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Home My WebLink About1997.01.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: January 21, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 17, 1997. 1. Call to Order 2. Flag Salute 3. Roll Call 4 5. AGENDA Request Approval of the Minutes of January 7, 1997 Regular Meeting. Attachment #4 Request Approval of Claims Attachment #5 Owasso Public Works Authority January 21, 1997 Page 2 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Unfinished Business 9. New Business 10. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 7, 1997 The Owasso Public Works Authority met in regular session on Tuesday, January 7, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and tAgenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 3, 1997. ITEM l: CALL TO ORDER Chairman Ewing called the meeting to order at 8:02 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Danny Ewing, Chair Tracy Standridge, Councilor Joe Ramey, Vice Chair Mary Lou Barnhouse, Trustee Michael Helm, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ITEM 4: REQUEST APPROVAL OF THE MINUTES OF DECEMBER 17 1996 REGULAR MEETING. Mr Ramey moved, seconded by Mr Helm, to approve the minutes as submitted, by reference made a part hereto. AYE: Ramey, Helm, Barnhouse, Ewing NAY: None Motion carried 4 -0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS Mr Ramey moved, seconded by Chairman Ewing, that the following claims be approved as submitted: (1) OPWA Fund $70,964.81; (2) OPWA Capital Improvement Fund $29,516.05; (3) Interfund Transfers $35,329.75; (4) Payroll $26,564.67. AYE: Ramey, Ewing, Barnhouse, Helm NAY: None Motion carried 4 -0. Owasso Public Works Authority ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None. ITEM 9: NEW BUSINESS None. ITEM 10: ADJOURNMENT Mr Ramey moved, seconded by Chairman Ewing, to adjourn. AYE: Ramey, Ewing, Barnhouse, Helm NAY: None Motion carried 4 -0, and the meeting was adjourned at 8:03 p.m. Marcia Boutwell, Authority Secretary 2 January 7, 1997 Danny Ewing, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AU'T'HORITY 1:'17:'`97 10:1:15 A. /P CLAIMS REI'ORI APAPVR PAGE: 10 PO # "TEND0R DESCRIPT [ON AMOUNT OPWA ADMINISTRATION 97000 i F011iLD D CATE'E, 97'0071 AT&T WIRELESS SERVICES 970071 AT &T WIRELESS SERVICES 1;71055 GO SYSTEMS 971356 CITY GARAGE 971434 SAM.S CLUB 971564 AT &T WIRELESS SERVICES 971565 PSO 971557 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = RE rAIMEi PHONE USE -CARR PHONE USE -B +OGLE FUEL 12/96 REPAIRS 17:'96 OFFICE SUPPLIES 121"96 PAGER USE 12/96 USE 12/96 PLEXAR METER READING INC 13/96 COLLECTIONS FUEL 12/96 METER READING METER READING METER, READING ME7£P. READING DEPARTMENT TOTAL = WATER 970707 OWASSO TRAVEL 971.288 WATER PRODUCTS INC 971323 CITY OF TULSA 971336 YALE UNIFORM RENTAL 971355 GO SYSTEMS 971356 CITY GARAGE 971392 WATER, PRODUCTS INC 971393 WATER PRODUCTS INC 971454 TREASURER PETTY CASH 971454 TREASURER PETTY CASH 971485 OKIE ONE CALL SYSTEM 971564 AT &T WIRELESS SERVICES 971565 PSO 971566 SOUTHWESTERN BELL TELE 971567 SOUTHWESTERN BELL TELE DEPARPMENT TOTAL = = = =) AIRFARE -CAR.R METER SUPPLIES WATER 12/96 UNIFORM RENT /CLEAN FUEL 12/96 REPAIRS 12/96 METER. SET MATERIALS METER SET MATERIALS EXAM FEE AWWA REGIS FEE ANNUAL FEE 12/96 PAGER. USE 12/96 USE 1/97 NON - PLEXAR 12/96 PLEXAR. 