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HomeMy WebLinkAbout1997.03.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: March 18, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 14, 1997. Marcia 13 utwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of March 4, 1997 Regular Meeting. Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority March 18, 1997 Page 2 6. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of Water Meters. Mr Carr Attachment #6 The staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Water Products of Oklahoma Inc, Owasso, OK for the purchase of water meters consistent with bid specifications at a cost of $79.33 per 5/8" x 3/4" meter, $130.59 per 1" meter, and $345.92 per 2" meter. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Unfinished Business 10. New Business Owasso Public Works Authority March 18, 1997 Page 3 11. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 4, 1997 The Owasso Public Works Authority met in regular session on Tuesday, March 4, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 28, 1997. ITEM 1: CALL TO ORDER Chairman Ewing called the meeting to order at 7:05 p.m. The invocation was offered by Councilor Ramey. ITEM 2: FLAG SALUTE The flag salute was led by Chairman Ewing. IITEM 3: ROLL CALL PRESENT Danny Ewing, Chair Joe Ramey, Vice Chair Mary Lou Barnhouse, Trustee Tracy Standridge, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT Michael Helm, Trustee ITEM 4: REQUEST APPROVAL OF THE MINUTES OF FEBRUARY 18, 1997 LREGULAR MEETING. Mr Ramey moved, seconded by Dr Standridge, to approve the minutes as submitted, by reference made a part hereto. AYE: Ramey, Standridge, Barnhouse, Ewing NAY: None Motion carried 4 -0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS. Mr Ramey moved, seconded by Dr Standridge, that the following claims be approved as submitted: (1) OPWA Fund $77,816.04; (2) OPWA Capital Improvements $76,162.62; (3) Interfund Transfers $35,329.75; (4) Payroll $25,045.41. Owasso Public Works Authority March 4, 1997 AYE: Ramey, Standridge, Barnhouse, Ewing NAY: None Motion carried 4 -0. ITEM 6: REPORT FROM OPWA MANAGER Mr Carr distributed an update on the progress of construction on the wastewater treatment plant. An update will be provided to the Trustees at the first meeting of each month. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None. ITEM 9: NEW BUSINESS None. ITEM 10: ADJOURNMENT Dr Standridge moved, seconded by Mr Ramey, to adjourn. AYE: Standridge, Ramey, Barnhouse, Ewing NAY: None Motion carried 4 -0, and the meeting was adjourned at 7:09 p.m. Marcia Boutwell, Authority Secretary 2 Danny Ewing, Chairperson - i T t OF 0N!ASS0 01WASSO PUBLIC WORKS AUTHORITY A:'P CLAIMS REPORT AP APVR PAGE: 10 I - # VENDOR r��ESCR'IP'i I011 AM0UIlT L LJ v. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' - - -- x"1922 TREASURER, PETTY CASH ._ OVERPAYMENT � PLIt�1B OVEF.. A�MENT ,,.18 UIEPARTMEMT To'PAL -- - - - - -- -- JPWA ADiiINIS:`RATION ------------------- ' 9"0001 970G 6 RONALD D CATES DALE & LEE SERVICE INC RETAINER FURNACE REPAIR 701,00 350.00 ' 9.70070 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE 128.59 970071 AT &T WIRELESS SERVICES PHONE USE -CARR 36.70 ' 9700 �1 AT &T WIRELESS SERVICES PHONE USE- ROBERTS 12,70 971593 KIMBALL ACE HARDWARE REPAIR /MA1NT SUPPLIES 29,99 971922 TREASURER, PETTY CASH REIMB PETTY CASH 6,59 971945 971946 MCI TELECOMMUNICATIONS SOUTHWESTERN BELL TELE 2,'97 USE 2,97 PLE}AR 1 3,49 113.17 DEPARTMENT TOTAL =___ 1,391.23 UTILITY BILLING ------------------------------ 970138 CPS BUSINESS, INC. LICENSE FEES 217.00 ' 971595 971596 CITY GARAGE GO SYSTEMS VEHICLE REPAIRS FUEL 2/97 .85 62.35 971711 DEREK RAVERT METER READER 74,70 971735 CSC CREDIT SERVICES, INC 1/97 COLLECTIONS 25,00 471820 TULSA CUSTOM PAINT PAINT DROP BOX 95.00 971848 MARY. MEYER METER READER 65.70 971850 BRAD SPARKMAN METER REALER 152.10 971851 TYRONE DINKINS METER, READER 305.10 971852 OSCAR MCLAURIN METER READER 223.95 971853 JOHNNY ROGER,S METER. READER 178,20 - - - -- DEPARTMENT TOTAL =___; 1,399.95 WATER 1 971537 YALE UNIFORM RENTAL UNIFORM RENT /CLEAN 124.20 ' 971595 CITY GARAGE VEHICLE REPAIRS 136,39 971596 GO SYSTEMS FUEL 2/97 19.00 ' 971656 WATER PRODUCTS INC VISUAL READER 2,535.00 1 CITY OF ONI -SSO ONA;SSO PUBLIC WORES AUTHORITY '14/97 '' :08 :56 A/P CL::IMS REPORT APAPVR PAGE: i1 Earl # TT N)-D lP� ;-.EC ON AM J'° IT vh:�. L•r JCR P'r i -,z Olt,! ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 9 ' 6 :9 ;;IME, ALL A {.E HARDI',AHE REPAIR SUPPLiES ' ?71686 CITY OF TULSA WATER PURCHASE 1/97 ?I.'65 COOPER WHOLESALE HYD17 -ANT REP. IR PARTS 0-1771 ANCHOR STONE CO CRUSHER RUN =71 7` ;'LATER PRODUCTS INC METER SET MATERIALS ?71 4 WATER PRODUCTS INC ,.E Pr ,. •�•_. J REPAIR R � SIMP;,IES -1718 33 6 WATER PRODUCTS INC WATER METER'S 12.1"5/95 971851 EQUIPMENT ONE RENTAL s SA COVERALLS "'1867 KEYSTQPI£ EiQUIPMENT CO TRANSPORT BACKH OE 971883 WATER PRODUCTS INC METER SET MATERIALS 97:915 WATER PRODUCTS INC METER SET MATERIALS 971917 WATER PRODUCTS INC WATER METERS 12/5/95 971946" SOUTHWESTERN BELL TELE 22/97 PLEXAR 9 "`1947 SOUTHWESTERN BELL TELE 3/97 NON- PLEXAR DEPARTMENT TOTAL = _ _ _;N WASTEWATER TREATMENT PLANT ------------------------ - - - - -- 971537 YALE UNIFORM RENTAL UNIFORM RENT/CLEAN 971595 CITY GARAGE VEHICLE REPA'RS 971596 GO SYSTEMS FUEL 3/97 971693 SHERRY LABORATORIES, INC. SLUDGE ANALYSIS 971945 MCI TELECOMMUNICATIONS 3/97 USE 971946 SOU,rHWESTEPH BELL TELE 3/97 PLEXAR DEPARTMENT TOTAL = = = =1 WASTEWATER COLLECTION ------------------------ - - - - -- 971537 YALE UNIFORM RENTAL 971595 CITY GARAGE 971596 GO SYSTEMS 971569 KIMBALL ACE HARDWARE 971745 W W GRAINGER INC 971753 BEMS 971769 SOUTHWEST ELECTRIC 971774 W W GRAINGER INC 971882 WATER PRODUCTS INC 971932 TREASURER PETTY CASH 971946 .SOUTHWESTER.N BELL TELE 971947 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = =1 REFUSE COLLECTIONS ------------------------ - - - - -- UNIFORM RENT /CLEAN VEHICLE REPAIRS FUEL 2/97 REPAIR SUPPLIES SAFETY SUPPLIES LIFT STATION REPAIR LIFT STATION REPAIR LIFT STATION PARTS REPAIR. SUPPLIES REiMB PETTY CASH 3/97 PLEXAR 2/97 PION- PLEXAR C } ]C 1 . 8,151.04 2 9.78 15:1.96. 946•. 795.1:1 1 539.00 V v.3v 83.6 703.13 1,539.00 34.56 63.95 92,L58.I 78.40 53.09 19.92 300.00 8.34 50.75 408.80 84.60 270.60 226.51 69.36 103.89 1, 057.;34 398.08 138.42 64.96 12.15 24.56 317.72 ,668.19 W- w am CITY OF ONASSO ON&SSO PUBLIC WORKS AUTHORITY 3/14/97 8^O8^56 �/P ' ' CLAIM 8GPOR� �P�P�� P�82^ ~ PO # VSINDUB DESCRIPTION AMOU0T ---------- ------------------------- ------------------------- ------------- 971537 YALE UNIFORM RENTAL UNIFORM 8SINT/CL£AN 61.60 971595 CITY 8ABAGE VEHICLE REPAIRS 105.78 971595 ClT9 GARAGE VEHICLE REPAIRS 146.69 971596 GO SYSTEMS FUEL 21/97 499.86 971669 KIMBALL ACE 8&BDWA82 REPAIR SDPPLlE.S 18'24 971722 WASTE MANAGEMENT OF ODLA CONML REFUSE 13,423.23 971774 W N GBAING£8 INC REPAIR SU,PPLiES 59.8O ^ 971866 HOWARD STAMPER INSTALL RADIO 35.00 �^ DEPARTMENT TOTAL ====} ------------ 14,342.20 0� RECYCLE CENTER ------------------------------ 971537 YALE UNIFORM RENTAL UNIFORM RENT/CLEAN 18.40 �m 971736 WASTE M&��S����7 O� OK�� RECYCLE 1/97 2,381.10 ^ 971946 SOUTHWESTERN BELL JSLE 2/97 FLEXAR 24.56 DEPARTMENT TOTAL ====> ------------- 2,424.06 ------------- -- FUND TOTAL ===> 114,896.37 12 CITY OF OWASSO O9WA CAPITAL IMPROVEMENT FUND 3/14/97 8:08:56 &/P CLAIMS REPORT APAPVR PAGE: 13 PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- DEBT SERVICE ------------------------------ 970131 LIBERTY BANK & TRUST OWRB LOAN 245152.00 970131 LIBERTY BANK & 78DSJ OW8B LUA8 3,350.01 ------------- DEPARTMENT TOTAL ====} 27,502.01 ------------- FUND TOTAL ====> 27,5O2.01 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03 \01 \97 APPROVED: Chairman Trustee Trustee 03 \18 \97 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Utilit Billing Wastewater 