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Home My WebLink About1997.07.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: July 15, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 11, 1997. Marci outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of July 1, 1997 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B Owasso Public Works Authority July 15, 1997 Page 2 5. Consideration and Appropriate Action Relating to a Request for the Adoption of a Policy Regarding the Extension of Municipal Water and Wastewater Service to Subdivisions Outside of the City's Corporate Boundaries. Mr Ray Attachment #5 The staff will recommend Trustee adoption that will place, as a prerequisite for obtaining access to the municipal water and wastewater systems, specific development requirements on subdivisions located outside the municipal corporate boundaries. 6. Consideration and Appropriate Action Relating to a Request by Charles Burris for Extension of Water and Wastewater Service to an Area Outside the City's Corporate Boundaries, Such Extension for the Purpose of Serving a Subdivision of Tulsa County. Mr Ray Attachment #6 The staff has reviewed the request for service and will present its finding to the Trustees. The staff recommendation is directly dependent upon OPWA policy, therefore Trustee action on item #5 will impact that recommendation. 7. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of Residential Refuse Containers (Polycarts), and Authorize Payment for the Purchase of an Initial Order of 100 Green Carts at $5700.00. Mr Carr Attachment #7 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Williams Refuse Equipment Co Inc, Owasso, OK for a time period through June 30, 1998 to supply residential refuse containers consistent with bid specifications, at a cost of $57.00 per green cart and $59.00 per red cart; and for Trustee authorization for the payment of $5700.00 for the purchase of an initial order of 100 green carts. Owasso Public Works Authority July 15, 1997 Page 3 8. Report from OPWA Manager 9. Report from OPWA Attorney 10. Unfinished Business 11. New Business 12. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 1, 1997 The Owasso Public Works Authority met in regular session on Tuesday, July 1, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 27, 1997. IITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 7:18 p.m. ' ITEM 2: FLAG SALUTE IThe flag salute was given during the City Council meeting preceding this meeting. ABSENT Michael Helm, Trustee ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of June 17, 1997 Regular Meeting. B. Approval of Claims Dr Standridge moved, seconded by Dr Bode, to approve the consent agenda. The consent agenda included minutes of the June 17, 1997 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $17,901.17; (2) OPWA Capital Improvements $114,789.54; (3) Payroll $26,424.39. AYE: Standridge, Bode, Wilken, Barnhouse NAY: None Motion carried 4 -0. ITEM 5: REPORT FROM OPWA MANAGER No report. ITEM 3: ROLL CALL ' PRESENT Mary Lou Barnhouse, Chair ' Tracy Standridge, Vice Chair Denise Bode, Trustee ' Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT Michael Helm, Trustee ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of June 17, 1997 Regular Meeting. B. Approval of Claims Dr Standridge moved, seconded by Dr Bode, to approve the consent agenda. The consent agenda included minutes of the June 17, 1997 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $17,901.17; (2) OPWA Capital Improvements $114,789.54; (3) Payroll $26,424.39. AYE: Standridge, Bode, Wilken, Barnhouse NAY: None Motion carried 4 -0. ITEM 5: REPORT FROM OPWA MANAGER No report. Owasso Public Works Authority ITEM 6: REPORT FROM OPWA ATTORNEY No report. ITEM 7: UNFINISHED BUSINESS None. ITEM 8: NEW BUSINESS None. ITEM 9: ADJOURNMENT Dr Bode moved, seconded by Dr Standridge to adjourn. AYE: Bode, Standridge, Wilken, Barnhouse NAY: None Motion carried 4 -0, and the meeting was adjourned at 7:19 p.m. Marcia Boutwell, Authority Secretary FA July 1, 1997 Mary Lou Barnhouse, Chairperson 1 Lf CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 7/11/97 8:56:55 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION -- AMOUNT- ---------- ------------------- - - - - -- ------------------- - - - - -- - OPWA ADMINISTRATION ------------------------ - - - - -- ' 972791 TRI COUNTY OFFICE SUPPLY OFFICE SUPPLIES 972693 972853 DALE & LEE SERVICE INC SERVICE CALL 972714 972766 972862 NATIONAL AMERICAN VEHICLE INSURANCE 972797 980016 MEMBER SERVICE LIFE PRE -TAX ADMIH FEE 972814 980016 MEMBER SERVICE LIFE DISCRIMINATION TEST 972815 980036 RONALD D CATES RETA[HER 972815 980059 DALE & LEE SERVICE INC AIR CORD REPAIR. ' 980066 SAM'S CLUB MAIHT SUPPLIES 972817 960079 MCI TELECOMMUNICATIONS 6/97 USE 972818 980080 PSO 5/97 USE ' WARREN CLINIC TOTAL ' 972821 980078 WARREN CLINIC SOUTHWESTERN BELL TELE DEPARTMENT 980079 