HomeMy WebLinkAbout1997.06.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING: Regular
DATE: June 3, 1997
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, May 30, 1997.
A h 'A *"A ) Q'I , t
Marci Boutwell, Auth ity Secretary
AGENDA
1. Call to Order
2. Flag Salute
3. Roll Call
4. Request Approval of the Minutes of May 20, 1997 Regular Meeting.
Attachment #4
5. Request Approval of Claims
Attachment #5
Owasso Public Works Authority
June 3, 1997
Page 2
6. Consideration and Appropriate Action Relating to a Request for a Supplemental
Appropriation to the OPWA Fund's Refuse Division, Such Request in the Amount of
$33,317, and for the Purpose of Funding Unexpected Expenses Related to Growth in the
Customer Base and Vehicle Maintenance.
Ms Bishop
Mr Carr
The staff will recommend Trustee action to approve a supplemental appropriation of
$33,317 to the OPWA Fund's Refuse Division Budget.
7. Report from OPWA Manager
8. Report from OPWA Attorney
9. Unfinished Business
10. New Business
' Owasso Public Works Authority
June 3, 1997
' Page 3
' 11. Adjournment
it
1
L�I
E
OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, May 20, 1997
The Owasso Public Works Authority met in regular session on Tuesday, May 20, 1997 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 16, 1997.
ITEM 1: CALL TO ORDER
Chairman Barnhouse called the meeting to order at 7:52 p.m.
IITEM 2: FLAG SALUTE
c
r
r
■
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
Mary Lou Barnhouse, Chair
Tracy Standridge, Vice Chair
Michael Helm, Trustee
Denise Bode, Trustee
Mark Wilken, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ABSENT
ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MAY 6 1997 REGULAR
MEETING.
Dr Bode moved, seconded by Mr Wilken, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Bode, Wilken, Helm, Standridge, Barnhouse
NAY: None
Motion carried 5 -0.
IITEM 5: REQUEST APPROVAL OF THE CLAIMS.
Mr Wilken moved, seconded by Dr Bode, that the following claims be approved as submitted:
(1) OPWA Fund $122,520.56; (2) Payroll $30,253.96.
1
Owasso Public Works Authority May 20, 1997
AYE: Wilken, Bode, Helm, Standridge, Barnhouse
NAY: None
Motion carried 5 -0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
EXTENSION OF A CONTRACT FOR COMMERCIAL REFUSE SERVICE.
Mr Carr said that the Trustees of OPWA approved a contract with Waste Management on
April 2, 1996 to provide commercial refuse collection and disposal service for customers with
commercial refuse containers. Under the terms of the contract, effective July 1, 1996 through
June 30, 1997, it may be extended for a successive one -year term if agreed to by both parties
in writing not less than ninety days prior to the expiration of the initial or successive one -year
terms. Waste Management initially requested a rate increase, but withdrew that request after
conversations with staff. Since there was no rate increase proposed, staff recommended
extension of the contract with Waste Management for one year. Dr Bode moved, seconded by
Dr Standridge, that the commercial refuse contract with Waste Management be extended for a
period of one year under terms of the original contract.
AYE: Bode, Standridge, Wilken, Helm, Barnhouse
NAY: None
Motion carried 5 -0.
ITEM 7: REPORT FROM OPWA MANAGER
No report. '
ITEM 8: REPORT FROM OPWA ATTORNEY
No report. '
ITEM 9: UNFINISHED BUSINESS '
None.
ITEM 10: NEW BUSINESS '
None. I
f
0
Owasso Public Works Authority
ITEM 11: ADJOURNMENT
Dr Standridge moved, seconded by Dr Bode to adjourn.
AYE: Standridge, Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 5 -0, and the meeting was adjourned at 7:57 p.m.
