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Home My WebLink About1997.05.20_City Council Agendai~ ii PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: May 20, 1997 TIME: 7:00 p. m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p. m. on Friday, May 16, 1997. Marcia outwell, City Cle k AGENDA 1. Call to Order 2. Invocation Pastor Robert Yohnk Owasso United Pentecostal Church 3. Flag Salute 4. Roll Call 5. Recognition of the Retirement of Delbert Leach. Mayor Barnhouse and Council Mayor Barnhouse and the City Council will recognize Delbert Leach upon his retirement after 17'/a years as employee of the City of Owasso. Owasso City Council May 20, 1997 Page 2 6. Recognition of Service to the DARE Program. Mayor Barnhouse Chief Alexander Officer Randy Cunningham will be recognized for his five years of service to the DARE program. 7. Request Approval of the Minutes of May 6, 1997 Regular Meeting. Attachment #7 8. Request Approval of Claims. Attachment #8 9. Consideration and Appropriate Action Relating to a Request for Final Acceptance of Work Performed Under a Contract for Construction of Sports Park Parking Lot Improvements, Between the City of Owasso and AM-Rail Construction Inc, and Authorization for Final Payment and Release of Retainage to the Contractor. Mr Rooney Attachment #9 The staff will recommend Council acceptance of the work performed under the contract, and that final payment in the amount of $954.45 be authorized. , Owasso City Council May 20, 1997 Page 3 10. Consideration and Appropriate Action Relating to a Request for Council Approval of the Purchase of a 1997 Ford F150 for Use by the Parks Division. Mr Rooney Attachment #10 ^ The staff will recommend Council approval of an expenditure in the amount of $16,090 to Fred Jones Ford, Oklahoma City, Oklahoma for the purchase of one 1997 Ford F 150, and authorization for payment. Such purchase price established by state bid #0070-48-10-100 through the Oklahoma Department of Central Services. 11. Consideration and Appropriate Action Relating to a Request for Approval of the Final Plat for Central Park II, Located Southwest of Central Park and East of Lakeridge, Containing 41.56 Acres. Mr Rooney Attachment #11 The staff will recommend approval of the final plat for Central Park II. 12. Consideration and Appropriate Action Relating to a Request to Close a Portion of a Utility Easement Located Within Lot 9, Block 1, Barrington Point, an Addition to the City of Owasso. Mr Rooney Attachment #12 The staff will recommend closing the southeast 7'/z feet of the northwest 171/z foot utility easement as approved by the Owasso Planning Commission. Owasso City Council May 20, 1997 Page 4 +~ 13. Consideration and Appropriate Action Relating to a Request to Close a Portion of a Utility Easement Located on Lot 13, Block 2, Copper Meadows, an Addition to the City of Owasso. ,~ Mr Rooney Attachment #13 '7 The staff will recommend closing the south 1.4 feet of the north 11 foot utility easement as approved by the Owasso Planning Commission. ~ .,~ 14. Consideration and Appropriate Action Relating to Ordinance #543, an Ordinance Prohibiting the Construction Of, or Issuance of Permits For, New Structures, or the Modification of ~~a~ Existing Structures, Which are Used Primarily to Support Antennas, Whether as a Principal ` or Accessory Use, Which are in excess of Thirty Feet (30') in Height, in all Residential, Office, Commercial ,Industrial, and Agriculture Zoned Districts; Said Ordinance to Establishing Penalties for Violation Thereof, and Declaring an Emergency. Mr Rooney Attachment #14 The staff will recommend Council approval of Ordinance #543. -~o 15. Consideration and Appropriate Action Relating to the Attachment of an Emergency Clause to Ordinance #543. Mr Rooney k,~~.'''~ See Attachment #14 ~~ The staff will recommend Council approval of the attachment of an emergency clause to Ordinance #543. Owasso City Council May 20, 1997 Page 5 16. Consideration and Appropriate Action Relating to Ordinance #544, an Ordinance Amending Chapter 10, Section 1002 of the Owasso Zoning Code, Relating to Non-Permanent Accessory Vendors, and Declaring an Emergency. Mr Rooney Attachment #16 The staff will recommend Council approval of Ordinance #543, requiring that non- permanent accessory vendors obtain a Special Exception from the Board of Adjustment for the placement of their business. 17. Consideration and Appropriate Action Relating to the Attachment of an Emergency Clause to Ordinance #544. Mr Rooney See Attachment #16 The staff will recommend Council approval of the attachment of an emergency clause to Ordinance #544. 18. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the Water and Wastewater Systems Constructed to Serve The Summit I at Southern Links, an Addition to the City of Owasso, Tulsa County, Oklahoma. Mr Lutz Attachment #18 The staff will recommend Council acceptance of the infrastructure improvements. Owasso City Council May 20, 1997 Page 6 19. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the Water and Wastewater Systems Constructed to Serve Country Estates II, an Addition to the City of Owasso, Tulsa County, Oklahoma. Mr Lutz Attachment #19 "~ The staff will recommend Council acceptance of the infrastructure improvements. 20. Consideration and Appropriate Action Relating to Ordinance #545, an Ordinance Providing for Review, Evaluation and Report on Ambulance Service Not Less Than Every Five Years. Chief Allen Mr Cates Attachment #20 The staff will recommend Council approval of Ordinance #545. 21. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Supplemental Appropriation to the General Fund's Street Department Budget. '* Ms Bishop Attachment #21 The staff will recommend Council approval of a supplemental appropriation to the General Fund's Street Department budget in the amount of $20,972.19, to fund a contract awarded on April 15, 1997 for the 129th E Ave repair project. Owasso City Council May 20, 1997 Page 7 22. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Supplemental Appropriation to the Garage Fund's Budget. Ms Bishop Attachment #22 The staff will recommend Council approval of a supplemental appropriation to the Garage Fund budget in the amount of $26,000, for the purchase of parts for resale. 23. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Supplemental Appropriation to the Self-Insurance Fund's Budget. Ms Bishop Attachment #23 The staff will recommend Council approval of a supplemental appropriation to the Self- Insurance Fund budget in the amount of $5000, for the purpose of funding repairs to city vehicles insured by the fund. 24. Consideration and Appropriate Action Relating to Acceptance of a COPS Fast Grant, and Authorization for the Mayor to Execute the Appropriate Documents. Chief Alexander Attachment #24 The Owasso Police Department has been awarded a grant in the amount of $225,000 by the U.S. Department of Justice for the employment of three additional police officers. The staff will recommend City Council acceptance of the grant, and authorization for the Mayor to execute the documents. Owasso City Council May 20, 1997 Page 8 ~ 25. Consideration and Appropriate Action Relating to a Mayor's Appointment Requiring Confirmation by the City Council. ~ Mayor Barnhouse Attachment #25 The Mayor will request Council confirmation of an appointment to the Personnel Board required as the result of a resignation. 26. Report Relating to the Status of the Construction of Improvements by the YMCA to the Owasso Recreation Center. Mr Rooney Attachment #26 ~ The staff will report to the City Council the status of the project to construct improvements to the City-owned Recreation Center, now leased to the YMCA. 27. Report from City Manager 28. Report from City Attorney ~ Owasso City Council ' May 20, 1997 Page 9 29. Reports from City Councilors 32. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING ' Tuesday, May 6, 1997 The Owasso City Council met in regular session, jointly with the Owasso Public Works Authority and the Owasso Public Golf Authority, on Tuesday, May 6, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m, on Friday, May 2, 1997. ~ ITEM 1: CALL TO ORDER ' Mayor Ewing called the meeting to order at 7:05 p. m. ~ ITEM 2: INVOCATION The invocation was offered by Alyson Ramey, daughter of outgoing Vice Mayor Joe Ramey. ITEM 3: FLAG SALUTE Ben Ewing, son of outgoing Mayor Danny Ewing, led in the flag salute. ITEM 4: ROLL CALL PRESENT Danny Ewing, Mayor Joe Ramey, Vice Mayor ~ Mary Lou Barnhouse, Councilor Michael Helm, Councilor ' Tracy Standridge, Councilor Denise Bode, Councilor Elect Mark Wilken, Councilor Elect STAFF Rodney J Ray, City Manager ' Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ABSENT A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF APRIL 15 1997 REGULAR CITY COUNCIL MEETING. Mr Ramey moved, seconded by Dr Standridge, to approve the minutes as submitted, by ' reference made a part hereto. Owasso City Council May 6, 1997 AYE: Ramey, Standridge, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 6: REQUEST APPROVAL OF THE MINUTES OF APRIL 15 1997 REGULAR OPWA MEETING. Dr Standridge moved, seconded by Mr Ramey, to approve the minutes as submitted, by reference made a part hereto. AYE: Standridge, Ramey, Barnhouse, Helm, Ewing ~ NAY: None Motion carried 5-0. ITEM 7: REQUEST APPROVAL OF THE MINUTES OF APRIL 15 1997 REGULAR OPGA MEETING. Mr Ramey moved, seconded by Dr Standridge, to approve the minutes as submitted, by reference made a part hereto. AYE: Ramey, Standridge, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 8: REQUEST APPROVAL OF CITY OF OWASSO CLAIMS Dr Standridge moved, seconded by Mr Ramey, that the following claims be approved as submitted: (1) General Fund $50,142.46; (2) Collision Self-Insurance $8,855.56; (3) Workers Comp Self-Ins Plan $12,622.07; (4) Ambulance Service Fund $2,400.88; (5) E-911 $1,847.47; (6) City Garage $9,291.67; (7) Capital Improvements $213.00; (8) Payroll #1 $116,450.14; (9) Payroll #2 $118, 249.25; (10) City Garage Payroll # 1 $1, 459.76; (11) City Garage Payroll #2 $2,782.11. .,~ AYE: Standridge, Ramey, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. 2 II II II II Owasso City Council May 6, 1997 ITEM 9: REQUEST APPROVAL OF OPWA CLAIMS. Mr Ramey moved, seconded by Dr Standridge, that the following claims be approved as submitted: (1) OPWA $55,729.13; (2) OPWA Capital Improvement Fund $87,984.34; (3) Interfund Transfers $35,329.75; (4) Payroll #1 $27,711.10; (5) Payroll #2 $28,115.50. AYE: Ramey, Standridge, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 10: REQUEST APPROVAL OF OPGA CLAIMS. Dr Standridge moved, seconded by Ms Barnhouse, that the following claims be approved as submitted: (1) Golf Course $20,345.83; (2) Payroll #1 $13,962.76; (3) Payroll #2 $14,000.45. AYE: Standridge, Barnhouse, Helm, Ramey, Ewing NAY: None Motion carried 5-0. ITEM 11: OATH OF OFFICE ADMINISTERED TO CITY COUNCILORS The Honorable Michael Hilsabeck, Owasso Municipal Court Judge, administered the oath of office to Councilor-Elect Bode and Councilor-Elect Wilken, and to those remaining in office, Councilors Barnhouse, Helm, and Standridge. Councilors Bode and Wilken were then seated at the Council bench along with the remaining Councilors. ' ITEM 12: ELECTION OF MAYOR/OPWA CHAIR/OPGA CHAIR II Councilor Barnhouse, the ranking member of the Council, presided, and called for nominations for Mayor. Mr Helm nominated Ms Barnhouse for Mayor and Chair of the OPWA and OPGA, seconded by Dr Standridge. AYE: Helm, Standridge, Bode, Wilken, Barnhouse NAY: None Motion carried 5-0. 3 Owasso City Council May 6, 1997 ITEM 13: ELECTION OF VICE MAYOR/OPWA CHAIR/OPGA CHAIR Dr Bode nominated Dr Standridge for Vice Mayor and Vice Chair of the OPWA and OPGA, seconded by Mr Wilken. AYE: Bode, Wilken, Helm, Barnhouse, Standridge NAY: None Motion carried 5-0. ITEM 14: RECESS TO COMMUNITY CENTER ACTIVITIES ROOM FOR RECEPTION Mayor Barnhouse recessed the meeting at 7:15 p.m. A reception honoring outgoing Mayor Danny Ewing, outgoing Vice Mayor Joe Ramey, new Councilors Bode and Wilken, Mayor Barnhouse, Vice Mayor Standridge, and Councilor Helm was held in the activities room. Director of Golf Warren Lehr acted as Master of Ceremonies, and each of those being honored made brief remarks to the gathering. ITEM 15: ADJOURNMENT Mayor Barnhouse adjourned the meeting at 8:05 p.m. due to lack of a quorum. Mary Lou Barnhouse, Mayor Marcia Boutwell, City Clerk 4 5/19/97 13:56:42 Gi T Y OF Ot~aASSO GEtiEt~:AL FUND A/P GLAI;d~ REPORT APAPVP. PAGE: 3 ---~?D-#-- ---------VEND~JR -----DESCt~IPTION- AMOUtiT - ---------- - ------- ------------- MANAGERIAL 9722 3 GO SYSTEMS 972233 CITY GARAGE 972399 REASORS 972399 REASt3RS ~ 972452 TREASURER PETTY CASH 9724b2 ~tREASURER PET',''Y CASH 9724b2 TREASURER PETTY CASH 97462 TREASUREP, PETTY CASH 9?24b2 TREASURER PETTY CASH ~ 972462 TREASURER PE~t'TY GASH 972462 TREASURER PETT`I CASH ' 172497 SOUTHWESTEFN BELL TELE DEt'ARTME2lT TOTAL =___. FINANCE ------------------------------ 972462 TREASURER PETTY GASH 972462 TREASURER PE~1'TY CASH DEFARTMEttT TOTAL ====i COMMUNIT`I DEVELOPMENfi ------------------------------ FUEL/DIESEL REPA i R PAR'I'S COUNCIL RECEPTION FILM DEVELOPII`~G REIMS PETTY CASH REIMS MILEAGE-Bt~UTWELL COUNCIL P.EGEPTION CITY MGR EXPEtdSES COUNCIL RECOGNITION EMP APFRI;CIATION-LEACH REIMS PETTY CASH 4'97 PLEXAR REIMS MILEAGE REIMB PET~t'Y CASH 970054 TULSA COUNTY MIS DIAL-UP SERVICE 97 232 GO SYSTEMS r'UEL/DIESEL 972233 CITY GARAGE REPAIR PARTS 9724U~) QUINLAN PUBLISHING BONING SUBSCRIPTION 97419 AMERICAN PLANNERS ASS^CIA APA MEMBERSHIP 9724b2 TREASURER PE'T'TY CASH REIMB PET`:Y CASH 972462 TREASUP.EP. PETTY CASH REIMS PETTY CASH 972497 SOU'PHWESTEP.N BELL TELE 4/9"• PLEiAR DEPARTMENT TOTAL =___) MUHIGIFAL COURT - ------------------------------ 972497 SOUTHWESTERN BELL TELE 4/97 PLE~:AR ' DEPARTMENT TOTAL =___: 53.01 3; 3.17 43.32 19.2b 5.00 16.97 278.98 «4.99 203.04 59.92 9.64 47.46 i,344.7b b4.59 18.8,• 83.46 40.00 95.35 14.00 81.00 170.00 5.00 `.~4 48.J5 459.04 105.5 105.35 CITY OF Ob~JASSO GE2lERAL FUND 5!19/97 i3:56:4~ A/P CLAIMS REPORT APAPVR PAGE: 4 PO # VE2lDUR DESCRIFTIJN AMOUNT ---------- ------------------------- ------------------------- ------------- ENGINEERING ------------------------------ 972158 KIMBALL AGE HARDWAP.E MAINT/REPAIR SUPPLIES .99 972.232 GO SYSTEMS FUEL/DIESEL •71.05 972233 CITY GARAGE REPAIR PARTS 155.84 9724b6 WAL-MART FILM 41.88 DEPARTMEif'i' TOTAL = _ _ _') 269.76 GENERAL GOVERNMENT ------------------------------ 970001 RONALD D CATES RETAINER 700.00 970001 RONALD D CATE5 LEGAL SERVICES 754.4b 976065 US POSTMASTER METER POSTAGE 1,000.00 972008 FOREPISIC PHOTOGF.APH AERIAL PHOTOS 2,400.06 972055 SAM'S CLUB OFFICE SUPPLIES 35.4b 972497 TULSA WOP,LD CLASSIFIED ADS 74.53 972275 LORMAN EDUCATION SERV WORHERS COMP SEMINAR 145.00 972404 DALE & LEE ~EP.VICE INC F.EPAIR FURNACE 1,481.00 97418 THOMASON 8• MOSS 2{OTP.RY BOND P,EHEWAL 30.06 972420 KIMBALL ACE HARDWARE MAINT,REPAIR SUPPLIES 21.93 972422 5AM'S CLUB MAINTE2iANCE SUPPLIES 14.57 972442 CRO~~J BURLINGAME REPAIR SUPPLIES X5.95 972453 idATIONAL AMERICAN INSURE REFUSE TRUCK 122.00 972458 OKLAHOMA EAGLE CLASSIFIED ADS 35.78 9724b1 IKON OFFICE SOLUTIONS COPIER MAINTENANCE 341.74 972479 RICK`S LAWN SERVICE MOW 76TH MEDIANS 60.66 97495 OKLAHOMA NATUP.AL GAS 4197 USE 120.46 972496 SOU~fH~~JESTERN BELL TELE 4/97 NON-PLEXAP, 47.37 972497 SOUTHWESTEP.N BELL TELE 4197 PLEXAR 218.39 DEFARTt4ENT TO'PAL =___} 7,628.57 SUPPORT SERVICES ------------------------------ 970620 AT~T t~IRELESS SERVICES PHONE USE-MCELRA'i'H 12.10 972055 SAM`S CLUB JANITORIAL SUPPLIES 48.52 972232 GO SYSTEMS FUEL/DIESEL 128.38 9722 3 GO SYSTEMS FUEL; DIESEL 108.24 972233 CITY GARAGE P.EPAIR PARTS 44.46 972233 CITY GARAGE REPAIR PARTS 282.66 972350 TAYLOE PAPER CO JANITORIAL SUPPLIES 86.34 972426 KIMBALL ACE HARDWARE MAI2iTrREPAIR SUPPLIES 10.15 97'422 SAM'S CLUB MAINTENA2iGE SUPPLIES 41.95 5!19/97 13:56:42 CITY OF O6tlP.SSO GEtiERAL FUND A,'P CLAIMS REPORT ArAPVR PAGE: 5 PO # ---------- VENDOR ------------------------- DESCRIPTIOPi ------------------------- -- AMOUNT ----------- ' 972423 SAM'S CLUB LAWN MOWER 184.89 972442 C!?OW BUttLIKGAME REPAIP. SUPPLIES 11.00 9724b2 TREASURER PETTY GASH REIMB PETTY CASH 19.00 DEPARTMENT TOTAL =___> 1,171.73 CEMETERY ---------- -------------------- 972156 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 51.58 972232 GO SYSTEMS FUEL: DIESEL 37 77 ~ 972233 CITY GARAGE REPAIR FARTS . 3b.30 DEPARTMENT TOTAL ====3 -- ----------- 135.b5 f, ' 0 POLICE SERVICES ------------------------------ 970010 THREE LAKES LAUNDRY UNIFORM GLEANING-3 MOS 1,OIb.35 970013 HOWARD STAMPER RETAINER/SERVICES 150.00 u 970015 AT~T WIR£LES5 SERVICES PHONE U5E-ALL 230,58 970015 ATE!' WIRELESS SERVICES PHONE USE-ALEXAPiDER 57 79 " 9704b1 FIRST BANK. CLAREMORE FSB DOPIER LEASE 8120!95 . 302,00 ~ 971538 PUR DRUG REF£REPiGE GUIDE 39.95 972175 HAWK RESALE STORAGE SHED-ANIMAL GONTRp L 725.OG " 972185 WA"L-MAF.T OFFICE/MAINT SUPPLIES 5b3.04 ~_ 972305 GALL'S INC. OFFICER E~3UIPMENT g4,g7 972232 UO SYSTEMS FUEL/DIESEL 1,407,84 ,~ 9?2233 CITY GARAGE REPAIR FARTS 1,397.b6 972249 PHILLIPS POLICE EOCTIP RANGE AMMU?iITION 891,00 972373 MATRE ARMS RANGE AMMUNITION 1,b5b.00 97289 IDENTICATOR FINGERPF.IPiT KITS lb9 b7 97229b CLEFT BREATHALYZER SCHOOL . 70,00 9723b0 MILL CREEK LUMBEP. & SUPPL MAINT SUPPLIES 1,78 9723b2 CHANTJTE RADAR SERVICE F.ADAR REPAIRS 331.00 '~ 972376 AGE FEPiCE COMPANY FENCE-ANIMAL COPiTROL 1,409.b7 972378 PATROL TECHNOLOGY UNIFORM SUPPLIES 1b0.50 972367 OK SHEP.IFFS & PEACE ANNUAL DUES 35,00 972415 BRIAN APiD JAMES COVEY FENCE CONST-ANIMAL CONTF.OI- 500.00 972420 KIMBALL AGE HARDWARE MAINT.'REPAIR SUPPLIES 4,gg 973454 TUXALL UNIFORM $r Es~UIP UNIFORM SUPPLIES 34.83 97`455 I.A.G.P. SUBSCRIPTION 30,00 97245b KIMBALL ACE HAPDWARE MAINTENP.NGE SUPPLIES 55.15 ,, 972459 LENOY WRECKER SERVICE TOWING SERVICE 3b.5b 9724b0 REASORS DOG FOOD,FILM DEVELOPING 71.14 ~ 973463 POLICE PETTY CASH POSTAGE 28,10 9724b3 POLICE PETTY GASH REIMB PETTY GASH 11.00 CITY OF O`rlASSO GENEF,AL FUND 5119197 13:56:42 A/F CLAIMS REPORT APAPVR PAGE: b FO # ---------- L'ENDOP, ------------------------ DESCRIPTION - ----------------------- AMOUNT -- ------------- 972464 PHILLIPS POLICE EQUIP UPdIFORM SUPPLIES b0.75 972495 OKLAHOMA NATURAL GAS 4f97 USE 5b.00 97'496 SOUTHWESTERN BELL TELE 4/47 HON-PLEXAR 47.37 972497 SOUTHWESTERN BELL TELE 4/97 PLEXAR 255.53 DEPARTMENT TOTAL =___; 11,991.55 POLICE COMMUNICATIONS ------------------------------ 970010 THREE LAKES LAUNDRY PRISONER LAUNUP.Y 123.7b 970u14 DEPT ^F PUBLIC SAFETY OLET5 RENT 350.00 972460 REASOP,S PRISONER MEALS 109.70 DEPAR~.MENT TOTAL =___) 583.46 ANIMAL CONTROL ------------------------------ 972232 GO SYSTEMS FUEL/DIESEL 30.16 972359 HUGHES LUMBER CO FEPiCE SUPPLIES 25.17 972360 MILL CREEK LUMBER & SUPPL FENCE SUPPLIES 148.11 9723',1 STRA'PHE VETERINARY SHELTER SUPPLIES 187.28 972393 RAY HARTLEY PLUMBING PLUMBING REPAIRS 89.54 97242G KIMBALL ACE HAKDWAF.E hfAINT1REPAIR SUPPLIES 2.49 972456 KIMBALL ACE HARDWARE MP.INTENANCE SUPPLIES 28.53 97245.' PALMER CHEMICAL & EC~UIPME REPAIR TF.APiQUILi~EF. GUN 19.97 472462 TREASURER PETTY CASH REIMS PETTY CASH 12.97 °72497 SOUTHWESTERN BELL 'i'ELE 4197 PLEXAR 26.b8 DEPARTMENT TOTAL =___) 570.90 FIRE SERVICES ------------------------------ 970094 BMI SYSTEMS OF TULSA COPIER LEASE 15b.34 971875 GROW BURLINGAME REPAIR PARTS 110.98 971896 KIMBALL ACE HARDWARE REPAIR SUPPLIES 283.77 572132 DOENGES FORD REPAIR PARTS 635.04 972232 GO SYSTEMS FUEL/DIESEL 369.19 97231,5 GALL'S INC. E~~UIPMENT BAGS 86.97 972385 OVERHEAD DOOR COMPANY REPAIR BAY DOOR 91.50 972412 J.B. ELECTRICAL SERVICES ELECTRICAL REPAIRS 99.12 972497 SOUTHWESTERN BELL TELE 4f97 PLEXAR 180.25 DEPARTMENT TOTAL =___) 2,013.10 CITY OF dWASSd ' GENERAL FUND 5/19197 13:56:42 A/P CLAIMS REPOP.T APAPVR PAGE: 7 PO # VENDOR DESCRIPTION nMOUNT CIVIL DEFENSE ------------------------------ 972496 SdUTHWESTERN BELL TELE 4/97 NON-PLEXAR 972497 SOU~1'HWESTERH BELL TELE 4/97 PLEXAR ' DEPARTMENT TOTAL =___? STREETS w ii ii 972047 EC~UIPMENT dNE RENTAL & SA SAW BLADES 97212'? GP.ASSHOPPER LAWN GARS MOW THREE LAKES 3:18/97 972123 GRASSHOPPEF. LAWN CARE MOW EASEMENT 3!1$/97 9 7124 D & J LAWN SERVICE MOW EL RIO VISTA 3/18.'97 972158 KIMBALL ACE HARDWARE MAI2iT/REFAIR SUPPLIES 972201 YALE UNIFORM RENTAL UNIFORM CLEAN/RENTAL 97223 GO SYSTEMS FUEL/DIESEL 97 2 33 CITY GARAGE REPAIR PARTS 97391 AHCHOP, STONE CO GF.AVEL 972424 WELSCO IHG CYLIHUER RENTAL 972467 MAXWELL SUPPLY dF TULSA SAFETY FLAGS 972471 TULSA FAP.M EC~UIPMEHT CO TRACTOR PARTS 972480 MASTH£P.D HOSE & SUPPLY PAP.TS-BATWING 9:2495 OKLAHOMA NATURAL GAS 4/97 USE 972497 SOUTHWESTERii BELL TELE 4/97 PLEXAR UEPAR~tMENT TOTAL =___; I COMMUNITY i;ENTER ii 9?0620 AT~T 6~IIRELESS SERVICES 972000 KIMBALL ACE HARDWARE 972195 L ~~ M QFFICE SUPPLY 97223 Gd 5YSTEMS 972420 KIMBALL ACE HAPDWARE 9?2495 OKLAHOMA NATURAL GA5 972497 SOUTHWESTEP.N BELL TELE PHO2dE USE-SR VAN PAINT SUPPLIES QFFICE CHAIRS FUEL/DIESEL MAIHT/REPAIP. SUPPLIES 4/97 USE 4/97 PLEXAR 50.50 23.74 74.