399.29 5,519.81 Refuse 118.58 3,623.42 Chairman Trustee Trustee 03 \18 \97 MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: WATER METER BIDS DATE: March 12, 1997 BACKGROUND: On an annual basis, the Owasso Public Works Authority has purchased from 100 to 320 water meters through the bidding process. The bulk purchase of meters has proven to be an essential savings in terms of cash outlay. The Trustees last approved a purchase contract with Water Products of Oklahoma on December 5, 1995. More than one year has passed since the previous contract was awarded; therefore, the contract was bid to keep prices current. Over the last few years, the City of Owasso has standardized the water meter for use in our water system. The city standardized based upon the Neptune Pro-Read water meter manufactured by Schlumberger. The meters are capable of being read with a device that can be inserted in the meter lid or passed near the meter. The reading can be sent to the operator or, in the future, to a computer reader contained in the scanner. Although the City currently does not have automated reading capabilities and reads each meter by contract, it is planned to acquire additional equipment to enable automatic data collection in the future. Such a meter will allow cost- effective data collection with maximum accuracy. The specified equipment is intended to be upgraded as more meters are installed in the system. With the present equipment, a receptacle supplied with the meter can be connected to the meter and bolted to the lid. A hand -held visual reader is applied to the receptacle and a signal containing a digital meter reading can be seen. This reading may then be manually entered into the meter reader log book for billing purposes. All actions parallel typical meter readings, with the exception that the meter reader does not have to lift the lid, clean the surface of the glass and take a reading. tDue to growth in our system, the water meter bid specifications for the FY 96 -97 meter purchase estimated a need of at least 250 new meters (which will carry through all of FY 97- 98). These meters will be installed for all new residential construction and in locations requiring Page 2 Water Meter Bids replacement of existing meters due to malfunctions or zero - consumption. In FY 95 -96, work orders were processed for 259 new water meter installations. Replacement of existing meters accounted for approximately 100 additional meters. Delivery of the meters will be in partial orders over the contract period of April 1, 1997 through June 30, 1998. Orders are to be placed in quantities of not less than 10 meters per order. BID EVALUATION: Bid specifications were advertised on February 13, 1997 and mailed to five (5) potential vendors. Two bids were received on March 6, 1997. The bids were from Cooper Wholesale, Inc. (Pryor, Oklahoma) and from Water Products of Oklahoma, Inc. (Owasso, Oklahoma) with the unit prices as follows: Vendor Quantit Description Unit Price Total Price Cooper Wholesale, Inc 250 %" x 'A " meters $92.54 $23,135.00 10 1 " meters $152.35 $1,523.50 2 2" meters $403.57 $807.14 Water Products of 250 %" x 3A" meters $79.33 $19,832.50 Oklahoma 10 1 " meters $130.59 $1,305.90 2 2" meters $345.92 1691.841 Water Products was the successful bidder on the previous meter contract awards. The unit price for the 6/a" x 3a " meters has increased slightly since the last contract (from $76.95 to $79.33 per meter). The 1" meters have also increased (from $92.55 to $130.59 each). FUNDING SOURCE: The FY 96 -97 Public Works Department Water Division Operating Supplies budget (line item 61 -520 -5220) includes sufficient funds to purchase the needed meters. RECOMMENDATION: Staff recommends the Trustees award a contract to Water Products of Oklahoma, Inc., Owasso, OK for the purchase of 6/a" x V water meters at $79.33 each, 1" water meters at $130.59 and 2" meters at $345.92 each. ATTACHMENTS: 