HomeMy WebLinkAbout1997.05.06_Joint Meeting Agenda_CC_OPWA_OPGA
PUBLIC NOTICE OF A JOINT MEETING OF
THE OWASSO CITY COUNCIL,
THE OWASSO PUBLIC WORKS AUTHORITY,
AND THE OWASSO PUBLIC GOLF AUTHORITY
TYPE OF MEETING: Regular
DATE: May 6, 1997
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p. m. on Friday, May 2, 1997.
Marcia Boutwell, City lerk
AGENDA
1. Call to Order
Mayor Ewing
2. Invocation
Alyson Ramey
3. Flag Salute
Ben Ewing
4. Roll Call
5. Request Approval of Minutes of April 15, 1997 Regular City Council Meeting.
Attachment #5
Owasso City Council/OPWA/OPGA
May 6, 1997
Page 2
6. Request Approval of Minutes of April 15, 1997 Regular OPWA Meeting.
Attachment #6 ''~
7. Request Approval of Minutes of April 15, 1997 Regular OPGA Meeting.
Attachment #7
8. Request Approval of City of Owasso Claims.
Attachment #8
9. Request Approval of OPWA Claims.
Attachment #9
10. Request Approval of OPGA Claims.
Attachment #10
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Owasso City Council/OPWA/OPGA
May 6, 1997
Page 3
11. Oath of Office Administered to City Councilors.
The Honorable Michael Hilsabeck
Owasso Municipal Court Judge
12. Election of Mayor/OPWA Chair/OPGA Chair
Councilor Barnhouse, Ranking Council Member, Presiding
13. Election of Vice Mayor/OPWA Vice Chair/OPGA Vice Chair
Mayor
14. Recess to Community Center Activities Room for Reception.
15. Adjournment
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 15, 1997
The Owasso City Council met in regular session on Tuesday, April 15, 1997 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p. m. on Friday, April 11, 1997.
ITEM 1: CALL TO ORDER
Mayor Ewing called the meeting to order at 7:05 p. m.
ITEM 2: INVOCATION
The invocation was offered by Buz Walker, Managerial Department.
ITEM 3: FLAG SALUTE
Councilor Barnhouse led in the flag salute.
ITEM 4: ROLL CALL
' PRESENT ABSENT
Danny Ewing, Mayor
Joe Ramey, Vice Mayor
^ Mary Lou Barnhouse, Councilor
III Michael Helm, Councilor
Tracy Standridge, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: SPECIAL PRESENTATION
Tern Houdyshell, Program Administrator for Volunteer Network Owasso, presented a certificate
of appreciation to each of the councilors, in recognition of their volunteer spirit. She also
presented a certificate to City Manager Rodney Ray recognizing his volunteer efforts.
Owasso City Council April 15, 1997 '~
ITEM 6: REQUEST APPROVAL OF THE MINUTES OF APRIL 1 1997 REGULAR
MEETING.
Mr Ramey moved, seconded by Dr Standridge, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carved 5-0.
ITEM 7: REQUEST APPROVAL OF THE CLAIMS.
Mr Ramey moved, seconded by Dr Standridge, that the following claims be approved as
submitted: (1) General Fund $34,138.08; (2) Workers Comp Self Ins Plan $5.00; (3) Ambulance
Service Fund $1, 895.77; (4) E-911 $1, 846.34; (5) City Garage $4,586.99; (6) Payroll
$118,096.05; (7) City Garage Payroll $1,459.76.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR RECONSIDERATION OF A MOTION TO TABLE
CONSIDERATION OF ACTION RELATING TO THE DEVELOPMENT AND ,~{
ADOPTION OF AN ORDINANCE PROVIDING FOR THE ISSUANCE OF
PERMITS TO COMPANIES WISHING TO PROVIDE ELECTRICAL
SERVICE WITHIN THE CORPORATE LIMITS OF THE CITY OF OWASSO
Mr Ray notified the Council that a Councilor had requested that this item be placed on the
agenda. Any Councilor who voted in the affirmative at the March 18, 1997 Council meeting
on a motion to table an item that related to the electrical permit issue, could move to reconsider
the item. There was no motion to reconsider, therefore the item was removed from the agenda.