IMarcia Boutwell, Authority Secretary
F
I
3
May 20, 1997
Mary Lou Barnhouse, Chairperson
WATER
------------------------ - - - - --
971677 AT &T WIRELESS SERVICES PAGER USE 20.85
972547 WATER PRODUCTS INC REPAIR SUPPLIES 383.17
DEPARTMENT TOTAL =___> 404.02
im WASTEWATER TREATMENT PLANT
FM
971677 AT &T WIRELESS SERVICES PAGER USE 13.90
DEPARTMENT TOTAL =___> 13.90
WASTEWATER COLLECTION
------------------------ - - - - --
7
CITY
OF OWASSO
OWASSO PUBLIC
WORKS AUTHORITY
5/30/97
8:52:59
A/P
CLAIMS REPORT
APAPVR PAGE:
PO #
VENDOR
DESCRIPTION
AMOUNT
--- - - --
--- - - - - -- ----- - - - - --
- - - - -- ------ - -
- - -- --- - - --
------------------------------
972490
JEFFREY O'NEIL
REFUND METER DEPOSIT
50.00
1
972510
TREASURER PETTY CASH
REIMB PETTY CASH
DEPARTMENT TOTAL =___>
- - - - - -- -22_99
72.99
OPWA ADMINISTRATION
'
------------------------------
970130
LIBERTY TULSA
REVENUE BONDS
50,931.63
970348
MEMBER SERVICE LIFE
MONTHLY FEE
50.00
'
971677
AT &T WIRELESS SERVICES
PAGER USE
DEPARTMENT TOTAL =___>
-- - - - - -- -6_95
50,988.58
UTILITY BILLING
------------------------------
970138
CPS BUSINESS, INC.
LICENSE FEES
217.00
972314
GARY MOSER
METER READER
205.65
972407
TYRONE DINKINS
METER READER
265.05
'
972408
OSCAR MCLAURIN
METER READER
541.80
972409
JOHNNY ROGERS
METER READER
33.60
972410
BRAD SPARKMAN
METER. READER
365.40
972568
TRI COUNTY OFFICE SUPPLY
OFFICE SUPPLIES
41.40
DEPARTMENT TOTAL =___>
1,669.90
■
WATER
------------------------ - - - - --
971677 AT &T WIRELESS SERVICES PAGER USE 20.85
972547 WATER PRODUCTS INC REPAIR SUPPLIES 383.17
DEPARTMENT TOTAL =___> 404.02
im WASTEWATER TREATMENT PLANT
FM
971677 AT &T WIRELESS SERVICES PAGER USE 13.90
DEPARTMENT TOTAL =___> 13.90
WASTEWATER COLLECTION
------------------------ - - - - --
7
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY
5/30/97 8:52:59 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
971677 AT &T WIRELESS SERVICES
971994 MARTEC SYSTEMS
972547 WATER PRODUCTS INC
DEPARTMENT TOTAL =___>
REFUSE COLLECTIONS
------------------------ - - - - --
972493 M.E.T.
DEPARTMENT TOTAL
RECYCLE CENTER
------------------------ - - - - --
PAGER USE
LIFT STATION REPAIR
REPAIR SUPPLIES
POLLUTANT COLLECTION
972486 WASTE MANAGEMENT OF OKLA REFUSE - RECYCLE
972486 WASTE MANAGEMENT OF OKLA REFUSE -GLASS
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
6.95
2,925.00
155.65
3,067.60
1,447.65
1,447.65
3,591.43
120.00
3,711.43
61,396.07
8
CITY OF OWASSO
OPWA CAPITAL IMPROVEMENT FUND
5/30/97 8:52:59 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
DEBT SERVICE
------------------------ - - - - --
970131 LIBERTY BANK & TRUST OWRB LOAN
970131 LIBERTY BANK & TRUST OWRB LOAN
DEPARTMENT TOTAL =___)
WWTP IMPROVEMENTS
------------------------ - - - - --
971608 HUB + GARVER O &M MANUAL 9/3/96
971826 WALTERS MORGAN CONSTRUCTI WWTP IMP 11/5/96
DEPARTMENT TOTAL =___)
FUND TOTAL =___)
1
3,350.01
19,863.98
23,213.99
13,622.12
138,657.83
152,279.95
175,493.94
9
VENDOR
TRANSFERS
CITY GARAGE
WORKERS' COMP SELF -INS
GENERALFUND
TRANSFERS TOTAL
CITY OF OWASSO
OPWA
A/P TRANSFER REPORT
DESCRIPTION
TRANSFER FROM OPWA
TRANSFER FROM OPWA
TRANSFER FROM OPWA
AMOUNT
4,958.33
3,842.50
26, 528.92
35,329.75
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 05 \24 \97
APPROVED: 06\03 \97
Chairman
Trustee
Trustee
OVERTIME TOTAL
DEPARTMENT
EXPENSES EXPENSES
: i'• i:: :::::::4::i:::1:i:::i:::::::i:: is i:: i:::: i:::..... n ............................ ......:........................ /.. rr .......... ( .. ......... .............:..:.............. .. ..
