HomeMy WebLinkAbout1997.09.16_City Council AgendaI
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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
Regular
DATE:
September 16, 1997
TIME:
7:00 p.m.
PLACE:
Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, September 124Marcia 1997
tw ell, City Clerk
1 1. Call to Order
' 2. Invocation
Pastor Bob Atwood
' New Hope Baptist Church
3. Flag Salute
6 4. Roll Call
AGENDA
' 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from consent by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of September 2, 1997 Regular Meeting.
' Attachment #5 -A
B. Approval of Claims.
�y Attachment #5 -B
C. Consideration and Appropriate Action Relating to the Acceptance of Improvements to
' the Off Site Water System Constructed to Serve Bank of the Lakes.
Attachment #5 -C
1 The staff will recommend Council acceptance of the infrastructure improvements.
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Owasso City Council
September 16, 1997
Page 2
D. Consideration and Appropriate Action Relating to the Acceptance of Improvements to
the Off Site Water and Wastewater Systems Constructed to Serve Lakeshore Greens,
an Addition to the City of Owasso, Tulsa County, Oklahoma.
Attachment #5 -D
The staff will recommend Council acceptance of the infrastructure improvements.
E. Consideration and Appropriate Action Relating to the Acceptance of Improvements to
the Water and Sanitary Sewer Systems Constructed to Serve Silver Creek I, an
Addition to the City of Owasso, Tulsa County, Oklahoma.
Attachment #5 -E
The staff will recommend Council acceptance of the infrastructure improvements.
6. Consideration and Appropriate Action Relating to a Request for the Purchase of General
Liability, Public Officials, Law Enforcement, Automobile, and Employee Benefits
Administration Insurance for 1997 -98.
Ms Guthrie
Attachment #6
The staff will recommend City Council authorization to purchase the above - described
insurance coverage from National American Insurance Company at a renewal premium of
$49,296.
7. Consideration and Appropriate Action Relating to the Acceptance of the Donation of a
Sound System for the Community Center. ,
Ms Worley
Attachment #7
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The staff will recommend City Council acceptance of a donation from an anonymous donor
of the above mentioned equipment. ,
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Owasso City Council
September 16, 1997
Page 3
8. Consideration and Appropriate Action Relating to a Request for City Council Adoption of
a FY 1997 -98 Capital Outlay Street Repair Program, and Authorization for the Public
Works Department to Initiate the Projects Contained Within That Program.
Mr Carr
Attachment #8
The staff will recommend that the City Council adopt the staff recommendation for a
FY 1997 -98 street repair program as funded in the Capital Outlay Budget, and that the staff
be authorized to initiate the actions necessary to accomplish that program.
9. Consideration and Appropriate Action Relating to a Request for Approval of an Amendment
to the Nottingham Estates Plat.
Mr Ray
Attachment #9
The staff will recommend City Council approval of an amendment to the Nottingham
Estates Plan, amending a building line on Lot 22, Block 2, from 30' to 25', based on
Planning Commission action recommending the amendment.
10. Consideration and Appropriate Action Relating to a Request to Re -Bid the Construction of
a Restroom Facility at the Owasso Sports Park.
Mr Ray
Attachment #10
The staff will recommend City Council authorization to re -bid a restroom facility at the
Sports Park. The original bid was rejected by the Council on August 5, 1997.
Owasso City Council
September 16, 1997
Page 4
11. Consideration and Appropriate Action Relating to Resolution #97 -11, a Resolution
Requesting State Funding of a Surface Transportation Program Project.
Mr Ray
Attachment #I I
The staff will recommend Council approval of Resolution #97 -11 requesting $750,000 in
federal aid - Surface Transportation Program funds for widening a portion of 86th St N.
12. Consideration and Appropriate Action Relating to a Request for City Council Authorization
to Declare Certain Items Obsolete or Surplus and to Conduct a Public Auction for the Sale
of Said Items.
Mr McElrath
Item #12
The staff will recommend that the City Council declare certain items obsolete or surplus and
authorize the sale of those items at public auction.
13. YMCA Update and Status Report.
Mr Swift
Mr John Swift will bring an update and status report to the City Council regarding the City -
owned Recreation Center, now leased to the YMCA. I
14. Report from City Manager
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Owasso City Council
September 16, 1997
Page 5
15. Report from City Attorney
16. Reports from City Councilors
17. Unfinished Business
18. New Business
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' 19. Adjournment
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MEMORANDUM
TO: RODNEY J• RAY
CITY MANAGER
FROM: F. ROBERT CARR, JR., P.E.
PUBLIC WORKS DIRECTOR
SUBJECT: ACCEPTANCE OF LAKESHORE GREENS, PHASE I OFF -SITE
WATER AND SANITARY SEWER
DATE: September 16, 1997
Per City Council directive, acceptance of improvements is contingent upon completion of all
punch list items and submittal of one (1) year maintenance bonds. As of 5:00pm today, the
maintenance bonds for water and sanitary sewer had not been received in the Public Works
Department Engineering Division.
Since bonds have not been provided, staff requests that this agenda item be removed from the
Consent Agenda.
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' OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 2, 1997
The Owasso City Council met in regular session on Tuesday, September 2, 1997 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 29, 1997.
ITEM 1: CALL TO ORDER
Mayor Barnhouse called the meeting to order at 7:00 p.m.
ITEM 2: INVOCATION
The invocation was offered by Pastor Larry Brinkley of the Owasso Church of the Nazarene.
ITEM 3: FLAG SALUTE
' Mayor Barnhouse led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
ABSENT
Mary Lou Barnhouse, Mayor
Tracy Standridge, Vice Mayor
Michael Helm, Councilor
Denise Bode, Councilor
Mark Wilken, Councilor
Pp STAFF Ronald D Cates, City Attorney
Rodney J Ray, City Manager
Marcia Boutwell, City Clerk
rA quorum was declared present.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
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REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of August 19, 1997 Regular Meeting.
B. Approval of Claims.
C. Action Relating to Ordinance #554, an Ordinance Providing for the
Rezoning of a 50 -Acre Tract Located West of the Southwest Corner of
East 96th St N and Garnett Rd, Immediately North of Ator Heights IV,
from AG (Agriculture) to RS -3 (Residential Single- Family High Density).
D. Action Relating to Ordinance #555, an Ordinance Providing for the
Rezoning of a 20 -Acre Tract Located East of the Northeast Corner of East
96th St N and 129th E Ave, from AG (Agriculture) to RS -2 (Residential
Single- Family Medium Density).
E. Action Relating to Ordinance #556, an Ordinance Renewing the Continued
Collection of a Three Percent (3 %) 911 Service Fee.
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Owasso City Council September 2, 1997
The consent agenda included minutes of the August 19, 1997 regular meeting, by reference made
a part hereto. Item B on the consent agenda included the following claims: (1) General Fund
$19,204.72; (2) Workers Comp Self- Insurance Plan $9,471.93; (3) Ambulance Service Fund
$473.34; (4) City Garage $2,532.26; (5) Capital Improvements $2,291.70; (6) Interfund
Transfers $33,995.08; (7) Payroll $125,741.21; (8) City Garage Payroll $3,120.12. Item C on
the consent agenda was Ordinance #554, an ordinance that formally adopted City Council action
on August 19, 1997 rezoning a 50 -acre tract of land from AG to RS -3. Item D on the consent
agenda was Ordinance #555, an ordinance that formally adopted City Council action on
August 19, 1997 rezoning a 20 -acre tract of land from AG to RS -2. Approval of
Ordinance #556 was Item E on the consent agenda. Ordinance #556 authorized renewing the
continued collection of a 3 % 911 service fee. Mr Wilken moved, seconded by Dr Standridge,
to approve the consent agenda.
AYE: Wilken, Standridge, Helm, Bode, Barnhouse
NAY: None
Motion carried 5 -0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF FOUR
VEHICLES BY THE OWASSO POLICE DEPARTMENT- AND EMERGENCY
EQUIPMENT FOR THOSE VEHICLES AND AUTHORIZATION FOR
PAYMENT.
The FY 1997 -98 police department budget contains funding for the purchase of four new police
vehicles and emergency equipment. Chief Alexander said that the state bid for full size police
vehicles was awarded to Fed Jones Ford in Oklahoma City. The state bid cost for the 1997
Ford Crown Victoria police vehicle is $19,328 per vehicle. The department obtained quotes for
the emergency equipment. The purchase of four new police vehicles will allow for all officers
who live within the Owasso fence line and who have no active discipline issues, a take -home
vehicle. No vehicles will be retired; some will be reassigned. Dr Bode moved, seconded by
Dr Standridge, to award a contract for the purchase of four 1997 Ford Crown Victoria full size
police vehicles to Fred Jones Ford of Oklahoma City, at a purchase price of $19,328 each
($77,312 total); the purchase of radios from L & B Electronics for $1750 and from New London 'W
Technology for $203.25; the purchase of emergency equipment from Tuxall for $3431.25; and
$1084.32 to Trim -Rite for striping of three of the vehicles; and authorization for payment upon ,
delivery of the equipment and submission of invoices.
AYE: Bode, Standridge, Wilken, Helm, Barnhouse
NAY: None
Motion carried 5 -0. 11
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Owasso City Council
September 2, 1997
ITEM 7: AW D OF A CONTRACT FOR CONSTRUCTING ING AN ORNAMENTAL
AWARD OF
METAL FENCE AT THE MUNICIPAL CEMETERY.
Mr Carr presented the item for consideration. The FY 1997 -98 Cemetery Care Fund budget
includes funds to replace fencing along the west side of the cemetery. The project consists of
installing approximately 625' of ornamental metal fencing, specified to be 6' in height. The
specifications indicated that the fence be equivalent to the ornamental fence constructed along
the south side of the cemetery in 1994. Six bids were received and opened on August 13, 1997.
Bids were reviewed by staff and references were checked. That review indicates that Mitchell
Fence Co of Tulsa is the apparent low bidder. Mitchell Fence was the vendor that constructed
the fence along the south side of the cemetery. Mayor Barnhouse asked about the possibility
of constructing a larger gate at the main entrance of the cemetery and utilizing the present gate
in a different place. The staff will look in to that possibility; however, that will not be a part
of the current project. Mr Wilken moved, seconded by Mr Helm, to award a contract for the
construction of an ornamental fence along the west side of the cemetery to Mitchell Fence Co
of Tulsa in the amount of $16,516.25 upon completion of the work and submission of an
invoice.
AYE: Wilken, Helm, Bode, Standridge, Barnhouse
NAY: None
Motion carried 5 -0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION 97 -10 A RESOLUTION ENDORSING THE
IMPLEMENTATION OF A STRATEGIC ECONOMIC /COMMUNITY
DEVELOPMENT PLAN FOR THE CITY OF OWASSO OKLAHOMA.
Mr Tobias presented a plan for future economic community development activities.
Implementation of the plan includes accessing the community's strengths and weaknesses,
developing a consensus and vision for the city, planning short and long -term strategies for
fulfillment of the vision, establishing a mechanism for measuring the progress and success of
each strategy, and establishing a process to provide for community input. The first step in the
process is to obtain the support of the City Council through adoption of a resolution. Initial
funding for the program will be provided by PSO. Dr Standridge moved, seconded by Dr Bode,
to approve Resolution #97 -10, endorsing and supporting the idea and activities of a community
development process utilizing representative input from the Owasso Community.
AYE: Standridge, Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 5 -0.
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Owasso City Council
September 2, 1997
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A 'CARRY-OVER" BUDGET
AND SUPPLEMENTAL APPROPRIATION TO VARIOUS DEPARTMENTS
WITHIN THE GENERAL FUND AND GARAGE FUND.
Ms Bishop said that since 1993 the City Council has approved a carry -over supplemental budget
appropriation, allowing unexpended funds to be carried over from one year to the next, thus
encouraging economy and efficiency in the use of public funds. Department Directors have
submitted their requests for carry -over funds from FY 1996 -97 for 15 areas within the General
Fund and for the City Garage Fund. Dr Bode moved, seconded by Dr Standridge, to approve
the requested carry -over from Fy 1996 -97 and the approval of a supplemental appropriation to
the FY 1997 -98 General Fund budget of $137,066 and Garage Fund budget of $5500.
AYE: Bode, Standridge, Wilken, Helm, Barnhouse
NAY: None
Motion carried 5 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A BUDGET AMENDMENT AND
SUPPLEMENTAL APPROPRIATION INCREASING REVENUE IN THE
GENERAL FUND BUDGET AND INCREASING EXPENDITURES IN THE
COMMUNITY DEVELOPMENT AND SUPPORT SERVICES
DEPARTMENTS.
Ms Bishop presented the item, stating that at the time of his resignation Mike Knebel's salary
and benefits were a part of the OPWA Administration budget. The funds that remain in that
budget need to be reassigned to cover the functions of his job now being handled by other
departments. It is proposed that the budget be amended to assign $12,000 to the Community
Development Department to cover the cost of electrical inspections, and $25,000 to the Support
Services Department for computer and phone operations costs. Mr Wilken moved, seconded
by Mr Helm, to approve a supplemental appropriation to the General Fund budget, increasing
the transfer of funds to the General Fund from the OPWA Fund by $37,000 and appropriating
those funds by increasing the expenditures in the Community Development Department by
$12,000 and increasing the expenditures in the Support Services Department by $25,000.
AYE: Wilken, Helm, Bode, Standridge, Barnhouse
NAY: None
Motion carried 5 -0.
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Owasso City Council
September 2, 1997
ITEM 11: REPORT FROM CITY MANAGER
Mr Ray reported on three items: 1) The disposition of the last lawsuit against the City of Owasso
occurred on June 25, 1996. Since then, there have been no lawsuits pending against the City.
A lawsuit was received late last week resulting from a citizen stepping into a water meter can.
The suit has been referred to the City's insurance carrier. 2) The staff is in the process of
conducting informational Neighborhood Meetings relating to the upcoming bond election.
3) Fourteen block parties have been scheduled with the Community Development Department.
'
ITEM 12: REPORT FROM CITY ATTORNEY
' No report.