MCI TELECOMMUNICATIONS UTILITY BILLING ------------------------------ 972413 CSC CREDIT SERVICES, INC 4/97 COLLECTIONS - 972694 MARK METER METER READER 972696 JOHNNY ROGERS METER READER 972644 RANDY ALEXANDER METER READER 972845 OSCAR MCLAURIN METER READER 972846 TYRONE DINKINS METER READER 972847 BRAD SPARKMAN METER READER DEPARTMENT TOTAL = = = =) WATER ------------------------ - - - - -- 1 UNIFORM CLEAN /RENT WATER PURCHASE METER SET MATERIALS SAFETY SIGNS WATER LINE SUPPLIES ROAD BORE REPAIR SUPPLIES REPAIR SUPPLIES WATER METERS 3/18/97 METER SET MATERIALS METER SET MATERIALS HEPATITIS SHOTS- LENHART HEPATITIS SHOTS- STEVENS 6/97 NON - PLEXAR 6/97 USE 18.55 63.24 66.00 50.00 115.00 700.00 67.50 7.99 18.3] 89.22 1,195.81 50.00 179.10 175.80 33.60 232.20 345.60 153.00 1,169.30 94.40 96,026.54 263.10 19.90 49.10 259.00 58.03 39.68 793.30 972.62 92.80 86.00 86.00 63.00 3.21 9 972668 YALE UNIFORM RENTAL 972693 CITY OF TULSA ' 972714 972766 WATER PRODUCTS SA -SO INC 972797 WATER PRODUCTS INC 972814 K CONSTRUCTION INC ' 972815 WATER. PRODUCTS INC 972815 WATER PRODUCTS INC 972816 WATER PRODUCTS INC 972817 WATER PRODUCTS INC 972818 WATER PRODUCTS INC 972621 WARREN CLINIC ' 972821 980078 WARREN CLINIC SOUTHWESTERN BELL TELE 980079 MCI TELECOMMUNICATIONS 1 UNIFORM CLEAN /RENT WATER PURCHASE METER SET MATERIALS SAFETY SIGNS WATER LINE SUPPLIES ROAD BORE REPAIR SUPPLIES REPAIR SUPPLIES WATER METERS 3/18/97 METER SET MATERIALS METER SET MATERIALS HEPATITIS SHOTS- LENHART HEPATITIS SHOTS- STEVENS 6/97 NON - PLEXAR 6/97 USE 18.55 63.24 66.00 50.00 115.00 700.00 67.50 7.99 18.3] 89.22 1,195.81 50.00 179.10 175.80 33.60 232.20 345.60 153.00 1,169.30 94.40 96,026.54 263.10 19.90 49.10 259.00 58.03 39.68 793.30 972.62 92.80 86.00 86.00 63.00 3.21 9 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 7/11/97 8:56:55 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 980080 PSO 5/97 USE 256.58 DEPARTMENT TOTAL =___> 99,163.26 WASTEWATER TREATMENT PLANT ------------------------ - - - - -- 972668 YALE UNIFORM RENTAL UNIFORM CLEAN /RENT 151.80 980066 SAM'S CLUB MAINT SUPPLIES 22.45 980079 MCI TELECOMMUNICATIONS 6/97 USE 8.72 980080 PSO 5/97 USE 3,886.16 DEPARTMENT TOTAL = = = =) 4,069.13 WASTEWATER COLLECTION ------------------------ - - - - -- 972580 W W GRAINGER INC REPAIR PARTS 85.87 972668 YALE UNIFORM RENTAL UNIFORM CLEAN /RENT 62.40 972791 TRI COUNTY OFFICE SUPPLY OFFICE SUPPLIES 24.14 972813 LUMIDOR SAFETY PRODUCTS SENSOR REPAIR 290.95 972815 WATER PRODUCTS INC REPAIR SUPPLIES 7.00 972821 WARREN CLINIC HEPATITIS SHOTS- McKNIGHT 86.00 972829 WATER PRODUCTS INC REPAIR SUPPLIES 516.81 980042 TREASURER PETTY CASH REIMB PETTY CASH 8.70 980078 SOUTHWESTERN BELL TELE 6/97 NON- PLEXAR 318.08 980080 PSO 5/97 USE 419.97 DEPARTMENT TOTAL = = = =) 1,819.92 REFUSE COLLECTIONS ------------------------ - - - - -- 972668 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 41.60 DEPARTMENT TOTAL =___> 41.60 RECYCLE CENTER ------------------------ - - - - -- 972668 YALE UNIFORM RENTAL UNIFORM CLEAN /RENT 18.40 972855 MASTHEAD HOSE & SUPPLY REPAIR PARTS 33.71 980042 TREASURER PETTY CASH REIMB PETTY CASH 12.99 980059 DALE & LEE SERVICE INC AIR COND REPAIR 63.24 980080 PSO 5/97 USE 117.26 10 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 7/11/97 8:56:55 A/P CLAIMS REPORT APAPVR PAGE: 11 PO # VENDOR - - - -- DESCRIPTION-- - - - - -- --- AMOUNT - - -- ---------- ------------------- - - - - -- - I, DEPARTMENT TOTAL =___} 245.60 FUND TOTAL = = = =) 107,704.62 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 7/11/97 8:56:55 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEBT SERVICE ------------------------ - - - - -- 980003 LIBERTY BANK & TRUST OWRB LOAN 19,863.96 980003 LIBERTY BANK & TRUST OWRB LOAN 3,350.01 DEPARTMENT TOTAL =___> 23,213.99 FUND TOTAL =___> 23,213.99 12 CITY OF OWASSO OPWA A/P TRANSFER REPORT VENDOR DESCRIPTION TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERAL FUND COLLISION SELF -INS FUND CAPITAL IMPROVEMENTS AMOUNT TRANSFER FROM OPWA 5,750.00 TRANSFER FROM OPWA 3,842.50 TRANSFER FROM OPWA 27,855.33 TRANSFER FROM OPWA 2,500.00 TRANSFER FROM OPWA SALES TAX FUND 760,271.53 TRANSFERS TOTAL 800,219.36 CITY OF OWASSO OPWA SALES TAX FUND 7/11/97 8:56:55 A/P CLAIMS REPORT APAPVR. PAGE: PO # VENDOR DESCRIPTCON AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 1988 REVENUE BONDS ------------------------ - - - - -- 980002 LIBERTY TULSA REVENUE BONDS 50,931.63 DEPARTMENT TOTAL =___) 50,931.63 FUND TOTAL =___> 50,931.63 GRAND TOTAL =___> 228,607.90 15 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07\05 \97 APPROVED: 07\15 \97 Chairman Trustee Trustee OVERT vIE TOTAL DEPARTMENT EXPENSES EXPENSES :: � ., ....,° �''+ f` �r :'v..�`�wP,•,?fiA??h�3:"•.'x.9., ,:�"Ff.'r'.'}f:.{.' . .sS+xC, •+II x.:'•: '+3.y'�'.. • ....., } }}: +.•:.• }:•: ;2 @•%ate ',::.;, tt;•F. 3 � +j �} �t� r{,}• 4,: a: �. f4r { {ta`;+gF''�{y;}�'4�9':•.