATURE INS OR I INspECTION RE RD DATE IN CTO COMM NT FIRE DEPARTMENT Z�)"/ FOUmDATIONS Any inspections called in after noon eW be inspected on the following work day FRI ING — Water, Street or alley grades as well as FINAL depth and location of public sewers may be obtained from the 0 P W A. CEf OF OCCUPANCY UIJIKICUIIVrv— Wnll[ -rosT on JoD Dwc-r'.ppncuni — Guru- r.uuwcr r PINK - Assessor CANARY - Inspection Record File.GOLDENROD - TMAPC ADDRESS MUST BE POSTED NEXT TO THE CURB AND ALSO ON THE TEMPORARY POLE ELECTRICAL CONTRACTOR PLUMBING CONTRACTOR MECHANICAL CONTRACTOR MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: CITY COUNCIL AGENDA ITEM #8 DATE: February 4, 1997 The staff requests that item #8 relating to the purchase of a vehicle for the fire department be removed from the agenda at this time. Chief Allen requests time to research additional prices and information relating to this purchase. A Council work session is scheduled for February 11th, at which time this item will be discussed. MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL FROM: FIRE CHIEF BOB ALLEN SUBJECT: FIRE DEPARTMENT VEHICLE DATE: January 29, 1997 BACKGROUND: In 1973, the Fire Department purchased vehicles from the Oklahoma Highway Patrol surplus. These vehicles typically had over 100,000 miles and would have a life span of a few years. In 1978, the department purchased a station wagon as a station vehicle and utilized it into the 1990's. Due to the allocation of Capital Outlay funds, we have not been able to replace this vehicle until now. The money for this vehicle has been saved in the form of Carry-Over funds. This has been accomplished by applying cost efficient, money management to previous purchases from the Capital tOutlay Budget. For the past five years, the department's Capital Outlay Committee has prioritized Capital Outlay ' expenditures based on the needs of the department so that the best and most cost efficient service could be given to the citizens of Owasso. The committee based it's prioritization on the facts that emergency vehicles are taken out of service for non - emergency tasks. The intended use of this vehicle would be for retrieving medical equipment which had to be left at the Tulsa hospitals, transporting personnel and equipment to training classes, providing a means of transporting manpower and extra supplies to emergency scenes, and performing routine tasks locally like picking up food and /or station supplies. r The committee has developed specification based on the intended use of the vehicle, and Oklahoma Department of Central Services "State Bid" meets those specifications. All additional equipment ' needed to meet department's requirements for emergency accessories (light bars, sirens, radios, etc.) will be supplied from surplus at the department. ' RECOMMENDATIONS: Three bids from local vendors are included for your review. Other vendors in Tulsa were contacted also, but all bids were higher than those obtained locally. After researching the cost of new vehicles, used vehicles, and comparing them with the "State Bid" price the Capital Outlay Committee would recommend purchasing this vehicle through the "State Bid" process. L FIRE DEPARTMENT VEHICLE JANUARY 29, 1997 PAGE 2 The staff will recommend Council approval of an expenditure in the amount of $15,278 to Fred Jones Ford, Oklahoma City, Oklahoma for the purchase of one 1997 Ford F150, and authorization for payment. Such purchase price established by state bid #BP 12941 through the Oklahoma Department of Central Services. Funding for this vehicle was approved in FY 96 -97 Budget. ATTACHMENTS: 1. Comparative price quotes 2. State Bid quote a PRICE COMPARATIVE: I Classic Chevrolet: 1994, 8' bed, V -8, tilt, cruise, Silverado package, 26,047 miles. No warranty, ' three dents passenger side door. ...................... $14,973.53 Fred Jones: 1994, 8' bed, V -8 tilt, cruise, dual fuel tanks, cloth interior, 49,169 miles. No ' warranty, paint scratches. .............................. $11,450 Jim Glover Dodge: 1996, 8' bed, V -8, tilt, cruise, cloth seats, 14,128 miles. No warrenty, entire driver side repainted.. ............................... $14,960.38 NOTE: would not submit written quote (verbal only) r AUTOMOTIVE GROUP OFFER TO PURCHASE TITLE INFORMATION _ 1 PURCHASER'S NAME ____ _ STOCK NO. _� U -� ADDRESS DATE _ CITY uJ/ STATE /L ZIP7_� BUS. PHONE �7 y D.L. a SALESPERSON HOME PHONE F]NEW DEMO USED AS FOLLOWS: MAKE MODELS —! / D C OL TRI TYP�� YEAR C vile G [' ` Down Payment Vehicle Tax Stamp Y Motor Vehicle Inspection $ Administrative Title Fee MILEAGE / EQUIPMENT x t� EQUIPMENT: ^_/ c Payment a CAREFREE LEASE PLAN • Lower Payments • Guaranteed Resale Value • Drive A New Vehicle Every 24 Months THREE GREAT OPTIONS A. Walk Away (No More Payment— No Future Liability B. Buy the Vehicle at Guaranteed Future Value C. Sell the Car and Keep the Profit Down Payment/Trade Guaranteed Future Value Monthy Payment 01, Price . m Trade Value Trade Difference Current Loan Balance Down Payment Vehicle Tax Stamp $ Motor Vehicle Inspection $ Administrative Title Fee E Tele Check; Credit Check; Title Check $ Amount Financed Payment a CUSTOMER MANAGER ACCEPTED BY: APPROVED BY: TRADE IN VIN YEAR MODEL OR BODY MILEAGE TAG NUMBS TAG EXPI ION DATE WHERE FINANCED CLB CMP TRADE IN #2 YEAR MAKE ODEL C B Y MILEAGE TAG NUMBER TAG EXPIRATION E WHERE FINANCED I CLB 1CMP r: W 4h t� Md MAKE: MODEL:, 6el,/ TRIM: SOURCE: WALK-IN • REFERRAL • PHONE • RF RACK TODAY'S SALE PRICE DEMO (Y/N) WRITE UP (Y/N) I Irw DATE: /1 3 L9Q HOME PH. NC_ USED 'Z NT_ DEMO EA BUS. PH. E NAME NAME 14- SALESMAN 40, �D MILEAGE ADDRESS CITY STATE ZIP TRAD_E_At�: VIN I PAYOFF $ GOOD TILL OK TO CHECK CREDIT: I ejc' I � 141 f4l -T--�3 � o I( � Wal MILEAGE: F ST# COLOR: Czlf4 F YEAR: EQUIPMENT Icirl Wass /L � nuns P2146 743a 63 VIN TRADE IN: YEAR E MODE LOR MILEAGE PURCHASED W USED P LIST P R I C E: PRICE$ _,---�NEXT PMT $ TRAD_E_At�: LIEN HOLD ffi� TRADE DIFF: CASH DOWN: MANAGER: PAYOFF $ GOOD TILL OK TO CHECK CREDIT: 0070 -48 -10 -100 TWO WHEEL DRIVE FLEET SIDE PICKUP 6000 GVW GENERAL: THIS SPECIFICATION SHALL BE FOR A PICKUP, NEW, THE LATEST CURRENT PRODUCTION MODEL, UPHOLSTERY AND INTERIOR TRIM OFFERED ON MODEL BID. THIS VEHICLE MUST BE COMPLETE WITH M.- '1UFACTURER' S STANDARD EQUIPMENT AND ACCESSORIES, FULLY SERVICED READY TO OPERATE. EACH VEHICLE SHALL HAVE 5 GALLONS OF GASOLINE IN FUEL TANK WHEN DELIVERED. TO INCLUDE MASTUFACTURER'S CERTIFICATE, WARRANTY SERVICE CERTIFICATE, APPLICATION FOR TITLE, INSTRUCTION BOOK AND BE BID LESS ALL APPLICABLE STATE AND FEDERAL TAXES. (WARRANTY SHALL BE THE STANDARD FOR THE INDUSTRY AS OFFERED TO THE GENERAL PUBLIC.) THIS VEHICLE SHALL BE EQUIPPED TO MEET ALL FEDERAL SAFETY STANDARDS. NO DEALER ADVERTISEMENT SHALL BE AFFIXED TO VEHICLES. VE24DOR: Fred Jones Ford of Okc BP0 NUMBER: BP12941 VENDOR'S PROPOSED: GVWR 6550 MAKE Ford (6000 LB. MIN.) PRODUCT CODE: F17 ENGINE: SIZE NET HORSEPOWER NET TORQUE CHASSIS: WHEELBASE BODY SIZE MODEL F150 MADE IN U.S.A? x YES NO MINIMUM REQUIREMENTS VENDOR'S PROPOSED 8 CYL., 4.6 LITER PER SAE TEST J -245 PER SAE TEST J -245 131.5" 8 FT. SWEPTLINE 107 —4. 6L V8 HP 215 @ 3250 RPM HP 290 @ 3250 RPM 133 I E 1 1 w t op CAB TO AXLE 55" y AXLES: FROM -T CAPACITY TYPE 2950 TO 3300 - IFS OR I -BEAM 3500 REAP_ CAPACITY 3400 - 3700 3800 RADIO 3.08 - 3.55 TO 1 3.55 SPRINGS AT GROUND: FRONT COIL OR ELLIPTICAL 1475 2650 REAR COIL OR ELLIPPTICAL 1750 2900 BRAKES TYPE POWER BRAKES TO CONFORM TO FMVSS 121 y STEERING: POWER STEERING y ELECTRICAL: BATT -,RY -VOLTS - AMPS 12 -V (600 CCA) MAINTENANCE FREE TYPE 540 CCA ALTERNATOR -VOLTS AMPS 12 -V 95 AMPS y TRANSMISSION: TYPE-NO. SPEEDS 4 SPEED AUTOMATIC OVERDRIVE y WHEEF,S : NUMBER -TYPE 5 DISC WHEELS - 4 HUB CAPS FACTORY INSTALLED y FACTORY INSTALLED GAUGES VOLTMETER, OIL PRESSURE AND TIRES• ENGINE TEMPERATURE y FRONT, REAR, SPARE 2 - 2 - 1 y SIZE - TYPE P235/70R -15, BELTED RADIAL y 108 r SPARE TIRE C.:- ,RRIER STD. FOR MODEL BID y ALL TIRES SHALT, BE MANUFACTURER'S ORIGIONAL EQUIPMENT. ACCESSORIES: A. STANDARD FACTORY INSTALLED, FOLD UP REAR VIEW OUTSIDE MIRROR. LEFT /RIGHT TO BE BELOW EYE LINE, PAINTED, ONE STANDARD INSIDE CAB TYPE. E. DOME LIGHT C. CIGARETTE LIGHTER y D_ BUMPER - FRONT, FACTORY STANDARD y y E_ BUMPER - REAR, FULL WIDTH CHANNEL TYPE WITH HITCH PLATE AND TAG LIGHT, FEDERAL APPROVED. y F. SHOCK ABSORBERS, DOUBLE ACTING, FRONT & REAR HEAVY DUTY G. STABILIZER BAR, FRONT ONLY y H. INCREASED COOLING WITH HEAVY DUTY y RADIATOR I. AM /FM FACTORY INSTALLED RADIO y y NOTE: ALL ELECTRICAL COMPONENTS AND RELATED ACCESSORIES TO BE FACTORY INSTALL. SERVICE AND PARTS: BIDDER SHALL FURNISH, UPON REQUEST, A LIST OF ESTABLISHED MANUFACTURER'S AUTHORIZED LOCATIONS WHERE AN ADEQUATE STOCK OF CURRENT PARTS AND SERVICE ARE AVAILABLE. OPERATOR'S MANUAL: SUCCESSFUL BIDDER SHALL FURNISH ONE (1) OPERATOR'S INSTRUCTION MANUAL EACH VEHICLE. THE STATE OF OKLAHOMA RESERVES THE RIGHT TO VOIVE MINOR TECHNICALITIES UNDER THESE SPECIFICATIONS. FOUR WHEEL (4W /D) TO INCLUDE, SKID PLATE FOR DIFFERENTIAL TRANSFER CASE AMID ENGINE SHIELD (FACTORY INSTALLED). WITH AUTOMATIC LOCKING HUBS. COMPLIANCE: BIDDER SHALL FILL IN ALL SPACES SHOWING SPECIFIC INFORMATION. BIDDER SHALL FURNISH A STATEMENT IN WRITING ON THE BID OR BY ATTACHED LETTER, IF HIS EQUIPMENT PROPOSED STRICTLY MEETS THESE SPECIFICATIONS. IF NOT, HE SHALL LIST EACH VARIATION THEREFROM. FAILURE TO COMPLY COULD RESULT IN BID REJECTION. 