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Home My WebLink About1997.10.07_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: October 7, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 3, 1997. Marcia outwell, City Clerk AGENDA 1. Call to Order 2. Invocation Pastor Bob Atwood New Hope Baptist Church 3. Flag Salute 4. Roll Call 5. Recognition of Block Party Hosts. Mayor Barnhouse Mr Rooney Owasso City Council October 7, 1997 Page 2 6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of September 16, 1997 Regular Meeting and September 23, 1997 Special Meeting. Attachment #6 -A B. Approval of Claims. Attachment #6 -B C. Consideration and Appropriate Action Relating to the Acceptance of an Agreement for Municipal Street Lighting Service with Public Service Company of Oklahoma for the Period July 1, 1997 through June 30, 1998, and Authorization for the Mayor to Execute the Document. Attachment #6 -C The staff recommends Council approval of the agreement with PSO for Municipal Street Lighting Service. 7. Consideration and Appropriate Action Relating to a Contract Between the City of Owasso and a "Third Party Administrator" for the City's Workers Compensation Self- Insurance Fund. Ms Guthrie Attachment #7 The staff has solicited quotations for the services of a third party administrator to assist in the management of the city's self - insurance workers compensation program and will recommend Council award of a one -year contract to United Safety and Claims in the amount of $11,205, to provide services as specified. I Owasso City Council October 7, 1997 Page 3 8. Consideration and Appropriate Action Relating to Council Approval for the Expenditure of Funds for Self - Insured Workers Compensation Excess Coverage. Ms Guthrie Attachment #8 The staff will recommend Council approval of the expenditure in the amount of $14,193 to National Union Insurance Company for the purchase of workers compensation excess insurance. 9. Report from City Manager 10. Report from City Attorney 11. Reports from City Councilors 12. Unfinished Business Owasso City Council October 7, 1997 Page 4 13. New Business F r 14. Adjournment i' OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING ' Tuesday, September 16, 1997 The Owasso City Council met in regular session on Tuesday, September 16, 1997 in the Council ' Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 12, 1997. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 7:05 p.m. ' ITEM 2: INVOCATION ' The invocation was offered by Robert Carr, Public Works Director. ITEM 3: FLAG SALUTE 1 Councilor Wilken led in the flag salute. ITEM 4: ROLL CALL FA 40 PRESENT ABSENT Mary Lou Barnhouse, Mayor Tracy Standridge, Vice Mayor Michael Helm, Councilor Denise Bode, Councilor Mark Wilken, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of September 2, 1997 Regular Meeting. B. Approval of Claims. ' C. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the Off Site Water System Constructed to Serve Bank of the Lakes. D. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the Off Site Water and Wastewater Systems Constructed to Serve Lakeshore Greens, an Addition to the City of Owasso, Tulsa ' County, Oklahoma. Owasso City Council September 16, 1997 E. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the Water and Sanitary Sewer Systems Constructed to Serve Silver Creek I, an Addition to the City of Owasso, Tulsa County, Oklahoma. The consent agenda included minutes of the September 2, 1997 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $43,307.07; (2) Workers Comp Self - Insurance Plan $914.16; (3) Ambulance Service Fund $2,365.10; (4) E -911 Fund $1,847.73; (5) City Garage $5,252.00; (6) Capital Improvements $20.83; (7) Ambulance Service Capital Improvement $999.00; (8) Payroll $129,712.56; (9) City Garage Payroll $3,369.56. Item C on the related to the acceptance of improvements to the off site water system constructed to serve Bank of the Lakes. Item D was removed from the agenda at the request of staff because maintenance bonds for water and sanitary sewer were not received by 5:00 p.m. on the Council date. Acceptance of off site water and sanitary sewer systems constructed to serve Silver Creek I was item E on the consent agenda. Dr Bode moved, seconded by Mr Helm, to approve the consent agenda with the removal of Item D. AYE: Bode, Helm, Wilken, Standridge, Barnhouse NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF GENERAL LIABILITY PUBLIC OFFICIALS. LAW ENFORCEMENT, AUTOMOBILE. AND EMPLOYEE BENEFITS ADMINISTRATION INSURANCE FOR 1997 -98. Ms Guthrie said that the City solicited and received quotes on general liability insurance coverage. After reviewing the quotes and training offered by the vendors, the staff recommended the purchase of general liability, public officials, law enforcement, automobile and employee benefits administration insurance from National American Insurance Company at a renewal premium of $49,296. Mr Helm moved, seconded by Mr Wilken to approve the insurance renewal with National American Insurance Company at a renewal premium of $49,296. AYE: Helm, Wilken, Bode, Standridge, Barnhouse NAY: None Motion carried 5 -0. 2 M Owasso City Council September 16, 1997 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF THE DONATION OF A SOUND SYSTEM FOR THE COMMUNITY CENTER. An Owasso citizen has offered to donate a new sound system to the City to be utilized for City Council and other City meetings. Ms Worley said that the current sound system in use was installed when the community center was constructed in 1977. A staff team, whose members are regular users of the system, reviewed quotes from three vendors, all of which were within the same price range. Further review of the product offered, led the team to believe that Falcon Audio offers the best system for the City's needs. Dr Bode moved, seconded by Mr Wilken, to accept the donation of a sound system to be installed at the community center, such system to be moved if the Council meeting room is moved, and that the system be purchased and installed through Falcon Audio, with a one -year guarantee. AYE: Bode, Wilken, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL ADOPTION OF A FY 1997 -98 CAPITAL OUTLAY STREET REPAIR PROGRAM AND AUTHORIZATION FOR THE PUBLIC WORKS DEPARTMENT TO INITIATE THE PROJECTS CONTAINED WITHIN THAT PROGRAM. Mr Carr presented the 1997 -98 Capital Outlay Street Repair Program. A total of 153 projects were identified and costs determined for each project. Projects were prioritized, with various options being evaluated. Several options were proposed, and the staff recommended approval of Option #3, High Ranking and Least Cost. Mr Groth asked if the City has a permanent policy against overlaying streets where curb & gutter is in place. Mr Carr said that the policy is to chip and seal rather than overlay, so that there is not a buildup of surfacing material. Mr Helm moved, seconded by Dr Bode, to adopt Option #3 for a FY 1997 -98 street repair program as funded in the Capital Outlay Budget, and to authorize the staff to initiate the actions necessary to accomplish that program. AYE: Helm, Bode, Wilken, Standridge, Barnhouse NAY: None Motion carried 5 -0. K Owasso City Council September 16, 1997 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF AN AMENDMENT TO THE NOTTINGHAM ESTATES PLAT. Mr Ray presented the item in the absence of Mr Rooney. The requested amendment involves a change in the building line of a corner lot from the existing 30' on all yards fronting the streets to 30' on the designated front yard and 25' on the corner side yard. Within an RS -2 zoning district, all corner lots are required to have a minimum front setback of 30' and 15' on the side yard. This request is in full compliance with the zoning code and subdivision regulations. Approval for the amendment was received from 100% of the property owners in Nottingham Estates. The Owasso Planning Commission approved the request at their September 8, 1997 meeting. Mr Wilken moved, seconded by Dr Standridge, to approve the plat amendment to Nottingham Estates, changing the required building line on Lot 22, Block 2 to 30' on the front yard and 25' on the corner side yard. AYE: Wilken, Standridge, Helm, Bode, Barnhouse NAY: None Motion carried 5 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO RE -BID THE CONSTRUCTION OF A RESTROOM FACILITY AT THE OWASSO SPORTS PARK. In June of this year, bids were solicited for the construction of a restroom facility at the Owasso Sports Park. Mr Ray said that only one bid was received, and that bid exceeded the allocated amount by more than $25,000. As a result, the staff recommend that the City Council reject the sole bid and allow the staff the review the bid documents to address the cost. Staff met with several potential bidders, who all said that the construction industry is extremely busy and that a fall- winter time frame would be much better for them. Documents have been prepared for a re -bid of the project. Dr Standridge moved, seconded by Dr Bode, to authorize a re -bid for a restroom facility at the Owasso Sports Park. AYE: Standridge, Bode, Wilken, Helm, Barnhouse NAY: None Motion carried 5 -0. 