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Home My WebLink About1997.07.01_OPWA Agenda' PUBLIC NOTICE OF THE MEETING OF THE ' OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: July 1, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 27, 1997. ia Bo Marcutwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of June 17, 1997 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B Owasso Public Works Authority July 1, 1997 Page 2 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Unfinished Business 8. New Business 9. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 17, 1997 The Owasso Public Works Authority met in regular session on Tuesday, June 17, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 13, 1997. ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 7:30 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair Michael Helm, Trustee Denise Bode, Trustee Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT ITEM 4: REQUEST APPROVAL OF THE MINUTES OF JUNE 3. 1997 REGULAR IMEETING AND JUNE 10 1997 SPECIAL MEETING. Dr Bode moved, seconded by Dr Standridge, to approve the minutes as submitted, by reference made a part hereto. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5 -0. Owasso Public Works Authority June 17, 1997 ITEM 5: REQUEST APPROVAL OF THE CLAIMS, Dr Bode moved, seconded by Mr Wilken, that the following claims be approved as submitted: (1) OPWA Fund $131,687.38; (2) Payroll $25,830.57. AYE: Bode, Wilken, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA RESOLUTION #97 -01 A RESOLUTION RELATING TO CHANGE DIRECTIVES AND CHANGE ORDERS TO A CONTRACT BETWEEN THE OWASSO PUBLIC WORKS AUTHORITY AND WALTERS - MORGAN CONSTRUCTION COMPANY IN THE AMOUNT OF $1,923,900 FOR THE PURPOSE OF CONSTRUCTING IMPROVEMENTS TO THE AUTHORITY'S WASTEWATER TREATMENT PLANT. Mr Carr presented this item pertaining to the Wastewater Treatment Plant. Any changes to the contract with Walter -Morgan Construction Company for improvements to the plant must go through a change order process that requires Authority approval of all change orders. The time to receive, review and process a change order can take as long as 30 -45 days, creating a delay in the work. The contract documents provide for the use of a Work Directive Change form, which would allow the Public Works Director to authorize changes. Before this can occur, policies and procedures for the use of a Work Directive Change need to be established. OPWA Resolution #97 -01 allows the Public Works Director to authorize changes to the contract in an amount not to exceed $5000 per occurrence or $20,000 cumulative. Once the work covered by the directive is completed or a final cost and time determined, the Contractor will submit documentation for inclusion in a Change Order, which will be submitted to the Trustees for final review and consideration. The monthly Project Status Report will include a summary of costs of Work Directive Changes, and a copy of each Work Directive Change will be provided to each Trustee as they are issued. Dr Bode moved, seconded by Mr Wilken, to approve OPWA Resolution #97 -01, delegating to the Public Works Director of the City of Owasso, Oklahoma authority to make change directives in an amount not to exceed $5000 per occurrence or $20,000 cumulative, subject to the limitations of the Public Competitive Bidding Act of 1974. AYE: Bode, Wilken, Standridge, Helm, Barnhouse NAY: None Motion carried 5 -0. 