ITEM 13: REPORT FROM CITY COUNCILORS
Barnhouse introduced Mark Lambert, a Boy Scout working on his Citizenship and
Mayor
Community merit badge.
ITEM 14: UNFINISHED BUSINESS
None.
ITEM 15: NEW BUSINESS
None.
ITEM 16: ADJOURNMENT
Dr Standridge moved, seconded by Mr Helm, to adjourn.
AYE: Standridge, Helm, Bode, Wilken, Barnhouse
NAY: None
Motion carried 5 -0, and the meeting was adjourned at 7:25 p.m.
Mary Lou Barnhouse, Mayor
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' Marcia Boutwell, City Clerk
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9/12:97 8:07:44
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 4
PO # VENDOR
---- - - - - -- ------------------- - - - - --
DESCRIPTION
--
AMOUNT
MANAGERIAL
------------------------------
980015 AT &T WIRELESS SERVICES
PHONE USE -RAY
90.31
82.47
980093 CITY GARAGE
REPAIRS 8/97
227.00
'
980557 OK MUNICIPAL LEAGUE
OML CONFERENCE
FUEL 8/97
95.77
980599 GO SYSTEMS
980607 OK MUNICIPAL LEAGUE
LABOR ROUND TABLE
550.00
980611 HRD PRESS
EVALUATION FORMS
129.25
400.00
'
980630 OK MUNICIPAL LEAGUE
CONFERENCE FEES
2
980649 TREASURER PETTY CASH
REIMB PETTY CASH
5.00
980649 TREASURER PETTY CASH
REIMB PETTY CASH
378.03
i980649
TREASURER PETTY CASH
CITY MGR EXPENSES
56.18
980667 SOUTHWESTERN BELL TELE
8/97 PLEXAR
50.40
980669 OKLAHOMA TURNPIKE AUTHORI PIKEPASS
=___>
2,088.83
DEPARTMENT TOTAL
FINANCE
------------------------------
980557 OK MUNICIPAL LEAGUE
OML CONFERENCE
PAPER
215.00
139.75
980535 TAYLOE PAPER CO
COMPUTER
16.00
980649 TREASURER PETTY CASH
REIMB PETTY CASH
5.00
980649 TREASURER PETTY CASH
REIMB PETTY CASH
6.43
'
980649 TREASURER PETTY CASH
REIMB PETTY CASH
25.45
980649 TREASURER PETTY CASH
OFFICE SUPPLIES
409.63
iDEPARTMENT
TOTAL
COMMUNITY DEVELOPMENT
------------ ---------- --------
980031 TULSA COUNTY MIS
DAIL -UP SERVICE
40.00
58.61
'
980033 AT &T WIRELESS SERVICES
PHONE USE- ROONEY
24.80
980085 YALE UNIFORM RENTAL
UNIFORM CLEAN/PENT
269.15
980093 CITY GARAGE
REPAIRS 8/97
54.00
980363 BOCA INTERNATIONAL
APPROVED STICKERS
109.00
980556 EQUIPMENT ONE RENTAL &
SA SAFETY BOOTS -ORR
215.00
980557 OK MUNICIPAL LEAGUE
OML CONFERENCE
9.99
980587 SAM'S CLUB
OFFICE SUPPLIES
FUEL 8/97
90.81
980599 GO SYSTEMS
677.89
980617 BURP. KANNADY
ELEC INSP 8/97
1.98
980622 KIMBALL ACE HARDWARE
MAINT SUPPLIES
49.48
'
980633 TRIANGLE CO
MAP /PLAN HOLDER
139.32
980640 BILL'S COMMUNICATIONS,
IN RADIO REPAIR
1.59
980649 TREASURER PETTY CASH
REIMB PETTY CASH
CITY OF OWASSO
GENERAL FUND
9''12/97 8:07 :44 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
- - - - - -- ------------------- - - - - -- ------- - - - - --
980650 BJ GRAPHICS BLOCK PARTY T- SHIRTS 300.00
980667 SOUTHWESTERN BELL TELE 8/97 PLEXAR 47.68
980668 AT &T WIRELESS SERVICES 8/97 PAGING SERVICE 32.85
- - - - - -- - --
DEPARTMENT TOTAL =___> 2,122.15
MUNICIPAL COURT
------------------------ - - - - --
980587 SAM'S CLUB OFFICE SUPPLIES 33.49
980667 SOUTHWESTERN BELL TELE 8/97 PLEXAR 47.68
DEPARTMENT TOTAL = = = => 81.17
ENGINEERING
------------------------ - - - - --
980093
CITY GARAGE
REPAIRS 8/97
31.68
980184
CH HASKELL & ASSOC
EGA CARD
10.00
980512
KIMBALL ACE HARDWARE
MAINT /REPAIR SUPPLIES
15.99
980530
STONEBRIDGE TECHNOLOGIES
AUTOCAD SOFTWARE
600.d0
980599
GO SYSTEMS
FUEL 8/97
69.07
980604
HANES SHOE & ARCH SHOP
SAFETY BOOTS -MIKEL
105.00
980633
TRIANGLE CO
MAP /PLAN HOLDER
49.47
980633
TRIANGLE CO
OFFICE SUPPLIES
17.28
980668
AT &T WIRELESS SERVICES
8/97 PAGING SERVICE
6.95
980665
DEPARTMENT TOTAL
-
- - - - --
905.44
GENERAL GOVERNMENT
------------------------ - - - - --
980016
MEMBER SERVICE LIFE
PRE -TAX ADMIX FEE
980036
RONALD D CATES
RETAINER
980036
RONALD D CATES
LEGAL SERVICES
980137
TULSA WORLD
CLASSIFIED ADS
980138
OKLAHOMA EAGLE
CLASSIFIED ADS
980160
IKON OFFICE SOLUTIONS
COPIER MAINTENANCE
980247
RETHERFORD PUBLICATIONS
LEGAL NOTICES
980558
TULSA COUNTY ELECTION BOA
PRE - ELECTION EXPENSES
980584
DOZIER PRINTING
PRINTED FORMS
980587
SAM'S CLUB
OFFICE SUPPLIES
980605
OWASSO REPORTER
ANNUAL SUBSCRIPTION
980663
PITNEY BOWES INC
POSTAGE METER RENTAL
980665
PSO
8/97 USE
980666
SOUTHWESTERN BELL TELE
8/97 HON- PLEXAR
100.00
700.00
1,010.02
538.20
108.93
393.58
415.40
1,016.08
98.90
76.43
17.50
137.00
1,076.08
47.34
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9/12/97 8:07:44
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 6
1 POLICE SERVICES
�
980004
PO #
---- - - - - -- -------------------
VENDOR
- - - - --
DESCRIPTION
- --
AMOUNT
AT9 -T WIRELESS SERVICES
980667 SOUTHWESTERN BELL TELE
8/97 PLEXAR
2147.04
'
TOTAL =___>
202.00
5,982.50
HOWARD STAMPER
RETAINER SERVICES
DEPARTMENT
980093
CITY GARAGE
REPAIRS 8/97
SUPPORT SERVICES
------------------------------
930438
NATIONAL BUSINESS FURNITU
'
980072
WELSCO INC
CYLINDER RENT
UNIFORM CLEAN /RENT
25.20
23.80
325.00
980090
YALE UNIFORM RENTAL
21.19
980093
CITY GARAGE
REPAIRS 8/97
742.50
980164
CH HASKELL & ASSOC
COMPUTER SERVICES
179.66
960197
TAYLOE PAPER CO
MAINT SUPPLIES
23.90
980286
PAGENET
PAGER SERVICE
39.77
980413
ROARK TRUE VALUE HARDWARE
MAINT SUPPLIES
980542
DALE & LEE SERVICE INC
SVS AIR CONDITIONERS
130.00
980557
OR MUNICIPAL LEAGUE
OML CONFERENCE
50.83
980585
TAYLOE PAPER CO
MAINT SUPPLIES
190.72
980587
SAM'S CLUB
MAINT SUPPLIES
112.07
980599
GO SYSTEMS
FUEL 8/97
124.83
980599
GO SYSTEMS
FUEL 8/97
138.37
980622
KIMBALL ACE HARDWARE
MAINT SUPPLIES
29.99
980622
KIMBALL ACE HARDWARE
PALM SANDER
24.25
980626
TRI COUNTY OFFICE SUPPLY
OFFICE SUPPLIES
299.00
980628
ALL SAW SERVICE
WEED TRIMMER
13.90
980668
AT &T WIRELESS SERVICES
8/97 PAGING SERVICE
DEPARTMENT TOTAL =___>
2,566.98
1
CEMETERY
1
--------------- -
7.38
980599
GO SYSTEMS
FUEL 8/97
16.55
980665
PSO
8/97 USE
'
23.93
DEPARTMENT TOTAL = = = =a
1 POLICE SERVICES
�
980004
AT &T WIRELESS SERVICES
PHONE USE —ALL
186.65
980004
AT9 -T WIRELESS SERVICES
PHONE USE — ALEXANDER
57.48
980010
FIRST BANK CLAREMORE FSB
COPIER LEASE
202.00
980012
HOWARD STAMPER
RETAINER SERVICES
150.00
980093
CITY GARAGE
REPAIRS 8/97
1,780.62
930438
NATIONAL BUSINESS FURNITU
OFFICE CHAIRS
322.90
dw 980552
HOUSE OF VACUUMS
VACUUM CLEANER.
325.00
9/12/97 8:07:44
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 7
---- - - - - --
VENDOR
-------------------------
DESCRIPTION
-------------------------
AMOUNT
------- - - - - --
980553
SCOTT MEDICAL CLINIC
HEPATITIS SHOTS /TESTS
290.00
980557
OF MUNICIPAL LEAGUE
OML CONFERENCE
115.00
980577
FRATERNAL ORDER OF POLICE
LEGAL DEFENSE PLAN
91.00
980582
L & M OFFICE FURNITURE
FILE CABINET
184.95
980583
TUXALL UNIFORM & EQUIP
BODY ARMOR -HEW OFFICERS
1,123.65
980587
SAM'S CLUB
MAINT SUPPLIES
123.98
980591
OWASSO CYCLING
BICYCLE PARTS /SUPPLIES
87.73
980599
GO SYSTEMS
FUEL 8/97
1,696.42
980612
BEST WESTERN
FIREARMS INST- LODGING
130.00
980618
NATIONAL BUSINESS FURNITU
OFFICE CHAIRS
122.90
980622
KIMBALL ACE HARDWARE
MAINT SUPPLIES
1.98
980622
KIMBALL ACE HARDWARE
MAINT SUPPLIES
13,89
980631
OFFICE DEPOT CARD PLAN
FILE CABINET
34.99
980632
OR WOMEN IN LAW ENFORCEMN
MEMBERSHIP
100.00
980652
POLICE PETTY CASH
TAPE DUPLICATION
18.24
980652
POLICE PETTY CASH
REIMB PETTY CASH
7.00
980661
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
47.00
980665
PSO
8/97 USE
671.99
980666
SOUTHWESTERN BELL TELE
8/97 NOH- PLEXAR
47,34
980667
SOUTHWESTERN BELL TELE
8/97 PLEXAR
230.53
980668
AT &T WIRELESS SERVICES
8/97 PAGING SERVICE
72.50
980669
OKLAHOMA TURNPIKE AUTHORI
PIKEPASS
103.20
DEPARTMENT TOTAL =___>
-
- - --
8,238.94
POLICE COMMUNICATIONS
------------------------ - - - - --
980620 BILLS COMMUNICATIONS RADIO REPAIRS 9.00
-- - - - - -- -
DEPARTMENT TOTAL =___; 9.00
ANIMAL CONTROL
------------------------ - - - - --
980599
GO SYSTEMS
FUEL 8/97
48.56
980619
STRATHE VETERINARY
RABIES EXAM
48.00
980619
STRATHE VETERINARY
SHELTER SUPPLIES
87.66
980665
PSO
8/97 USE
141.10
980667
SOUTHWESTERN BELL TELE
8/97 PLEXAR
23.23
980668
AT &T WIRELESS SERVICES
8/97 PAGING SERVICE
6.95
DEPARTMENT TOTAL =___?
- - - - - --
355.50
FIRE SERVICES
------------------------ - - - - --
r
r
r
i
9/12/97 8:07:44
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 8
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - --
980236
ACCURATE FIRE EQUIPMENT
FIRE EXTINGUISHERS
980302
OSU FIRE SERVICE TRAINING
CONFERENCE- FISHER.
