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Home My WebLink About1997.06.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: June 17, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 13, 1997. Marcia outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of June 3, 1997 Regular Meeting and the June 10, 1997 Special Meeting. Attachment #4 5. Request Approval of Claims Attachment #5 W Owasso Public Works Authority June 17, 1997 Page 2 6. Consideration and Appropriate Action Relating to OPWA Resolution #97 -01, a " Resolution Relating to Change Directives and Change Orders to a Contract Between the Owasso Public Works Authority and Walters -Morgan Construction Company in the Amount of $1,923,900 for the Purpose of Constructing Improvements to the Authority's Wastewater Treatment Plan. Mr Carr Attachment #6 The staff will recommend Trustee approval of OPWA Resolution #97 -01, authorizing the implementation of procedures that allow the Public Works Director to approve individual "change directives" to the contract, provided such directives do not exceed $5000 per directive, and prohibiting the total of such directives to exceed an aggregate amount of $20,000 without approval of a "change order" by the Trustees of the Owasso Public Works Authority. 7. Consideration and Appropriate Action Relating to a Request by Charles Burris for Extension of Water and Wastewater Service to an Area Outside the City's Corporate Boundaries, Such Extension for the Purpose of Serving a Subdivision of Tulsa County. Mr Lutz Attachment #7 The staff has reviewed the request for service and will present its finding to the Trustees and recommend Trustee approval of the request for water service and wastewater service to the subdivision. F� 1 1 Owasso Public Works Authority June 17, 1997 Page 3 8. Consideration and Appropriate Action Relating to a Request for Trustee Adoption of OPWA Resolution #97 -02, a Resolution Adopting an FY 1997 -98 OPWA Budget for all r, Funds Administered by the Owasso Public Works Authority. Mr Ray ' Ms Bishop Attachment #8 1 The staff will recommend Trustee adoption of OPWA Resolution #97 -02 and that the staff be directed to make the appropriate filings of such resolution and budget documents. 1 1 Report from OPWA Manager Report from OPWA Attorney ' CIA Unfinished Business 1�1A' New Business 1 1 Owasso Public Works Authority June 17, 1997 Page 4 is Adjournment 1 f 1 1 OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 3, 1997 The Owasso Public Works Authority met in regular session on Tuesday, June 3, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and �. Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 30, 1997. ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 8:20 p.m. ' ITEM 2: FLAG SALUTE ' The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair ' Michael Helm, Trustee Denise Bode, Trustee Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ' ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MAY 20 1997 REGULAR MEETING. Mr Wilken moved, seconded by Dr Bode, to approve the minutes as submitted, by reference made a part hereto. ' AYE: Wilken, Bode, Helm, Barnhouse NAY: None 1 Motion carried 4 -0. ' ITEM 5: REQUEST APPROVAL OF THE CLAIMS. Dr Bode moved, seconded by Mr Helm, that the following claims be approved as submitted: ' (1) OPWA Fund $61,396.07; (2) OPWA Capital Improvement Fund $175,493.94; (3) Interfund Transfers $35,329.75; (4) Payroll $24,093.56. I Owasso Public Works Authority June 3, 1997 AYE: Bode, Helm, Wilken, Barnhouse NAY: None Motion carried 4 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE OPWA FUND'S REFUSE DIVISION SUCH REQUEST IN THE AMOUNT OF 33,317, AND FOR THE PURPOSE OF FUNDING UNEXPECTED EXPENSES RELATED TO GROWTH IN THE CUSTOMER BASE AND VEHICLE MAINTENANCE A growth rate greater than what was projected has caused a greater demand for materials to repair and replace polycarts than was anticipated. It has also resulted in more use of the collection vehicles, requiring more mechanical repairs on the older vehicles. Increased collection of residential refuse due to growth, has resulted in increased disposal costs that were unanticipated in the current budget. A supplemental