7 46.30 25. j5 9.47 170.44 35.35 V • v! 94.89 95.36 1,184.11 124.20 25.00 UTILITY BILLING `i7_.j= 971266 DEREK RAVERT 911326 CSC CREDIT SERVICES, 1,087.72 971355 GO SYSTEMS 971416 JOHNNY ROGERS 971417 OSCAR MCLAURIN 971418 BRAD SPARKMAN 971419 TYRONE DINKINS RE rAIMEi PHONE USE -CARR PHONE USE -B +OGLE FUEL 12/96 REPAIRS 17:'96 OFFICE SUPPLIES 121"96 PAGER USE 12/96 USE 12/96 PLEXAR METER READING INC 13/96 COLLECTIONS FUEL 12/96 METER READING METER READING METER, READING ME7£P. READING DEPARTMENT TOTAL = WATER 970707 OWASSO TRAVEL 971.288 WATER PRODUCTS INC 971323 CITY OF TULSA 971336 YALE UNIFORM RENTAL 971355 GO SYSTEMS 971356 CITY GARAGE 971392 WATER, PRODUCTS INC 971393 WATER PRODUCTS INC 971454 TREASURER PETTY CASH 971454 TREASURER PETTY CASH 971485 OKIE ONE CALL SYSTEM 971564 AT &T WIRELESS SERVICES 971565 PSO 971566 SOUTHWESTERN BELL TELE 971567 SOUTHWESTERN BELL TELE DEPARPMENT TOTAL = = = =) AIRFARE -CAR.R METER SUPPLIES WATER 12/96 UNIFORM RENT /CLEAN FUEL 12/96 REPAIRS 12/96 METER. SET MATERIALS METER SET MATERIALS EXAM FEE AWWA REGIS FEE ANNUAL FEE 12/96 PAGER. USE 12/96 USE 1/97 NON - PLEXAR 12/96 PLEXAR. 7 46.30 25. j5 9.47 170.44 35.35 V • v! 94.89 95.36 1,184.11 124.20 25.00 53.37 178.95 `i7_.j= 151.20 33',',65 1,087.72 86.00 542.90 69,368.29 94.40 150.47 188.90 801.71 976.33 40.00 40.00 50.00 81.85 243.04 63.96 23.84 72,751.69 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 1 / 17 %97 10:21:15 A/P CLAIMS REPORT APAPVR PAGE: 11 PO E T DO R WASTEWA,ER TREATMENT- PLANT - - -- 9713:=6 YALE UNIFORM RENTAL 971355 GO SYSTEMS 971356 CITY GARAGE 971438 PALACE OFFICE SUPPLY 971494 ADVANCED CHEMICAL 971564 AT &T WIRELESS SERVICES 9715�5 PSO 971567 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = =3 WASTEWATER COLLECTION ------------------------ - - - - -- UNIFORM REPT /CLEAN FUEL 12/96 REPAIRS 12;'96 OFFICE SUPPLIES CHLORINE 12/96 PAGER. USE 12!96 USE 121'96 PLEXAR 970297 ALPHA ELECTRICAL SERVICES LIFT STATION REPAIR 971114 RADIO INC BULBS -LIFT STATIONS 971336 YALE UNIFORM RENTAL UNIFORM RENT :/CLEAN 971355 GO SYSTEMS FUEL 121/96 971356 CITY GARAGE REPAIRS 12/96 971454 TREASURER PETTY CASH RE(MB PETTY CASH 971483 MILL CREEK LUMBER & SUPPL MAINT /REPAIR SUPPLIES 9714,5 OKIE 0, ?E CALL SYSTEM ANNUAL FEE 971488 LOCKE WHOLESALE ELEC LIFT STATION PARTS 971491 AFFILIATED ELECTRONICS REPAIR PARTS 971564 AT &T WIRELESS SERVICES 12/96 PAGER USE 971565 PSO 12/96 USE 971566 SOUTHWESTERN BELL TELE 1/97 N011- PLEXAR 971567 SOUTHWESTERN BELL TELE 12/96 PLEXAR DEPARTMENT TOTAL = = = =) REFUSE COLLECTIONS ------------------------ - - - - -- 970897 WAL -MART UNIFORM PANTS 971285 WILLIAMS REFUSE EQUIPMENT GREEN POLYCARTS 8/6!96 971336 YALE UNIFORM RENTAL UNIFORM RENT /CLEAN 971355 GO SYSTEMS FUEL 12!96 971356 CITY GARAGE REPAIRS 12/96 971356 CITY GARAGE REPAIRS 12/96 971454 TREASURER PETTY CASH REIMB PETTY CASH 971461 M.E.T. POLLUTANT PROGRAM FY97 971493 WASTE MANAGEMENT OF OKLA TIPPING FEES 12/96 78.40 8.88 10.82 34.00 13.90 5, 951.6 49.36 6,630.50 240.00 32.62 57.60 215.2 L J . U 10.00 7.05 50.00 