109 PRICE EACH BF..AND /MODEL Ford F17 ENGINE SIZE 4.6L V8 4x2 OPTION ITEMS OPTION #1 0070 -48 -10 -101 LARGER 5.4 L MIN. GASOLINE ENGINE E.F.I. $ 14535.00 PRICE EACH $ 1140.00 OPTION #2 0070 -48 -10 -104 SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF FACTORY INSTALLED AIR CONDITIONING IS SPECIFIED. $_0 OPTION CODE NO: 99L TOL OPTION #4 0070 -48 -10 -110 SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF FACTORY INSTALLED CRUISE CONTROL, TILT WI-MEL AND INTERMITTENT WIPERS ARE SPECIFIED. $ 368.00 52N OPTION #5 0070 -48 -10 -113 4.2 LITER MIN. 6 CYL. ENGINE. SHOW AMOUNT TO BE DEDUCTED FROM BASE PRICE IF THIS OPTION IS SPECIFIED. $ - 450.00 992 OPTION #6 0070 -48 -10 -116 130 AMP ALTERNATOR. SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED. $ 405.00 535 OPTION #7 0070 -48 -10 -119 AUXILIARY FUEL TANK, FACTORY INSTALLED OR FACTORY OPTION FUEL TANK, MIN. CAPACITY OF 30 GALLONS. SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED $ N/C Std OPTION #8 0070 -48 -10 -122 LOCKING REAR AXLE (POSITRACTION) . SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED. $ 250.00 XH9 110 OPTION #9 0070 -48 -10 -125 TwO (2) EACH, RADIAL ON /OFF ROAD, ALL TERRAIN TIRES FOR TWO WHEEL DRIVE PICKUP. SHOW THE AMOUNT TO BE ADDED TO BASE PRICE IF OPTION IS SPECIFIED. $ 225 00 AMAT OPTION #10 0070 -48 -10 -128 SHOW THE AMOUNT TO BE DEDUCTED FROM THE BASE PRICE IF SHORT WHEELBASE, 2 W/D WIDE BED, IS SPECIFIED. $_- 200.00 120 OPTION #11 0070 -48 -10 -137 SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF THE PARTS BOOKS ARE SPECIFIED. $-60.00— PM OPTION #12 0070 -48 -10 -140 f SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF THE REPAIR MANUAL IS SPECIFIED. $-89.00— RM OPTION #13 0070 -48 -10 -150 SHOW THE AMOUNT IF PAINTED DOT YELLOW. $ 0 SP101 OPTION #14 0070 -48 -10 -155 FIVE (5) EACH P235/705R, 15/16C ALL TERRAIN LOAD RANGE C. SHOW AMOUNT TO BE ADDED TO BASE PRICE IF THIS OPTION IS SPECIFIED. $_130.00_ ONLY T5K_ OPTION #15 0070 -48 -10 -160 4X4 FOUR (4) WHEEL DRIVE LONG BED. SHOW AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED. $_3780.00 F18_ OPTION #16 0070 -48 -10 -165 WITH SKID PLATE HEAVY DUTY FACTORY FRONT TOW HOOKS. SHOW AMOUNT TO BE ADDED TO BASE PRICE IF THIS OPTION IS SPECIFIED. $ N/C 4X Std_ 4 ONLY OPTION #17 0070 -48 -10 -170 FOUR (4) WHEEL DRIVE SHORT BED. SHOW AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED. $_3670.00 _F18,120 OPTION #18 0070 -48 -10 -175 WITH SKID PLATE TRAILER TOWING PACKAGE. SHOW AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED. LIST COMPONENTS (INCLUDED) $_405.00 535 111 i OPTION #19 0070 -48 -10 -180 E- =.AVY DUTY REAR BUMPER 6, 000 LB. TOWING CAPACITY WITH 8" DROP. NOT AVALIABLE WITH OPTION 118. SHOW AMOUNT ADDED TO THE BASE PRICE THIS OPTION IS SPECIFIED. $-75.00- AMHB OPTION #20 0070 -48 -10 -185 Cl,OTH INTERIOR. SHOW AMOUNT TO BE ADDED TO BASE PRICE THIS OPTION IS SPECIFIED. $100.00 L * *END OF TWO WHEEL DRIVE FLEETSIDE PICKUP ** r I 112 i 1 r 1 1 1 1 1 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 536 DATE: January 24, 1997 BACKGROUND: At the ftitiay 21, 1997 meeting, the Owasso City Council unanimously approved a petition for annexation from Owasso Assembly of God, Inc. The subject property is located south of the southeast corner of E. 96th Street North and N. 129th E. Avenue. The subject property totals 8.90 acres and is currently developed as the site of the Owasso Assembly of God church. An area map is attached for your information and review. Attached is a copy of Ordinance No. 536 which would formally adopt the City Council's action of February 21, 1997, thus formally approving the annexation request. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 536. ATTACHMENTS: 1. Subject map 2. Ordinance No. 536 CITY OF OWASSO, OKLAHOMA ' ORDINANCE NO 536 ' AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN SECTION 21, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS t ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID. CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three - fourths of the legal voters and owners of not less than three - fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on January 21, 1997 at 7:00 PM at the Community Center, Owasso, Oklahoma; and WHEREAS, on the 21st day of January, 1997, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21- 103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA. Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: A tract of land located in the North Half of the Northwest Quarter (N /2, NW /4) of Section Twenty -One (21), Township Twenty -one (21) North, Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the United States Government Survey thereof, more particularly described as follows, to -wit: Lot One (1), Block One (1), of Owasso Assembly of God, Tulsa County, Oklahoma according to the recorded plat No. 4719, be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. PASSED AND APPROVED this 4th day of February, 1997. City of Owasso, Oklahoma Danny Ewing, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney B C C MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 537 DATE: January 24, 1997 BACKGROUND: At the January 21, 1997 meeting, the Owasso City Council unanimously approved a request to close a public right -of -way located north and west of the northwest corner of E. 116th Street North and Garnett Road. As you may recall, the public- right -of -way exited as a "paper street" only, and is located throughout much of the area that will be included in the Country Estates II addition. A subject map is attached for your information and review. Attached is a copy of Ordinance No. 537 which formally adopts the City Council's action of January 21, 1997. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 537. ATTACHMENTS: 1. Subject Map 2. Ordinance No. 537 AG 3WAS$O IL RE -i2oth �� PL�fN 0. ' RS m ■ S tsvin orl—I N. RMH RE -i2oth �� PL�fN 0. ' RS m ■ S tsvin orl—I N. RMH 0- 60 OR CITY OF OWASSO ORDINANCE NO. 537 AN ORDINANCE CLOSING TO THE PUBLIC USE THE PUBLIC RIGHT -OF -WAY LOCATED IN SECTION 6, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN IN TULSA COUNTY, OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF AND RETAINING UNTO SAID CITY OF OWASSO, OKLAHOMA, THE ABSOLUTE RIGHT TO REOPEN SAME WITHOUT EXPENSE TO THE MUNICIPALITY, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ' OWASSO, OKLAHOMA, THAT, TO -WIT: Section 1. A public right -of -way lying in Section 6, Township 21 North, Range 14 East of the Indian Base and meridian in Tulsa County, Oklahoma, according to the United States Government Survey thereof, more particularly described as follows: BEGINNING at a point on the South line of said Section 6, said point lying 370.42 feet South 89 °50'54" East of the South Quarter corner thereof; thence ' North 00 °09'06" East a distance of 275.00 feet to a point; thence North 10 °46' 16" :East a distance of 108.53 feet to a point, said point being the beginning of a curve; thence along said curve to the right, said curve having a °00'00 ' radius of 507.47 feet, a central angle of 33 ", a long chord of 288.26 feet bearing North 16 °39'06" East, a distance of 292.28 feet to a point of tangent; thence North 33 °09'06" East a distance of 279.87 feet to a point of curve; thence along said curve to the left, said curve having a radius of 542.96 ' feet, a central angle of 33 °02'40 ", a distance of 313.14 feet to a point of tangent; thence North 00 °06'26" East a distance of 570.32 feet to a point; thence North 44 °00'00" West a distance of 172.70 feet to a point; thence ' South 46 °00'00" West a distance of 20.00 feet to a point; thence North 44 °00'00" West a distance of 50.00 feet to a point; thence North 46 °00'00" East a distance of 70.00 feet to a point; thence South 44 000'00" East a distance of 200.00 feet to a point; thence North 46 °00'00" East a distance of ' 611.28 feet to a point; thence South 44 °00'00" East a distance of 19.46 feet to a point; thence South 89 °41'11" East a distance of 58.72 feet to a point; thence South 00 °18'49" West a distance of 60.00 feet to a point; thence North 89 °41'11" West a distance of 45.83 feet to a point; thence South 46 °00'00" LWest a distance of 589.45 feet to a point; thence South 00 °06'26" West a distance of 562.59 feet to a point of curve; thence along said curve to the right, said curve having a radius of 602.96 feet, a central angle of 33 002'40 ", a distance of 347.75 feet to a point of tangent; thence South 33 °09'06" West a distance of 279.87 feet to a point of curve; thence along said curve to the left, said curve having a radius of 447.47 feet, a central angle of 33 °00'00 ", a distance of 257.72 feet to a point of tangent; thence South 00 °09'06" West a distance 381.67 feet to a point on the said South line of Said Section 6; thence North 89 °50'54" West along said South line a distance of 80.00 feet to the point of BEGINNING. is hereby closed to the public use. Section 2. That the municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or easement shall not affect the right to maintain, repair, reconstruct, operate or remove utility, public service corporation, or