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Home My WebLink About1997.06.15_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: June 15, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 13, 1997. Marcia Ikoutwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of June 3, 1997 Regular Meeting and June 10, 1997 Special Meeting. Attachment #4 5. Request Approval of Claims. Attachment #5 Owasso Public Golf Authority June 17, 1997 Page 2 6. Consideration and Appropriate Action Relating to a Request for Trustee Adoption of OPGA Resolution #97-01, a Resolution Adopting an FY 1997-98 OPGA Budget for all Funds Administered by the Owasso Public Golf Authority. Mr Ray Ms Bishop Attachment #6 The staff will recommend Trustee adoption of OPGA Resolution #97-01 and that the staff be directed to make the appropriate filings of such resolution and budget documents. 7. Report from OPGA Manager 8. Report from OPGA Attorney 9. Unfinished Business 10. New Business C Owasso Public Golf Authority June 17, 1997 ' Page 3 11. Adjournment ' OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 3, 1997 The Owasso Public Golf Authority met in regular session on Tuesday, June 3, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 30, 1997. ' ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 8:36 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair ' Michael Helm, Trustee Denise Bode, Trustee Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MAY 20 1997 REGULAR MEETING. Mr Helm moved, seconded by Mr Wilken, to approve the minutes as submitted, by reference made a part hereto. AYE: Helm, Wilken, Bode, Barnhouse NAY: None Motion carried 4-0. a ITEM 5: REQUEST APPROVAL CLAIMS. Dr Bode moved, seconded by Mr Wilken, that the following claims be approved as submitted: (1) Bailey Golf Ranch $9,871.89; (2) Payroll $15,558.63. 1 Owasso Public Golf Authority AYE: Bode, Wilken, Helm, Barnhouse NAY: None Motion carried 4-0. ITEM 6: REPORT FROM OPGA MANAGER No report. ITEM 7: REPORT FROM OPGA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None. ITEM 9: NEW BUSINESS None. ITEM 10: ADJOURNMENT Chairman Barnhouse moved, seconded by Mr Wilken, to adjourn. AYE: Barnhouse, Wilken, Bode, Helm NAY: None Motion carried 4-0 and the meeting was adjourned at 8:37 p.m. Marcia Boutwell, Authority Secretary 2 June 3, 1997 Mary Lou Barnhouse, Chairperson 1 1 1 1 L7 OWASSO PUBLIC GOLF AUTHORITY MINUTES OF SPECIAL MEETING Tuesday, June 10, 1997 �► The Owasso Public Golf Authority met in a joint special session with the Owasso City Council and the Owasso Public Works Authority, on Tuesday, June 10, 1997 in the Activities Room at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 6, 1997. The purpose of the meeting was to conduct a Public Hearing to present the proposed 1997-1998 budget for the City and Trust Authorities and other Funds of the City, and to gather citizen input regarding the proposed budget. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 7:07 p.m., and opened the Public Hearing. ' PRESENT ABSENT Mary Lou Barnhouse, Mayor/Chair Tracy Standridge, Vice Mayor/Vice Chair Denise Bode, Councilor/Trustee Michael Helm, Councilor/Trustee ' Mark Wilken, Councilor/Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ' A quorum was declared present. ' PUBLIC HEARING ITEM 2: PRESENTATION AND OPEN DISCUSSION INCLUDING PUBLIC COMMENT OF THE FISCAL 1997-98 BUDGET. Mr Ray and Finance Director Sherry Bishop made a presentation of the proposed 1997-98 budget for the City and Trust Authorities and other Funds of the City. Questions and comments were received from those present, and discussed. When no other comments or questions were forthcoming, Mayor Barnhouse declared the Public Hearing closed. 