~J 5.50 390.OG 250.00 40.00 24.55 202.00 384.40 1,3p2$.98 82.GG 9.58 21.00 102.92 71.13 233.04 23.7J 3,169.52 13.30 272.79 218.00 47.85 id.b6 193.6) 86.08 DEPARTMENT TOTAL =___> ,~ e PARY, MAINTENANCE i~ 972232 GO 5`ISTEMS FUEL/DIESEL 845.31 132.84 i~ CITY OF OWASSO GEPiERAL FUND 5,'19/97 13:56:42 A!P CLAIMS REPORT APAPVR PAGE: PO # VENDOP. DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- 972233 CITY GARAGE REPAIR PARTS 9723b4 LARRY TURNER MOW RAYOLA PARK 972377 TOWN & COUNTRY LAPiDSCAFIN MOW ELM CREEK 972377 TOWN & COUNTRY LANDSCAPIN MOW RAM PARK 972394 J B STIGALL MOW ATOR PARK 973398 KIMBALL ACE HARDWAF.E MAINT/REPAIR SUPPLIES 972432 SAM'S CLUB MAINTENANCE SUPPLIES 973462 TREASURER PETTY CASH REIMB PETTY GASH 972473 ENLOW FORD TP,ACTOR, INC TRACTOR PARTS 972474 HUGHES LUMBER CO REPAIR SUPPLIES 972475 LARRY TURNER MOW RAYOLA PARK 972497 SOUTHWESTERN BELL TELE 4/97 PLEXAR DEPARTMENT TOTAL =___) ECONOMIC DEVELOPMENT ------------------------------ 970620 AT&T WIRELESS SERVICES PHONE USE-WALKER 972232 GO SYSTEMS FUEL/DIESEL 972233 CITY GARAGE REPAlR FAF.TS 972462 'fP,EASURER PETTY CASH RE~ME PETTY CASH DEPARTMENT TOTAL =___) F~JPI1? TOTAL =___) 1b.55 193.00 219.00 44.00 75.00 298.16 10.98 10.90 119.93 40.22 193.00 54.00 1,407.58 10.00 27.16 205.94 1.00 244.10 33,088.13 8 G1 i Y OF OIdAS~O AMBULANCE SERVICE FUND • 5; 19/9:l 1'~:5b:42 A/P CLAihiS F.EPORT APAPVR PAGE: PO # VEF#DOR DESCRIPTIQH AMOUF#T ---------- ------------------------- ------------------------- ------------- AMBULANCE ------------------------------ 970114 MEDICAL COMPLIP.NCE SPECIA BIO-6dASTE SUPPLIES 30.00 97011b JEFFERY IiALLES MD MOFi'fHLY EMS AUDIT 250.00 97039b MEUICLAIMS, IPiC. MONTHLY SERVICE FEE 1,592.84 97Ub'b DANNY SCt?UGGS VOLUNTEER FIRE RUNS 49.50 970b27 TODD GRUENEICH VOLUF#'t'EER FIRE RUNS 4y.5t~ 970628 UON TAYLOR VOLUNTEER FIRE RUNS 49.50 970629 RAF€DALL STARK VOLUNI~EER FIRE RUNS 49,50 970530 ROFi STUCKEY VOLUNTEER FIkE RUNS 49.5G 971028 MARK STEVENS VOLUNTEER FIRE RUNS 49.50 971259 DAVID HURST VOLUNTEER FIRE RUFIS 49.50 9712b0 CARL BORLA VOLUNTEER FIRE RUF#S 49.50 971688 TRAVIS FRY VOLUNTEER FIRE RUNS 49.50 971780 ALLIANCE MEDICAL, INC. AMBULANCE SUPPLIES 270.51 972114 PACE PRODUCTS OF TULSA IN AMBULANCE SUPPLIES 40,00 972384 ALLIANCE MEDICAL, INC. AMBULANCE SUPPLIES 427.32 UEFARTMEFiT TOTAL =___~ 3,C~5b.17 1 FUr~D TOTAL =___; 3,05b.17 CITY OF QbIASSO E - 921 5:19;':7 13:5:42 AiP CLAIMS REPORT APAPVR PAGE: FO # VENDOR DESCRiFTIOPi AMOUriIT ---------- ------------------------- ------------------------- ------------- PQL I CE CCMMUl3 [ CAT I Otis ------------------------------ 97G128 SOUTH4JESTERH BELL TELE E-911 SERVICE 1,84?.12 DEFARTME~IT TOTAL =___? 1,:347.12 FUA~D TOTAL =___} 1,847.12 2 CITY OF OWASSO CITY GARAGE ~ 5,'19/97 13:56:42 A/P CLAIMS REPORT' APAPVR PAGE: 12 PO # VENDOR DESCRIPTION AMOU1iT ----------- ------------------------- ------------- CITY GAP.AGE ------------------------------ 971877 T&W TIRE CU LODAL TIRES 225 40 972041 EQUIPMENT UNE RENTAL & SA PROPANE . 92 50 972055 SAM'S CLUB MAINTENANCE SUPPLIES . 72 87 972149 EQUIPMENT ONE RENTAL & SA PROPANE , 74 00 972231 GO SYSTEMS FUEL/DIESEL . 12 '~S 972403 KEYSTQNE ECIUIPDSENT CO REPAIR BAGKHU£ . 3 203.55 972411 JQSEFH HOUGH WHEEL COVERS , 75 00 972420 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES . 26 02 97422 SAM`S CLUB MAINTENANCE SUPPLIES , 4q gy 97242 SAM'S CLUB MAIN~1`ENANCE SUPPLIES , 30 36 972424 WELSGO INC CYLINDER RENTAL . 30 57 9;2427 YOUNG'S TIRE SERVICE TIRE REPP.IRS . 90 00 972428 WILLIAMS REFUSE EC~UIFMENT REPAIR PARTS . 131 81 97'?429 TULSA FQRD tIES1I HULLAND, I REPAIR PARTS . 164 43 972430 RADIATOR SHOPPE INC RADIATOR REPAIRS . 6Q pp ' 912433 QWASSO TIRE BARB TIF.ES/REFAIF.S , 140 96 972434 MASTHEAD HOSE & SUPPLY REPAIR PARTS . 43 54 9724;5 MAC'S HYDRAULICS INC HYDRAULIC REPAIR . 635 00 ' 972436 LENOX WRECKEP, SERVICE TOWING SERVICE . 29 18 972437 W W GRAiAIGER INC MAINTENANCE SUPPLIES . 67 37 972439 DP,IVE TRAIN SFECIALIS'1'S F,EPAIR FARTS , 77 94 972446 CLASSIC CHEVRQLET VEHICLE REPAIRS . 474 70 972442 CRAW BURLIHGAH£ REFAIP. SUPPLIE5 . 8 38 9.'442 CRAW BURL iNGAME REPAIR PAP.TS , 486 72 ' 972445 972448 BIG "A" AUTO PARTS TULSA TULSA BRAKE AND CLUTCH REPAIR PARTS kE . it3.96 PAIP. FARTS 106 00 97449 NEW PIG GQRPORATION OIL AESORBENT . 11? 70 972451 EMPIRE PLUMBING SUPPLY IN REPAIR FARTS . 32.47 9724 6 TREASUP,ER PETTY CASH REIMB PETTY CASH 17 17 972485 PRACTICAL ENGINEERING HYDRAULIC PUMP . 1 07' 01 972495 OKLAHOMA NATURAL GAS 4/97 USE , . 196 13 ~ 972497 5OU~t'HWESTEP.Pd BELL TELE 4/97 PLEXAR . 47.46 DEPARTMENT TOTAL =___} -----8,006.01 1 FTJND TOTAL =___} ----- ---,006.01 CITE} OF O4lASSO CAPITAL IMPROVEMEPITS 5!191.7 13:55:42 A/P GLAIMS REPORT APAPVR PAGE: 13 PO # VENDOR DESGRIPTIOH AMOUiiT ---------- ------------------------- ------------------------- ------------- GEtiERAL GOVERHME:i'P ------------------------------ 972359 HUGHES LUMBER CO REMODEL SUPPLIES 85.54 972401 MILL CREEH LUMBER ~ SUPPL REMODEL SUPPLIES 138.60 UEPAR~fMEHT TOTAL =___) 224.14 t~THD TOTAL =___) 224.14 GRAHU TOTAL =___? 167,742.13 i~ CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/10/97 DEPARTMENT OVERTIME AMOUNT Finance 23~,0~ 8 302.40 <~;;`~~' Municipal Court 0,00 1 066.75 ........................................... ................... ................_.... Su~p~ort Services . .. 0 00 ~ 920 42 . ::::::::::::::::::::::::~:::::::::...::: ... '~~~ ~ ::::::.::..:...:::::::: ; Central Dis~atch ::....:......:............ 31.b3 4 719.65 ••..•. ••• v: v:: w: v:: v::.~ ................. ......~: •... .. ............................... ..: ...............................n.....:.:::....,•. n..,:.:..v..:,•xn4•:m ::;•:::;•:: r.:w:i::i;6}:•i}:.: is iii•i ;.}}:: {: •;;:::: w:::::::::... ~~i.:;i .. ... n..........::~.n::.::: u:::::::::v :::w::;:•: :::.: :: Fire ...... ... . 216.31 32,336.52 ::,.: ::>;f :../ .. ...rf:.. Community-Senior Center 0.00 2,671.74 . Economic Development 0.00 1375.91 APPROVED: 05/20/97 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/10/97 DEPARTMENT OVERTIME AMOUNT Garage $0.00 $2,782.11 APPROVED: Mayor 05/20/97 Council Member Council Member MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIItECTOR SUBJECT: REQUEST FOR PROJECT ACCEPTANCE AND FINAL PAYMENT TO AM-RAIL CONSTRUCTION FOR SPORTSPARK PARKING LOT IlVIPROVEMENTS DATE: May 1, 1997 BACKGROUND: ' In November of 1996, the City of Owasso solicited bids for Soccer/Flag Football parking lot improvements at the Owasso Sportspark. Staff developed a bid packet for the construction of the gravel parking lot, which included a 110' x 336' gravel parking lot, compacted to 95 ' standard proctor density. The top six inches of the soil were to be removed and relocated to different areas within the Sportspark as well. A diagram of the parking lot is attached for your information and review. ^ A total of eight contractors supplied sealed bids for the project, with the contract for the improvements being awarded on December 3, 1996 to AM-RAIL Construction of Tulsa for the amount of $19,089.00. Funding for the improvements was contained within the FY 1996-97 Capital Improvements Fund. The award of bid memorandum for the parking lot improvements is attached for your information and review. ~ In February of 1997, payment in the amount of $18,134.55 was made to AM-RAIL Construction ~ for completion of the parking lot improvements. A retainage equalling 5 % of the completed work ($954.45) was maintained by the City of Owasso in order to ensure that the project was completed and installed successfully. A copy of the application and certificate of payment is attached for your information and review. At this time, the contractor is requesting final payment (release of retainage) for the parking lot ~ improvements. The parking lot has been inspected by Mr. Warren of the Parks Department and Ms. Duggan of the Engineering Division of Public Works. The parking lot conforms with all of the specifications stated in the original bid document and has provided much needed additional parking during the Soccer season. A copy of the application and certificate for final payment ~ is also attached for your information and review. ' Staff has no objections to the request for release of retainage and final payment for the above described improvements. Staff Report Acceptance and Final Payment -Parking Lot Improvements Page 2 of 2 RECOMMENDATION: Staff recommends Council acceptance and approval of the Sportspark parking lot improvements, thus authorizing staff to process the final payment to AM-Rail Construction for the amount of $954.45. ATTACHMENTS: 1. Parking Lot Diagram 2. Award of Bid Memorandum 3. Initial Request for Payment 4. Final Request for Payment ----- --- - I ---- 5 , j L q J W I ~ Q' I i- 1 U r -1 ~ ~~ 0 150' LJ I z ~2 c I I ~ I ~ x w I I I I L - - - - - - - - - - - - - - - - - - --~ 2 ' ------- ------ I A I ' .W . I ~ - ~ I ~ I r ~ I U I LJ ~ ~ LJ I ~ I I ~ ~ ~ I I w I I ' 1 240 2~ ~y' BORROW AREA SppR TS pqR k Access Rpq~ 100' ~ 3~' 60' 3E Q J W_ i ~ w U U O w ~- ............................. 1' EXISTING TREES T^ REMAIN \ I I \+ PARKINQ LOT IMPROVEMENTS SPORTS PLEX [~CTNBER 1996 CITY .^F ^WASS^, OKLAHOMA PUBLIC WURKS DEPARTMENT ENGINEERiN~ nivtcrnni MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: AWARD OF BIDS FOR PARKING LOT OVVASSO SPORTSPARK DATE: November 24, 1996 BACKGROUND: The City of Owasso FY 1996-97 Budget contained an appropriation for the purpose of providing the construction of a parking lot at the Owasso Sportspark for use of FOR Flag Football and Green Country Soccer. Staff developed a bid packet for the construction of the gravel parking lot in the fall of 1996, and bid packets were available to prospective bidders in early November. A copy of the October 11, 1996 City Manager's Report is attached. The bid packets included specifications for the construction of a 110' x 366' gravel parking lot, compacted to 95 % standard proctor density. The top six inches of the existing soil will be removed and replaced with six inches of Type "A" aggregate. Arrangements were also included to relocate the removed soil to other areas within the Sportspark. A total of eight contractors supplied bids for the paving improvements and they were opened on November 20, 1996. The bids received for the parking lot improvements are as follows: Bidder Amount Gunco Construction Inc, Tulsa C & C Asphalt & Paving, Cushing ML Young Construction, Jenks Horizon Construction, Owasso Acme Paving, Broken Arrow Wells Construction, Haskell Landco Construction, Owasso AM-Rail Construction, Tulsa 44 , 420.00 38,488.00 37,900.00 33,973.00 29,790.00 26,980.00 25,431.02 19,089.00 A review of these bids indicates that AM-Rail Construction of Tulsa is the lowest bid for the construction of the parking lot. The City of Owasso is currently utilizing AM-Rail Construction for its residential street overlay program and a review of the company's submitted project history indicates a positive performance. FUNDING: Funding for the Sportspark parking lot construction was included in the FY 1996-97 Capital Improvements Fund in the amount of $25,000.00. Please note, however, that a portion of that money is also earmarked for the construction of a water line to the soccer playing areas. The "' bid received for the parking lot construction is lower than anticipated by staff ($20,000.00), and we are confident that the waterline can be constructed with the remaining funds. RECOMMENDATION: Staff recommends that the contract for the parking lot construction at the City of Owasso Sportspark be awarded to AM-Rail Construction of Tulsa in the amount of $19,089.00. ATTACHMENTS: ~~ 1. October 11, 1996 CM Report 2. Bid Tabulation Sheet 3. Project Specifications 4. Improvement Site Maps 5. Bid Submittal Forms 1 1 1 APPLICATION AND CERTIFICATE FOR PAYMENT TO (Owner): e ,'~ y o~ Ovd.~ s s a a o ~ s. e .~?~ A.e.. O ~/.9 SSo~ 4K ~'~a-S-~ FROM (Contractor): ~/ri -~ ~9 /L. L/ D,YS T,e~.CC' TlO~/j rNC , o . 8 a ~( 5'~ / / ~ 'S~ `-T~ /.s~9 ~ O K 'r•Y ism PROJECT: G~,-.~R v~= ~ ~°ARK/ N4' .C. 4 T <!T oNJASSU SPo/aTS /°A~K CONTRACT FOR: Page One of ..S Contract Date: L~r~E M 6~-,e .3 1996 Application Date: T.g~vKgle y a,3, / 997 --~ Period To:.TANu q,e. S/ ~-3, ! 9 9 ~ Distribution To: Owner Architect Contractor Engineer CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached. 1. Original Contract Sum $ / 9, o ~ 9.0 0 2. Net Change by Change Orders $ 3. Contract Sum to Date (Line 1 & 2) $ i 9, o ~ 9. 0 0 4. Total Completed & Stored to Date $ i 4, o ~ g • 0 0 (Column G on Continuation Sheet) 5. Retainage: a. -~ % of Completed Work $ ~sy, ~S'(Column D & E on Continuation Sheet) -FINAL b. % of Stored Material $ (Column F on Continuation Sheet) Total Retainage (Line Sa & Sb) $ 9.s~, •yS 6. Total Earned Less Retainage $ i P, i,3 •s~•ss' (Line 4 less Line 5 Total) 7. Less Previous Certificates for Payment $ ~• o 0 AGREEMENT 1196 00300 - 8 of 14 ~~ ~ e' 8. CURRENT PAYMENT DUE 9. Balance to Finish, Plus Retainage (Line 3 less Line 6) S /~; i3~. Ss" I~ CHANGE ORDER SUMMARY: ADDITIONS DEDUCTIONS Change Orders approved in previous months by OWNER TOTALS $ $ Approved this month Number Date Approved TOTALS Net change by Change Orders $ p, oa The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: BY~ ,~~ Date: J.a ./oc ~v,~ y o?s, i 9 9 7 AL FD.tiSp /17EARq./0~ P.QES/ACNT STATE OF OKLAHOMA ) COUNTY OF u /s A ~ SS ~ Subscribed and sworn to before me this a.3 day of Tp ^'u~R r 19 97 (SEAL) ~~~ri ~;~ Notary Public My Commission Expires: ~'~2 ~'`' a~~ ~ 9 99 AGREEMENT 1196 00300 - 9 of 14 'ECT'S /ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on-site observations and the data comprising the above application, the Architect/Engineer certifies to the Owner that to the best of the Architect's/Engineer's knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ / ~' /3`~-~S (Attach Explanation if amount certified differs from the amount applied for.) ', ARCHITECT /ENGINEER: _ ; CL _~~~--- By: Date: %~a3/~ This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. AGREEMENT 1196 00300 - 10 of 14 r ~' r i r r t r E r INUATION SHEET Page ~ of ~ Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: ~ Application Date: ~7-'A^'~ i°'~y °?3, ~ 9 9~ Period To: ~ /-~ 3 / 9 7 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A g C D E (cont) --~ n-~ NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION WORK COMPLETED THIS PERIOD ~ .C GI m P su ~" B, ~ op ~RK~,vT i9,o~9.00 0.00 /9,o89,ov /9,oF9.oo o.oo i9,a~9.oo --> (cont) F G H I MATERIALS TOTAL COMPLETED PRESENTLY STORED AND STORED (NOT IN D OR E) TO DATE (D+E+F) % (G/C) BALANCE TO FINISH (C-G) RETAINAGE p. o o / 9 0~ 9. o a io o '70 0, o 0 9s•5~ S/S o.o o /9,09.00 o.oa 9,s~•~.s NOTE: At bottom of each column, run totals. AGREEMENT 1196 00300 - I1 of 14 CLAIM OR INVOICE .AFFIDAVIT STATE OF OKLAHOMA ) _ ) SS COUNTY OF ~ u /s'3 1 The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Contractor or Supplier A.cFo~rso mE~.eq./a, t',eE"siDEniT' Subscribed and sworn to before me this a 3 day of s~ "~ NAR 19 g7. Notary Public My Commission Expires:! 92~.N ~ a ~ 9 9 Architect, Engineer or other Supervisory Official 19 Subscribed and sworn to before me this day of Notary Public My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. , AGRFEMENT ' 1196 00300 - 12 of 14 APPLICATION AND CERTIFICATE FOR PAYMENT Page One of ~ Contract Date:~~-~m.l~=.e -3 X996 Application Date: ~~BRU~fz.~ ~ /997 T FROM (Contractor): Period To: ~ aeu ~ R. y 7. i 99 ~ a. Box ski/~ Y Distribution To: Owner -T`r ~ sR , o is 7 y~s~ Architect PROJECT: c+~-,eAv~-~ PAR//a/CS• LOT ~~~ ~__ {~s , Contractor AT' Oct/gssa SPo2TS pH.eK ; ;:''~ ""` ~- Engineer CONTRACT FOR: , ~ ; .'~ ~~ ~ .,;~'r 7 ~~ Lt/~ TO (Owner) : ~ i T ~' o F 0 wq ss o a a y s. e ~-a A ~. CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached. 1. Original Contract Sum 2. Net Change by Change Orders 3. Contract Sum to Date (Line 1 & 2) 4. Total Completed & Stored to Date (Column G on Continuation Sheet) 5. Retainage: a. % of Completed Work $ b. % of Stored Material $ Total Retainage (Line Sa & Sb) 6. Total Earned Less Retainage (Line 4 less Line 5 Total) 7. Less Previous Certificates for Payment $ ~9,0~9. oo _ $ o. o0 /9 0'9.00 $ $ /9, o ~9. 0 0 (Column D & E on Continuation Sheet) -FINAL (Column F on Continuation Sheet) $ O. 00 $ o.aa AGREEMENT 1096 00300 - 8 of 15 8. CURRENT PAYMENT DUE S 9~~ 5~.~ 9. Balance to Finish, Plus Retainage S o • 0 0 (Line 3 less Line 6) CHANGE ORDER SUMMARY: ADDITIONS DEDUCTIONS Change Orders approved in previous months by OWNER TOTALS $ $ Approved this month Number $ $ Date Approved TOTALS $ $ Net change by Change Orders $ o. 0 0 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: BY' - - ~ Date: ~~ a~e.u AMY 7, ~ q 9 ~ AL,FONSO /Yl ED.Q.4Na~ l~'iQE"srD~./r`- STATE OF OKLAHOMA ) T /s •e ) SS COUNTY OF ) Subscribed and sworn to before me this 7 day of FE,~~e~9R `/ 19 9 y (SEAL] ~2~~,-z~..~ 7~. Notary Public My Commission Expires: /~A2e~/ a ~~ ~ 9 99 ^ AGREEMENT 1096 00300 - 9 of 15 s~ ARCHITECT'S /ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on-site observations and the data comprising the above application, the Architect/Engineer certifies to the Owner that to the best of the Architect's/Engineer's knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ (Attach Explanation if amount certified differs from the amount applied for.) ARCHITECT /ENGINEER: By: Date: This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. r i AGREEMENT 1 1096 00300 - 10 of 15 CONTINUATION SHEET ~' Page ~ of 5 Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: ~ Application Date: ~'E Bye u ~+~e. r~ 7, ~ 9 9 y Period To: a / ~ / 9 ~ In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. ITEM DESCRIP"I'ION NO. OF WORK L !lm~.r sum .[~ i D ~ F~'e FA.Q.K in/¢ <0 T /MFR M E TS SCHEDULED VALUE 9 O ~ 9. 0 O WORK COMPLETED FROM PREVIOUS APPLICATION ~Aj /3 ~. Jr.S-' WORK COMPLETED THIS PERIOD S'S~ 5~S -~ (cont) F G H I MATERIALS TOTAL COMPLETED % BALANCE PRESENTLY STORED AND STORED (G!C) RETAINAGE (NOT IN D OR E) TO DATE TO FINISH (C-G) (D+E+F) o. o o /9 0~4. oo goo `ja O. ov ~• o a O. o o /9 a~9.ao /~-p°7'o 4. 0 0 0, 0 0 NOTE: At bottom of each column, run totals. ^ 1096 AGREEMENT 00300-11 of 15 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) ___ ) S S COUNTY OF ~ u /S H ~ The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Contractor or Supplier Subscribed and sworn to before me this day of Fr B ~ u A ,e }~ 19 9 7 . ~~/LGt-y ~ C,c ~-~.5~. 