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Home My WebLink About1997.04.01_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: April 1, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 28, 1997. Marci Boutwell, Aut ority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of March 18, 1997 Regular Meeting. Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority April 1, 1997 Page 2 6. Consideration and Appropriate Action Relating to the Award of a Contract for the Bulk Purchase of Low Density Polyethylene Yard /Lawn Waste Bags. Mr Carr Attachment #6 7. 0 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract for 20,000 yard /lawn waste bags be awarded to Petoskey Plastics Inc, Petoskey, MI, in the amount of $2499; and Trustee authorization for payment. Report from OPWA Manager Report from OPWA Attorney Unfinished Business 10. New Business Owasso Public Works Authority April 1, 1997 Page 3 11. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 18, 1997 The Owasso Public Works Authority met in regular session on Tuesday, March 18, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 14, 1997. ITEM 1: CALL TO ORDER Chairman Ewing called the meeting to order at 8:02 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Danny Ewing, Chair Joe Ramey, Vice Chair Mary Lou Barnhouse, Trustee Michael Helm, Trustee Tracy Standridge, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MARCH 4, 1997 REGULAR MEETING. Mr Ramey moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by reference made a part hereto. AYE: Ramey, Barnhouse, Standridge, Helm, Ewing NAY: None Motion carried 5 -0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS. Mr Ramey moved, seconded by Chairman Ewing, that the following claims be approved as submitted: (1) OPWA Fund $114,896.37; (2) OPWA Capital Improvements $27,502.01; (3) Payroll $26,959.12. Owasso Public Works Authority March 18, 1997 AYE: Ramey, Ewing, Standridge, Barnhouse, Helm NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF WATER METERS. Mr Carr said that the OPWA purchases water meters each year through the bidding process. Delivery of the meters occurs in partial orders throughout the contract period. Bid specifications were advertised on February 13, 1997, and were also mailed to five vendors. Two bids were received and were opened on March 6, 1997. Water Products of Oklahoma was the low bidder. Mr Ramey moved, seconded by Chairman Ewing, to award a contract for the purchase of water meters consistent with bid specifications to Water Products of Oklahoma Inc, Owasso, OK, in the amount of $79.33 per 5/8" x 3/4" meter, $130.59 per 1" meter, and $345.92 per 2" meter. AYE: Ramey, Ewing, Standridge, Barnhouse, Helm NAY: None Motion carried 5 -0. ITEM 7: REPORT FROM OPWA MANAGER No report. ITEM 8: REPORT FROM OPWA ATTORNEY No report. ITEM 9: UNFINISHED BUSINESS None. ITEM 10: NEW BUSINESS None. Owasso Public Works Authority ITEM 11: ADJOURNMENT Dr Standridge moved, seconded by Mr Ramey, to adjourn. AYE: Standridge, Ramey, Barnhouse, Helm, Ewing NAY: None Motion carried 5 -0, and the meeting was adjourned at 8:15 p.m. Marcia Boutwell, Authority Secretary March 18, 1997 Danny Ewing, Chairperson 3 �T�TT ITY E,I' L T jslf --------------- 971709- PALACE OFFICE SUPPLY COMPUTER PAPER 53.07 954 GARY MOSER METER READER 204.7c 0 N A S S Pl,!'Z'l C 'N'017.1"'Is, ME T 'ER READER 569.7 ?11190-8 Z: Al -A:'' A Z' 264.60 VE11IL'OR 2 C � V METER READER 3 7 5 ---------- ------------------------- ------------------------- ------------- 31-62.25 ------------------------------ 9719555 SAM'S CLUB COMPUTER PAPER 51.98 MT -TC TRI COUNTY OFFICE SUPPLY OFFICE SUPPLIES 1.55' F P T & M OFFICE SUPPLY OFFICE CHAIR 89.00 ------------- F L —Z 1,633.69 7 a.