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Owasso City Council
April 15, 1997
ITEM 9: CONSIDE RATION AND APPRO PRIATE ACTION RELATING TO
ORDINA NCE #543. AN ORDINANC E RELATING TO THE ISSUANCE OF
PERMITS TO COMPANIES WHO DESIRE TO PROVIDE ELECTRICAL
SERVICE TO CUSTOMERS WITHI N THE CORP ORATE LIMITS OF THE
CITY O F OWASSO. PROVIDIN G FOR A N EFFECTIVE DATE.
ESTABLI SHING CRITERIA FOR THE ISSUANCE OF SUCH PERMIT, AND
REQUIRI NG THE PAYMENT OF CERTAIN FE ES AND CHARGES FOR
USE OF THE MUNICIPALITY'S RI GHTS-OF-WA YS AND EASEMENTS.
With no action being taken on item #8, this item was removed from the agenda.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE FINAL PLAT FOR LAKESHORE
GREENS, LOCATED NORTH OF THE NORTHEAST CORNER OF EAST
86TH STREET NORTH AND MINGO ROAD, CONTAINING 14.18 ACRES.
Mr Rooney presented the request from the Larkin Bailey Foundation for the review of a final
plat for Lakeshore Greens. Lakeshore Greens is located north of the northeast corner of East
86th Street North and Mingo Road along the golf course. The property is zone planned unit
development, with the underlying zoning designated as RM-1 (Residential Multi-Family Low
Density). This zoning allows for multi-family housing, but no tax credit, low income, nor rent
subsidized housing is proposed by the applicant. The final plat and site plan have been approved
by the Planning Commission, and DEQ has issued permits for the construction of water and
sanitary sewer lines. Construction plans have been submitted to the Public Works Department
and to DEQ. Mr Ramey moved, seconded by Dr Standridge, to approve the final plat for
Lakeshore Greens.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE STREETS AND
STORMWATER DRAINAGE SYSTEMS CONSTRUCTED TO SERVE
BRENTWOOD PARK, AN ADDITION TO THE CITY OF OWASSO. TULSA
COUNTY, OKLAHOMA.
The request for acceptance of streets and stormwater drainage system for Brentwood Park was
brought to the Council by Mr Lutz. The addition is located between 86th St N and 96th St N,
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Owasso City Council April 15, 1997
just east of Brentwood Estates. The final inspection on the streets and stormwater drainage
systems was conducted on March 27, 1997, and a punch list was forwarded to the developer on
March 31. All punch list items have been corrected. A one-year storm drainage maintenance
bond and atwo-year street maintenance bond have been provided and will become effective upon ~
Council acceptance of the infrastructure improvements. Dr Standridge moved, seconded by
Ms Barnhouse, to accept the streets and stormwater drainage systems constructed to serve
Brentwood Park.
AYE: Standridge, Barnhouse, Helm, Ramey, Ewing
NAY: None
Motion carried 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR STREET REPAIRS ON 129TH EAST
AVENUE AT THE SIXTH GRADE CENTER.
Mr Lutz said that this project consists of repairing two areas of pavement in the north-bound ~
land of 129th East Ave near where the new Sixth Grade Center is being constructed. The work
is to be performed immediately prior to the construction of the school acceleration and t
deceleration lanes, which will abut the repair areas. The project was advertised and two bids
were received in March. Both bids were considerably higher than the engineer's estimate, and
the decision was made to reject the bids and re-bid the project. Three bidders responded to the
re-bid, with bids being opened on April 9, 1997. The apparent low bidder was still
approximately $5400 more than the engineer's estimate, however, staff recommended accepting
the low bid. Funds for the project are available from the General Fund's Reserve and a
supplemental appropriation to the Street Department Budget will be required to fund the project.