980303
THE MEDALLION HOTEL
LODGING- FISHER
980328
KIMBALL ACE HARDWARE
MAINTENANCE SUPPLIES
980330
CROW BURLINGAME
REPAIR SUPPLIES
980360
PAGEHET
PAGER USE 7/97
980554
RELIABLE TIRE AMD AUTO
TIRE /MUFFLER REPAIRS
980599
GO SYSTEMS
FUEL 8/97
980649
TREASURER PETTY CASH
R.EIMB PETTY CASH
980649
TREASURER PETTY CASH
REIMB PETTY CASH
980649
TREASURER PETTY CASH
PER DIEM- PARTIN,FISHER
980665
PSO
8/97 USE
980667
SOUTHWESTERN BELL TELE
8/97 PLEXAR
980668
AT &T WIRELESS SERVICES
8/97 PAGING SERVICE
980669
OKLAHOMA TURNPIKE AUTHORI
PIKEPASS
DEPARTMENT TOTAL = = = =1
EMERGERCY MGMT OPERATIONS
------------------------ - - - - --
980014
AT &T WIRELESS SERVICES
PHONE
USE - STAMPER
980665
PSO
8/97
USE
980666
SOUTHWESTERN BELL TELE
6/97
NOR - PLEXAR
980667
SOUTHWESTERN BELL TELE
8/97
PLEXAR
DEPARTMENT TOTAL =___)
STREETS
------------------------ - - - - --
980093 CITY GARAGE
980214 D & J LAWN SERVICE
980215 BR,USHHOG SERVICES
960219 BRUSHHOG SERVICES
980224 GRASSHOPPER LAWN CARE
980225 GRASSHOPPER LAWN CARE
980268 STANDARD AUTO SUPPLY
980268 STANDARD AUTO SUPPLY
980406 TEXAS QPR INDUSTRIAL
960511 RAINBOW CONCRETE CO
980512 KIMBALL ACE HARDWARE
980535 CROW BURLINGAME
980551 SIGNALTEK INC
980595 YALE UNIFORM RENTAL
980599 GO SYSTEMS
980643 PRO PATCH
REPAIRS 8/97
MOW EL RIO 3/18/97
MOW EXPRESSWAY 3/18/97
MOW 169 3/18/97
MOW LAKERIDGE 3/18/97
MOW 3 LAKES 3/18/97
TRACTOR PARTS
TRACTOR PARTS
COLD PATCH - REPAIRS
CONCRETE- REPAIRS
MAINT /REPAIR SUPPLIES
REPAIR. PARTS
SIGNAL - 116TH /GARNETT
UNIFORM RENT /CLEAN
FUEL 8/97
STREET REPAIRS
46.45
195.00
142.80
52.22
136.95
218.34
57.95
473.09
19.59
15.00
149.00
868.11
232.24
6.95
86.40
2,700.09
10.60
64.12
46.62
23.23
144.57
199.47
80.00
65.00
1,650.00
250.00
390.00
51.26
452.17
102.83
391.50
299.87
5.38
1,753.00
140.00
434.70
3,800.00
9/12/97 8:07:44
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 9
- - -PO #
-- VENDOR
- - - - --
DESCRIPTION
------------------- - - - - --
AMOUNT
------- - - - - --
980645
TULSA COUNTY BOCC
STOP SIGNS
198.00
980649
TREASURER PETTY CASH
REIMB PETTY CASH
12.00
980657
HARES SHOE & ARCH SHOP
SAFETY BOOTS
208.00
980657
HARES SHOE & ARCH SHOP
SAFETY BOOTS
25.00
980665
PSO
8/97 USE
315.69
980665
PSO
STREET LIGHTS
2,281.08
980667
SOUTHWESTERN BELL TELE
8/97 PLEXAR
23.23
980668
AT &T WIRELESS SERVICES
8/97 PAGING SERVICE
41,70
980616
DEPARTMENT TOTAL =___)
REPAIR SUPPLIES
13,259.88
COMMUNITY CENTER
------------------------ - - - - --
980449
US POSTMASTER
PERMIT FEE
85.00
980587
SAM'S CLUB
TONER CARTRIDGE
123.48
980599
GO SYSTEMS
FUEL 8/97
13.05
980622
KIMBALL ACE HARDWARE
HOSE HANGER
8.46
980634
W W GRAINGER INC
LIGHTS,INTERCOM
87.33
980665
PSO
8/97 USE
1,530.83
980667
SOUTHWESTERN BELL TELE
8/97 PLEXAR
111.97
980599
DEPARTMENT TOTAL =___)
FUEL 8/97
1,960.12
PARK MAINTENANCE
------------------------ - - - - --
980085
YALE UNIFORM RENTAL
UNIFORM CLEAN /RENT
49.60
980093
CITY GARAGE
REPAIRS 8/97
73.96
980124
TOWN & COUNTRY LANDSCAPIN
MOW RAM PARK,
88.00
980124
TOWN & COUNTRY LANDSCAPIN
MOW ELM CREEK
438.00
980129
J B STIGALL
MOW ATOR
75.00
980129
J B STIGALL
MOW ATOR
75.00
980556
EQUIPMENT ONE RENTAL & SA
SNAKE RENTAL
49.50
980599
GO SYSTEMS
FUEL 8/97
189.91
980615
WATER PRODUCTS INC
REPAIR, SUPPLIES
73.61
980616
KIMBALL ACE HARDWARE
REPAIR SUPPLIES
25.85
980665
PSO
8/97 USE
881.55
980667
SOUTHWESTERN BELL TELE
8/97 PLEXAR
54.89
980668
AT &T WIRELESS SERVICES
8/97 PAGING SERVICE
13.90
DEPARTMENT TOTAL
- - - - - -- --
2,088.77
ECONOMIC DEVELOPMENT
------------------------ - - - - --
215.00
980557 OR MUNICIPAL LEAGUE OML CONFERENCE
CITY OF OWASSO
GENERAL FUND
9/1/97 8:07:44 A/P CLAIMS REPORT APAPVR. PAGE:
PO # VENDOR DESCRIPTION AMOUNT
--- ------ ------------------- - - - - -- - --
REIMB MILEAGE- TOBIAS
MEETING EXPENSES
115.63
38.94
369.57
43,307.07
10
980649 TREASURER PETTY CASH
980649 TREASURER PETTY CASH
DEPARTMENT TOTAL
FUND TOTAL = = = =5
1
1
1
REIMB MILEAGE- TOBIAS
MEETING EXPENSES
115.63
38.94
369.57
43,307.07
10
CITY OF OWASSO
WORKERS' COMP SELF -INS PLAN
9/12/97 8:07:44 A/P CLAIMS REPORT APAPVR PAGE:
0 # VENDOR DESCRIPTION AMOUNT
---- - - - -- -------------------------
------------------------- ------- - - - - --
GENERAL GOVERNMENT
------------------------ - - - - --
980148 WARREN CLINIC
980169 MAY'S DRUG
980169 MAY'S DRUG
980172 WARREN CLINIC
980172 WARREN CLINIC
980455 PHYSICIAN ANESTHESIA
980461 TERRY GERARD DO
DEPARTMENT TOTAL = = = =)
FUND TOTAL = = = =>
507037 51.66
D02107 58.28
H12176 50.83
L01307 47.68
P06257 74.66
D01147 551.20
D01147 79.85
914.16
914.16
1
CITY OF OWASSO
AMBULANCE SERVICE FUND
9/12/97 8:07:44 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - --
250.00
30.00
70.00
241.80
59.49
1,512.63
101.18
2,365.10
2,365.10
2
AMBULANCE
------------------------------
980038
JEFFERY GALLES MD
MONTHLY EMS AUDIT
980241
MEDICAL COMPLIANCE SPECIA
BIO -WASTE DISPOSAL
'
980339
PACE PRODUCTS OF TULSA Iii
AMBULANCE SUPPLIES
SUPPLIES
980433
ALKO ENTERPRISES INC
AMBULANCE
980473
BERGEN /BRUNSWIG MEDICAL
AMBULANCE SUPPLIES
980550
MEDICLAIMS, INC.
MONTHLY SERVICE FEE
'
960639
ERNIE MILLER.
VEHICLE REPAIR
'
DEPARTMENT TOTAL
'
FUND TOTAL
250.00
30.00
70.00
241.80
59.49
1,512.63
101.18
2,365.10
2,365.10
2
CITY OF OWASSO
E - 911
9/12/97 8:07:44 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
----- - - - - -- ------------------- - - - - -- ------- - - - - --
POLICE COMMUNICATIONS
------------------------ - - - - --
980037 SOUTHWESTERN BELL TELE E -911 SERVICE 1,847.73
- - - - --
DEPARTMENT TOTAL =___) 1,847.73
- - - - --
FUND TOTAL =___) 1,847.73
3
9/12/97 8:07:44
CITY OF OWASSO
CITY GARAGE
A/P CLAIMS REPORT APAPVR PAGE: 15
�l
PO #
VENDOR
DESCRIPTION
-- - - - - --
AMOUNT
------- - - - - --
----------
------------------- - - - - --
--------------- --
CITY GARAGE
---------------
- --
19.15
980072
WELSCO INC
CYLINDER RENT
41.60
980090
YALE UNIFORM RENTAL
UNIFORM CLEAN /RENT
12.08
'
980093
CITY GARAGE
REPAIRS 8/97
REPAIRS
35.00
980198
YOUNG'S TIRE SERVICE
TIRE
41.56
980232
FARRS CYCLES
REPAIR PARTS
145.07
980486
C &H DISTRIBUTORS INC
OIL GAUGES
73.31
'
980490
W W GRAINGER INC
ROTARY OIL PUMP
700.63
980535
CROW BURLINGAME
REPAIR PARTS
24.37
980536
BIG "A" AUTO PARTS TULSA
REPAIR PARTS
73.92
980536
BIG "A" AUTO PARTS TULSA
CARB /BRAKE CLEANER
135.80
980537
OWASSO TIRE BARK
TIRES /REPAIRS
1,178.99
I
960549
KEYSTONE EQUIPMENT CO
REPAIR BACKHOE
976.00
980567
MAC'S HYDRAULICS INC
CYLINDER REPAIR
232.50
980568
RADIATOR SHOPPE INC
RADIATOR REPAIRS
204.00
980569
JOE ESCO TIRE COMPANY
TIRES
406.45
980586
TULCO OILS INC
OILS /LUBES
MAINT SUPPLIES
68.41
980587
SAM'S CLUB
176.95
980588
OWASSO GLASS
REPLACE WINDSHIELD
35.00
980590
HOWARD STAMPER
RADIO INSTALLATION
91.78
980597
RELIABLE TIRE AND AUTO
VEHICLE REPAIR
14
980598
FRONTIER INTERNATIONAL TR
REPAIR PARTS
45.49
980599
GO SYSTEMS
FUEL 8/97
19.76
980631
OFFICE DEPOT CARD PLAN
VEHICLE SUPPLIES
3.25
980649
TREASURER PETTY CASH
REIMB PETTY CASH
179.85
980659
INTERSTATE BATTERY SYSTEM BATTERIES
50.00
980660
JERRY WOODS WELDING
REPAIR REFUSE TRUCK
195.33
980665
PSO
8/97 USE
48.90
980667
SOUTHWESTERN BELL TELE
8/97 PLEXAR
6.95
980668 AT &T WIRELESS SERVICES
8/97 PAGING SERVICE
=___}
5,252.00
DEPARTMENT TOTAL
'
- - - --
____>
FUND TOTAL
5,252.00
�l
CITY OF OWASSO
CAPITAL IMPROVEMENTS
9/12/97 8:07:44 A/P CLAIMS REPORT APAPVR PAGE: 16
0 VENDOR DESCRIPTION AMOUNT
---- - - - -- -------------------------
------------------------- ------- - - - - --
DRAINAGE
------------------------ - - - - --
980546 ANCHOR STONE CO
DEPARTMENT TOTAL
FUND TOTAL =___)
GRAVEL -HALE ACRES PROJECT 20.83
20.83
20.83
CITY OF OWASSO
AMBULANCE SERV CAPITAL IMPROVEMENT
9/12/97 8:07 :44 A!P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- --
AMBULANCE
------------------------ - - - - --
90441 ALLIANCE MEDICAL, INC.
DEPARTMENT TOTAL = = = =7
FUND TOTAL
GRAND TOTAL
EMT EQUIPMENT
999.00
999.00
999.00
345,483.24
17
CITY OF OWASSO '
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 08 \30 \97 '
DEPARTMENT
EXPENSES
EXPENSES
Managerial
6 #5711.0 .
Finance
4,890.12
Cammurty Devel4pmt .
..:.
5 '�L13 2
Municipal Court ... ..............
1,900.88
'
Engineering .....::..:.;:..:::.
�:...::
Support Services
73.50
411919
P. Y
2. V
2.19..;;.:::::::
_ 4.4,���
Central Dispatch
_
4210.79
Arim�l
Fire
471.14
39 654.70
Street.. .....
064
8, 49
Community Senior Center
...............................
2890.01
Park Ma ::::: >:: <.:::::::
Menace .::
.........
>:
..... : >:.> ......:.
2,692:
Economic Development
1 636.03
FUND TOTAL
APPROVED: 09 \16\97
Mayor
Council Member
Council Member
$1,073.13 $129,712.56
i
1
1
1
1
1
I
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 08 \30 \97
Mayor
Council Member
Council Member
09 \16\97
V
0
ul _ $ ' 1
TO: RODNEY J. RAY
CITY MANAGER
FROM: PHIL LUTZ
ENGINEERING CT MANAGER
SUBJECT: ACCEPTANCE OF WATER SYSTEM
BANK OF THE LAKES
DATE: September 10, 1997
BACKGROUND:
The project is located one -fourth mile west of the 86th Street North and 129th East Avenue
intersection, immediately west of the existing Warehouse Market. (see attached location map).
No ODEQ permit is required for this line as it is less than 1000' and no greater than 6 ". The
water system consists of approximately 200 LF of 6" line. Sanitary sewer service is provided
by an existing system.
Designs for all facilities were reviewed and construction inspected by Public Works personnel.
FINAL INSPECTION:
A final water system inspection was attended by Public Works and contractor personnel on
September 5, 1997. There were no deficiencies noted.
The developer has provided a one -year maintenance bond (see attached).
1P RECOMMENDATION:
Staff recommends acceptance of the Bank of the Lakes water line.
'
ATTACHMENTS:
1. Location map
2. Maintenance bond
it
A
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N � Q LIVu
= MLrilua
L/V u W
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86TH
86TH S N. PL.N. Q
5TH PL BANK OF I
THE LAKES =
85TH N i—
85TH N
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84TH r
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84TH
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Y t�
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1 LOCATION MAP
N BANK OF THE LAKES
a
w CITY OF OWASSO, OKLAHOMA
m PUBLIC ENGINEERING O S DDIVISIOrRvMENT
0
DATE s/s7
0
MAINTENANCE BOND
KNOW ALL MEN BY THESE PRESENTS, That we
Bond #11966
Landco Construction
Company
as Principal, and Victore Insurance Company as
Surety, are held and firmly bound unto city of Owasso
as Obligee, in the penal sum of Eight Thousand One Hundred Eighty
Five & 29/100--------- ---- - - - -'-
------------ - - - -($ 8,185.29 )
to which payment well and truly to be made we do bind
ourselves, our and each of our heirs, executors,
administrators, successors and assigns jointly and
severally, firmly by these presents.