`,�•} L '�a•+. �:��'} .�v: +c f v::i:• V�ii� ?:` sw kvt Utility Billing 0.00 1,360.09 }: N. .w„ hx4Y+.•}v xK:A?aK•. {: C.•;. r,. }x +... hx+•,vn: +f.Hfi':.}; { {•;•y} yr: .} yy. }r •S •; •••••• �y: aH' ni nN. c{{::.:<::.. v:.? caRoSV. tt+ R> xaNO�. Lti65.{ itii:: H:•<: n:X: i�i< ix::::::;:: i::::):i( 4siii:D::hn'�R�^:bN.}i49h'�'::: r� . Y.:?<SN.�}Y.a4,.x<.Yl.Gesx �6` �/•:.<.! h.............: < {.: {: { { { { { { {:.s Wastewater 330.08 6,937.01 • :::::: }:::::xvv...4 .... ... ........ ...... .........................rn...« :....�•::::::: /{^w... r::'r"/j r.•:::. �:: }•:?}y }'. •::: .. ........; .......:::....... ''rT:4'4i:4'4:G: {�:4:• }:;:'.}r�]�}��'n> ��. ly�,�� .w�S'.a�GS:806�i'��f uLSl 4u� %� ".w+{�'�+�:} L:Yr3::ti�:•::vv:•,:v::.:�::. Refuse 73.05 2,710.69 :} �:. x{.v: c}: ,.,.;.x.;..} } }}}}r:o-x•}:t<c«:aw .. ,• ... �•.. : •..::: �^.'�• .. x.'•.'•^•. �.'•..{;f<.;}.:..;;>:<:}:•}}: a; ra{<{ �:<;r,:; r':;`.;:;:;::•:< ;::.;;;.v;.. }:: }: {��": { <; >::::r � :.. kv. {i:: {:•. {:.r.::.,,..::: }.�::::x.:.a... x.:. .v �}:AOC {:: } \ryFN . r.... ..:...... {.�' ofa2ctJ.a4. :: ..., .; .; ., } %Y%�.'y.'�YX' f+}Y.::{•%G�r'ffi: { {nft ......,�.{...n 4::.x.; .. v. y APPROVED: 07\15 \97 Chairman Trustee Trustee 7 L. MEMORANDUM TO: THE HONORABLE OWASSO PUBLIC FROM: RODNEY J RAY CITY MANAGER SUBJECT: RECOMMENDED FOR MUNICIPAL SUBDIVISIONS 01 DATE: July 11, 1997 BACKGROUND: r u During the June 17, 1997 meeting of th extension of municipal water and waste made. The request, made by the develo utilities to a subdivision located outside request focused on the concern that th contiguous to the city's current boundary street construction, drainage improvem assumption that there would be future a potential homeowners would not know ti and, therefore, make a decision to p jurisdictional issues or who would be jurisdictional issues raised by residents o for street maintenance assistance in a sub similar problems the city currently faces. AND TRUSTEES AUTHORITY ILICY STATEMENT RELATING TO REQUEST ATER/WASTEWATER SERVICE TO SIDE THE CITY'S CORPORATE BOUNDARIES Owasso Public Works Authority, a request for the ater service to a newly developing subdivision was er, Mr Charles Burris, was for the extension of those f the city's co orate boundaries. Discussion of the subdivision for which the request was made was but did not meet the city's development standards for nts, or lot size. That concern was based on an tempts to annex the subdivision into the city, or that t the area was outside the city's corporate boundary chase a home without clearly understanding the responsible for infrastructure maintenance. Recent subdivisions outside the city's boundary and requests division with private streets, are cited as examples of As a part of that discussion, the staff was asked if there was existing policy relating to the extension of municipal utilities to areas outside the corporate limits. The staff response indicated that there was no existing policy relat' ig to extra- territorial service. Based on the above - described discussion and the staff responses, the Councilors voted to table further consideration of the request for thirty days. The Council further directed the staff to research and develop- during that interim a policy relating to the extension of municipal utilities to develonin subdivisions located outside the city's corporate boundaries. POLICY STATEMENT - WATER/WASTEWATER JULY 11, 1997 PAGE 2 RESEARCH AND SURVEY: The staff has conducted a survey of seventeen cities that are considered to have similar growth patterns as our community. (Greater emphasis was placed on the location and growth trends of the communities selected than was similar size to Owasso.) The cities surveyed were located in Oklahoma and five other states (Arkansas, Kansas, Texas, Missouri, and Arizona). All of the cities are experiencing (or have experienced) rapid growth, both in their corporate boundaries and in the area immediately outside of those boundaries. The survey discovered that, while all of the cities immediately recognized the issue and indicated a like concern, almost none had adopted a written policy that specifically addressed the issue of extending municipal utilities to developing subdivisions outside the city's boundaries. Interestingly, most of those surveyed initially indicated that their city not only had a policy, but had a written policy that required annexation in order to obtain municipal utility services. However, upon their spokespersons closer review or our review of their faxed policies, it was found that the policy of requiring annexation was one that most of the cities "simply required" and had evolved over the years, but was not a written policy. While seventeen cities were contacted, only thirteen of those cities responded to questions. Nine of the thirteen cities that provided answers to our questions have a policy that requires annexation into the city in order