1. Bid Tabulation 2. Bid Specifications 3. Bid Submittal , CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date: 3/6/97 Council /Trustee Approval: Item: Water Meters Number of Bids: Bids Opened By: Marcia Boutwell Witness: Roger Stevens iWitness: Bidders Water Products Inc, Owasso Cooper Wholesale, Pryor Certification: Amount of Bid $21,830.24 $25,465.64 I, Marcia Boutwell, City Clerk, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: Date: CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR 5/8" X 3/4" NEPTUNE T -10 PRO -READ USG WATER METERS 1" NEPTUNE T -10 PRO -READ USG WATER METERS 2" NEPTUNE T -10 PRO -READ USG WATER METERS FEBRUARY 1997 CITY OF OWASSO, OKLAHOMA OWASSO PUBLIC WORKS AUTHORITY CONTRACT DOCUMENTS AND SPECIFICATIONS FOR 5/8" X 3/4" NEPTUNE T -10 PRO -READ USG WATER METERS 1" NEPTUNE T -10 PRO -READ USG WATER METERS 2" NEPTUNE T -10 PRO -READ USG WATER METERS CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY Table of Contents Notice to Bidders Specifications Bid Form Bid Affidavit Notice of Award Contract for Materials Invoice Affidavit NOTICE TO BIDDERS Sealed Bids will be received by the City of Owasso /Owasso Public Works Authority at the Owasso City Hall, Office of Contract Administrator, 207 South Cedar, PO Box 180, Owasso, Oklahoma 74055 until 2:00 p.m. on the 6th day of March, 1997, and then at said City Hall publicly opened and read aloud. This will be for the furnishing of the following items: a minimum quantity of 250 Neptune 5/8" X 3/4" T -10 Pro - Read USG Water Meters; 10 Neptune 1" T -10 Pro -Read USG Water Meters; and 2 Neptune 2" T -10 Pro -Read USG Water Meters. Further information and specification packets can be obtained by contacting Marcia Boutwell, Contract Administrator, at Owasso City Hall during regular working hours. Envelopes containing bids must be sealed and marked to identify the item being bid. All bids must be submitted on the bid forms included with the bid documents. The City of Owasso /Owasso Public Works Authority expressly reserves the right to waive any informalities or minor defects or reject all bids. Any bid received after the time and date specified shall not be considered. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (30) calendar days from and after the date herein for the opening of bids. Marcia Boutwell, Contract Administrator February 13, 1997 WATER METER SPECIFICATIONS The specifications described are for bids for the purchase of the following minimum expected quantities: 250 NEPTUNE 5/8" X 3/4" T -10 PRO -READ USG WATER METERS 10 NEPTUNE 1" T -10 PRO -READ USG WATER METERS 2 NEPTUNE 2" T -10 PRO -READ USG WATER METERS This proposal shall be for furnishing the City of Owasso, Oklahoma new water meters and related materials for cold water service in non - corrosive water for the period of: April 1, 1997 through June 30, 1998 GENERAL DESCRIPTION: Water meters to be furnished under this specification will be magnetic drive, permanently sealed register, positive displacement type meters, more specifically described in other parts of these specifications. DELIVERY OF ITEMS: The listed quantities are the expected minimum to be purchased. Additional purchases are to be provided at the same unit cost under the terms of the specifications. 1 Items to be furnished under these specifications are to be delivered to the City of Owasso Water Division offices at the Wastewater Treatment Facility. Delivery is expected to be in partial orders as needed, but in quantities of not less than 10 meters per order. When a partial order is needed, delivery must be received in less than 5 working days from the date the order is placed. CONTROLLING SPECIFICATIONS: Unless stated otherwise by this standard, the water meters to be furnished will equal or exceed the requirements of AWWA Standard C700 -90, or latest revision, with particular reference to flow capacity, displacement pressure loss, accuracy and physical