transmission company facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing executed by owners thereof. Section 3. That this ordinance shall take effect thirty (30) days from and after its first publication as provided by State Law. Li PASSED AND APPROVED this 4th day of February, 1997. City of Owasso, Oklahoma Danny Ewing, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney 0 0" MEMoxnrmrmz I TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: RODNEY J RAY ' CITY MANAGER , SUBJECT: REQUEST FOR CHARTER AMENDMENT DATE: January 31, 1997 N IBACKGROUND: The attached resolution, if adopted would place a question before the voters of Owasso relating to a proposed amendment of the Owasso City Charter. The proposal is to amend the Charter's provision prohibiting compensation for councilors (Article 2, Section 2 -3) by adding language that would pay councilors for each meeting they attend. The methods for amending the Charter are limited by Article 9, Section 9 -1. The Charter may only be amended by a vote of the people. Proposals to amend the Charter can only be brought to a vote by an initiative petition requiring the Council to call an election, or by a vote of the City Council calling an election on its own initiative. The attached resolution contains language that would, if adopted by the City Council and ratified by the voters, repeal Section 2 -3 of the Charter and substitute new language providing payment for City Councilors for their services as Councilors. The proposal sets compensation at one hundred dollars per meeting for regular and special meetings. The resolution proposes an election for this amendment on April 1, 1997, the same date as the city's general election for council members (if a general election is needed) and calls a special election for the amendment on April 1, 1997 if no general election is required for council elections. F- HISTORY: There have been several Charter reviews since its adoption in 1972. The most recent review was completed on February 2, 1996 (report attached for your review). Previously, reviews were conducted in 1995, 1993, and 1990. Actual Charter elections were conducted in 1985 and 1986. While no elections were conducted in 1990, 1993, or 1995, the issue of councilor pay was discussed (if only briefly) during each of the reviews. However, actual elections regarding Charter amendments were held in 1985 and 1986. In the 1986 election, the voters rejected a M. REQUEST FOR CHARTER AMENDMENT JANUARY 31, 1997 PAGE 2 proposition relating to such compensation by a vote of 415 to 83. The 1985 Charter election included seven proposals, but did not include compensation for councilors. RECOMMENDATION: This item relates to Council Policy, therefore no staff recommendation is offered. NOTE: Adoption of the resolution will call an election for the voters of Owasso to determine the outcome of the proposal. The Council cannot, by vote of the Council, amend the Charter. Also, please note that only a majority vote of the Council is required to place a Charter amendment before the voters. ATTACHMENTS 1. Resolution #97 -05 2. Charter Review Reports 1995 1993 1990 1986 1985 CITY OF OWASSO, OKLAHOMA RESOLUTION NO 97 -05 ' A RESOLUTION PROPOSING AMENDMENT TO THE CHARTER OF THE CITY OF OWASSO, OKLAHOMA, IN ARTICLE 2, SECTION 2 -3 THEREOF, RELATING TO COUNCILMEN COMPENSATION, AND ' CALLING FOR AN ELECTION IN THE CITY OF OWASSO, OKLAHOMA, FOR THE PURPOSES OF SUBMITTING TO THE REGISTERED, QUALIFIED VOTERS OF SAID CITY OF OWASSO, OKLAHOMA, THE QUESTION OF AMENDING SAID SECTION IN THE ' AFOREMENTIONED ARTICLE OF THE CHARTER OF THE CITY OF OWASSO, OKLAHOMA, SETTING BALLOT REQUIREMENTS, PUBLICATION OF PROPOSED CHANGES, AND ELECTION DATE. The mayor and other members of the Council may ' receive compensation for services rendered the City, and reimbursement for expenses incurred in the discharge of their duties. The compensation of the mayor and councilmembers shall be One Hundred Dollars ($100.00) per Council meeting attended, until changed by Amendment of this Charter. SECTION 2. That the City Council of the City of Owasso, Oklahoma, consistent with Article 9 of the Charter of the City of Owasso, Oklahoma, as well as state law relating thereto, calls for an election to be held in the City of Owasso, Oklahoma, on the 1st day of April, 1997, same being a date for general election, or if such general election not be held, such being hereby called as a date for a special election to be held hereon, for the purpose of submitting to the qualified electors of the City of Owasso, Oklahoma, for their ratification or rejection amendments to Article 2, Section 2 -3, of the Charter of said City of Owasso, Oklahoma, relating to councilmen compensation. F L WHEREAS, under the provisions of Article 9, Section 9 -1, the Charter of the City of Owasso, Oklahoma, may be amended by proposals therefor submitted by the Council, and at a general or special election therefor, ratified by a majority of the qualified electors voting thereon ' and approved by the Governor as provided by the State Constitution; and, WHEREAS, it is deemed advisable by the City Council of the City of Owasso, ' Oklahoma, that the present Charter of said City of Owasso, Oklahoma, be amended in certain particulars. ' NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: SECTION 1. That the City Council of the City of Owasso, Oklahoma, hereby proposes ' that Article 2, Section 2 -3, of the Charter of the City of Owasso, Oklahoma, providing to -wit: Neither the mayor nor any councilman may receive any compensation as mayor or councilman nor for ' any other service rendered the city, but may be reimbursed for expenses incurred in the discharge of their official duties, ' be amended to provide as follows, to -wit: The mayor and other members of the Council may ' receive compensation for services rendered the City, and reimbursement for expenses incurred in the discharge of their duties. The compensation of the mayor and councilmembers shall be One Hundred Dollars ($100.00) per Council meeting attended, until changed by Amendment of this Charter. SECTION 2. That the City Council of the City of Owasso, Oklahoma, consistent with Article 9 of the Charter of the City of Owasso, Oklahoma, as well as state law relating thereto, calls for an election to be held in the City of Owasso, Oklahoma, on the 1st day of April, 1997, same being a date for general election, or if such general election not be held, such being hereby called as a date for a special election to be held hereon, for the purpose of submitting to the qualified electors of the City of Owasso, Oklahoma, for their ratification or rejection amendments to Article 2, Section 2 -3, of the Charter of said City of Owasso, Oklahoma, relating to councilmen compensation. F L SECTION 3. The ballot shall set forth the following proposition, to -wit: Shall Article 2, Section 2 -3, of the Charter of the City of Owasso, Oklahoma, be amended to provide: The mayor and other members of the Council may receive compensation for services rendered the City, and reimbursement for expenses incurred in the discharge of their duties. The compensation of the mayor and councilmembers shall be One Hundred Dollars ($100.00) per regular or special meeting attended, until changed by Amendment of this Charter, in a concise manner, containing the gist of the proposition couched in language that may be readily understood by persons not engaged in the practice of law. The ballot title shall contain language which clearly states that a "yes" vote is a vote in favor of the proposition and meaning to ratify such proposition, and a "no" vote is a vote against the proposition and meaning to reject such proposition. SECTION 4. This Resolution, containing the proposal for amendment to Article 2, Section 2 -3, of the Charter of the City of Owasso, Oklahoma, shall constitute a call for an election ratifying the proposal or rejecting same. Additionally, consistent with the provisions of Section 6 -10 of Article 6 of the Charter of the City of Owasso, Oklahoma, said election shall be conducted in accordance with the provisions of the State Constitution and laws applicable to city elections. SECTION 5. The proposed amendment, as well as an announcement of the date for the election on same, shall be published as required by law. PASSED, APPROVED AND ADOPTED this 4th day of February, 1997 by the City Council of the City of Owasso, Oklahoma. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney 2 Danny Ewing, Mayor a MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: CITY OF OWASSO CHARTER REVIEW COMMITTEE SUBJECT: RESULTS AND RECOMMENDATIONS REGARDING THE CHARTER OF THE CITY OF OWASSO, OKLAHOMA DATE: FEBRUARY 2, 1996 Pursuant to your directive issued August 1, 1995, we have completed our review of The Charter of the City of Owasso, Oklahoma. Our review began on September 12, 1995, the first of several special meetings which were conducted during the fall of 1995. The Charter Review ' Committee enlisted the assistance of Mr. Ron Cates and several other City of Owasso staff members to expedite the review process. During the course of our efforts we considered the language contained in the city charters and forms of government of six other Oklahoma cities. We compared and contrasted the documents to determine the validity and applicability of Owasso's Charter. With the assistance of Sherry Bishop, we were able to summarize the documents and consider their content and relative merits. As with the constitution, Owasso's city charter sets the framework within which the government of Owasso functions. Accordingly, it was the committee's opinion, that only with great care and careful consideration of the potential issues that may arise, that changes should be considered appropriate in the document. We were continually aware of the need for future generations of Owasso citizens to be able to rely on this charter for direction in guiding our city forward as we completed our work. Throughout the review process we solicited input from various parties regarding their thoughts and ideas related to potential changes in the existing charter. We were concerned that the document remain vital and relevant in light of the many complex issues confronting our community. In addition to the valuable input from several of the city staff, several area citizens also provided key input by adding their thoughts to ours. Now complete, our review lasted five months. We read, discussed, evaluated, debated and occasionally disagreed. Ultimately, we reviewed and approved as written, with one exception, each section of the entire document. We have attached hereto, as Exhibit A, our proposed revised language for Article 4, Section 1 of the Charter. We have also attached, as Exhibit B, draft language to update an ordinance related to Article 4, Section 2(a) regarding minimum competitive bids and City Manager purchasing authority. Proposed Change to Article 4. Section 1 According to the existing Charter, the City Treasurer is hired, managed and subject to disciplinary action solely by the City Manager. The City Manager, in turn, is appointed by the City Council. At no time does the City Council have any oversight over the activities of the City Treasurer, nor does it have the authority to hire or discipline such individual. While we believe the Charter is fully correct in its delegation of authority to the City Manager to hire and 16 have authority over the City Treasurer without the direct intervention of the City Council, we are also concerned about the lack of the City Council's involvement in the hiring and discipline , process. We developed revised language with the assistance of Mr. Ron Cates to address our concerns. ' It is important to note, we do not recommend as a committee for the City Council to in any way have administrative authority over the City Treasurer. Rather, we recommend adding a level of review to the hiring and discipline process related to the City Treasurer due to the important ' responsibilities of the position. Our recommendation would involve the City Council in affirming the hiring or firing of the City Treasurer if, and, or when the City Manager , recommends such action. We believe this addition to the city charter will strengthen the checks and balances already built into the existing document. Proposed Ordinance Change Our review of the city charter uncovered an administrative difficulty which we believe should be addressed by the City Council at its earliest convenience. Article 4, Section 4 -2(1) empowers the City Council to set purchase limits for materials and equipment required for the ordinary ' daily operation of the city government. It is our understanding the current ordinance requires prior City Council approval for all purchases in excess of $1,000 and competitive bidding for all purchases in excess of $2,000. We believe such amounts to be overly burdensome by current standards and would recommend increasing the limits set by the ordinance to $5,000 for both purchasing and bidding. The larger limit would allow the City Manger the discretion to address routine purchases without undue administrative delay, while still maintaining the approvals process for all expenditures that now exists. We have assembled, again with the assistance of Mr. Ron Cates, the necessary language to facilitate updating this ordinance for your consideration and approval. Conclusion The Owasso City Charter is an effective relevant framework for managing our community affairs. With the exception of the minor change we recommended, we found the document to be reasonable and fair. ' Finally, we would like to express our appreciation to the City of Owasso personnel who facilitated our efforts including Sherry Bishop, Regena Parsons, Rodney Ray and Tim Rooney. We would also like to thank Mr. Ron Cates for his legal advice. Respectfully Submitted, Mark Wilken, Chairman For the Committee 0 918 -582 -7447 TO: FROM: SUBJECT DATE: RONALD D. CATES Attorney at Law Suite 680, ParkCentre 525 South Main Tulsa, Oklahoma 74103 FAX 918 -582 -0166 MEMORANDUM Owasso Charter Review Commi Ronald D. Cates, City Attorney Proposed change in Owasso City Charter, Article 4 - Finance; Fiscal Affairs, Section 4 -1, Department of Finance; City Treasurer. January 4, 1996 In accordance with direction given by the Committee I am proposing the following language to implement the desired change in the Charter of the City of Owasso, Oklahoma, as relates to the above referred to Article. The proposed language is as follows, to -wit: There shall be a Department of Finance, the head of which shall be the City Treasurer. The City Manager, subject to approval of the City Council, shall appoint the City Treasurer for an indefinite term. The City Treasurer shall serve soley at the direction of the City Manager and shall perform the duties as prescribed by this Charter, applicable law, and such ordinances and other policies as the Council may adopt. The City Treasurer or personnel under his or her supervision and control shall collect or receive revenue and other money for the City, shall be responsible for its custody, safe keeping, deposit and disbursement, shall maintain a general accounting system for the City Government and shall have such other powers and duties consistent with this Charter as may be prescribed by ordinance or applicable law. The City Manager shall be the only authorized individual to direct the day to day activities of the City Treasurer. The City Manager shall be the only authorized officer to recommend a layoff, suspension, demotion or removal of the City Treasurer; provided, however, such layoff, suspension, demotion or removal shall be subject to City Council approval. EXHIBIT "A" T, CITY OF OWASSO, OKLAHOMA tORDINANCE NO. AN ORDINANCE RELATING TO PART 7 - FINANCE AND TAXATION, SECTION 7 -105 WHEN PRIOR APPROVAL BY THE COUNCIL IS ' REQUIRED AND SECTION 7 -107 WHEN COMPETITIVE BIDDING IS NOT REQUIRED OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY INCREASING THE RESPECTIVE LIMITS TO THE AMOUNT OF FIVE THOUSAND DOLLARS AND NO /100'S ($5,000.00), DECLARING AN EFFECTIVE DATE. ' BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION 1: Part 7 Finance and Taxation, Section 7 -105 When Prior Approval by the Council is Required and Section 7 -107 When Competitive Bidding is not Required of the Code of Ordinances of the City of Owasso, Oklahoma, be amended in the following respects, to -wit: SECTION 7 -105 WHEN PRIOR APPROVAL BY THE COUNCIL IS REQUIRED. 40 Every contract for, or purchase of, supplies, materials, equipment or contractual services for more than ($1,999.99), .Five Thousand Dollars ($5,000.00) shall require the prior approval of the city council; provided, however, the foregoing provision shall not be applicable to payments for medical services and supplies arising from claims against the Workers Compensation Self Insurance Fund. ' SECTION 7 -107 WHEN COMPETITIVE BIDDING IS NOT REQUIRED. ' The following may be purchased without giving an opportunity for competitive bidding: 1. Supplies, materials, equipment or contractual services whose cost does not exceed Five Thousand Dollars ($5,000.00) in a single transaction; 2. Supplies, materials, equipment or contractual services which can be furnished only by a single dealer, or which have a uniform price wherever bought; 3. Supplies, materials, equipment or contractual services purchased from another unit of government at a price deemed below that obtainable from private dealers, including war surplus; 4. Equipment to replace existing equipment which has become inoperable when the council declares the purchase an emergency; 2780- 288.owa/or6 f. EXHIBIT "B" r. r t 5. Contractual services, including but not limited to gas, electricity, telephone service, purchased from a public utility at a price or rate determined by the State Corporation Commission or other government authority; 6. Supplies, materials, equipment or contractual service when purchased at a price not exceeding a price set therefor by the state purchasing agency or any other state agency hereafter authorized to regulate prices for things purchased by the state, whether such price is determined by a contract negotiated with a vendor or otherwise; and 7. Contractual services of a professional nature, such as engineering, architectural and medical services. SECTION 2: This Ordinance shall become effective thirty (30) days from the date of first publication as provided by state law. Dated this day of , 1996. CITY OF OWASSO, OKLAHOMA Charles