2 u IOwasso City Council September 16, 1997 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ' RESOLUTION #97 -11 A RESOLUTION REQUESTING STATE FUNDING OF A SURFACE TRANSPORTATION PROGRAM PROJECT. ' Mr Ray said that the City of Owasso has an opportunity to submit an application for a grant for a portion of the Federal Aid - Surface Transportation Program funds. The grant application requires a resolution from the City Council requesting the funds for a specific project and ' pledging matching funds to the project. The City of Owasso would like to utilize the funds for the 86th Street project and would be able to provide a 70 % match under the proposed bond issue program. A 25 % match is required, and there should be extra incentive for this grant to be awarded with the higher percentage of matching funds. Mr Wilken moved, seconded by Dr Bode, to approve Resolution #97 -11, requesting $750,000 in Federal Aid - Surface Transportation Program funds for widening a portion of 86th Street North. AYE: Wilken, Bode, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL AUTHORIZATION TO DECLARE CERTAIN ITEMS OBSOLETE OR SURPLUS AND TO CONDUCT A PUBLIC AUCTION FOR THE SALE OF SAID ITEMS. Mr McElrath said that the City has not conducted an auction for the sale of surplus or obsolete rr items since the spring of 1996. A number of items have been identified as surplus or obsolete, and the police department has accumulated items either as evidence or through abandonment, . for which permission has been received through the court for the sale of those items. Since the estimated value of the items is more than $500, they must be declared surplus by the City Council before they can be sold at auction. Proceeds from the auction are deposited into the ' General Fund. If approved, the auction will be held on September 27, 1997 at 9:00 a.m. at the Community Center. Dr Bode moved, seconded by Dr Standridge, to declare the items listed in the background information obsolete or surplus to the needs of the City, and to authorize the City Manager to make appropriate arrangement for the sale of said items at a public auction. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5 -0. W1 ON Owasso City Council September 16, 1997 ITEM 13: YMCA UPDATE AND STATUS REPORT. Mr John Swift and Mr John Mikos gave a status report on the activities of the City -owned Recreation Center, now leased to the YMCA. ITEM 14: REPORT FROM CITY MANAGER Mr Ray reported on the Day of Caring, Block Parties, All British Car Show, and a proposed family entertainment center. ITEM 15: REPORT FROM CITY ATTORNEY No report. ITEM 16: REPORT FROM CITY COUNCILORS Mayor Barnhouse thanked Warren Lehr for his help with the Sertoma golf tournament. ITEM 17: UNFINISHED BUSINESS None. ITEM 18: NEW BUSINESS None. ITEM 19: ADJOURNMENT Dr Bode moved, seconded by Mr Wilken, to adjourn. AYE: Bode, Wilken, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:47 p.m. Marcia Boutwell, City Clerk n Mary Lou Barnhouse, Mayor OWASSO CITY COUNCIL ' MINUTES OF SPECIAL MEETING Tuesday, September 23, 1997 ' The Owasso City Council met in special session on Tuesday, September 23, 1997 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin Board at 4:00 p.m. on Thursday, September 18, 1997. ITEM 1: CALL TO ORDER ' Vice Mayor Standridge called the meeting to order at 7:32 a.m. ITEM 2: ROLL CALL. Councilors present: Tracy Standridge, Vice Mayor, Denise Bode, Councilor; Mark Wilken, ' Councilor. Councilors absent: Mary Lou Barnhouse, Mayor, Michael Helm, Councilor. Staff present: Jim McElrath, Support Services Director. ' A quorum was declared present. ITEM 3: REQUEST APPROVAL OF A CLAIM NOT INCLUDED ON THE CLAIMS LIST AT THE SEPTEMBER 16.1997 REGULAR MEETING. Mr McElrath said that, due to an oversight, a claim for repairs to the 1988 Lodal refuse truck was not placed on the claims list for the last regular City Council meeting. The amount of that claims is for $2025 to be paid to Jerry Woods Welding. Since there are three weeks between Council meetings, the staff believes that this claim needs to be approved and paid at this time so that Mr Woods does not have to wait until after the next Council meeting to receive payment. Dr Bode moved, seconded by Mr Wilken, to approve the claim to be paid to Jerry Woods welding in the amount of $2025. AYE: Bode, Wilken, Standridge ' NAY: None Motion carried 3 -0. ' ITEM 4: ADJOURNMENT ' Mr Wilken moved, seconded by Dr Standridge to adjourn. AYE: Wilken, Standridge, Bode ' NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:34 a.m. Mary Lou Barnhouse, Mayor Marcia Boutwell, City Clerk / CITY OF OWASSO GENERAL FUND 10/03/97 8:25:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- - - - - - -- 980831 TREASURER PETTY CASH REIMB PETTY CASH 980831 TREASURER PETTY CASH REFUND PLUMB PERMIT DEPARTMENT TOTAL = = = => MANAGERIAL ------------------------ - - - - -- 980015 AT &T WIRELESS SERVICES 980798 REASORS 980808 OFFICE MAX 980831 TREASURER PETTY CASH 980831 TREASURER PETTY CASH 980831 TREASURER PETTY CASH 980831 TREASURER PETTY CASH 980831 TREASURER PETTY CASH 980883 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL = = = => FINANCE ------------------------ - - - - -- PHONE USE -RAY FILM DEVELOPING COMPUTER CABLES DEPT DIR MEETING REIMB PETTY CASH TENT RENTAL CITY MGR EXPENSES REIMB MILEAGE- BOUTWELL 8/97 USE 10.00 50.00 60.00 45.76 75.83 15.98 43.77 15.59 195.00 680.53 34.10 13.39 1,119.95 COMMUNITY DEVELOPMENT ------------------------ - - - - -- ' 980770 980182 ELEK -TER TAPE CARTRIDGES 232.08 OFFICE SUPPLIES 980184 CH HASKELL & ASSOC COMPUTER EQUIPMENT 45.00 REASORS 980831 TREASURER PETTY CASH REIMB IRS CONFERENCE 79.41 980831 980831 TREASURER. PETTY CASH REIMB MILEAGE - BISHOP 32.59 REIMB PETTY CASH 980883 DEPARTMENT TOTAL --- - -- - -> 8/97 USE - - - - - -- 389.08 COMMUNITY DEVELOPMENT ------------------------ - - - - -- ' 980770 NATIONAL FIRE PROTECTION CODE BOOK 980773 DOZIER PRINTING OFFICE SUPPLIES 980774 FLASHER CO., INC. BARRICADES -BLOCK PARTIES 980798 REASORS FILM DEVELOPING 980801 AUTO ZONE FREON 980831 TREASURER PETTY CASH REIMB PETTY CASH 980831 TREASURER PETTY CASH REIMB PETTY CASH 980883 MCI TELECOMMUNICATIONS 8/97 USE DEPARTMENT TOTAL = = = => 64.10 30.00 200.00 17.44 71.96 17.00 3.00 24.14 427.64 4 CITY OF OWASSO GENERAL FUND 10/03/97 8:25:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- MUNICIPAL COURT ------------------------ - - - - -- 980013 BRETT BURTON BAILIFF DUTIES 9/97 140.00 980184 CN HASKELL & ASSOC COMPUTER EQUIPMENT 10.00 980738 DOZIER PRINTING WARNING BOOKS 200.00 980762 LAW ENFORCEMENT SYSTEMS CITATION BOOKS 730.00 980853 HOWARD SMITH BAIL DUTIES 9/25/97 40.00 980883 MCI TELECOMMUNICATIONS 8/97 USE 16.37 DEPARTMENT TOTAL =___) 1,136.37 ENGINEERING ------------------------ - - - - -- 980184 CH HASKELL & ASSOC COMPUTER EQUIPMENT 225.00 980807 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 3.99 980808 OFFICE MAX LASER PRINTER 539.98 DEPARTMENT TOTAL =___> 768.97 GENERAL GOVERNMENT ------------------------ - - - - -- 980096 US POSTMASTER POSTAGE 1,000.00 980138 OKLAHOMA EAGLE CLASSIFIED ADS 43.92 980697 OWASSO REPORTER SUBSCRIPTION 17.50 980698 IKON OFFICE SOLUTIONS COPIER TONER 357.75 980718 INTEGRIS HEALTH PRE -EMP DRUG SCREEN 25.00 980719 THOMASON & MOSS NOTARY BOND 30.00 980740 HOWARD STAMPER RETAINER /SERVICES 150.00 980772 SCOTT MEDICAL CLINIC PRE -EMP DRUG SCREENS 260.00 980789 DOZIER. PRINTING PRINTED FORMS 89.90 980799 PITNEY BOWES INC POSTAGE SUPPLIES 121.39 980799 PITNEY BOWES INC ANNUAL MAINT AGREEMENT 502.00 960807 OFFICE DEPOT CARD PLAN COPY PAPER 309.82 980809 OWASSO GLASS DOOR REPAIR 88.00 980614 CROW BURLINGAME GENERATOR REPAIR 51.99 980828 TULSA WORLD AUCTION ADVERTISEMENT 36.30 980831 TREASURER PETTY CASH REIMB PETTY CASH 15.00 980849 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 48.24 980882 OKLAHOMA NATURAL GAS 8/97 USE 37.95 980883 MCI TELECOMMUNICATIONS 6/97 USE 16.70 DEPARTMENT TOTAL =___) 3,201.46 