to receive municipal services. Of the nine, seven cities claimed to have written policies requiring annexation prior to granting municipal utility service to subdivisions outside the city. However, of the seven cities who claimed to have written policies requiring annexation in order to extend municipal utility service, only two (Olathe, KS; Broken Arrow, OK) have actual specific written policy regarding such. It should be noted that a third city (Kingman, AZ) has a "may require annexation" clause in its policy that is unique in that it requires developers who desire city utilities for property outside the city to submit a petition for annexation. That petition is apparently maintained on file in the event the city decides, at a future date, to annex the property. (Evidently, once the city decides to annex, they simply "activate" the previously submitted petition and then take action to attach.) In summary, of the thirteen cities that responded, only three actually have a written policy, while ten enforce some form of required annexation prior to receiving municipal services. After reviewing the results of the survey, the conclusion of the staff is that it is obviously the policy and intent of a significant majority of the communities surveyed to require developments outside the city boundaries to meet their design standards before the extension of municipal utilities will be allowed. STAFF DISCUSSION AND RATIONAL: Prior to the survey, staff discussions relating to this issue were focused on developing a criteria that a policy statement should meet. The staff determined that a viable policy should consider POLICY STATEMENT - WATER /WASTEWATER JULY 11, 1997 PAGE 3 first the long -term effects and impacts of its results. A workable policy should also focus on the desired result of the policy as it relates to the community's quality of life and image. It should promote the city's integrity as a representative and responsive government and finally, a viable policy should be based on a rational of common sense and an understanding that public policy is a viable tool to be used to protect and serve the people of the community. While the initial goal of the staff had been to develop a "set" of options for Council consideration, it became evident early in the process that there was only one truly viable option that addressed the criteria and accomplished the desired outcomes. That led the staff to the development of a recommended policy statement that addresses the issues of long -term effects; encourages quality development; allows the city to be responsive to citizen concerns, requests and expectations; is defendable as a public policy; and is founded on the principal that it just makes good sense to proactively seek to avoid future problems when it is clearly obvious that a lack of action will eventually cause those problems. If there is a commitment to really consider the long -term effect of a decision in this matter, thought must be given to what the future "look" of this city will be without an effective policy relating to the extension of municipal services to newly developing subdivisions. The central issue and question under discussion does not relate to the extension of utility services or, in the immediate case, the city's ability to deliver those services. The real issue is: "Will the City of Owasso implement the appropriate planning concepts to manage growth and will it develop policies that are strategic in nature so as to avoid to the extent possible future problems and future cost to the community and its citizens ?" Consider an Owasso in 2015 where there are numerous "pockets" of residential (and perhaps commercial) developments that do not lie within the corporate boundary of the city. Then consider the additional issue of each of those developments having streets that are maintained by the county, drainage that does not integrate with the neighboring subdivision, lot sizes that are significantly smaller than their neighbors, and a lack of sidewalks. Clearly, the issue in 2015 will not be could the city have served the subdivision, but SHOULD the city have served the development without requiring minimum standards and thus allowed the creation of a problem that was obvious. Additionally, the city has long valued its responsiveness to citizen /customers. That responsiveness is, however, dependent upon the legal authority to act in response to requests and concerns. Using the above scenario of considering the "look" of Owasso in the year 2015 ' without a policy regarding the extension of utilities; consider the frustrations of homeowners who believe themselves to be Owassons, who are surrounded by other "city" subdivisions, but can't get access to local government resources to address problems. Problems and issues such as juvenile crime, speeding, use of fireworks, parks and playgrounds, and zoning will all be handled by officials