L. Burris, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney 2780- 288.owa/or6 2 MEMORANDUM I TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: CHARTER REVIEW COMMITTEE / CHARTER AMENDMENT IDATE: September 2, 1993 BACKGROUND: On Monday, August 30, Councilor Burris requested that an item be added to the September 7th agenda regarding the creation of a Charter Review Committee. Councilor Burris indicated that the Charter is now twenty years old and has not been changed for several years. Thus, the staff placed an item on the agenda to provide for a Council discussion of the issue. Councilor Burris indicated that he thought the most effective method for reviewing the Charter would be through a review committee comprised of five persons. He suggested that it would be helpful if two of the five were members of the City Council. CHARTER AMENDMENT PROCESS: Article 9, Section 9 -1 of the Owasso City Charter provides for the methods of changing the Charter. Essentially, there are only two methods of initiating a Charter change. The first method is for the City Council to submit proposed changes. In order for the City Council to submit changes, a majority vote of the Council must be cast during a meeting of that body. The second method of initiating Charter changes is through the initiative petition process as established by the state constitution. If an initiative petition is submitted and certified as meeting the constitutional requirements, then the changes must be presented to the voters for approval or denial. Regardless of the method used to initiate requested changes in the Charter, any such change must be approved by a vote of the qualified electors of the city. If a Charter election is conducted, only a majority vote of those voting is required for passage. In the event a Charter change is approved by the voters, the final step in the process is for the Governor to "approve" the action (requirement of state constitution). MEMORANDUM Charter Review September 2, 1993 Page 2 COMMENTS: 1. The decision as to whether or not to create a Charter Review Committee is a policy question, therefore, there is no staff recommendation accompanying this memorandum. 2. The staff, including Mr Cates, will be prepared to address questions regarding a Charter change prior to, during, or after the meeting. If you have questions, please call Mr Cates or me. 3. Should the Council wish to initiate Charter changes, the creation of a Charter Review Committee is a viable vehicle for initiating a comprehensive review of that document. However, it should be noted that from a historical perspective, the use of a broad based committee to initiate Charter changes has not been successful. Generally, these groups tend to want to rewrite the entire document rather than focus on the charge they have been given. Additionally, such committees are often placed under strong pressure from special interest groups to react to current problems and use the Charter to achieve success ' in an area that may be more of an emotional reaction to a current event than a truly needed Charter change. A more successful method of achieving a Charter review has been for the City Council to sit as a "Committee of the Whole" to review and initiate Charter changes. Generally, when such an approach is utilized, the Council / committee conducts study sessions, public hearings, and informational meetings to gain expertise and input. In this case, the method used may depend on the ultimate goal the Council wants to achieve. 4. It should be noted that the Owasso City Charter was reviewed and changed in a vote on ' April 2, 1985. At that time, five changes to the Charter were proposed to the voters (see attached). The voters approved Proposition #1, 2, 3, & 4, but turned down Proposition #5 (see attached vote certification). Additionally, the Council conducted a Charter ' review during October and November of 1990 (see attached), however, no changes were submitted to a vote of the people. , ATTACHMENT: 1. Article 9, Section 9 -1 of Owasso City Charter 2. Resolution #85 -06 - City of Owasso 3. Memorandum dated November 29, 1990 J I� 1985 CHARTER REVIEW I RESOLUTION #85-06 1 RESOLUTION NO. 85 -06 A RESOLUTION PROPOSING AMENDMENTS AND REPEALER TO THE CHARTER OF THE CITY OF OWASSO, OKLAHOMA, IN ARTICLE 2, ARTICLE 3, ARTICLE 6, AND ARTICLE 7 THEREOF, AND CALLING FOR AN ELECTION IN THE CITY OF OWASSO, OKLAHOMA, FOR THE PURPOSES OF SUBMITTING TO THE REGISTERED, QUALIFIED VOTERS OF SAID CITY OF OWASSO, OKLAHOMA, THE QUESTIONS OF AMENDING AND REPEALING VARIOUS SECTIONS IN THE AFOREMENTIONED ARTICLES OF THE CHARTER OF THE CITY OF OWASSO, OKLAHOMA, SETTING BALLOT REQUIREMENTS, PUBLICATION OF PROPOSED CHANGES, ELECTION DATE, AND DECLARING AN EMERGENCY. WHEREAS, under the provisions of Article 9, Section 9 -1, the Charter of the City of Owasso, Oklahoma, may be amended by proposals therefor submitted by the Council, and at a general or special election therefor, ratified by a majority of the qualified electors voting thereon and approved by the Governor as provided by the State Constitution; and, WHEREAS, it is deemed advisable by the City Council of the City of Owasso, Oklahoma, that the present Charter of said City of Owasso, Oklahoma, be amended in certain particulars and that certain portions therein be repealed; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: Section 1: That the City Council of the City of Owasso, Oklahoma, hereby proposes that the Charter of the City of Owasso, Oklahoma, be amended in part and that part of the City Charter of the City of Owasso, Oklahoma, be repealed, both proposed amendments and proposed repealer being those as set forth in Exhibit "A" attached hereto. Section 2: That the City Council of the City of Owasso, Oklahoma, consistent with Article 9 of the Charter of the City of Owasso, Oklahoma, as well as state law relating thereto, calls for an election to be held in the City of Owasso, Oklahoma, on the 2nd day of April, 1985, same being a date for general election, or if such general election not be held, such being hereby called as a date for a special election to be held hereon, for the purpose of submitting to the qualified electors of the City of Owasso, Oklahoma, for their ratification or rejection amendments to and repeal of ' those portions of the Charter of said City of Owasso, Oklahoma, referred to in Exhibit "A ". Section 3: The amendments and repealers contained in said Exhibit "A" shall be placed on the ballot for ratification or rejection in a manner so that each Section of the Articles containing the proposed changes may be voted upon separately, except that where passage of a proposal contained in one Article is interrelated with that proposed in another, the two may be combined for voting purposes; further, that in addition to provision for voting separately on each Article, u , the ballot shall be prepared in such a manner as to allow the ^II voters to vote for approval or rejection of the proposals in their entirety by a single mark, provision for same to be placed at the top of said ballot. Section 4: The ballot shall set forth propositions set out ' in Exhibit "A" attached hereto, in a concise manner, containing the gist of the propositions couched in language ' that may be readily understood by persons not engaged in the practice of law. The ballot title shall contain language which clearly states that a "yes" vote is a vote in favor of the proposition and meaning to ratify such proposition, and a "no" vote is a vote against the proposition and meaning to reject such proposition. r Section 5: This Resolution, in addition to the proposal for amendments to and repealers of portions of the Charter of the City of Owasso, Oklahoma, shall constitute a call for an election ratifying the proposals or rejecting same, in whole or in part. Additionally, consistent with the provisions of Section 6 -10 of Article 6 of the Charter of the City of Owasso, Oklahoma, said election shall be conducted in A� accordance with the provisions of the State Constitution and laws applicable to city elections. r Section 6: The proposed amendments and repealers as well as r I w an announcement of the date for the election on same shall be published as required by law. Section 7: The present Articles of the Charter of the City of Owasso, Oklahoma, as well as the proposed Articles as they would appear if the amendments and repealers were ratified and approved, is attached hereto as Exhibit "B" and incorporated by reference herein to be used for purposes of comparison and understanding of the changes proposed herein. Section 8: That by reason of the fact that the effective date of this Resolution must occur prior to thirty days from the date hereof in order that submission of the proposed amendments and repealers to the qualified electors may occur on April 2, 1985, and by virtue thereof result in a substantial savings of monies to the City of Owasso, Oklahoma, and as a result thereof, the inhabitants of the City of Owasso, Oklahoma, it is necessary that this Resolution take effect immediately upon its passage and publication. As a result of such action being necessary for the purposes of effectuating a substantial savings to the inhabitants of the City of Owasso, Oklahoma, an emergency is