appropriation to the FY96 -97 OPWA Fund Refuse Division was requested in the amount of $33,317 for the purpose of funding unanticipated expenses related to vehicle maintenance and growth in the customer base. Mr Wilken moved, seconded by Dr Bode, to approve a supplemental appropriation in the amount of $33,317 to the OPWA Fund's Refuse Division. AYE: Wilken, Bode, Helm, Barnhouse NAY: None Motion carried 4 -0. ITEM 7: REPORT FROM OPWA MANAGER No report. ITEM 8: REPORT FROM OPWA ATTORNEY No report. ITEM 9: UNFINISHED BUSINESS None. ITEM 10: NEW BUSINESS None. 2 Owasso Public Works Authority ITEM It ADJOURNMENT Chairman Barnhouse moved, seconded by Mr Helm to adjourn. AYE: Barnhouse, Helm, Bode, Wilken NAY: None Motion carried 4 -0, and the meeting was adjourned at 8:36 p.m. Marcia Boutwell, Authority Secretary 3 June 3, 1997 Mary Lou Barnhouse, Chairperson OWASSO PUBLIC WORKS AUTHORITY MINUTES OF SPECIAL MEETING Tuesday, June 10, 1997 The Owasso Public Works Authority met in a joint special session with the Owasso City Council and the Owasso Public Golf Authority, on Tuesday, June 10, 1997 in the Activities Room at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 6, 1997. The purpose of the meeting was to conduct a Public Hearing to present the proposed 1997 -1998 budget for the City and Trust Authorities and other Funds of the City, and to gather citizen input regarding the proposed budget. ITEM l: CALL TO ORDER Mayor Barnhouse called the meeting to order at 7:07 p.m., and opened the Public Hearing. Mr Ray and Finance Director Sherry Bishop made a presentation of the proposed 1997 -98 budget for the City and Trust Authorities and other Funds of the City. Questions and comments were received from those present, and discussed. When no other comments or questions were forthcoming, Mayor Barnhouse declared the Public Hearing closed. 1 PRESENT ABSENT ' Mary Lou Barnhouse, Mayor /Chair Tracy Standridge, Vice Mayor /Vice Chair Denise Bode, Councilor /Trustee Michael Helm, Councilor /Trustee ' Mark Wilken, Councilor /Trustee STAFF ' Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. PUBLIC HEARING ITEM 2: PRESENTATION AND OPEN DISCUSSION INCLUDING PUBLIC COMMENT OF THE FISCAL 1997 -98 BUDGET. Mr Ray and Finance Director Sherry Bishop made a presentation of the proposed 1997 -98 budget for the City and Trust Authorities and other Funds of the City. Questions and comments were received from those present, and discussed. When no other comments or questions were forthcoming, Mayor Barnhouse declared the Public Hearing closed. 1 Owasso Public Works Authority ITEM 3: ADJOURNMENT Dr Bode moved, seconded by Mr Wilken, to adjourn. AYE: Bode, Wilken, Barnhouse NAY: None Motion carried 3 -0, and the meeting was adjourned at 8:00 p.m. Marcia Boutwell, Authority Secretary 2 Mary Lou Barnhouse; Chair June 10, 1997 1 op L CITY OF OWASSO OWAS'30 PUBLIC WORKS AUTHORITY 6.13/97 8'52'37 A/P CLAIMS REPORT APAPVR PAGE: t'O # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- - - - -- OPWA ADMINISTRATION ------------------------ - - - - -- 970001 RONALD D CATES RETAINER 970070 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE 9%0071 A'i' &T WIRELESS SERVICES PHONE USE —CARR 970071 AT &T WIRELESS SERVICES PHONE USE— ROBERTS 970347 ST FRANCIS HOSPITAL —ZAP FEES 971959 KIMBALL ACE HARDWARE MAIKT /REPAIR SUPPLIES 972476 GO SYSTEMS FUEL 51197 9721477 CITY GARAGE VEHICLE REPAIRS 5/97 972525 ALL COPY SUPPLIES PRINTER TONER 972676 TREASURER. PETTY CASH REIMB PETTY CASH 972616 TREASURER PETTY CASH OFFICE SUPPLIES 972688 MCI TELECOMMUNICATIONS 5/97 USE 972690 PSO 4/97 USE 972692 SOUTHWESTEIN BELL TE,LE 5/97 PLEXAR DEPARTMENT TOTAL = = = =r UTILITY BILLING 700.00 125.91 19.90 18.35 ''8.12 20.74 11.50 19.61 90.00 15.09 26.96 16.62 68.35 98.64 1,349.79 970004 US POSTMASTER UTILITY BILL POSTAGE 1,000.00 92406 MARK METER METER READER 171.90 972476 GO SYSTEMS FUEL 5/97 55.27 972587 BRAD SPARKMAN METER READER 153.90 9 "'2588 JOHNNY ROGERS METER READER 178.05 972589 OSCAR MCLAURIN METER READER 235.05 972590 TYRONE DINKINS METER READER 344.70 79,662.30 DEPARTMENT TOTAL WATER PRODUCTS INC WATER 979-312 WATER PRODUCTS INC METER TAP —MINGO MFG 90.35 972396 WATER PRODUCTS