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Home My WebLink About1997.08.05_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: August 5, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 1, 1997. Marcia outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of July 15, 1997 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -13 Owasso Public Works Authority August 5, 1997 Page 2 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Unfinished Business 8. New Business 9. Adjournment ' OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING ' Tuesday, July 15, 1997 The Owasso Public Works Authority met in regular session on Tuesday, July 15, 1997 in the ' Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 11, 1997. IITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 7:20 p.m. ' ITEM 2: FLAG SALUTE IThe flag salute was given during the City Council meeting preceding this meeting. ' ITEM 3: ROLL CALL PRESENT ' Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair Michael Helm, Trustee Denise Bode, Trustee ' Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A ' REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of July 1, 1997 Regular Meeting. B. Approval of Claims J 1 Mr Wilken moved, seconded by Dr Standridge, to approve the consent agenda. The consent agenda included minutes of the July 1, 1997 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $107,704.62; (2) OPWA Capital Improvements $23,213.99; (3) Interfund Transfers $800,219.36; (4) OPWA Sales Tax Fund $50,931.63; (5) Payroll $31,054.91. AYE: Wilken, Standridge, Bode, Helm, Barnhouse NAY: None Motion carried 5 -0. Owasso Public Works Authority July 15, 1997 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE ADOPTION OF A POLICY REGARDING THE EXTENSION OF MUNICIPAL WATER AND WASTEWATER SERVICE TO SUBDIVISIONS OUTSIDE OF THE CITY'S CORPORATE BOUNDARIES. Mr Ray presented the item, stating that during the June 17, 1997 meeting of the Owasso Public ' Works Authority, a request was made by a developer for the extension of water and wastewater service to a subdivision located outside the city's corporate boundaries. Discussion of the request focused on the concern that the subdivision for which the request was made did not meet ' the city's development standards for street construction, drainage improvements, or lot size. Also, at that meeting, the Trustees expressed concern that there might be a future attempt to annex the subdivision, and that potential homeowners would not know that the subdivision was , outside the city's corporate boundary. At the June 17 meeting, the Trustees voted to table further consideration of the request for 30 days. The Trustees directed the staff to research and develop a policy relating to the extension of municipal utilities to developing subdivisions located , outside the city's corporate boundaries. The staff did conduct such a survey. Of the 13 municipalities responding to the survey, nine require annexation into the city in order to receive municipal services. The staff concluded that the policy and intent of a majority of the communities surveyed requires developments outside the city boundaries to meet their design standards before the extension of municipal utilities will be allowed. The staff developed the following policy statement: "All development and construction of infrastructure (water, wastewater, streets and storm sewer) in any area outside of the City of Owasso's corporate boundary to be served by a municipal water main line and /or wastewater main line (hereinafter referred to as municipal utility services), must be done in accordance with all present and future codes, ordinances, and regulations adopted by the City of Owasso and /or the Owasso Public Works Authority which would be then applicable to similar construction and development inside the city's corporate limits. Municipal utility services may be approved and extended at the sole discretion of the Owasso Public Works Authority, without the restrictions of this policy statement applying, to subdivisions located outside the city's corporate limits, but having existing and fully operational infrastructure (water, wastewater, streets and storm sewer) developed and