:::•:6:f:'.i•: �•::�3:LY•[1A�Ri� %� : 4•::::::::: n: v:::••. w:: R• jj,77��( ��: 4T. 1• �.••}}: �:: r:::{••.::::::;:: :'. ::::::::::: ? :::::::::::::: {: $:: r:•: '''���:vl:�<t:`
..:.::::: ::•.. :::.vw::; : v ::::::::::::::::::::::::::::::::.. vv 'r..•rii}}:...:.:n..xvxx4:i}}:�
{vA.4}i:4 }:• }:• } }:• } }: ^: rv....fvr f. {• } } }:•}i }nw:: .::• rxw::.: v::}: vv: vv.: v:.: vvv.: v.: v.:•:{{.}:{ rh}::•} ::::::.........................
utility
0.00 1,472.72
:. .. v:: nii:{ 4}: 4}: 4}: 4: d:•}:?: 4:•:• i:•}: 4}:•}:•}:•}} :{•i:4:4:4: }ii }:• }: ^: { ^:{N.{L:• '
{{: ^: ^: {. }F {• } }:•i } }:4; ^:4:4:4:4:4:•} :4:4:4:•:!• }:4;• }} }:• }ii:4;•• .; . }: •::::::{
�{{ • }'}•. ,y�Q•. }}. i:::i ...i4:i:4:4:• }:4:4:•::4:4:4:4:4:4:4: •i'
������}.
:.:' N: L�F •:4:{4:4i:4ii }:C{4 }i }::b::4:•: }:<4 } }i }: {. }:4:4: ^} iii:
............:........................................ .........:.....:.:...:........:
^: ^ } }: ^ }:0:::: s }, �/ «: >.•:{xv:::•r
:{:' a ?n +.:::{•i:4G }'x: ?•.::v:v::::: rr/ r.•.......... .•: W: rC•: rt:. ��i}}:{ 4:{•:•: 4: 4: 4: 4: 4: 4: 4:4:• } }::. }%w:::::::::.v:::::::
Wastewater
1,340.32 4,416.22
�. �. �.: �. �, �...:::::::::::::::::::::::::::::::::::
:::::::: ::::::::..��....'�.>.....,�::::
Refuse
62.78 2,030.48
�'h�,�.,.,:�•�,.....; �1..:::
... ,FAG ..:.:n . . ...........
............ ............................::: \::::}fi: :., . /,/ f,., ?,.l•: }: ?::;:::;:: }:ti;.,:R} ::::.:::: w::::::::::: ::::::::::.................::.: ::.: :.:.v::.v:.::.
i,•��y, :i::::r {::iii %' •:: ::::i:: } {� ': }..• '•::::::::: isi ::::::::::::::::::?::::::: ,::::::::::::::,:::::::::::•, }} � ?;::••F�( {::! :. .v •i`'.: �• }•: :i:
:J4:• }::��i::A�<Ctivv tit<::::« C::«::•:::{':;:::•:::::::•::::::: isv:•:::.?:: X}::>::::$::T:: :f:i::it:4:Si::•:::4::::::::::: :�• ���•I�� ::::::::::::::: r: r::.v.::::::.•.•::: :::: �:� {: ��.�:::.
APPROVED: 06\03 \97
Chairman
Trustee
Trustee
MEMORANDUM
TO: HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: F. ROBERT CARR, JR., P.E.