dimensions. Meter models and designs shall have been continuously manufactured in the U.S. for a minimum of five (5) years and meters being bid must have been approved by the City of Owasso prior to bid announcement. The 5/8" or 5/8" x 3/4" meter type and model supplied shall be available concurrently in 3/4 ", 1 , and 2". WATER METER SPECIFICATIONS PAGE 2 SPECIFIC REQUIREMENTS: 1. Meter Case a) The meter case shall be high grade bronze to equal or exceed AWWA Standards. The 5/8 ", 3/4 ", 1" and 2" meter cases shall be of the frost -proof type. The frost bottom, if furnished, shall be of case iron. (Plastic in lieu of cast iron must be indicated as an exception to the specifications.) b) Baskets of a suitable material, resting in recessed seats, shall prevent leakage of the joints in the case assembly when subjected to a pressure of 150 psi. C) All external bolts, nuts and washers shall be of brass, bronze or stainless steel material and shall be designed for easy removal after long service. d) The size and model number of the meter and the direction of flow shall be cast in raised letters on the outer surface of the case. A manufacturer's serial number will be die stamped or molded on the register lid and the meter casing. e) All meters should be furnished with mini pro -read pads providing encoded readings directly from the internal odometer. Pads shall be compatible with visual and computerized hand -held readers. The pad shall be protected against internal moisture with a compatible liquid. The use of batteries or pulse accumulators shall not be allowed. The selected vendor shall have at least 10 years of experience in the manufacture of such products. SCOPE: All meters furnished shall conform to the "Standard Specifications for Cold Water Meters" - C700, latest revision issued by AWWA. The following requirements for specific details are made referring to the selection numbers contained in the AWWA specifications. GENERAL: All meters shall consist of a bronze maincase with the serial number stamped on the maincase. Only displacement meters of the flat nutating disc type will be accepted because of improved operation. The size, capacity, accuracy and meter lengths shall be as specified in AWWA Standard C700, latest revision. The maximum number of disc nutations is not to exceed those specified in AWWA C700, latest revision. WATER METER SPECIFICATIONS PAGE 3 METER MAINCASE: Maincases shall be the removable bottom cap type with the bottom cap secured by four (4) bolts on 5/8" and 3/4" sizes, six (6) bolts on the 1" size, and eight (8) bolts on the 2" size. Bottom caps shall be interchangeable, size for size, between frost - protected cast iron and non -frost protected (bronze) models. No meters utilizing frost plugs will be accepted. Frost - protected meters shall have a cast iron bottom cap. Non -frost protected meters shall have bronze or synthetic polymer bottom caps. The cross section of the bottom shall break clean when subjected to freezing pressure of 600 -850 psi. All maincase bolts shall be of 300 series stainless steel to prevent corrosion. Bottom cap bolt lugs shall be enclosed in the maincase and shall not have externally exposed, threaded through holes. REGISTER• The register shall be of the straight reading sealed magnetic drive type and shall contain six (6) numeral wheels. Registers must be roll sealed and dry. All direct reading register lenses shall be flat, of high strength, and impact resistant glass to prevent breakage. The register retaining shall be designed to absorb impact from the register. The register shall have the size, model and date of manufacture stamped on the dial face. The dial shall be of the center sweep pointer type and shall contain 100 equally divided graduations at its periphery. The register must contain a low flow indicator with a 1:1 disc nutating ratio to provide leak detection. Register boxes shall be synthetic polymer or bronze. All meters must