2 ' Owasso Public Works Authority June 17, 1997 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST BY CHARLES BURRIS FOR EXTENSION OF WATER AND t WASTEWATER SERVICE TO AN AREA OUTSIDE THE CITY'S CORPORATE BOUNDARIES, SUCH EXTENSION FOR THE PURPOSE OF SERVICE A SUBDIVISION OF TULSA COUNTY, Mr Lutz presented a request to the Trustees from Charles Burris to allow Mr Burris to connect the Kelly Ann subdivision water and sewer systems to city utilities. The Kelly Ann subdivision is located north of 96th St N and immediately west of the existing El Rio Vista subdivision, and is not in the city limits. Mr Lutz said that there is sufficient water pressure to serve the development. An escrow deposit of $4917.90 would be required for Kelly Ann subdivision to connect to the city sewer system. That escrow account would exist for the purpose of future sewer system improvements within the Ator Lift Station drainage basin. Mr Wilken expressed concern that the subdivision infrastructure is not being built to city standards, which could create ' problems in the event a future request is made for annexation. Mr Wilken moved, seconded by Dr Standridge, to table action on this item for 30 days, to give the staff an opportunity to develop a policy addressing infrastructure in subdivisions outside the city limits. AYE: Wilken, Standridge, Bode, Helm, Barnhouse ' NAY: None Motion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF OPWA RESOLUTION #97 -02. A ' RESOLUTION ADOPTING AN FY 1997 -98 OPWA BUDGET FOR ALL FUNDS ADMINISTERED BY THE OWASSO PUBLIC WORKS AUTHORITY. Ms Bishop presented OPWA Resolution #97 -02, which adopts the FY 97 -98 budget for all funds administered by the Owasso Public Works Authority. Dr Standridge moved, seconded by Dr Bode, to approve OPWA Resolution #97 -02. AYE: Standridge, Bode, Helm, Wilken, Barnhouse NAY: None Motion carried 5 -0. ITEM 9: REPORT FROM OPWA MANAGER No report. 3 Owasso Public Works Authority ITEM 10: REPORT FROM OPWA ATTORNEY No report. ITEM 11: UNFINISHED BUSINESS None. ITEM 12: NEW BUSINESS None. ITEM 13: ADJOURNMENT Mr Wilken moved, seconded by Dr Standridge to adjourn. AYE: Wilken, Standridge, Helm, Bode, Barnhouse NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:45 p.m. Marcia Boutwell, Authority Secretary 4 June 17, 1997 Mary Lou Barnhouse, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 6/27/97 8:01:16 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- OPWA ADMINISTRATION ------------------------ - - - - -- 972750 SAM'S CLUB 972832 OKLAHOMA NATURAL GAS 972833 AT &T WIRELESS SERVICES ' DEPARTMENT TOTAL = = = => ' UTILITY BILLING ------------------------ - - - - -- 17 W_ 972586 GARY MOSER 972695 OSCAR MCLAURIN 972697 BRAD SPARKMAN 972711 TYRONE DINKINS 972828 PURCHASED POWER 972834 CPS BUSINESS, INC. DEPARTMENT TOTAL = = = => WATER ------------------------ - - - - -- MAIHT SUPPLIES 5/97 USE PAGER USE METER READER METER READER METER READER METER READER POSTAGE HARDWARE MAINTENANCE 971840 WAL -MART UNIFORM PANTS 972279 WATER PRODUCTS INC FIRE HYDRANT /76TH ST H 972577 WATER PRODUCTS INC METER SET MATERIALS 972678 W W GRAINGER INC REPAIR SUPPLIES 972706 WATER PRODUCTS INC METER SET MATERIALS 972706 WATER PRODUCTS INC METER SET MATERIALS 972706 WATER PRODUCTS INC WATER METERS 3/18/97 972706 WATER PRODUCTS INC REPAIR SUPPLIES 972707 VERDIGRIS VALLEY SOD FARM SOD- REPAIRS 972710 WATER PRODUCTS INC METER SET MATERIALS 972712 DEPT OF ENVIRONMENTAL QUA OPERATOR CERTIFICATES 972729 WATER PRODUCTS INC WATER METERS 3/18/97 972765 WATER PRODUCTS INC METER BOX 972796 AUTOMATIC ENGINEERING BOOSTER STATION REPAIR 972833 AT &T WIRELESS SERVICES PAGER USE