WHEREAS, the said Principal entered into a contract with the
City of Owasso
dated
for
Waterline Extension at Bank of the Lakes, 12404 E. 86th St. North,
Owasso, OK
WHEREAS, said contract provides that the Principal will
furnish a bond conditioned to guarantee for the period
of one year(s) after approval of the final estimate
on said job, by the owner, against all defects in
workmanship and materials which may become apparent during
said period, and
WHEREAS, the
approved on _
said contract has been
day of _
completed, and was
19
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH
that, if the Principal shall indemnify the Obligee for all
loss that the Obligee may sustain by reason of any defective
materials or workmanship which become apparent during the
period of one year(s) from and after acceptance of the project
then this obligation shall be void, otherwise to remain in
full force and effect.
SIGNED, SEALED AND DATED This 9th Day of September, 1997
Landco Construction Company (Seal)
Principal
By:
Victore Insurance Company (Seal)
Su ty.
By:
(f;7 Attorney -In -Fact
John S. Wheeler
I D
u
6
I'l
0
MEMORANDUM
TO: RODNEY J. RAY
CITY MANAGER
FROM: PHIL LUTZ, P.E.
ENGINEERING PROD T ANAGER
SUBJECT: ACCEPTANCE OF OFF -SITE WATER AND SANITARY SEWER
SYSTEMS, LAKESHORE GREENS, PHASE I
DATE: September 9, 1997
BACKGROUND:
The facility is located one - eighth mile north of the 86th Street North and 97th East Avenue
intersection (see attached location map). The utilities consist of 917 LF of 8" sanitary lines and
1695 LF of 8" water line. Oklahoma Department of Environmental Quality construction permits
No. WL000072970265 for water and No. SL000072970266 for sanitary sewers have been
issued. The off -site water connects to the line constructed for the Southern Links off -site water
constructed along the south side of 86th Street North. The Southern Links portion was permitted
previously by ODEQ under a Southern Links application and was tested together with the
Lakeshore Greens line.
Designs for the Lakeshore Greens utilities were reviewed and construction inspected by Public
Works personnel.
FINAL INSPECTION:
A final inspection was held by Public Works representatives with the contractor on September
5, 1997. Punch lists of items needed to bring the facilities to City standards were provided to
the contractor on that date (see attached punch list). All items have been completed.
One -year maintenance bonds are being prepared and will become effective upon Council
acceptance of the utilities. The water line maintenance bond will be written for both the
Lakeshore Greens and Southern Links off -site lines. Recommendation is contingent upon receipt
of the maintenance bonds prior to the September 16th Council meeting.
RECOMMENDATION:
Staff recommends acceptance of the off -site water and sanitary sewer systems for Lakeshore
Greens, Phase I, contingent upon timely receipt of the maintenance bonds.
1 ATTACHMENTS:
1. Location map
2. Punch list
0
MLa��
18TH
0
gTH S1 17TH ST
Z LAKE SHORE 16TH
GREENS
OFF SITE OUT
UTILITIES
8 6TH ST.
1 1 TH
1
85TH Q =
Z 10TH v
9TH m
Q 8TH
7TH
0 UT
7TH
LOCATION MAP
LAKE SHORE GREENS
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARMENT
ENGINEERING DIVISION
°AT 9/97
L
in
LAKESHORE GREENS
FINAL INSPECTION
OFF -SITE WATER AND SANITARY SEWER SYSTEMS
Sanitary Sewer
1. Manhole (MH) #1 - Regrout inside of rim.
2. MH #2 - Seal infiltration at section joints.
3. MH #4 - Regrout inside of rim.
4. Lamphole (LH) a - Install a plastic cap over the pipe
until final grade is determined during the maintenance
year, then install the rim and lid.
Water
1. The blow -off hydrant is too high. Adjust the valve and can.
2. Dress the construction area and regrade the trench area where
subsidence has occurred.
September 5, 1997
Completed
Wn
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
RODNEY J. RAY
CITY MANAGER
PHIL LUTZ, P.E. 1
ENGINEERING PR JEC AGER
ACCEPTANCE OF WATER AND SANITARY SEWER SYSTEMS
SILVER CREEK, PHASE I
September 10, 1997
The project is located three- fourths mile east of the 86th Street North and 129th E. Avenue
intersection, immediately east of the existing Brentwood Park addition (see attached location
map). ODEQ construction permit Nos. WL000072970344 for water and SL000072970345 for
sewers have been issued. The water system includes 4,865 LF of six -inch lines. The sewer
system includes 2,165 LF of eight -inch and 2,743 LF of ten -inch lines.
Designs for these utilities were reviewed and construction inspected by Public Works personnel.
FINAL INSPECTION
Public Works personnel held final inspections with the contractor on September 5, 1997 and the
attached punch lists were delivered to the contractor on that date. All punch list items were
completed by September 10, 1997.
The contractor has provided one -year maintenance bonds for the water and sanitary sewer
systems which will become effective upon Council acceptance of the work (see attached).
RECOMMENDATION:
Staff recommends acceptance of the Silver Creek, Phase I, water and sanitary sewer systems.
' ATTACHMENTS:
1. Location map
2. Punch lists
3. Maintenance bonds
womso
OUT
LAKEo0 PL
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UT ? 93RD ST
a � �
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91-sff�—�/
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INGHAM
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SILVERCOEEK
OUT
ST. N .
LOCATION MAP
SILVER CREEK
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARMENT
ENGINEERING DIVISION
°A� 9/97
SILVER CREEK I
FINAL INSPECTION
WATER AND SANITARY SEWER
Sanitary Sewer
1. Manhole(MH) I -2 - Seal infiltration at section joint and rim.
2. MH A -7 - Clean silt from manhole and grout brick extension a
minimum of 1" thick.
3. MH B -1 - Grout cracks on manhole interior.
4. General Comment - Set all lamphole casings in concrete after
final grade is established.
5. General Comment - Adjust manhole rims to grade after final grade
is established.
Water
` Elevation of water valves and hydrants will be checked after street
pavement is complete.
t
1
1
r
September 5, 1997
Completed
MAINTENANCE BOND Bond #11968
KNOW ALL MEN BY THESE PRESENTS, That we Landco Construction Company
as Principal, and Victore Insurance Company
Surety, as
y are held and firmly bound unto city of Owasso
as Obligee, in the penal sum of Ninety Seven Thousand Ei ht Hundred
Thirty Three & 00/ 100---------------------- - - --- 97,833.00 )
to which payment well and truly to be made we do bind
ourselves, our and each of our heirs, executors,
administrators, successors and assigns jointly and
severally, firmly by these presents.
WHEREAS, the said Principal entered into a contract with the
City of Owasso
dated
for
Installation of Waterline, Silver Creek Development
WHEREAS, said contract provides that the Principal will
furnish a bond conditioned to guarantee for the period
of one year(s) after approval
on said job, by the owner, against thall lndefects main
workmanship and materials which may become apparent during
said period, and
WHEREAS, the said contract has been completed, and was
approved on day of
19
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH
that, if the Principal shall indemnify the Obligee for all
loss that the Obligee may sustain by reason of any defective
materials or workmanship which become apparent during the
period of one years) from and after acceptance of the project
then this obligation shall be void, otherwise to remain in
full force and effect.
SIGNED, SEALED AND DATED This 9th Day of September, 1997
Landco Construction Company _(Seal)
Princip 1
By: —XA
Victore Insurance Company (Seal)
u -et
By:
Attorney -In -Fact
John S. Wheeler
M
11
4
MAINTENANCE BOND
KNOW ALL MEN BY THESE PRESENTS, That we
Bond #11967
Landco Construction
as rincipal, and victore Insurance Company as
Surety, are held and firmly bound unto city of owasso
as Obligee, in the penal sum of One Hundred Fifteen Thousand Five
ry
red -- Seven & 31/100----- -- -- - - - - -- - - - -- 115,557.31
--{$ )
to which payment well and truly to be made we do bind
ourselves, our and each of our heirs, executors,
administrators, successors and assigns jointly and
severally, firmly by these presents.
WHEREAS, the said Principal entered into a contract with the
City of Owasso
dated for
Installation of Sanitary Sewer, Silver Creek Development
WHEREAS, said contract provides that the Principal will
furnish a bond conditioned to guarantee for the period
of one year(s) after approval of the final estimate
on said job, by the owner, against all defects in
workmanship and materials which may become apparent during
said period, and
WHEREAS, the said contract has been
approved on day of _
completed, and was
19
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH
that, if the Principal shall indemnify the Obligee for all
loss that the Obligee may sustain by reason of any defective
materials or workmanship which become apparent during the
period of one year(s) from and after acceptance of the project
then this obligation shall be void, otherwise to remain in
full force and effect.
SIGNED, SEALED AND DATED This 9th Day of September, 1997
Landco Construction Company _(Seal)
Principa
By:
victore Insurance Company _(Seal)
S re y
By:
Attorney -In -Fact
U ohn S. Wheeler
II MEMORANDUM
' TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
' FROM: REGENA GUTHRIE
SUBJECT: 1997 -1998 GENERAL LIABILITY INSURANCE
' DATE: SEPTEMBER 10, 1997
BACKGROUND:
L programs, and safety
The City of Owasso, through its use of a variety of insurance products, p og y
and health education training seeks to minimize the City's exposure to risk. The single most
important component of the Risk Management Plan is the comprehensive municipality liability
product.
I 1h In the August 29, 1997, City Manager's report, a memorandum detailed the coverage, renewal
offer and quotes received for general liability insurance. The renewal quote received from
National American Insurance Company (NAICO) was $ 49,296, a decrease in premium from
' the previous year of $ 1,214, and included additional "special automatic fleet endorsement"
coverage. The quote for annual premium received from Oklahoma Municipal Assurance Group
' (OMAG) was $ 53,664.39, over $ 4,300 more than the renewal offer from NAICO.
The City, on August 29, 1997, nearly twenty days after renewal quotes were due and the
' analysis had been prepared, received from the Oklahoma Municipal Assurance Group (OMAG),
notice of a conditional 10% discount. (A copy of the OMAG notice is attached.) This discount
would represent a savings of $ 5,366.44, reducing the annual premium to $48,297.95, nearly
' $1,000 less than the renewal offer from NAICO.
' ANALYSIS:
Even though it would appear a $ 1,000 savings could be realized by rejoining the OMAG, the
GENERAL LIABILITY INSURANCE
SEPTEMBER 10, 1997
PAGE TWO
coverage differences should be considered. It is important to note that NAICO offers broader
liability coverage by offering category limits, whereas OMAG continues to combine those
category limits. Specifically, those variances are:
I. Law Enforcement Liability and Employment Related Acts Coverage
2. Public Officials Liability and Employment Related Acts Coverage
NAICO $2,000,000 Annual Aggregate EACH CATEGORY
OMAG Annual Aggregate is a COMBINED $2,000,000 limit with:
1) Law Enforcement Liability & Employment Related Acts
2) Public Officials Liability and Employment Related Acts
3. Employee Benefits Administration
NAICO No Annual Aggregate
OMAG Annual Aggregate is a COMBINED $2,000,000 limit with:
1) Law Enforcement Liability & Employment Related Acts
2) Public Officials Liability and Employment Related Acts
Two additional variances were discussed in the City Manager's report of August 29, 1997
relating to the manner in which vehicles would be added /deleted from fleet coverage and the
NAICO'S Aggregate Limit Provision.
COMI01ENTS:
1. OMAG has a much broader range of safety training for all areas of the City, however,
NAICO has performed valuable on -site loss control inspections and recommendations. If the
coverage is renewed with NAICO, staff would expect to utilize NAICO's defensive driver
training class for all City drivers, participate in seminars on such topics as Sexual Harassment,
ADA, FMLA, use their extensive safety training video library, as well as coordinate with
NAICO to customize a program to meet City safety training needs.
2. NAICO's staff of claim adjusters have been very professional and timely in settling tort
claims. Adjusters have personally visited Owasso residents who have filed claims. There have
been no citizen complaints received by this office regarding the settlement of claims against the
City.
3. OMAG'S offer of a conditional 10% discount three weeks after the published deadline for
GENERAL LIABILITY INSURANCE
SEPTEMBER 10, 1997
PAGE THREE
receiving quotes is not the way the City administration prefers to conduct business.
Interestingly, a similar "late offer" from OMAG was made last year. The staff cannot condone
' that manner of business by recommending consideration of the August 29th quote. The staff
plans to correspond with OMAG, however, to ensure the company understands that future quotes
MUST be received in a timely manner.
RECOMMENDATION:
Staff recommends that the City Council authorize purchase of General Liability, Public Officials,
g Law Enforcement, Automobile and Employee Benefits Administration insurance from National
![i American Insurance Company at a renewal premium of $ 49,296.
ATTACIEkWNTS:
National American Insurance Company Quotation
Oklahoma Municipal Assurance Group Quotation
1997 -98 General Liability Requirements
July 14, 1997 Memorandum
' August 29, 1997 Oklahoma Municipal Assurance Group Offer of Discount
11
1
POG. 4. 1'- 37 4: 45FT1 NOICO
N0.971 P.1 /10
Corporate Office: NATIONAL
AMERICAN Chandler, oabo na:
Omaha, Nebraska Chandler, Oklahoma
�NSURANCE
COMPANY
OML and NALCO -
Working together to provide
Property, Casualty, Professional
and Errors and Omissions Insurance Programs
INSURANCE Q UOTATION
Proposal for
Town of Owasso
Effective 71/01/97
Presented By
J -P Hogan Insurance
Post Office Box 957
Owasso, OK 74053
(918)272 -3435
The Public Entity insurance is marketed
through local independent insurance agents
and endorsed by the Oklahoma Municipal League.