be adaptable to encoder type registers without interruption of the customer's Service. Registers shall be secured to the maincase by means of a plastic tamper -proof seal to allow for in -line service replacement. Seal screws are not accepted. IMEASURING CHAMBER: The measuring chamber shall be of a 2 -piece snap joint type. The chamber shall be made of non - hydrolyzing synthetic polymer, shall be smoothly and accurately machined and shall contain a removable molded diaphragm of the same materials as that of the chamber. No screws shall be used to secure the chamber together. WATER METER SPECIFICATIONS PAGE 4 The control block shall be the same material as the measuring chamber and be mounted on the chamber top to provide sand ring protection. The control block assembly shall be removable to facilitate repairing and allow for a greater disc socket wear surface for increase longevity. Control block assemblies shall be designed so as not to allow any magnetic slippage which would result in a loss of revenue. The measuring chamber outlet port shall be sealed to the maincase outlet port by means of an "O" ring gasket to eliminate any chamber leak paths. The chamber is a nutating disc type, the flat nutating disc shall be one piece construction molded of a non - hydrolyzing synthetic polymer and shall contain a type 316 stainless steel spindle. The nutating disc shall be equipped with a synthetic polymer thrust roller located within the disc slot. The roller head shall roll on the buttressed track provided by the diaphragm in the measuring chamber near the chambers outport. STRAINERS All meters shall contain removable polypropylene plastic strainer screens. The strainer shall be located near the inlet maincase port before the measuring chamber and control block assembly. PERFORMANCE: Registers must be guaranteed for at least. ten years. All meters will be guaranteed for one year on material and workmanship. To ensure accuracy, each meter must be accompanied by a factory test tag certifying the accuracy at the flows required by AWWA C700 (low, intermediate, and full flow). Meters and meter parts shall be manufactured in the Continental United States. Manufacturers shall have a minimum of five (5) years of production experience with all sizes of the model quoted for model standardization. Meter suppliers must have been manufacturing meters for at least ten years. SYSTEMS GUARANTEE: All meters shall be guaranteed adaptable to the Neptune ARB Encoder, Central Meter Reading (CMR), Tricon, Neptune Manual Reader (NMR), and the Unigun Electronic Meter Reading Systems. BID PROPOSAL - SUBMITTAL PAGE 250 NEPTUNE 5/8" X 3/4" T -10 PRO -READ USG WATER METERS 10 NEPTUNE 1 " T -10 PRO -READ USG WATER METERS 2 NEPTUNE 2" T -10 PRO -READ USG WATER METERS UNIT PRICE PER METER (5/8" X 3/411) TOTAL AMOUNT FOR 250 METERS UNIT PRICE PER METER (1") TOTAL AMOUNT FOR 10 METERS UNIT PRICE PER METER (211) TOTAL AMOUNT FOR 2 METERS TOTAL METER BID I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Company Name 18 Signature Title Address sm Telephone BID OPENING: MARCH 6, 1997 02:00 P.M. NON COLLUSION BID AFFIDAVIT STATE OF ss COUNTY OF of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract; that the bidder /contractor has not paid, given or donated to any officer or employee of the City of Owasso, Oklahoma, any money or other things of value, either directly or indirectly in the procuring of a contract pursuant to this bid. Bidder Signature Subscribed and sworn before me this day of , 19 Notary Public My Commission Expires: NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL NOTICE OF AWARD TO: Project Description: Bulk purchase of a minimum quantity of 250 Neptune 5/8" X 3/4" T -10 Pro -Read USG Water Meters; 10 Neptune 1" T -10 Pro-Read USG Water Meters; and 2 Neptune 2" T -10 Pro -Read USG Water Meters. The City of Owasso /Owasso Public Works Authority has considered the BID submitted by you for the