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Home My WebLink About1997.01.21_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: January 21, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 17, 1997. Marci Boutwell, Autho ty Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of January 7, 1997 Regular Meeting. Attachment #4 5. Request Approval of Claims. Attachment #5 Owasso Public Golf Authority January 21, 1997 Page 2 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Unfinished Business 9. New Business 10. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 7, 1997 The Owasso Public Golf Authority met in regular session on Tuesday, January 7, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 3, 1997. ITEM 1: CALL TO ORDER Chairman Ewing called the meeting to order at 8:03 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Danny Ewing, Chair Joe Ramey, Vice Chair Mary Lou Barnhouse, Trustee Michael Helm, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT Tracy Standridge, Councilor ITEM 4: REQUEST APPROVAL OF THE MINUTES OF DECEMBER 17 1996 REGULAR MEETING. Mr Ramey moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by reference made a part hereto. AYE: Ramey, Barnhouse, Helm, Ewing NAY: None Motion carried 4-0. Owasso Public Golf Authority ITEM 5: REQUEST APPROVAL CLAIMS. January 7, 1997 ' Mr Ramey moved, seconded by Chairman Ewing, that the following claims be approved as submitted: (1) Bailey Golf Ranch $22,041.33; (2) Payroll #1 $13,537.05; (3) Payroll #2 $4,577.46. AYE: Ramey, Ewing, Barnhouse, Ramey NAY: None Motion carried 4-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PURCHASE OF 12 ELECTRIC GOLF CARTS AND AUTHORIZATION FOR PAYMENT, AND TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE GOLF COURSE FUND BUDGET IN THE AMOUNT OF $14,4000 Mr Lehr said that on November 19, 1996, the OPGA authorized the solicitation of bids for the purchase of 12 electric golf carts which would match our existing fleet of 60. This was precipitated by an offer from Justice Golf Car to sell us our 12 current seasonal lease carts for $1200 each. Bid documents were issued on December 5, 1996, and bids were opened on December 19, with the only bid received being from Justice Golf Car Company. The staff recommended that the OPGA accept the bid proposal for the purchase of twelve electric golf cars from Justice Golf Car Company of Oklahoma at a total cost of $14,400, and authorize the payment for those carts; as well as approve a supplemental appropriation to the FY96-97 Golf Course Fund budget in the amount of $14,400. This item was presented to the Golf Advisory Committee and they concurred with the staff recommendation. Mr Ramey moved, seconded by Mr Helm, to award a bid for the purchase of twelve electric golf cars to Justice Golf Car Company of Oklahoma at a total cost of $14,400, authorize payment, and approve a supplemental appropriation to the FY96-97 Golf Course Fund budget in the amount of $14,400. AYE: Ramey, Helm, Barnhouse, Ewing NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL TO BARTER A JACOBSEN 720 SWEEPER FOR THREE ELECTRIC GOLF CARTS WITH BEDS AND CHARGERS. On November 19, 1996, the OPGA declared a Jacobsen Sweeper surplus to the needs of the OPGA and authorized the solicitation of such for sale or barter, pursuant to City Code, Section 7-108. The piece of equipment was advertised for sale or barter on November 29th. 1 2 Owasso Public Golf Authority January 7, 1997 Although several calls were made to maintenance equipment representatives and area golf course superintendents, the only offer made was for a trade whereby the OPGA would receive three 1994 EZ-GO electric golf cars from Jacobsen Textron of Oklahoma in return for the sweeper. The present value of the Sweeper has been established at $5100. Research indicates that the present value of the three carts is $5100. This trade would provide us with equipment which is much more useful to the needs of the golf course and will increase the efficiency and productivity of our golf course maintenance crew. The Golf Advisory Committee agrees with the staff recommendation for this trade. Mr Ramey moved, seconded by Ms Barnhouse, to approve the barter of a golf course sweeper for three electric golf cars offered by Jacobsen Textron. AYE: Ramey, Barnhouse, Helm, Ewing NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE AUTHORIZATION TO SOLICIT BIDS FOR THE