hereby declared to exist whereby, this Resolution shall take effective immediately upon passage and publication thereof. PASSED AND APPROVED this 5th day of February, 1985, with the emergency clause voted upon separately. CITY COUNCIL, CITY OF OWASSO, OKLAHO By: / ystl �L,,, Boyd M. SpL,ncer, Mayor ATTEST: n fyendtickson, City Cler AS TO NORM: onald D. Cates, City Attorney 9P op PROPOSITIONS FOR AMENDMENT ' TO THE CHARTER OF THE CITY OF OWASSO, OKLAHOMA PROPOSITION I ' Shall Article 2, Section 2 -1(b) of the Charter of the City of Owasso, Oklahoma, be amended to provide as follows: ' Only qualified electors of the City who reside in the respective wards from which they are elected or appointed to fill a vacancy, shall be qualified for the offices of Councilmen. Upon election, or appointment, as the case may be, such Councilman shall continue to reside within the ward from which elected or appointed during the entire term of said Councilman's office, or upon removal of residence therefrom, forfeit such office. No Councilman may hold any office in the City government by appointment by the City Manager or by any subordinate of the City Manager. If the Mayor or any other A Councilman is convicted of a crime involving moral turpitude, his office shall become vacant immediately when the case is finally determined." PROPOSITION II Shall Article 2, Section 2 -8 of the Charter of the City of Owasso, Oklahoma, be amended to provide as follows: "If the Mayor or any other Councilman is absent from more than one -half of all the regular and special meetings of the Council held within any period of four consecutive calendar months, such perso n shall thereupon cease to hold office." PROPOSITION III Shall Article 3, Section 3 -1(a) of the Charter of the City of Owasso, Oklahoma, be amended to provide as follows: "There shall be a City Manager. The Council shall appoint him for an indefinite term by a vote of majority of all its members. It shall choose him solely on the basis of his executive and adminis- trative qualifications. At the time of his appointment, he need not be a resident of the City or State; but, during his tenure of office, he shall reside within the limits of said City or the designated fence line thereof. Neither the ■ Mayor nor any other Councilman may be appointed City Manager or Acting City Manager during his term nor within two years after the expiration of his term." PROPOSITION IV Shall Article 6, Section 6 -3, and Section 6 -4 of the Charter of the City of Owasso, Oklahoma, be amended to provide as follows: 4 "Section 6 -3: Any person qualified for the office for which he is filing may have his name placed on the ballot for the primary election as a candidate for councilman from his ward by filing, on the first Monday, Tuesday, or Wednesday of February, unless any such day or days be a legal holiday or a day wherein the office of the secretary of the county election board is lawfully closed, whereupon such time shall be extended commensur- ate with the legal holiday or lawful closing, with the secretary of the county election board, a sworn statement of his candidacy. Section 6 -4: A primary election shall be held on the first Tuesday in March of every year to nominate candidates for Councilmen to succeed those whose terms are expiring in the respective year. If only one person is a candidate for an office to be filled, he shall be not only nominated, but also elected ipso facto, and his name shall not appear on the primary or general election ballot. Every qualified elector of the City shall be entitled to vote for one candidate for each office to be filled." PROPOSITION V Shall Article 7, Section 7 -1 through Section 7 -5 of the Charter of the City of Owasso, Oklahoma, be repealed and provide in place thereof the following: ARTICLE 7 REMOVAL OF COUNCILMEN "Section 7 -1: In addition to the circumstances hereinbefore mentioned terminating the term of office of a Councilman, any Councilman may be removed from office for any cause specified by applicable state law for the removal of officers, and by the method or methods prescribed thereby." 0 �J_ 1 F, e Published In the Owasso ` Porter also, addttiori to pcovfaiori .for votingjepa�ately;on Affidavit Of Publieatio -,::� County Oklahoma Febeuary u°:28 a: each Article, the ballot shall be 4%,.—M. 2," STATE OF OKLAHOMA, TULSA COUNTY, Bill R. Retherford, of lawful age, being and authorized, says that he is publisher of the Owasso Reporter newspaper printed in the City of ,Tulsa Tulsa County, Oklahoma, a newspaper q publish legal notices, advertisements and publ provided in Section 106 of Title 25, Oklahoma St March 73935 i -T - 7 Y t an,,� a mamller -aS t0 °'4"r the voters . t0 vote for . 'approval re the 241, 8 d Y u tx` o� proposals !II then - entirety -by a singI vwl , provision for same to A �iESO ON N0.1tS li , be place at the top of chid ballot. A RE OLUTION �, 320POSING AMENI ` MENTSr:AND REP LER �O :THE Section 4: The ballot shall ,set forth proposi- - . ' tionsset. outInExhibit "A "attachedhereto,ina r; CHARTER',AF TAE 'OF OWASSO, OKLAHOhfA, IN ARTICU 2, ARTICLEt3, concise ' manner tafninig the .gist of the i;'propositiom in.language that may be ARTICLE :6 -AND.J ATICLE 7 THEREOF. ' -+z readily mdeatood by oeisms mt enaaaed in tM ,OF.::ShMh T NG TO D, QIIALIFTEp�VOTERS OWASSO OKLAHOMA, OF AMENDIN(', ;jAND THE CITY OF rbWAk§A: as amended, and thereafter, and complies wltt ""WHEREAS, �� P�ti� of Mtic>� st Section 9-1, -the Charter of the City Oklaho :'may be amended by requirements of the laws of Oklahoma with rei tberefor submitted by the Council, � "t•.a f general or special election therefore, ratified by i•a majority of the qualified electors voting legal publications. } thereon and approved by the Governor as Provided by the state Constitution-, and, r , That said notice, a true copy of which is WHEREAS, it is deemed advisable by tlfe City Council of the City of Owasso, Oklahomaa that the present (barter of said City of Owasso, hereto, was published in the regular editie Oklahoma, be amended in certain particulars and that certain portions therein be repealed; newspaper during the period and time of ubli NOW, THEREFORE, BF,. IT RESOLVED BY j P THE &F COUNCII. OF THE CITY OF OWASSO, OKLAHOMA: not m �s�lpplem -e lthn he following dates: ` F e 11 11 ZZ tiff Section 1: That the City council of the City of Owasso, Oklahoma, hereby proposes that the MA.Xch . 7th......... 198.5 ........... ;r .Charter• of the City of owawo,, Oklahoma „be amended in part and that part of the City Charter of the City se Owasso; Oklahoma, ••o- . .... repealed, both proposed amendments and pro- posed repealer being those as act forth in Exhibit Subscribed and sworn to befor a this .. 7th. A” attached hereto. day of March owe Z: C that the City council tin CSty`of Idaboma, caasistent with Amide It of the Charter of the CiO of Owasso, Oklaboms l6s well as state law relating Thereto ca1Ls for an .................. election -to , be ,-held : In the; of , O�vasao Oklahoma, on the Bod day:of Apt II; 1935, isadoe Xr, - being a date` for ¢eneral'deciiar� *rnkrif' My commission expires: Sept ember 1.3, PUBLISHER'S FEE $ .422. within two years after the ezpiratlo�n of his ten," PROPIUMON IV 5hap rticle B, Section- 6-3, and Section 3.4 of the (barter of the City of Owasso, Oklahoma, be r*mendedtoprovldeas follows: : - 6-3: Any Perron qualified for the office for which he is filing may have his name . placed on the ballot for the primary election as a candidate for councilman from his ward by filing, on the first Moodsy, r Tuesday, or Wednesday of February, unless any sack day or days be a legal holiday or a day wherein the office of the secretary of the county election board is lawfully dosed, whereupon such time shall be' extended commute -with the legal holiday or _ lawful dosing, with the secretary of the county election board, a sworn statement of his candidacy. Section 94: A primary election shall be held on the fist Taeeday In March of every year to nominate candidates for Councilmen to succeed those whose terms are expiring in the respective year. If only one person is a candidate for an office to be filled, he shall be not only nominated, but also elected ipso facto, and his name shall not appear on the primary or general election ballot. Every qualified elector of the City shall be entitled to vote for one candidate for each office to be filled„ PROPOSMONV Shall Article 7, Section 7 -1 through Section 75 of the Charter of the City of Owasso, Oklahoma, be repealed and'provide in place thereof the following: ARTICLE 7 REMOVALOFCOUNCa EN "Section 7 -1: Iu addition to the circumstances herelnbefore mentioned terminatleg the term of office of a Court- (11111112, any Councilman may be removed " from since for any cause _specified by applicable .state law for ,the :removal of officers, and . by the method or methods prescribed thereby .1 a�IAras I13.Iaund daamow ul op 3o t i p M rapan `=.8A10 ui Siai ula� esaie net isi aeon ;U8MLt0U1 ; -- - ffmoquno NN62 of oR 4I.ti• oI a-/ �fio'l -Y��- EXECUTIVE DEPARTMENT •�-� �-f tia.