UNDERtyPMNG OFFICE
1005 AtUSOX *P.Q Drawn D +C%andbr,CHaAome 74- U40IPA23 1- 800 - 332- 221011FAXO5- 258 -"03
1010 Manvel Avenue ❑ P,O, Box 9 O Chandler, Oklahoma 74834
405 -268 -0804 ❑ WATS 1. 800 -822 -7802 0 FAX 405 -258 -0176
RUG. 4.1997 4: 48M WICO NO. 971 P.7i10
INS URA NCE QUOTATION S UMMARY
GENERAL LIABILITY ANNUAL PREMIUM ......................... $11,053
(NO DEDUCTOLE)
PUBLIC OFFICIALS ERRORS & OMISSIONS ANNUAL PREMIUM .......... $6,397
($1,000 DEDUCMLR)
LAW RGORCBNENT PROF. LIABILITY ANNUAL PREMIUM ............. $9,403
($11000 DEDUCTIBLL,
AUTOMOBILE ANNUAL PREMIUM .. $21,8W
(NO DEDUCTIBLI)
EMPLOYEE BENEFITS LIABILITY ANNUAL PREbfIUM ...................... $644
(NO DTDUCTmu)
TOTAL INSURANCE PREMIUM . • • • • • • • • • ... 6 $9,296
i
OKLAHOMA MUNICIPAL ASSURANCE GROUP
COVERAGE PROPOSAL SUMMARY
for
City of Owasso
Owasso Public Works Authority
Owasso Public Golf Authority
Owasso Economic Development Authority
Plan Period: 11/01/97 to 11/01/98
1)
BODILY INJURY &
PROPERTY DAMAGE - Coverage A & B ...... ............................... $
41,683.59
Deductible $ 0.00
$ 25,000 Each Property Damage Loss Per Occurrence
$ 100,000 Each Other Loss Per Occurrence
$1,000,000 Aggregate Per Occurrence
UNLIMITED ANNUAL AGGREGATE LMT APPLIES
2)
PERSONAL INJURY - Coverage C ............... ............................... $
INCLUDED
(LAW ENFORCEMENT) ""'
$1,000,000 Each Loss Per Occurrence (Federal Acts)
$2,000,000 Annual Aggregate shared with Coverage D
Deductible $ 1000.00
3)
ERRORS AND OMISSIONS - Coverage D
....................... $
(PUBLIC OFFICIAL'S) " " " " "`""""
INCLUDED
$1,000,000 Each Loss Per Occurrence (Federal Acts)
$2,000,000 Annual Aggregate shared with Coverage C
Deductible $ 1000.00
4)
AUTOMOBILE LIABILITY - Coverage E & F ...... ............................... $
11,939.40
$ 25,000 Each. Property Damage Loss Per Occurrence
h100,000 Each Other Loss Per Occurrence
,0009000 Aggregate Per Occurrence
UNLMUTED ANNUAL AGGREGATE LIMIT APPLIES
5)
HIRED AND NON -OWNED AUTO LIABILITY ...... ............................... $
41.40
6)
AUTOMOBILE PHYSICAL DAMAGE - Coverage G ................................ $
0.00
7) EQUIPMENT PHYSICAL DAMAGE - Coverage H ... ............................... $ 0.00
8) POLLUTION DAMAGE - Coverage I .................................................. $ INCLUDED
$ 25,000 Property Impairment Each Pollution Incident Loss
$ 100,000 Property Impairment Annual Aggregate
9) CRIMINAL DEFENSE REIMBURSEMENT - Coverage J ......................... $ INCLUDED
$ 10,000 Each Criminal Defense Reimbursement
TOTAL ANNUAL PREMIUM
$ 53,664.39
L
I I
I I
I I
97/98 // '
1997 -98 CITY OF OWASSO GENERAL LIABILITY REQUIREMENTS
General Liability coverage Minimum component requirements:
Insured:
City of Owasso
Owasso Public Works Authority
Owasso Public Golf Authority
Owasso Economic Development Authority
w/ canine endorsement
General Liability to include:
1. Bodily injury - No liability limit - no deductible
2. Property damage - No liability limit - no deductible
3. Personal injury - $2,000,000 annual aggregate - $1,000 deductible
4. Errors and Omissions (Public Officials & employment related coverage) - $1,000,000 per
occurrence, $2,000,000 annual aggregate - $1,000 deductible
5. Law Enforcement Officers Professional Liability & employment related coverage -
$1,000,000 each occurrence, $2,000,000 aggregate, $1,000 deductible
6. Employee Benefits Administration - No liability limit, $1,000,000 per occurrence
$ 1,000 deducible
' 7. Employment Related Acts - $1,000,000 per occurrence, $2,000,000 annual aggregate -
$1, 000 deductible
8. Pollution Liability & Cleanup, to include pesticide application and underground storage
tank(s) - $25,000 property impairment limit per incident, $100,000 annual aggregate
' $2,500 deductible
9. $10,000 each reimbursement: Criminal Defense Reimbursement- no deductible
'
10. Water (utility service) cut -off resulting in injury- $1,000,000 pe r occurrence, $2,000,000
' annual aggregate - $1,000 deductible
11. $ 10,000 per loss Medical Payments - volunteers
' 12. All legal fees, other fees, supplementary expenses to process, pay, or deny claims shall
be included in cost of insurance premium and not to be a part of the limit(s) of coverage,
' or treated as a reduction of coverage limit(s) available for claims.
1997 -98 CITY OF OWASSO
GENERAL LIABILITY REQUIREMENTS
PAGE TWO
Automobile Liability
1. Bodily and Personal Injury - no deductible
2. Property Damage - no deductible
3. Hired and Non -owned auto
"Special fleet endorsement to make all additions of vehicles during policy year
automatic, (requiring no notice to provider) and, with no additional premium due, and all
deletions with no reduction in premium allowable.
Quote should also include availability and charge for:
Training and eduction
Loss control and management issues training
Facility inspections
General and public works safety training
Police education and training
REVISED 7/10/97
II MEMORANDUM
II FROM:
RODNEY J. RAY
REGENA GUTHRIE
I' SUBJECT: GENERAL LIABILITY INSURANCE RENEWAL
DATE: JULY 14, 1997
NOTICE OF NOVEMBER 1 1997 RENEWAL:
The general liability insurance contract with National American Insurance Company will expire
November 1, 1997. Earlier this month, specific renewal information was provided to a local
independent agent, Mr. Moe Hogan, Hogan Insurance, for the purpose of obtaining a renewal
quote from the existing carrier. That same renewal information was also provided to the
previous carrier, Oklahoma Municipal Assurance Group.
Quotes for this coverage will be analyzed and evaluated with a complete review and
recommendation given to you on or before August 22, 1997.
If you wish me to proceed differently, or have questions or comments, please advise.
1
1
08/29/97 14:06 $405 848 1213 SEDGWICK JAMES
Oklahorna Municipal Assurance Group
FAX# (918) 272 -4999
August 29, 1997
Mrs. Regena Guthrie
Insurance Coordinator
City of Owasso
P. O. Box 180
Owasso, OK 74055 -0180
Re: Recent Board Actions on the Municipal Liability Protection Plan
Dear thrie:
[A 001
L►st. ;3�,6.�/-y
The OMAG Board of Trustees considered items concerning the November 1, 1997 -98 Municipal
Liability Protection Plan at the Regular Meeting on August 22, 1997. Because there were
several actions approved effective November 1, 1997, these items would also be available to
Owasso but were not known at the time your proposal was prepared.
There were several plan coverage enhancements. Attached is a brief summary of these changes.
We are reprinting the Liability Plan Document and will forward a specimen copy as soon as it
is received from the print shop.
In addition, the OMAG Board approved a 10% early payment discount for our members. Any
city that renews or joins the Plan and makes their payment_ by October 15th is eligible fora 10 %
discount off their annual premium. This means that Owasso may receive a 10% credit
($5,366.44) if your council decides to rejoin the Plan and processes payment by October 15th.
The OMAG Board and staff continue to refine this program and are proud of the benefits it
offers Oklahoma cities and towns. We would be happy to welcome Owasso back into the Plan.
Sincerely,
Pamela H. Spinks
Program Manager
Enclosure
405- 842 -9461 • 16 Northwest 63rd Street, Suite 301, Oklahoma City, Oklahoma 73116 - FAX 405- 848 -1449
The Oklahoma Municipal Assurance Group is an Interlocal Cooperation Act Agency of Cities and Towns Providing:
Life & Health Benefits Plan • Municipal Liability Protection Plan • Workers' Compensation Plan
Ub /ZU /97 14: 07 p 405 646 1L13 SEDG ICh JAMLS
,a
Agenda Item 8
Attachment_
August 22, 1997
1947 -9$ MUNICIPAL LIABILITY PROTECTION PLAN AMENDMENTS
Revise the November 1995 Municipal Liability Protection Plan Document, as amended in August
1996, to be effective November 1, 1997 as follows:
A. Adding a new paragraph to GENERAL PROVISIONS, I. AGREEMENT to read-
L91 002
'
If the Group revises this agreement to provide more coverage without additional
automatically be provided to all plhn members as
premium charge, such coverage will
of the date the revision is effective.
B. Amend GENERAL PROVISIONS, VI. GENERAL EXCLUSIONS-
1. 10. Claims, demands or actions seeking relief or redress in any form other than for
r,v,t R1 t et of 1968
monetary damages, except for those rouQht under Title VII, �.,.
Ac
(42 USC & 2000e1 as amended or the Oklahoma Anti- Discrim�nati�
1301 -09). (New language n erli
2. Delete exclusion 15 which relates to losses for damage to underground facilities
where the required notice procedures were not followed.
C. Add a new Rider A as coverage K for "Defense Reimbursement Coverage Program
'
for Inverse Condemnation, Annexation/Deannexation, • Zoning and Board of
Adjustment Matters" to read-
'
In addition to the coverage provided in the Municipal Liability Protection Plan, OMAG
agrees to reimburse any plan member for 509 of its legal expenses and costs, up to a
maximum of $10,000, after the plan member has paid $5,000 for such expenses and
costs, when incurred in the defense of any civil cause of action for inverse condemnation
or seeking injunctive relief or a declaratory judgment with regard to
'
annexation/deannexation, zoning or board of adjustment decisions of the plan member.
is when OMAG is providing coverage and defending any of
This coverage not available
the above causes of action under a reservation of rights. Regardless of the number of
actions brought against a plan member during the plan year, $10,000 is the total
'
maximum amount OMAG will reimburse a plan member.
Under this coverage program the plan member will be responsible for the selection and
' employment of legal counsel. OMAG's sole obligation shall be for partial
reimbursement of legal expenses and costs as provided herein. OMAG reserves the right
to audit related legal bills as necessary to determine the amount of reimbursement due
f to the plan member.
' ypDocumrnt: O:1 HOMEI COM VIOENDA%AUU\9MMLPP.AOD19 -15 -97
� I
11 MEMORANDUM
I I zo,
I�
RODNEY RAY
CITY MANAGER
FROM: JANIS WORLEY
COMMUNITY CENTER DIRECTOR
SUBJECT: DONATION FOR SOUND SYSTEM
DATE: September 2, 1997
BACKGROUND:
The sound system at the Community Center was installed when the
center was built in 1977. There have been few improvements over
the past twenty years on this system. The sound system has a
mixer board and microphones that must be adjusted each time they
are used. This system is very old and gets a lot of use. Two
speakers are mounted on the walls, and the system is not very
efficient when there are a large number of people in the room.
' Submitted quotes are:
Ace Sound Inc. $4,987.50
' 5336 S Peoria
Tulsa, Ok 74105
' Fairview Sound $4,991.00
4932 S 83 E Ave
Tulsa, Ok 74145
A citizen,
who wishes to remain anonymous, has offered
to pay
$5,000.00
toward a new system. The citizen believes it
will be
beneficial
to the community to have a better system for
Council
meetings,
Municipal Court, and all the other activities
that are
conducted
in that area.
A team of
staff members who regularly use the system reviewed the
quotes from three vendors for a new sound system for the Council
'
Chamber and the Recreation Room.
' Submitted quotes are:
Ace Sound Inc. $4,987.50
' 5336 S Peoria
Tulsa, Ok 74105
' Fairview Sound $4,991.00
4932 S 83 E Ave
Tulsa, Ok 74145
Falcon Audio $5,175.35
7120 N 111145 E Ave
Owasso, Ok 74055
All the quotes are within the same price range, with less than
$200.00 difference.
All three vendors offer quality products, however staff believes
Falcon Audio better addresses the need of the public to be able
to hear any speaker from anywhere in the room. Falcon Audio
proposes to put sixteen (16) speakers in the Council Chamber and
eight (8) speakers in the Recreation Room for the public to be
able to hear from any place in the two rooms.
This system includes:
2- 4 channel smart mixers
1- 8 channel, line /microphone mixer
9- lectern microphones with 20" extension
1- wireless microphone
1- dual cassette deck, with auto record mode
24 -8 11coaxial speakers with individual amplifiers
3- volume controls for area selection
2- 8 "coaxial speaker systems for projection system
Installation
FUNDING•
Funding will be derived from an anonymous donation of $5,000, to
be paid directly to Falcon Audio. The additional $175.35 can be
funded from the Community Center budget.
RECOMMENDATION•
Staff recommends Council accept the donation of a sound system.
Staff further recommends to the donor that the Falcon Audio
system be purchased and installed and provide a one year '
guarantee with it.
1
I I
I MEMORANDUM
' TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
' FROM: F. ROBERT CARR, JR., P.E.
PUBLIC WORKS DIRECTOR
1 SUBJECT: FY97 -98 STREET REPAIR PROGRAM
PRIORITY PROJECTS
DATE: September 11, 1997
BACKGROUND:
Public Works Department Engineering Division staff have compiled information pertaining to
needed street repairs in conjunction with the FY97 -98 Street Division Capital Outlay Budget.
Projects within the city limits were identified and a scope of work for each project was
developed.
A total of 153 projects were identified (see Attachment 1). Costs for each identified project
have been tabulated based on comparable median prices for recent similar projects.
Available funding for FY97 -98 street repairs is budgeted in the amount of $77,000 (Fund 51-
410- 5461). In addition, $37,000 was carried over from the FY96 -97 funds. Therefore, the total
available funding for FY97 -98 is $114,000. Of this amount, $8,000 is proposed to be used for
incidental maintenance. A net total of $106,000 is available for street repair projects. The
estimated cost for the 153 projects totals $2,091,361. Therefore, prioritization is required to
determine which projects can be constructed within the available budget since the list exceeds
' the budget.