INC WATER METERS 3/18/97 1,586.60 972472 KIMBALL ACE HARDWARE MAIKT /REPAIR SUPPLIES 66.78 2 9'i�47� S GO SYSTEMS FUEL 5/97 142.10 972477 CITY GARAGE VEHICLE REPAIRS 5/97 259.62 972478 CITY OF 'TULSA 4/97 WATER PURCHASE 79,662.30 9%2528 WATER PRODUCTS INC METER SET MATERIALS 963.79 WATER PRODUCTS INC WATER METERS 3/18/97 1,586.60 2,5331 972540 WATER: PRODUCTS INC METER SET MATERIALS 885.37 9.72546 K CONSTRUCTION INC ROAD BORES 672.00 9;2555 YALE UNIFORM RENTAL UNIFORM CLEAN /RENT 115 .30 9 CITY CiF OWASSO OWAS'SO PUBLIC WORKS AUTHORITY 9736.6 TREASURER PETTY CASH A/P CLAIMS REPORT APAPVR PA( =E : 10 PO # VENDOR ------------ DESCRIPTION - - - - -- ------------------- - AMOUNT - - - -- ------- - - - - -- 9736.6 TREASURER PETTY CASH RE;IMB PETTY CASH 972658 MCI TELECOMMUNICATIONS 5; 97 USE 972'689 SOUTHWESTERN BELL TELE 5/97 NON - PLEXAR 97690 PSO 41'97 USE 9:'3692 SOUTHWESTERN BELL TELE 5/97 PLEXAR DEPARTMENT TOTAL = = == WASTEWATER TREATMENT PLANT ------------------------ - - - - -- 971863 HACH CHEMICAL 972358 SHERRY LABORATORIES INC 972390 SHERRY LABORATORIES INC 972473 KIMBALL ACE HARDWARE 97476 GO SYSTEMS 912477 CITY GARAGE 972530 LABCONCO CORP. 9721553 WASTE MANAGEMENT OF OKLA 972554 ADVANCED CHEMICAL 972554 ADVANCED CHEMICAL 972555 YALE UNIFORM RENTAL 972629 WAL -MART 9;2676 TREASURER PETTY CASH 97` 590 P S30 97'2692' SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = =) WASTEWATER COLLECTION LAB SUPPLIES SLUDGE ANALYSIS ANNUAL SLUDGE ANALYSIS MAINT /REPAIR. SUPPLIES FUEL 5/97 VEHICLE REPAIRS 5/97 REPAIR PARTS TIPPING FEES 5/97 CHLORINE 5/16 CHLORINE 5,'23 UNIFORM CLEAN /RENT MAINTENANCE SUPPLIES REIMB PETTY CASH 4/97 USE 5/97 PLEXAR 97239-6 WATER PRODUCTS INC LIFT -STATION PARTS 97403 PAINT MAS'PER PAINT,REPAIR TRUCK 9'/2473 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 972476 GO SYSTEMS FUEL 5/97 972477 CITY GARAGE VEHICLE REPAIRS 5"/97 9725J12 WAYEST SAFETY, INC. OXYGEN SENSOR 972552 W W GRAINGER INC LIFT STATION PARTS 97555 YALE UNIFORM RENTAL UNIFORM CLEAN' /RENT 972557 MULTIPLIER CORP HANDPAK BATTERIES 972580 W W GRAINGER INC REPAIR PARTS 9%3583 MILL CREEK LUMBER & SUPPL MAINT /REPAIR SUPPLIES 972584 VERDIGRIS VALLEY SOD FARM SOD - REPAIRS ?'/2662 EQUIPMENT OHL RENTAL & SA RENT CHIPPING HAMMER, 9726;'6 TREASURER PETTY CASH REIMS PETTY CASH 972676 TREASURER PETTY CASH RIIML PETTY CASH 10.54 12.; 63.00 0"63. 57 27.61 27,237.16 139.40 160.00 950.00 55.94 15' .50 50.95 51.14 04.67 34.00 342.00 116.6 J7.�1 10.40 4,053.22 50.021 c7 6, 578. 7 11 60.00 3,195.c�1 9.14 346.24 69.40 140.00 39.23 60.00 671.56 51.08 105.00 130.00 36.44 10.07 14.7; CITY OF OWASSO OWA'SSO PUBLIC WORKS AUTHORITY 6i 13/.'7 8:`53:7 A/P CLAIMS REPORT APAPVR PAGE: 11 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- - - - - - -- 973689 SOUTHWESTERN BELL TELL 5/97 HUN- PLEXAR 972690 PSO 4/97 USE 9,12691 OKLAHOMA NATURAL GAS 41197 USE 972692 SOUTHWESTERN BELL TELE 5/97 PLEXAR DEPARTMENT TOTAL REFUSE COLLECTIONS ------------------------- - - - - -- 973470 EQUIPMENT ONE RENTAL & SA SAFETY BOOTS -SMITH 972,472 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 973476 GO SYSTEMS FUEL 5/97 972477 CITY GARAGE VEHICLE REPAIRS 5,97 9 2477 CITY GARAGE VEHICLE REPAIRS 5/97 972492 WASTE MANAGEMENT OF OKLA 5/97 COMML REFUSE 972553 WASTE MANAGEMENT OF OKLA TIPPING FEES 5/97 972555 YALE UNIFORM RENTAL UNIFORM CLEAN./RENT 972556 DOES PRINT SHOP POLY CART TAGS 972558 PETOSKEY PLASTICS YARDWASTE BAGS 41111/97 DEPARTMENT TOTAL ====IN RECYCLE' CENTER 972,160 WORLEYS GREENHOUSE 972472' KIMBALL ACE HARDWARE 9'12476 GO SYSTEMS 972553 WASTE MANAGEMENT OF OKLA 972555 YALE UNIFORM RENTAL 972627 WASTE MANAGEMENT OF OKLA 972678 W W GRAINGER INC 97 690 PSO 973692" SOUTHWESTERN BELL TELL DEPARTMENT TOTAL ===="' FUND TOTAL =___> LANDSCAPING SUPPLIES MAINT /REPAIR SUPPLIES FUEL 5/97 TIPPING FEES 5/97 UNIFORM CLEAN /RENT RECYCLE-REFUSE REPAIR SUPPLIES 4/97 USE 5/97 PLEXAR 318.3 526.49 92.36 33.61 4,499.61 101.05 8.97 640.58 955.56 120.17 14,369.49 5,768.51 31.30 x.00 3,497.00 34,417.53 1,980.20 14.43 74.35 300.06 18.40 3,915.53 39.80 137.93 25.01 5,485.71 131,687.38 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/07/97 APPROVED: 06/17/97 Chairman Trustee Trustee OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES }: •iii : .i :. �':i`.: { .:.:..:. �!