above described item in response to its invitation to bid. You are hereby notified that your BID has been accepted for items in the amount of You are required to return an acknowledged copy of this NOTICE OF AWARD to the Owasso Public Works Authority. By: Title: Dated this day of , 19 CITY OF OWASSO, OKLAHOMA OWASSO PUBLIC WORKS AUTHORITY By: Title: Contract Administrator ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by this day of , 19 CONTRACT FOR EQUIPMENT THIS AGREEMENT, made this day of between the City of Owasso /Owasso Public Works Authority (CITY), and (VENDOR). WI'INESSETH: 1994, 1. That for and in consideration of the sum of $ , VENDOR will furnish to CITY 250 Neptune 5/8" X 3/4" T -10 Pro -Read USG Water Meters; 10 Neptune 1" T -10 Pro -Read USG Water Meters; and 2 Neptune 2" T -10 Pro -Read USG Water Meters as indicated in the specifications. 2. VENDOR agrees that the quantities listed in the specifications are minimum, and that additional purchases will be provided at the same unit cost under the terms of the specifications. 3. The CITY shall pay the VENDOR upon acceptance of delivery of the water meters and following the submission of an invoice. 4. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 5. This instrument, supplemented by the Contract Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 6. This Contract shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 7. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. ATTEST: CITY OF OWASSO, OKLAHOMA Danny Ewing, Mayor Marcia Boutwell, Contract Administrator VENDOR APPROVED AS TO FORM & CONTENT: By Ronald D Cates, City Attorney Title NON COLLUSION INVOICE AFFIDAVIT STATE OF ss COUNTY OF The undersigned person, of lawful age, being first duly sworn, on oath says that this invoice is true and correct and the (s)he is authorized to submit the invoice pursuant to a contract or purchase order. Affiant further states that the (work, services or materials) as shown by this invoice have been (completed or supplied) in accordance with the plans, specifications, orders, requests or contract furnished or executed by the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the municipality / authority or money or any other thing of value to obtain payment of the invoice or procure the contract or purchase order pursuant to which an invoice is submitted. Print or Type Name of Contractor or Vendor Signature Print or Type Name and Title Subscribed and sworn before me this My Commission Expires: Notary Public day of , 19 TOTAL METER BID � :;)-S `t-(o 5 - � � I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Company Name By. "d Title Address J _ Telephone BID OPENING: MARCH 6, 1997 @2:00 P.M. BID PROPOSAL - SUBMITTAL PAGE ' 250 NEPTUNE 5/8" X 3/4" T -10 PRO -READ USG WATER METERS 10 NEPTUNE 1" T -10 PRO -READ USG WATER METERS 2 NEPTUNE 2" T -10 PRO -READ USG WATER METERS , UNIT ") �/ (qj'5 PRICE PER METER (5/8" X 3/4 I TOTAL AMOUNT FOR 250 METERS -3 % �J� • UNIT PRICE PER METER (1) S TOTAL AMOUNT FOR 10 METERS UNIT PRICE PER METER (2 ") 4 ©� • 7 � 107- `1" TOTAL AMOUNT FOR 2 METERS TOTAL METER BID � :;)-S `t-(o 5 - � � I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Company Name By. "d Title Address J _ Telephone BID OPENING: MARCH 6, 1997 @2:00 P.M. BID PROPOSAL - SUBMITTAL PAGE 250 NEPTUNE 5/8" X 3/4" T -10 PRO -READ USG WATER METERS 10 NEPTUNE 1 " T -10 PRO -READ USG WATER METERS 2 NEPTUNE 2" T -10 PRO -READ USG WATER METERS UNIT PRICE PER METER (5/8" X 3/4 ") TOTAL AMOUNT FOR 250 METERS UNIT PRICE PER METER (1") TOTAL AMOUNT FOR 10 METERS 79.33 19832.50 130.59 1305.90 UNIT PRICE PER METER (211) 345.92 TOTAL AMOUNT FOR 2 METERS 691.84 TOTAL METER BID 21830.24 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Water Products, Inc. Company Name By: Vernon E. Anderson Title President Address P.O. Box 349 Owasso, OK 74055 1- 918 - 371 -5100 Fax 1- 918 - 371 -4978 Telephone BID OPENING: MARCH 6, 1997 02:00 P.M.