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HomeMy WebLinkAbout1997.06.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: June 3, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 30, 1997. A h 'A *"A ) Q'I , t Marci Boutwell, Auth ity Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of May 20, 1997 Regular Meeting. Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority June 3, 1997 Page 2 6. Consideration and Appropriate Action Relating to a Request for a Supplemental Appropriation to the OPWA Fund's Refuse Division, Such Request in the Amount of $33,317, and for the Purpose of Funding Unexpected Expenses Related to Growth in the Customer Base and Vehicle Maintenance. Ms Bishop Mr Carr The staff will recommend Trustee action to approve a supplemental appropriation of $33,317 to the OPWA Fund's Refuse Division Budget. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Unfinished Business 10. New Business ' Owasso Public Works Authority June 3, 1997 ' Page 3 ' 11. Adjournment it 1 L�I E OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 20, 1997 The Owasso Public Works Authority met in regular session on Tuesday, May 20, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 16, 1997. ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 7:52 p.m. IITEM 2: FLAG SALUTE c r r ■ The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair Michael Helm, Trustee Denise Bode, Trustee Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MAY 6 1997 REGULAR MEETING. Dr Bode moved, seconded by Mr Wilken, to approve the minutes as submitted, by reference made a part hereto. AYE: Bode, Wilken, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0. IITEM 5: REQUEST APPROVAL OF THE CLAIMS. Mr Wilken moved, seconded by Dr Bode, that the following claims be approved as submitted: (1) OPWA Fund $122,520.56; (2) Payroll $30,253.96. 1 Owasso Public Works Authority May 20, 1997 AYE: Wilken, Bode, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE EXTENSION OF A CONTRACT FOR COMMERCIAL REFUSE SERVICE. Mr Carr said that the Trustees of OPWA approved a contract with Waste Management on April 2, 1996 to provide commercial refuse collection and disposal service for customers with commercial refuse containers. Under the terms of the contract, effective July 1, 1996 through June 30, 1997, it may be extended for a successive one -year term if agreed to by both parties in writing not less than ninety days prior to the expiration of the initial or successive one -year terms. Waste Management initially requested a rate increase, but withdrew that request after conversations with staff. Since there was no rate increase proposed, staff recommended extension of the contract with Waste Management for one year. Dr Bode moved, seconded by Dr Standridge, that the commercial refuse contract with Waste Management be extended for a period of one year under terms of the original contract. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5 -0. ITEM 7: REPORT FROM OPWA MANAGER No report. ' ITEM 8: REPORT FROM OPWA ATTORNEY No report. ' ITEM 9: UNFINISHED BUSINESS ' None. ITEM 10: NEW BUSINESS ' None. I f 0 Owasso Public Works Authority ITEM 11: ADJOURNMENT Dr Standridge moved, seconded by Dr Bode to adjourn. AYE: Standridge, Bode, Helm, Wilken, Barnhouse NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:57 p.m. IMarcia Boutwell, Authority Secretary F I 3 May 20, 1997 Mary Lou Barnhouse, Chairperson WATER ------------------------ - - - - -- 971677 AT &T WIRELESS SERVICES PAGER USE 20.85 972547 WATER PRODUCTS INC REPAIR SUPPLIES 383.17 DEPARTMENT TOTAL =___> 404.02 im WASTEWATER TREATMENT PLANT FM 971677 AT &T WIRELESS SERVICES PAGER USE 13.90 DEPARTMENT TOTAL =___> 13.90 WASTEWATER COLLECTION ------------------------ - - - - -- 7 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 5/30/97 8:52:59 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT --- - - -- --- - - - - -- ----- - - - - -- - - - - -- ------ - - - - -- --- - - -- ------------------------------ 972490 JEFFREY O'NEIL REFUND METER DEPOSIT 50.00 1 972510 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL =___> - - - - - -- -22_99 72.99 OPWA ADMINISTRATION ' ------------------------------ 970130 LIBERTY TULSA REVENUE BONDS 50,931.63 970348 MEMBER SERVICE LIFE MONTHLY FEE 50.00 ' 971677 AT &T WIRELESS SERVICES PAGER USE DEPARTMENT TOTAL =___> -- - - - - -- -6_95 50,988.58 