7~. Notary Fublic My Commission Expires: ~ X12 ~ ~/ a a~ i g 9 9 Architect, Engineer or other Supervisory Official 19 Subscribed and sworn to before me this day of Notary Public My Commission Expires: ~~ NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGREEMENT 1096 00300 - 12 of 15 0 I ~h MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR DAVID WARREN PARK SUPERINTENDENT SUBJECT: REQUEST FOR THE EXPENDITURE OF FUNDS AND AUTHORIZATION FOR PURCHASE OF A 1997 FORD F-150 TRUCK FOR THE PARKS DEPARTMENT DATE: May 1, 1997 BACKGROUND OF CURRENT VEHICLES AND USES The Owasso Parks Department currently utilizes two vehicles in order to perform necessary park maintenance operations, a Chevrolet 1-Ton Service Truck and a Chevrolet S-10 Pick-Up Truck. The Chevrolet 1-Ton Service Truck was purchased in 1992 and is the larger of the two vehicles. It is utilized for the towing of mowing and maintenance equipment, hauling dirt and screenings used in park projects, as well as the removal of trash, limbs, and debris from city parks. Due to the tasks performed by park personnel and the equipment needed to perform many of these tasks, this vehicle is the primary vehicle within the Parks Department. The second vehicle, the Chevy 5-10, is a 1986 model with 100,000+ miles to its credit, and was obtained from the Utility Billing Division of Public Works three years ago. Prior to its use within the Parks Department, this vehicle was utilized for water meter sets, removals, and meter reading purposes. Within the Parks Department, the Chevy S-10 has been utilized to perform minor projects and tasks, as well as the back-up vehicle for the Chevy 1-Ton. CURRENT NEEDS As the community has grown, as well as Parks Department staffing (an additional full-time employee was allocated in FY 1996-97), the demand to complete and address more than one task or project at a time within the city parks has also increased. The ability to utilize two vehicles to tow or transport major equipment utilized by the department, as well as personnel, is currently limited as the Chevy S-10 is not sized to perform these functions. In fact, when the Chevy 1-Ton is being serviced or repaired, the Parks Department often is required to call upon Public Works vehicles for towing purposes or must delay project completion. In short, the purchase of a larger pick-up truck, with the necessary equipment and features for towing, would be of great assistance to park operations and productivity within the department. Staff Report Parks Department Vehicle Purchase Page 2 of 4 AVAILABLE FUN-DING In August of 1996, the Owasso Parks Department requested and received acarry-over budget request in the amount of $7,500.00 in order to begin saving for the future purchase of the above described vehicle. A copy of the memorandum requesting this carry-over is attached for your information and review. In April of 1997 during the budget hearing process, staff indicated a request to carry over available monies from the FY 1996-97 to FY 1997-98 in order to purchase the vehicle during the FY 1997-98 budget year. The Parks Department had saved additional monies this year through savings on several identified projects; as well as the utilization of a part-time employee rather than replacing afull-time employee who left the city in February of 1997. As a result of these savings, and the knowledge that the busiest season and its accompanying projects are upon staff now, it would appear to be in our best interest to pursue the vehicle purchase now as well. As a result, the vehicle could then be utilized this summer, during the peak demand on park operations, rather than waiting until the fall of 1997. AVAILABLE VEHICLES FOR PURCHASE Staff then reviewed the State Bid List for vehicles meeting the type described below with the preferred options: Full Size Pick-up Truck (8' bed) 2 Wheel Drive Engine Size and Accompanying Equipment for Towing Purposes Vinyl Interior Fred Jones Ford, Oklahoma City, was the recipient of the 1997 bid list for vehicles meeting the above description. Staff contacted Fred Jones Ford and received the following quotes representing the sole remaining vehicle in stock: 1997 Ford F-150 $ 14,535.00 (Base bid price) 5.4 L V-8 Engine 1,140.00 (Instead of standard 4.6 L) Heavy Towing Package 405.00 Vinyl Interior 0.00 A/C 0.00 Auxiliary Fuel Tank 0.00 Front Tow Hooks 0.00 AM/FM Radio 0.00 Total Cost and Quote $ 16,080.00 Staff Report Parks Department Vehicle Purchase Page 3 of 4 Staff then contacted area vendors to explore the possibilities of a lower quote on identical or substantially similar vehicles. The following is a list of quotes received from the vendors contacted with a break down of the cost with the preferred options: ' Classic Chevrolet, Owasso 1997 Chevrolet Regular Cab $ 16,242.00 5.0 L V-8 Engine 0.00 ~ Towing Package 617.00 A/C 0.00 Vinyl Interior 0.00 Auxiliary Tank N/A ~ Front Tow Hooks N/A _ AM/FM Radio 0.00 Total Cost and Quote $ 16,859.00 Jim Glover Dodge, Tulsa Submitted a blanket quote without a breakdown of the options/features fora 1997 Dodge Ram. The quote received included a 5.2 L V-8 Engine, A/C, Long Wheel Base, AM/FM radio, ABS and 4 speed Automatic Transmission (featured on previous quotes as well). Total Cost and Quote $ 17,420.00 A copy of all of the quotes received is attached for your information and review. REVIEW OF BIDS A review of the bids indicates that the vehicle quoted from Fred Jones Ford of Oklahoma City, also contained on the state bid list, would be the best option available for the Parks Department as it meets the preferred options and contains the largest engine of the three bids received. In addition, the quote received from Fred Jones Ford of Oklahoma City was also the lowest received at $16,080.00. As explained earlier within the memorandum, funding to purchase the vehicle is available within the FY 1996-97 Park Maintenance Budget. ADDITIONAL COMMENTS If the vehicle purchase is approved, the new vehicle will be picked up on Saturday, May 24th. The Chevy 5-10 vehicle currently within the Parks Department will then be transferred to Cemetery Operations in order to address needs within that division, allowing for the replacement of the 1964 vehicle currently being used. Utilization of the S-10 within this division will be ideal considering the relative short distances driven and types of tasks performed. Staff Report ' Parks Department Vehicle Purchase Page 4 of 4 , RECOMMENDATION Staff recommends approval of the expenditure of funds and authorization for purchase of a 1997 r Ford F-150 truck from the state bid list awarded to Fred Jones Ford of Oklahoma City, Oklahoma in the amount of $16,090.00. ' ATTACHMENTS 1. Memorandum requesting carry-over budget request 1. State Bid # 0070-48-10-100 2. Fred Jones Ford Bid 3. Classic Chevrolet Bid 4. Jim Glover Dodge Bid MEMORANDUM TO: RODNEY J RAY CITY MANAGER SHERRY BISHOP FINANCE DIRECTOR FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CARRY-OVER BUDGET REQUESTS FOR COMMUNITY DEVELOPMENT AND PARK MAINTENANCE DATE: August 26, 1996 The following requests for carry-over are being requested for the Community Development and Park Maintenance Budgets. Community Development Department I am requesting $6,000.00 for carry-over within this department. The $6,000.00 would utilized to address unanticipated needs for additional equipment within the department as a result of a position transfer from the fire department. New furniture and a hand radio unit are just a few of the anticipated needs. Park Maintenance The Parks Department is requesting $11,500.00 for carry-over purposes. $3,000.00 is proposed for needed furniture and completion of the new park maintenance facility. $1,000.00 is for unbudgeted utility costs which will accompany the new facility and a needed communication radio. The remaining $7,500.00 is requested for future vehicle and access drive needs at the Sportspark. If you have any questions, or if I can be of assistance, please contact me. 0070-48-10-100 TWO WHEEL DRSVE FLEET SIDE PICKUP 6000 GVi~ GENERAL: THIS SPECIFICATION SHALL BE FOR A PIC.jCUP, NEW, THE LrTEST CURRENT PRODUCTION MODEL, UPHOLSTERY AN'J INTERIOR TRIM OF*ERED ON MODEL BID. THIS VEHICLE MUST BE COI~LETE WITH Mr'1tJFACTURER' S STANDARD EQUIPMENT AND ACCESSORES, FULLY SERVICED READY TO OPERATE. EACH VEHICLE SHALL SAVE 5 GALLONS OF GASOLINE IN FUEL TANK WHEN DELIVERED. TO INCLUDE MASIUFACTURER'S CERTIFICATE, WARRANTY SERVICE CERTIFICATE, APPLICATION FOR TITLE, INSTRUCTION BOOK AND BE BID LESS ALL APPLICABLE STATE AND FEDERAL TAXES. (WARRANTY SHALL BE THE S^_"'ANDARD FOR THE INDUSTRY AS OFFERED TO THE GE`7ERAL PUBLIC . ) TEIS VEHICLE SHALL BE EQUIPPED TO MEET ALL FED~RAI, SAFETY STANDARDS. NO DEALER ADVERTISEMENT SHALL BE AFFIXED TO VEHICLES. VBaIDOR: Fred Jones Ford of Okc. BPO NUMBER: BP12941 VENDOR'S PROPOSED: GVWR 6550 MAKE Ford MODEL F150 (6000 LB. MIN.) PRODUCT CODE: F17 MADE IN U.S.A? x YES NO ENGINE• SIZE NET HORSEPOWER NET TORQUE MINIMUM REQUIREMENTS VENDOR'S PROPOSED 8 CYL., 4.6 LITER PER SAE TEST J-245 PER SAE TEST J-245 _4 . 6L V8 HP 215 @ 3250 RPM HP 290 @ 3250 RPM CHASSIS: WHEELBASE BODY SIZE 131.5" 8 FT. SWEPTLINE 107 133 8 Vi •, • .~J i~ CAB TO AXLE 55" Y AXLES FROh-T CAPACITY TYPE 2950 TO 3300 - IrS OR I- BEAM 3500 REAR CAPACITY 3400 - 3700 3800 RADIO 3.08 - 3.55 TO 1 3.55 SPRI'~1GS AT GROUND FROh-'I' COIL OR ELLI?TICAL 1475 2650 REAR COIL OR ELLIPTICAL 1750 2900 BRAK£S: TYPE POWER BRAKES TO CONFORM TO FMVSS 121 Y STEE_~ING: POWER STEERING Y E LE C'TRI CAL BATTERY-VOLTS- AMPS 12-V (600 CCA) MAINTENANCE FREE TYPE 540 CCA ALTE-~NATOR-VOLTS ~'S 12-V 95 AMPS Y TRANSMISSION: TYPE -NO.SPEEDS 4 SPEED AUTOMATIC OVERDRIVE Y WHEEg,S NUMBER-TYPE 5 DISC WHEELS - 4 HUB CAPS FACTORY INSTALLED Y FACTORY INSTALLED GAUGES VOLTMETER, OIL PRESSURE AND ENGINE TEMPERATURE Y TIRES• FRON'D`, REAR, SPARE 2 - 2 - 1 Y SIZE - TYPE P235/70R-15, BELTED RADIAL Y 108 1 S?ARE TIRE • C_'zRRIER STD. FOR MODEL BID y ALL TIRES SHALL BE MANIIFACTURF~R'S ORIGIONAL EQIIIPMENT. +~ ACCESSORIES: A_ STANDARD FACTORY INSTALLED, FOLD UP REAR VIEW OUTSIDE MIRROR. LEFT/RIGHT TO BE BELOW EYE LINE, PAINTED, ONE STANDARD INSIDE CAB TYPE. Y E_ DOME LIGHT Y C. CIGARETTE LIGHTER Y D. BUMPER - FRONT, FACTORY STANDARD Y E_ BUMPER - REAR, FULL WIDTH CHANNEL TYPE WITH HITCH PLATE AND TAG LIGHT, FEDERAL APPROVED, Y F_ SHOCK ABSORBERS, DOUBLE ACTING, FRONT & REAR HEAVY DUTY G_ STABILIZER BAR, FRONT ONLY Y Y H_ INCREASED COOLING WITH HEAVY DUTY RADIATOR I_ AM/FM FACTORY INSTALLED RADIO Y Y NOTE: ALL ELECTRICAL COMPONENTS AND RELATED ACCESSORIES TO BE FACTORY INSTALLED. SERVICE AND PARTS: OPERATOR'S MANUAL: SL3CCESSFUL BIDDER SHALL FURNISH ONE (1) OPERATOR'S INSTRUCTION MANUAL EACH VEHICLE. THE STATE OF OKLAHOMA RESERVES THE RIGHT TO i~L4TVS MINOR TSC.~IICALITIES UPIDER THESE SPECIFICATIONS. BIDDER SHALL FURNISH, UPON REQUEST, A LIST OF ESTABLISHED MANUFACTURER'S AUTHORIZED LOCATIONS WHERE AN ADEQUATE STOCK OF CURRENT PARTS AND SERVICE ARE AVAILABLE. FOUR WHEEL (4W/D) TO INCLUDE, SKID PLATE FOR DIFFER$N*rL TRANSFER CASE AND ENGINE SHIELD (FACTORY INSTAILLED). WITH AUTOMATIC LOCKING HUBS. „~ COMPLIANCE: '~' BIDDER SHALL FILL IN ALL SPACES SHOWING SPECIFIC INFORMATION. BIDDER SHALL FURNISH A STATEMENT IN WRITING ON THE BID OR BY ATTACHED LETTER, IF HIS EQUIPMENT PROPOSED STRICTLY MEETS Th'ESE SPECIFICATIONS. IF NOT, HE SHALL LIST EACH VARIATION TFrEREFROM. FAILURE TO COMPLY COULD RESULT IN BID REJECTION. ~ 109 e ~~ PRICE EACH BF..A.ND/MODEL Ford F17 4x2 Ei`GINE SIZE 4.6L V8 OPTION ITEMS OFTION #1 0070-48-10-101 LARGER 5.4 L MIN. GASOLINE ENGINE E.I'. I. $ X4535.00 PRICE EACH $ 1140.00 OPTION CODE NO: 99L TOL 52N 992 535 Std XH9 OPTION #2 0070-48-10-104 SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF FACTORY INSTALLED AIR CONDITIONING IS SPECIFIED. $ 0 OPTION ~4 0070-48-10-110 SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF FACTORY INSTALLED CRUISE CONTROL, TILT WF-~EL AND INTERMITTENT WIPERS ARE SPECIFIED. $ 368.00 OPTION ~5 0070-48-10-113 4.2 LITER MIN. 6 CYL. ENGINE. SHOW AMOUNT TO BE DEDUCTED FROM BASE PRS CE IF THIS OPTION IS SPECIFIED. $ -450.00 OPTION ~6 0070-48-10-116 130 AMP ALTERNATOR. SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED. $ 405.00 OPTION ~7 0070-48-10-119 AUXILIARY FUEL TANK, FACTORY INSTALLED OR FACTORY OPTION FUEL TANK, MIN. CAPACITY OF 30 GALLONS. SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED $ N/C OPTION #8 0070-48-10-122 LOCKING REAR AXLE (POSITRACTION) SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED. $ 250.00 110 ~J I` OPTION ~9 0070-48-10-125 T-n'0 (2) EACH, RADIAL ON/OFF ROAD, ALL TERRAIN T=RES FOR TWO WHEEL DRIVE PICKUP. SHOW THE AMC~JNT TJ BE ADDED TO BASE PRICE IF OPTION IS SPECIFIED. $ 225.00 AMAT 0?TION #10 0070-48-10-128 SBOW THE AMOUNT TO BE DEDUCTED FROM THE BASE PRICE IF SHORT WHEELBASE, 2 W/D WIDE BED, IS SPECIFIED. $ -200.00 120 ONION #11 0070-48-10-137 S30W THE AMOUNT TO BE ADDED TO THE BASE PRICE ZF THE PARTS BOOKS ARE SPECIFIED. $ 60.00 PM OPTION #12 0070-48-10-140 f J SHOW THE AMOUNT TO BE ADDED TO THE BASE PRICE IF THE REPAIR MANUAL IS SPECIFIED. $ 89.00 RM OPTION $13 0070-48-10-150 ~ SEOW THE AMOUNT IF PAINTED DOT YELLOW. $ 0 SP101 OPTION X14 0070-48-10-155 FrVE (5) EACH P235/705R, 15/16C ALL TERRAIN LOAD RANGE C. SHOW AMOUNT TO BE ADDED TO BASE PRICE IF THIS OPTION IS SPECIFIED. $_130.00 T5K _ _ 4X4 ONLY OPTION X15 0070-48-10-160 FOUR (4) WHEEL DRIVE LONG BED. SHOW AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED. $_3780.00 F18 WITH SKID PLATE OPTION X16 0070-48-10-165 HEAVY DUTY FACTORY FRONT TOW HOOKS. SHOW AMOUNT TO BE ADDED TO BASE PRICE IF THIS OPTION IS SPECIFIED. $ N/C Std _ 4X4 ONLY OPTION X17 0070-48-10-170 FOUR (4) WHEEL DRIVE SHORT BED. SHOW AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS „~ OPTION IS SPECIFIED. $_3670.00 _F18,120 WITH SKID PLATE OPTION X18 0070-48-10-175 TRAILER TOWING PACKAGE. SHOW AMOUNT TO BE ADDED TO THE BASE PRICE IF THIS OPTION IS SPECIFIED. LIST COMPONENTS (INCLUDED) $ 405.00 535 ~ 111 ~~ ~ AI ONION #19 0070-48-10-180 f-AVY DUTY REAR BUMPER 6,000 LB. TOWING CnPACITY WITH 8" DROP. NOT AVALIABLE WITH O!DTION #18. SHOW AMOUNT ADDED TO THE BASE ?RICE THIS OPTION IS SPECIFIED. $ 75.00 AMHB 0?TION #20 0070-48-10-185 C=..OTH INTERIOR. SHOW AMOUNT TO BE ADDED TJ BASE PRICE THIS OPTION IS SPECIFIED.$ 100.00 L **END OF TWO WHEEL DR1Vg FLSETSIDE PICRIIP** Y 1 1 1 1 112 Di1LIEF"•'.11CFEE FLEET '_HLE'-: F-+>c ~_~ ~~ -?'li=~ Hr~~ 1~=~ 1Ci•~=~ Rob{n7~n do .e@no • A.O. 3cx 1?e7 , C5Cr1~~c~?~C G`ty, fib. 73 701 • (a%~ 2~2.7171 ~ --- ~ 1-- ~_.-~ Date : __- I ~o: Da~~ic~. ~ r~~r, omPanY : (i i ~'U b~` Q t,~aC~ 5 S27 ._ _ ~ Pages : ~, ( Time i ~-~5 - ---- ~x Number : ~ l ~ ~ ~`~ ~ ~ C{ C~ ~~'~a~~A'~C ~Q.U1~ 1 ~~ ~-~ ~~~ o~~, ~~-L7L. V'^~~ ~-Lr2~V -"`"~_ `,-~ `IVY . ~g,~, ~. ~~-.~~~- c~ ~~. ,~ _ From L~,~Q~_~:~,T~~cx _^_._T ~mpany . Fred~Jor.?s Fvrd of Ckalhoma Ci~y x Number ; 405-278-2933 ~ ce Number : (405) 278-.Z ~ `!q ~ ' ~E~_E= ~~G 201 1FT5r 17t.~VKC, 1 C,', -'''r r 15F 4;<C STYLESIDE REG CAE3-139 157~Q OU ' t-R • . ULfi . ACCT . ~D.:. SPCI . . ' ` . TOTAL BA~= 1tHIC~E ` ? ': ~~ J` 1036-16`J10%~9i960r 199! t100EL YEAR YZ oXFORO y~H iTE cLEar<caAT AX MEDIUN PRAIRIE TAt~ v'_NYI_ PREFE,tr<EO E4uIPrsEr~; c~K~~. ~!~L'a J[J OG ,;iL SERIES • G4< .STYLED STEEL WHEELS 763 CHROttt REAR STEP 3UMPER 5Bi alp%Fht ELECTfiOtJIC STEREO/CLOCK , ~ y9L 5.4L EFI V8 ENGINE ly o _ 9 (`J cc t ~ ; G~+~ 4-SPD AUTO OiD ?R~,NS N:; . . T5~ P235i70R-16 BSt•~ ALL--SEASCtr ;~19 . 3.55 RATIO REGULAR k?;l.r Nt- ~UF #1 P/L 1620iGVWR 6050 Lf3S I'~'- 153 !=BONY LICENSE PLi-~T. BRA~:i:ET [+- 535 TRAILER TUWING PACKAGE <•~` y BLACK AERO MIfifiORS 572 AIR CUtJDITIOtJING -- Cf=C FREE BJr. ' CU FLEET FUEL FILL DELcTE N~ A ViD!`(L BENCH SEAT lOti OC-- SFCL. DLR. ACCT. ~~~ CR. TOTAL VEHICLE & OPTIONS 19:;50 00 • DESTItJATIOt+ 3 DELIVERY u4t7 ~:j;; TOTAL BEFORc J;SCOUNTS 19y9Ci ~^.~. ##SPE[~IAL ADDG~~ UISCOUNIS# _11 ' r.°U SCtIEDULE A (h1EMO) . 00 TOTAL FOFi VEHICLE 1yr;4C :j~, ~* FLEET MARKETING CRE;7if ' 06 U.S, GAL GAS FACTORY NET INVOICE FLEE~t GPTION PRICED UORA ELECT P.O. NUMBER 5118 BATCH-I10 VB13204321 N F:B "t PRICE LEVEL 714350F17 VIN: i rTE~~ i 7L8'JF;C ?;054 SHIPPING WPIGHT ~04I LLS, . ~ .1 .. .. -~ - - ._ -.. r4, ~ ~` I f=t(t:L' JONES FD OF OKCY Ir~C P.U. GUX '~f7 UKLAHOMA CITY OK 731J? [~ ~0: U..•.,.. ~- 3 ,.., A: ,~ -- E ~, L' f 6 t t 1 1 .- .--~ ~'•n ,,..fir 1 ilc v~;. r_ _ .~~: ..~ i . Gf1 t<'~f~ ,'11~. d-1 ~-1 `-+c{7 1 L? : 1 7At 1 FF:Ut 1 t 1ARf :: SPEAR~~ CL~ `~`_, i C ~-{ I ~;~'7'-i-?~ r „ ~. c~ASSic CHEVROLET 8501 N. MiNGO VALLEY EXPR~SSWA:Y OWASSQ; ~K. 7055. ~ ~8oo-z99-~ ~ 01 918.-Z72-1.101 FAX 918-2724329 GMAC 03a OKC a5-17,7 -ro ~U~` Wi~a ~ a~J ~i C irK EF 0 ui~sv FROM Fdd~E ~l~«~uso~~ ~TEvE N~G4 PAGES z- F' . 1 d- I ~-1 ~=~~=1 % 1 ~t : 17AP.1 FRUP 1 P SA,Rk' `~F EAF;`~ C'L~ ~`~ I C ~=i 1 „~7~-=;I=~J=i P. J. kPrepared for: i i i ii C H E V R O L E T y'~ (,y Prepa,-ed by' EDGIE JOHNSON CL4SSIC CHEVROLET/GEU c5Q1 N O'vVr,SSO E:CP, OWASSG. OK 74055 Fhone: (918) 2'2-1101 Fax' (918) 272-4329 1997 2Wi0 RegvFar Cab,~8.0` Bax,-t31.5`• y1/8 Vortec-5000-SF} V8 (305 Cu. In. j E.Y,TERI-r~R: 5xr~mrrtti VJnite- ~M 4~$pe?d Automatic wIOD INTi=KIOR: c:,ray Vinyl ~' P° CdDE MOQEL AP1D FACTORY OPTIpNS - MSF2P _ CC10903 . 1597.2WD Regular.Caia,.8:.0' Eox 131.5" 1h/g , . 1SA Equipment Croup 1gA 16,242..00 , 1 SZ Preferred Equipment Group Discount iv/C Tire Weight Tax - Modei fJ/C Cheyenne Decar ~~/C _ E63 Fieetside Bady Code N/C C5M G100 ibs GVWR PJ/C FE9 Fe~eraF Emission'Requirerrrerrts - N/C No Emission Override Desired PJ/C - L--30 Vortsr 50QO SFI V°(.305 Cu. in.) N/c M30 4-Speed Ai~tarrzatic wIOD 4~5 00 - - GU6 3.42 Rear Axle Ratio 970.00 Standard Silver Painted Wheels rJ/C - XFL P235/75R-15 Att Season r31ac!~vall 1~/C Tire Weight 7dx -Front Tires N/C YFL P235f75R-15 Ali Season Blackwal! N/C Tire Weight Tax -Rear Tires AJ/C Spare Tire (Matches F2ear Tire) IJ/C TireWeight Tax -Spare Tire N/C A52 Vinyf Bench Seat r`J/L G60 AirCorrdrtianing N/C AM/FM Stereo E7R w/S&S, Cigitat CicrK 805:00 rd/C V43 Painted Rear Step-8u,x,,~er f^ VK3 Front 1.icerrse Plate 8rackEt r~0.00 - ZY.1. Solid Faint NIC 50EJ Summit White tJ/C 13V Gray Vinyl N/C N/C SUBTOTAL MSRP 18,642.00 EPA City: 15.0 mpg +DJUSTMENTS 0.00 EPA Highway: 21.U t~1pg u~STIPdATi~7N CHARGE 675.00 EPA Highway Cruising Range: 714 m; TOTl.1!_ PRICE $ ~) 1g,267_ot) . , ~^ _ ,. Page L April 17, 1997 0 l "~`~-l~ ~ '~ 4 `~% ~~~~~ JIMMY HUGHART Sales Associate Phone: (918)355-5000 Fax: (918) 355-2576 2920 N. Aspen Ave. Toll Free: 1-888-355-3330 Broken Arrow, OK 74012 PurChss~rn ~~ ~ d ~ t~w~Si Ilddrtss ~ ' O' ~~ ~~(.J NEW YEAA 9 7 MAKE USED COIOR~~~~ EOUfPMENT -- QC~ ~ ~ll^ l9S~/~c S-. Z ~/~rr1~~M • •\~Vr yS !-~.~ ~ w,lo ~ _ s ~ .. ~ ~ ~r - ~ - ~~ ~~ Tr~G• In MODEL ~~ lsl~~ 800Y STYLE TRIM c+h- -~CtJ~SSV Gll~ ~p7 VINYL TOP O EXACT OELIVEIAY Olfr' O EXACT OROEA GATE i i i i CUSTOMER SIGNATURE OEALERSNIP APPROV~1l. - (INTEANAL USH ONLY) MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: FINAL PLAT CENTRAL PARK II DATE: May 7, 1997 BACKGROUND The City of Owasso has received a request to review the final plat for Central Park II, an addition to the City of Owasso. Central Park II is located southwest of the Central Parl: addition, and east of the Lakeridge addition. The subject property is zoned RS-3 (Residential Single-Family High Density). The filial plat for Central Park II and its covenants are enclosed, as well as a copy of Central Park I plat. As reviewed with the Planning Commission through both the preliminary plat review in January of 1997 and the final plat review in March, the subject property contained within the Central Park II plat has been under several different development scenarios since 1994. In 1994, a preliminary plat for Central Park II was approved by the Planning Commission and contained a portion of the property contained within the plat currently before you. In 1995, after a change of ownership, a preliminary plat for Cardinal View was approved by the Planning Commission. This property contained a portion of the property contained within the plat before you, as well as the property where the regional detention pond is located and the Owasso Ninth Grade Center. Since that time, the property has once again changed ownership and the plat enclosed within your packet is the latest application. The final plat was reviewed by the Technical Advisory Committee at their February 26, 1997 meeting. At that meeting, several comments/requests for additional utility easements were made by utility companies and these are included within the current plat. Addresses and street names were also provided and are included within the current plat. Additionally, one exception of the Owasso Subdivision Regulations will be necessary in order for this plat to become reality. The "intersection" that occurs in the northwest portion of the plat (E. 89th Street North and N. 127th E. Avenue) does not meet the minimum distance required for streets to be offset. Staff is not oppossed to this exception request, as only four (4) residential homesites are located around the proposed "eyebrow" and should not create a substantial traffic flow challenge. Staff Report Central Parlc II Final Plat Page 2 of 2 Covenants for Central Park II resemble those of Central Park I. Construction plans for Central Park II have been submitted and approved by Mr. Lutz of the Engineering Division of Public Works. Staff/Council policy regarding final plats is not to present them for approval to the City Council until permits to construct the water and sanitary sewer lines are issued by DEQ. These permits have been issued and are attached for your information and review. The Owasso Planning Commission unanimously approved the final plat for Central Park II at their March 1997 regular meeting. RECOMMENDATION Staff recommends approval of the final plat for Central Park II ATTACHMENTS 1. Central Park I plat 2. DEQ permits ENCLOSURES 1. Preliminary plat for Central Park II 2. Covenants for Central Park II .~ UNPLATTED PLAT NO. 5039 ~~~N[JI? T I I xu~ 1'- sn r.oatHClst coRHCR T KC. 70, t-71-w, R-1.-[ g ~~ v0R I I I I I I I I ? I IZ I O I IU IN / _ /~ / !{ / /e ~ ~ s, ~x~:~ ~ n I i~ 1_ ~i - ~r -= :'~. i I J'• I --T I , IeI`O, _ I n n b.05 A e9'SE~6s--R - - - - - - - -- - - - 9 er Jr7i- w SUR~'F.l'OP PAYNE SURVEY'/NC SERV/CE UNPLATTED I2I6 W. 61LL ROGERS BLVD. [']tc:c CLAP.EbfORE, OKLA. _ - - 3dl-0617 CvR.E r.ac y.~ ....` _ •~•-• U~S.e r~~..~,JsO ~•~_• ~''`~ ~y/ ILA e~~lM11v .A - K .. ...may ,. .. y ~ _ DENN7S L RODO P. 6.. lNC. ~ art - vnn. ~'1O.OO ~~• Consulf.nq 6ngln..r -- _ _.~ rr ~.w . a•....cc CAVUHr ."-~'~" -,. .. _.. _._ .9 _ C-fOf 8555 N. !17TH 6 A~'E. - %r 'OM 1•' ~--•~~~~~'~ •..--,. O ICASSO. O,YLA. 7053 "" ~ .... 1!/ti f_ _,. _ 272-75.52 -'~ --y~__~rJ t~`MI~.__ ~:J. THE PLAT BOOK - TULSA COUNTY - COPYRIGHT 1994 ROY ~ti~ALE RNEE, CITY MAP SERVICE TULSA. OKLAHOMA FEDERAL LAW PROHIBITS REP ROOUCTION FOR ANY PURPOSE WITHOUT PERMISSION OF COPYRIGHT OWNER TE FILED DEC. 6, 1994 SEC. 20~ ~~ ~UKL 4 \ ~ ~ rl ~ 1_\ ~ ~J i ~ L J 1 b 1 1 ~ J._.. V ^ ~ T _ . a21 ' ^^ f ~ = N ~ AN ADDITION TO TIIE' CITY OF OIIA SS O. il'LSA COUNTY. OP:LAIIO~IA. A SUFIDIVISION OF A PART OF TIIF. F.I, 2 OF SF,CTION 20. TONNSIIII' - a: ., r 21 NORTtI. RANGE 14 EAST OF TIIF. I B k M.. TUISA COUttTY, OKIA- • ~ - f"tct r+r "' fACAT10N 1(M TOTAL ACP.ES = 14.06 DF. VF, LOPER: TOTAL LOTS = 45 KANE DEVELOPMENT, INC. E. 86Tff ST. N. OIiASSO, OK 74055 272-7111 yl ql xl In to I I e tr 1 ' e I e- ' _' I I I° I _ ° .w, I I I -I^ '•r,~sr moral nRnT r<omsi FF'Of°1 F<Hf !E F'HOhlE C U=i. - ~ 11 f 1~.~_;. t=ic. 1~~~~, ~_~1: ~r~Ph1 P~~ J L~ ~ I _. _ _ - ~~~'r t ~ ~ 4 rl ~,Jl ~ VI.-4 JI'~, _ ~~ ti. ~ IV'. u r L 1I 1 _ ~ ~ L ~ ~~.-._~ ~ ~ CJ!5%ti' /'?? ':4: c 1 DE7 ~..)'I~T~F v~_i~;L : ~'i D I',''. -~ I Ot•: ~~ 31'3: ~2 ('~~03?Pc:7?~~E~ N!'1, Q$t~ 17b~~; y f r MA1~.K rt3. CQLEM,Ar1 Executive birect~r .', .~ ~: F~.4NR ~.,~t'1'Ii~(~ G~vtrnax state oj, ok~aliamc ~EapA.~Th#'~Ai~' OF ElV~IRf7Nbf~~it"I'AG ~~IALI?Y May i . 199? 