-y.T 'wlR. ,ELE,SS SER%lz0_ p 7.: --ART ki M F,- T �J� SUP Zm T 7 E O F SAMz` C-L"D T 7, T 71 PT 7 — -7 RE F 7 1 0 OFFICE DEPOT CARD PLAN 0, F FID=E D E'. S K i ��q. qz� r` AMERICAN V U T f� A I 3) 16. (0 0 7 / - , .' - NAT70HAL - - - _LE 4'iSURr",ICE UNIFORM PARTS 119.74 1 o CiREEN COUNTRY rnMMUNI.�,LTT TPTUPHOHVC 6. 01 u 596.18 i-, �'TT FRE R P E T -A SH S v E REIMB PETTY CASH 1. 3.23 369.55 5-720,05 TREASURER PETTY CASH RETMO PETTY CA CH 5.03' 138.20 7 .. 0 1 C, 'D T OFFICE CUPP -7 xA I - -1 COUT T 1 TL T E lHWESTERN E'.+E,." I- 0 �-r- SUPPT t.- rES — I __ 48.00 919.25 9'20', 3 OlKLAHOMA HAT TI RAL CA' HANES SHOE & ARCH SHOP BOOTS-THELANDER 100.00 DEPARTMENT TOTAL ------------- 1,350.63 �T�TT ITY E,I' L T jslf --------------- 9111088 OCV CONTROL VALVES REPAIR ALTITUDE VALVE 3214.00 I 971709- PALACE OFFICE SUPPLY COMPUTER PAPER 53.07 954 GARY MOSER METER READER 204.7c 071 P37 OSCAR MCLAURIN ME T 'ER READER 569.7 ?11190-8 TYRONE DINXIIASS METER READER 264.60 -:i:, -7 1 JOHNNY ROGERS METER READER 3 7 5 9719A2 BRAD SPARKMAN METER READER 31-62.25 9719555 SAM'S CLUB COMPUTER PAPER 51.98 972057 TRI COUNTY OFFICE SUPPLY OFFICE SUPPLIES 1.55' 972066 T & M OFFICE SUPPLY OFFICE CHAIR 89.00 ------------- DEPARTMENT TOTAL 1,633.69 WATER ------------------------------ 9771.3,41 ROAD BORING SPECIALIST ROAD BORE 971677 AT&T WIRELESS SERVICES PAGER USE 971694 WAL-MART UNIFORM PARTS 119.74 971833 WATER PRODUCTS INC METER SET MATERIALS 596.18 9111834 WATER PRODUCTS INC CRIMPER/SMALL TOOLS 369.55 971837 PRUITT AUTO BODY SHOP TRUCK REPAIR 138.20 971950 WATER PRODUCTS INC METER SET MATERIALS 919.25 9111985 HANES SHOE & ARCH SHOP BOOTS-THELANDER 100.00 9111088 OCV CONTROL VALVES REPAIR ALTITUDE VALVE 3214.00 I :•'_T -'e—ER TREATMENT PLAINT ------------------------ - - - - -- ^1475 r.,IARREIN CLINIC HER'•..TTI=" _ -.TS 6,915 971694 971494 ADVANCED CHEMILCAL L.HLCFI IE 4 2 .00 MAP,TEC SYSTEMS "j 1', % rr_r�f_ ;: ". .= AUTH:_-I: L 1'3.9f� REPAIR. SUPPLIES 9"i 747 t =;ASIE MANAGEMENT OF OVT A '•: LIFT STATION REPAIR.' , - .�_.�� •. . tea.. ;i := ...: :.: i:i . -.: 6':'' PA _•:' 971980 ----------- -------- - -- - -- 1---- - - - - -- ------------------------- --- -• -` - T+ -;• _- -- 1 . i , c TTLJ [47. T1vY.•ASUREi FE'L`TS, -ASH TE DL'S CEP IF I_'ATION "t; � rtrj ANNUAL EASEMENT r,t 'r L vr••LA i�L.v._ I E, TlrTi . C_ k.. LYT -•_. t L'J tt: 19.00 . ,__.._ m�_�__, Ct L'E:Tii �.. =.J «_ _.r.,. �• �L:�T;J.. .v `i =__. 973093 - - :.� Iii aw T 7*__- C'4 "? � ^ CJ 1 . T • - v _ 1 _ . `' - •� r A 1 L % T .. • a t ` '- k.4 r i ,v _ - +c^ u_ e TPT t �iTtiTri = rL'LL'j �•L C'iTL'L7 ' • v 1 _ � � • v l L J "� .• u l t.,,: E - ,� _:; TPC 1 '- � ~ - - _ =- �rl':�'- "• }.i SELL 71 - ' r•`, L L:itta +. `L11 � � •-t �4..;; n� �• TI ENT OT = _ _ _. y. F' N �. - - - - - - - - - - - - c - - ,� Z6, ^` :•'_T -'e—ER TREATMENT PLAINT ------------------------ - - - - -- ^1475 r.,IARREIN CLINIC HER'•..TTI=" _ -.TS 6,915 971694 971494 ADVANCED CHEMILCAL L.HLCFI IE 4 2 .00 MAP,TEC SYSTEMS "j 1', % AT &T t1I EL i R ESS SERVICES PAGER USE 1'3.9f� REPAIR. SUPPLIES 9"i 747 t =;ASIE MANAGEMENT OF OVT A TIPPIiNG FEE: 3/97 LIFT STATION REPAIR.' 405.34 971761 GOAL- MART M Tip' F - U�pLjEC _y AN . 53,4_: 971980 0 i. MA',•T Ujj "ONTRLL TNr TN r. 1 C. flll'iTTl•• L i' P:.TF' TR J-MNnTTTONE 1 Ally viJ1YLI T 11yR X11 -'1 1f' VERDIGRIS VALLEY SOD FARM . i , c TTLJ [47. T1vY.•ASUREi FE'L`TS, -ASH TE DL'S CEP IF I_'ATION "t; � rtrj ANNUAL EASEMENT 1,375.00 _s) TI I- ,!E;^E :II BELL T El _' J�.Tr L.v �E � 19^ -. PLEALF' 49.4 5 19.00 9730'3: SOUTHWESTERN BELL TELE 3/917 PLEXAR 35,451 973093 OKLAHOMA NATURAL GAS DEPARTMENT TOTAL = _ _ _ ; 3:'_8.90 � C'4 "? � ^ CJ 1 r;'A.