UTILITY BILLING ------------------------------ 970138 CPS BUSINESS, INC. LICENSE FEES 217.00 972314 GARY MOSER METER READER 205.65 972407 TYRONE DINKINS METER READER 265.05 ' 972408 OSCAR MCLAURIN METER READER 541.80 972409 JOHNNY ROGERS METER READER 33.60 972410 BRAD SPARKMAN METER. READER 365.40 972568 TRI COUNTY OFFICE SUPPLY OFFICE SUPPLIES 41.40 DEPARTMENT TOTAL =___> 1,669.90 ■ WATER ------------------------ - - - - -- 971677 AT &T WIRELESS SERVICES PAGER USE 20.85 972547 WATER PRODUCTS INC REPAIR SUPPLIES 383.17 DEPARTMENT TOTAL =___> 404.02 im WASTEWATER TREATMENT PLANT FM 971677 AT &T WIRELESS SERVICES PAGER USE 13.90 DEPARTMENT TOTAL =___> 13.90 WASTEWATER COLLECTION ------------------------ - - - - -- 7 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 5/30/97 8:52:59 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 971677 AT &T WIRELESS SERVICES 971994 MARTEC SYSTEMS 972547 WATER PRODUCTS INC DEPARTMENT TOTAL =___> REFUSE COLLECTIONS ------------------------ - - - - -- 972493 M.E.T. DEPARTMENT TOTAL RECYCLE CENTER ------------------------ - - - - -- PAGER USE LIFT STATION REPAIR REPAIR SUPPLIES POLLUTANT COLLECTION 972486 WASTE MANAGEMENT OF OKLA REFUSE - RECYCLE 972486 WASTE MANAGEMENT OF OKLA REFUSE -GLASS DEPARTMENT TOTAL =___> FUND TOTAL =___> 6.95 2,925.00 155.65 3,067.60 1,447.65 1,447.65 3,591.43 120.00 3,711.43 61,396.07 8 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 5/30/97 8:52:59 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEBT SERVICE ------------------------ - - - - -- 970131 LIBERTY BANK & TRUST OWRB LOAN 970131 LIBERTY BANK & TRUST OWRB LOAN DEPARTMENT TOTAL =___) WWTP IMPROVEMENTS ------------------------ - - - - -- 971608 HUB + GARVER O &M MANUAL 9/3/96 971826 WALTERS MORGAN CONSTRUCTI WWTP IMP 11/5/96 DEPARTMENT TOTAL =___) FUND TOTAL =___) 1 3,350.01 19,863.98 23,213.99 13,622.12 138,657.83 152,279.95 175,493.94 9 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERALFUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA AMOUNT 4,958.33 3,842.50 26, 528.92 35,329.75 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05 \24 \97 APPROVED: 06\03 \97 Chairman Trustee Trustee OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES : i'• i:: :::::::4::i:::1:i:::i:::::::i:: is i:: i:::: i:::..... n ............................ ......:........................ /.. rr .......... ( .. ......... .............:..:.............. .. .. :::•:6:f:'.i•: �•::�3:LY•[1A�Ri� %� : 4•::::::::: n: v:::••. w:: R• jj,77��( ��: 4T. 1• �.••}}: �:: r:::{••.::::::;:: :'. ::::::::::: ? :::::::::::::: {: $:: r:•: '''���:vl:�<t:` ..:.::::: ::•.. :::.vw::; : v ::::::::::::::::::::::::::::::::.. vv 'r..•rii}}:...:.:n..xvxx4:i}}:� {vA.4}i:4 }:• }:• } }:• } }: ^: rv....fvr f. {• } } }:•}i }nw:: .::• rxw::.: v::}: vv: vv.: v:.: vvv.: v.: v.:•:{{.}:{ rh}::•} ::::::......................... utility 0.00 1,472.72 :. .. v:: nii:{ 4}: 4}: 4}: 4: d:•}:?: 4:•:• i:•}: 4}:•}:•}:•}} :{•i:4:4:4: }ii }:• }: ^: { ^:{N.{L:• ' {{: ^: ^: {. }F {• } }:•i } }:4; ^:4:4:4:4:4:•} :4:4:4:•:!• }:4;• }} }:• }ii:4;•• .; . }: •::::::{ �{{ • }'}•. ,y�Q•. }}. i:::i ...i4:i:4:4:• }:4:4:•::4:4:4:4:4:4:4: •i' ������}. :.:' N: L�F •:4:{4:4i:4ii }:C{4 }i }::b::4:•: }:<4 } }i }: {. }:4:4: ^} iii: ............:........................................ .........:.....:.:...:........: ^: ^ } }: ^ }:0:::: s }, �/ «: >.•:{xv:::•r :{:' a ?n +.:::{•i:4G }'x: ?•.::v:v::::: rr/ r.•.......... .•: W: rC•: rt:. ��i}}:{ 4:{•:•: 4: 4: 4: 4: 4: 4: 4:4:• } }::. }%w:::::::::.v::::::: Wastewater 1,340.32 4,416.22 �. �. �.: �. �, �...::::::::::::::::::::::::::::::::::: :::::::: ::::::::..��....'�.>.....,�:::: Refuse 62.78 2,030.48 �'h�,�.,.,:�•�,.....; �1..::: ... ,FAG ..:.:n . . ........... ............ ............................::: \::::}fi: :., . /,/ f,., ?,.l•: }: ?::;:::;:: }:ti;.,:R} ::::.:::: w::::::::::: ::::::::::.................::.: ::.: :.:.v::.v:.::. i,•��y, :i::::r {::iii %' •:: ::::i:: } {� ': }..• '•::::::::: isi ::::::::::::::::::?::::::: ,::::::::::::::,:::::::::::•, }} � ?;::••F�( {::! :. .v •i`'.: �• }•: :i: :J4:• }::��i::A�<Ctivv tit<::::« C::«::•:::{':;:::•:::::::•::::::: isv:•:::.?:: X}::>::::$::T:: :f:i::it:4:Si::•:::4::::::::::: :�• ���•I�� ::::::::::::::: r: r::.v.::::::.•.•::: :::: �:� {: ��.