't wl F. ~ariert Carr.1 r., 'pirt,Cto4 City of dwasso ~'' 207 S. Cedar Owasso. QI{ '7405 '4 ~~; 'E~L~00072970327 Central Park IY Addition Pw5IL> ho. 31)07218 1. ~~ Dear MT. Carr: Qur dcpurtm~rit Ctcei~td ~ app~~=-~~Qn !or the abgti'e r~fer~n4td PIA3'~et an RPrii 17. I997. The plans and S~eGitiGtuiar-s have ~~ reviewed and wrrt aPPro~ed nn Apti1 ?9. 1997. Tt~s g~riYUt fc~r this construction iti baiRg rauttd far signau~res aryl will be sent to you ass boon ac pt~ssihie. IF you have any questions con~em~ng tlti. matter, please co^tact me at X405) M7 t-9440. exten~i¢n z~. SinceC~ly, s Robort ~. W atker Consttuctiaa perrt~.il Unit ~. Wafer Quality pivixion G I RBWtvp ICI ~~; H.X. Thung, Ph.D.. P,~., COli9tTUCliQa Perm.ii Ua1t.~bl;Q G:itA ParrOCt, p.~..• C11itf ~~LrilSGr. L3Bt~ Eddie Terrill. M~tnagcr, Tulsa County DECD caRN{Q~ ~lDtr FF'Oi~l l::HhlE J l'J I I- -- ~I I I 1 GS~~J.;..K;. 14:" .~, ,..,_.r. r F'HOi dF hl0. - ~ ,~ I ~.~i L•LI„I,._, _ I _~~.~ r- - -_ - - ~l - ~~_.__ ~°1a'_i. ~-._ 1~,~, t=~1`r=,F'(°1 F'.~~ r - DEn t.1,=rrEG ~~~=i~~ : ~~ r, ~ ~.: r _ : ~_- ; c :1~~~ ~ ?~uc~.,~~,~~, tdu. ua~ ~~h~ ....- MA~ti{ S. ~~I.EMAZ-i Execu6ive DirvCLOt' ..~ p~ -..~~~ `~~, $t~t¢ Qf p~~.A.I~T1k~E~Y1" OF ~~ ray , , t 99~ ~. Rabert Ct-rr, Iz., Picector City o!' Qwa~sn 2~? 5. C~dat Fsl~-I~K K~ATING C,~vernur '~i ~~~.fr.~ pwasso.OK 7a4rSS r Rc~ 5~.04~0'7Z97b328 C~ntrai Park Two Addition 5-2131 Qear Mr. Carr: Our depar[tnent tec~ive~a an application cor the thoti'!' refez~nced project on April 1'7. 15197, Tlie Mans and s~+ccciftG&Ci+~ have been rcvie~xed and wc;c appro~~d on Apri129. [997. The permit for [hiti canstructiort is being rgutec.' far y-gna[~are5 ~n:i will be ~tni td you ws soon ~s passible. 1f you hSVZ any ~U«SAl4r5 COACOCRtng MIS r:'l2tiCf, plea,a c~?~tact m~ at C4oS7 Z7i-7440, extc~nsivz~ 7A6. ! StAC~{'81X, ` .!max- 3 Rpbert B. 'Vl/0jk~r Construction Ptrn~it L?uit wa~crQuality C)ivimitan 1tB'Wlvp cG: H.J. Tbung. Ph.D.. F.E.. Constract~on Pe::~:i Unit, DEQ Carl P~rrcx[, P.E.. Chief Engineer, DEQ Ecsc~ic Terr111, Mgnager. Tulsa County DEQ MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPI\~NT DIRECTOR SUBJECT: EASEMENT CLOSING REQUEST LOT 9, BLOCK 1, BARRINGTON POINT DATE: May 14, 1997 BACIZGROUND: The City of Owasso has received a request for the closing of a portion of a utility easement located within Lot 9, Block 1, Barrington Point Addition (8934 North 130th East Avenue). The portion of the easement to be closed is described as the southeasterly 7.5' of the northwesterly 17.5' utility easement. An area map, as well as a case map, are enclosed for your information and review. As the applicants explain in their letter requesting the closure of the easement, the partial closing of the utility easement is being requested in order to allow them to construct an in-ground swimming pool. The subject property is currently developed with asingle-family residence. In order for Community development staff to be able to issue a building permit for the pool, it is necessary for the applicant's to obtain closure of that portion of the utility easement proposed to be occupied by the pool. Area utility companies reviewed the request at the April 30, 1997 Technical Advisory Committee meeting and had no objections to the request. Staff also reviewed the request at that time and is also not opposed as no water or sanitary sewer lines are located within the easement. The Planning Commission unanimously approved the closing request at their May 13, 1997 meeting. If the request is approved by the Council, an ordinance formally closing that portion of the easement would be presented to you at the June 3, 1997 meeting. Staff has no objections to the easement closing request. RECOMMENDATION: Staff recommends approval of the easement closing request, closing the southeasterly 7.5' of the northwesterly 17.5' utility easement on Lot 9, Block 1, Barrington Point Addition. Staff Report Carden Easement Closing Page 2 of 2 ATTACHMENTS: 1. Area Map 2. Case Map 3. Letter from Mr and Mrs. Carden requesting easement closure. DATE FILED MAR. 24, 1994- PLAT NO. 4984 BAI-RING T ON POINT A SUDlVISlON CO,YTAlN.~NG A Pd=- =.' TflE NA/f 0? THE SA"/4 NORTH ~ OF Sc"CTION 21, T-2f-N, R-ls-£. '~'LSA COUNTY, OfCL(lfOSLI. ~ R-14-E c~sT Went srREn t~;,~t e...g, ..m.~. ~~ t1 t ~,<-~_~-moo too zoo 300 E«t ~ % v+ai [' SCALEi~~ i «~ o<,K •~ ~~~ n.~ . ~ DEVELOPEr~: 5:: ¢~: etc. ~~ / ~. G,aOi twat a P,I }',Vg ='; ?. VEY/,VG S£P. V'1CE o u..,.,II PETE KOURTIS HOMES, INC.~~ r2rs n. yltt ROCERS BLI'D. BARfiRfGTOR P.O. BOX 419 c~<~~.IloRe, oxu. rou.~ ~ ,~,,,m21 ~~ X21 OtiYASSO, OKLA. 74055 ~ aar-os» ,~oz ,a,,, = N i 272-3282 g .1~~ - ~- ..~. ENC:NE=.~: ~~ ' I C~AMD N ARK '~ DE.V,Yi_ L. flODO, P. £., LFC. EASE stn, STREET worrx CO.Y~:.~::T/.\'G E.VGI.\'££P. LOCATION MAP ~ r-mt, u„ err, c rrr_ o•sro, o~ nau y / 11272-7552 ° r ~ TOTAL LOTS: 41 4 / UNPLATTED TOTAL ACRES_ 15.65 ' P.O.B. / y y N 89'$0'45 ~~ NQF'I}fYfESi CQRNOj ~ 1 J2$.OE ~ ~ NoRn,`../sr CORNER C. LY!~4 OF $W~4 uti mrt_•=r.r r_ut_ ,.w ~t,... ~= (~ wm ,,.,. ors • t r NKt/• of Sa't/t SEG 21. T-21-N, R-14-E ~~ xart - '- - I~~ o 32 . {l a sa ~ 81.0 ~: S ~ ~ yJ t (u ~ ~ p~_ 1 d Gp '= C. \ ORMU.GE ~ x = u ;, _ ~ 1 ~~ i 1 s a - 1= 1 ~~ s \\ DEiENT1/0p MFA '; to & ~1.._ nDC SIS 4 ~. (6 Itt.. '{a e~q i '131}c .~ ., ~ ~ ~ YN w ~~ %~6 •'S. PARK AREA ~ ~~'. ,, tD~ m ~.`_"- ~ wm t ~ y •,,• +a w , r. \ ~ I ~ /, .I ~ .\\ ,6 ,~ a'~ E n-~ SiRf~T .I~Lo~.~.~~ '~~ ` Y~o9t lr o_- Z I~ DRAINAGE\~ +~.f' T 4 ~~~' '~1~~ ~ ,~~`~±~+~4. '; SS'^no ~ I~ETF1dT10N AREA •)v ` ra/~v~µ{qq~~. ~ ,8 ,, . E. g g : tsl ~6 gta, +..,''~, ~-.~''' z AND ~ a T' 4~ ., o _ =! s e ~' ,, ~'r,_._,' to '~ I i _ ~ ;I PARK AREA; ~~.} ''+F ~ e Y '`ti '. HIAi ~ c ^I I criu+oc- E /.~~•. ~~~ f - 4 g 5 i r~o - ~ u , ~, _ ~ "I 8 ~ :s 247.00 ,~~'-~ I Lil ~I ~ 5 E?:a'4S Pte- ss sso 218.33 ~} Y & /8 ' ~ '8 +, ~`7t A~" 31.40 to .75 170.00 N 818'43'3 E c u!r\' % ,~'~47 0. f s .o~Z °v S S04'4h~ E S 89.49'48" E L=J.04 R-2QU.00 I . l g ~ ~ ~r 9~ tx 7 6 S t~ / ~.! ~ ~r~ `%O~' ~~/r8~ a ~? 4. 20 ~ N 00'10tY ~ ~~7 ~' ~ ~_t k«~ 0~ \~ to 10 t~ ti` ~e~~ ~ ~~~ _8,, ~ ~b^~, ~S/ PROPOS~~- BARRINGTON POINT II ~ I ~I' u0b •~ 7 ~ N,'~ i2 ~ I ~ II I n' e o n~ n' S .nr r ~/ ^05 4l ' W y 69TH ST. K 8 M , u/c ~ I 2' - I Z KbN( wG {0 _ Q • << Oki ~ m ~ ovCJ 3 ~~n W r 1r W 8~e t n nq 0 ~ Ala y9 b I ~•J{ -_~ r u~ °• ~ ° o <~ NI ~ of 'Zm ~ yob o ~I L'~ ~~ I` z Z ~ I tYyR y>~ 7/ Ll>°i 0.20 120.00 S 89'48'24" E 89'48'21 / { e.ma ° SOS \ y N 01'5 E t~ bnI z J uzs_cs x e9•u~si' . ~~ LEGEND CURVE TA3LE .___,~.-.rr;:.A ,~+r^ .i B/L - BUrt1~INC SETBACK LINE U/E -UTILITY EASEMENT 0/E - ORN NAGE EASE4EM ti/E - ACCESS EASEUENT l_!!.l - Uuli'S OF NO ACCESS ~ a - 1/7 IRON PIN i Q :J.56 15.°° 9000'DG _'0.'S tS CA 7Y'C'<~ ~fj t J e. i 5 JO 5'"0 ~'t i ~.~77~ _..JvJ ,LF~-_'~'-~-- THE PLAT UOOK - TULSA COUNTY - COPYRIGHT 1991 ROY ;'ALE RNEE, CITY MAP SERVICE TULSA. OKLAHOMA . FFtIF IJnI t nw oo~u. ~.T.. .-.~..---..,-T.r.., r~r, ,. .i.. o.. r,nr~~_ ,.,. T......T ...-._....-.-.~._. ,-. .- .-.. .... f..~..~- .-......-., i 1J I ~- ~ REGISTERED LAND SURVEYOR'S INSPECTION PLAT AND I>.I I)4-1405 CERTIFICATE FOR MORTGAGE LOAN PURPOSES ~~, ~~~,„`,~o°~~~F..I sE N~. , ,.L ~~ ©,~IN,,,~sFll:.~.~ .L ~~~_ I;,T ~,L~„,~.F ~~t.~„I UU ~~1~1~~; '"' ow •fwtu~rvr -~'I'1S S~J i~J t: YING ~Li~1-ar, ~ Goa KBE GAI. ELFt_ iLECt RiC ~. !'- I'U f1U1(~llclj. rUL$A, O~-L /~HUMA ]JIV)-10)5 IEI ELFPr~Gr,E Iv IBI o5J-Ey[: f1~E, du FIFO IEI EN,~I~ l~hE d CUSTG F.tEH r~, EC~Fk c.e,E EASE NOTE: 1IIIS I'k01'4.i;l~Y I,IGS "; I'LOOD LONE LJ~~IiUavao""'"rF UGL'fA "I I'1'1.4: S ESCROW/ "C" , I'l!I( I' . I . f;. hl. Cf~hl?IUN 11'Y PANEL M~N Merer+'"`' `O"'' CUUG"I'RYlJ1DL FUNDING CORPORATION N0. 400462 OOSOIi, P.CVISICD 9-16-82. BORROwEH GARDEN, LAWRENCE ~;. & / GARDEN, 'I'ERRESA A. ~ ~ ~~ ~ ~~ ~,~ ~ ~' E-J/~ ( ~,~4=. ~~ ~~ ~~l ~ / G~ ~i `~ / ~ - ____~ ol~ ,J •~ ~~ ~: , . ~. J. ~ ~} \~~ --gyp. I O BUJ ~~ ~ ~yc~ ~ h.~'~/~ ,~~ ~ ~-%~ ~/ l~ ~;/ . ~~- ~~~ \~~ . ~i ~~. ~ PLAT A __~c/~`t CERTIFICATE TNI$ PLAT IS MADE FOH AIJD AT THE REOUESI GF ____DI~L1~A 1'11'L1~: ~ LSCItOIJ/COON I Rl'l:'I UI'. !'UNUI NG CORI'ORA7'ION FOR MORTGAGE LOAN PURPOSES ONLY COvE RING PROPE Riv DESCRIBED A$ FOLLOWS Lot Nine (9), 131ock One (1), IIARRINCTON' I'OINI'I', ain Addition to the Ci[y of Owasso, Tulsa County, State of OI<lahohia, according to the Recorded Plat thereof, end known as 8934 NDrt.h 1301.h Ease Avenue. I HEREBY CERTIFY it/A7 TI1E ABOVE INSPECTION PLAT $FIOWS IHE IM I'ROVF MENr$ AS LO(; giED ON 111 P J~ 'YN 'J WIT1111J THE DESCRIBED TRACT BOUNDARIES. ANC) THAT THERE ARE NO ENC ROACHMENTy 7HE REON E L ~~J~`~~~•1~,. HA1 (HEY ARE ENIIREIY All RECOR OED PLAT EhSE MENTS AND OTHER SUCH EASEMENTS AS HAVE HEFN DISC LO$ED AND FURN $ ~ ,f1.F BYJD NpiER) i~l/~.~{//,~J~E F EIOVE PLAI SH(}.NS FUH IDENIIf ICATION PURPOSES ONLY FOR i/iE MOHTG ACiEF AND IS NOI A I AND OH PHOPERrY LINE SDIf;L - ~ ~(ip ~~ HROI>E ~ LAT LW~S PRE PA HFD AND li I$ NOT 10 BE USED OR RELIED UPON FOR THE ESTAHII$1{MENT Df FE N(;E BUII DIrJG OR OTHER IMPr10•:E :'E ~J~1C MiE~NO HE~ffr ~N~SIBIfLE1H5$ gy$UMED HEREIN OR HEREBY i0 THE PRESENT OR FUTURE LAND OWNER OR OCCUPANT '~ /`d {~ Ilt. }.~,t l:~J WITNESS P.1V HAND AND SEAL THIS DATE IULY 13, 1994. 1d~- t~,k; ~~~ "`)- -~~ - c m _ ~ --~ 'f'r ____ 1QM A HF.YNES '~. ~:,,~ -Q ll,~;r,~t'p~, `,. ~' OKLAHOh1A REGISTFF4~,i'LIANC~.5t1 VFYC)R NCl Inv ~~ ~~~ i ~ ~~, S ~~~ ~.~re~~~ ~~~~~~~ 99;,4 N. 1 ~Oih E. A<<o. Gwasso.OK 74055 Telephone (918) 274-9965 April 1 ~, 1997 Tn ~~'hr>?"11 It I~~ay Concern: I:.nclosed you ~~~ill ±ind capies of the Land purveyor's .Inspection Plat of our property. On the enlarged copy we have outlined the area in which we are wantin6 to construct an in ground (Gunite) pool. In order to do so eve »~ill have to ~o o~~~er the 17.5 toot easement which runs through our back yard. ~'c arc.' asking to ha~fe part of that easement vacated and~~~r reduced t~_~ a 10 .foot easement. On the enlarged co~~y_ the blue shaded area indicates the pool's ~~;~ater and the red shaded area shoE~~s the concrete walk~~%a~~ ~oil~ around the perimeter of the pool. You can also see from the diagram where the cor7struction of the goal ~tiii1 go beyond the present easement. We are customizing the perimeter of the pool in order to not interfere G~~ith the utilities running through the yard. ~I,he water s edge will be more that it~'e feet from the PSO and ONG lines. The edge of the three f~~ot ~~-all;_~~-a`~ ~-,=i11 sta~~ right at the TCI line;. ~~Te have talltied to TCI and have a ~~erbal a~±'eenient to reroute o'ir cable. The water lines come in through the front and ~~-e have determined that the se«~er lines e?~it straight out the back anal Till ~~ot i~~terfere. Please let us kno;~- if ~~o~x need more information on this matter. Thank you. // ~. La«~rence Carder Terresa Carden ~ MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FRONT: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: EASEMENT CLOSING REQUEST LOT 13, BLOCK 2, COPPER MEADOWS DATE: May 14, 1997 QACKGROUND: The City of Owasso has received a request for the closingof a portion of a utility easement located within Lot 13, Block 2, Copper Meadows Addition (7828 North 132nd East Avenue). The portion of the easement to be closed is described as the southernmost 1.4' of the northern 11' utility easement. An area map, as well as a case map, are enclosed for your information and review. The subject property is currently developed with asingle-family residence with an above ground pool. A recent survey performed for the subject property, usually indicating a planned sale of the property, indicates an encroachment of 1.4' into an 11' utility easement located on the subject property. In order for the dwelling to be "legally" permitted to exist at that location, the portion of the easement to be occupied must be closed. This can be accomplished, provided that the portion of the utility easement requested for closure is not occupied by airy utility services. Area utility companies reviewed the request at the April 30, 1997 Technical Advisory Committee meeting and had no objections to the request. Staff also reviewed the request at that time and is also not opposed as no water or sanitary sewer lines are located within the easement. Staff has no objections to the easement closing request, and has advised the applicant's attorney to pursue a Variance of the RS-3 property development standards from the Owasso Board of Adjustment. Providing the easement is closed, the dwelling is still located only 9.6' from the north property line and a minimum of 10' is required. Providing the Variance request is approved by the Board of Adjustment, all survey "flaws" with the property would be addressed. The Planning Commission unanimously approved the easement closing request at their May 13, 1997 regular meeting. If the closing request is approved by the Council, an ordinance formally closing that portion of the easement will be presented at the June 3, 1997 Council meeting. Staff has no objections to the request. Staff Report Carter Easement Closing Page 2 of 2 RECOMMENDATION: Staff recommends approval of the easement closing request, closing the southernmost 1.4' of the northerly ll' utility easement on Lot 13, Block 2, Copper Meadows. ATTACHMENTS: 1. Area Map ~ 2. Case Map 3. Letter from Mr. Parker, Ms. Carter's Attorney, requesting easement closure 4. Letter to Mr. Parker, advising of need to obtain a Variance. 1 1 1 DATE FILED 7GZO,y~ ~73g salt cl I ~i'~ rn to -., ~6''In v, `FC - AN ro. 29 mpN IIR;114 LS 11/l:A COUNT Y CI f V,. a FLAT NO. d7~4 DEC. ~, I~~ CGPPER McADOWS AN AGDITION TO THE CITY OF CW;.S_J , OKLAHOMA BEING A PART 0.= THE NW I/4 , S\Y I/4 A;ID THE N 1/2. S\\' I/C, SW I/4, =_~TION 28, T 21 N , R 14 ~ TULSA CGUNTY, OKLAHONII: 6TATF: 111 ()%1. \II(1NA l l~u. II..11"LV lulu (i.o.T tl°.1_ I.. W 1.. 1\e 1...°.. •N '.ul• .• u...d A• .W .• r. r•~Y •1.11+• la ... •sl ••~ w IA. I. ml Jlu. 'Qc Le Io AV IIA~IL'1:}', Tlllu~~~1.^"°•~111..L (..1/w O1B.lu'M1 ONNE4 OKL tHOMA UTILITY CCNSTRUC TION CO P O.oO% 7 C'NA SSO . OK . 7G 055 910/272-1267 918/540-232'. - LEGEND b~_ - _• •a 4 l.. E NGir:EEa w ILL1AM E. LEWIS. PE 6a20 S. 2215' E. tvEN~E B?OKEw Iq POw OK 7a0w R 14 E 918 - .'.55 - I;,E ~',' E fi6m 5T. NO > ~ T < '~'~ 2N _ '~./ _ I~ 0 2` 50 GO 200 ~~~ SCALE E T6m 5T HO. 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IB `<'.- /3~1 ~ ~ O . \ ~° ~0 6g90f1t ~' ~1' .+ a ~ ,°~ d ~ `"~1y. aL ~ .6 ,ti~ a w- r FINAL PLAT `'o> y'`0.. ='~-•:, r,~s 2i~', ° ~` 19 ~~-13/~~' ~ '° a ~,-'~SU:J, I°o mrllnuTlr ov ,vnovAt: off. 1,.~ ~ ~ a ?_ y\s ~ ~ rc,!~ ti9 i '.T- ~ ~+qt v- Jy ~,I ~7 ~ x.2':,3 \ .tn I4•.+. ~..d. w.. INr W. -...p•..d ~O) ~. .'g J r '~~~ ~ i-~ 0 1311 / iS' NO..o," 4i_ .. 5 y w a ..q.r;.. ~...u .° ~ `~_ 7L190'~..r s o F, .q 2E. ~ / S~-. be y5 ~ y '~~=,t _ 4-- - 5 ~o I ~ i G4: .b. 7 ~. \ s\ y% s v$cr<A~yJ~t/4,J>~-? t3~ '4' ~ 'l0`~ ,~'/~~s'l'tbi ~ ~J' _~ ~~n ,rIFfOS ~ i ~.(.I ro _ .. SOB .15. Ip0'~~k,o F~" Ao•I ~F~~~ `~t~~',~+~a~ uet/\!".II_.IIE 7' .. o~~ ~:t,._n`.15._ L L} 7y..n.. 1 r ...A u .h• J,..a ..P..... ~ B -1 `v ~ y Y p L 0~ +,-` 1~ 51~ y1 ~ ,.~fT s~ °..~ p e, ~. ~ p r0 ~ / I ~ 1 v.... .++ v.. ast 6`^ ~;J P .v ,;rr_ •:~~F 9~~ ..4,3 6~ .lit' c 1.5 .`q1.%/ ' yti ,. OBE L'-.T. I L`_1r0,~~, os ~. ~~}~~ `15 q. 10 ^. `~.~s~:l ~.~E ~ 'R.~Z 6 'I ~„ ~i Q,T ara,c o' r I~ x. _~ .~ s?Sro6 2_ 80 1; ']81p~ ~ ~_ moo- ~ / I N 25° 35' 29" W - 51.88- ti I ? .P ti°*~~~' y ;~ \ _ , ~`' ~r •°'t ~ 980Q - I ~_ 9s, h~ ~S -~ ~ o~~. ,~^. v~ i~ ~ 650 ~'z. ~ ti 7 - V I N 36°15~45~~W -124.41' ~ ~ `a?ffo~^%\' '~a~-',__--'/°=5~.1~ 29'gq.,k'\„ '- ~F ~',5 J l j c~mncaE \ c. +~, bg s.~ _ - '~ .c5al~ ,~ ,~ n. WE 2°. s« '°,. 0,~!~3 Y . S 43° 08' 08" w - q3 i9~~g1 cT ~. ~ ...~~.;.`.~,.` ~:. ;, ...,.11•..... Y:. ,.,. 5w c-; 15~z '°` +LO ~7g502 ~ 129.86' 21 5 1 0 I I. _ L .,,1,....: _}~Y ~-- N 47 ° 46' S6'~ W - 133.66'' ~~ ~ ~'~ \S 46° 36~ 40" W - 5193' ~ 1 ,,,~~,.- _ ,...._.,.'..:.1._ - -' -- N 59° 25~ 16~~ W - 86.27 ~- ~ 5 3.° 27' 15~~ W - 114.59 ~T 1`~v~l ~~ ,~~ 1 1..- THE PLAT E300K - TULSA COUNTY - COPYRIGHT 1986 ROY MALE RNEE, CITY MAP SERVICE TULSA, OKLAHOMA ______ .... ___..._.__ ____.__..,-~-1(, ~, Fnr~ ANY PURPOSE WITHOUT PER:.nts~lnr~ nF cnPVRIC;HT OWNER •;~ cUSTOMErt: PAYNE SURVEYING SERVICES Harry Mortgage Co . CLARSMORE, OKLAI;OMA (918) 341-0817 BoRT~owEx: N^RTH J Suzanne Carter SCALE 1 ° = 30' REGISTERED LAND SURVEYOR'S INSPECTION PLAT AND ~ CERTIFICATE FOR MORTGAGE LOAN PURPOSES THIS PROPERTY IS LOCATED IN ZONE C PER FLOOD INSURANCE RATE MAP, # 400462 00508 REVISED SEPTEMBER ~ , 16, 1982. BLANKET R/W EASEMENT TO P.S.O. RECORDED IN BK. 2706, PG. 538, WAS PARTIALLY RELEASED IN BK '~ . 5259, PG. 1127, DOES NOT AFFECT THIS PROPERTY. r DEED OF DEDICATION TO THE PUBLIC, RECORDED IN BK. 5122, PG. 126, DOES NOT AFFECT THIS PROPERTY. ~ 11' UT1LffY EASEMENT TO THE CffY OF OWASSO RECORDED IN , 5142, PG. 1807, WAS CORRECTED IN BK. 5194, PG. 1058, DOES NOT AFFECT THIS PROPERTY. ~ ~ 120.00 9-6 s.s 11' IJTILfTY EASEMENT 25 89 ` / Z ABOVE ° ~` ~ W ~ I GROUND DRNE' .°' Q w POOL WOOD ~~^ w / .r O ~ 2 ' ~~.~ .: ~ ~ '. ' ~ 4 DIA. DECK QQ iQ, ~ O W >-,o/ c~~ 0 W I 0 G 2 ~ I ~ /.L~ ~ ~ LOT 13 ~°;~.W~ 5. ~ ~ BLOCK 2 N;Y:o ~; M iz.o (J, z.i r- "'~ Y o,/ m Z WOOD ~m ~ ~ Z DECK °'~ i2o iY.e ~s N ~ ~ O 2.0~; bo 27.5 1 , 25 0.8 120.00 6.3 NOTE: NO VISIBLE EVIDENCE OF ANY UTILffY , LINES UNDER STRUCTURE ~ -- NOTE: DWELLING IS 1.4' OVER THE 7°~' NORTH 11' UTILITY EASEMENT. ~~LU~~e/l'I/J'1~ ~~(.~~~) CERTIFICATE This plat is made for and at the request of Harry Mortgage Co. purposes only covering property described as: for mortgage loan Lot Thirteen (13), Block Two (2), COPPER MEADOWS, an Addition to the City of Owasso, Tulsa County, State of Oklahoma a d d , ccor e to the recorded Plat thereof . 7828 North 132nd East Avenue, Owasso, OK 74055 I hereby certify that the above ins ection l t h p p a s ows the improvements as located on the premises described, that they are entirely within the described tract boundaries d th ~ , an at there are no encroachments thereon except as indicated; that the above plat shows all recorded plat easements and other su h c easements as have been disclosed and furnished on behalf of lender; that this plat was prepared for identificatio n purposes only for the Mortgagee and is not a land survey; that no property corners were set, and it is not to be used or r li d e e upon f ~ ablishment of fence, building or other improvement lines. No responsibility is assume ~'~r I r t b ~ ~ f p esen ~ e y to the or future land owner or occupant. ~~ ~ WITNESS my hand and seal this _ 26th day of arch ~'r ~~'`Nn`~'' ~ .t P ~YN ~~c~f` ~ ~ F CARTER RANDA R. PAYNE L.y'~ ~ gip. CA 68 ~ (LS) EXPIRES O~f' ~ y~, .,: R()I3ER~1' I~.. P~PKF.I~ ~\I~ 1~tiS(~CIA'1`I~~ ATTOI2NLI'ti ANI~ C7OL?~~I~~LOI:ti A'T LAR' 51)U'1'IIP:IZN I~1LLS'PtriV-E I:, ~l~l'1'P: lOU 'TULSA, OKLAIII )ALA 7 kl :36 r.Ilis~~irr I.. r;vrl:i~nz ti'C h: P71EN ti. R~\NICIti I IX)Ati AIZ I~ A. MAl)llUX April 22, 1997 Mr. Tim Rooney Owasso Planning P.O. Box 180 Commission Owasso, OK 74055 •rl~,l~rru<I~r, gas-n;v~ I~'.At 74'L-ri14:S 7'. O. 13OX 7U'?70a 'I'P LSA, OI{ 747 r0 Re: Request for Partial Vacation of Easement on Lot 13, Block 2, COPPERMEADOWS, an Addition to the City of Owasso, in the County of Tulsa, State of Oklahoma, according to the Recorded Plat thereof. Present Owner: Suzanne Carter Dear Mr. Rooney: z am requesting and making application for the partial vacation of the 11 foot utility easement along the North property line of the above property and am enclosing herein a copy of a survey which indicates a 1.4 foot encroachment of the house into said easement. The legal description of the portion we are requesting vacated is as follows, to-wit: A tract of land described as Beginning at the Northeast corner of Lot 13, Block 2, COPPERMEADOWS, an Addition to the City of Owasso, in the County of Tulsa, State of Oklahoma, according to the Recorded Plat thereof, thence South a distance of 11 feet; thence West a distance of 27.5 feet to the Point of Beginning;, thence West and parallel with the North property line a distance of 24.8 feet to a point; thence North 1.4 feet to a point; thence East and parallel with the North property line a distance of 24.8 feet to a point; thence South 1.4 feet to the Point of Beginning. I' Page 2 Letter to Mr. Tim Rooney April 22, 1997 Please let me know what I can do to help and what you may need from me. Your assistance in this matter is greatly appreciated. Ve ruly your , ~~ ~~ o ert E. Parker At orney at Law REP/dlh City of Owasso ~,<+` ~. 