at the county level rather than what they consider as their local government. It is inevitable that these homeowners will look to the City of Owasso as the responsible r POLICY STATEMENT - WATERIWASTEWATER JULY 11, 1997 PAGE 4 government entity to assist in their effort to resolve those problems. Just as inevitable is the response that future city officials will give, "the city cannot utilize public resources to address street or crime issues in areas outside the city ". It is also predictable that pointed comments regarding the lack of vision of city officials in 1997 was what created the problems in 2015. Once again, the question at that time will not be, "Is the city responsive to citizens ?" But, "Should the city have been responsive in 1997 to its clear obligations and responsibilities to avoid future problems ?" By adopting a policy that is responsive to the community's desire for quality that lasts, the Council will be helping to ensure that a future Council can be responsive t to citizen /customers in 2015. One only has to look to "Three Lakes Village" and areas like 99th St N to know that a common ' sense approach now will avoid problems in the future. STAFF POSITION/PROMULGATION OF R I RULES AND PROCEDURES: Therefore, it is the staffs position that the attached policy statement be adopted by the City Council and that the staff be directed to promulgate administrative rules to implement that policy. Such administrative rules should, at a minimum, address the following areas: 1. That property outside the city's corporate boundary be allowed access to water and wastewater service only after such extension of service is approved by the Trustees of ' the OPWA; and, 2. That, in newly developing subdivisions outside the city's boundaries, the streets, drainage, water, wastewater improvements, and lot sizes of the requesting subdivision meet the development standards of the city, and such agreement be in writing and signed by the developer; and, 3. That the developer of such subdivision agree in writing that city personnel will inspect and approve all infrastructure improvements noted in #2 above prior to the utilization of, or access to, any municipal utility service; and, 4. Existing subdivisions are exempt from the requirements of the policy, provided however, any request for extension of municipal services must be approved by the Trustees of the OPWA prior to construction of such. (NOTE: The City of Owasso's existing policy regarding annexation of existing subdivisions addresses issues of infrastructure.) POLICY STATEMENT - WATERIWASTEWATER JULY 11, 1997 PAGE 5 RECOM IENDATION: The staff recommends Council adoption of the attached "Statement of Public Policy" ATTACHMENTS: 1. Proposed policy statement 2. Survey matrix THIRD DRAFT POLICY STATEMENT OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY July 15, 1997 The following statement shall be considered to be the policy of the City of Owasso and the Owasso Public Works Authority relating to the access to, and extension of, municipal water and wastewater service to properties outside the corporate boundary of the City of Owasso, Oklahoma. "ALL DEVELOPMENT AND CONSTRUCTION OF INFRASTRUCTURE (WATER, WASTEWATER, STREETS AND STORM SEWER) IN ANY AREA OUTSIDE OF THE CITY OF OWASSO'S CORPORATE BOUNDARY TO BE SERVED BY A MUNICIPAL WATER MAIN LINE AND /OR WASTEWATER MAIN LINE (HEREINAFTER REFERRED TO AS MUNICIPAL UTILITY SERVICES), MUST BE DONE IN ACCORDANCE WITH ALL PRESENT AND FUTURE CODES, ORDINANCES, AND REGULATIONS ADOPTED BY THE CITY OF OWASSO AND /OR THE OWASSO PUBLIC WORKS AUTHORITY WHICH WOULD BE THEN APPLICABLE TO SIMILAR CONSTRUCTION AND DEVELOPMENT INSIDE THE CITY'S CORPORATE LIMITS. MUNICIPAL UTILITY SERVICES MAY BE APPROVED AND EXTENDED AT THE SOLE DISCRETION OF THE OWASSO PUBLIC WORKS AUTHORITY, WITHOUT THE RESTRICTIONS OF THIS POLICY STATEMENT APPLYING, TO SUBDIVISIONS LOCATED OUTSIDE THE CITY'S CORPORATE LIMITS, BUT HAVING EXISTING AND FULLY OPERATIONAL INFRASTRUCTURE (WATER, WASTEWATER, STREETS AND STORM SEWER) DEVELOPED AND CONSTRUCTED PRIOR TO JULY 15, 1997. FOR SUBDIVISIONS COMPLETED SUBSEQUENT TO JULY 15, 1997, THE OWASSO PUBLIC WORKS AUTHORITY, AT ITS SOLE DISCRETION, AND UPON SUCH TERMS AND CONDITIONS AS MAY AT SUCH TIME BE IMPOSED, AND ONLY UPON PETITION OF A MAJORITY OF THE RESIDENTS OF THE REQUESTING SUBDIVISION, MAY APPROVE THE EXTENSION OF MUNICIPAL UTILITY SERVICES TO SUBDIVISIONS OUTSIDE OF OWASSO'S CORPORATE LIMITS, PROVIDED THAT ALL EXISTING INFRASTRUCTURE (WATER, WASTEWATER, STREETS AND STORM SEWER) IS TOTALLY COMPLETED AND FULLY OPERATIONAL. " RULES, REGULATIONS AND PROCEDURES NECESSARY TO IMPLEMENT THIS POLICY SHALL BE DEVELOPED AND DISTRIBUTED BY THE CITY MANAGER. SUCH RULES, REGULATIONS AND PROCEDURES SHALL BE NOTICED TO THE CITY COUNCIL. Mary Lou Barnhouse, Mayor /Chairperson POLIMEXTINFRAMOC F� d� r L [ i . A MATRIX OF RESPONSES TO A PHONE SURVEY