�:::. APPROVED: 06\03 \97 Chairman Trustee Trustee MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: FY96 -97 SUPPLEMENTAL BUDGET - REFUSE COLLECTION IDIVISION IDATE: May 28, 1997 FBACKGROUND: IN The FY96 -97 Public Works Department Refuse Division budget line items for operating supplies (61- 541 - 5220), vehicle maintenance (61- 541 - 5260), commercial refuse (61 -541 -5390) and landfill tipping fees (61- 541 -5391) are projected to exceed funds available for the remainder of the fiscal year. A supplemental budget appropriation will be requested in order to meet the same level of service presently provided in this division. Each of these line items are discussed below: Operating pplies The current operating supplies budget (Line item 61 -541 -5220) for the Public Works Refuse Collection Division is $27,500 for FY96 -97. Included in this line item are supplies needed for new polycarts used in our collection system and replacement/replace materials for repair of older polycarts. Through May 19th, expenditures for these operating supplies has been $27,124.47. By the end of the fiscal year, it is projected that an additional $8,750.00 will be expended for new residential (green) and yardwaste (red) polycarts. The budget was prepared last year anticipating 300 new residential and 100 new yardwaste polycarts would be required in FY96 -97. To date, due to increased residential construction and new home occupancy, orders have been placed for a total of 400 residential and 100 yardwaste polycarts. Vehicle Maintenance The current vehicle maintenance budget (Line item 61 -541 -5260) is $20,000 for FY96 -97. To date, $28,113.42 has been expended. It is projected that a total of approximately $29,000 will be required by the end of the fiscal year. Page 2 Refuse Collection Supplemental Budget Request Increased residential refuse collection due to new home construction has resulted in more use of the collection vehicles than originally anticipated. The division primarily uses 1988 Lodal, 1992 Lodal and 1996 International vehicles. The older vehicles were being used on a daily basis until the new truck was put into operation in late 1996. This continuous use of the 5- and 9 -year old vehicles resulted in increased mechanical repairs over the amount anticipated during the budget preparation. Commercial Refuse In addition, commercial business growth has increased beyond that anticipated during budget preparation. As a result, commercial refuse collection is projected to exceed available budget. The current commercial refuse budget (Line item 61 -541 -5390) is $160,433. The year -to -date actual expenditures are $149,607.97 and are projected to be a total of approximately $175,000 by the end of the fiscal year (an overall increase of $14,567). Similarly, the original budgeted revenues for commercial refuse collection were projected to be $240,000. Year -to -date actual collections are $215,000 and are projected to be a total of $260,000 by the end of the fiscal year. Therefore, the year -end revenue increase of $20,000 will offset additional expenditures. Landfill Tipping Fees Increased collection of residential refuse, due to growth, has resulted in increased disposal costs that were unanticipated in the FY96 -97 budget. The current landfill tipping fees budget (Line item 61 -541 -5391) is $55,000. To date, $54,773.79 has been expended. Projected year -end expenditures are expected to be approximately $60,000. The original budgeted revenues for residential refuse collection were projected to be $335,000. Year -to -date actual collections are $287,000 and are projected to be a total of $360,000 by the end of the fiscal year. Therefore, the year -end revenue increase of $25,000 will offset the increased expenditures. BUDGET SUMMARY: Based on the above, a supplemental appropriation will be requested. A total of $37,317 is requested to meet current service levels. Approximately $4,000 of the existing division budget can be reallocated to cover a part of this expense. The remaining $33,317 is requested to be appropriated. Projected increases in revenue are $45,000. This budget recommendation has been reviewed by Ms Bishop, the City Manager and Public Works Director and all concur. RECOMMENDATION: Staff recommends Trustee approval of a supplemental appropriation to the FY96 -97 OPWA Fund Public Works Department Refuse Division budget in the amount of $33,317 for the purpose of funding unanticipated expenses related to vehicle maintenance and growth in the customer base.