1 1 Owasso Public Golf Authority ITEM 3: ADJOURNMENT Dr Bode moved, seconded by Mr Wilken, to adjourn. AYE: Bode, Wilken, Barnhouse NAY: None Motion carried 3-0, and the meeting was adjourned at 8:00 p.m. Marcia Boutwell, Authority Secretary 2 Mary Lou Barnhouse, Chair June 10, 1997 OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB 6/13/97 8:50:46 A/P CLAIM'= REPORT APAPVR PAGE: PU # VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------- BGR DAILY ACCOUNT REIMB PETTY CASH 655.05 OKLAHOMA TAX COMMISSION 5/97 SALES 'TAX 14,220.25 ------------- DEPARTMENT TOTAL =___> 14,875.30 CART OPERATIONS ------------------------------ DELBERT E BROOKS CART MAINTENANCE 350.00 JUSTICE GOLF CAR CO INC REPAIR PARTS 50.20 NAPA AUTO PARTS REPAIR. SUPPLIES 11.40 HIMBALL ACE HARDWARE REPAIR SUPPLIES 3.33 DEPARTMENT TOTAL === 414.93 GOLF SHUP OPERATIONS ------------------------------ BRIDGESTONE SPORTS INC GOLF BALLS 195.60 BRIDGESTONE SPORTS INC GOLF BALLS -DISCOUNT -7.68 FOOT -JOY DRAWER CS GOLF SHOES 91.49 ' FOOT -JOY FOOT -JOY DRAWER DRAWER CS CS GOLF SHOES -DISCOUNT GLOVES,SOCKS -1.15 1,515.98 FOOT -JOY DRAWER CS GLOVES,SOCCKS-DISCOUNT -74.50 FOOT -JOY DRAINER CS GOLF SHOES 50.17 ' FOOT -JOY DRAWER CS GOLF SHOES -DISCOUNT -.93 BEN HOGAN COMPANY GOLF CLUB 107.36 BEN HOGAN COMPANY GOLF CLUB -DISCOUNT -8.00 KARSTEN MANUF CORP GOLF BAGS 86.63 PBM GOLF CAPS 137.83 ROXXI INC GOLF CAPS 103.86 ROXXI INC GOLF CAPS -DISCOUNT -1.96 DAVID GEOFFREY & ASSOC GOLF BALLS 191.20 DAVID GEOFFREY & ASSOC GOLF BALLS 90.40 DAVID GEOFFREY & ASSOC GOLF BALLS 904.80 TITLEIST DRAWER CS GOLF BALLS-CREDIT -573.60 TITLEIST DRAWER CS GOLF BALLS 1,639.20 TITLEIST DRAWER CS GULF BALLS -DISCOUNT -32.16 TITLEIST DRAWER CS GOLF CAPS 85.92 TITLEIST DRAWER, CS GOLF CAPS -DISCOUNT -4.13 TITLEIST DRAWER CS GOLF BAG 100.69 TITLEIST DRAWER CS GOLF BALLS 80.50 TITLEIST DRAWER CS GOLF BALLS -DISCOUNT -3.12 TITLEIST DRAWER CS RANGE BALLS 1,025.28 1 11 OWASSO PUBLIC GOLF AUTHORITi' BAILEY RANCH GOLF CLUB 6/13/97 8:50:46 A/P CLAIMS REPORT APAPVR PAGE: 2 PO # VENDOR ----------------------------------- ------------------------- DESCRIPTION AMOUNT ------------- TITLEI'ST DRAWER CS RANGE SUPPLIES 17.39 . TITLEIST DRAWER CS GOLF BALLS 175.80 TITLEIST DRAWER CS GOLF BALLS -DISCOUNT -b.'�4 TITLEIST DRAWER CS GOLF CLUB ' 153.95 TITLEIST DRAWER CS GOLF CLUB -DISCOUNT -7.50 TITLEIST DRAWER CS GOLF CLUB 134.19 TITLEIS' DRAWER CS GOLF CLUB -DISCOUNT -6.50 , TITLEIST DRAWER CS GOLF GLOVES 1,005.42 TITLEIST DRAWER CS GOLF GLOVES -DISCOUNT -99.90 TITLEIST DRAWER CS GOLF BALLS 1,899.80 TITLEIST DRAWER CS GOLF BALLS -DISCOUNT -74.71 , LIPiKS' EDITIOPi GOLF CAPS 333.70 CROSS CREEK APPAREL INC GOLF SHIRTS 344.83 MAXFLI GOLF DIVISIONi GOLF BALLS 462.98 , MAXFLI GOLF DIVISION GOLF BALLS -DISCOUNT -22.50 HIKE INC GOLF SHOES 957.95 SABONA OF LONDON WRISTBANDS 215.10 ------------- DEPARTMENT TOTAL =___? 11,182.22 GOLF COURSE OPERATIONS ------------------------------ OWASSO PUBLIC WORKS AUTHO 5/97 USE OWASSO PUBLIC WORKS AUTHO 5/197 USE OWASSO PUBLIC WORKS AUTHO 5/97 USE SOUTHWESTERN BELL TELEPHO 5/97 USE E-Z-GO TEXTRON REPAIR PARTS E-C-GO TEXTRON REPAIR PARTS WW GRAINGER INC REPAIR. PARTS RIMS INTERNATIONAL REPAIR PARTS SOUTHWEST IRRIGATION CO SPRINKLER PARTS PARKS OIL COMPANY TRANSMISSION FLUID TUCKER JANITORIAL SUPPLY PAPER SUPPLIES WESTERN UNIFORM SERVICE TOWEL SERVICE MILL CREEK LUMBER CO MAINT SUPPLIES DEPARTMENT TOTAL =___? FOOD o;y BEVERAGE OPERATIONS ------------------------------ FADLER CO INC GROCERIES FADLER CO INC PAPER SUPPLIES PEPSI COLA COMPANY SOFT DRINKS GAIN'S COFFEE CO COFFEE,TEA CAMPBELL WHOLESALE CO INC SNACKS 1.72 35.85 12.04 60.23 153.c3 91.11 30.90 32.213 26.17 110.00 76.85 J 3 .2 2 695.47 807.57 28.05 209.39 79.05 175.30 OWASSO PUBLIC GOLF AUT.,JF?IT`i BAILEY RANCH GOLF CLUB 6,13/97 :��0:44 A/P CLAIMS REPORT AFAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT --------------------------------------------------------------------- FADLER CO INC GROCERIES 358•20 FADLER CO INC PAPER SUPPLIES 53.95 LAKE COUNTRY BEVERAGE INC SOFT DRINKS 105.00 LANCE INC SNACKS 116.57 PEPSI COLA COMPANY SOFT DRINKS 282.97 SUTPHENS CATERING INC CATERED FOOD 420.00 WONDERI/HOSTESS SANDWICH POT LS,BREAD 63.65 DEPARTMENT TOTAL ====) 2,709.I CLUBHOUSE OPERATIONS ------------------------------ OWASSO PUBLIC WORKS AUTHO 5/97 USE 73.97 OWASSO PUBLIC WORMS AUTHO 5/97 USE10.'3 SOUTHWESTERN BELL TELEPHO 5/97 USE 194.45 ------------- DEPARTMENT TOTAL `?78.74 GENERAL 1 ADMINISTRATIVE ---------------------- SAM`S CLUB ANNUAL MEMBERSHIP 45.00 METRFOPOLITAN TULSA ANNUAL MEMBERSHIP 300.00 RONALD D CATES LEGAL SERVICES 577.50 D07JER PRINTING INC PATRON CARDS 83.35 ADVANTA FINANCIAL CORP DIGITAL PLAYER. -CONTRACT 97.99 SOUTH CENTRAL PUBLICATION ADVERTISING 575.00 D07IER PRINTING INC PRINTED FORMS 34.95 DO17IER PtR.INTING TUC PP.INTED FORMS 76.02 NEIGHBOR NEWSPAPERS ADVERTISING 180.00 SCOTT MEDICAL CLINIC PRE-EMP DRUG SCREENS 390.00 CITY OF OWASSO WORMERS COMP 5/97 E08.33 DEPARTMENT TOTAL === 3,0b8.14 DEBT SERVICE ------------------------------ LIBERTY BANK, & TRUST DEBT SERVICE 14,032.73 ------------- DEPARTMENT TOTAL 14,032•73 FUND TOTAL 47,257.14 ------------- GRAND TOTAL =__= 471'57.24 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/07/97 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES I....................................................................................................... ................................................................ Golf Shop Operations 0.00 4,610.58 Food & Beverage 0.00 2,367.48 APPROVED 06/17/97 Chairman Trustee Trustee 0 ih, MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR APPROVAL OF RESOLUTION #97-01 ADOPTING A FISCAL YEAR 1997-98 BUDGET DATE: June 10, 1997 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review. Legal notice of a public hearing was given in the Owasso Reporter on June 5th, and such hearing was conducted on June loth. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. Copies of the budget were distributed to 74 citizens and have been available for public review at the Owasso Library and City Hall. State statute requires adoption of the annual budget by resolution. OPGA Resolution #97-01 provides for the adoption of the fiscal year budget for the Owasso Public Golf Authority. RECOMMENDATION: Staff recommends Trustee approval of Resolution #97-01 adopting a FY 1997-98 budget for the Owasso Public Golf Authority. ATTACHMENTS: Resolution #97-01 OWASSO PUBLIC GOLF AUTHORITY OPGA RESOLUTION NO 97-01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL OPERATING BUDGET FOR THE OWASSO PUBLIC GOLF AUTHORITY; CLASSIFYING REVENUES; ESTABLISHING LEVELS OF EXPENDITURES BY CLASSIFICATION AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS: It is the intent of the Owasso Public Golf Authority to adopt an operating budget for fiscal year 1997-98; and WHEREAS: The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHEREAS: Public access to the adopted budget is desired; and WHEREAS: Certain publication and filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY: THAT: The revenues, expenditures and transfers as shown be adopted Revenue and Transfers In $1,195,750 Personal Services Expenditures $462,568 Material & Supplies Expenditures $59,785 Other Services & Charges Expenditu $122,315 Capital Outlay Expenditures $5,650 Debt Service Expenditures $545,432 Transfers Out $-0- THAT: The effective date of this Resolution shall be July 1, 1997. APPROVED AND ADOPTED this 17th day of June, 1997 by the Trustees of the Owasso Public Golf Authority. Mary Lou Barnhouse, Chairperson ATTEST: Marcia Boutwell, Trust Secretary APPROVED AS TO FORM: Ronald D Cates, Trust Attorney