- ME- -�- t -�-- WHEREAS, pursuant to Resolution No. 85 -06, the City Council of the City of Owasso, Tulsa County, State of Oklahoma, directed five (5) propositions to be included on the ballot of the General Election conducted on the 2nd day of April, 1985, for the purpose of submitting to the qualified electors thereof, an Amendment to the Charter of said City; and WHEREAS, it appears from the Certificate of Votes of said election that the first four of the five propositions were approved by a majority of those electors voting in said election and that such four Amendments to the Charter of said City of Owasso was thereby approved were required by 11 O.S. 1981, § §13 -106, 13 -107 and 13 -111; and WHEREAS, pursuant to the provisions of 11 O.S. 1981, §13 -111, the Governor of the State of Oklahoma is required to approve City Charter Amendments if the same are not in conflict with the Constitutin and the Laws of the State of Oklahoma. NOW THEREFORE, I, George Nigh, Governor of the State of Oklahoma, by virtue of the Constitution and the Statutes of the State of Oklahoma, do hereby proclaim that the Amendments to the Charter of the City of Owasso, Tulsa County, State of Oklahoma, which were connoted as propositions number one through four on the ballots for the election of April 2, 1985, were approved by the electors of said City; I do further approve said Amendments as submitted to the electors at said election, as not being in conflict with the Constitution and the Laws of the State of Oklahoma; the Amendments to be in full force and effect as provided by Law. �n tnes� I�Preuf, d'a� h� �c�� ,a,,��V0v'4 7�n0/c�, dice 10th day, 0/ October , '�& �Yeaw a��uw Y15.d ane ClZ11JQ1a . k-Ml-ed and eighty -five and Jla& a� Ovzliamc a, seventy- sevent year. r� L .AIW L E "I F T E" F OT E* AGE CITY OF OWASSC GENERAL ELECTION APRIL 2, 1985 PROPOSITION NO. 5 YES NO 4 29 1 44 10 88 TULSA CUUNTY _WE- THE- .ILNDERSIGNED._AS- :MEMBERS OF THE COUNTY ELELTIUN BOARD OF THE COUNTY OF TULSA, STATE OF OKLAHOMA, 00 HEREBY CERTIFY THAT THE ABOVE AND FOREGOING TALLY CONTAINS THE TRUE AND CORRECT NUMBER OF VOTES LAST IN THE CITY OF OWASSO...G "NERAL- ELECTIONj- -HELD APRIL .2,_1985, IN THE COUNTY OF TULSA, STATE OF OKLAHOMA, AND THAT THE RE LTS OF SAID ELECTIUN ARE AS ABOVE SHOWN. DATED AT TULSA, OKLAHOMA, THE 2ND DAY OF APRIL, 1985- CHAIRMAN - -------------------------------------- VICE LHAIRMAN *_ZVI SECRETARY - ------ ------- - - -G1Q �y ---- ---- ------------- - - - - -- 0 61 0 83 27 171 PAGE 11 PROPOSITION_..* PPOPOSITION * PROPOSITION NU. 3 * NO. 4 * * * s NO * YES NO * YES NO * YES NO PRECINCT ABSENTEES_ 40 * 4 0 3 1 * 3 1 751 d0 i0 * 82 _.._. 8 -.. * 75 15 * 74 16 a 752 1 0* 1 0* 0 1* 1 U 753 105 _ _21_ - *_. _115_ .-to * 103 21 * 109 18 754 35 2 * 35 2 * 29 8 33 4 a 22533* 23,7 20 * 210 46 * 220 39 a TOTAL PERSONS SIGNING THE POLL BOOK FOR THE ABOVE RACES WAS 259 PROPOSITION NO. 5 YES NO 4 29 1 44 10 88 TULSA CUUNTY _WE- THE- .ILNDERSIGNED._AS- :MEMBERS OF THE COUNTY ELELTIUN BOARD OF THE COUNTY OF TULSA, STATE OF OKLAHOMA, 00 HEREBY CERTIFY THAT THE ABOVE AND FOREGOING TALLY CONTAINS THE TRUE AND CORRECT NUMBER OF VOTES LAST IN THE CITY OF OWASSO...G "NERAL- ELECTIONj- -HELD APRIL .2,_1985, IN THE COUNTY OF TULSA, STATE OF OKLAHOMA, AND THAT THE RE LTS OF SAID ELECTIUN ARE AS ABOVE SHOWN. DATED AT TULSA, OKLAHOMA, THE 2ND DAY OF APRIL, 1985- CHAIRMAN - -------------------------------------- VICE LHAIRMAN *_ZVI SECRETARY - ------ ------- - - -G1Q �y ---- ---- ------------- - - - - -- 0 61 0 83 27 171 PAGE 11 1990 CHARTER REVIEW I t DATE: BACKGROUND: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO RODNEY J RAY CHARTER REVIEW REPORT NOVEMBER 29, 1990 A Charter Review Committee was established by the Council on October 3, 1990, for the purpose of reviewing the existing Charter and to propose necessary changes. Each member of the Council has received a report from the Committee as prepared by the City Attorney. The Committee requests that, before any further action is taken or ` expense incurred, the items in the report be acted upon separately by the Council. This will determine if there is sufficient support to continue consideration of each individual item. The Committee has developed a list of items for Council consideration. Those items that receive the support of the Council will be rewritten into final form by the City Attorney for publication and public hearing. After a public hearing the Council ' would then vote on the final items to be presented to the voters on the March primary election ballot. Based on my understanding of the process and previous discussions (see memorandum dated September 27), I propose the following schedule of activities for implementing this process. Please note that the only specific deadline is the date for calling an election. We are required to give the election board 45 -days notice prior to any election. If we are to have a March 5th election we must pass a resolution calling for that event no later ® January 15th. March 5th is the normal election date for the City's primary election and it would be less costly to include the Charter election on that same date if the Council so desires. Dec. 18, 1990 - Council conducts public hearing on the recommended amendments as a part of the regular Council meeting. ' Jan. 8, 1991 - City Council takes action on the requested amendments by adopting ' or denying a resolution calling for an election that will place the questions before the people. MEMORANDUM TO: FROM: SUBJECT: I t DATE: BACKGROUND: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO RODNEY J RAY CHARTER REVIEW REPORT NOVEMBER 29, 1990 A Charter Review Committee was established by the Council on October 3, 1990, for the purpose of reviewing the existing Charter and to propose necessary changes. Each member of the Council has received a report from the Committee as prepared by the City Attorney. The Committee requests that, before any further action is taken or ` expense incurred, the items in the report be acted upon separately by the Council. This will determine if there is sufficient support to continue consideration of each individual item. The Committee has developed a list of items for Council consideration. Those items that receive the support of the Council will be rewritten into final form by the City Attorney for publication and public hearing. After a public hearing the Council ' would then vote on the final items to be presented to the voters on the March primary election ballot. Based on my understanding of the process and previous discussions (see memorandum dated September 27), I propose the following schedule of activities for implementing this process. Please note that the only specific deadline is the date for calling an election. We are required to give the election board 45 -days notice prior to any election. If we are to have a March 5th election we must pass a resolution calling for that event no later ® January 15th. March 5th is the normal election date for the City's primary election and it would be less costly to include the Charter election on that same date if the Council so desires. Dec. 18, 1990 - Council conducts public hearing on the recommended amendments as a part of the regular Council meeting. ' Jan. 8, 1991 - City Council takes action on the requested amendments by adopting ' or denying a resolution calling for an election that will place the questions before the people. ^ CHARTER REVIEW PROCESS 1 NOVEMBER 29, 1990 PAGE TWO March 5, 1991 - Conduct an election on the Charter amendments at the time of the Primary election. '~ A special "work session" of the Council was conducted on Tuesday, '~ November 27th at 9:30 a.m. for the purpose of providing initial background on each of the items contained within the report. ATTACHMENTS: 1. Report form the Charter Review Committee 2. Memorandum from City Manager dated September 27, 1990 "' jk/council/#6-12490 i~ CATES ~ COBB. P.A. AN ASSOCIATION OF INDEPENDENT RONALD D. CATES ATTORNEYS AND COUNSELORS AT LAW JANE ANN COBS OF COUNSEL SUITE 109 EXECUTIVE CENTER EL LIOTT H. HOwE ' 12820 E. 86rw ST. N. OWAS80. Offi.AHOMA 74066 s1e/z~z-sssz November 14, 1990 Mr. Rodney J. Ray City Manager City of Owasso 207 South Cedar Owasso, Oklahoma 74055 Re: Charter Review, City of Owasso, Oklahoma Dear Mr. Ray: Enclosed you will find a Memorandum to the City Council of the City of Owasso, Oklahoma from the Charter Review Committee regarding proposed changes in the Charter of the City of Owasso, Oklahoma. Should you have questions regarding same, please do not hesitate to contact Mr. Cates. Sincerely, ~ • ~G~!