SUPPORT SERVICES ------------------------ - - - - -- 1 10/03/97 CITY OF OWASSO GENERAL FUND 8:25:17 A/P CLAIMS REPORT AFAPVR PAGE: 6 1 PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - - -- ------- AMOUNT - - - - -- 980090 YALE UNIFORM RENTAL UNIFORM CLEAN /RENT 35.70 980091 DEPARTMENT OF CORRECTIONS DOC WORKERS /PAY 312.18 980184 CH HASKELL & ASSOC COMPUTER SERVICES 1,192.50 ' 980191 AT &T WIRELESS SERVICES PHONE USE- McELRATH 8,9/97 94.49 980279 HARRISON MANUFACTURING RADIO BATTERIES 69.48 980286 PAGENET PAGER SERVICE 13.91 ' 980625 W W GRAINGER INC MAIHT SUPPLIES 23.36 980818 TAYLOE PAPER CO MAIHT SUPPLIES 98.91 980823 BAILEY EQUIPMENT REPAIR PARTS 39.61 980831 TREASURER PETTY CASH REIMB DOC MEALS 31.58 980831 TREASURER PETTY CASH REIMB PETTY CASH 16.35 ' DEPARTMENT TOTAL 1,928.07 ' POLICE SERVICES ------------------------------ 980004 AT &T WIRELESS SERVICES PHONE USE -ALL 150.02 980004 AT &T WIRELESS SERVICES PHONE USE - ALEXANDER 43.91 980006 L.E.T.N. SUBSCRIPTION 288.00 980011 THREE LAKES LAUNDRY UNIFORM CLEANING 428.20 980371 L & B ELECTRONICS RADIOS -HEW VEHICLES 1,750.00 980531 GUTH LABORATORIES INC BREATHALIZER SUPPLIES 89.96 980711 PHILLIPS POLICE EQUIP WHISTLES,NAME PLATES 103.05 980712 PATROL TECHNOLOGY UNIFORM SUPPLIES 614.00 980713 MELODY'S TAILOR SHOP UNIFORM ALTERATIONS 54.00 980715 ANCHOR PAINT PAINT 21.90 980716 ACCURATE FIRE EQUIPMENT SERVICE AIR BOTTLES 77.50 980776 REASORS FILM,DOG FOOD,SUPPLIES 108.19 980776 REASORS DISPATCH TRAINING 42.61 980778 NATIONAL BUSINESS FURNITU OFFICE CHAIR 102.95 980779 LARSEN ELECTRONICS, INC. RADIO ANTENNAS 117.40 980780 WAL -MART OFFICE SUPPLIES 16.62 980780 WAL -MART OFFICE SUPPLIES 7.87 980780 WAL -MART REMODEL SUPPLIES 42.76 980781 SUBURBAN OFFICE SUPPLY PRINTER CARTRIDGES 32.65 980795 PATROL TECHNOLOGY FIRING RANGE TARGETS 57.50 980795 PATROL TECHNOLOGY REPLACEMENT HAT 49.00 980796 POLICE PETTY CASH REIMB PETTY CASH .75 ' 980796 POLICE PETTY CASH REIMB PETTY CASH 6.88 980796 POLICE PETTY CASH REIMB PETTY CASH 4.70 980796 POLICE PETTY CASH REIMB PETTY CASH 13.18 ' 980798 REASORS FILM DEVELOPING 10.22 980804 CHEROKEE BUILDING MATERIA CEILING TILES 64.51 980806 MILL CREEK LUMBER & SUPFL MAINT SUPPLIES 30.42 980807 OFFICE DEPOT CARD PLAN COPY PAPER 112.94 980831 TREASURER PETTY CASH REIMB PETTY CASH 11.54 980831 TREASURER. PETTY CASH REIMB PETTY CASH 8. 79 CITY OF OWASSO GENERAL FUND 10/03/97 8:25:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 980882 OKLAHOMA NATURAL GAS 8/97 USE 45.51 980883 MCI TELECOMMUNICATIONS 8/97 USE 23.31 DEPARTMENT TOTAL =___> 4,530.84 POLICE COMMUNICATIONS ------------------------ - - - - -- 980009 DEPT OF PUBLIC SAFETY OLETS RENTAL 350.00 980011 THREE LAKES LAUNDRY PRISONER LAUNDRY 56.63 980651 DICTAPHONE DICTAPHONE TAPES 375.60 980776 REASORS PRISONER MEALS 226.05 980780 WAL -MART FILM PROCESSING 81.81 DEPARTMENT TOTAL =___) 1,090.09 ANIMAL CONTROL ------------------------ - - - - -- 980777 ANIMAL CAPE EQUIPMENT & S SHELTER SUPPLIES,EQUIP 361.18 980780 WAL -MART MAINT SUPPLIES 59.11 980883 MCI TELECOMMUNICATIONS 8/97 USE 5.43 DEPARTMENT TOTAL =___) 425.72 FIRE SERVICES ------------------------ - - - - -- 980039 BMI SYSTEMS OF TULSA COPIER LEASE /MAINT 165.25 980151 DON TAYLOR VOLUNTEER FIRE RUNS 49.50 980152 TODD GRUENEICH VOLUNTEER, FIRE RUNS 49.50 980153 RANDALL STARK VOLUNTEER FIRE RUNS 49.50 980154 RON STUCKEY VOLUNTEER FIRE RUNS 49.50 980155 MARK STEVENS VOLUNTEER FIRE RUNS 49.50 980156 TRAVIS FRY VOLUNTEER FIRE RUNS 49.50 980157 CARL BORZA VOLUNTEER FIRE RUNS 49.50 980158 CHRIS WILSON VOLUNTEER FIRE RUBS 49.50 980183 CASCO INDUSTRIES INC. OF PROTECTIVE GEAR 855.00 980184 CN HASKELL & ASSOC COMPUTER EQUIPMENT 175.00 980481 ARIZONA BILTMORE HOTEL LODGING- SEMINAR 660.54 980492 FRONTIER INTERNATIONAL TR ENGINE 2 REPAIRS 85.68 980494 CASCO INDUSTRIES INC. OF SCBA REPAIR. PARTS 156.85 980495 BOREN /ZINK SAFETY INC. SAFETY GEAR - HELMETS 951.25 980688 CLEARKOTE VEHICLE SUPPLIES 120.00 980717 CLASSIC CHEVROLET REPAIR SQUAD I 284.64 980742 CITY OF PHOENIX FIRE DEPT TRAINING LIBRARY MATERIAL 221.60 7 I i I I 10/03/97 8:25:17 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: 8 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 980759 NATIONAL FIRE PROTECTION 980760 WAYEST SAFETY, INC. ' 980831 TREASURER PETTY CASH 980831 TREASURER, PETTY CASH 980882 OKLAHOMA NATURAL GAS ' 980883 MCI TELECOMMUNICATIONS 980884 AT &T WIRELESS SERVICES 980884 AT &T WIRELESS SERVICES 11 t W DEPARTMENT TOTAL =___? EMERGERCY MGMT OPERATIONS ------------------------ - - - - -- 980014 AT &T WIRELESS SERVICES 980883 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL =___) STREETS ANNUAL MEMBERSHIP RESCUE ROPES PER DIEM- STUCKEY,ROONEY REIMB PETTY CASH 8/97 USE 6/97 USE PHONE USE -ALLEN 8,9/97 PHONE USE -ALL 8,9/97 PHONE USE - STAMPER. 8/97 USE 980210 GLOBAL OCCUPATIONAL SAFET HARD HATS 980214 D & J LAWN SERVICE MOW EL RIO 3/18/97 980215 BRUSHHOG SERVICES MOW EXPRESSWAY 3/18/97 980216 J B STIGALL MOW ATOR EASEMENTS 3/18/9 980218 J B STIGALL MOW MAIN ST EASEMENTS 980219 BRUSHHOG SERVICES MOW 169 3/18/97 980220 J B STIGALL MOW DRAINAGE 3/18/97 980444 W W GRAINGER INC REPAIR SUPPLIES 980508 BOLT EQUIPMENT FLEX -WING MOWER RUNNER 980515 BILL BASORE TOP SOIL 980545 MILL CREEK LUMBER & SUPPL REPAIR SUPPLIES 980548 LABELS 1 VEHICLE DECALS 980593 CROW BURLINGAME REPAIR PARTS 980601 HUGHES LUMBER CO MAINT /REPAIR SUPPLIES 980603 RAINBOW CONCRETE CO CONCRETE- REPAIRS 980656 YALE UNIFORM RENTAL UNIFORM CLEAN /RENT 980675 ENLOW FORD TRACTOR INC BACKHOE PARTS 980679 TULSA FARM EQUIPMENT CO REPAIR PARTS 980680 BAILEY EQUIPMENT WEEDEATER PARTS 980690 HARDY LANDSCAPE & LAWN INTERSECTION MOWING 980694 MITE HAWK INC STREET SWEEPING 980731 CROW BURLINGAME REPAIR PARTS 980732 MAXWELL SUPPLY OF TULSA CONCRETE SAW BLADES 980754 ROARK TRUE VALUE HARDWARE REPAIR, PARTS 980754 ROARK TRUE VALUE HARDWARE PAINT,SUPPLIES 95.00 113.39 140.00 20.00 164.62 1.53 108.93 108.93 4,824.21 11.97 -- - - - - -- -1_33 13.30 94.76 120.00 65.00 27.50 50.00 1,650.00 30.00 28.08 51.04 140.00 45.51 328.55 123.75 224.38 296.00 140.00 168.88 34.08 57.59 345.00 850.00 189.14 94.10 2.80 37.88 CITY OF OWASSO GENERAL FUND 10/03/97 8:25:17 A/P CLAIMS REPORT APAPVR PAGE: PO # ---- - - - - -- VENDOR, ------------------- - - - - -- DESCRIPTION ------------------- - - AMOUNT - - -- ------- - - - - -- 980755 TULSA FORD NEW HOLLAND, I BACKHOE REPAIR PARTS 116.32 980756 BAILEY EQUIPMENT WEEDEATEP. REPAIRS 241.60 980767 SIGNALTEK INC TRAFFIC SIGNAL MAINT 1,007.15 980788 TULSA COUNTY BOCC STOP SIGNS 439.25 980831 TREASURER PETTY CASH MTG EXP- WASHINGTON 36.80 980882 OKLAHOMA NATURAL GAS 8/97 USE 21.45 980883 MCI TELECOMMUNICATIONS 8/97 USE 8.31 DEPARTMENT TOTAL =___> 71064.92 COMMUNITY CENTER. ------------------------ - - - - -- 980191 AT &T WIRELESS SERVICES PHONE USE -SR. VAN 21.50 980691 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 54.48 980692 DALE & LEE SERVICE INC AIR COND REPAIR. 147.90 980882 OKLAHOMA NATURAL GAS 8/97 USE 61.90 980883 MCI TELECOMMUNICATIONS 8/97 USE 4.20 DEPARTMENT TOTAL =___> 289.98 PARK MAINTENANCE ------------------------ - - - - -- 980032 AT &T WIRELESS SERVICES PHONE USE - WARREN 27.10 980108 BOBBY DEYOUNG CLEAN ELM CREEK RESTR.00MS 190.00 980124 TOWN & COUNTRY LANDSCAPIN M0W RAM PARK 44.00 980124 TOWN & COUNTRY LANDSCAPIN MOW ELM CREEK 219.00 960129 J B STIGALL MOW ATOR 75.00 980140 LARRY TURNER MOW RAYOLA 579.00 980696 OGSA FENCE- SPORTS PARK 150.00 980708 BAILEY EQUIPMENT WEEDEATER SUPPLIES 57.93 980734 ANCHOR STONE CO GRAVEL 2.50 980745 WATER PRODUCTS INC WATER LINE SUPPLIES 37.46 980775 RIDGWAYS BLUEPRINTS- SPORTSPARK 36.94 980790 WATER. STORE INC SPRINKLER SUPPLIES 352.50 980797 ZEAGER, HARDWOOD SAFETY CHIPS -FALL ZONE 1,600.00 980831 TREASURER PETTY CASH REIMB PETTY CASH 20.00 DEPARTMENT TOTAL =_= 3,391.43 ECONOMIC DEVELOPMENT ------------------------ - - - - -- 980191 AT &T WIRELESS SERVICES PHONE USE- TOBIAS 8,9/97 53.42 980831 TREASURER PETTY CASH REIMB PETTY CASH 2.00 0 CITY OF OWASSO GENERAL FUND 10/03/97 8:25:17 A/P CLAIMS REPORT APAPVP. PAGE: PO # VENDOR DESCRIPT(ON AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 980831 980831 980831 980849 980849 TREASURER PETTY CASH TREASURER PETTY CASH TREASURER PETTY CASH SUBURBAN OFFICE SUPPLY SUBURBAN OFFICE SUPPLY DEPARTMENT TOTAL =___) FUND TOTAL =___> PER DIEM- TOBIAS TOBIAS- MILEAGE,MEETING EX REIMB PETTY CASH OFFICE SUPPLIES OFFICE SUPPLIES 148.00 288.82 12.50 48.12 15.60 568.46 31,230.49 10 CITY OF OWASSO WORKERS` COMP SELF -INS PLAN 10/03/97 8:25:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- GENERAL GOVERNMENT ------------------------ - - - - -- 980170 TERESA PINAROC MD L05087 980467 BERKLEY ADMINISTRATORS ADMIN FEE 9/97 980468 WARREN CLINIC K07297 980608 SCOTT MEDICAL CLINIC A03 ^_37 980722 VARSHA SIKKA MD H02096 980723 FELDMAN, FRANDEN, WOODARD D011,49 980727 HEALTHSOUTH HOLDINGS INC Y09256 980729 NEUROSURGERY SPECIALISTS S01197 980730 SPRINGER CLINIC H02096 980749 WARREN CLINIC J0'1317 980750 SUTTER CORP D01147 980751 HOME THERAPY EQUIPMENT D01147 980752 NICHOLS McCLANAHAN INC D01147 980753 TULSA ORTHO SURGEONS D01147 980831 TREASURER PETTY CASH REIMB MEDICAL CHARGES DEPARTMENT TOTAL =___) FUND TOTAL =___) 38.00 1,131.27 205.80 167.41 199.24 337.50 83.16 77.49 58.66 129.81 1,617.50 203.97 178.50 95.86 52.00 4,576.17 4,576.17 1 CITY OF OWASSO AMBULANCE SERVICE FUND 10/03/97 8:25:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- AMBULANCE ------------------------ - - - - -- 980038 JEFFERY GALLES MD MONTHLY EMS AUDIT 980477 ALKO ENTERPRISES INC AMBULANCE SUPPLIES 980493 ALLIANCE MEDICAL, INC. AMBULANCE SUPPLIES 980550 MEDICLAIMS, INC. MONTHLY SERVICE FEE 980664 ALLIANCE MEDICAL, INC. AMBULANCE SUPPLIES 980684 OR STATE DEPT HEALTH EMS RUN REPORT FORMS 980686 TRAMMEL BROTHERS DIST AMBULANCE SUPPLIES 980744 COMMERCIAL MED ELECTRONIC ANNUAL EQUIP INSPECTION 980884 AT &T WIRELESS SERVICES PHONE USE -ALL 8,9/97 DEPARTMENT TOTAL =___> FUND TOTAL =___> 250.00 326.35 854.60 1,592.18 836.40 166.00 90.00 '150.00 217.86 4,483.39 4,463.39 0 CITY OF OWASSO E - 911 10/03/97 8:25:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPT(ON AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- POLICE COMMUNICATIONS ------------------------ - - - - -- 980037 SOUTHWESTERN BELL TELE E -911 SERVICE 1,879.00 DEPARTMENT TOTAL =___> 1,879.00 FUND TOTAL =___> 1,879.00 3 1 ' CITY OF OWASSO CEMETERY CARE ' 10/031/97 8:25:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR. DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- - - -- CEMETERY ------------------------ - - - - -- 980800 MITCHELL FENCE CO DEPARTMENT TOTAL FUND TOTAL =___> FENCE- CEMETERY 9/2/97 16,516.25 16,516.25 16,516.25 11 CITY OF OWASSO CITY GARAGE 10/03/97 8:25:17 A/P CLAIMS REPORT APAPVR PAGE: 16 PO # VENDOR DESCRIPT(ON AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- CITY GARAGE ------------------------ - - - - -- 980090 YALE UNIFORM RENTAL UNIFORM CLEAN /RENT 58.80 980115 SAFETY KLEEN CORP. SERVICE PARTS WASHER 104.50 980623 BIG "A" AUTO PARTS TULSA REPAIR PARTS 215.69 980629 TULCO OILS INC OILS / LUBES 392.70 980678 RICH WHOLESALE TIRE TIRES -LODAL 668.00 980678 RICH WHOLESALE TIRE TRUCK TIRES 790.28 980678 RICH WHOLESALE TIRE AUTOMOTIVE TIRES 509.88 980678 RICH WHOLESALE TIRE TRACTOR TIRES /TUBES 114.46 980802 JERRY WOODS WELDING WELD BRUSHHOG 45.00 980807 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 89.95 980807 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 34.99 980810 OWASSO TIRE BARN TIRES /REPAIRS 70.15 980813 TULSA FORD NEW HOLLAND, I REPAIR PARTS 27.50 980814 CROW BURLINGAME REPAIR SUPPLIES 10.99 980814 CROW BURLINGAME REPAIR PARTS 898.91 980819 RADIATOR SHOPPE INC RADIATOR REPAIRS 87.50 980825 FRONTIER INTERNATIONAL TR REPAIR PARTS 62.13 980826 RELIABLE TIRE AND AUTO VEHICLE REPAIR 20.00 980831 TREASURER PETTY CASH REIMB PETTY CASH 6.68 980881 J & P AUTO REPAIR AIR COND 230.70 980882 OKLAHOMA NATURAL GAS 8/97 USE 51.32 980883 MCI TELECOMMUNICATIONS 8/97 USE 26.29 DEPARTMENT TOTAL = = = =) 4,516.42 FUND TOTAL =___) 47516.42 CITY OF OWASSO CAPITAL IMPROVEMENTS 10/03/97 8:25:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- POLICE SERVICES - RANGE ------------------------ - - - - -- 980339 BENCHMARK SURVEYING DEPARTMENT TOTAL =___) FUND TOTAL =___> SURVEY - FIREARMS RANGE 1,350.00 1,350.00 1,350.00 17 VENDOR TRANSFERS CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION CITY GARAGE TRANSFER FROM GENERAL FUND WORKER'S COMP SELF INS TRANSFER FROM GENERAL FUND GENERAL FUND TRANSFER FROM AMBULANCE FUND GENERAL FUND TRANSFER FROM E -911 FUND TRANSFERS TOTAL AMOUNT 4,562.50 10,000.00 17, 916.66 1,515.92 33,995.08 1 1 k 1 1 1 17 1 In CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09 \13 \97 ipal Court Services 1,912.18 X7677 31.50 3,284.60 .:....... ...... Central Dispatch 85 .13:. 4,103 99 .:::: ::::.:: 1,252 85 Fire 662.41 39 434.75 Street b7;50::: ... 7, 44 Community - Senior Center 2848.03 Farm MiMtenace ,56911 Economic Development 1,802.77 FUND TOTAL $1,191.85 $127,057.55 APPROVED: 10 \07\97 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09 \13 \97 APPROVED: Mayor Council Member Council Member 10 \07\97 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/27/97 APPROVED: 10 \07\97 Mayor Council Member Council Member OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Managerial $6,i}5 89 Finance 5 09912 Community Development 6,594 82 Municipal Court 1930 33 Engineenng 2,907 63 Support ort Services 126 00 3,23190 Po1�ce 12I 49 44,br"73 45 '! Central Dispatch 212.89 4,244.74 Animal Control 1,25124:< Fire 104.15 38,608.05 Street 223.88 8,1'58 24 Community- Senior Center 2864.66 Park Mantenace Economic Development 1,636.03 FUND TOTAL $1297962.83 $1,878.41 APPROVED: 10 \07\97 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09 \27\97 DEPARTMENT Garage OVERTIME TOTAL EXPENSES EXPENSES $2,618.54 FUND TOTAL; $2,618.54 APPROVED: 10 \07\97 Mayor Council Member Council Member � C MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: AGREEMENT FOR MUNICIPAL STREET LIGHTING SERVICE (PUBLIC SERVICE COMPANY OF OKLAHOMA) 1 DATE: October 1, 1997 I BACKGROUND: Initially, on July 1, 1987, the Owasso City Council approved a contract with the Public Service Company of Oklahoma (PSO) for the purpose of providing street lighting services to the city of Owasso. A resolution was approved in September 1991 authorizing additional street lighting to P1 be added to the contract and an Agreement was drafted to cover the period of July 1, 1996 to June 30, 1997 that was approved by Council on February 20, 1996. In order that both the City and PSO can accurately account for billing and placement/relocation of street lights, the Agreement has been modified to cover the period of July 1, 1997 to June 30, 1998. The contents of the Agreement have been reviewed and approved by the City Attorney. 4 PRESENT LIGHTING INVENTORY: Attached to the Agreement is a tabulation of a total of 809 lights presently in use within the city limits (a total of 724 lights were included in the FY96 -97 Agreement). All of the present inventory are sodium vapor lights. These lights are less costly to operate than the old -style mercury vapor lights. Public Works Department staff is charged with the responsibility to verify the need for street lighting when requests are made. The basic purpose of street lighting is for traffic safety, with a secondary purpose of neighborhood safety and security. Requests for lighting in these areas are made through the Public works Department. Installation of additional lighting are authorized in writing by the Public Works director and PSO will not install lights without the authorization. Page 2 PSO Lighting Agreement OPERATION COSTS: The rates for municipal street lighting are set by the Oklahoma Corporation Commission. Costs for operation of street lights for the past 6 years are summarized as follows: Fiscal Year Actual Costs Number of Lights Notes 1991 -92 $38,597.15 1992 -93 $39,503.01 1993 -94 $39,659.48 1994 -95 $17,977.22 Rate structure revised 1995 -96 $20,868.78 1996 -97 $25,005.38 724 1997 -98 $30,000.00 809 Budgeted amount FUNDING SOURCE: Funds for street lighting are included in the Public Works Department (Street Division) operations budget (Line Item 51- 410 - 5322). As indicated above, the present amount budgeted is $30,000.00 for FY97 -98. RECOMMENDATION: Staff recommends Council approve the Agreement for Municipal Street Lighting Service with Public Service of Oklahoma for the period of July 1, 1997 to June 30, 1998 and authorize the Mayor to execute the Agreement. ATTACHMENTS: 1. Agreement for Municipal Street Lighting Service L AGREEMENT FOR MUNICIPAL STREET LIGHTING SERVICE This agreement made and entered into this day of , 1991_, by and between the Public ' Service Company of Oklahoma, an Oklahoma corporation, its successors and assigns, herein after called "Company" and City of Owasso herein after called "Customer ". (name of municipal corporation) ' This agreement shall supersede all other municipal street, highway, and other lighting contracts or agreements between Company and Customer. This agreement shall remain in effect from July 1, 1997 to