OF REGIONAL CITY POLICIES RELATING TO THE EXTENSION OF WATER/WASTEWATER SERVICE BEYOND CITY LIMITS CITY CONTACT/ PHONE REQUIRE ANNEXATION MAY REQUIRE ANNEXATION DO NOT REQUIRE ANNEXATION HAVE WRITTEN POLICY NOTES X Don't accept sewage outside city limits except rare instances. Broken Arrow, OK Mike Vanderburg e Vand22 X X Choctaw, OK Bernie 405- 390 -8198 X If residents request annexation, must comply with city standards. Edmond, OK Jerry Smith Jerry Smith 200 sq miles annexed in 1960s. Service outside city limits rare & double city rates. Norman, OK Jim Beary 405- 366 -5433 X X Consider case by case. Would have to comply with city standards for annexation now or in future. Sand Springs, OK Larry Baker 246 -2580 Bentonville, AR Bret Vance 501- 271 -3166 X X Don't have sewer outside city limits. Would require annexation. Fayetteville, AR Jim Beavers 501 - 444 -3418 X X X Require written agreement to build to city standards. Kingman, AZ Dennis Roberts 520 - 753 -8132 X Reside in county water district. Require written agreement to build to city standards. Overland Park, KS Bob Lowery 913- 895 -6000 X X Annex or no service. Fairly standard in Kansas. Rural standards often incompat- ible with city standards. Olathe, KS Bill Ramsey/ Art Chambers 913- 782 -2600 +`'X X Request /volunteer annexation. Building codes tied to county if not annexed. Belton, MO Cliff Fain Cli 816-331-4331 f f Fain X X Extra Territorial Jurisdiction. Municipal Annexation Act of Texas. Grand Prairie, TX Jim McMeans 972 - 237 -8000 X X Extra Territorial Jurisdiction. Denison, TX David Howerton 903 -465 -2720 1�Ifrcr -r N!Q\wATRSFWR.= r 1 1 1 1 1 1 r r r MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: RODNEY J. RAY CITY MANAGER PHI, LUTZ, P.E. ENGINEERING PROJECT MANAGER KELLY ANN DEVELOPMENT CONNECTION TO CITY UTILITIES July 10, 1997 The proposed development is located north of 96th Street North and immediately west of the existing El Rio Vista subdivision (see attached map). The site is outside the City limits in Tulsa County. By letter dated March 28, 1997 (see attached), the developer requested approval to connect the subject subdivision utilities to City water and sewer systems. Public Works letter dated June 5, 1997 (see attached) informed the developer that City utilities are available for the connections and that sufficient water pressures exist to serve the development. Water service to Kelly Ann will have minimal effect on existing pressures. The development is within the Ator Lift Station drainage basin. Proposed future sewer system improvements include a relief line which will eliminate the lift station. Costs associated with the relief line are to be allocated to future basin development via escrow deposits which amount to $325 per acre. The escrow required for Kelly Ann (15.132 acres) is $4,917.90 which should be on deposit prior to final acceptance of the improvements. RECOMMENDATION: The technical evaluation indicates that water and sanitary sewer service is available to serve the proposed Kelly Ann subdivision. Based on this evaluation, staff recommends approval for Kelly Ann water and sewer connection to the city system, subject to an escrow deposit prior to final acceptance of the sanitary sewer system. ATTACHMENTS: 1. Site map 2. Developer letter 3. Public Works letter o V- z N CT) C�OMGO�a �I�ODC� IN Yo 1 O 6TH W i = 790F 113TH. ST. 113TH �O 0 J p ST. :998TH. Q ST. � NOIL O GOAd� Qua J 6TH W 110TH i i 0�1= 0 i = 790F 113TH. ST. 113TH 112TH. PL 0 112TH. ST. GOAd� Qua 110TH 109TH 0 G I- Z � Q IL Cad ROD V93 7A 101ST 101 T TT--01 O KELLEY ANN 99TH PL CDWQI 99 S 99TH ST. 98TH = ST 97TH o ° 97TH DDC� �llQ�% 97TH 96TH 96TH PL CAUDL E , ATOR byEV NTT O 24jN 24TH CT (V 3R =1 21ST CT ctf 20TH C �0 m 19T (� J� 18T v Z � � 1pRKIN 17TH ST o W J 16TH 0 W LOCATION MAP KELLEY ANN CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARMENT 6/10/97 ENGINEERING DIVISION March 28, 1997 Mr. Rodney Ray �., City Manager City of Owasso Owasso, Ok 74055 Reference: Kelley Ann Subdivision Dear Mr. Ray, As requested by your Public Works Authority we are writing a letter to be approved to connect to the water and sewers for the city of Owasso. Construction plans have been received by Owasso ' Public Works Authority and are being handled by Phil in that department. Please place this matter on the agenda for the next City Council meeting as I have been ■ told this needs City Council approval. Please notify me that this has been placed on the council �l agenda. We would like to be present. Sincerely, 4 --- �? --- �-- " � Charles L. Burris ■ i MEMORANDUM TO: RODNEY J. RAY CITY MANAGER THRU: F. ROBERT CARR ' PUBLIC WORKS DIRECTOR FROM: PHIL LUTZ ENGINEERING PROJECT MANAGER SUBJECT: KELLY ANN DEVELOPMENT DATE: May 28, 1997 1. In response to a request for service outside the city limits (see attached letters), pre- and post - development water pressures have been modeled at locations in the vicinity of the subject development. Based on a water model analysis for nodes marked on the attached map, the following pressures are indicated: Pre - development Post- development Node Average Peak Hour Average Peak Hour (PSI) (PSI) (PSI) (PSI) J454 50.3 49.1 50.1 48.9 J559 56.7 55.1 56.6 55.7 The water model includes all existing or planned subdivisions. Therefore, the indicated pressures are somewhat lower than those which presently exist. Development of Kelly Ann has minimal effect on pressures. 