The street survey also included identification of curbs and sidewalks in need of repair. Those
projects are not included in the associated cost of repair in this analysis unless adjacent to an
identified street repair. Curb and sidewalk repair will be addressed in a separate project analysis
to be used by the Public Works Department field crews.
PRIORITIZATION:
Each project on the list was evaluated by staff to determine a prioritized ranking. Projects were
' given a numerical score and the combined scores were tabulated to assess ranking. Criteria used
in the scoring included:
Affordability - The total cost of each project was compared with the other projects. The
1
Page 2
FY 97 -98 Street Repair Program
ability to complete a number of projects within the established budget is limited by the
relative cost of the repair. A high score in this category was indicative of a low cost of
repair.
Visibility - The projects in this category were scored based upon location and traffic
volumes. A high score was indicative of projects on collector streets or arteries and
locations near public buildings such as schools.
Work Orders - Many of the projects were included on the listings due, in part, to the
number of calls from residents in the vicinity. A high score in this category was
indicative of projects currently being tracked by the work order program.
FY96 -97 Project - Projects received points in this category by being included on the
FY96 -97 Street Repair lists but not yet accomplished.
OPTIONS:
Various options were evaluated to determine combinations of projects to achieve maximum use
of available funds, completion of high priority projects and repair of the most locations possible.
Each of the options also considered that twenty -one (21) of the identified projects lie within the
Emits of projects to be funded by the proposed bond issue. Analyses were performed on each
of the prioritization options for both passage and non - passage of the bond election. If the bond
issue passes, the FY97 -98 street repair program reduces to 132 projects at an estimated cost of
$1,565,892.
Three options were evaluated as follows:
tion 1- High Ranking Projects: Projects included in this option are those with the
highest resultant rankings. Attachment 2 is a summary of these projects. A total of 14 projects
with a total estimated cost of $105,909 are included. (Since some of these projects will be within
locations included in the proposed bond issue, the listing has been modified to include additional
projects based on passage of the bond issue. The modified list includes 20 projects at an
estimated cost of $103,455.)
tion 2- Least Cost Projects: Projects included in this option are ranked in order of
increasing cost. The lowest cost project being the first listed location. Attachment 3 is a
summary of these projects. A total of 56 projects with a total estimated cost of $105,123 are
included. (A modified list reflecting projects included in the bond issue is included. The
resultant is a list of 53 projects at an estimated cost of $103,988.)
tion 3- Combined High Ranking and Least Cost Projects: This option is presented as
a means to maximize the number of funded projects and repair streets with resultant high
rankings. The list includes least cost projects up to an estimated cost of $2,000 followed by
projects with the highest resultant rankings (see Attachment 4).
t
1
P
r
Page 3
FY97 -98 Street Repair Program
A total of 34 least cost projects are included with an estimated cost of $43,422. An additional
7 high ranking projects in the amount of $59,381 are included. The resultant list includes 41
projects with an estimated cost of $102,803. (A modified list reflecting projects included in the
bond issue is included. The resultant is a list of 43 projects at an estimated cost of $104,761.)
Summary- A summary of each option is shown below:
tion Projects Total Estimated Cost
High Ranking Least Cost Total
1 14 (20) - 14 (20) $105,909 ($103,740)
2 - 56 (53) 56 (53) $105,123 ($103,455)
3 7 (12) 34 (31) 41 (43) $102,803 ($104,761)
The number in parenthesis indicates projects with passage of bond issue.
FUNDING AVAILABILITY
In October 1995, Council approved a increase in residential waste collection rates. These
additional funds would go specifically toward street repairs. As previously stated, available
funding is $114,000 (51- 410 -5461) with $8,000 being withheld for minor repairs throughout the
year.
Staff believes that Option 3 combining high ranking and least cost projects provides for an
effective street repair program in FY 97 -98. Based on cumulative costs of repairs, sufficient
funds are available to complete forty -one (41) repair projects without the bond issue and forty -
three (43) projects with the passage of the issue. The total cost of the identified projects is
$102,803 and $104,761, respectively.
Staff proposes that remaining available funds be classified as contingency in case of unforseen
construction difficulties. As progress on these is made, a status report will be prepared to
summarize estimated costs versus actual expenditures. The status report will be used to identify
funds available for additional projects based upon the prioritized ranking.
Purchase and /or contract items requiring prior authorization will be brought before Council as
work at each location proceeds. Bid specifications will be prepared to enable a contractor to be
hired for multiple locations. Some of the projects are small enough that Street Division
personnel may be able to complete the needed repairs. In addition, materials purchased by the
' city for use by city crews may require prior authorization.
RECOMMENDATION:
' Staff recommends Council authorization to proceed with the following street repairs for the FY
97 -98 Capital Outlay Street Repair Program (as included in Attachment 4):
Page 4
FY 97 -98 Street Repair Program
Location
Estimated
Cost
Cumulative
Costs
8226 North 125th East Avenue
476
476
79th Place & 119th Avenue Intersection
495
971
Main Street, Between 9th & 10th Street
533
1,504
7713 North 126th East Avenue
702
2,206
8221 North 127th East Avenue
795
3,001
8333 North 121st East Avenue
874
3,875
306 East 23rd Street
888
4,763
10903 East 97th Street
915
5,678
86th & 97th East Avenue
939
6,617
112 West 11th Street
1,009
7,626
10809 East 96th Place
1,045
8,671
406 East 20th Court
1,061
9,732
8808 North 119th East Avenue
1,133
10,865
118th East Ave Between 81st & 82nd Street
1,139
12,004
76th Street @ PSO Building
1,160
13,164
8250 North 125th East Avenue
1,178
14,342
2305 North Dogwood
1,270
15,612
11622 North 103rd East Avenue
1,314
16,926
108th East Avenue South of 101st Street
1,335
18,261
7904 North 121st East Avenue
1,384
19,645
503 North Dogwood
1,410
21,055
903 North Ash
1,415
22,470
Eyebrow, 101st Street & 107th East Avenue
1,504
23,974
603 East 3rd Court
1,589
25,563
North of 100th Street & 107th East Avenue
1,635
27,198
76th Street ® SKO Building
1,639
28,837
12306 East 77th Street North
1,663
30,500
907 North Elm
1,710
32,210
302 East 23rd Street
1,815
34,025
704 North Atlanta
1,823
35,848
112th Place at 106th East Avenue
1,830
37,678
8910 North 119th East Avenue
1,875
39,553
On Bridge, 83rd PI Between 118th & 119th
1,898
41,451
83rd Street North & 116th Avenue Intersection
1,971
43,422
MEMORANDUM
' TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
' SUBJECT: PLAT AMENDMENT - NOTTINGHAM ESTATES
' DATE: September 9, 1997
BACKGROUND
The City of Owasso received a request for a plat amendment of Nottingham Estates, an addition
. to the City of Owasso. The amendment request involves a change in the building line of a
corner lot (Lot 22, Block 2) from the existing 30 feet on all yards fronting the streets (front yard
W. and corner side yard) to 30 feet on the designated front yard and 25 feet on the corner side yard.
An 8 1/2 x 11" copy of the Nottingham Estates plat is attached for your information and review.
Within an RS -2 (Residential Single Family Medium Density) zoning district, all corner lots are
required to have a minimum front setback of 30 feet in the front yard and 15 feet on the yard
which abuts the street. The amendment being requested by the applicant is in full compliance
with the Owasso Zoning Code and the Owasso Subdivision Regulations.
r
Oklahoma state law requires that in order to amend a subdivision plat, 100% of all property
owners within the addition must sign and approve of the amendment request. Attached is a copy
of the amendment request containing 100% approval from the owners within the Nottingham
Estates.
The Owasso Planning Commission unanimously approved this request at their September 8, 1997
meeting. Staff has no objections to this request.
RECOMMENDATION
Staff recommends approval of the plat amendment to Nottingham Estates, changing the required
building line on Lot 22, Block 2 to 30 feet on the front yard and 25 feet on the corner side yard.
ATTACHMENTS
1. Plat of Nottingham Estates.
2. Plot plan for Lot 22, Block 2.
3. Plat amendment request for Nottingham Estates.
LI
DATE FILED SEPT. 2- 1994 P
LAT NOr 5023
` -=-
NOTTINGHAM ESTATES Q7NORTH
AN ADDITION TO THE CITY OF OWASSO• TULSA COUNTY. STATE OF OKIAI1014A
A SUBDMSION OF THE SEI /4 OF THE NRI 14. LESS THE REST 450 ",'ET . ��i>• .w r.r
`w �• �YOm R•,lv T THEREOF. M SECTION 21• TORNSHTP 21 NORTH. RANGE 14 EAST. -a
21 SCAM !• -t0'
N 5023
DEVELOPER: PA Me JVArr RRC SrRACt
TYANN DEVELOPMENT. CO., firs r. nu ROCfA.T OLM
CURLY ORS. OALA
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LOCATION HAP OIFASSO, 01 4.
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AMENDMENT TO NOTTINGHAM ESTATES (PHASE I)
AN ADDITION TO THE CITY OF OWASSO,
TULSA COUNTY, STATE OF OKLAHOMA
THIS AMENDMENT to the Plat of NOTTINGHAM ESTATES (PHASE I) is made
this 31 day of July 1997 by the owners of the lots and blocks of NOTTINGHAM
ESTATES (PHASE I), an addition to the City of Owasso, Tulsa County, State of
Oklahoma, according to the recorded Platt thereof, as set forth opposite their names
herein below, to wit:
OWNER
LOT BLOCK
Patric L. and Vicki L. Joyce
1 1
L. A. and Billie Ferrell
2 1
Tyann Development Co: Inc.
3 1
Ronald and Donna Etchison
4 1
Tyann Development Co. Inc.
5 1
Tyann Development Co. Inc.
6 1
Tyann I) velopment Co. Inc.
7 1
Tyann Development Co. Inc.
8 1
Tyann liyelopment Co. Inc.
9 1
Tyann Development Co. Inc.
10 1
Tyann Development Co. Inc.
1 2
Tyann Development Co. Inc.
2 2
Morris Construction Co.
3 2
Gilbert D. and Sandra J. Carpenter
4 2
Morris Construction Co.
5 2
Dan W. and Karen D. Jobe
6 2
Charles E. and Marilyn R. Jones
7 2
John K. and Lynne Davis
8 2
Robert P. and Bobbie S. Doye'
9 2
Mark J. and Diana K. Quinlan
10 2
Charles A. and Teresa J. Lea
11 2
Tyann Development Co. Inc.
12 2
Lawrence A. and Billie J. Neal
13 2
J. Craig and Betty L. Corbett
14 2
C. W. and Kathleen Brusto
15 2
Jerry and Cheryl Jones
16 2
Travis D. & Cynthia Standridge
17 2
Daniel J. and Joann Seidlitz
18 2
Joseph P. and Sherry Beth Marinari
19 2
OWNER LOT BLOCK
Dean Foster Inc. 20 2
Dean Foster Inc. 21 2
Design Mark Builders Inc. 22 2
Preston L. and S. Diane Nix 1 3
Joe Gho and Francis Reed Gho 2 3
Tim and Carol K. Alley 3 3
Curtis and Kimberly Tabb 4 3
Jerry M. and Juanita Swan 5 3
James H. and Donna K. Siegfried 6 3
Freelance Homes Inc.
1
2
4
4
Tyann Development Co. Inc.
3
4
Tyann Development Co. Inc.
4
4
Richard A. and Rosemary S. Priest
4
Morris Construction Co.
5
6
4
Tyann Development Co. Inc.
7
4
Tyann Development Co. Inc.
8
4
Gilbert R. and Betty Purdy Jackson
2
WHEREAS, it is the desire of the above named owners to amend the plat of
NOTTINGHAM ESTATES (PHASE I), Plat #5023, and filed of record in the office of
the County Clerk of Tulsa County, State of Oklahoma on September 2, 1994, as it affects
the addition.
WHEREFORE, in consideration of the sum of Ten and no /100 Dollars ($10.00) in hand
paid, the receipt of which is hereby acknowledged, and other good and valuable
consideration, the undersigned do hereby amend and modify the Plat of NOTTINGHAM
ESTATES (PHASE I) as follows:
The required building lines for the dwelling on Lot 22 of Block 2 shall be
changed to a set back of 25 feet for the North side yard, which is adjacent to E.
92nd St. North, and shall remain a setback of 30 feet for the front yard, which
shall face West.
The undersigned, as owners of the affected lots, do hereby ratify and incorporate by
reference, and affirm all parts of the Platt, Deed of Dedication, and Conditions and
Restrictions which are not amended hereby and which are consistent herewith. This
Amendment shall be effective from the date hereof, and shall be enforceable to the same
extent and in the same manner as if originally set forth fully in the original Platt, Deed of
Dedication, and Conditions and Restrictions of the NOTTINGHAM ESTATES
ADDITION (PHASE I).
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed
the day and year first written above.
ATTEST
1 1: ►v1
TIN
Lot 1 Block 1
Lot 2 Block 1
ATTEST OWNER
Lot 3 Block 1
c70
Lot 4 Block 1
W
Lot 5 Block 1
t
' Lot 6 Block 1
Lot 7 Block 1
ATTEST OWNER
�4nn {/Q. ✓a.�tOrYt ��d. �HC .
Lot 8 Block 1 ,
Lot 9 Block 1
Ai
��M �A. ✓StW�� t:1� CEO. �a.C.
Lot 10 Block 1
k L'i ��
II.LZ-I
Lot 1 Block 2
fm � �
WORM
Ce. — <-,
Lot 2 Block 2
5
r
1
1
I I
ATTEST
OWNER
�/I�yr -ri s L` y.�s�► -tip i'6N �a.
Lot 3 Block 2
Lot 4 Block 2
X
/;/Orr 1 s G OAs61f CA-6h Ca
Lot 5 Block 2
Lot 6 Block 2
0
ATTEST
OWNER
O
b
Est -
_ A -
`ST� �
Lot i Block
Lot 9 Block 2
v
Lot 10 Block 2
Lot 11 Block 2
Lot 12
7
Block 2
ATTEST
1
1
1
1
r
OWNER
Lot 13 Block 2
Lot 14 Block 2
Lot 15 Block 2
Lot 16 Block 2
Lot 17 Block 2
ATTEST
l ,0
N-'< K /v1GC; n<:-, r'.