207 South Cedar "~_ ~ ~" PO BOX 180 ~ \_~^ i ~. Owasso, OK 74055 j~/~ 1a~; _ x ~~. April 24, 1997 E Ma Mr. Robert E. Parker Robert E. Parker and Associates Southern Hills Tower, Suite 100 2431 E. 61st Street Tulsa, OK 74136 RE: Request for Utility Easement Closing The southern 1.4 feet of the northern 11' utility easement Lot 13, Block 2, Copper Meadows Dear Mr. Parker, (918) 272-2251 FAX (918) 272-4999 ' The purpose of this letter is to acknowledge receipt of your client's request to close a portion of a utility easement located on the above described property. An application fee of $25.00 is needed in order to process the request. Providing the fee is received, this item will be placed ' on the May 13, 1997 Planning Commission meeting for action. Providing the request is approved by the Planning Commission, this item would then be placed on the May 20, 1997 Council meeting for final approval. ~ Additionally, for title purposes and to be in compliance with the Owasso Zoning Code's property development standards for an RS-3 (Residential Single-Family High Density) zoning district, a ' Variance should also be pursued by your client as minimum side yard setbacks are 5 feet on one side and 10 feet on the other. Your client's residential dwelling would be in violation of this ~ requirement as there is only 9.6 feet on the north side of the dwelling. I have enclosed information regarding the application process for the Board of Adjustment, as well as an application for a Variance. Please note that the Board of Adjustment meets the fourth Tuesday of every month on an as needed basis and the application deadline for the May 27, 1997 meeting is Friday, May 2, 1997. The application fee for a Variance is $75.00, plus additional costs billed directly to the applicant from the newspaper in which the notification is published (approximately $40.00). If you have any questions, please do not hesitate to contact me at (918) 272-2251. Sincerely, Timothy D. Rooney '~ Community Development Director MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIlVIOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: PROPOSED AMENDMENT TO CHAPTER 10 OF THE OWASSO ZONING CODE REGARDING TELECOMMUNICATION TOWERS DATE: May 14, 1997 BACKGROUND: At the March 18, 1997 regular meeting of the Owasso City Council, Ordinance No. 541 was approved and adopted establishing a sixty (60) day moratorium on the construction or modification of all types of communication towers in the City of Owasso. The moratorium was established as a result of staff's review of the Owasso Zoning Code regarding telecommunication towers and the opinion that the Owasso Zoning Code was incapable of sufficiently addressing concerns regarding telecommunication towers. A copy of the memorandum recommending Council approval of Ordinance No. 541, the ordinance that established the moratorium, is attached for your information and review. WIRELESS BUILDOUT CONFERENCE: On March 24 and 25, 1997, staff attended the Wireless Buildout Conference in Dallas, Texas. The conference, sponsored in part by the American Planning Association, was designed to bring those involved with telecommunications towers (wireless communication providers, tower companies, and planning officials) together in order to clear up any misconceptions regarding the telecommunications industry, as well as to discuss the challenges communication towers present to communities and alternative means of regulation. Over 135 people attended the conference (the second of its kind nationwide), one third of which were municipal planning officials. In addition to a large amount of the information and guidelines that are contained within the proposed amendment, the following is a brief synopsis of information received at that conference: Currently there are over 40 million wireless customers in the United States. It is anticipated that by the turn of the century there will be 100 million wireless customers. There are currently 25,000 tower sites in the United States. By the year 2,000, it is estimated that the total number of towers will be 60,000 to 65,000. Competition within the industry has increased (see original memo). Staff Report ' Proposed Amendment to Chapter 10, Section 1004 Page 2 of 3 ~ Offering a streamlined permit process for telecommunication towers if desired items are included appears to work best for both the communities and providers. PCS will require additional towers and more locations than existing conventional cellular services. ~ Lower rates for this type of service should be anticipated. Due to the increased competition, providers are wanting a quick turnaround. Because of Owasso's relatively flat topography, less towers should be anticipated here than in other areas. Owasso's proximity to the Tulsa areas population will help reduce the amount of towers , in our city limits, although additional towers should be expected in Owasso. PROPOSED AMENDMENT: After reviewing the Owasso Zoning Code and attending the Wireless Buildout Conference, staff has developed a proposed text amendment. Ordinance No. 543, enclosed for your information , and review, would amend Chapter 10, Section 1004 of the Zoning Code by adding "wireless telecommunication and utility facilities" to the included uses spelled out within Section 1004. Additionally, it adds definitions utilized within the industry and sets specific criteria to be met ' by communication providers in order to be permitted by right in CG, CH, IL, IM, or IH zoning districts, and additional requirements to be met if requesting a Special Exception of the Owasso Board of Adjustment. A copy of the existing Section 1004 of Chapter 10 is attached for your information and review. Some basic factors that are required as a portion of this proposed amendment are as follows: It encourages the placement of towers in CG, CH, IL, IM, and IH districts through not requiring Special Exception approval, provided specific requirements are met by the applicant. Towers of a monopole design, or one of equal or lesser impact, are required in order to be permitted by right. Must be monopole if within 200 feet of residential property if requesting a Special Exception. Towers with the co-location abilities for a minimum of three providers. Security fencing Staff Report Proposed Amendment to Chapter 10, Section 1004 Page 3 of 3 Minimum setbacks for towers depending upon height, as well as minimum setbacks from residential districts. Allows for the placement of telecommunication equipment on existing sign structures, utility structures, and buildings and establishes minimum standards to be met for each. This is a brief overview of several items contained within the proposed amendment, and is not all inclusive. Again, Ordinance 543 is enclosed for your information and review and it contains all language and requirements that would be included. INDUSTRY INPUT: Copies of the proposed ordinance amending the Owasso Zoning code were sent to Southwestern Bell Wireless Services and Mr. Keven Coutant, an attorney who represents numerous telecommunication providers in the Tulsa Metropolitan Area. Mr. Coutant worked with the City of Sand Springs in the development and review of their telecommunication tower ordinance. No comments regarding the proposed ordinance were received prior to the Planning Commission meeting on May 13, 1997. Staff did receive comments from Ms. Lee Ann Fager of Southwestern Bell Wireless on Wednesday, May 14, 1997. Staff reviewed these comments with Ms. Fager via telephone, addressed several of her concerns and comments specifically, and explained the staff's position regarding the proposed amendment. One comment Ms. Fager submitted regarding the inclusion of a definition of "historically significant landscapes" and "architecturally significant structures" has subsequently been addressed in the proposed amendment. The Planning Commission unanimously recommended approval of the proposed amendment at their May 13, 1997 regular meeting. Due to the lack of regulation regarding this type of use, staff has also included an emergency clause with this ordinance. RECOMMENDATION: ~ Staff recommends approval of the proposed amendment to Chapter 10, Section 1004 of the Owasso Zoning Code as presented. ATTACHMENTS: r 1. Ordinance recommending moratorium 2. Chapter 10, Section 1004 of the Owasso Zoning Code ' 3. Comments regarding the proposed amendment from Ms. Lee Ann Fager, Southwestern Bell Wireless ~ 4. Ordinance No. 543 NII~MORANDUI~~I TO: THE HONORABLE I~~IA1'OR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. X41 - ESTABLISHING A SIXTY (60) DAY ~ MORATORIUM ON THE CONSTRUCTION OR MODIFICATION OF COMMUNICATION TOWERS DATE: March 13, 1997 BACKGROUND: Approximately two years ago, and again in August 1996, the FCC auctioned off to the highest bidder the right to exclusively occupy and use defined portions of the radio airways spectrum. As a result of these actions and the subsequent enactment of the 1996 Telecommunications Act by Congress, numerous telecommunications companies have been created. A significant portion of these "new" companies are establishing wireless communication networks all across the United States, in an attempt to provide the next generation of cellular phone technology or Personal Communication Services (PCS). PCS is similar to existing cellular telephone service with the exception that it is operated at a higher frequency -thus resulting in a technical requirement of double the communications facilities which have supported cellular technology. As a result, an onslaught of communication tower applications is anticipated throughout much of the United States. OWASSO ZONING REGULATIONS: In staff's opinion, the City of Owasso's Zoning Code is inadequate to address land issues created by the 1996 Federal Communications Act and PCS technical needs. Currently, communication towers are permitted by right in any commercial or industrial district in Owasso, subject to setback requirements. In all other areas (residential, office, and agriculture), towers are permitted only if a Special Exception is received through the Board of Adjustment. The staff concerns are as follows: Various types of towers exist (monopole, lattice, guy-wired) today and consideration should be given to restricting those that are aesthetically challenged. Staff Memorandum Moratorium for Communication To«~ers Pagc 2 of 3 2. As a majority of the land abutting the Owasso Expressway is zoned for commercial and/or industrial uses, consideration should be given to preserve this corridor from the intrusion of to«~ers. 3. The Zoning Code does not contain criteria for the Board of Adjustment to consider regarding communication towers. Consideration should be given to establish minimum standards for appropriate colors, types, setbacks, screening, lighting, signage, and height. 4. The Zoning Code contains no requirement to design towers to accommodate multiple users. This may be singularly the best way to minimize the number of communication towers. 5. The Zoning Code does not require the removal of abandoned towers. 6. The Zoning Code contains no up to date definitions relating to issues associated with cellular and PCS antenna towers and antennas. WHAT OWASSO CAN AND CANNOT DO: ~ The 1996 Telecommunications Act states: "Except as provided (herein), nothing in this act shall limit or affect the authority of a State or local government or instrumentality thereof ' over decisions regarding the placement, construction, and modification of personal wireless service facilities." The Act does, however, place three important limitations on local governments 1) cities may not "unreasonably discriminate among providers of functionally ~" equivalent services," 2) cities may not "prohibit or have the effect of prohibiting the provision of personal wireless services," and 3) cities may not regulate personal wireless services "on the basis of the environmental effects of radio frequency emissions to the extent that such facilities comply with the (FCC's) regulations concerning such emissions." CONCLUSION: In light of the concerns contained within this memorandum and recent action by the City of Tulsa establishing a moratorium in order to update and redefine their zoning code, staff feels it is in the best interest of the Council to establish a sixty (60) day moratorium concerning the construction and/or modification of communication towers. Because the City of Tulsa has established a moratorium prohibiting towers, it is quite likely that communication providers may look to Owasso and other communities in which to locate their towers. Staff ,1~Iemorandum i~~loratorium for Conununication To«~crs Pagc 3 of 3 1 If the moratorium is established, staff will be conducting a thorough review of the Owasso ' Zoning Code as it relates to communication towers, monitoring similar efforts in the Tulsa metropolitan area, and attending a conference in Dallas, Texas regarding tower placement. Proposed changes would then be presented to the Planning Commission and Council for t adoption. RECOMMENDATION: , Staff recommends Council approval of Ordinance No. 541, establishing a moratorium on the construction and/or modification of communication towers. Furthermore, staff recommends the inclusion of an emergency clause, thus allowing the ordinance to take effect immediately after its passage. ATTACHMENTS /ENCLOSURES 1 ~ Ordinance No. 541 ' 1 t 1 1 1003.3 Use Conditions Horticultural nursery permits the growing of plant stocks only and permits no retail sales on site. 1003.4 Off-Street Parking and Loading Requirements None. SECTION 1004 USE UNIT 4 PUBLIC PROTECTION AND UTILITY AND OPEN AIR FACILITIES (TEMPORARY) 1004.1 Description Public protection and utility facilities which may have technical oca- tional requirements necessitating specific locations in or around area services, and certain temporary open air land uses which can be objec- tionable to certain other uses and are, therefore, permitted in certain .. districts by special exception and in the remaining districts by right. 1004.2 Included Uses Ambulance service, electric regulation station (excluding storage or ser- vice garages and yards), fire protection facility, pressure control sta- tion (gas or liquid, excluding storage or service garages and yards), shelter (civil defense or storm), transmitting tower (excluding amateur, radio tower), water storage facility NEC, temporary open air facilities such as carnival, Christmas tree sales, circus, and tent revival. 1004.3 Use Conditions Temporary open air facilities may continue for a period not to exceed sixty (60) days per each application for special exception approved by the Board of Adjustment. 1004.4 Off-Street Parking and Loading Requirements None. SECTION 1005 USE UNIT 5 COMMUNITY SERVICES CULTURAL AND RECREATIONAL FACILITIES 1005.1 Description Community services, cultural and recreational facilities which are needed in residential areas to serve the residents or need a residential environ- ment, but which are or can be objectionable to nearby residential uses. These uses are permitted by special exception in some districts, by right in some districts, and prohibited in other districts. 64 O Southwestern Egli Services i{ y/ ! l 9 .. ' 1 ~, ~ i 'i t ~` , K ~ ~ l `. ~J 1' 1' May 13 , 1997 Mr. Timothy D. Rooney City of Owasso 207 S. Cedar Owasso, OK 74(155 YIA FACSIMILE Dear Mr. Rooney: Thank you for forwarding a copy of the proposed amendment to the Owasso Zorting Code regarding ce1lularltelecommunications towers. I have reviewed it and have the following comments: 1004.4 (A) (I} (a} ~ I believe we need Eo define "historically significant landscapes" and "architeetttraily significant structures." As you know, a list of all buildings on the National Register of Historic Places is readily available to anyone and even those buildings in doubt can be checked telephonically, !f the City of Owasso has a list of the locations they would like to preserve, our efforts would be significantly expedited. As a matter of procedure, the list or publication should probably be referenced is the ordinance. 1004.4 (A) (1) (b 8t c) The height and setback requirements contained in flee ordit>ance present some difficulties and are a little confusing. SpeCircally, the ordinance as prtirseMed tegtiires towers to be desigriod and built to accommodate three outer carriers. While we would prefer to see it be designed for two(see below), in any evem additional carders usually require twenty linear feet of vertical separation between antenna arrays. There are very few instances when a height of less than SO feet can be tiiilizod on a permanent basis. Therefvrc, a tower that wilt accommodate three carrier>i will necessarily be at least i20' tall. (Even if we accept the directive in 1004.4 (A) (I) (g) of l.5' of vertical separation, the tower will still be 110' tall.} The city has, thus, indirectly imposed a setback of 350" or greater from residential zones [see 1004.4 (A) (1) ~ (3)j. This will eliminate much of the canunercial zoning from. our "by right" availability since commercial "buffer" zones on major arterials are often 300' [0 330' deep. Although cities and counties are doing a good job of pr~ecting their horrscowners .from Hoist and vistia! pollution (and Owasso is one of those), a setback of this sort will mare likely than Hat rtituit in greater numbers of public hearings in which Special Exceptions are sought, thus increasing, rather than diminishing, atieation to an Already sensitive subject. 1004.4 (A) (1) (g) AS tnentianed befvte, two carriers on a single monopole would be the most desirable from an industry perspective. Bear in mind that additional carriers require taller towers, iatger pole diameters and are generally more "cltriter+ed" in appearance. 1004.4 (A) (2) (b) (2) i(?602 Executive Cenier Orlve ~"'1e ~ It may desirable to increase the height of an existing monopole by replacing it with a taller one which will Uttle Rock AR 722t accontnioclate co-location rather than permitting a new one elsewhere. (501)224-2Q00 {501)ZZ4-229Qfaz 1004.4 (A) (6) Photo realistic representations are extremely cumbersome aced expett.Sive. TIZe view of the site current appearance without the propostxi antenna is not problerr~stie, obviously, since that only requites snapshots. l am always hesitant to object to this portion of an ordinance since it will have the urrdesirabie effect of Curttur restricting us; hmvever, tine City should be aware that there are [wo potentiat pitfalls to this philosophy' (i) it places the government in direct compcution with private ttxterprise and individuals and (ii) provides that tower placement rosy result in close proximity to residential zones. Agnin, increased attention Wray result in angry tesponse~s• 1t~4.4 (B)(2) (a) See atxwe (~-> (lxa) 1W4,4 (B) (2) tb ~) See above (A) (I) (b ~ c) but this seems Iesa restrictive than the "try right" section. It may actually behoove the industry to seek Special Exoeptrons rather than btuld in C or l zones try right, which seems to contradict the stated parepdSe in (B) (1) 10U4.4 (B) (x) (i) This is very restrictive, especially whtrt aooompanied by the setbacks imposed. There may actually be instances in which you will want towers closer toget~r than tie mile; at the very least, it probably should be available to Board of Adjusttrtent review. 1 have one instance in another city in which we have met all requirectunts of the cock, including a wcry restsict-ve setback fmmt "R" zoning. The locatiotA in question is highly industrial in nature attd tom, although it carries AG aoniug (requiting a variance). The spacing recltcircmcnt fmttt an cxxsting towts cannot be nit without ft-rtber encroaching on residential neighborftaods and the existing tower is trot oo-locatable since it was constructed prior to ordirsartcc amendment- Clearly, that was one portion of the ardittar-oe which should have been leR open to review. General Cottumettts-Spacial 1=zcotptio~n Review I Ai.tlrtough it may be legally arguable, the rogtairezttent to set bade 3i0' from. adjoining residential wbilc notifying property owners within 344' seems to be $ potential Pandora's Box Consider that if the 3(lU' radius report is calculated from the property tine of the owner's property (rather than from the boundaries ' of the 1.e35ed Premises therein), the City will be notifying individuals whose property and line of sight will be 6511' from the proposed t 14' to l24' ttzw^cr. It has been demonstrated through experience that Boards of At'(jugtmemt are very sensitive to objections from surrounding property owners, especially homoowcterS. We applaud their efforts but from a standpoint of equity, l believe it puts the applicants in these cases at an unfair dissdvantgge. SpeCificall}'. our applkcationa could be denied on the basis of protest from property owners whose views could trot posst'bly be obstructed by a 124' tavver. Otis desire would be ~ to revisit the entire issue of sttbacks- Mr Rooney, l thank you tot tlto opporttutity to commem an this and would appreciate any fcedbaclc ar notification of further public hearings regarding this isszae. My off"ta nuttiber is (91$) 234-7$72 and my mobile number is (918) 232-0343. Sincerely, ~•~ ti Lea Ann Fagtr i ORDINANCE NO. 543 AN ORDINANCE AMENDLVG PART TWELVE (12) PLANNING, ZONING AND DEVELOPMENT, CHAPTER TWO (2) ZONING ' REGULATIONS, SECTIO\ 12-201 ZONING REGULATIONS ADOPTED, CHAPTER TEN (10), USE UNITS, BY AMENDING PROVISIONS FOR THE REGULATION OF TELECOMMUNICATION TOWERS, MAKING SAID USES PERMITTED BY RIGHT IN CG, CH, IL, IM, AND HI ZONING DISTRICTS ONLY UPON MEETING SPECIFIC CONDITIONS AND REQUIREMENTS OF THIS CODE, AND BY SPECIAL EXCEPTION IN ALL ZONING DISTRICTS ONLY UPON MEETING SPECIFIC CONDITIONS AND REQUIREMENTS OF THIS CODE, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING FOR AN EMERGENCY CLAUSE. WHEREAS, public hearings have been held regarding the proposed amendment to the Owasso Zoning Code, Chapter 10, Section 1004, and; WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the proposed amendment. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT Section 1. That Section 1004, of Chapter Ten (10) of the Owasso Zoning Code is hereby amended as follows: 1004.1 Description Public Protection, wireless telecommunication and utility facilities which may have technical locational requirements necessitating specific locations in or ~ around area services, and certain temporary open air land uses which may be objectionable to certain other uses and are, therefore, permitted in certain districts by Special Exception and in other districts by right. 1004.2 Included Uses Ambulance service, electric regulation station (excluding storage or service garages and yards), fire protection facility, pressure control station (gas or liquid, excluding storage or service garages and yards), shelter (civil defense or storm), transmitting towers (including but not limited to wireless telecommunications and excluding amateur radio towers), water storage facility, temporary open air facilities such as carnival, Christmas tree sales, circus, and tent revival. 1004.3 Definitions For the purpose of this section, the following words and phrases shall have the meanings ascribed to them as follows: (A) The term "telecommunications tower" means a structure more than ten feet tall, built primarily to support one or more telecommunications antennas. (B) The term "telecommunications" means the transmission, between or among points specified by the user, or information of the user's choosing, without change in the form or content or information as sent and received. (C) The term "telecommunications service" means the offering of telecommunications for a fee directly to the public, or to such classes ~ of users as to be effectively available directly to the public, regardless of the facilities used. (D) The term "antenna" means any structure or device used to collect or radiate electromagnetic waves, including both directional antennas, such as panels or dishes, and omni-directional antennas, such as whips, but not including satellite earth stations. (E) The term "telecommunications antenna" means an antenna used to provide a telecommunications service. (F) The term "antenna array" means a structure attached to a telecommunication tower that supports telecommunication antennas. (G) the term "whip antenna" means an omni-directional dipole antenna of cylindrical shape which is no more than six inches in diameter. (H) The term "non whip antenna" means an antenna which is not a whip antenna, such as dish antennas, panel antennas, etc. (I) The term "EIA-222" means Electronic Industries Association Standard 222, "Structural Standards for Steel Antenna Towers and Antenna Support Structures" (J) The term "historically significant landscapes" and "architecturally significant structures" shall apply to those areas identified as such within the National Register of Historic Places. 1004.4 TELECOMMUNICATION TOWERS (A) NO SPECIAL EXCEPTION REQUIRED (1) Pertnitted By Right -Telecommunication towers are a permitted use in all CG, CH, IL, IM, and IH if proposed towers satisfy the following requirements. Telecommunication towers permitted under this subsection may exceed compatibility and base district height restrictions. (a) Aesthetic Protection Telecommunication facilities shall be so located to ensure that historically significant landscapes are protected. The views of vistas from architecturally and/or historically significant structures should not be impaired or diminished by the placement of telecommunication facilities. (b) Setback Tower shall be a minimum of 200' from any RS-3 or more restrictive district. ~ (c) Hei ht ' Tower height, excluding antenna array, does not exceed: (1) 75 feet, if the tower is at least 200 feet but less than 250 feet, from any RS-3 or more restrictive district. (2) 100 feet, if the tower is at least 250 feet but less than 350 feet, from any RS-3 or more restrictive ~ district. ~ (3) 120 feet, if the tower is 350' or greater, from any RS-3 or more restrictive district. (d) Antenna Array Height The antenna array does not exceed the tower height by more than 10 feet. (e) Setback of Gy Wires All guy wires and guy anchors are setback a minimum of 20 feet from any property line. (f) Tower Tvpe The tower is of monopole design, or one of equal or lesser impact, if located within 350' of any RS-3 or more restrictive district. ^ (g) Co-Location ~ A telecommunication tower must be designed and built so as to be capable of use by at least three wireless ,~ communication providers such as cellular or PCS providers using antenna arrays of 9 to 12 antennas each ~ within 15 vertical feet of each other with no more than three degrees twist and sway at the top elevation. The owner of the tower and the property on which the tower is located must certify to the City that the antenna is "~ available for use by at least two other wireless telecommunication providers on a reasonable and non- ~ discriminatory basis and at a cost not exceeding the ~, market value for the use of the facilities. If the property on which the tower is proposed to be located is to be ,~ leased, the portions of the actual or proposed lease that demonstrate compliance with the requirements of this paragraph shall be submitted with the building permit application. (h) Security Fencing The base of tower is enclosed by security fencing. (i) Compliance with Applicable Reeulations w ~, The tower is constructed and operated in compliance with current Federal Communication Commission and other applicable federal and state standards. Q) Neighborhood Impact The proposed tower location will not cause a negative impact on any residential neighborhood. In determining neighborhood impact, the Director shall consider the ~ opinion of record property owners within 300', but the Director shall not be bound by such opinions expressed. (k) Removal of Tower ' Upon the discontinuance of use of any such tower for a period of thirty (30) days, said tower is to be removed by the applicant/owner. (2) Replacement of Existing Poles -Telecommunication Towers erected to replace existing poles are permitted in all zoning districts, provided that: ~ (a) The pole replaced is a functioning utility pole or light standard within an established utility easement or public right-of-way, recreational facility light pole, or telecommunication tower. (b) Replacement tower height, including antenna array, does not exceed: (1) The height of the original utility, light standard, or recreational facility light pole by more than 10 feet; or (2) the height of the original telecommunication tower and antenna array. (c) The pole replaced does not obstruct a public sidewalk, public alley, or other public right-of-way; and (d) Pole appearance and function, except for antenna, are not significantly altered. (3) Placement on Existing Poles -permitted in all zoning districts, provided that: (a) Telecommunication antennas are permitted on existing utility, lighting, telecommunication towers, and sign structures at or exceeding 50 feet in height. (b) Provided that the antenna does not exceed the height of the structure by more than ten (10) feet if a non-whip type or fifteen (15) feet if a whip type. (c) Telecommunication antennas located on existing structures are not subject to the 5,000 foot separation requirement (d) If any additions, changes, or modifications are to be made to the monopole, the Director of Community Development shall have the authority to require proof, through the submission of engineering and structural r data, that the addition, change, or modification conforms to structural wind load and all other requirements of the current Building Code adopted by the City of Owasso. (4) Roof Mounted Telecommunication Antennas -allowed on non- residential buildings in all districts, provided that: (a) Non-whip antennas do not exceed the height of the building by more than ten (10) feet and is screened from view from any adjacent public roadway. (b) Whip antennas do not exceed the height of the building by more than fifteen (15) feet and are located no closer than fifteen (15) feet to the perimeter of the building. (c) Prior to the installation of a roof mounted antenna, the C ^ ommunity Development Department shall be provided with an engineer's certification that the roof will support the proposed antenna and associated roof-mounted antennas and equipment. (d) Roof mounted antennas and associated equipment may ^ either be screened with enclosures or facades having an appearance that blends with the building on which they are located or by locating them so they are not visible , from an adjacent public roadway. (5) Building Mounted Telecommunication Antennas - of the non- whip type are allowed on non-residential buildings in all zoning districts, provided that: (a) The antenna is mounted flush with the exterior of the r~ building so that it projects no more than 30 inches from ~ the surface of the building to which it is attached. (b) The antennas appearance is such as to blend with the ,y surrounding surface of the building. (c) Associated equipment shall be placed either within same ~~ building or in a separate building which matches the ~~ existing building in character and materials or blends with landscaping and other surrounding material adjacent to the separate building housing the equipment. Associated equipment for roof mounted antennas may be ~ located on the roof of the building if it is screened from view from any adjacent public roadway. "'"` (6) When an application for a building permit to locate a telecommunication antenna on an existing building or other structure is made, the Community Development Department ' shall be provided with color photo simulations showing the site of the existing structure with aphoto-realistic representation of the proposed antenna and the existing structure as it would , appear viewed from the closest residential property. The applicant shall also submit photographs of the same views showing current appearance of the site without the proposed antenna. ^ (7) Distance Measurement -distances in this section shall be measured along a single straight line between the center of the tower base and the nearest point on any property line of identified historic property or RS-3 or more restrictive district or use. For the purposes of applying restrictions set forth in this section, "RS-3 or more restrictive zoning district or use" excludes property that is: (a) Used as public or private primary or secondary educational facility; (b) Used as a college or university educational facility; s (c) Owned by the US, State of Oklahoma, Tulsa County, or the City of Owasso, and not used for RS-3 or more restrictive residential uses; (d) Used primarily for religious assembly; (e) Used as a cemetery; (f) Occupied by non-residential, non-conforming uses(s); or (g) Any other site similar to those listed above and determined by the Director of Community Development to be consistent with the purposes of this section. (8) Exceptions and Exemptions (a) A Telecommunication tower that fails to meet the requirements of this section may be authorized by obtaining a Special Exception through the Owasso Board of Adjustment. (b) Towers erected by a public agency for police, tire, EMS, 911 or other similar public emergency communication shall be exempt from the requirements of this section. (B) SPECIAL EXCEPTION REQUIRED (1) This section is designed to encourage placement of telecommunication towers in permitted areas. If a proposed telecommunication tower is not to be located in a permitted by right district, a Special Exception is required. (2) All Special Exception requests for telecommunication towers may be so authorized by the Owasso Board of Adjustment, subject to the following additional requirements: (a) Setback from Historical Property The tower shall not be on, or within 300 feet, of property recognized as a historical property or a property of historical significance. (b) Setbacks General The telecommunication tower must be a minimum of 200 feet, or 3 to 1 distance to height ratio, whichever is greater, from structures used for residential purposes. (c) Hei ht Tower height, excluding antenna array, shall not exceed: (1) 75 feet if the tower is at least 75 feet, but less than 100 feet, from any RS-3 or more restrictive zoning district. (2) 100 feet if the tower is at least 100 feet, but less that 200 feet, from any RS-3 or more restrictive district or use. 1004.5 1004.5 Section 2. (3) 120 feet if the tower is at least 200 feet, but less than 300 feet, from any RS-3 or more restrictive zoning district or use. (4) Maximum height shall be an appropriate height t b h B d se y t e oar of Adjustment, if the tower is in excess of 300 feet from any RS-3 or more restrictive zoning district or use. (d) Arra~eieht The antenna array shall not exceed the tower height by more than 10 feet. (e) Guy Wires All guy and guy wires shall be set back a minimum of 20 feet from any property line. (f) Monopole Required Any tower within 200 feet of any RS-3 or snore restrictive district shall be of a tonopole design, or one of equal or lesser impact. (g) Security Fencii. lg The base of the tower shall be enclosed by security fencing at a height of 8 feet. (h) Compliance with Applicable Regulations The tower is erected and operated in cotnpliance with the current Federal Communications Commission and other applicable federal and state standards. '~ (i) Distance from Other Towers New telecommunication towers must be a minimum distance of 5,000 feet from any other telecommunication tower, unless in a by right district. (k) Removal of Tower Upon the discontinuance of use of any such tower for a period of thirty (30) days, said tower is to be removed ~ by the applicant/owner. Use Conditions ~- Temporary open air facilities may continue for a period not to exceed sixty (60) days per each application for Special Exception approved by the Board of Adjustment. Off-Street parking and Loading Requirements '~ None, unless otherwise established by the Board of Adjustment. That all Ordinances or parts of Ordinances in conflict herewith be and the same are hereby repealed. Section 3. That an emergency is hereby declared to exist for the preservation of the public peace, health, and safety, by reason whereof this ordinance shall take effect immediately from and ~ after its passage, approval, and publication. PASSED AND APPROVED this 20th day of May, 1997. City of Owasso, Oklahoma Mary Lou Barnhouse, Mayor w ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: - Ronald D. Cates, City Attorney i M>CMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY D. ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: TEXT AMENDMENT TO ALLOW NON-PERMANENT ACCESSORY VENDORS BY SPECIAL EXCEPTION ONLY DATE: May 14, 1997 BACKGROUND The City of Owasso currently permits non-permanent accessory vendors in Commercial and Industrial districts through the Licensing and Business Regulations of the Code of Ordinances for the City of Owasso (see attached). No site plan review, notification of surrounding property owners, or public hearing for input are currently involved in the review process of this type of business. Gradually, over the last two years, non-permanent accessory vendors have created increasing planning challenge for staff. Because the current Code of Ordinances does not specifically require zoning compliance or site plan review of any kind, staff possesses no "legal" authority to intervene and require specific conditions to be met. A review of the current regulations and possibilities regarding future regulation indicates that the best manner in which to regulate this type of use would be to require each use to obtain a Special Exception from the Owasso Board of Adjustment. Currently, Section 1002 of Chapter 10 of the Owasso Zoning Code is designed to permit specific uses "which in some instances may be suitable for location in any use district but, because of their potential adverse influence on adjacent properties, require site plan review and are therefore, permitted in all use districts as a special exception requiring Board of Adjustment approval. " Included uses specifically called out within this section include off-site construction facilities and temporary office structures. By requiring all other accessory vendors to obtain a Special Exception through the Owasso ' Board of Adjustment, all property owners within 300 feet of the subject property would receive notification of the request, a legal ad would be published in the Owasso Reporter, a ~ site plan would be required for review, and a public hearing would be conducted. Additionally, it would allow for each request to be reviewed specifically as it relates to its proposed location and any challenges that may accompany it at that location. The Board of Adjustment then, depending upon those challenges, may require specific conditions be met by ~, the applicant in order for the request to be approved. Staff Report ' Amendment -Vendors Page 2 of 2 ~ It should be noted such a requirement, if adopted by the City Council as an amendment to the Zoning Code, would not be applicable to the current vendors who have already received ~ licenses (licenses expire one year from the date of issuance), but would apply to all future requests of this nature. Uses that would be included for this type of review process through the Board of Adjustment include snow cone vendors, BBQ vendors, and plant and flower "'' vendors. :~ The staff has developed an ordinance amending the Zoning Code that will require accessory ' vendors to obtain a Board of Adjustment Special Exception as described above. A copy of the proposed ordinance is attached for your information and review. The Planning Commission unanimously recommended approval of the proposed amendment at their May ' 13, 1997 regular meeting. Due to the lack of regulation regarding these uses, staff has also included an emergency clause with this ordinance. ^ RECOMMENDATION: Staff recommends Council approval of the proposed amendment to Chapter 10 of the Owasso ' Zoning Code, requiring all non-permanent accessory vendors to obtain a Special Exception from the Owasso Board of Adjustment. - ATTACHMENTS: 1. Licensing and Business Regulations of the Code of Ordinances, City of Owasso 2. Chapter 10, Section 1002 of the Owasso Zoning Code 3. Ordinance No. 544 Licensing and Business Regulations CHAPTER 2 ITINERANT VENDORS Section 9-201 Section 9-202 Section 9-203 Section 9-204 Section 9-205 Section 9-206 SECTION 9-201 Definitions. License required. Application. Exemption. License fee. Transfer. DEFINITIONS. For the purpose of this chapter, the following terms shall have the meanings respectively ascribed to them in this section: 1. "Itinerant vendor" means and includes all persons, firms or corporations, as well as their agents and employees who engage in the temporary or transient business in the city of selling or offering for sale any goods or merchandise, or exhibiting the same for sale or exhibiting the same for the purpose of taking orders for the sale thereof and who for the purpose of carrying on such business or conducting such exhibits thereof either hire, rent, lease or occupy any room or space in any building, structure, other enclosure, vacant lot or any other property whatever in the city in, through, or from which any goods or merchandise may be sold, offered for sale, exhibited for sale or exhibited for the purpose of taking orders for the sale thereof; 2. "Temporary" as used in Paragraph 1 hereof means any such business transacted or conducted in the city for which definite arrangements have not been made for the hire, rental or lease of premises for at least one hundred (100) days, in or upon which such business is to be operated or conducted; and 3. "Transient" as used in Paragraph 1 as used hereof means any such business of any such itinerant vendor as may be operated or conducted by persons, firms or corporations, or by their agents or employees who reside away from the city or who have fixed places of business in places other than the city or who move stocks of goods or merchandise or samples thereof into the city with the purpose or intention of removing them, or the unsold portion thereof, away from the city before the expiration of one hundred (100) days. The term "itinerant vendor" shall not include or be construed to include anyone engaged in interstate commerce nor anyone upon which the provisions of this chapter would impose a direct and unlawful burden on interstate commerce. (Prior Code, Sec. 5-24) SECTION 9-202 LICENSE REQUIRED. It is unlawful for any itinerant vendor to sell, offer for sale, exhibit for sale, or exhibit for the purpose of taking orders for the sale thereof, any goods or merchandise in the city without first obtaining a license as herein provided for. The city clerk shall issue to any itinerant vendor a license authorizing such itinerant vendor to sell, exhibit for sale, offer for sale, or exhibit for the purpose of taking orders for the sale thereof in the city his goods or merchandise only after such itinerant vendor shall have fully complied with all provisions of this chapter and shall