� L'r:r eR r-ni T L'rTI(?AI ------------------------ - - - - -- 971677 ATaT WIRELESS SERVICES PAGER USE 6,915 971694 WAL -MART UNIFORM PAINTS 100.00 9171734 MAP,TEC SYSTEMS LIFT STATION REPAIR. 3,475.00 971833 WATER PRODUCTS INC REPAIR. SUPPLIES 330.55 9171865 CLIFFORD POWER SYSTEMS LIFT STATION REPAIR.' 405.34 971980 EQUIPMENT ONE RENTAL & SA PUMP RENTAL 41.80 971980 EQUIPMENT ONE RENTAL & SA RENT TR,AC HOE 181,50 971989 VERDIGRIS VALLEY SOD FARM SOD- REPAIRS 60.00 971997 SOUTH KANSAS & OKLA RLRD ANNUAL EASEMENT 1,375.00 973005 TREASURER PETTY CASH REIMB PETTY CASH 19.00 9730'3: SOUTHWESTERN BELL TELE 3/917 PLEXAR 35,451 973093 OKLAHOMA NATURAL GAS 3'97 USE 3:'_8.90 � DEPARTMENT TOTAL =___; 5,139.79 REFUSE COLLECTIONS ------------------------ - - - - -- 971747 t4ASTE MANAGEMENT OF OKLA TIPPIING FEES 3/97 4,518.6_'2 No DIVIASSO PUBLIC WIORES AUTHORITY A 3: 32 A/P CLAIMS REPORT APADVR PAGE: 10 DC-1 44 VE 11OF D V. CE) C R I F, 10 H AMOUNT -- ---- -------------D------------ ------------------------- ------------- DEPARTMEIIT --------------- 4,588.22 -c=r*:�E CEIITER F- - ---- ---------- --------------- 7`71747 Iv-1ASTIE MANAGEMENT OF CII/LA TT PC 3 1 ,0F IWIASTIE MANAGEMENT OF CCI-l"LA REFUSE- RECYCLE 7; 24 7 071905 WASTE MANAGEMENT OF 'OKLA REFUSE-GLASS 120.00 972-081 SOUTIHNECTERN BELL TELE 3 PLEXAP 24.00 DEPARTMENT TOTAL 2,703.60 ------------- -11,111D TOTIAL 21,650.ID9 1 1 1 1 1 1 1 1 CITY OF OWASSO OPNA CAPITAL IMPROVEMENT FUND 3/28/97 7:43:32 A/F CLAIMS REPORT APAPVR PAGE: P2 # VENDOR DESCRIPTION AMOUNT --------- ------------------------- --------------------'---- ------------- DEBT SERVICE ------------------------------ 970131 LIBERTY BANK & TRUST OWBB LOAN 970131 LIBERTY BANK & TRUST 0WBB LOAN DEPARTMENT TOTAL -=} WN7P IMPROVEMENTS ------------------------------ 971608 HUB + GARV2R EKG SVS 9/3/96 971826 WALTERS MORGAN CONSTRDCTI WWTP IMP 12/5/96 DEPARTMENT TOTAL ====> FUND TOTAL ===> 24,152.00 3,350.01 ------------- 27,502.01 13,622.12 100,656.65 ------------- 114,278.77 __________ 1411780.7,31 VENDOR TRANSFERS CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION CITY GARAGE TRANSFER FROM OPWA WORKERS' COMP SELF -INS TRANSFER FROM OPWA GENERAL FUND TRANSFER FROM OPWA TRANSFERS TOTAL AMOUNT 4,958.33 3,842.50 26, 528.92 35,329.75 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03 \15 \97 DEPARTMENT OVERTIME TOTAL EXPENSES EXPENSES 0.00 1,882.43 43 Wastewater 522.23 655.24 Refuse APPROVED: 04 \01 \97 Chairman trustee Trustee MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR P.E., JR PUBLIC WORKS DIRECTOR SUBJECT: REQUEST FOR PURCHASE OF CLEAR PLASTIC YARDWASTE BAGS DATE: March 25, 1997 BACKGROUND: Mandatory yardwaste separation in Owasso was started as a pilot program in April 1990. The method used to collect the yardwaste has either been the use of a red 90 gallon polycart which is billed on the customer's refuse account at $6.50 per month or, for those customers generating lesser amounts of weekly yardwaste to utilize a 33 gallon clear polyethylene bag. In the Spring 1992, the City began selling plastic yardwaste bags to its customers. Each of these bags holds 33 gallons, is made of a linear low density polyethylene and has "CITY OF OWASSO - YARDWASTE ONLY" imprinted on it. The use of a clear bag prompts the customers to utilize the bag exclusively for yardwaste disposal (any foreign materials would be visible from the outside) and the external lettering assures that the City has collected the curbside pick -up fee. Currently the charge for each bag is $0.35. PROGRAM STATISTICS: Although the red yardwaste polycart program is considered an overall success, many customers still prefer using