A request for the appropriation will be made at the May 20th Council meeting. Mr Ramey ~
moved, seconded by Ms Barnhouse, to award a contract to Horizon Construction Co of Owasso,
OK in the amount of $20,972.19, for the repair of 129th E Ave at the Sixth Grade Center,
consistent with bid specifications.
AYE: Ramey, Barnhouse, Standridge, Helm, Ewing
NAY: None
Motion carried 5-0.
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Owasso City Council
April 15, 1997
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF A FLEXWING CUTTER AND FOR A
SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $7434 TO THE
GENERAL FUND'S STREET DEPARTMENT BUDGET FOR THE PURPOSE
OF FUNDING THE PURCHASE, AND AUTHORIZATION FOR PAYMENT
TO THE VENDOR UPON DELIVERY OF THE EQUIPMENT.
During preparations for the 1997 mowing season, the Street Division of the Public Works
Department determined that extensive repairs would be needed on the 15-foot flex-wing rotary
cutter. The cutter is approximately 11 years old, and repairs were estimated to be as much as
$6500. Mr Carr said that, as a alternative, preliminary quotes were requested from three
vendors for a new unit. The quotes ranged from $9250 to $11,000. Sealed bids were then
requested from five vendors. Four bids were received, with the apparent low bidder being Bolt
Equipment Co of Broken Arrow, OK. Dr Standridge moved, seconded by Ms Barnhouse, to
approve the purchase of a Farmhand RC 1550 Flex-Wing Cutter from Bolt Equipment Company,
Broken Arrow, OK, in the amount of $7437; approval of a supplemental appropriation to the
Street Division's budget in the amount of $7437; and authorization for payment upon delivery
of the equipment.
AYE: Standridge, Barnhouse, Helm, Ramey, Ewing
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REPORT FROM THE AMBULANCE ORDINANCE REVIEW TEAM.
Chief Allen reviewed a report to the Council from the Ambulance Ordinance Review Team.
Ordinance #369 was adopted in June 1987, providing for minimum service requirements and
certifications levels of personnel. The provisions of the ordinance were to remain in effect for
ten years, with a review conducted prior to that time. The review team recommended that a
review of the ordinance be conducted every five years instead of ten and that an ongoing
evaluation of the effectiveness of the ordinance be conducted by the Fire Chief. Mr Helm
moved, seconded by Mr Ramey, to receive and accept the report of the Ambulance Ordinance
Review Team; that the $2.00 surcharge on citizen's utility bills be extended; that a review of
the ordinance be conducted every five years instead of ten years; that the Fire Chief evaluate the
effectiveness of the ordinance and submit proposals as needed to ensure the continued
effectiveness of the ambulance service; and that the City Attorney be authorized to draft a new
ordinance containing the proposed changes.
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Owasso City Council April 15, 1997
AYE: Helm, Ramey, Standridge, Barnhouse, Ewing
NAY: None
Motion carried 5-0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AMENDMENT AND RENEWAL TO THE ENHANCED 911 INTERLOCAL
AGREEMENT.
Chief Alexander is the representative from the City of Owasso to the Regional Enhanced 911
Board, and reported that at a recent meeting the Board voted to recommend that Skiatook and
Collinsville exchanges be allowed to participate in the Tulsa Regional 911 System. Each
jurisdiction that is a member of the system must sign an amendment to the interlocal agreement
to allow the parkicipation of new jurisdictions in the system. The amendment also renews each
local government's participation in the regional system for another year. Ms Barnhouse moved,
seconded by Dr Standridge, to approve an amendment to the E911 Interlocal Agreement
allowing Skiatook and Collinsville exchanges to join those exchanges already in the system, and 'r
renewing the existing amended interlocal agreement as required by the Attorney General of the
State of Oklahoma.
AYE: Barnhouse, Standridge, Helm, Ramey, Ewing
NAY: None
Motion carried 5-0.