~ C dy Kidd Secretary to Ronald D. Cates jek Enclosure 11140.001 MEMORANDUM T0: The City Council, City of Owasso, Oklahoma FROM: Charter Review Committee DATE: November 12, 1990 RE: Charter Review In accordance with direction given by the City Council, the Charter Review Committee consisting of Mayor Mark Thompson, Vice Mayor John Phillips and City Attorney Ronald D. Cates have reviewed the Charter of the City of Owasso, Oklahoma, as well as met for purposes of discussion of anv areas of recommended change to such Charter. After review of the Charter, as well as discussions con- cerning same, it is the collective decision of the Charter Review Committee to submit to the City Council a listing of provisions of the City Charter wherein change is potentially desirable by the Council for recommendation to the qualified electors of such City. For the sake of economy, the Committee has refrained from drafting language to implement such changes pending the City Council's col- lective decision as to such proposed changes as being desirable to submit to the voters of the City. Consequently, what is submitted at present should be considered as concepts for consideration by the Council. It is anticipated if the City Council deems desirable proceeding with any or all of the proposed changes then subsequent to such decision drafting of proposed language to incorporate such concepts for presentment to the voters would be undertaken. Addi- tionally, it should be observed that the following listing is a listing of areas that the Charter Review Committee felt a Charter change should be considered; however, such is not intended to be exhaustive thereof and any comments or ideas regarding other areas of change which the Administration or Council deem desirable are welcomed. AREAS OF PROPOSED CHANGE: 1. Article I - Incorporation; Form of Government; Powers, Section 1-3--Powers of City--The Charter Review Committee deemed desirable to recommend for Council consideration, amendment to said Charter, in particular Section 1-3--Powers of City to provide for incorporation therein of zoning powers. Presently, the powers of the City of Owasso, Oklahoma, in regards to zoning originate by virtue of enabling legislation from the State. Consequently, based upon decision of the Supreme Court of the State of Oklahoma, all provisions, both substantive as well as procedural, of the laws of the State of Oklahoma relating to zoning are exclusive in terms of powers of the municipality. Accordingly, the effect of such deci- sion has been to place limitations upon the municipality's handling of zoning matters. The implication of such opinion has been to the extent that if and in the event zoning powers originated by virtue Memorandum, The City Council November 12, 1990 Page 2 of grant from the people as contained in a charter of a home rule city, such statutory limitations would not exist. Accordingly, it is submitted that consideration should be given to inclusion of such powers as a power granted directly from the qualified electors of the City and incorporated within the Charter; 2. Article II - The Council, A. Election of Members of the City Council from Wards in Lieu of At Large Elections. Amending the manner in which mem- bers of the City Council are elected to such Council was proposed. Essentially, modification of Section 2-1 as well as 6.1 and 6.6 of the City Charter was discussed wherein the present system, such being City Council members being elected at large by the citizens of the City, was recommended for deletion and in lieu thereof there be provided that the members of the Council be elected by qualified electors of the Ward such Council member represents. The philoso- phy behind such recommended change is that such would result in the members of the Council truly representing Wards from which they are elected. B. An additional recommendation for Council considera- tion as relates to the City Council is for abolishment of the office of Mayor and Vice Mayor and in lieu thereof the Council govern in a commission format. Essentially, such concept results in little change insofar as powers are concerned due to the fact that under the existing City Charter, the office of Mayor, or in the Mayor's absence the Vice Mayor, possesses only ceremonial powers, marshal law powers and acts as the presiding official for the City Council during its meetings. In lieu thereof, the City Council, or commission as the case may be, would essentially per- form the same function, however, a presiding official would be determined on a rotational basis. Further, any ceremonial repre- sentation of the City would be accomplished via City Council, or commission; en banc direction. Further, it is contemplated in such format that insofar as there exists a need for a contact person for the City of Owasso, Oklahoma, which historically is the Mayor of said City, that such matter would be delegated unto the City Manager of the City of Owasso, Oklahoma. C. It is recommended that Section 2-7--Council Meetings ' be modified to allow for executive sessions to be held as may be authorized by state law. The change is recommended to allow lati- tude to the Council to retire into executive sessions to deal with matters recognized by state law as being properly within the scope of executive sessions without any unintended limitation arising from the Charter. Considering the Oklahoma Open Meeting Law is a matter of statewide concern,_and consequently, obligatory upon the t City, it is felt that modification of the Charter, which contains Memorandum, The City Council November 12, 1990 Paqe 3 language predating the Oklahoma Open Meeting Law to the extent Oklahoma law allows, would be advisable. D. It is recommended that Section 2-11--Council Quorum, Rules, Yeas and Nays be modified by deletion of the following phrase, to-wit: "but a smaller number may adjourn from day to day or from time to time", by reason of such being confusing, as well as inconsistent with the Oklahoma Open Meeting Law. 3. Article III - City Manager and Administrative Departments and Article IV Department of Finance; Fiscal Affairs The Charter Review Committee submits for consideration signi- ficant reorganization of the administrative departments within the City. Essentially, the specific submittals are as follows, to-wit: A. Provide that the office of City Treasurer be an office of appointment by the Council; B. Expand upon the existing duties of the position of City Clerk to encompass the receipt of revenue and remittance of same to the City Treasurer, the custodian and financial officer of the City; C. Provide that City shall, at all times, provide for the provision of police, fire and ambulance service within said City; and, D. Provide for modification of Section 4-4 of the Charter to require competitive bidding on public improvements in an amount equal to that as required by the Public Competitive Bidding Law of the State of Oklahoma. ^ 4. The Charter Review Committee recommends to the City Council consideration of modification of Article VI relating to ' elections within the City of Owasso, providing the legislative body with the power to adopt by ordinance provisions for the City running City elections in alternative to such being run by the ~ Tulsa County Election Board. It appears that a significant savings could result from the election being conducted by the City as well as more centralized voting being achieved. 5. The Charter Review Committee recommends to the extent ~ such does not require substantial modification of the Charter, that all reference to gender be removed. ' 11050.006 MEMORANDUM ' TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY SUBJECT: REQUEST TO ESTABLISH A "CHARTER REVIEW COMMITTEE" DATE: SEPTEMBER 27, 1990 BACKGROUND: ^ Pursuant to previous discussions, the purpose of this request is to establish a Charter Review Committee. The Mayor has indicated that a good approach to the entire charter review process would be to form a committee comprised of two Council Members and the City Attorney. Such a committee would then have the responsibility of reviewing the existing charter and drafting any changes to that document considered to be in the best interest of the City. Based on a research of the Charter, State Statutes, and the Code of Ordinances it appears that the following sequence of events would meet the schedule requirements for this endeavor: Oct. 2, 1990 - Establish committee & appoint members r ,~ Oct. 2 - Nov. 30 - Committee review of existing charter and draft of any amendments F Dec. 4 - Committee report made to full City .Council and sent to newspaper. Dec. 18 - Council conducts public hearing on the ~ requested amendments as a part of the regular Council meeting. Jan. 8, 1991 - City Council takes action on the requested amendments by adopting or fi denying a resolution calling for an election that will place the questions before the people. April 2, 1991 - Conduct an election on the charter amendments at the time of the general election. CHARTER AMENDMENTS SEPTEMBER 27, 1990 PAGE TWO NOTE: Should the amendments be approved by the voters, the following steps would be then required: 1. The election must be certified by the County Election Board. ~ 2. The Mayor must authenticate the amended charter and transmit the document to the Governor. 3. The Governor must review the amended charter and ~ determine if the amendments are in conflict with the Constitution of Oklahoma. 4. Upon the Governor's approval of the amended charter, , it shall become the "organic law" of the City. RECOMMENDATION The staff of the City will refrain from active participation in this process unless specifically requested to research or present information. There will, therefore, be no recommendation on these memorandums relating to this issue. We consider this process basic to the policy makers responsibilities and desire only to be of service if we are so requested. It is my understanding, however, that Mayor Thompson will have a recommendation on this issue. CITATIONS_ "OWASSO CHARTER" - Section 9-1 (Article 9, page C-18) "OKLAHOMA__S_TATUTES - Title 11, Article 13, Section 13-111 , jk/council/#1-10029