the yardwaste bags. The ratio has consistently been two customers utilizing the yardwaste bags to one customer with a red polycart. Information supplied by the yardwaste pick -up crew indicates that the customers who have chosen to continue using the bags generally have either very small (1 bag) or very large quantities (over 9 bags) of lawn clippings. It appears that these users of the service recognize that their monthly cost would be higher if they selected the polycarts. The City of Owasso mandatory yardwaste separation program collected over 754 tons of yardwaste in 1996. The removal of this tonnage related to a savings of $10,179.00 in landfill tipping fees. ' The maximum weekly participation (week of August 7th) was 437 households, which equates to approximately 10% of the Owasso residential refuse customer base. A maximum of 1,210 bags of yardwaste were collected at curbside by City personnel during the same week. In 1996 program participants average 295 households per week with approximately an equivalent of 2.6 At Page 2 Yardwaste Bags bags of yardwaste each. Projections indicate Owasso citizens will use approximately 20,000 yardwaste bags during the 1997 collection season. NEED TO REPLENISH YARDWASTE BAG SUPPLY: The City of Owasso does not currently have a sufficient balance of bags on hand to complete the FY 96 -97 growing season and the beginning of the FY 97 -98 growing season. Staff has estimated that an additional 20,000 bags will need to be purchased to meet anticipated requirements. The City of Owasso last purchased 20,000 bags in April 1996. The supply was sufficient to complete the 1996 calendar year yardwaste collection season with a balance of approximately 3,000 bags. This balance is insufficient to take us through the 1997 collection season. As a result of this anticipated supply situation, specifications for the collections bags were sent to twelve (12) vendors. Sealed bids were received from two (2) vendors and were opened on March 24, 1997. The bids are tabulated below: Vendor 20,000 bags 40,000 bags 60,000 bags Dyna -Pak Corp $2,699.84 $4,942.08 $7,275.84 Lawrenceburg, (13.5 cents (12.4 cents (12.1 cents Tennessee per bag) per bag) per bag) Petoskey $2,499.00 $4,954.00 $7,320.00 Plastics, Inc. (12.5 cents (12.4 cents (12.2 cents Petoskey, per bag) per bag) per bag) Michigan FUNDING SOURCE: The FY 96 -97 budget contains funds for yardwaste bags (line item 61 -541 -5222) in the amount of $3,000.00. RECOMMENDATION: Staff recommends Trustee approval of the purchase of 20,000 bags from Petoskey Plastics, Inc. of Petoskey, MI, for $2,499.00. ATTACHMENTS: 1. Bid Tabulation 2. Bid proposals 3. Specifications 1 F El �J CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date: 3/24/97 Council /Trustee Approval: Item: Yard Waste Bags Number of Bids: 2 Bids Opened By: Marcia Boutwell Witness: Susie Theriault Witness: Bidders Amount of Bid 20.000 40,000 60,000 Dyna Pak Corp, Lawrenceburg, TN $2699.84 $4942.08 $7275.84 Petoskey Plastics Inc, Petoskey, MI $2499.00 $4954.00 $7320.00 Certification: I, Marcia Boutwell, City Clerk, do hereby certify that, to the be4F this Bid Documentation is true and correct. t Y L Signature: (SLAL Date: BID PROPOSAL - SUBMITTAL PAGE YARD /LAWN WASTE BAGS FOR THE YARDWASTE SEPARATION PROGRAM BID AMOUNT FOR 20,000 BAGS �� °� , 0 O BID AMOUNT FOR 40,000 BAGS , 9 �{ . C) BID AMOUNT FOR 60,000 BAGS 2-0., 0 C L2 The following information must be completed for then bag that you are bidding: 1. Bag size in gallons: 2. Bag size in inches: 3 by 3. Bag thickness is equal to 13 C) 4. Puncture resistance equal to / b 611 3 5. Bag tear factor equal to 3 SO 6. Transfer draw tear equal to 7. Type of packaging for resale: O - -?