have paid the license fees hereinafter provided, which sum shall he compensation to the city for the services herein required of it and to enable the city to partially defray the expenses of enforcing the provisions of this chapter. (Prior Codc, Scc. 5-25) Vane 9-9 Licensing and Business Regulations SECTION 9-203 APPLICATION. The itinerant vendor shall make application to the city clerk of the city at least ten (10) days prior to the I' date of his contemplated sale or exhibit to be held in the city which application shall be in the form of an affidavit, stating the full name and address of the itinerant vendor, the location of his or its principal office and place of business, the names and addresses of its officers if it be a corporation, and the partnership name and the names and addresses of all partners if such itinerant vendor be a firm. The application thereof must be accompanied by: 1 • A statement showing the kind and character of goods to be sold, or merchandise to be sold, ' offered for sale or exhibited; 2• A certified copy of the charter if the itinerant vendor be a corporation, incorporated under ' the laws of this state; 3• A certified copy of its permit or authority to do business in the state if the itinerant vendor be ' a corporation, incorporated under the laws of some state other than Oklahoma; and 4• A bond in the sum of not less than Five Hundred Dollars ($500.00), executed by the itinerant ~ vendor as principal, with some surety company authorized to do business in the state as surety, which bond shall be payable to the city for the use and benefit of any person or persons entitled thereto and conditioned that the principal and surety will pay all damages to person, or persons, caused by or arising from, or growing out of the wrongful or illegal conduct of the itinerant vendor while conducting the sale or exhibit in the city. ~ The bond shall remain in full force and effect for the entire duration of the license permit as provided herein, and two (2) years thereafter. ~ (Prior Code, Sec. 5-26) SECTION 9-204 EXEMPTION This chapter is not and shall not be held to be applicable to the: 1. Ordinary commercial traveler who sells or exhibits for sale goods or merchandise to parties engaged in business of buying and selling and dealing in goods or merchandise; 2• Vendors of farm produce, poultry, stock, or agricultural products in their natural state; and 3. Sales of goods or merchandise donated by the owners thereof, the proceeds whereof to be applied to any charitable or philanthropic purpose. (Prior Code, Sec. 5-27) SECTION 9-205 LICENSE FEE Tlie license fee for itinerant vendor shall be Fifty Dollars ($50.00) and shall be for a period of not to ^ exceed six (6) business days, or any fraction thereof. Upon the completion of the six (6) business days, the license fee thereafter shall be at the rate of One Dollar ($1.00) per day, or any fraction thereof. ' Cross Reference- See peddler's license fees, Section 9-113 of this code. Pa~c 9-10 Licensing and Business Regulations 3. Amusement park or pleasure resort, as defined herein, per annum -Seventy-five Dollars ($75.00); 4. Repealed by Ordinance No. 463 on June 15, 1993. S. Agents or canvassers, house-to-house, of any kind whatsoever where not otherwise provided, per day -Ten Dollars ($10.00); per year -Fifty Dollars ($50.00); 6. Car lot shipment, where the goods are sold or delivered direct from the car, per car -One Hundred Dollars ($100.00); 7. Carnivals: a. Any carnival requiring not over twenty-five (2S) cars or other transport vehicle shall pay a fee for the first day of Two Hundred and Fifty Dollars ($250.00); b. Twenty-six (26) cars and not over forty (40) cars or other transport vehicles shall pay a fee for the first day of Three Hundred Dollars ($300.00); c. Over forty (40) cars or other transport vehicles shall pay a fee for the first day of Three Hundred Fifty Dollars ($350.00); or d. All carnivals shall pay Fifty Dollars ($50.00) additional for each day thereafter; 8. Carousel, merry-go-round, ferns wheel or swing, or any carnival attraction, not in connection with any amusement park, carnival, or circus, per day -Twenty-five Dollars ($25.00); 9. Entertainments or concerts, other than religious, charitable and those otherwise exempted under state law, and not otherwise specified, per day -Twenty-five Dollars ($25.00); 10. Exhibitions or any type of contest or game not otherwise provided for, and where admission is charged, per day -Twenty-five Dollars ($25.00); 11. Ice cream vendor, as defined herein, for the first vehicle, so used -Twenty-five Dollars ($25.00); and for each additional vehicle -Ten Dollars ($10.00); Every licensee hereunder shall, at all times, keep each motor car, vehicle and container used in his or its business, in a clean and sanitary condition, and all containers for the products and commodities offered for sale by the licensee, shall be kept securely covered or closed while in transit, so as to prevent contamination of the products or commodities, by dirt, flies or insects. The person duly authorized by the city council, shall inspect once a week, each motor car, vehicle or container used by any licensee, and he shall revoke or suspend the license for any violation of the conditions; 12. Lunch-vending business, per vehicle -Twenty-five Dollars ($25.00); for each additional vehicle -Ten Dollars ($10.00); If ice cream and lunches are both sold from the same vehicle, then only one license shall be required; 13. Repealed by Ord. No. 463 on June 15, 1993; Pa,~c 9-6 rl) 1000.3 Applicability of Use Conditions A use shall be subject to the provision of the district in which located, and, in addition, shall be subject to the use conditions specified in the applicable use unit. Where the requirements of the use unit are greater than the requirements of the use district, the use unit requirements shall govern. 1000.4 Off-Street Parking and Loading Requirements -~ The off-street parking and loading requirements shall not apply to uses located within the CH Commercial High Intensity District. SECTION 1001 USE UNIT 1 AREAWIDE USES BY RIGHT 1001.1 Description Certain public uses, agricultural uses, open land uses, and similar uses which are either subject to other public controls or which do not have_ adverse effects on other land uses. 1001.2 Included Uses Passive agricultural uses such as: cultivation, forestry, grazing, planting; open land uses such as: arboretum, flood management project, reservoir, wildlife preserve; public uses such as: fire alarm, historical marker, street sign, thoroughfare, utility line, political campaign signs. 1001.3 Use Conditions - Political Campaign Signs No political campaign sign shall be erected more than forty-five (45) days prior to any election, nor shall any sign be permitted to remain on any property more than seven (7) days following an election; no political , campaign signs shall be permitted on public property and they shall be permitted on private property only with the consent of the property owner; the display surface area of each political campaign sign located in R or 0 zoning districts shall not exceed sixteen (16) square feet in surface area; only one side of a double-faced sign shall be computed in the computation ~ of display surface area. 1001.4 Off-Street Parking None. SECTION 1002 USE UNIT 2 AREAWIDE SPECIAL EXCEPTION USES 1002.1 Description Uses which in some instances may be suitable for location in any use ~ district but, because of their potential adverse influence on adjacent properties, require site review and are, therefore, permitted in all use ' districts as a special exception requiring Board of Adjustment approval. 62 1002.2 Included Uses Airport, heliport, bus station, cemetery, convict pre-release center, crematory, governmental services NEC, gun club, hydro-electric generation plant, juvenile deliquency center, mausoleum, offsite construction facility, post office, rifle and skeet range, sanitary landfill, sewage disposal facility, and water treatment plant, and temporary office structures not otherwise allowed by building and zoning codes. 1002.3 Use Conditions a. Construction Facilities 1. The use may continue for a period not to exceed two years in the same location. 2. Ingress and egress must be from arterial or collector streets, provided that the Board of Adjustment may approve a location with access to a minor street upon a finding that such location would not result in increased traffic. on streets in residential areas. 3. The use shall not be located nearer than 100 feet to any lot containing an occupied dwelling without the consent of the owner thereof. 1002.4 Off-Street Parking and Loading Requirements Parking Spaces Airport 1 per each 500 sq. ft. of enclosed passenger terminal area Other Uses Loading Berths 1 per 2,000-40,000 sq. ft. of floor area, plus 1 per 40,000-100,000 sq. ft., plus 1 per each additional 100,000 sq. ft. As may be required by the Board of Adjustment in granting the special exception use. SECTION 1003 USE UNIT 3 AGRICULTURE 1003.1 Description Agricultural uses and services and certain other uses suitable for location in an agricultural environment. 1003.2 Included Uses Animal and poultry raising, farming, fishery, ranching, chick hatchery, guest or dude ranch, riding stable or academy, dairy farming, and horti- cultural nursery. 63 CITY OF OWASSO, OKLAHOMA ORDINANCE NO 544 AN ORDINANCE AMENDING PART TWELVE (12) PLANNING, ZONING AND DEVELOPMENT, CHAPTER TWO (2) ZONING REGULATIONS, SECTION 12-201 ZONING REGULATIONS ADOPTED, CHAPTER TEN (10), USE UNITS, AMENDING SAME IN PARTICULAR SECTION 1002 - AREAWIDE SPECIAL EXCEPTION USES TO ALLOW NON-PERMANENT ACCESSORY VENDORS BY SPECIAL EXCEPTION ONLY, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING FOR AN EMERGENCY CLAUSE. WHEREAS, public hearings have been held regarding the proposed amendment to the Owasso Zoning Code, Chapter 10, Section 1002, and; WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the proposed amendment. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: ~ Section 1. That Part Twelve (12), Planning, Zoning and Development, Chapter 2, Zoning Regulations, Section 12-201, Chapter Ten (10), Use Units, Section 1002, Areawide Special Exception Uses should be, and hereby is amended by adding "Non Permanent Accessory ~? Vendors" to the Included Uses contained therein. Section 2. That all ordinances or parts thereof in conflict herewith are hereby expressly repealed. Those portions consistent herewith remain unaffected hereby. Section 3. That an emergency is hereby declared to exist for the preservation of the public peace, health, and safety, by reason whereof this ordinance shall take effect immediately from and after its passage, approval, and publication. PASSED AND APPROVED this 20th day of May, 1997. Mary Lou Barnhouse, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney ~ 1 1 1 MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: PHIL LUTZ ENGINEERING PROJECT MANAGER SUBJECT: ACCEPTANCE OF WATER AND SANITARY SEWER SYSTEMS SOUTHERN LINKS, SUMIVIIT I DATE: May 13, 1997 ~ BACKGROUND: The project is located south of 86th Street North adjacent to the Southern Links Estates addition. (see attached location map). These utilities were permitted for construction under permits issued for the Southern Links Village, Estates and Summit I additions and include 1,213 LF of 6" water ' line (Permit No. WL000072950351) and 2,703 LF of 8" sanitary sewer line (Permit No. SL000072950352). Designs for the water and sanitary sewers were reviewed and construction inspected by Public Works personnel. These utilities connect to the Estates portion of Southern Links. FINAL INSPECTION: The final inspection was attended by Public Works and contractor personnel on January 24, 1997. Punch lists were forwarded to the developer on January 28th. All punch list items have been corrected. Staff recommendation for acceptance is contingent on receipt of one-year bond assurances prior to the May 20th Council meeting. The assurances will become effective upon Council acceptance. RECOMMENDATION• Staff recommends acceptance of the Southern Links, Summit I, water and sanitary sewer systems, contingent on timely receipt of proper assurances. ATTACHMENTS• 1. Location map 2. Punch lists 0 ~ _ Z 178TH ST ~i ~I s s ~ C T H O Z Z ~ 0 rr ~J Z BAILEY RANCH ° ° 101sT ESTATES N N 1 1 T = = 1 ~Sr o N ? w 99TH PL COMBS ~ EL RIO ~ 99 S 99TH ST. 9T VISTA o 98TH = ST 97TH o ° 97TH 96TH f- 97TH 9 6TH W ~ ~T~-~ CAUDLE Z ESTATES ~, Q 245H 24TH CT R A TOR HEIGHT$~ FAfRWA S~ ~ 21 21 sr cT ~~( ~~ y ~P ~ 20TH C LANCE ~~ ~ m 19T ~ 90TH U 91STf21DGE ~J~ 18T w ~° ~ ~ 0~~ 1p,RKIN 17TH ST o ~ ^~ O tyyyyJJ 16TH v 1 w °' 8 GTH ,4 ~$~ i 1 T o ~ BsrH P SOUTHERN Q ~ = LINKS 8 10TH = ~ o ~ 85TH = ~ a N ~ 9TH = ~„ m o ~ ~ ,,~ Q Q TH ~ w N 7TH a Z EL8 DCREE °` ~ ~ 7TH i°~ 83 83RD ST "~ O '' ~ q 0 6T ~ q,~ ' SUMMIT 1 6TH J ~ 5TH ~ ~ 82N ~ o 2ND m ~ 4TH S 81 STS N ~ 8 cn a Q a N 3RD CT o 81ST o ~ N ~ 81 S .~ 80TH ~~~"~ ~ m 3R a o~ ~ ~ ~ ~O v w ~O 79TH CT N N ~ `79TH ST 80TH o 1ST = ST 78 H PD N ~ ROADMOO N 78 H HEIGHTS ~ ~ L,_i N ~ _ W ~ N _ ~ °' 73RD. LOCATION MAP SUMMIT 1 CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGIf~I~ _ '_~N FINAL INSPECTION WATER AND SANITARY SEWER SYSTEMS SOUTHERN LINKS SLTMIT, PHASE I January 24, 199b~-1 Sanitarx Sewer om 1 1. Manhole (MFi) 7A- Clean out debris. Flush out upstream line. 2. Lamphole (LH) 9A- Provide a grout ring to support the can and grout the annular space between the can and pipe. Clean grout out of invert. 3. MH 3G (Drop manhole)- Grind off top of riser pipe where it protrudes into the service line. 4. MH 2G- Clean grout out of invert. 5. MH 2F (Drop manhole)- MH holding water. Correct downstream pipe grade to NIH SA (Estates Subdivision). Grind off top of riser pipe where it protrudes into the service line. Clean silt out of MH. Grind off rough invert. Grout area of I&I, west joint by ladder. 6. MH 3F- Clean grout out of invert. Secure loose steps. Regrout I&I at interior of cone section. 7. MH 4F- MH holding water. Correct grade of downstream pipe. 8. MH SF- MH holding water. Correct grade of downstream pipe. Clean grout out of invert. 9. LH 7F- Provide lid. 10. MH 3H- Clean silt out of invert. 11. MH 2H- Grout areas I&I in several joints. Clean silt from invert. Grind off rough invert on north side. Water System 1. Line G- Raise the blow off can to allow the lid to close. 2. Line H- Lower blow off can to curb level. Assure lid will close after lowering. ~r 3. Line J- Adjust blow off can and grade to curb level. 4. Junction at Line A and Line F- Valve nuts are only 3" deep. Appears final grade was lowered after valve placement andthat the water line does not have minumum 30" cover. Raise valve box and final grade. 5. Gate Valve at Lot 3, Blk 3- Plans require valve at this location. No valve evident. Locate buried valve or provide valve if it has been omitted. _.. 6. Line H at Lots 13 and 14- Move the blow off to extend 10' into Lot 14 as shown on pians. 7. Line F at Lots 19 and 20- Move the blow off to extend 10' into Lot 20 as shown on plans. and grade 1 1 1 MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER SUBJECT: ACCEPTANCE OF WATER AND SANITARY SEWER SYSTEMS COUNTRY ESTATES II DATE: May 15, 1997 BACKGROUND: The subdivision is located one-half mile north of 96th Street and Garnett Road, adjacent to and ' north of the Country Estates I subdivision. (see attached location map). The utilities consist of 10,847 LF of 8" sanitary lines, 8,228 LF of 6" water lines and 1,324 LF of 8" water lines. ' Oklahoma Department of Environmental Quality construction permits No. WL000072960820 for water and No. SL000072960821 for sanitary sewers have been issued. Designs for these utilities were reviewed and construction inspected by Public Works personnel. FINAL INSPECTION• A final inspection was held by Public Works representatives with the contractor on March 27 and 31, 1997. A punch list of sanitary sewer work items needed to bring the facilities to City standards was provided to the developer on Apri12, 1997 (see attached punch list). This punch list was completed on April 3rd. There were no comments on the water system. Valve cans may have to be adjusted during the maintenance period after final grades for lots are established. A one-year maintenance bond for sanitary sewers has been received. Staff recommendation for acceptance of the water lines is contingent on receipt of a one-year maintenance bond prior to the May 20th Council meeting. The bonds will become effective upon Council acceptance of the utilities. RECOMMENDATION: Staff recommends acceptance of the water and sanitary sewer systems for Country Estates II, contingent on timely receipt of a one-year water system maintenance bond.. ~ ATTACHMENTS: 1. Location map 2. Punch list 3. Sanitary sewer maintenance bond ^s FINAL INSPECTION COUNTRY ESTATES, PHASE II SANITARY SEWER March 27 and 31, 1997 1:00 PM Sanitary Sewer 1. Manhole (MH) E3 -Grout rim. West end of invert is too high. Regrade to drain. Regrout pipe penetration. 2. MH E2 -Grout inside rim. Seal I&I. Check west end of invert for proper drainage. 3. MH E1 -Grout rim. Regrout east pipe penetration. 4. MH D2 -Seam I&I at joints. 5. MH D5 -Clean out invert. 6. MH D6 -Clean out invert. Check top elevation with finished grade. 7. MH D7 -Clean out invert. 8. MH D9 -Appears low. Check top elevation with finished grade. 9. MH D 11 -Holding water. Check D/S pipe grade. Seal I&I. MH appears low . 10. MH D 13 -Holding water. Check D/S pipe grade. Seal I&I. Raise MH to grade. 11. MH J4 -Seal I&I at holes. 12. MH J3 -Holding water. Check D/S pipe grade. 13. MH G3 -Raise invert on west side. 14. MH G 1 -Raise MH to grade. 15. MH C3 -Seal I&I at holes, top section, south side. 16. MH B 1 -Holding water. Clean out invert. Check D/S pipe grade. Looks low. Check top elevation with finished grade. Completed Page 2 Final Inspection Country Estates, Phase II March 27 and 31, 1997 17. MH A2 -Smooth out rough invert. Regrout pipe penetrations. MAINTENANCE BOND Bond #11527 KNOW ALL MEN BY THESE PRESENTS, That we Landco Construction Company as Principal, and is ore nsu as Surety, are held and firmly bound unto city of owasso as Obligee, in the penal sum of one Hundred Forty Four Thousand Seven Hundred Fifty Nine & 22/100----------------($ 144,759.22 ) to which payment well and truly to be made we do bind ourselves, our and each of our heirs, executors, administrators, successors and assigns jointly and severally, firmly by these presents. WHEREAS, the said Principal entered into a contract with the City of Owasso dated for Sanitary Sewer To Serve Country Estates II WHEREAS, said contract provides that the Principal will furnish a bond conditioned to guarantee for the period of one year(s) after approval of the final estimate on said job, by the owner, against all defects in workmanship and materials which may become apparent during said period, and ' WHEREAS, the said contract approved on has been day of _ NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Principal shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship which become apparent du i the period of one year(s) from and after acceptance orf ~e project then this obligation shall be void, otherwise to remain in full force and effect. SIGNED, SEALED AND DATED This 4th Day of April, 1997 Landco Construction Company (Seal) ~, Principal By : ~ ~ ~ ~ =1,~2~~-~ Victore Insurance Company (Seal) Surety By: Attorney-In-Fact John S. Wheeler completed, and was 19 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: BOB ALLEN FIRE CHIEF SUBJECT: AMBULANCE ORDINANCE #545 DATE: May 15, 1997 t BACKGROUND: In January of this year, an Ambulance Ordinance Review Team was formed to review the city's ' Advanced Life Support Ambulance Ordinance. Their task was to research, review and evaluate various aspects of the city's ambulance service licensure at an ALS (advanced life support) rating. The team studied the numbers and advantages of an ALS (advanced life support) against ~ a BLS (basic life support) rating. If the licensure was lowered from ALS to BLS, the potential impact on revenue needed to be addressed also. At the April 15, 1997 City Council meeting, the Ambulance Ordinance Review Team presented their finding and recommendations. ORDINANCE 369 AMENDMENTS: ' After review, the Team recommended that the City Council direct the City Attorney to draft a new ordinance which contained the following changes to Ordinance #369. 1. A review of the ordinance be conducted a maximum of every five (5) years. 