PUBLIC WORKS DIRECTOR
SUBJECT: FY96 -97 SUPPLEMENTAL BUDGET - REFUSE COLLECTION
IDIVISION
IDATE: May 28, 1997
FBACKGROUND:
IN
The FY96 -97 Public Works Department Refuse Division budget line items for operating supplies
(61- 541 - 5220), vehicle maintenance (61- 541 - 5260), commercial refuse (61 -541 -5390) and landfill
tipping fees (61- 541 -5391) are projected to exceed funds available for the remainder of the fiscal
year. A supplemental budget appropriation will be requested in order to meet the same level
of service presently provided in this division. Each of these line items are discussed below:
Operating pplies
The current operating supplies budget (Line item 61 -541 -5220) for the Public Works Refuse
Collection Division is $27,500 for FY96 -97. Included in this line item are supplies needed for
new polycarts used in our collection system and replacement/replace materials for repair of older
polycarts. Through May 19th, expenditures for these operating supplies has been $27,124.47.
By the end of the fiscal year, it is projected that an additional $8,750.00 will be expended for
new residential (green) and yardwaste (red) polycarts.
The budget was prepared last year anticipating 300 new residential and 100 new yardwaste
polycarts would be required in FY96 -97. To date, due to increased residential construction and
new home occupancy, orders have been placed for a total of 400 residential and 100 yardwaste
polycarts.
Vehicle Maintenance
The current vehicle maintenance budget (Line item 61 -541 -5260) is $20,000 for FY96 -97. To
date, $28,113.42 has been expended. It is projected that a total of approximately $29,000 will
be required by the end of the fiscal year.
Page 2
Refuse Collection Supplemental Budget Request
Increased residential refuse collection due to new home construction has resulted in more use
of the collection vehicles than originally anticipated. The division primarily uses 1988 Lodal,
1992 Lodal and 1996 International vehicles. The older vehicles were being used on a daily basis
until the new truck was put into operation in late 1996. This continuous use of the 5- and 9 -year
old vehicles resulted in increased mechanical repairs over the amount anticipated during the
budget preparation.
Commercial Refuse
In addition, commercial business growth has increased beyond that anticipated during budget
preparation. As a result, commercial refuse collection is projected to exceed available budget.
The current commercial refuse budget (Line item 61 -541 -5390) is $160,433. The year -to -date
actual expenditures are $149,607.97 and are projected to be a total of approximately $175,000
by the end of the fiscal year (an overall increase of $14,567). Similarly, the original budgeted
revenues for commercial refuse collection were projected to be $240,000. Year -to -date actual
collections are $215,000 and are projected to be a total of $260,000 by the end of the fiscal
year. Therefore, the year -end revenue increase of $20,000 will offset additional expenditures.
Landfill Tipping Fees
Increased collection of residential refuse, due to growth, has resulted in increased disposal costs
that were unanticipated in the FY96 -97 budget. The current landfill tipping fees budget (Line
item 61 -541 -5391) is $55,000. To date, $54,773.79 has been expended. Projected year -end
expenditures are expected to be approximately $60,000. The original budgeted revenues for
residential refuse collection were projected to be $335,000. Year -to -date actual collections are
$287,000 and are projected to be a total of $360,000 by the end of the fiscal year. Therefore,
the year -end revenue increase of $25,000 will offset the increased expenditures.
BUDGET SUMMARY:
Based on the above, a supplemental appropriation will be requested. A total of $37,317 is
requested to meet current service levels. Approximately $4,000 of the existing division budget
can be reallocated to cover a part of this expense. The remaining $33,317 is requested to be
appropriated. Projected increases in revenue are $45,000. This budget recommendation has
been reviewed by Ms Bishop, the City Manager and Public Works Director and all concur.
RECOMMENDATION:
Staff recommends Trustee approval of a supplemental appropriation to the FY96 -97 OPWA Fund
Public Works Department Refuse Division budget in the amount of $33,317 for the purpose of
funding unanticipated expenses related to vehicle maintenance and growth in the customer base.