56.39 46.28 6.95, 737.53 318.03 24.68 2,006.43 94.72 5,700.00 61.60 589.56 75.34 2,270.78 9.57 1,447.65 5,993.70 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 1/17/97 10:1:15 A.'P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT - - - -- DEPARi't-riENT TOTAL RECYCLE CENTER ------------------------------ 971:336 YALE UN)FOP.M RENITAL UN11FORM REiiT %CLEAN FUND TOTAL = = = =) 16,242.92 low. 40 2,977.85 119.01 394.59 193.52 24.62 3,722.05 103,631.42 12 971345 WASTE MANAGEMENT OF OKLA REFUcE 12i4'6 971355 GO SYSTEMS FUEL 12/96 97149: IWASTE MANAGEMENT OF OKLA TIPPING FEES 12!96 971565 971567 PSO SOUTHWESTERN BELL TELE 12!95 USE 12/95 PLE;AR DEPARTMENT TOTAL = = = =) FUND TOTAL = = = =) 16,242.92 low. 40 2,977.85 119.01 394.59 193.52 24.62 3,722.05 103,631.42 12 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01 \04 \97 APPROVED: 01 \21 \97 Chairman Trustee Trustee OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Utility Billing 3,297.59. Wastewater 6,495.13 Refuse 551.92 4,022.97 APPROVED: 01 \21 \97 Chairman Trustee Trustee MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: RODNEY J. RAY CITY MANAGER F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR REQUEST FOR SOLE SOURCE EXPENDITURE TO REPAIR THE WATER DISTRIBUTION DIVISION 1984 JOHN DEER BACKHOE January 21, 1997 Approximately six months ago, Water Distribution Division personnel using our 1984 John Deere backhoe began to notice problems associated with low digging power. The equipment was still performing adequately at that time and continued to be used. In December 1996, more severe power loss problems were experienced and Division personnel were concerned with the ability to perform the needed work in a safe manner. Division personnel suspected leaks in the hydraulic system were causing the problems. Personnel at the City Vehicle Maintenance Facility are capable of providing routine preventive maintenance needed for this type of equipment; however, the expertise needed to address these types of hydraulic problems is beyond the training and experience of the City staff. In an effort to remedy this equipment problem and determine the extent of the repairs needed, a cost estimate was solicited from Keystone Equipment. Keystone has been the source of previous John Deere backhoe purchases by the City and has a fully qualified staff of mechanics familiar with backhoe hydraulics. (In March 1995, when this backhoe was transferred to Water Distribution from the Streets Division, some other repairs were performed by a company in Claremore. This company had been researched by staff as an alternate repair facility, thereby allowing for competitive price quotes. Staff was displeased with the results of the repairs and the type of service provided, however, and this company is no longer asked for quotes.) Keystone was requested to provide an estimate for repairs based on a discussion of symptoms over the telephone. It was determined that the loader bucket and backhoe control valves would need to be rebuilt to eliminate leaking of control power. A preliminary price quote of .1 Page 2 Water Distribution Backhoe Repairs Request for Sole Source Expenditure $2,803.33 was provided, based