OWNER
DRn7IEL
ti
Lot 18 Block 2
1
Lot 1� �' Block 2
Lot 1 Q Block 2
Ery G.
Lot 21 Block 2 ,
G
Lot 22 Block 2 '
9 '
ATTEST
r
OWNER
Lot 1 Block 3
POP or
s
• LLL
Lot 3 Block 3
4-- —Joi
k ee 7
Lot 4 Block 3
�i
5 Block 3
1 10
ATTEST
11, �, I— ///, 4 4 �
wd wa m
I el�lol- �-
Lot 6 Block 3
Lot 1 Block 4
k u
Z
Lot 2 Block 4
G
L
�an� �Q ✓Q a�Iq.s�.�T Co. �c.
Lot 3 Block 4
Lot 4 Block 4
11
i
ATTEST
OWNER
ro
Lot 5 Block 4
2
Lot 6 Block 4
Lot 7 Block 4
Lot 8 Block 4
12
Before me, the undersigned Notary Public in and for said county and state, on this
day of ,,, s+ , 1997, personally appeared /14 4a f'e s 7
and known to be the identical person who attested the foregoing signatures on this
executed instrument by the owners of lots and blocks of Nottingham, acknowledged to me
that he witnessed all of the above signatures, and where applicable, witnessed authorized
signatures by corporate officers, which were all taken by each owner freely and voluntary
for the uses and purposes set forth herein.
GIVEN under my hand and seal of office the day and year first
Commission Expires
Notary
Tulsa County
State of Oklahoma
13
F,
h6
I �
I
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
' CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: REQUEST FOR AUTHORIZATION TO SOLICIT BIDS FOR
CONSTRUCTION OF RESTROOM IMPROVEMENTS AT THE
SPORTS PARK
' DATE: September 10, 1997
BACKGROUND
In February of 1997, staff began conducting monthly meetings with the Sports Park User Groups
regarding the construction of a restroom facility at the Owasso Sports Park. Representatives
L from each group that utilizes the Sports Park (Owasso Girls Softball Association, Future Owasso
Rams Baseball and Football, Green Country Soccer, and Concession Providers) along with city
staff had agreed that the construction of a restroom facility was the number one priority at the
Sports Park.
As a result of these regular monthly meetings, along with several additional special meetings,
the scope of what a restroom facility needed to include at the Sports Park was realized, an
architect was selected to design plans and specifications for the proposed facility, and donations
' from the private sector were also solicited to off -set construction costs. These efforts, on behalf
of the staff and user groups resulted in staff requesting, and the City Council authorizing, the
solicitation of bids for the proposed facility in June of this year.
Bid documents were then prepared and a mandatory pre -bid meeting was conducted with those
potential bidders that had obtained bid documents. Only one bid for the project was received
' with the total bid cost ($91,493) exceeding that which was allocated for construction ($65,000).
As a result, staff recommended that City Council reject the sole bid received and allow staff to
review various elements of the bid documents in order to address the cost of the project and
i encourage additional bidders.
' Staff conducted several meetings with potential bidders. All expressed that the construction
industry was busy, particularly residential, and that an autumn- winter time frame for
construction would be more palatable, thus enhancing their ability to bid on the project.
' Additionally, several thought an extension of the time in which to construct the facility to 150
days would also assist.
' Many of the "local" contractors were also simply not aware that the city was soliciting bids for
the restroom facility . Several expressed an interest in bidding on the project, either individually
or as a group.
c
Finally, an additional supplier of the stainless steel fixtures required for the facility was also
identified. Price quotes from both the original and new supplier are attached for your
information and review, representing a cost savings of over $5,000.
Staff has incorporated these identified and recommended changes into the bid document and is
requesting once again, for Council authorization to solicit bids. Addendums made during the
initial bidding have been included as well, and the facility is essentially unchanged. Copies of
the floor plan and elevation profile are attached for your information and review.
Funding for the facility is contained within the FY 1997 -98 Capital Improvements Fund. Again,
Council is only authorizing staff to solicit bids and is not authorizing the expenditure of funds
at this time.
Copies of preliminary bid documents are attached for your review and a complete bid
specification packet will be delivered to the Council prior to bid advertisement upon your
request.
RECOM MNDATION:
Staff recommends Council approval of the request to solicit bids for the construction of restroom
improvements at the Owasso Sports Park.
ATTACB MENTS:
1. Elevation profiles and floor plans for proposed restroom.
2. Addendums from initial bidding, now included in bid documents.
3. Letters of donated materials for the proposed restroom.
4. Supplier quotes for restroom fixtures.
5. Bid form.
' ADDENDUM NO. 1
' RESTROOM FACILITY
AT THE OWASSO SPORTS PARK
CITY OF OWASSO, OKLAHOMA
July 3. 1997
' This Addendum is part of the Contract Documents and Bid Specifications for this project and
modifies the original Bidding Documents. This Addendum is issued to clarify and /or revise the
following items for prospective bidders. Acknowledge receipt of this Addendum in the space
provided in Section 00200, Page 1 of 6 of the Contract Documents. Sign this Addendum and
include it in your Contract Documents and Specifications Book.
ITEM NO. 1
All bidders are to be pre - qualified with the City of Owasso. If bidder is qualified with the City
of Tulsa, this will be accepted.
ITEM NO. 2
Finish floor elevation shall be 16" above existing grade. Allow for 4" of scraping, 16" of select
fill and 4" of concrete slab to achieve the desire elevation. Include in bid appropriate amount
of screenings for select fill. After more careful observation at site, it has been determined that
existing fill material at site is not acceptable.
ITEM NO. 3
Steel doors, frames and hardware have not been donated. The Owasso Soccer Club will not be
donating materials. Remove from list of donated materials, all items listed on the letter from
Rick Cook of the Owasso Soccer Club, in the section listed as "Donation Lists ".
ITEM NO. 4
For bid purposes, allow $5000.00 for donated materials.
ITEM NO. 5
Brick will be modular size. Allow $250/1000 for required brick.
ITEM NO. 6
Top course of block shall be bond beam.
ITEM NO. 7
First course of block shall be 12" block with 4" lip to the inside of wall to allow concrete slab
to rest upon.
RESTROOM FACILITY /SPORTS PARK
ADDENDUM NO. 1
PAGE 2
ITEM NO. 8
Stub out utilities 5'0" from structure.
ITEM NO. 9
Anchor bolts shall be galvanized, 3/4" x 8 ".
ITEM NO. 10
Contractor may bid standing seam metal roof as an alternate to the specified R -panel metal roof.
Remove page 30 of 6 of the BID FORM and insert new page attached.
ITEM NO. 11
Test fill to achieve 95 % compaction.
ITEM NO. 12
City will provide electrical power at site.
ITEM NO. 13
See attached sheet for canopy columns dimensions.
CITY OF OWASSO
Marci Boutwell, Con act Administrator
BIDDER
F17041_; I
P44-4
FLOOR PLAN
1/4" = 1' -0"
Ir I, I 17
GENERAL NOTE5:
STEEL
I. STEEL DOORS TO BE CURRIES MF6. OR
EQUAL.
2. SITE INFORMATION WILL BE OBTAINED I
VISIT WITH THE OWNER AFTER THE PRE -BIZ
5. TOILET ACCESSORIES:
SEE 5PEGIFICATION5 FOR GRAB BAR, RAF
TOWEL DISPENSER AND MIRROR. SIGN DE
BY BEST MPG. DISIGN A -102, ON "MENS" At
COLOR CH05EN BY OWNER OR OANER5 RE
LOCATION AND FASTENERS.
ADDENDUM NO. 2
RESTROOM FACILITY
AT THE OWASSO SPORTS PARK
CITY OF OWASSO, OKLAHOMA
July 8, 1997
This Addendum is part of the Contract Documents and Bid Specifications for this project and
modifies the original Bidding Documents. This Addendum is issued to clarify and /or revise the
following items for prospective bidders. Acknowledge receipt of this Addendum in the space
provided in Section 00200, Page 1 of 6 of the Contract Documents. Sign this Addendum and
include it in your Contract Documents and Specifications Book.
ITEM NO. 1
Interior drywall is to be painted.
ITEM NO. 2
Interior block is to be painted.
ITEM NO. 3
Paint wood soffit at exterior canopy.
ITEM NO. 4
Disregard sentence in specifications which states that contractor is responsible for rough -in
plumbing only. Contractor is responsible for all phases of plumbing, rough -in thru top -out.
ITEM NO. 5
Referring to building section note: It is the intent to have a 2 x 8 joist on both sides of rafter
at 32" o.c. (exposed and painted).
ITEM NO. 6
Exterior fascia and soffit clarification: It is the intent to have R -panel to wrap fascia and soffit
at exterior. Also install a continuous soffit vent constructed of R -panel material with punch
holes.
ITEM NO. 7
It is now the intent to have plumbing exposed in chase, rather than under slab.
CITY OF OWASSO
Marc& Boutwell, Contract Administrator
BIDDER
Date:
February 25, 1997
FUTURE OWASSO RAMS
P. 0. BOX 719
OWASSO, OK 74055
RE: CONCRETE DONATION (50 yards) FOR RESTROOM FACILITY AT OWASSO SPORTSPARK
DEAR MR. FELTS:
PLEASE ACCEPT THIS LETTER AS CONFIRMATION THAT RAINBOW CONCRETE WILL DONATE
THE 50 YARDS OF CONCRETE THAT YOU REQUESTED FOR THE RESTROOM FACILITY AT
THE OWASSO SPORTSPARK. THIS INCLUDES CONCRETE FOR THE FOOTING, SLAB AND
SIDEWALKS ON THIS PROJECT.
PLEASE KEEP US INFORMED AS TO WHEN THIS PORJECT WILL GET STARTED.
SINCERELY,
TO OMPSON
VICE - PRESIDENT
TT./ s f
COPY - DISPATCH
RAINBOW CONCRETE COMPANY
Mailing Address: P.O. Box 691084
Tulsa, Oklahoma 74169 -1084
Accounting: 234 -9044
Sales & Production: 437 -6874
Dispatch: 437 -6535
FUTURE OWASSO RAMS - YOUTH BASEBALL
8361 N. OWASSO EXPWY, SUITE F
OWASSO, OK. 74055
APRIL 29,1997
CITY OF OWASSO
207 S. CEDAR
OWASSO, OK. 74055
SUBJECT: DONATION OF MATERIALS FOR SPORTSPARK RESTROOM
DEAR MR. ROONEY:
PLEASE ACCEPT THIS LETTER AS CONFIRMATION THAT FUTURE OWASSO RAMS
YOUTH BASEBALL WILL DONATE 50 SHEETS OF 3/4" CDX PLYWOOD FOR ROOF DECK
OF SPORTSPARK RESTROOMS. ALSO FUTURE OWASSO RAMS BASEBALL WILL
DONATE 3 LITHONIA HI -TEK INDUSTRIAL HIGH PRESSURE SODIUM LIGHT FIXTURES
MODEL #TWP, THAT CAN BE USED INSIDE OR OUTSIDE.
PLEASE NOTE OUR SUPPLIERS WISH TO REMAIN ANONYMOUS. FUTURE OWASSO
RAMS GUARANTEES DELIVERY OF THESE ITEMS. THE COST OF WOOD CHANGES
DAILY IF STORAGE IS AVAILABLE WE WOULD LIKE TO DELIVER PLYWOOD AS SOON
AS POSSIBLE TO AVOID ANY PRICE INCREASE.
SINCERELY,
JAM FELTS
DIRECTOR F.O.R. BASEBALL
A :38 ET REF: FEEN6991 FR:FERGUSON ENTERPRISES T0:9182724991 Page 2 of 2
FMGUS0" FERGUSON ENTERPRISES,INC. Deliver To: DAVID WARREN
j� 6525 EAST 42ND STREET From : Leon Brannan
�?;#EWERPRISES, TULSA, OK 74145 -4629 Comments : DAVID THIS SHOULD BE WHAT YOU ARE
���� LOOKING FOR. PLEASE GIVE US AT LEAST THREE WEEKS LEAD
TI, ME ON THE FIXTURES AFTER PLACING ORDER
I 18:10:05 07 FEB 1997
!l
FERGUSON ENTERPRISES, INC.
F= RGUSON ENTERPRISES,IN`.- TI1LSA
Price QuoLation
Phone : 918- 628 -1500
,w Fax :918- 628 -131
3;d No..: 60600
d*Id Date: 02/07'97
Custo"rer: CIT" OF 01•iASSO
P 0 B(Y1 27
OWASSO, Ce, 74055
Job Naze : GiASSO BATHR)rM
CUSt PO' .
Quoted By: LCB
1te.1 Description Quantity Net Price !kt Total
----- ------- - - - - -- ------ ----------------------- - - - - -- -- - - - - -- - -- - - - - -- - -- -- - - - - --
S.S. LAVATOR`
6921 -It1O1 SS LAV 1079.93
6921 -6101 ! BRADLEv SS LA1'
CONSISTS OF THE FOLLOWING
8921 -101 ' 8 °MALL THICKNESS
8921 -115 '9015 !DIETERING F_
6920 -1-6 '1 -112" IN CHASE
P -TRAP
BRADL *\ SS TOILET
8922 -7180 SS TOILET 11::5.3
THIS INCLUDES THE FOLL0A4INS
6922 -7180 SS TOILET
B920 -101
SLOAN FLUSH VALV_ NEEDED
FOR THE TOILET
SLOAN =611 FLUSH VALVE 129.66
BRADLE'' S.S. URINAL
6923 -8000 ! SS URINAL
8923 -8000
SLOAN FLUSH VALVE
NEEDED FOR THE URINAL
SLOAN #609 FLUSH VALVE
1ti 3S._'8
1'_2.35
Ne Tota : T35.66
Tax: 0.00
ToLa-. 3895.6h
The quoted prices are based upon our receipt of the tota' job
quantity, and are for inmediate shipment on',y. Additions
or deletions riay require price changes. Future shi!rien_
subject to price in effect at ti -!e of shiprient. Net
responsible for delays by reason of strikes, accidents or
causes beyond our control. Purchaser's so'e warranti -s a.e
t4ise provided by products' �aanuFacturer.