ITEM 16: REPORT RELATING TO THE STATUS OF THE CONSTRUCTION OF "~
IMPROVEMENTS BY THE YMCA TO THE OWASSO RECREATION
CENTER.
Mr John Swift, CEO of the YMCA of Greater Tulsa, was present and provided an update on
the construction; and Gary Orr, City Building Inspector, provided a written construction update.
ITEM 17: REPORT FROM CITY MANAGER
Mr Ray asked Ms Terri Houdyshell, Program Administrator for Volunteer Network Owasso, ~
to make a special report. Ms Houdyshell announced that Mr Roger Voss has been selected as
Volunteer of the Quarter through a nomination process.
ITEM 18: REPORT FROM CITY ATTORNEY
No report.
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Owasso City Council
April 15, 1997
ITEM 19: REPORT FROM CITY COUNCILORS
No report.
ITEM 20: UNFINISHED BUSINESS
Councilor Standridge discussed his decision to request that a reconsideration of action taken on
March 18, 1997 to table action relating to the development and adoption of an electrical
ordinance, be placed on this agenda; and his subsequent decision to remove his support of the
ordinance at this time.
ITEM 21: NEW BUSINESS
None.
ITEM 24: ADJOURNMENT
Mr Ramey moved, seconded by Dr Standridge, to adjourn.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0, and the meeting was adjourned at 8:08 p. m.
Danny Ewing, Mayor
Marcia Boutwell, City Clerk
7
OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, April 15, 1997
The Owasso Public Works Authority met in regular session on Tuesday, April 15, 1997 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, April 11, 1997.
ITEM 1: CALL TO ORDER
Chairman Ewing called the meeting to order at 8:08 p. m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
Danny Ewing, Chair
Joe Ramey, Vice Chair
Mary Lou Barnhouse, Trustee
Michael Helm, Trustee
Tracy Standridge, Trustee
ABSENT
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ITEM 4: REQUEST APPROVAL OF THE MINUTES OF APRIL 1, 1997 REGULAR
MEETING.
Mr Ramey moved, seconded by Dr Standridge, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 5: REQUEST APPROVAL OF THE CLAIMS.
Mr Ramey moved, seconded by Ms Barnhouse, that the following claims be approved as
submitted: (1) OPWA Fund $126,307.75; (2) OPWA Capital Improvements $1,500.00;
(3) Payroll $27,508.65.
Owasso Public Works Authority
AYE: Ramey, Barnhouse, Standridge, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 6: REPORT FROM OPWA MANAGER
No report.
ITEM 7: REPORT FROM OPWA ATTORNEY
No report.
ITEM 8: UNFINISHED BUSINESS
None.
ITEM 9: NEW BUSINESS
None.
ITEM 10: ADJOURNMENT
Mr Helm moved, seconded by Dr Standridge to adjourn.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0, and the meeting was adjourned at 8:09 p.m.
April 15, 1997
Danny Ewing, Chairperson
Marcia Boutwell, Authority Secretary
2
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, April 15, 1997
The Owasso Public Golf Authority met in regular session on Tuesday, April 15, 1997 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 11, 1997.
ITEM 1: CALL TO ORDER
Chairman Ewing called the meeting to order at 8:09 p. m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
Danny Ewing, Chair
~ Joe Ramey, Vice Chair
Mary Lou Barnhouse, Trustee
' Michael Helm, Trustee
Tracy Standridge, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ABSENT
ITEM 4: REQUEST APPROVAL OF THE MINUTES OF APRIL 1, 1997 REGULAR
MEETING.
Mr Ramey moved, seconded by Chairman Ewing, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Ramey, Ewing, Barnhouse, Standridge, Helm
NAY: None
Motion carried 5-0.
ITEM 5: REQUEST APPROVAL CLAIMS.
Mr Ramey moved, seconded by Dr Standridge, that the following claims be approved as
submitted: (1) Bailey Golf Ranch $79,695.92; (2) Payroll $13,907.19.