on the above assumptions. Keystone was instructed to evaluate all components and inform City staff as to any additional items needing repair or replacement. It was felt by staff the reconditioning should extend the useful operating life of the equipment for another 5 -7 years. (The city purchased a new backhoe in January 1995 in the amount of $36,808.64.) Authorization to make the repairs was provided by the City Manager and the backhoe was transported to Keystone on January 9th. COST OF REPAIRS: To fully evaluate the condition of the backhoe the controls and hydraulic components were dismantled. On January 20th, Keystone personnel advised staff that reconditioning the control valves, as originally planned, would not guarantee they would still not leak. New loader and backhoe control valves would be required. In addition, an oil leak in the hydraulic pump pressure line was observed and the hydraulic pump piston and bore were scored, resulting in the lack of equipment power that was observed by our personnel. The original estimate was revised to reflect each of these repairs as follows: Backhoe control valve repair and replacement $3,134.29 Loader control valve repair and replacement 1,692.07 Repair hydraulic pump pressure line oil leak 341.34 Hydraulic pump repair and replacement 2,067.05 Transport charges 150.00 TOTAL ESTIMATED REPAIRS $7,384.75 The backhoe has been dismantled to determine the extent of necessary repairs. Should the equipment need to be assembled without repair, Keystone would charge us for diagnostic services already performed. The price quote has taken their labor into consideration for these services. A sole source bid for these repairs is requested, due to the expertise and quality reputation of Keystone Equipment. Also, the backhoe is dismantled at the present time and additional expense would be incurred to assemble, transport and reevaluate the equipment at another location (should staff be able to identify another qualified vendor to perform this work). FUNDING SOURCE: The FY96 -97 Water Distribution Division budget did not fully anticipated this expenditure. Adjustments in various line items can be accomplished and the Division budget contains sufficient funding needed to accomplish the necessary repairs. Page 3 Water Distribution Backhoe Repairs Request for Sole Source Expenditure RECOMMENDATION• Staff recommends Trustee approval of a sole source expenditure in the amount of $7,384.75 to Keystone Equipment Co. to repair the Public Works Department Water Distribution Division 1984 John Deere backhoe. ATTACHMENTS: 1. Keystone Equipment repair price quotations 2@ 912-- 24S -3SS7 KEYSTONE E01-1 IF. CITY OE OWASSO 70212 G43 F03 JAW 20'97 17 :06 EXplres; 04FEM 7 1 23 918-272 -2251 MAN97 17 ;05 QUOTE Model ;ilea Pint 323032 . . . . SACK §SE CONTROL VALVE PER (INSTALL NEW CONTROL VALVE ASSY' -DISASSEMBLE 2RIBINAL CONTROL VALVE FOR !NSPECTION 2 \ Labori .350.20. 1 ATE2847 CONTROL VA MUM =_=2. 4 AVOW RELIEF VAL . 88.13 35 2.52 1 011427 PLUG '14.87 l4. 27 ! AT34823 RELIEF UAL 87.37 57.37 12 826906 O -RING ME 0.39 %.