June 30, 1998. ' INVENTORY Company shall maintain a current physical inventory by size and location of all lighting installed for the Customer. The Company shall provide the Customer with copies of this inventory upon request. ' REQUES'T'ING NEW INSTALLATIONS Company shall install additional lighting at its own expense when requested in writing by the Customer. be in signed by an appropriate official of the Any such request for additional lighting shall writing Customer and shall indicate the number of lights, size and actual physical location of the additional lighting. ' TARIFF Installation practices, prices and payment terms for all services supplied by Company pursuant hereto are subject to and controlled by the Company's Municipal Street Lighting Tariff referred to as Attachment A hereto, as amended or revised from time to time. INSTALLATION Company shall famish, install, maintain and operate electric street, highway, and other area lighting ' requested by the Customer including but not limited to poles, wires, cables and fixtures. All such municipal lighting shall be within the territorial boundaries of the Customer. MAINTENANCE Company shall exercise reasonable care in maintaining all said street, highway and other area lighting ' facilities. Company shall perform necessary repairs and maintain and operate all street, highway and other area lighting at the expense of the Company except in the case of unavoidable occurrences beyond the Company's control. Customer shall diligently report to the Company all lighting facilities that are not operating. Company shall use diligence in repairing these non - operating lighting facilities during normal business hours. RELOCATIONS Customer may submit a written request authorized by the appropriate officials for the Company ' to relocate lighting facilities. Company will be reimbursed by the Customer for all costs associated with the requested relocation except to the extent such costs would otherwise have been paid by Company pursuant to the franchise between Customer and Company. ' TITLE Company retains full title to all lighting facilities heretofore or hereafter installed for the Customer under this contract. ' LIABILITY Company shall not be liable to Customer or third party for loss or damage caused by the installation of lighting facilities or interruption or failure of service or delay in commencing lighting service if due to an accident or breakdown of plant, tines, or equipment or strike, act of God, or causes beyond the Company's ' control or due to shut down for reasonable periods for repair to Company's equipment. In no event shall the Company be liable to anyone for special, indirect, incidental or consequential damages of any kind whatsoever, even though such damages may be foreseeable. PUBLIC SERVICE COMPANY OF OKLAHOMA CUSTOMER'S OFFICIAL Date MAILING ADDRESS City of Owasso PRESIDENT OR DESIGNEE Date ' P.O. Box 180 ' Owasso, OK 74055 Public Service Company of Oklahoma PUD 1342 Attachment A ' A. Municipal Street Lighting (MSL) Price Codes 0830 -0832 This price schedule is available under written contract to municipalities, with a the Company for the purpose of lighting highways, streets, and other areas. Effective Date 01 -28 -94 , hire Agreement on file with Price Code Type of Lighting Service Watts Lumens kWh Monthly Price Mercury Vapor Lights (No longer available) 0830 -E Customer Traffic Light Pole 175 7,000 68 $2.20 0830 -F Company Existing or New Wood Pole 175 7,000 68 $2.20 0830 -G Company Fiberglass or Steel Pole 175 7,000 68 $2.20 0830 -J Customer Traffic Light Pole 400 20,000 148 $5.60 0830 -K Company Existing or New Wood Pole 400 20,000 148 $5.60 0830 -L Company Fiberglass or Steel Pole 400 20,000 148 $5.60 Sodium Vapor Lights 0832 -A Customer Traffic Light Pole 100 9,500 41 $2.20 0832 -B Company Existing or New Wood Pole 100 9,500 41 $2.20 0832 -C Company Fiberglass or Steel Pole 100 9,500 41 $2.20 0832 -D Customer Traffic Light Pole 150 '16,000 65 $3.45 0832 -E Company Existing or New Wood Pole 150 16,000 65 $3.45 0832 -F Company Fiberglass or Steel Pole 150 16,000 65 $3.45 0832 -G Customer Traffic Light Pole 200 22,000 78 $4.10 0832 -H Company Existing or New Wood Pole 200 22,000 78 $4.10 0832 -I Company Fiberglass or Steel Pole 200 22,000 78 $4.10 0832 -J Customer Traffic Light Pole 250 27,500 105 $5.60 0832 -K Company Existing or New Wood Pole 250 27,500 105 $5.60 0832 -L Company Fiberglass or Steel Pole 250 27,500 105 $5.60 0832 -M Customer Traffic Light Pole 400 50,000 166 $8.80 0832 -N Company Existing or New Wood Pole 400 50,000 166 $8.80 0832 -P Company Fiberglass or Steel Pole 400 50,000 166 $8.80 B. Miscellaneous Lighting Systems Price Code 0831 Customer -owned miscellaneous lighting systems will be charged $0.053/kWh per month for each fixture. C. Special or Non - Standard Facilities Whenever the customer requests the Company to install special or non - standard facilities and there are no engineering, construction, safety, legal, or practical reasons which would, in the Company's judgment, make such installation inadvisable, the company will make such installation provided the customer pays to the Company: 1) the difference (non - refundable) between the installed cost of the non - standard facilities and the current installed cost of comparable standard facilities, or 2) the total installed cost of the non - standard facilities. The monthly prices shown in Section A or B would then apply. NOTE: In order to calculate the monthly bill using the above prices you must use the appropriate fuel cost adjustment which is shown on each month's bill. 0 .�ado, II MEMORANDUM I I TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: REGENA GUTHRIE SUBJECT: WORKERS' COMPENSATION THIRD PARTY ADMINISTRATOR CONTRACT DATE: OCTOBER 1, 1997 BACKGROUND: The Third Party Administrator (TPA) is one part of the risk management system the City utilizes for its self - insured workers' compensation fund. Selecting a firm to administer our self - insurance workers' compensation program involves not only obtaining services for a fair price, but also gives consideration to the value of a safe working environment and a reduction of injuries to City employees and the public we serve. The "search process" criteria and specific contract comparisons were discussed in detail in the August 7, 1997, memorandum which appeared in the August 16, 1997, City Manager's report. QUOTES: Quotes for services were received from four vendors: Berkley: $ 11,877, United Safety and Claims: $ 11,205, Consolidated Benefits: $ 24,277, Hallmark: $ 21,476. Quote information was also provided to National American, Mega and Crawford, however, quotes were not received from these providers. COMMENTS: ' Berkley Administrators, the current provider, quoted a price reduction of 22.4 % for the 1997 -98 contract year. Services provided by Berkley and United Safety are somewhat similar. However, United Safety offers not only a competitive rate, but services that are not available from WORKERS' COMPENSATION TBIRD PARTY ADMINISTRATION CONTRACT OCTOBER 1, 1997 PAGE TWO Berkley. Specifically, United Safety and Claims have a PPO arrangement with many medical facilities that offers a discount on the amount charged by the facility, after the "fee schedule" verification has been completed. That discount is an approximate net savings (after fee scheduling) of 7.5 %. The real advantage of the PPO is not in the anticipated discount of medical bills, but rather in the reporting and information sharing that a medical network allows. Often delays in obtaining medical reports can exceed several weeks which results in delayed payment to providers, authorization of care to injured employees and return to work plans. It is the opinion of staff that the PPO arrangement will allow for a more informed patient care plan while containing and controlling costs and assisting a more timely return to work program. The local medical facilities that are a part of the PPO are: Utica, Park- Dr. Gallas and Omni Medical Group- Dr. Truett and Dr.Rogers. This PPO plan also has clinic sites in surrounding cities so that in certain circumstances, injured workers' would not have to travel from their home area for medical treatment. St. Francis and St. John are the hospitals utilized in this plan. In addition to the reduction in medical costs, increased information and reporting, another very beneficial part of the PPO is the accessibility to medical care during "non - standard" times. The facilities that are a part of this plan are "injured worker" oriented and the