-u 8. Delivery time after order is placed: 3-c/ I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Company Name By. Signature Title Telephone BID OPENING: MONDAY, MARCH 24, 1997 Q2 :00 P.M. ' BID PROPOSAL - SUBMITTAL PAGE YARD /LAWN WASTE BAGS FOR THE YARDWASTE SEPARATION PROGRAM BID AMOUNT FOR 20,000 BAGS 9 q, . BID AMOUNT FOR 40,000 BAGS C1 q a tl BID AMOUNT FOR 60,000 BAGS 7 a)-75. 5S The following information must be completed for the bag that you are bidding: 1. Bag size in gallons: -22 2. Bag size in inches: 3 by 3. Bag thickness is equal to 4. Puncture resistance equal to 5. Bag tear factor equal to 0 6. Transfer draw tear equal to SU 7. Type of packaging for resale: PO u c l� 8. Delivery time after order is placed: O V v S I hereby acknowledge that I have read the specifications and that I am legally bound by tthe statements on the Bid Proposal - Submittal Pages. Company Name By: Signature Title Address emu 762 `526,2- Telephone BID OPENING: MONDAY, MARCH 24, 1997 c@2:00 P.M. CONTRACT DOCUMENTS AND BID SPECIFICATIONS lwelil BULK PURCHASE OF LOW DENSITY POLYETHYLENE YARD /LAWN WASTE BAGS MARCH 1997 CITY OF OWASSO, OKLAHOMA CONTRACT DOCUMENTS AND SPECIFICATIONS FOR BULK PURCHASE OF LOW DENSITY POLYETHYLENE YARD /LAWN WASTE BAGS CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY Table of Contents Notice to Bidders Specifications Bid Form Bid Affidavit Notice of Award Contract for Supplies Invoice Affidavit NOTICE TO BIDDERS Sealed Bids will be received by the City of Owasso /Owasso Public Works Authority at the Owasso City Hall, Office of Contract Administrator, 207 South Cedar, PO Box 180, Owasso, Oklahoma 74055 until 2:00 p.m. on the 24th day of March, 1997, and then at said City Hall publicly opened and read aloud. This will be for the furnishing of: Bulk purchase of low density polyethylene yard /lawn waste bags with a 33 gallon minimum size and packaged in quantities of ten (10) for the City of Owasso's yardwaste separation program. Further information and specification packets can be obtained by contacting Marcia Boutwell, Contract Administrator, at Owasso City Hall during regular working hours. Envelopes containing bids must be sealed and marked to identify the item being bid. All bids must be submitted on the bid forms included with the bid documents. The City of Owasso /Owasso Public Works Authority expressly reserves the right to waive any informalities or minor defects or reject all bids. Any bid received after the time and date specified shall not be considered. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (30) calendar days from and after the date herein for the opening of bids. Should there be any reason why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the City and the bidder A�MVarc�iaBou�twell, Contract Administrator March 3, 1997 1 SPECIFICATIONS The following are minimum specifications for bid on the yard /lawn waste bags: 1. The waste bag shall be a clear linear low density polyethylene. 2. The bag shall be a minimum of thirty -three (33) gallons in size and have a minimum configuration of 33" wide by 40" long. 3. The bag shall have a minimum thickness of 1.3 mils. 4. The bag shall have a minimum puncture resistance equal to 1.25 grams Q fifty percent (50 %). 5. The bag tear factor shall be a minimum of 300 grams. 6. The transfer draw tear shall be a minimum of 550 grams. 7. Each bag shall be printed with "CITY OF OWASSO - YARDWASTE ONLY ". The camera -ready artwork will be provided by the City of Owasso. Sample is attached. 8. The bags shall be in a ten (10) count package with wire ties. 9. Delivery time shall be given. 10. The bags shall be bid "FOB".