2. The Fire Chief shall evaluate the effectiveness of the ordinance and submit proposals as needed to ensure the effectiveness of the ambulance service. RECOMMENDATION: The staff recommends City Council approval of Ordinance #545. ATTACHMENT: Ordinance #545. el-1-x o~ Owasso, or~LAIIOMA ORDINANCE 1YUMPER 54S AN OIillINANC~E iLEI,ATIIYG• "f'O PAH'f' t3, PUBLIC SAFETY, CL!IAPTER 2, TIRE DEPARTMEN"f, ARTICL.lF. C, AMBULANCE SERVICE, OF Tl;ik. CODE OF ORDINANCES OF THE CI"fY OF OWASSQ, OKLAIIUMA, AMENDING SAME ADDING BY AS SEC'T'ION 13.234 ~ T'ROVISION5 FOR REVIEW, EVALUATION AND REPORT OA' AMBULANCE SERVICE NOT T,ESS TITAN EVERY FIVE YEARS, DECE.ARI.NG AN EFFECTIVE DATE BE IT ORDAINED I3Y TIME CITI" COUNCIL OF THE CITY OE OV!'ASSO, OKLAHOMA, `fIIAT, TO-WI'i': S~jon One: That I'ari 13, Public Safety, Chapter 2, fire Department, Article C, Ambulance Service, of the Code of ordinances of the City of Owasso, Ok{ahoma, shall be amended to provide as Section 13-239 thereof and denoted Ambulance Service Review, the following, to-wit' A) A review of the provisions of Fart 13, Aubtic Safety, Chapter ?, Fire Departr*ment, Article C, Ambulance Service, Section 13-230 through 13-238, shall be conducted not less than every five years beginning with the effc~:tive date of this ordinance. 8) The Chief of the Owasso Fire Departtnent shall evaluate the ef~'ectiveness of the provisions set forth in Section A hereof and shall submit to the City Council proposals as needed to insure the effectiveness of the ambulance service. Section Twc~: Upon passage, this ordinance shaft become effective thirty (30) days from the date of first publication as provided by state taw. PASSED AND APPROVIs'D this 20th day o;'~la}~, I997 ay ATTEST: Marcia Boutw~ll, City Clerk TO FORM: D Cates. City Aitorney 2780-322.ras (:I~1Y Off' OvvAsSO, UKC.AITOtiIA, Mary I,ou I3arnhouse, Mayor ~ MEMORANDUM TO: SHERRY BISHOP ' FINANCE DIRECTOR C'~ SIR FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR ~, ' SUBJECT: 129TH E. AVENUE REPAIR PROJECT SUPPLEMENTAL APPROPRIATION TO STREET DIVISION ' FY 96-97 BUDGET ' DATE: May 15, 1997 BACKGROUND: ~ At the April 15, 1997 Council meeting, a contract with Horizon Construction Co., Inc. was approved in the amount of $20,972.19 for street repair on 129th E. Avenue at the 6th Grade ~ Center. This project consists of repairing two areas of pavement in the northbound lane and work is expected to be performed immediately prior to placement of the school acceleration and deceleration lanes. ^ Since the project was not anticipated in the Public Works Department Streets Division FY96-97 Capital Outlay budget, staff is requesting a supplemental budget appropriation in the amount of the contract award. RECOMENDATION: ' Staff recommends Council approval of a supplemental appropriation to the FY96-97 General Fund Public Works Department Street Division budget in the amount of $20,972.19 to fund the contract for the 129th E. Avenue repair project awarded on April 15, 1997. ATTACHMENTS: . 1. Council agenda memorandum dated Apri1.10, 1997 MF.l~1ORAl~IDU1~i TO: FROM: SUBJECT: DATE: BACKGROUND: RODNEY J. RAY CI'T'Y iv1Ai~1AGER PFIIL LUTZ, P.E. ENGINEERING PROJE AGER STREET REPAIRS, 129TH E. AVE. AT 6TH GRADE CENTER CONTRACT AWARD April 10, 1997 Previous use by rock quarry trucks caused deformation in the north bound lane of 129th E. Avenue between 76th and 86th Streets North. Quarry trucks have since been limited to use of 66th Street North for access to US Hwy 169. This project consists of repairing two areas of pavement in the north bound lane of 129th East Avenue at the new 6th Grade Center being constructed by the Owasso Board of Education. The work will be scheduled to be performed immediately prior to placement of the school acceleration and deceleration lanes which will abut the repair areas. BID DOCUMENTS The Engineer's estimate indicated that the project needed to be advertised and sealed bids received. Specifications and drawings were prepared by the Public Works Department Engineering Division. The solicitation is for repair of two strips of pavement totaling 253 square yards (see attached drawing). Bids were received on April 9, 1997. Three bidders responded with bids ranging from $20,972.19 to $32,219.10. BID ANALYSIS Horizon Construction, Tulsa, Oklahoma, submitted apparent the low bid at $20,972.19. The engineer's estimate was $15,580.00 (see attached bid tabulation). Horizon has complied with all solicitation requirements and has provided evidence of previous street repair experience. FUNDING SOURCE Funds for this project are avaiable in the FY 96-97 Street Division Capital Outlay budget (Line Item 51-410-5461) currently containing a total of $37,214.52. The remaining funds in this account, following payment for this project, will be used to accomplish remaining prioritized in- house street repairs listed in the FY96-97 residential street repairs program. i~ ii II RECOMMENDATION• Staff recommends award of the Street Repair, 129th E. Avenue at 6th Grade Center, to Horizon Construction in the amount of $20,972.19. AT'TACffiVIEi~1TS• 1. Location map 2. Bid tabulation 3. Bid proposal -Horizon Construction i~ 1 ~~ r PATCH AREA o' x o5' 82nd STREc ii ---r+, SCHOOL PARKING ~~ ©. ~~°~ O© ~~~ ~~~ ti~~, P ~ p~~~`~J ATCH AREA ~~ Cp 6' x 345' ~~~ ~o~~ STREET REPAlR 129TH E AVE ® 6TH GRADE CENTER CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT z/ia/9~ ENGINEERING DIVISION ' AP^-1G-'L'99 ; 10 ~ ,;4 C ? T'Y OF OWASSS 918 272 4'799 P . a1 CITY OF OWASSO/OWASSO PUBLIC WORDS AUTHORITY 207 South Cedar PO Box I80 ' Owasso, Oklahoma 7~5 (918) 272-2251 Bm DQct~¢.rrrAT~o~v Opening Date: _ April 9, 1997 Council/Trustee Approval: Item: Street Repairs. 129th at 6th grade Center ^ Number of Bids: 3 '~ Bids Opened By: Marcia BoutweIl i i Witness' Shervl~ugQan Witness: Bidd r ~ Am n 'Bid ^ Horizon Construction Co Inc 520,972.19 AM-Rail Construction Ync 525,326.00 R L Hensley Const Inc 532,219.10 Certification: I, Marcia Boutwell, City Clerk, do hereby certify that, to the:~iP~-tii` ~L-rfrp~l4,.~6w~~dge, this Bid Documentation is true and correct. y --_ - ~~ ~ . v_ ---ti... _ _ Signature: (S~PrLj { • _r- .--- - Date: 5f --q-- 9 BID FORiv1 PART L BID ITEMS ITEiV1 SPEC. TOTAL NO. NO. UAN. UNIT DESCRIPTION EACH ITE~1 PROJECT: 129TH EAST AVENUE AT 6TH G RADE CENTER 1. Special 2>> S.Y. Patching, Type II AC Parh S ~ at ~L,-~ n~~ z3 ~3 c~ (~0 1 S.Y. $ t`Z 4`~Gl~{ words figures 2. Special 20 S.Y. Additional Patching, Type II AC ( ~~ o `t3 -- at ~¢-,%e-*a~'t r~K~ ~~ ( 1 S.Y. $ ~ t~~g words figures 3. 202.06(c) 40 C.Y. Additional Unclassified Excavation at F-o~c~'-r-~ 4~0 ~ ( ~ ~{ ~c ) C. Y. $ S~ b words figures 4. 303.06 40 C.Y. Additional Type "A" Aggregate Base at ~cic~t-l~ oTc~ n p 4KD oc 60 (~ E 1 C.Y. S ~~{ ~ words figures 5. 880.06 (J) 60 S.D. Barricades (Type III) ~~ Q~ OG ~(~ at ~~~ ~.~+~ ( l 1 S.D. $ 1 ~~ words figures 6. 880.06 (O) 120 S.D. Type "C" Light S~ SG ~~ at ~Ze-zv Q.~~ l ~ 1 S . D . $ ~o~ words figures 7. 880.06 (P) 90 S.D. Drums 8~ g3 Z ~ words figures -Q TOTAL BID $ ~~ 1 ~-L o~ 0397 00200 - 3 of 6 c ii 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $200.00 for each consecutive calendar day in the event of failure to complete the project within ten (10) calendar days. ~ . The following documents are attached to and made a condition of this Bid: ' A. R° uired Bid Securit in the form of 8.:1 ~,~./ r7. ~~/~' -~l Y B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents- have the meanings assigned to them in General Conditions. SUBMITTED ON ~Diz ~~ ( 197 ~ _, COMPANY: t`':i%~^I ~_,'%'~ ~`L'~ ~.~/( /~ i iC%~~ ~`~ l'~P~*~7~~''' i ~J~ -- IF BIDDER IS: An Individual By: (Individual's Name) (SEAL) doing business as Business address: Phone No.: 0397 00200 - 4 of 6 Owasso City Council April 15, 1997 ^ just east of Brentwood Estates. The final inspection on the streets and stormwater drainage systems was conducted on March 27, 1997, and a punch list was forwarded to the developer on '* March 31. All punch list items have been corrected. A one-year storm drainage maintenance bond and atwo-year street maintenance bond have been provided and will become effective upon Council acceptance of the infrastructure improvements. Dr Standridge moved, seconded by Ms Barnhouse, to accept the streets and stormwater drainage systems constructed to serve Brentwood Park. AYE: Standridge, Barnhouse, Helm, Ramey, Ewing NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR STREET REPAIRS ON 129TH EAST AVENUE AT THE SIXTH GRADE CENTER Mr Lutz said that this project consists of repairing two areas of pavement in the north-bound '~ land of 129th East Ave near where the new Sixth Grade Center is being constructed. The work is to be performed immediately prior to the construction of the school acceleration and deceleration lanes, which will abut the repair areas. The project was advertised and two bids were received in March. Both bids were considerably higher than the engineer's estimate, and the decision was made to reject the bids and re-bid the project. Three bidders responded to the ~ re-bid, with bids being opened on April 9, 1997. The apparent low bidder was still approximately $5400 more than the engineer's estimate, however, staff recommended accepting the low bid. Funds for the project are available from the General Fund's Reserve and a supplemental appropriation to the Street Department Budget will be required to fund the project. "~ A request for the appropriation will be made at the May 20th Council meeting. Mr Ramey moved, seconded by Ms Barnhouse, to award a contract to Horizon Construction Co of Owasso, OK in the amount of $20,972.19, for the repair of 129th E Ave at the Sixth Grade Center, consistent with bid specifications. AYE: Ramey, Barnhouse, Standridge, Helm, Ewing NAY: None Motion carried 5-0. 4 "~ .~ MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO v~~ FROM: JIM McELRATH DIRECTOR, SUPPORT SERVICES SUBJECT: SUPPLEMENTAL APPROPRIATION FOR CITY GARAGE FUND DATE: May 14, 1997 BACKGROUND: ~ During the first five months of FY 96-97, the Vehicle Maintenance Facility averaged approximately $5,600 per month in purchase of repair parts or service for resale to the ' various city departments whose vehicles we service. During the last five months, this amount has increased to about $8,000 per month. The increase stems from both a higher than usual number of breakdowns over about atwo-month period and also from repairs made ~ to vehicles that had been offline or inactive. In addition, during the latter period of time, the garage has had two full-time service technicians instead of one technician and a helper, which has facilitated the increase in productivity necessitated by this repair situation, as well as increased productivity in general. At this time, staff projects that the garage will end the year at between $80,000 and $85,000 in expenditures under this line item of "parts for resale." In order to adequately fund the expenditures in this line item, it is necessary to increase the budget appropriation from the current $60,000 to $86,000 for FY 96-97. (It should be noted that the "parts for resale" line item is an "in and out" category. The parts are purchased by the garage and charged to this line item, then the departments are billed for those items or repairs pertaining to their vehicles. ) RECOMMENDATION: Staff recommends that the City Council approve a supplemental appropriation in the amount of $26,000 to the Garage Fund, line item 5270, increasing this line item from $60,000 to $86,000 for FY 96-97. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWAS50 ~ FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR SUPPLEMENTAL APPROPRIATION TO VEHICLE ~ SELF-INSURANCE FUND ' DATE: May 15, 1997 ' BACKGROUND' ~ On November 1, 1988, the City Council established a Vehicle Self-Insurance Fund for the purpose of creating a more cost effective method of insuring city vehicles against collision damage. The fund was intended to replace the existing traditional collision insurance coverage and is utilized to repair damage to city vehicles involved in accidents, except in those cases ~ wherein fault is determined to be that of a second party. The fund received an initial appropriation of $15,000 and the Council required continued annual appropriations until the fund reached a level of $60,000. Even though the $60,000 cap amount was reached several years a o, the staff has continued to request annual appropriations to the fund to keep pace with the g ~, increased number of vehicles the city operates. The current reserves for the fund are $86,40 . Each year the staff requests an appropriation of $10,000 for anticipated repair costs due to accidents. Since 1988, the appropriated amount has been more than sufficient to cover claims ~ against the fund. In fact, in the nine-year history of the program, there have been fewer than ten incidents that required using the fund for repair costs. However, this year claims for two at-fault accidents have resulted in total expenditures that exceed the $10,000 appropriation ~, authorized by the FY 1996-97 budget. The two claims, totaling $10,979.11, are the result of accidents involving police vehicles (one for $2,123.55 and another for $8,855.56). REQUEST: The staff requests Council action approving a supplemental appropriation to the Vehicle Self- Insurance Fund in the amount of $5000 fo tion Hobe event off atdditional losobligations of the fund and providing a contingency appropr a SUPPLEMENTAL APPROPRIATION MAY 15, 1997 PAGE 2 ~ FUND RESERVES: As mentioned above, the current fund reserves stand at $86,400. A supplemental appropriation of $5000 will not reduce that amount unless there are additional accidents. The current year's losses of $10,123.55 have already been encumbered, thus reducing the reserves to its current level. GENERAL INFORMATION• The Vehicle Self-Insurance Fund provides insurance coverage for all of the city's "street legal" vehicles, including police vehicles and fire trucks. Based on the cost of collision coverage at the time the self-insurance fund was created, the city has saved approximately $129,553 by utilizing the self-insurance concept. Those savings are significantly increased when the current cost of collision insurance rates is applied to the analysis. During the seven years previous to the implementation of the program, the city's insurance carrier paid out $27,417.44 in claims (1981-1988). In the nine years since the program began, the city has paid $17,632 in claims (1989-1997). RECOMMENDATION: The staff recommends Council approval of a supplemental appropriation of $5000 to the Vehicle Self-Insurance Fund. Funds for such appropriation derived from the fund's reserves. ATTACHMENTS: FY 1996-97 Approved Budget for Vehicle Self-Insurance Fund COLLISION SELF INSURANCE PROPOSED BUDGET FY 1996-97 PROJECTED BEGINNING FUND BALANCE (7-1-1996 PROPOSED REVENUE Self-Insurance Fees from Departments 5,000 Interest 3,600 PROPOSED EXPENDITURE 32-210-5260 Vehicle Repair Contingency 10,000 T'flTA~F~11N~1~T'~RE~ IO 00 PROPOSED NET 87,000 1,400 PROJECTED ENDING FUND BALANCE (6-30-1997) $85,600 95 ~ MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: M.A.ALEXANDER CHIEF OF POLICE ~ SUBJECT: UNIVERSAL HIRING GRANT (COPS FAST) DATE: May 9, 1997 BACKGROUND: ' In the summer of 1996, application was made to the U.S. Department of Justice for money available through the Universal Hiring Grant, under the COPS FAST program. The request was made for funding of three additional officer positions. In April of 1997, this department was ' notified that federal funds had been awarded to the City of Owasso, which will be used to supplement salary and benefits for three new police officers. The amount awarded to the City and available for use over the next three years is $225,000. This amount is designed to ^~ supplement the salary and benefits of three additional police officers, which equates to approximately 75% of the total salary and benefit package. The cost to the city will be approximately $75,000 over the next three years. ^ The need to increase the number of officers available to the Owasso community is obvious due to our continual growth. The receipt of this grant allows an alternative funding resource to ' occur, thus allowing resources to be made available in other areas of need within the city. Over 130 applications have been received for the position of police officer and 77 candidates took the police examination on May 8th. The top 25 applicants will proceed to review board where the top 5-7 applicants will be recommended for the background phase. The hiring process is on an aggressive track so that all three officers will begin their employment in July. RECOMMENDATION: Staff recommends City Council approval of the receipt of funds and for the Mayor to execute said agreement. ATTACHMENTS: 1. US Department of Justice Supplemental Award ~ 2. COPS FAST Universal Hiring Information ^ U. S. Department of Justice f/ ,, .M ~~1 }._3: ~.~%' O~ce oJCommunity Orienlec! Policin~,~ Services (COPS) •~ `~~"''~' Ojftce njthe Direc~ur 10(J l'ermon! Avenue, N. W lti'aslunK(on, 1J C~. 2053D April 11, 1997 Chief Maria Alexander RE: Grant for: Owasso Police Department 101 N. Main Street Owasso, OK 74055 Dear Chief Alexander: Congratulations on receiving a COPS Universal Hiring Program grant. Your grant for additional officers will take the form of a "supplement" of additional funding to your previous COPS award. Enclosed is your supplemental award and a list of Conditions that apply to your grant. You should read and familiarize yourself with these Conditions. Note that your grant award number is the same and your grant period has been extended. The final award amount reflects the original amount of your COPS FAST or COPS AHEAD grant plus the award amount for Universal Hiring. In addition, the number of officers includes the number awarded under a previous grant program. There are no additional documents needed for you to receive grant funds. You should continue to use the Request for Payment (Revised H-3) that was included in your original grant ~' award package to request reimbursements and/or advances under your supplemental award. Should you have any questions regarding payment methods or any other matter discussed in the COPS Grant Owner's Manual, please do not hesitate to contact the COPS Office at 1-800-421- 6770. We have enclosed a set of mailing labels for your convenience. You may use the labels to address any correspondence to our office. To accept your grant, please sign the grant award and return it to the COPS Offtce at the address on the mailing labels, within 45 days. We appreciate the opportunity to expand our partnership. Please let us know if we can be of any assistance. Si rely, -- _ l J seph E. Brann Director ° , ~. s i ~, U.S. Department of Justice ~ Office ojCommunity Oriented Policing Services (COPS) ~'"~~'` '~ Grants Administration Division a - - l 100 Vermon( Avenue, NW ~ Woshingfon, D. C. IOS30 Grant Award #: 95CFW?C4499 S-1 Memorandum ORI: OK07210 To: Maria Alexander, Chief ~, Owasso Police Department " From: Craig D. Uchida, Assistant Director for Grants Administration Re: Approved Budget for Application #: 549030KCF A financial analysis of budgeted costs has been completed. Costs under this supplemental award appear reasonable, allowable and consistent with existing guidelines. Year 1 -Per Officer Costs: Year 1 -Changes Breakdown: Salary: $0 Annual Salary: $22,851 FICA: $0 Fringe Benefits: $9,392 Health Ins.: $0 FICA/Social Security: $331 Life Ins.: $0 Health Insurance: $3,175 Vacation: $0 Sick Leave: $0 Life Insurance: $112 Retirement: $p Vacation: $0 Worker's Comp: $0 Sick Leave: $0 Unemployment: $0 Retirement: $3,199 Other 1: $0 Other 2: $0 Worker's Comp: $1,475 Other 3: $0 Total Changes: $0 Unemployment: $107 Other 1: Holiday Pay $993 Total Project Costs -Per Officer: Other 2: $0 Salaries and Fringe Benefits: $100,913 Other 3: $0 Federal Share: $75,000 Applicant Share: $25,913 Total Salary and Fringe Benefits: $32,243 Total Officers: Total Project Costs: ~ April '97 3 Salaries and Fringe Benefit $302,739 3 Federal Share: $225,000 Applicant Share: $77,739 ~ox~,rmuM ^ TO: THE HONORABLE MAYOR AND CITY COUNCIL ^ CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: MAYOR'S APPOINTMENT DATE: May 14, 1997 BACKGROUND• A resignation by a member of the Personnel Board has created a vacancy on that board. According to ordinance and past practices, the Mayor appoints members to the Personnel Board, subject to confirmation of those appointments by the City Council. ' Mr Michael Anderson, who was appointed to the board in 1995, has moved from the community and has submitted his resignation from the board. Because of the critical nature of this board, the staff believes that this vacancy should be filled at this time instead of at the beginning of the fiscal year, which is when appointments are made to boards and commissions. t Mayor Barnhouse has been informed of the resignation and has indicated she is prepared to present the name of Rev Dale Blackwood to the Council at the May 20th meeting for consideration and request Council confirmation of that appointment. 1 If you have questions or comments, please call Mayor Barnhouse. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOHN SWIFT, CEO YMCA OF GREATER TULSA SUBJECT: PROJECT STATUS DATE: May 15, 1997 Work has been substantially completed, with the exception of restroom tiles. Those tiles are expected to arrive on Monday for installation. Some clean up also remains to be done. Plans are to open both the swimming pool and the gymnasium on Saturday, May 24. The gymnasium will be closed on May 25 & 26 for the Memorial Day holiday. A formal grand opening is being planned and will be held as soon as all the "clean up" work has been completed.