plan of care is managed by United Safety. Also, within the next few weeks, United Safety and Claims will add prescriptions as a part of the PPO plan, with a proposed net savings of a net savings of 25 -30 %. The local pharmacies that will be a part of this plan are Wal -Mart and Drug Warehouse. ANALYSIS: Although in most areas services listed contractually were the same, the availability of United Safety's PPO for medical and pharmacy services could offer not only better service to our injured employees, but a cost savings to the City. United Safety also offers a multi -level Safety Management System tailored specifically to the employer. This service should provide more facility surveys, training outlined by OSHA and compliance program training. The annual fee quoted by United Safety and Claims for an estimated payroll of $ 3,735,000 is $ 11,205, payable in twelve (12) monthly installments of $ 933.75. Please note there will be no charge for "tail claims ". Tail claims are best described as open existing claims assumed by a new administrator. When City equipment is available to utilize information management features; United Safety will provide on -line tracking of claims and access of up -to -date medical information. City Attorney Ron Cates has reviewed the United Safety Claims contract. WORKERS' COMPENSATION THIRD PARTY ADMINISTRATION CONTRACT OCTOBER 1, 1997 PAGE THREE RECOMMENDATION: ' Staff recommends a one year contract, with annual approval for a one year extension of the contract in 1998, at a rate of $ . 3000 per $ 100 of payroll be issued to United Safety and Claims to serve as the Third Party Administrator for the self - insurance Workers' Compensation ' program. ' ATTACHMENTS: 1. Memorandum dated July 1, 1997 2. Memorandum dated August 7, 1997 16 3. United Safety and Claims 1997 -98 Contract TPA97. CC MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: REGENA GUTBRW SUBJECT: WORKERS' COMPENSATION TBIRD PARTY ADMINISTRATOR CONTRACT DATE: AUGUST 7, 1997 BACKGROUND: The Third Party Administrator (TPA) is an integral part of the risk management system the City utilizes for its self - insured workers' compensation fund. Selecting a firm to administer our self - insurance workers' compensation program involves not only obtaining services for a fair price, but obtaining services that, through their performance, bring both a cost savings to the City and also give consideration to the value of a safe working environment and a reduction of injuries to City employees and the public we serve. Part of the process of analyzing providers included a review of the existing contract and the contract offer for 1997 -98 received from the current administrator, Berkley Administrators. Additionally, data was studied relating to claims, payroll and other pertinent statistics. This information was given to a local independent insurance agent with a request for him to "search the market" and obtain quotes from a variety of reputable vendors. This search included only those vendors capable of meeting the needs of the self - insured Workers' Compensation program. Additional information was given concerning services offered, safety training assistance, municipal familiarity, clarity of contract and fees charged. Quotes for services were received from two vendors: Berkley (the existing vendor) and United Safety and Claims. Quote information was provided to National American, Mega and Crawford, however, quotes were not received from these vendors. ' WORKERS' COMPENSATION TB1RD PARTY ADMINISTRATION CONTRACT AUGUST 7, 1997 ' PAGE TWO ' COMMENTS: Berkley Administrators, our current administrator, has quoted the same rate per $ 100 of payroll for the previous four years of service. However, they quoted a price reduction of 22.4% for the 1997 -98 contract year. They have done a consistent job in the performance of their duties and services they offer. Berkley contacts each claimant upon receipt of the notice of injury and investigates all claims that are questionable or claims where subrogation potential exists. In addition to monitoring all medical treatment to insure that it is reasonable and necessary and that it is not for some un- related medical condition, Berkley also performs any applicable medical "fee scheduling". Workers' compensation guidelines regulate, through the use of "fee scheduling ", the maximum fee that may be charge by a provider (such as a physician, hospital, laboratory, rehabilitation facility) for specific medical treatments. They also assist with safety inspections of City facilities, safety training as well as supervising the "return -to- work" process after an employee is injured. However, United Safety offered not only a competitive rate, but services that are not available from Berkley. Specifically, United Safety has a PPO arrangement with many medical facilities that offers a discount on the amount charged by the facility, after the "fee schedule" verification has been completed. That discount is approximately a net savings of 7.5 % (10 % off purchase price, less 25 % of savings amount retained) of medical claims (approximately $ 40,000 was paid in medical claims the previous fiscal year). With the current method, a medical facility charges an amount, the bill is fee scheduled and reduced so that we pay only the amount allowable under workers' compensation. With this PPO, the City would receive an additional net discount of approximately 7.5 % after the fee schedule reduction. Within the next few weeks, United Safety and Claims will add prescriptions as a part of the PPO plan. The local pharmacies that will be a part of this plan are Wal -Mart and Drug Warehouse. This plan is proposed to give a net savings of 25 % to 30 % ( 40 % - 50 % discount off price, less 40% of savings retained) on prescriptions. The 1996 -1997 prescription charges were ' approximately $ 4,000. However, another very beneficial part of the PPO is not only the reduction in rates to the City, but more locations for employees during "non - standard" times. The facilities that are a part of this plan are "injured worker" oriented and the plan of care is managed by United Safety. The local medical facilities that are a part of the PPO are: Utica Park, Dr. Gallas and Omni Medical Group, Dr. Casey Truett and Dr. Charles Rogers. This PPO plan also has clinic sites in surrounding cities so that in certain circumstances, injured workers' would not have to travel from their home area for medical treatment. St. Francis and St. John are the hospitals utilized in this plan. I WORKERS' COMPENSATION THIRD PARTY ADMINISTRATION CONTRACT AUGUST 7, 1997 PAGE THREE QUOTES: Quotes were received from United Safety & Claims, Inc. and Berkley Administrators. The quotes are quite close, Berkley quoted $ .318 per $ 100 of payroll and United Safety quoted a rate of $ .300 per $ 100 of payroll. The net difference on the estimated payroll is just under $ 700. Therefore, services were reviewed extensively. ANALYSIS: Although in most areas services listed contractually were the same, the availability of United Safety's PPO for medical and pharmacy services could offer not only better service to our injured employees, but a cost savings to the City. United Safety also offers a multi -level Safety Management System tailored specifically to the employer. This service should provide more facility surveys, training outlined by OSHA and compliance program training. Since costs are so similar, consideration should be given to the notation that existing claims, of what is referred to as "tail claims" would have a one time charge for medical claims of $ 75, $ 300 for indemnity claims, and $ 450 for litigated claims from United Safety and Claims. However, the "tail claim" charges would be waived with a two year contract, which also locks in the rate of $ .300 per $ 100 of payroll for two years. The annual fee quoted by United Safety and Claims for an estimated payroll of $ 3,735,000 is $ 11,205, payable in twelve (12) monthly installments of $ 933.75. When City equipment is available to utilize information management features, both companies offer on -line capabilities for tracking claims and accessing up -to -date medical information. RECOMMENDATION: Staff recommends a one year contract, with annual approval for a one year extension of the contract in 1998, at a rate of $ . 