PURCHASE OF 60 SETS OF NEW GOLF CART BATTERIES. Mr Lehr said that the fleet of sixty 1993 Club Car DS electric golf carts at the golf course came factory equipped with Trojan T-105 batteries. This brand and type of battery is widely accepted in the golf industry as the best battery on the market, with no close competitors. These batteries ' have performed extremely well for over three years. All batteries were recently tested with the use of a discharger, hydrometer, and load tester. The results show a need to purchase 60 new sets of six (360) deep cycle golf cart batteries which will allow the carts to run strong for three more years, one year beyond our final lease/purchase payment. The estimated cost of these batteries is approximately $15,000 and was included in the FY96-97 golf course budget. Chairman Ewing moved, seconded by Mr Ramey to authorize the solicitation of bids for the purchase of 60 sets (360) of new Trojan T-105, 6 volt, deep cycle golf cart batteries. AYE: Ewing, Ramey, Barnhouse, Helm NAY: None Motion carried 4-0. ITEM 9: REPORT FROM OPGA MANAGER No report. so ITEM 10: REPORT FROM OPGA ATTORNEY ""` No report. Owasso Public Golf Authority ITEM 11: UNFINISHED BUSINESS None ITEM 12: NEW BUSINESS None ITEM 13: ADJOURNMENT Mr Ramey moved, seconded by Chairman Ewing, to adjourn. AYE: Ramey, Ewing, Helm, Barnhouse NAY: None Motion carried 4-0 and the meeting was adjourned at 8:15 p.m. Marcia Boutwell, Authority Secretary January 7, 1997 Danny Ewing, Chairperson 4 w ,*qw4p_",T, OWASSO PUBLIC GOLF AUTHORITY BAILEY GOLF RANCH 1'17./97 10:19:50 A/P CLAIMS REPORT APAPVR PAGE: 1 PC # VE2:DOR DE'SCRIPTIO;i AMOUNT -------------------------------------------------------------------------- 10 ------------------------------ E'GR DA: LY ACCOUNT CITY OF OWASSO DEPARTIM-ENT TOTAL CART OPERATIONS ------------------------------ RE MB PETTY CASH REVEr UE AN' ICIPATION HENTON STURM OIL CO INC HI TEMP GREASE DEPARTMENT TOTAL ====) GOLF SHOP OPERATIONS ------------------------------ GEAR FOR SPORTS KARSTEN MANUF CORP ASHWORTH INC KARSTEN MANUF CORP NIKE INC TITLEIST DRAWER CS TITLEIST DRAWER CS DEPARTMENT TOTAL ===_) GOLF COURSE OPERATIONS ------------------------------ JACKETS I R:OPi STOCKING CAB'S I DONS STOCKING CAPS GOLF BAG GOLF BAG -DISCOUNT SOUTHWESTERN BELL TELEPHO 12/96 USE OWASSO PUBLIC WORKS AUTHO 12/96 USE OWASSO PUBLIC WORKS AUTHO 12/96 USE OKLAHOMA NATURAL GAS CO 12/96 USE ESTES INC PRE -EMERGENT CHEMICALS WESTERN UNIFORM SERVICE TOWEL SERVICE LEROY'S REEL MOWER REPAIR PARTS DYNA SYSTEMS REPAIR PARTS E-Z-GO TEXTRON REPAIR PARTS E-Z-GO TEXTRON REPAIR PARTS E-Z-GO TEXTRON REPAIR. PARTS KIMBALL ACE HARDWARE REPAIR SUPPLIES KIMBALL ACE HARDWARE HARDWARE MILL CREEK LUMBER CO REPAIR SUPPLIES 565.j4 11,000.00 ------------- 11,565.34 11.86 ------------- 11.86 104.0w5 57.99 4 _`'7 1.1.o' V `J 92.91 62.85 -2.31 385.9 112.55 1.72 35.85 201.51 969.40 15.00 176.00 37.33 46.67 10.34 82 • L 7.08 9.99 141.21 DEPARTMENT TOTAL ====) A 1,847.57 OWASSO PUBLIC GOLF AUTHORITY BAILEY GOLF RANCH 1/17/97 10:19:50 A/P CLAIMS REPORT APAPVR PAGE: PC' # VENDOR DESCRIPTION AMOUNT --------------- ------------------------- ------------- FOOD ., BEVERAGE OPERATIONS ------------------------------ FADLER CC FOOD � UPPr ?ES 254.42 L LLB• �" INCla 1 � J� L1LJ FADLER CO INC. FOOD,SUPPLIES 41.05 CAMPBELL WHOLESALE CO INC SNACKS 87.25 FADLER CO INC FOOL? 163.00 LANCE INC SMACKS 23.56 DEPARTMENT TOTAL ====; 569.28 CLUBHOUSE OPERATIONS ------------------------------ SOUTHWESTERN BELL TELEPHO 12/96 USE 205.G0 OWASSO PUBLIC WORKS AUTHO 12/96 USE 49.89 OWASSO PUBLIC WORKS AUTHO 12/96 USE 5.16 CURTIS RESTAURANT SUPPLY CLUBHOUSE SUPPLIES 53.90 DEPARTMENT TOTAL ====? 314.45 GENERAL 4 ADMINISTRATIVE ------------------------------ DOZIER PRINTING INC PRINTED FORMS 8.40 ADVANTA FINANCIAL CORP DIGITAL PLAYER 97.99 CARLSON & COTTRELL, CPAs AUDIT FY 96 890.00 DOZIER PRINTING INC GIFT CERTIFICATES 85.75 DOZIER PRINTING INC OFFICE SUPPLIES 51.65 DEPARTMENT TOTAL ====> 1,134.79 DEBT SERVICE ------------------------------ WILLIAMS SCOTSMAN INC CLUBHOUSE LEASE 2/97 2,150.00 CITY OF OWASSO REVENUE ANTICIPATION 40,000.00 ASSOCIATES COMMERCIAL COP. CART LEASE 42 3,859.25 -------- DEPARTMENT TOTAL 46,009.25 ------ FUND TOTAL =___) 61,838.53 - GRAND TOTAL =___> 61,838.53 2 OR ai 40 wi OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/04/97 Food & Beverage APPROVED: 01/21/97 Chairman Trustee Trustee 0.00 1,149.33