£2 4 U12547 O -RING !RBA M a9 1. M. 1 SERVICE ACCESSORIES 27,02, 22 "ao 1 ENVIROMENT RECOVERY 1.00 !.03 ! SHIPPING a HANDLING &2,02 &C. 23 TG {al Lztor; M?, MOM?, +# OUGTE /ESTIMATE ++ Parts; £713,29 Mi==: E1,c? 0.32 2E 91e -245 -8557 mEYSTONE EQUIP. CITY 04 CRATED OFFICE OF CITY CLERK 207 SO. CEDAR OWAgSO OK 740= 70510 ! 643 PC JAN 20'27 17 :05 _.rl..=: CAFE097 f# GSOTW ESTIMATE w+ T&LI !moor: Parts: M±a=; 3£3.22 :ILL. 07 132.22 0.0C 1692.22 I W 912-272-2251 EWAN97 17 :05 MUOTE Model :2I0E Pin: 000000 LOADER COWR22 VALVE,RRR OF REPLACE S SECTION VALVE Labc£; 360.22 1 ..21EC& CONTROL VP IE32 1175. 7Z 1179.73 § R26906 O -RIND 1ElF 0.21 1.22 2 U12547 O-RING 4J1F 0.35 0.2J ! MISCELLANEOUS PARTS Ea.1O 33.22 !2 HY -GARB (UAL: 5,@$ 52.22 ! SHIPPING & RSNSLING 40.22 40, CC f# GSOTW ESTIMATE w+ T&LI !moor: Parts: M±a=; 3£3.22 :ILL. 07 132.22 0.0C 1692.22 913- 245 -8557 GEYSTOGE EQUIP. SITY OF DWAZS2 A 647, moo JAN 20'27 17 :07 EZpires; 04FEB17 7CS1C 2 1 04 918 -272 -6351 20JAN97 17 ;25 QUOTE . Mcdel :3105 pin: S233ae REPAIR HYSRRULIC PUMP PRESSURE LINE OIL LEAK2 Labor: 1 R2E925 O -RINE 1A2E 0.39 1 ATE5226 OIL LINE 70.68 1 T24887 ADAPTER SF«C 4.85 £ R43475 CLAMP, 3.41 1 T16172 SPACER 6.14 1 19H2705 CAP SCREW 6N3 0.25 1 14H785 NUT GL3 -- 0.25 1 M ZZ6 O-RING 1E3e 0.45 ! U1541S O -RING 1EIF 0.51 lC, H7 -GAR§ (SAL) S.2@ I SERVISE ACCESSORIES 1 0,00, I ERVIRCMENT RECOVERY 1.@c, 1 SHIPPING & HANDLING 13.ee \ Total Labor; I 2 ¥ QUOTE /ESTIMATE # Parts: Misc.- W 91.8- 245 -2,55 7 KE''I'ETUPAE EQUIP. CITY CF WATTO 2 7? .^ 10 64:3 P02 JPH 20'97 17:06 Expir es L 01FEW 1 Oz ^ -27 • -"C4 91G �� ••••�1 i9 • v 5�:2Jar,�7 Ul:� 1 L Made1:2l2L Per.. OZZ002 RF,R 7WDRAULIC FtUt"l''. (}-YD :AULIB PUMP HAS, PUMP PISTON'. AND PCRE SCURI'`iG: LabDr., 300.221. a AR 101 38 Y L P ° UM ; 1512. W - O V. O _ j R3&&T& FITTING Z- C 1FIE `J. 62 T. 4'4 1 U12547 C-PT = 1A 2 A 0.29 ?. ti " 1 827928 O-RING 1EIC ON P4790B C--PINE 1AX 2.45 1 R29926 4 -TINC 1A4A 0.41 1 8 6 87 D- -RING IA G Z. W 0. 01, U136S9 C -RING MD 2.51 5.51 1 R J6751 O-RING ICE a. - l +• •', 1. 829926 O -FING :A4A 0.49 O. AD 855751 =1 -F'TNa WTE i. 1 i 2.22 -FINE 0.4S L. jV PTS WW 7 8 LINE � AR7562E FILTER L=LE WD r.' 4.513 RS4733 WEAL WD4 1.21 2.12 U I S 1 36 HYrR UL I C WHE• 0. 45 2 , ' 0, i7oo 202 LUi I CN « 1 1 . 0Z i w • cz , a•'r... -• E4 KIT 1 t rJ L• V KIT � i A2 127.72 i �7. � SERVICE ACC;..S.•SCERiES WOO 2?. C7,�" Z 1 I Rj ZNT .+ rrCVE 1.00 .. e Total L char i 2e z, o2 .k * QUC , L^ ,`ESA' IMATE ** Parts: m i sc.. •_ . 1 c Q G �',� "1•: • 2 1 510 Z. 331 2007. 7 TS I TY rJr' C3WASc±C Cz:xpiresc 14F'E2cl- ** CUCTE /ES s IIIATE *-x Tot em l L.abc-r r ti. 0 0 1 15k. 0L) 70S10 . 912,-- 2 72 -_22._. "0JAN97 17:05 ,.. - T-Rj' -)N= O8 :MPCH'INE FROM DWASSO .TO SAND . SPRIN S, .; ^+^ t� .,,,fir ,. .. - J. 1' �Y• J i�3:y...'.- `. np E t «.n 'a l.Cf r it"RETAT. ' L . S r .L� T / vY . MADE ': '... 1. 11Ahi_,:.CH ;_C5 _ 75: oo -HAUL CHARGES - 75- . Q� 75. CC ** CUCTE /ES s IIIATE *-x Tot em l L.abc-r r ti. 0 0 1 15k. 0L) ? \. E, 7tT`E1 ft! L 1 05 518-272-2251 20JANS 7 17:05 Expines: 04=n7 Total Laior: CUOTE4ESTIMATE Parts: Misc.- OU07E i 2, 0. 00 5671.75 4452. ZZ 0. 0c. M61. M CITY 0�- ? \. E, 7tT`E1 ft! L 1 05 518-272-2251 20JANS 7 17:05 Expines: 04=n7 Total Laior: CUOTE4ESTIMATE Parts: Misc.- OU07E i 2, 0. 00 5671.75 4452. ZZ 0. 0c. M61. M