I ntVIVLLL� nJ.��� -1 n I LJ >' 11V 1. I LL + +v vvti vJJJ JU 1 11 71 1I • JV IVV . VLJ
Patinell /Associates, Inc.
MANUFACTURERS' REPRESENTATIVES
Plumbing /Drainago /Mechanical Products
IJ O T A T = O N
7/1/97
Project: New ggstroo Sports Park, owigsso, K.
Architect: Quote # T7125
Engineer: Bid Date: 7/15/97 ,
Im DE CRIPTIO PRICE EACH '
Lgyatory 689.00
Mfgr: Acorn 1652- 1- ADA- BP- 3- M- LWI --OS, '
Uziniki s2o.00
Mfgr: Acorn 1700 -W -1, with 1272 flushvalve,
T '
Mfgr: Acorn 1679- W- 1--TG, with 1234 flushvalve, 700.00
quoted to '
These are budget prices only. These items have been q
wholesale distributors with applicable discounts. '
Carter Pannell
FL OW - 04pS
Pannell /Associates, Inc. - F.O. Box 470104 - Tulsa, OK 74147 - (918) 664.7732 • FAX (918) 664 -6333
BID FORM
RESTROOM FACILITY
AT THE OWASSO SPORTS PARK
ITEM #
DESCRIPTION
BID
001
Site Work
$
002
Concrete (Footings, Slab & Porches)
$
003
Masonry
$
004
Rough Carpentry
$
005
Thermal and Moisture Protection
$
006
Doors
$
007
Finishes
$
008
Specialties (Restroom Accessories)
$
009
Mechanical
$
Alt No. 1
Standing Seam Metal Roof
$
TOTAL BID FOR RESTROOM FACILITY
ESTIMATED COST OF DONATED MATERIALS $
TOTAL BID FOR RESTROOM FACILITY
LESS DONATED MATERIALS $
BID
0697 00200 - 3 of 6
4"
M
MEMORANDUM
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: SURFACE TRANSPORTATION PROGRAM FUNDS
DATE: September 11, 1997
BACKGROUND:
In 1994, the Oklahoma Department of Transportation created "urban" and "rural" community
designations for the purpose of distributing "Federal Aid - Surface Transportation Program"
(STP) funds to cities for local transportation (street) improvement projects. At the time the
designations were made, Owasso was assigned as a "rural" community due to the large
floodplain that separated the city from Tulsa. Even though our city strongly protested, the
designation was confirmed by ODOT and justified with a rationale that said "Competition for
the rural transportation dollar will be less than the competition in the urban areas". (Therefore
Owasso will be in a better position to receive funds.) The staff and City Council strongly urged
INCOG to support placing Owasso in the urban area because it was believed that the long
history of cooperation between the metropolitan cities would give each community a better
chance of sharing aring dollars rather than competing for the money. Unfortunately, INCOG opted
to support the rural designation for Owasso and accepted the rationale used by the state. Since
the time that designation was made, the cities in the Tulsa metropolitan area designated as
"urban" have received approximately six million dollars annually in local assistance funds (most
going to Tulsa, Jenks, & Broken Arrow) for collector and arterial street repair /construction
projects.
Two months ago, the City of Owasso responded to a request for the City to submit another grant
application for a portion of the rural "Federal Aid - Surface Transportation Program" funds.
The response made by the City Manager's office pointed out that to submit an application would
be pointless. That position was justified by submitting data gathered by the staff that showed
a disparity in the distribution of STP funds since 1994. During that time, the per - capita
spending for urban designated cities far exceeded the rural program funding. But, more
importantly, the per - capita funding for rural designated communities located within a
metropolitan area or county was zero. That information was received and validated by INCOG
and they also contacted ODOT on our behalf. As a result of a review of that data by the state,
ODOT has adopted a somewhat different position.
SURFACE TRANSPORTATION PROGRAM FUNDS
SEPTEMBER 11, 1997
PAGE 2
Subsequent to a telephone conversation on Wednesday, September 10, the City staff received
correspondence from ODOT asking that the City of Owasso apply for up to $750,000 in STP
funds. The ODOT has also extended the application deadline for Owasso in order to allow that
application. There are indications that an Owasso application would be most favorably received.
Those indications are from both state and INCOG sources.
ACTION REQUIRED:
The rg ant application requires a resolution from the City Council. Such a resolution has been
prepared by the staff for your consideration and action. ODOT has expanded the deadline for
receiving the Owasso grant application to September 25. Normally the process of asking for
such actions includes a notice to the City Council in the City Manager's Report. However, since
this situation has developed only since Tuesday and because the application time for Owasso was
extended only until September 25, it is necessary to request action without the normal time for
notice. It is the staff position, however, that submission of a grant application will not obligate
the City in any manner.
USE OF FUNDS:
According to the ODOT and INCOG, there will be approximately forty applications for the
available funds. Only twelve of those applications will be funded. While it appears the ODOT
is anxious to award an Owasso project, every available advantage should be taken in order to
ensure a successful application. The ODOT criteria appears to offer extra incentive to the state
and city if the local match is "in excess" of the required 25 %. Also, extra points are given to
an application that is "ready to go to bid" or requires a shorter time to be ready to bid.
Owasso has an eligible project that can receive those extra points. The 86th Street project
proposed in the current bond issue program would provide a 70 % match (almost three times the
required match) and, with the exception of some minor modifications, the engineering is
completed, making it very close to being ready to go to bid. Therefore, using the 86th Street
project will add to the chance the funds will be awarded and will allow the City Council to
reallocate the saved bond money ($750,000) to an additional project.
It should be noted, however, that the state required process for the approved project would
require a slight delay. The ODOT would require a review and approval of the plans (almost
guaranteed to require some changes). Additionally, ODOT would actually bid and oversee the
project (a welcomed requirement by the staff because it lessens the oversight requirement of the
City's inspection staff). As the program is currently operated, the City would send its share of
the project cost to the state prior or bid, and the state would them assume full responsibility for
the bidding and administration of the project.
II
SURFACE TRANSPORTATION PROGRAM FUNDS
SEPTEMBER 11, 1997
PAGE 3
COMMENTS:
1. In the long run, having the state administer the project could enhance the staff's ability to
manage the other eight million dollars in projects (if approved by the voters).
2. Other "STP" eligible streets include 96th, 76th, 116th, & 129th E Ave.
3. The state "adjusted" the "urban boundary" to include Owasso in order to provide funds
from the urban portion of the "STP ".
4. In order to give every advantage to the application, the staff believes that the application
should be made for funds to widen 86th Street (the bond issue project between Dogwood
and the west limits of the city). The project is already designed and, with minor changes,
is ready to proceed to bid.
5. The addition of $750,000 to the $6,000,000 bond issue street projects and the approximate
$1,000,000 76th & Highway 169 intersection project would give Owasso a total of almost
$8,000,000 in street projects funded this year.
RECOMMENDATION:
The staff recommends City Council approval of Resolution $97 -11, requesting $750,000 in
federal aid - Surface Transportation Program funds for widening a portion of 86th Street North.
ATTACHMENT:
1. Resolution #97 -11
C:\WPDATA\CMCNCL\MEMOS\1997\970916.STP
CITY OF OWASSO, OKLAHOMA '
RESOLUTION NO 97 -11 '
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, '
OKLAHOMA REQUESTING SURFACE TRANSPORTATION PROGRAM
URBANIZED AREA (STP -UZA) PROJECT.
WHEREAS, Surface Transportation Program funds for urbanized areas have been made
available for transportation improvements within approved Urban Areas; and,
WHEREAS, the City of Owasso, Oklahoma has selected a candidate project described
as follows: 86th Street North, east of Dogwood Street, approximately 1800 feet, including
intersection improvements at Main Street; and,
WHEREAS, it is understood by the City that a maximum of $750,000 in federal funds
will be provided for any individual project, and that a maximum federal share of 75 % of the
allowable construction costs will be permitted; and,
WHEREAS, the engineer's estimate of cost is $2,430,000, and Federal participation
under the terms of the Intermodal Surface Transportation Efficiency Act of 1991 relating to
Surface Transportation Program Urbanized Area funds is hereby requested for funding 31 % of
the project cost; and,
WHEREAS, the City of Owasso, Oklahoma proposes to use proceeds from a 1997 bond
issue and funds on hand from sales tax collections as the sources of funds for the balance of the
project costs; and,
WHEREAS, the City of Owasso, Oklahoma has contracted with FHC Inc, a qualified
engineer, to furnish engineering services in the preparation of detailed plans, specifications and
estimates, if the City's project is selected; and,
WHEREAS, FHC Inc has completed the plans, specifications and estimates; and,
WHEREAS, the City of Owasso, Oklahoma agrees to provide for satisfactory
maintenance after completion, to furnish the necessary right -of -way, and to be responsible for
all necessary utility relocations; and,
WHEREAS, the City of Owasso, Oklahoma agrees, as a condition to receiving any
Federal financial assistance from the Department of Transportation, that it will comply with Title
VI of the Civil Rights Act of 1964, 78 Stat 252, 42 USC 2000d et seq, and all requirements
imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, "Nondiscrimination of Federally - Assisted Programs
of the Department of Transportation- Effectuation of Title VI of the Civil Rights Act of 1964 ";
and,
i'
WHEREAS, the City of Owasso, Oklahoma agrees to become jointly responsible, with
the Oklahoma Department of Transportation and the contractor as co- applicants, for meeting all
Environmental Protection Agency (EPA) requirements for stormwater runoff from this project.
Further, if required, the City of Owasso, Oklahoma agrees to file jointly, with the Department
and the contractor, the general National Pollutant Discharge Elimination System (NPDES) permit
with the EPA which authorizes the stormwater discharges associated with activity from the
construction site identified in this resolution; and,
WHEREAS, the City of Owasso, Oklahoma further agrees to deposit with the Oklahoma
Department of Transportation the matching funds required ninety (90) days prior to the contract
letting date; and,
WHEREAS, the City of Owasso, Oklahoma further understands that acceptance of this
resolution by the Department is not a commitment to federal funding, but only registers the
City's interest and intent in participating in the program application process.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, that the Oklahoma Transportation Commission is hereby
requested to consider the selection of this project as a candidate for federal funding.
APPROVED AND ADOPTED this 16th day of September, 1997 by the City Council
of the City of Owasso, Oklahoma.
Mary Lou Barnhouse, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
IRonald D Cates, City Attorney
2
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JIM McELRATH
DIRECTOR OF SUPPORT SERVICES
SUBJECT: CITY SURPLUS AUCTION
DATE: September 11, 1997
BACKGROUND:
The City of Owasso has not had an auction for sale of surplus and /or obsolete materials since
the spring of 1996. Since that time various departments have gone through the useful life of
many items and have found that some others are no longer of any foreseeable use to the
City. In addition, the Owasso Police Department has accumulated a number of items, either
as evidence or through abandonment, etc. for which it has received court permission to
provide to the City to sell at auction.
According to the City of Owasso Code of Ordinances, Section 7 -108, the City Manager is
authorized to sell surplus goods at auction, provided that, if they total more than Five
Hundred Dollars ($500.00), "the council shall have declared them obsolete or surplus."
As indicated in the City Manager's Report on August 29, 1997, it is the intention of the City
Manager to request action of the Council to declare a number of items surplus or obsolete in
order to sell them at auction on Saturday, September 27, at 9:00 am at the Owasso
Community Center. As is also required by City Ordinance staff will ensure advertisement of
the auction and goods to be auctioned so that prospective buyers will have adequate notice.
All Metro -area newspapers will be utilized, as well as other venues, such as posters, flyers,
radio, etc. Proceeds from an auction of surplus items are deposited into the General Fund of
the City.
The items or categories of items and their estimated market values are listed below:
Various weight training benches and exercise equipment (good) ............... $234
Guardsman Shop Vac (poor) ...... ............................... $5
Gas Range (good) ............ ............................... $40
Desk chairs (poor to fair) ....... ............................... $20
Plastic patio chairs (fair) ........ ............................... $10
Adjustable Draftsman Table (good) . ............................... $150
CITY SURPLUS AUCTION
SEPTEMBER 11, 1997
PAGE 2
Drafting Light (good) .......... ...............................
$20
Ceiling fan (good) ............ ...............................
$10
Work tables (fair) ............ ...............................
$20
Coffeemakers (poor) ........... ...............................
$2
Fan(poor) ................. ...............................
$2
IBM Typewriter (fair) ......... ...............................
$20
Manual Wheelchair Ramp (good) ... ...............................
$25
Hose Reels (fair) .............. ...............................
$6
Secretary desk (fair) .......... ...............................
$50
Roll top desk (good) .......... ...............................
$75
Mapholder (good) ............ ...............................
$10
Bicycles (37 count) (poor to excellent) ............................. $2000
1963 Chevy Flatbed Truck (poor) .. ...............................
$200
1978 GMC 3/4 ton pickup (poor) .. ...............................
$200
1980 Ford Fairmont (poor) ...... ...............................
$200
1979 Chevy Luv (fair) ......... ...............................
$200
1979 Chevy Malibu Wagon (poor) .. ...............................
$200
1984 Plymouth Gran Fury (poor) ... ...............................
$100
1978 John Deere Backhoe (poor) ... ...............................
$500
Miscellaneous equipment (poor to good) .............................
$100
TOTAL ESTIMATED VALUE . ............................... $4,379
RECOMMENDATION:
Staff recommends that the City Council declare the above -named items obsolete or surplus,
thereby authorizing the City Manager to make the appropriate arrangements to sell said items
at public auction. The auction is to be held at the Owasso Community Center on
September 27, 1997 at 9:00 a.m.