constructed prior to July 15, 1997. For subdivisions completed subsequent to July 15, 1997, the Owasso Public Works Authority, at its sole discretion, and upon such terms and conditions as may at such time be imposed, and only upon petition of a majority of the residents of the requesting subdivision, may approve the extension of municipal utility services to subdivisions outside of Owasso's corporate limits, provided that 2 to IOwasso Public Works Authority 1 July 15, 1997 all existing infrastructure (water, wastewater, streets and storm sewer) is totally completed and fully operational. Rules, regulations and procedures necessary to implement this policy shall be developed and distributed by the City Manager. Such rules, regulations and procedures shall be noticed to the City Council." Mr Wilken moved, seconded by Dr Standridge, to adopt the policy statement relating to the access to, and extension of, municipal water and wastewater service to properties outside the corporate boundary of the City of Owasso, Oklahoma, and that the staff be directed to promulgate administrative rules to implement that policy. The Chair ask if there were any questions from either the audience or the Trustees. No questions were asked and there was no discussion. AYE: Wilken, Standridge, Bode, Helm, Barnhouse NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST BY CHARLES BURRIS FOR EXTENSION OF WATER AND WASTEWATER SERVICE TO AN AREA OUTSIDE THE CITY'S CORPORATE BOUNDARIES. SUCH EXTENSION FOR THE PURPOSE OF SERVING A SUBDIVISION OF TULSA COUNTY. This item was presented by Mr Ray. He referred to a memorandum in the background information that was prepared by Phil Lutz, Engineering Project Manager. Mr Lutz stated in his memo that a technical evaluation of the development indicates that water and sanitary sewer service is available to serve the proposed Kelly Ann subdivision, a subdivision being developed outside the city's corporate boundaries. Based on that evaluation, his recommendation was for approval for Kelly Ann water and sewer connection to the city system, subject to an escrow deposit prior to final acceptance of the sanitary sewer system. Mr Ray said that Mr Lutz's recommendation is a technical recommendation and, based on action on the previous item, the staff recommendation is to table the request for water and wastewater service until such time as the rules, regulations, and procedures necessary to implement the policy approved in the previous item, are developed and distributed by the City Manager. Mr Wilken moved, seconded by Dr Bode, to table action on the request by Mr Burris for extension of water and wastewater service to an area outside the city's corporate boundaries until rules and regulations relating to the policy statement approved in item 6 can be promulgated by the City Manager. 3 Owasso Public Works Authority July 15, 1997 Mr Louis Levy, attorney for Charles Burris, asked if he could make a statement. Because no matter may be discussed once a motion has been made to table, Mr Wilken requested that his motion be held in abeyance to afford Mr Levy the opportunity to address the Trustees, to which Dr Bode concurred. Mr Levy told the Trustees that Mr Burris had encountered no problems with any of the Tulsa County bodies he had appeared before. He said there are 26 single family homes under contract, and that the subdivision does not pose a threat to anyone. Mr Burris was not present. Following Mr Levy's statement, Mr Wilken reasserted his motion to table the request, again seconded by Dr Bode. AYE: Wilken, Bode, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0. Mr Levy requested a meeting with the City Manager to discuss the policy and the rules and regulations that will be written and implemented by the City Manager. Mr Ray agreed to such a meeting. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF RESIDENTIAL REFUSE CONTAINERS (POLYCARTS). AND AUTHORIZE PAYMENT FOR THE PURCHASE OF AN INITIAL ORDER OF 100 GREEN CARTS AT $5700.00 Mr Carr said that the OPWA annually solicits bids for the purchase of carts to be used in the residential refuse collection system. Bids were solicited for the bulk purchase of green carts for use in residential trash collection and red carts for use by yardwaste separation customers. The specifications requested a unit price bid for each color of 90- gallon cart. The carts will be ordered in a minimum of 50 unit quantity, and the bid price is guaranteed for any orders placed until June 30, 1998. On bid and three "no bid" responses were received. Williams Refuse Equipment Co Inc of Owasso submitted a bid based on the Poly -Cart 2000, which are the carts currently used in the Owasso refuse collection system. Staff recommended the purchase of polycarts from Williams Refuse Equipment Co Inc. Dr Bode moved, seconded by Dr Standridge, to award a contract for the purchase of residential refuse containers to Williams Refuse Equipment Co Inc, at a cost of $57.00 per green cart and $59.00 per red cart, and authorization for the payment of $5700 for the purchase of an initial order of 100 green carts. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5 -0. 2 Owasso Public Works Authority July 15, 1997 ITEM 8: REPORT FROM OPWA MANAGER No report. ITEM 9: REPORT FROM OPWA ATTORNEY No report. ITEM 10: UNFINISHED BUSINESS Mr John Groth asked when the policy for the extension of municipal water and wasterwater service to subdivisions outside the city limits would be implemented. Mr Ray said that it was effective immediately upon approval. ITEM 11: NEW BUSINESS None. ITEM 12: ADJOURNMENT Mr Wilken moved, seconded by Dr Bode to adjourn. AYE: Wilken, Bode, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:45 p.m. Marcia Boutwell, Authority Secretary 5 Mary Lou Barnhouse, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 8/01/97 8:21:01 A/P CLAIMS REPORT APAPVR PAGE: 12 no PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 'WA ADMINISTRATION ------------------------ - - - - -- '972866 972866 GO SYSTEMS FUEL 6/97 67.70 972867 CITY GARAGE REPAIRS 6/97 LICENSE FEES 980016 MEMBER SERVICE LIFE PRE -TAX ADMIN FEE RANDY ALEXANDER 980024 SUPERIOR SHINE AUTO DETAI VEHICLE SERVICE 980087 980184 CH HASKELL & ASSOC COMPUTER SERVICES 980196 SAM'S CLUB MAINT SUPPLIES '980200 980221 TRI COUNTY OFFICE SUPPLY AT &T WIRELESS SERVICES OFFICE SUPPLIES PHONE USE -CARR METER READER 980221 AT &T WIRELESS SERVICES PHONE USE- ROBERTS TYRONE DINKINS 980243 OKLAHOMA NATURAL GAS 6/97 USE '980244 BRAD SPARKMAN PSO 6:97 USE 980245 SOUTHWESTERN BELL TELE 6/97 PLEXAR 203.85 195.70 980249 TREASURER PETTY CASH REIMB PETTY CASH PRINT 48 HR NOTICES 980275 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE TRI COUNTY OFFICE SUPPLY TREASURER PETTY CASH 980340 AT &T WIRELESS SERVICES 7/97 PAGER USE r DEPARTMENT TOTAL =___> UTILITY BILLING ----------------------- - - - - -- 11.36 52.11 50.00 65.00 1,533.00 18.98 207.28 31.60 17.80 24.31 151.29 96.01 20.77 102.93 6.95 2,389.39 972866 GO SYSTEMS FUEL 6/97 67.70 980001 CPS BUSINESS, INC. LICENSE FEES 217.00 980084 RANDY ALEXANDER METER READER 33.60 980087 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 79.98 980095 US POSTMASTER UTILITY BILL POSTAGE 1,000.00 I 980099 OSCAR MCLAURIN METER READER 567.45 980100 TYRONE DINKINS METER READER 263.25 980101 BRAD SPARKMAN METER READER 329.85 980106 980133 GARY MOSER DOZIER PRINTING METER READER PRINT WORK ORDERS 203.85 195.70 980133 DOZIER PRINTING PRINT 48 HR NOTICES 231.72 '980200 980249 TRI COUNTY OFFICE SUPPLY TREASURER PETTY CASH OFFICE SUPPLIES REIMB PETTY CASH 165.86 7.55 DEPARTMENT TOTAL =___> 3,363.51 WATER ----------------------------- L 9726'/1 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 24.34 6 971.866 972867 GO SYSTEMS CITY GARAGE FUEL 6/97 REPAIRS 6/97 138.45 403.66 980040 WATER PRODUCTS INC WATER METERS 3/18/97 1,586.60 1 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 8/011'97 8:21:01 A/P CLAIMS REPORT APAPVR PAGE: 13 PO # ---- - - - - -- VENDOR ------------------- - - - - -- ------------------- DESCRIPTION - - AMOUNT - - -- ------- - - - - -- 98014 WATER PRODUCTS INC METER SET MATERIALS 1,612.75 980244 PSO 6/97 USE 267.37 980245 SOUTHWESTERN BELL TELE 6/97 PLEXAP. 