3000 per $ 100 of payroll be issued to United Safety and Claims to serve as the Third Party Administrator for the self- insurance Workers' Compensation program. ATTACHMENTS: 1. Memorandum of July 1, 1997 TPA97.98 MEMORANDUM TO: RODNEY J. RAY FROM: REGENA GUTBRIE ' SUBJECT: WORKERS' COMPENSATION EXCESS INSURANCE RENEWAL AND THIRD PARTY ADMINISTRATOR CONTRACT RENEWAL t DATE: JULY 1, 1997 NOTICE OF OCTOBER 26, 1997 RENEWAL: The Self- Insured Workers' Compensation Fund utilizes a Third Party Administrator to insure that claims are "appropriate", as well as Excess Insurance to protect the Fund from catastrophic losses. Specific renewal information has been provided to a local independent agent, Mr. Moe Hogan, Hogan Insurance, for the purpose of obtaining at least four (4) additional quotes for the Third Party Administrator contract and Excess Insurance. The four potential TPA (Third Party Administrator) quotes will be from: National American, Mega, U.S. Safety and Crawford. 1 This office has requested renewal information from the current administrator Berkeley, and the current Excess insurer, Midwest Employers. ' Although I have requested multiple quotes for Excess Insurance, I do not expect to receive quotes for Excess coverage from more than two carriers, Midlands and Mega. Midwest Employers is the leader in this type coverage for product as well as price. We will be exploring ' various specific retention levels, aggregates, etc. in an effort to maximize coverage and minimize exposure. ' Quotes for both a Third Party Administrator and Excess Insurance for the Self- Insured Workers' Compensation Fund will be received prior to August 1, 1997. A review will be completed and recommendation will be given to you on or before August 8, 1997. The Third Party Administrator and Excess Insurance contracts expire October 26, 1997. IIf you wish me to proceed differently, or have questions or comments, please advise. SERVICE AGREEMENT THIS AGREEMENT entered into by and between United Safety & Claims, Inc., ' hereinafter as UNITED, and City of Owasso, hereinafter referred to as CLIENT, for certain services in connection with self - insurer's obligations under the provisions of the workers' compensation law(s) of the State of Oklahoma. 1. It is the intention of the parties hereto that UNITED shall furnish to the CLIENT claims services and loss control services as follows: a. UNITED shall recommend to the CLIENT procedures as required for the prompt reporting and recording of all occupational injuries and diseases. b. UNITED agrees to provide all of its normal claim administration services including all reports as required by State regulatory agencies. Normal claims administration does not include items defined as allocated claim expense such as any expense of defending a claim, independent medical exams, defense attorney expense, court reporter bills, state taxes, filing fees, travel expense, rehab evaluations, and medical record expense. c. UNITED shall administer all claims incurred by the CLIENT during the policy period to determine if such injury was compensable and the actual amount of compensation due. 1 United shall prepare and issue all checks for payment of all normal loss and claim settlements. An impressed account will be established in the name of the CLIENT with check signing authority given to UNITED. At the inception of the contract, funds shall be provided and replenished promptly at the request of UNITED. The format of the checks must conform with UNITED' S current electronic data processing system, and the checks will be paid for by the CLIENT. 3. UNITED shall recommend physicians, surgeons, and other specialist for treatment of employees sustaining occupational injury or disease, if desired by the CLIENT. It shall review doctor's reports of injuries, consult with physicians to resolve medical questions, and if requested by the CLIENT, arrange for rehabilitation services. It shall review medical bills submitted on each claim and determine if they are reasonable and payable under the Workers' Compensation law, and do not exceed the allowed schedule of medical fees for treatment provided. 4. UNITED shall report to the'CLIENT monthly on injuries reported during such period. Such reports shall include accident date, employee name, injury, description, medical and compensation paid to date, estimated additional cost, whether the claim is open or closed, and the estimated total cost. W L shall maintain complete files on all reported claims on behalf of the .erstood and agreed that UNITED will not perform, and CLIENT will not request performance of any services which may constitute the unauthorized practice of law. 7. This agreement shall be binding upon and shall inure to the benefit of all transferees, assigns, and successors in interest of any kind of the parties hereto, but no transfer or assignment may be made without the prior written permission of either party. 8. UNITED shall furnish to CLIENT all information it has available in making third -party claims, and in reporting claim losses and detail to the CLIENT'S excess insurance carrier as required. 9. The CLIENT agrees to pay UNITED an annual fee of .003 of the annual payroll ' estimated to be $3,735,000.00 to be paid in monthly installments of $933.75. This service fee will be adjusted at year end based on the audit. Monthly payroll reports which will be furnished to UNITED by the 1.5`h of the following month. ' This fee includes quarterly surveys. Surveys include- recommendations to reduce accidents and injuries. The initial invoice is payable upon receipt. Subsequent payments due by the 15`x' of each month. Late payment fee of 2% or maximum allowed by law will be charged if not paid by due date. ' Open tail claims will be handled by UNITED at the following rate if elected: Medical only $75.00 each; Indemnity claims $300.00 each; and litigated claims at $450.00 each. ' Tail claim charges will be waived if CLIENT agrees to a 1 (one) year contract with an annual extension of 1 (one) year of the contract in 1998. ' On line claims information on CLIENTS files is also available if elected at the following rate: Set up fee $500.00. On line time of 1.6 hours per business day is available ' at a rate of 5% of the service fee, or $599.00 per year; on line time of 3.5 hours per business day is available at a rate of 10% of the service fee, or ' $1,198.00 per year. ' 10. The contract will be extended by mutual consent of both parties. It is the intention of both parties to review the contract within sixty (60) days prior to the conclusion of the terms of the existing contract. Term of this contract is one ' year unless otherwise specified. It is also agreed this contract may be canceled by either party for non - performance, after said party is fully apprised of such I non - performance and given 60 days to remedy the problem. 11. In the event this service contract is terminated, UNITED agrees to continue , handling all claims remaining open at the time of termination until such claims are closed or otherwise concluded. The fee for this service will be determined at the time of cancellation. , 12. The terms of the Agreement may be modified in writing with the consent of the , CLIENT and UNITED. 13. The CLIENT and /or excess carrier shall have the right to audit all files at any ' time except that the auditing personnel shall not be associated in any way with a competitor of United Safety & Claims, Inc. This contract is consummated in the State of Oklahoma and all questions pertaining to its validity, construction and interpretation shall be determined in accordance with the laws of the State of Oklahoma. IN WITNESS WHEREOF this Agreement had been duly executed by the parties as of the date indicated. UNITED SAFETY & CLAIMS, INC. r Conrad C ,3 Vice President Effective Date of Agreement CITY OF OWASSO By Title Tail claims to be included. One year contract with extension; tail claim fee waived. On line service elected. 