2. The proposed development is within the Ator Lift Station drainage basin. Improvements have been proposed to enable construction of a relief line which will eliminate the Ator Lift Station. Costs associated with the construction of this tine have been estimated and allocated to undeveloped property in the basin. The required escrow deposit for the lift station relief line is $325 per acre. Based on an area of 15.132 acres, Kelly Ann would be required to contribute $4,917.90 to escrow. 913MI ::N1�i1►� I TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY l� FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR r ' SUBJECT: REQUEST TO AWARD CONTRACT FOR RESIDENTIAL REFUSE COLLECTION CONTAINERS DATE: July 10, 1997 ' BACKGROUND: Annually, the Owasso Public Works Authority solicits bids for the purchase of carts to be used in the residential refuse collection program. The plastic cart collection system has proven to be successful and cost- effective by providing a uniform container that is sturdy, easily identifiable and is compatible with the one -man per route side - loading refuse collection vehicle system. Through the bid process, the city has been able to obtain a consistent price per cart unit and maintain a supply of carts for replacement needs and to supply new customers. Staff solicited bids for the bulk purchase of green refuse carts for use in residential trash collection and red carts for use by yardwaste separation customers. The specifications (see attachment) requested a unit price bid for each color of 90 -gallon cart. The carts will be ordered in a minimum of fifty (50) unit quantities. The bid price per cart and the price of replacement parts is guaranteed for any orders placed until June 30, 1998. ' The proposed contract guarantees a fixed price for FY 97 -98, regardless of the number of carts ordered. Therefore, staff will not request Trustee approval for the purchase of carts again until ' next fiscal year. Payment for a bulk purchase must be approved by the Trustees. Following publication of the notice to bid and mailing of the bid packet to prospective bidders, one bid and three "No Bid" responses were received by the bid date of July 8, 1997. The following bids were received: �7 Page 2 Residential Refuse Collection Containers Bidder Manufacturer Green Cart Bid Red Cart Bid Williams Refuse Equipment Co., Inc. Ameri-Kart $57.00 $59.00 (Owasso, OK) Schaefer Systems International, Inc. No bid No bid (Charlotte, NC) Water Products, Inc. No bid No bid (Owasso, OK) Otto Industries, Inc. No bid No bid (Charlotte, NC) BID INFORMATION• Williams Refuse Equipment Co., Inc. submitted a bid based on the Poly -Cart 2000, which meets the required specifications. These carts are presently being used in the Owasso collection system. The 1996 prices for the carts supplied by Williams Refuse Equipment were $57.00 for green carts and $61.00 for red carts. Therefore, the price of the green carts has remained the same and the price of red carts has decreased $2.00 per cart. The FY97 -98 budget projects purchase of 450 green and 100 red carts. RECOMMENDATION: Staff recommends Trustee award of the residential refuse collection container (polycart) contract to Williams Refuse Equipment Co., Inc., Owasso, Oklahoma for a time period through June 30, 1998 to supply residential refuse containers consistent with bid specifications at a cost of $57.00 per green cart and $59.00 per red cart and for Trustee authorization for the payment of $5,700 for the purchase of an initial order of 100 green carts. ATTACHMENTS: 1. Bid Documentation 2. Bid Specifications 3. Bid submittals (� i ` CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY IL. Flu i 207 South Cedar 9 1997 { PO Box 180 111 ter, -ter' U 1 Owasso, Oklahoma 74055 -- .y..ms...................... (918) 272 -2251 BID DOCUMENTATION Opening Date: July 8. 