27.50 980340 AT &T WIRELESS SERVICES 7/97 PAGER USE 20.85 DEPARTMENT TOTAL =___> 4,081.52 WASTEWATER TREATMENT PLANT ------------------------ - - - - -- 972671 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 24.63 972852 WASTE MANAGEMENT OF OKLA TIPPING FEES 156.80 972866 GO SYSTEMS FUEL 6/97 39.23 972867 C(TY GARAGE REPAIRS 6/97 67.93 980026 W W GRAINGER INC SUBMERSIBLE PUMP 258.19 980041 ADVANCED CHEMICAL CHLORINE 342.00 980041 ADVANCED CHEMICAL CHLORINE 342.00 980200 TRI COUNTY OFFICE SUPPLY OFFICE SUPPLIES 26.23 980208 W W GRAINGER INC GRIT CART 441.62 980209 AQUA -BEN CORP POWDERED POLYMERS 163.24 980244 PSO 6/97 USE 5,543.51 9802245 SOUTHWESTERN BELL TELE 6/97 PLEXAR 51.02 980249 TREASURER PETTY CASH REIMB PETTY CASH 10.25 980249 TREASURER PETTY CASH LICENSE -FLICK 35.00 980272 SHERRY LABORATORIES INC SLUDGE ANALYSIS 160.00 980340 AT &T WIRELESS SERVICES 7/97 PAGER USE 13.90 DEPARTMENT TOTAL =___) 7,675.55 WASTEWATER COLLECTION ------------------------ - - - - -- 972671 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 177.12 972866 GO SYSTEMS FUEL 6/97 207.29 972867 CITY GARAGE REPAIRS 6/97 18.21 980207 LOCKE WHOLESALE ELEC REPAIR PARTS 56.12 980226 RADIO INC LIFT STATION PARTS 47.09 980228 JUDGE PORTER ELEC TRNG-WASHINGTON 300.00 980243 OKLAHOMA NATURAL GAS 6/97 USE 87.74 980244 PSO 6/97 USE 608.96 980245 SOUTHWESTERN BELL TELE 6/97 PLEXAR 25.51 980249 TPEASURER PETTY CASH WET WELL SUPPLIES 37.90 980249 TREASURER PETTY CASH EMPLOYEE TRAINING 189.91 980276 MARTEC SYSTEMS LIFT STATION REPAIR 1,092.20 DEPARTMENT TOTAL =___> 2,848.05 REFUSE COLLECTIONS ------------------------ - - - - -- 1 ' CITY OF OWASSO OWASSO PUBLIC WORKS AUfHORITY 81'011'97 8:21:01 A/ P CLAIMS REPORT APAPVP, PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- ' 972519 WILLIAMS REFUSE EQUIPMENT GREEN POLYCARTS 8/6/96 2,850.00 'ECYCLE CENTER ----------------------- - - - - -- 972852 972671 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 33.00 CROW BURLINGAME 970,698 WASTE MANAGEMENT OF OKLA COMML REFUSE 13,958.03 ' 972852 WASTE MANAGEMENT OF OKLA TIPPING FEES 5,531.85 122.24 972866 60 SYSTEMS FUEL 6/97 545.41 980248 972867 CITY GARAGE REPAIRS 6/97 881.16 WASTE MANAGEMENT OF OKLA 972867 CITY GARAGE REPAIRS 6/97 149.24 980030 DO= R PRINTING PRINTED FORMS 42.22 9802123 M.E.T. MEMBERSHIP DUES (1ST HALF 1,822.65 DEPARTMENT TOTAL =___) 25,813.56 'ECYCLE CENTER ----------------------- - - - - -- 972852 WASTE MANAGEMENT OF OKLA TIPPING FEES 412.28 972854 CROW BURLINGAME REPAIR PARTS 14.97 972866 GO SYSTEMS FUEL 6/97 108.30 980244 PSO 6/97 USE 122.24 980245 SOUTHWESTERN BELL TELE 6/97 PLEXAR 23.50 980248 WASTE MANAGEMENT OF OKLA REFUSE- RECYCLE 1,344.32 980248 WASTE MANAGEMENT OF OKLA RECYCLE -GLASS 120.00 DEPARTMENT TOTAL = = = =) 2,145.61 ■ NO ------- - - - - -- FUND TOTAL =___) 48,317.19 14 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 8/01/9: 5:21:01 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEBT SERVICE ------------------------ - - - - -- 980003 LIBERTY BANK & TRUST OWRB LOAN 19,863.98 980003 LIBERTY BANK & TRUST OWRB LOAN 3,350.01 DEPARTMENT TOTAL =___) 23,213.99 WASTEWATER ------------------------ - - - - -- 980309 HUB + GARVER. WWTP CONST 9/03/96 13,622.12 DEPARTMENT TOTAL 13,622.12 WWTP IMPROVEMENTS ------------------------ - - - - -- 980023 WALTERS MORGAN CONSTR.UCTI WWTP IMP 11/05/96 159,998.54 DEPARTMENT TOTAL =___> 159,998.54 FUND TOTAL = = = =) 196,834.55 15 CITY OF OWASSO ' OPWA SALES TAX FUND 8/01/97 8:21:01 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT bw ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 0"?88 REVENUE BONDS ' 980002 LIBERTY TULSA DEPARTMENT TOTAL FUND TOTAL GRAND TOTAL 1 REVENUE BONDS 50,931.63 50,931.63 50,931.63 354,500.22 18 CITY OF OWASSO OPWA A/P TRANSFER REPORT VENDOR DESCRIPTION TRANSFERS AMOUNT CITY GARAGE TRANSFER FROM OPWA 5,750.00 WORKERS' COMP SELF -INS TRANSFER FROM OPWA 3,842.50 GENERAL FUND TRANSFER FROM OPWA 27,855.33 TRANSFERS TOTAL 37,447.83 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07\19 \97 Wastewater 6825.1 WAs �v . Ile `'" ``>`` >< <' < >'' > `` < >< >''`' .: :;; <.::: : :::::.:..::::.:. :::..:::..:.... 209 .... :: >:<`` ` >' >:..:: #.68'7 2I�. Refuse 77.05 2, 437.74 Re c ate C ter'i > > ><?'?` <` >?< ><« ><<' > > »:. Y :.....:....::.: :.:;> :.; >;: >;:;::... : 1 fi X53 0 ...::.;;.::.:.:.:.:::;:::. ......:..:...:..:::::::::: :.:::::::::.:.::::::::::::.:::. EUNI�'�'OT�1U <> APPROVED: 08\05\97 Chairman Trustee Trustee