1.6 hours/business day 3.5 hours/business day n I MEMORANDUM I TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: REGENA GUTHRIE ' SUBJECT: SELF - INSURED WORKERS' COMPENSATION EXCESS INSURANCE POLICY RENEWAL DATE: OCTOBER 1, 1997 BACKGROUND: Excess insurance is another part of the risk management system utilized by the City for its self- insured workers' compensation program. The City purchases excess insurance to pay for large claims in "excess" of its own funds, or "re- insures" the self - insurance fund. Coverage and price quotes are reviewed annually for continuing this type insurance. ANALYSIS: The services of Hogan Insurance were used to obtain quotes from providers of excess insurance. Quotes were received from Frontier, National Union, Employers Reinsurance and Midwest Employers. A detailed analysis of the quotes received was discussed with the City Attorney and staff. The details of the analysis were included in the August 7, 1997, memorandum which appeared in the August 16, 1997, City Manager's report. A part of that report, and a tool used in the analysis, was a table comparing the quotes received. That table is again a part of the attachments to this memo. Midwest Employers Casualty Company, the City's current insurer for excess coverage, quoted a renewal premium of $ .173 per $100 of payroll, thus the annual premium for the City's estimated payroll of $ 3,735,202 would be 14,754. This is $ 4,052 less than last years premium and covers $ 424,256 more in payroll. The renewal premium quoted is for the existing EXCESS INSURANCE POLICY RENEWAL OCTOBER 1, 1997 PAGE TWO 1 coverage: $ 10,000,000 per year, per claim, with a specific retention level of $ 300,000. (The ' term "specific retention" is best described as being similar to a "deductible requirement.") In the August 16th report it was noted that the National Union quote offers the City more ' coverage at a lower cost than paid last year or quoted for renewal with the current carrier, Midwest Employers Casualty Company. The National Union quote offers the Specific Limit at the Statutory Level (basically no limit per claim), and increases the coverage in the Employers ' Liability section of the policy from $500,000 to a $1,000,000 coverage level. After extensive review by staff, it was determined that the City could increase its Specific Limit to "Statutory" (unlimited specific coverage, per claim), increase the Employers Liability section to $1,000,000 and retain the $ 300,000 retention level with National Union Insurance Company at a cost of $ 14,193. This is a reduction in premium of more than $4,600 from last year's premium and improves the coverage. The National Union quote is also $561 less than the Midwest Casualty quote. RECOMMENDATION: Staff recommends the purchase of excess insurance from National Union Insurance Company at a rate of $ .380 per $ 100 of payroll. ATTACHMENT: 1. Workers' Compensation Self - Insurance Excess coverage Quote Analysis 2. Memorandum of July 1, 1997 3. Memorandum of August 7, 1997 EXcess9T CC i I I [_ I M WORKERS' COMPENSATION SELF - INSURANCE EXCESS COVERAGE CRITERIA: Estimated Annual Payroll $ 3,735,202 Estimated Annual Premium $ 254,965 COMPANY QUOTES; Frontier COVERAGES OFFERED Specific Limit $10,000,000 Employers Liability $ 500,000 Premiums per Specific Retention: $300,000 rate per $100 payroll $250,000 rate per $100 payroll $200,000 rate per $100 payroll $ 13,446 .36 $ 18,676 .5000 $ 29,321 .785 Midwest Employers $10,000,000 $ 500,000 $ 14,754 .395 $ 16,659 .446 Employers National Midwest Reinsurance Union Employers M f Employers Reinsurance $10,000,000 STATUTORY STATUTORY STATUTORY $ 1,000,000 $ 1,000,000 $ 500,000 $ 1,000,000 CURRENT COVERAGE $10,000,000 Specific Limit $ 300,000 Specific Retention $ 3,310,946 1996 -1997 payroll Rate per $100 payroll $ .568 -- ( $ 18,806 Annual Premium ) $ 16,688 $ 14,193 .4468 .380 not quoted $ 15,202 .4070 $ 17,776 .4759 $ 15,539 $ 18,707 .416 .5008 $ 17,556 not quoted .4700 MEMORANDUM TO: RODNEY J. RAY CITY MANAGER , FROM: REGENA GUTBRIE I SUBJECT: SELF - INSURED WORKERS' COMPENSATION ' EXCESS INSURANCE POLICY RENEWAL DATE: AUGUST 7, 1997 BACKGROUND: One part of the risk management system utilized by the City for its self - insured workers' compensation program is the purchase of Excess Insurance, or reinsurance for catastrophic claims. Each year the City reviews its funds available for claims and purchases re- insurance to pay for large claims in "excess" of its own funds, or "re- insures" the self - insurance fund. COMMENTS: Currently, the excess workers' compensation policy is provided by Midwest Employers Casualty Company. They have insured the City for excess coverage since 1992. The current renewal premium reflects a reduction in premium of $ .173 per $100 of payroll. The annual premium for an estimated payroll of $3,735,202 is $14,754, compared to $18,806 premium paid for $3,310,946 payroll last year. The renewal premium is for the existing coverage: $10,000,000 per year, per claim and a specific retention level of $ 300,000. ANALYSIS: Quotes were received from Frontier, National Union, Employers Reinsurance and Midwest Employers. Recent market trends and the experience factor of the City combined to offer some very good rates. After careful review and analysis of this data (a copy of the rates, coverages and other data is attached) it became evident that the City has the opportunity to increase their coverage, while at the same time lowering premium. EXCESS INSURANCE POLICY RENEWAL AUGUST 7, 1997 PAGE TWO Specifically, the review of this data indicated that the lowering of the Specific retention level to $250,000 and increasing the Specific Limit to "Statutory ", is the best buy for the City. This product and premium pricing are from National Union Insurance Company. The National Union quote offers the City coverage at the Specific Limit - Statutory Level - (basically no limit per claim), increases the coverage in the Employers Liability section of the policy from $ 500,000 to a $1,000,000 coverage level, while also lowering the Specific Retention Level by $ 50,000, thereby lowering the "deductible" of the City per claim. These improvements to our coverage are offered by National Union at a rate that is $ .1610 per $100 of payroll less than last years premium, a reduction in premium which would represent a $ 3,604 annual savings. RECOMMENDATION: Staff recommends the purchase of excess insurance from National Union Insurance Company at a rate of $ .4070 per $ 100 of payroll. ATTACHMENT: 1. Workers' Compensation Self- Insurance Excess Coverage Quote Analysis 2. Memorandum of July 1, 1997 workcomp \excess97.98 WORKERS' COMPENSATION SELF - INSURANCE EXCESS COVERAGE ADDITIONAL INFORMATION *Specific Limit - the amount of coverage per accident, if an incident involves more than one person, it will be classified as one claim. The specific limit is per claim, per year. *Statutory Specific Limit - provides unlimited coverage per occurrence /incident, and would serve to "stop - gap" the City's maximum annual exposure. *Specific Retention - the amount of exposure the City is responsible for per claim, or, the "deductible ", is per occurrence. *Employers Liability - covers suits brought against employer that are not worker's comp, but are injuries caused by negligence on the employers part. In Oklahoma, workers' injuries are covered under the workers' compensation benefit. This coverage cannot be excluded from the policy plan. and is in addition to the Specific Insurance Limit. Employer's liability is excluded from the General Liability coverage as employee injuries are considered to be payable under workers' compensation. excgte.979 MEMORANDUM ' TO: RODNEY J. RAY FROM: REGENA GUTS RIE ' SUBJECT: WORKERS' COMPENSATION EXCESS INSURANCE RENEWAL AND TMRD PARTY ADMINISTRATOR CONTRACT RENEWAL DATE: JULY 1, 1997 1 NOTICE OF OCTOBER 261997 RENEWAL: ' The Self- Insured Workers' Compensation Fund utilizes a Third Party Administrator to insure that claims are "appropriate ", as well as Excess Insurance to protect the Fund from catastrophic ' losses. Specific renewal information has been provided to a local independent agent, Mr. Moe Hogan, Hogan Insurance, for the purpose of obtaining at least four (4) additional quotes for the Third Party Administrator contract and Excess Insurance. The four potential TPA (Third Party Administrator) quotes will be from: National American, Mega, U.S. Safety and Crawford. This office has requested renewal information from the current administrator Berkeley, and the current Excess insurer, Midwest Employers. ' Although I have requested multiple quotes for Excess Insurance, I do not expect to receive quotes for Excess coverage from more than two carriers, Midlands and Mega. Midwest Employers is the leader in this type coverage for product as well as price. We will be exploring ' various specific retention levels, aggregates, etc. in an effort to maximize coverage and minimize exposure. ' Quotes for both a Third Party Administrator and Excess Insurance for the Self- Insured Workers' Compensation Fund will be received prior to August 1, 1997. A review will be completed and ' recommendation will be given to you on or before August 8, 1997. The Third Party Administrator and Excess Insurance contracts expire October 26, 1997. ' If you wish me to proceed differently, or have questions or comments, please advise. 1