1997 Council/Trustee Approval: Item: Red and Green Polycarts Number of Bids: 1 Bids Opened By: Marcia Boutwell Witness: Wanda Scott Witness: Bidders Williams Refuse Equipment Co Inc Schaefer Systems International Inc Water Products Inc Otto Industries Inc Certification: Amount of Bid Red Green $59.00 ea $57.00 ea No Bid No Bid No Bid I, Marcia Boutwell, City Clerk, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: (SEAL ) - Date: SPECIFICATIONS FOR NINETY (90) GALLON POLYCARTS 1. The Owasso Public Works Authority is soliciting a unit price quote for green polycarts with a minimum size of ninety (90) gallons; and a unit price quote for red polycarts with a minimum size of ninety (90) gallons. Both are being solicited to meet the requirements of the City of Owasso /OPWA for FY97 -98. (The Ameri-Kart Corp Poly -Kart 2000 is ' presently being used.) 2. It is anticipated that polycarts will be ordered in fifty (50) unit quantities, however, the Owasso Public Works Authority reserves the right to order whatever number and color of carts is needed at the time the order is placed. It is further anticipated that the Owasso Public Works Authority will purchase a total of approximately 450 green and 100 red carts. 3. The purchase price shall be guaranteed for any orders placed during the period from the date of issuance of "Notice of Award" until June 30, 1998. 4. "City of Owasso" text shall be embedded in the cart lid and an identification serial number shall be stamped into the cart body. 5. The carts must be compatible with the collection system presently utilized by the Owasso Public Works Authority. 6. The tub of the cart shall be constructed of a high molecular, ultra- violet stabilized polyethylene. 7. The tub of the cart shall be constructed in such a manner that the tub bottom will be a minimum of six (6) inches above the ground, reinforced and protected. 8. Applicable support frames and lift bars shall be constructed of 16 gauge galvanized steel (minimum) and all tub stress points supported by steel. 9. The lift bars shall be spaced as follows: (1) Bottom lift bar shall be 13 inches from the ground, and (2) Top lift bar shall be 33 inches from the ground. 10. The carts shall have 12 inch diameter wheels with semi - pneumatic tires. 11. The cart lid shall be fully hinged and shall have a high tension rubber wind latch for lid. 12. These specifications shall be interpreted as minimum requirements. 13. The bidder shall include brochures with the bid submittal showing the polycart specifications. The warranty for the carts shall be clearly stated. SPECIFICATIONS FOR POLYCARTS JUNE 1997 PAGE 2 14. The bidder shall include a list of replacement parts and the price of each part. The purchase price of replacement parts shall be guaranteed for any orders placed until June 30, 1998. 15. Delivery of the first 100 green polycarts will be accepted immediately, but no later than September 1, 1997. 16. All carts shall be bid F.O.B. EXCEPTIONS: 4. "City of Owasso" will be stamped on side of cart body. There will be no text on the lid BID PROPOSAL - SUBMITTAL PAGE NINETY (90) GALLON POLYCARTS UNIT PRICE PER POLYCART, GREEN $ 5 7. 0 0 UNIT PRICE PER POLYCART, RED $59.00 Exception taken on specification #4 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Somittal Pages. DORIS L. WILLIAMS PRESIDENT Title WILLIAMS REFUSE EQUIPMENT CO., INC. Address P.O. BOX 1138 OWASSO, OK 74055 1918) 272 -7215 Phone ,Delivery Date of First 100 Green Polycarts 30 - 60 days after rec. of order BID OPENING: JULY 8, 1997 @3:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. LAj6LJer Pr o Ju 0+6 BID PROPOSAL - SUBMITTAL PAGE NINETY (90) GALLON POLYCARTS UNIT PRICE PER POLYCART, GREEN NO BID UNIT PRICE PER POLYCART, RED NO BID I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature President Title P.O. Box 349 Address Owasso, OK 74055 918- 371 -5100 Phone Delivery Date of First 100 Green Polycarts BID OPENING: JULY 8, 1997 @3:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. 551 SCHAEFER 1 SYSTEMS INTERNATIONAL, INC. 10021 Westlake Drive P.O. Box 7009 ' Charlotte, N.C. 28241 Phone: (704) 588 -2150 Fax: (704) 588 -1862 t June 30, 1997 Ms. Marcia Boutwell , Contract Administrator City of Owasso 207 South Cedar t Owasso, OK 74055 SSI Schaefer Systems International, Inc., respectfully declines to bid on the City of Owasso. Invitation to bid with an opening date of July 8, 1997. We must respond with a "NO BID" at this time, however, we request to remain on your formal bidders' list for purposes of future contact. Sincerely, SCHAEFER SYSTEMS INTERNATIONAL, INC. Waste Technology Division Michael L. Knaub Vice President of Sales June 30, 1997 City of Owasso City Hall Office of the Contract Administrator 207 South Cedar Owasso, OK 74055 OTTO INDUSTRIES, INC. 12700 General Drive P.O. Box 410251 Charlotte, NC 28241 -0251 Telephone (704) 588 -9191 Facsimile (704) 588 -5250 RE: Bid Requisition for City of Owasso /OPWA for FY97 -98 For 450 Green and 100 Red (90) Gallon Polyearts Opens: July 8, 1997 at 3:00 p.m. Dear Sir: Thank you for the invitation to bid. However, OTTO MDUSTRIES is unable to bid at this time. We sincerely appreciate your consideration and request that you continue to list us as a potential source for future bid opportunities. Again, thank you. Sincerely, William R. McLucas Executive Vice President Solid Waste Systems cc: Kyle Adams - OTTO Industries, Inc. �v� PrirAed on Recycled Paper