�t"...((.... � 'f.� W ) ...... 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APPROVED: 06/17/97 Chairman Trustee Trustee MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR I SUBJECT: WORK DIRECTIVE CHANGE - IWASTEWATER TREATMENT PLANT CONSTRUCTION DATE: June 9, 1997 IBACKGROUND: A construction contract with Walters -Morgan Construction Company for the Wastewater ' Treatment Plant Phase I Improvements in the amount of $1,923,900.00 was approved by the Trustees at the November 5, 1996 meeting. Work to be performed in this phase of construction consists of removal of the interchannel boat clarifier from the oxidation ditch, accompanied by the construction of two new external clarifiers. Modifications to the existing pumping station and ultraviolet disinfection system to accommodate the increased hydraulic capacity are included. ' Additional sludge drying beds, necessitated by increased sludge production, also are required. Included in the contract price is $50,000 for a "Project Allowance." The initial intent of this ' item was to be used as conditions are evaluated of the interior and exterior of the existing pumping station. In addition, the item can be used as contingency for unforeseen construction conditions. ' WORK CHANGES ENCOUNTERED: ' Work in this contract includes construction around and to existing structures and equipment. As a result, it is anticipated that some unforeseen circumstances will occur that will require modification to the engineering design drawings and changes in the work to be performed. These changes may result in additional or deductive costs on the project. The General conditions to the contract state such changes require an official Change Order process. A Change Order is defined as: A written order to the Contractor authorizing an addition, deletion or revision in the Work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. L� Page 2 Work Directive Change Change Orders are to be processed through the Contractor, Resident Engineer, and the Owner for authorization. For this project, the Owner is the City Council acting as the Owasso Public Works Authority; therefore, all Change Orders are to be approved by the Authority. EXPEDITING FIELD CHANGES: Typically, due to the nature of this work, it is necessary to make changes as construction ` proceeds or with little lead time due to the schedule of construction. Therefore, the Contract allows for Field Orders to be executed which are defined as: ' A written order effecting a change in the Work not involving an adjustment in the contract price or an extension of the Contract time issued by the Engineer (Resident) to the Contractor during construction. ' The Contract further states: The Engineer, also, may at any time, by issuing a Field Order, make changes in ' the details of the Work. The Contractor shall proceed with the performance of any changes in the Work so ordered by the Engineer unless the Contractor believes that such Field Order entitles him to a change in the contract price or ' time, or both, in which event he shall give the engineer written notice thereof within seven (7) days after the receipt of the ordered change. Thereafter the Contractor shall document the basis for the change in contract price or time within thirty (30) days. The Contractor shall not execute such changes pending the receipt of an executed Change Order or further instruction from the Owner. (General Conditions, Paragraph 13.2) Based on the above provisions, the time required to receive, review and process a Change Order for approval could take as long as 30 -45 days, depending on occurrence of an OPWA meeting. In some cases, conditions such as timing constraints, construction sequencing and availability of manpower may make it difficult to delay work. It would be beneficial to the city to proceed with construction, rather than delay and potentially be faced with higher incremental costs. In addition, costs of making some of the changes can be expected to be relatively small in relation to the total project cost. Good business practice is to find means to expedite authorization