Owasso Public Golf Authority April 15, 1997
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 6: REPORT FROM OPGA MANAGER
Mr Ray announced that there would be a reception on May 6, 1997 immediately following the
OPGA meeting to honor the retiring council members, the new council members, and the new
Mayor and Vice Mayor.
ITEM 7: REPORT FROM OPGA ATTORNEY
No report.
ITEM 8: UNFINISHED BUSINESS
Mr Helm asked about the use of soft spikes on the golf course. Mr Lehr said that they are
available in the Pro Shop for purchase, and will be required on the course beginning on May 1.
ITEM 9: NEW BUSINESS
Chairman Ewing thanked the city employees, department directors, fellow council members, and
Chamber of Commerce for all that they have done during his tenure as Mayor.
ITEM 10: ADJOURNMENT
Mr Ramey moved, seconded by Dr Standridge, to adjourn.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0 and the meeting was adjourned at 8:20 p.m.
Danny Ewing, Chairperson
Marcia Boutwell, Authority Secretary
2
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CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04\12\97
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
Finance 0.00 7,786.03
;' `;..
Municipal
Court 0.00 2,222.71
..
Support
Services 105.00 4,568.06
.
::.~,:::::.~ ::::.::::::.::.:::::.::::::.:~:.:~::::::::::::.::.::::::::.::
::::.::::::::: :::..::..
....
Central Dispatch 0.00 4 684.58
:::::::.::....................... ......................................
Fire 834.28 32 832.23
Community-Senior
Center ~0
~; 2,809.00
..
.::::::: .:::.:.::..:.:::::.:::::::..~:.::.:.:..:::
:
...:.:::.:,.....:::::::.
Economic Development 0.00 1375.91
~~~$f3
.x.16 ~~t).~
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.
:
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:::
APPROVED: OS\06\97
Mayor
Council Member
Council Member
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04\12\97
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
Garage $1,459.76
APPROVED: OS\06\97
Mayor
Council Member
Council Member
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04\26\97
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
.......
Finance 0.00 8,609.02
.~~~ ~ ~ .
. ..
Municipal Court 0.00 1,022.3
6
.
:..: .
Support
Services 1
05.00
4; 524.60
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Central Dispatch 5
4.99
4,745.
1
7
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Fire 1,477.78 33,850.08
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Community
Center
:Senior 0.00
2,725.57
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Economic Development 0.00 1375.91.
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APPROVED: OS\06\97
Mayor
Council Member
Council Member
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04\26\97
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
Garage $2,782.11
~-x ~
APPROVED: OS\06\97
Mayor
Council Member
Council Member
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. VENDOR
' TRANSFERS
CITY GARAGE
WORKERS' COMP SELF-INS
GENERAL FUND
TRANSFERS TOTAL
1
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CITY OF OWASSO
OPWA
A/P TRANSFER REPORT
DESCRIPTION
TRANSFER FROM OPWA
TRANSFER FROM OPWA
TRANSFER FROM OPWA
AMOUNT
4, 958.33
3, 842.50
26, 528.92
35,329.75
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04\12\97
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
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Wastewater 1 179.7 6 276.U~
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Refuse 41.85 3 538.89
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APPROVED: OS\06\97
Chairman
Trustee
Trustee
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04\26\97
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
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APPROVED: OS\06\97
Chairman
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20 345.H
I
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04\12\97
DEPARTMENT
Golf Shop Operations
Gc~~~ urge 9p~x~fiz~.
Food & Beverage
OVERTIME TOTAL
EXPENSES EXPENSES
0.00 4,463.07
.:. .,:
0.00 1,752.76
APPROVED: OS\06\97
Chairman
Trustee
Trustee
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04\26\97
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
Golf Shop Operations U.O0 ~?(>>.2~
Food & Beverage 0.00 1,813.38
APPROVED: OS\06\97
Chairman
Trustee
Trustee