DEPARTMENT TOTAL = = = => WASTEWATER TREATMENT PLANT ------------------------ - - - - -- 5.97 24.33 6.95 37.25 206.10 568.80 367.21 265.05 1,500.00 1,188.00 4,095.16 79.76 1,037.99 581.37 212.23 45.00 45.00 793.30 99.70 60.00 548.42 240.00 793.30 43.76 365.00 20.85 4,965.68 971766 INFILCO DEGREMONT, INC. BALLASTS -UV SYSTEM 125.24 8 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 6/27/97 8:01:16 A/P CLAIMS REPORT APAPVR PAGE: PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - AMOUNT - -- ------- - - - - -- 972469 SHERRY LABORATORIES INC SLUDGE ANALYSIS 160.00 972554 ADVANCED CHEMICAL CHLORINE 342.00 972554 ADVANCED CHEMICAL CHLORINE 342.09 972678 W W GRAINGER INC REPAIR SUPPLIES 60.30 972708 BAILEY EQUIPMENT REPAIR PARTS 50.44 972712 DEPT OF ENVIRONMENTAL QUA OPERATOR CERTIFICATES 270.00 972732 FISHER SCIENTIFIC LAB SUPPLIES 301.95 972750 SAM'S CLUB MAIHT SUPPLIES 58.29 972769 TREASURER PETTY CASH WATER ENV CONFERENCE 123.00 972833 AT &T WIRELESS SERVICES PAGER USE 13.90 DEPARTMENT TOTAL = = = => 1,847.12 WASTEWATER COLLECTION ------------------------ - - - - -- 971283 WARREN CLINIC HEPATITIS SHOTS -DUGAN 86.00 972625 SMITH & LOVELESS REPAIR PARTS 34.36 972630 BEMS BEARING REPLACEMENT 316.92 972677 WATER PRODUCTS INC SEWER REPAIR SUPPLIES 52.70 972681 UNIVERSAL ELECTRONICS SUP REPAIR ATOP LIFT STATION 138.18 972704 SMITH & LOVELESS PARTS -LIFT STATIONS 457.22 972709 CROW BURLINGAME PARTS -LIFT STATION 39.39 972712 DEPT OF ENVIRONMENTAL QUA OPERATOR CERTIFICATES 90.00 972764 EQUIPMENT ONE RENTAL & SA CHIPPER HAMMER RENTAL 88.00 972769 TREASURER PETTY CASH WATER ENV CONFERENCE 250.00 972832 OKLAHOMA NATURAL GAS 5/97 USE 82.69 972833 AT &T WIRELESS SERVICES PAGER USE 6.95 DEPARTMENT TOTAL =___> 1,642.41 REFUSE COLLECTIONS ------------------------ - - - - -- 972545 WILLIAMS REFUSE EQUIPMENT RED POLYCARTS 8/6/96 2,950.00 DEPARTMENT TOTAL =___> 2,950.00 RECYCLE CENTER ------------------------ - - - - -- 972775 WASTE MANAGEMENT OF OKLA RECYCLE REFUSE 2,243.55 972775 WASTE MANAGEMENT OF OKLA RECYCLE GLASS 120.00 DEPARTMENT TOTAL = = = => 2,363.55 FUND TOTAL =___> 17,901.17 9 'I ' CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 6/27/97 8:01:16 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- WWTP IMPROVEMENTS 13,622.12 101,167.42 114,789.54 971608 HUB + GARVER 0 &M MANUAL 9/3/96 971826 WALTERS MORGAN CONSTRUCTI WWTP IMP 11/5/96 DEPARTMENT TOTAL =___> FUND TOTAL =___> 114,789.54 10 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06 \21 \97 APPROVED: 07\01 \97 Chairman Trustee Trustee OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES ��< y� .Y :. . ;i:4:: •ii:4i:• vi:•:... f. ?iiiiii'i'ri iiiiiiiiii .'•:�': {:jiiijjii}'r'ri r• : �•r::... � "..:....�. i....:...?: �: i .n ::. isi}:::: w:::::. v:: n:::•::: w :::::::::::::::::::: v: w:::: x.•..::::::: .:v.:.:..:...n \ \v'::ti.}:nW,Y::: nv:..:: m::.v: ,,,,,,,,,,,,,,,,,,,,,,,•,lfi: :v vv. w: •: n....::.......... .............. ..., .. Utility Billing 0.00 1,288.63 .W �.. iv: �:::\ v�\ iv: G: G:• iih` iiii}i ii: 4i:•: iJi:. i:• i:0:4:Liiii:vii }: ^i:v:::::::..; .........,..; ..; ..; .. 4:< 4:• rv::::::::::. � :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::. Wastewater 381.00 4,545.84 Refuse 34.88 2,261.90 y� }}f�� yj } I�' �•V::W�VI rl:::}:: 1:' jjjiiiii :BY.{•i:G:•i: <�i:•i:O:Yiir:•i: ., :xF is�l }:•.�.•,., ,!k;f. ........v....... u..3i'tia'i ^3:. �3 "...4.s4........... ..........vr.. /�..... :: .:::•:::::::.: �:::::: H %1�.. Qua} }}``}} Q��AA '��a�<<, {�!^} J.�.. . �].•.. APPROVED: 07\01 \97 Chairman Trustee Trustee