for these types of changes. Under these conditions, provision has been allowed in the Contract documents for use of a form entitled "Work Directive Change." Directions for use of the form have not been included in the documents, however. Therefore, procedures and policies enabling the use of the form are discussed below. ' WORK CHANGE DIRECTIVE INSTRUCTIONS FOR USE The Work Change Directive was developed or use in situations involving volvmg changes in the Work which, if not processed expeditiously, might delay the Project. These changes are often initiated Page 3 Work Directive Change in the field and may affect the contract price or the contract time. This form is not a Change Order, but only a directive to proceed with Work that may be included in a subsequent Change Order. The Resident Engineer initiates the form, including a description of the items involved and attachments. Based on information transferred between the Engineer and Contractor, the Engineer will complete and sign the form and all copies are to be sent to the Owner for authorization. The Engineer alone does not have authority to authorize changes in price or time. DELEGATED AUTHORIZATION TO PUBLIC WORKS DIRECTOR: In order to keep from potential delay in the project and associated cost increases, good business practice is to find means to expedite authorization for changes that do not involve significant costs (i.e., Work Change Directives). To expedite processing of the Work Change Directive, staff is requesting Trustee authorization for the Public Works Director to act as a representative of the Authority. The Public Works Director is requested to be delegated authorization for Work Change Directives for amounts not to exceed $5,000. In addition, a maximum cumulative total of $20,000 is requested prior to submittal of a Change Order for the previously authorized Directives. (The $5,000 limitation for the Work Directive Change is consistent with the established administrative spending limit policy authorized the City Manager.) In accordance with Oklahoma Statutes, contract changes are subject to compliance with provisions of the Oklahoma Public Competitive Bidding Act of 1974. Chapter 61, paragraph 121 entitled "Change orders or addendums" indicates the following: Change orders or addendums to public construction contracts of over One Million Dollars ($1,000,000.00) shall not exceed the greater of One Hundred Fifty Thousand Dollars ($150,000.00) or a ten percent (10 %) cumulative increase in the original contract amount. Any change orders or cumulative change orders which exceed these limits shall require readvertising for bids on that part of the contract. Change orders in any amount shall be formally approved by the governing body of the public agency involved and the reasons therefor recorded in the permanent records. Once the work covered by the directive is completed or a final cost and time determined, the ' Contractor will submit documentation for inclusion in a Change Order. The Change Order will be submitted to the Trustees for final review and consideration. In order to enable review and tracking of the cumulative directives prior to processing a Change Order the monthly Project Status Report will include a summary of costs (see attached example) and a copy of each Work Directive Change will be provided to each Trustee as they are issued. Page 4 Work Directive Change RESOLUTION: A Resolution of the Trustees delegating authority to the Public Works Director is required to implement the above process. OPWA Resolution 97 -01 is attached providing this authority. The Resolution has been reviewed by the City Attorney. RECOMMENDATIONS: Staff recommends the Trustees approval of OPWA Resolution 97 -01 delegating to the Public Works Director of the City of Owasso, Oklahoma authority to make change directives in an amount not to exceed $5,000 per occurrence or $20,000 cumulative total, subject to the limitations of the Public Competitive Bidding Act of 1974. ATTACHMENTS: 1. Work Directive Change form 2. Oklahoma Statutes Chapter 61, paragraph 121 2. Amended Project Status Report 3. OPWA Resolution 97 -01 WORK DIRECTIVE CHANGE )ATE: OROJECT: DWNER: ENGINEER: :ONTRACTOR: WOC No. The following work or other items are requested for acceleration in accordance with Change Order =NO. f Justification or Goal: Date to begin work: REQUESTED BY: COST ESTIMATED I ACTUAL CONTRACTOR RECOMMENDED BY: ENGINEER AUTHORIZED BY: OWNER Note: Attach additional backup sheets as required F{* F ^USERSWNG1123\W0C woc 1 TOTAL TO DATE Previous WDC Total with this request (Est.) Total (Actual) DATE DATE DATE Materials Labor Other PT &1 (37.71 °,6) Job G &A (5.17 %) Profit (15 %) TOTAL REQUESTED BY: COST ESTIMATED I ACTUAL CONTRACTOR RECOMMENDED BY: ENGINEER AUTHORIZED BY: OWNER Note: Attach additional backup sheets as required F{* F ^USERSWNG1123\W0C woc 1 TOTAL TO DATE Previous WDC Total with this request (Est.) Total (Actual) DATE DATE DATE w 61 § 121 PUBLIC BUILDINGS AND PUBLIC WORKS W § 121. Change orders or addendurns Change orders or addendums to public construction contracts of One .Million Dollars ($ 1,000,000.00) or less shall not exceed a fifteen percent (15 %) cumulative increase in the original contract amount. Change orders or addendums to public construction contracts of over One Million Dollars ($1,000,000.00) shall not exceed the greater of One Hundred Fifty Thousand Dollars ($150,000.00) or a ten, percent (10%) cumulative increase in the original contract amount. Any change orders or cumulative change orders which exceed these limits shall require a readvertising for bids on that part of the contract. Change orders in any amount shall be formally approved by the governing body of the public agency involved and the reasons there- for recorded in the permanent records. The Transportation Commis- sion may, by rule, authorize the Director of the Department of Transportation to approve change orders in an amount of not to exceed One Hundred .Fifty Thousand Dollars ($150,000.00). Change orders approved by the Director shall be presented to the Transporta- tion Commission during the next regular meeting and the reasons therefor recorded in the permanent records. All change orders shall contain a unit price and total for each of the following items: 1. All materials with cost per item; and 2. Itemization of all labor, with number of hours per operation and cost per hour; and 3. Itemization of all equipment with the type of equipment, num- ber of each type, cost per hour for each type, and number of hours of r actual operation for each type: and 4. Itemization of insurance cost, bond cost, social security, taxes;, workers' compensation, employee fringe benefits and overhead cost; and 5. Profit for the contractor. If the construction contract was bid on a unit basis, and the change order is based exactly on the unit price or basis, such a change order will not be subject to this section. When the individual change orders are less than Ten Thousand Dollars ($ 10,000.00), the change order may be based on an acceptable unit price(s) basis in lieu of cost itemization as required in paragraphs 1, 2, 3, 4 and 5 of this section. Alternates or add items bid with the original bid and contained in the awarded contract as options of the awarding public agency shall not be construed as change orders under the ,provisions of the Public Competitive Bidding Act of 1974, Section 101 et seq. of this title. ,. Laws 1974, c. 298, § 21, operative Aug. 1, 1974: Laws 1975, c. 266, § 9, emerg. eff. June 5, 1975; Laws 1989, c. 164, § 1, emerg. elf. May S. 1989; Laws 1993, c. 293, § 2, emerg. eff. June 3, 1993: Laws 1995, c. 200, § 3, emerg. eff. Nlay 19, 1995. Project Status Report Owasso Wastewater Treatment Plant Improvements Report Period: April 16, 1997 through May 16, 1997 Contractor: Walters- Morgan Construction, Inc. Manhattan, Kansas Contract Amount: $1,923,900.00 Resident Engineer: HUB +Garver Tulsa, Oklahoma Contract amount: $215,100.00 Progress for the Period: • Completed excavation at the clarifiers and pipe trenches. • Began placing slabs for clarifiers. 90 percent complete. • Worked on wall forms for clarifiers. • Removed asphalt pavement for new drying bed sites. • Prepared new bed sites. O • Started work on sludge pumping station. • Final clarifier influent lines and sludge lines placed under each r ' Schedule Update: Schedule update provided by the contractor indicates situation represents a gain of three work days sin simultaneously on clarifiers and the sludge pu g progress. Required shop drawing submittals ' a not anticipate this situation will cause an diti Pay Requests: \ Walters- Morgan Construction Pay Request No. 3 - Total Amou a to (i ing re Balance finis — % of Tot act A unt = % of total k in- e = % of total c ays (117/395) _ HUB +Garver (No change since last report) ' Pay Request No. 5 - Total Amount Requested to Date - % of Total Contract Amount - 1A i h qey ab ut 23 days behind. This t� t. Work is being conducted �h should help to gain on the be ule, but the contractor does $138,657.83 $392,231.34 $1,570,891.79 20.39 15.86 29.6 $13,622.12 $59,553.68 27.69 Nrt' dais Additional Items of Interest: None Report prepared by: F. Robert Carr, Jr., P.E. City of Owasso Public Works Director May 20, 1997 OWASSO PUBLIC WORKS AUTHORITY OPWA RESOLUTION NO 97 -01 A RESOLUTION OF THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY RELATING TO THE WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT DELEGATING TO THE PUBLIC WORKS DIRECTOR OF THE CITY OF OWASSO, OKLAHOMA THE AUTHORITY TO MAKE WORK CHANGE DIRECTIVES IN AN AMOUNT NOT TO EXCEED FIVE THOUSAND DOLLARS PER OCCURRENCE OR TWENTY THOUSAND DOLLARS CUMULATIVE, SUBJECT TO THE LIMITATIONS OF THE PUBLIC COMPETITIVE BIDDING ACT OF 1974. BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY THAT: In regard to the construction of the Wastewater Treatment Plant Improvements Project, the Public Works Director of the City of Owasso, Oklahoma, is hereby authorized to approve, without further authority from the Trustees of the Owasso Public Works Authority, work change directives in an amount not to exceed Five Thousand Dollars per occurrence, or Twenty Thousand Dollars cumulative, provided, however, such work change directives shall at all times be in compliance with the provisions of the Public Competitive Bidding Act of 1974. APPROVED AND ADOPTED this 17th day of June, 1997 by the Trustees of the Owasso Public Works Authority. Mary Lou Barnhouse, Chairperson ATTEST: Marcia Boutwell, Trust Secretary APPROVED AS TO FORM: Ronald D Cates, Trust Attorney MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: PHIL LUTZ, P.E. ' ENGINEERING PROJECT MANAGER SUBJECT: KELLY ANN DEVELOPMENT ICONNECTION TO CITY UTILITIES ' DATE: June 10, 1997 BACKGROUND: IThe proposed development is located north of 96th Street North and immediately west of the existing El Rio Vista subdivision (see attached map). The site is outside the City limits in Tulsa County. By letter dated March 28, 1997 (see attached), the developer requested approval to connect the subject subdivision utilities to City water and sewer systems. Public Works letter dated June 5, 1997 (see attached) informed the developer that City utilities are available for the connections and that sufficient water pressures exist to serve the development. Water service to Kelly Ann will have minimal effect on existing pressures. The development is within the Ator Lift Station drainage basin. Proposed future sewer system improvements include a relief line which will eliminate the lift station. Costs associated with the relief line are to be allocated to future basin development via escrow deposits which amount to $325 per acre. The escrow required for Kelly Ann (15.132 acres) is $4,917.90 which should be on deposit prior to final acceptance of the improvements. ■ RECOMMENDATION: Staff recommends approval for connection of Kelly Ann water and sewer lines to the City system, subject to the escrow deposit prior to final acceptance of the new utilities. ATTACHMENTS: 1. Site map 2. Developer letter 3. Public Works letter r w J J W Y N 0- Q U 0 ppd� �G°31L w 1 13TH. ST. 113T = = 112TH. PL 1 112TH. ST. "70) GiI�1 dC� AC�o 110TH P� 109TH 0 O O 1 06TH z W Q (� ea ROD N%fl� U A 101 ST 101ST �0T = _ o_ N ST. KELLEY ANN 99TH PL col o fl9T Q Ln Q 99 S 99TH ST. 98TH. ST. O 98TH = ST LL p add w° defla / 97TH o ° 97TH O 96TH 97TH 96TH PL J NTH W � Q A Too NEV oa 73 O ?Al" 24TH CT (v 23RD =1 21 ST CT 20TH C m 19T (� J� 18T z LARKM 17TH ST o L 16TH v w LOCATION MAP KELLEY ANN g 6TH CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARMENT 6/10/97 ENGINEERING DIVISION March 28, 1997 Mr. Rodney Ray City Manager City of Owasso Owasso, Ok 74055 IReference: Kelley Ann Subdivision Dear Mr. Ray, As requested by your Public Works Authority we are writing a letter to be approved to connect to the water and sewers for the city of Owasso. Construction plans have been received by Owasso Public Works Authority and are being handled by Phil in that department. Please place this matter on the agenda for the next City Council meeting as I have been told this needs City Council approval. Please notify me that this has been placed on the council agenda. We would like to be present. Sincerely, Charles L. Burris r or MEMORANDUM TO: RODNEY J. RAY CITY MANAGER THRU: F. ROBERT CARR PUBLIC WORKS DIRECTOR ' FROM: PHIL LUTZ ENGINEERING PROJECT MANAGER ' SUBJECT: KELLY ANN DEVELOPMENT ' DATE: May 28, 1997 1. In response to a request for service outside the city limits (see attached letters), pre- and post - development water pressures have been modeled at locations in the vicinity of the subject development. Based on a water model analysis for nodes marked on the attached map, the following pressures are indicated: Pre - development Post - development Node Average Peak Hour Average Peak Hour (PSI) (PSI) (PSI) (PSI) J454 50.3 49.1 50.1 48.9 J559 56.7 55.7 56.6 55.7 The water model includes all existing or planned subdivisions. Therefore, the indicated pressures are somewhat lower than those which presently exist. Development of Kelly Ann has minimal effect on pressures. 2. The proposed development is within the Ator Lift Station drainage basin. Improvements have been proposed to enable construction of a relief line which will eliminate the Ator Lift Station. Costs associated with the construction of this line have been estimated and allocated to undeveloped property in the basin. The required escrow deposit for the lift station relief line is $325 per acre. Based on an area of 15.132 acres, Kelly Ann would be required to contribute $4,917.90 to escrow. MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR APPROVAL OF RESOLUTION #97 -02 ADOPTING A FISCAL YEAR 1997 -98 BUDGET DATE: June 10, 1997 ' BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review. Legal notice of a public hearing was given in the Owasso Reporter on June 5th, and such ow, hearing was conducted on June 10th. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. Copies of the budget were distributed to 74 citizens and have been available for public review at the Owasso Library and City Hall. State statute requires adoption of the annual budget by resolution. OPWA Resolution #97 -02 provides for the adoption of the fiscal year budget for the Owasso Public Works Authority. RECOMMENDATION: Staff recommends Trustee approval of Resolution #97 -02 adopting a FY 1997 -98 budget for the Owasso Public Works Authority. ATTACHMENTS: Resolution #97 -02 1 1 OWASSO PUBLIC WORKS AUTHORITY OPWA RESOLUTION NO 97 -02 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL OPERATING BUDGET FOR THE OWASSO PUBLIC WORKS AUTHORITY; CLASSIFYING REVENUES; ESTABLISHING LEVELS OF EXPENDITURES BY CLASSIFICATION AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS: It is the intent of the Owasso Public Works Authority to adopt an operating budget for fiscal year 1997 -98; and WHEREAS: The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHEREAS: Public access to the adopted budget is desired; and WHEREAS: Certain publication and filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY: THAT: The revenues, expenditures and transfers as shown be adopted: Revenue and Transfers In $10,113,650 Personal Services Expenditures $775,541 Material & Supplies Expenditures $1,509,215 Other Services & Charges Expenditu $658,700 Capital Outlay Expenditures $2,647,930 Debt Service Expenditures $1,015.940 Transfers Out $4,283,264 THAT: The effective date of this Resolution shall be July 1, 1997. APPROVED AND ADOPTED this 17th day of June, 1997 by the Trustees of the Owasso Public Works Authority. Mary Lou Barnhouse, Chairperson ATTEST: Marcia Boutwell, Trust Secretary APPROVED AS TO FORM: Ronald D Cates, Trust Attorney