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Home My WebLink About1997.09.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: September 2, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 29, 1997. Marcia B well, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of August 19, 1997 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B Owasso Public Works Authority September 2, 1997 Page 2 5. Consideration and Appropriate Action Relating to a Request for Trustee Approval of a ' Budget Amendment Decreasing the Expenses in the OPWA Administration Department and Increasing the Transfer to the General Fund from the OPWA Fund. Ms Bishop ' Attachment #5 The staff will recommend Trustee approval of an amendment to the OPWA Fund budget decreasing the expenses in the OPWA Administration Department by $37,000 and increasing the transfer to the General Fund from the OPWA Fund by $37,000. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Unfinished Business 9. New Business I I Owasso Public Works Authority September 2, 1997 Page 3 ' 10. Adjournment I I .1 �I 1 I I OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 19, 1997 The Owasso Public Works Authority met in regular session on Tuesday, August 19, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 15, 1997. ' ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 7:39 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ' ITEM 3: ROLL CALL PRESENT ABSENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair ' Michael Helm, Trustee Denise Bode, Trustee Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of August 5, 1997 Regular Meeting. B. Approval of Claims Dr Bode moved, seconded by Dr Standridge, to approve the consent agenda. The consent ' agenda included minutes of the August 5, 1997 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $146,614.82; (2) Payroll $27,351.70. AYE: Bode, Standridge, Helm, Wilken, Barnhouse NAY: None Motion carried 5 -0. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF A BACKHOE. Mr Carr said that the FY 1997 -98 budget includes provisions for the purchase of a new backhoe for the Public Works Department Water Division. Bids were opened on July 28, 1997, with 0 Owasso Public Works Authority August 19, 1997 seven bids being received from five vendors. Two alternate items were included in the bid proposal: 1) an extended warranty of 36 months /5000 operating hours, and 2) an extended warranty of 60 months /7500 operating hours. Bids, including warranty, have been reviewed and staff recommend the bid be awarded to Enlow Ford Tractor Inc of Sapulpa, OK. Mr Wilken moved, seconded by Dr Standridge, to award the bid for the purchase of a current production model backhoe loader with a 60 -month extended warranty to Enlow Ford Tractor in the amount of $44,966.12, and authorization for payment upon receipt of the equipment and submission of an invoice. AYE: Wilken, Standridge, Bode, Helm, Barnhouse NAY: None Motion carried 5 -0. ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None. ITEM 9: NEW BUSINESS None. ITEM 10: ADJOURNMENT Dr Standridge moved, seconded by Dr Bode to adjourn. AYE: Standridge, Bode, Helm, Wilken, Barnhouse NAY: None Motion carried 5 -0, and the meeting was adjourned at 7 :44 p.m. Marcia Boutwell, Authority Secretary 2 Mary Lou Barnhouse, Chairperson I F I r I I CITY OF OWASSO JJ OWASSO PUBLIC WORKS AUTHORITY 8/29/97 8:24:46 A/P CLAIMS REPORT APAPVR PAGE: 8 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- I OPWA ADMINISTRATION ------------------------ - - - - -- 1 980377 TRI COUNTY OFFICE SUPPLY OFFICE SUPPLIES 19.1/1 980513 DALE & LEE SERVICE INC SVS AIR CONDITIONER 40.00 980533 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 13.95 980572 MCI TELECOMMUNICATIONS 7/97 USE 12.45 980573 OKLAHOMA NATURAL GAS 7/97 USE 23.72 DEPARTMENT TOTAL =___) 109.83 UTILITY BILLING ------------------------ - - - - -- 980281 RANDY ALEXANDER METER READER 34.05 980283 GARY MOSER METER READER 201.60 980377 TRI COUNTY OFFICE SUPPLY CREDIT - RETURNED PAPER -96.58 980388 TYRONE DINKINS METER READER 262.35 980389 OSCAR MCLAURIM METER READER 5/1.95 980391 BRAD SPARKMAN METER READER 396.90 DEPARTMENT TOTAL =___) 1,370.27 WATER. ------------------------ - - - - -- 980028 YALE UNIFORM RENTAL UNIFORM RENT /CLEAN 118.00 980345 WATER PRODUCTS INC REPAIR SUPPLIES 814.64 980348 K CONSTRUCTION INC ROAD BORE 11.00 980359 VERDIGRIS VALLEY SOD FARM S-OD- REPAIRS 60.00 980399 WATER PRODUCTS INC METER SET -BARK /LAKES 601.99 980516 EQUIPMENT ONE RENTAL & SA SAFETY BOOTS- LENHART 109.00 980572 MCI TELECOMMUNICATIONS 7/97 USE .28 DEPARTMENT TOTAL =___) 1,615.91 WASTEWATER TREATMENT PLANT ------------------------ - - - - -- 980028 YALE UNIFORM RENTAL UNIFORM RENT /CLEAN 101.00 980211 FISHER SCIENTIFIC SUSPENDED SOLIDS OVEN 1,042.66 980344 SHERRY LABORATORIES INC SLUDGE ANALYSIS 160.00 980358 HANES SHOE & ARCH SHOP SAFETY BOOTS-SIMMS 98.00 980395 HANES SHOE & ARCH SHOP SAFETY BOOTS -FLICK 911.00 980395 HANES SHOE & ARCH SHOP SAFETY BOOTS- NICHOLSON 100.00 980398 WAL -MART UNIFORM PANTS -SIMMS 89.`120 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 81129/97 8:24:46 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 980510 W W GRAINGER INC BLOWER MOTOR 24.73 980572 MCI TELECOMMUNICATIONS 7/97 USE 5.35 DEPARTMENT TOTAL =___> 1,717.94 WASTEWATER COLLECTION ------------------------ - - - - -- 980028 YALE UNIFORM RENTAL UNIFORM RENT /CLEAN 101.00 980074 WATER PRODUCTS INC LIFT STATION REPAIRS 1,907.65 980112 RADIO INC CONTROL PANEL LIGHTS 28.29 980204 W W GRAINGER INC CHAIN HOIST 249.48 980369 CHEROKEE HOSE & SUPPLY LIFT STATION PARTS 690.81 980470 W W GRAINGER INC REPLACE MULTI -METER 169.15 980510 W W GRAINGER INC AUTO SUMP PUMP 215.25 980516 EQUIPMENT ONE RENTAL & SA SAFETY BOOTS- DUGAN,CAHILL 218.00 980519 R.A. PHELPS EQUIPMENT CO BAIRD RELIEF VALVE 168.55 980573 OKLAHOMA NATURAL VAS 7/97 USE 96.45 DEPARTMENT TOTAL =___? 3,844.63 REFUSE COLLECTIONS ------------------------ - - - - -- 980028 YALE UNIFORM RENTAL UNIFORM RENT /CLEAN 52.00 980184 CN HASKELL & ASSOC COMPUTER EQUIPMENT 130.00 980349 WILLIAMS REFUSE EQUIPMENT POLYCART PARTS 830.35 980497 M.E.T. HOUSEHOLD POLLUTANT PROGR 2,205.00 980514 PCI COMMUNICATIONS REFUSE TRUCK RADIO EQUIP 34.48 DEPARTMENT TOTAL =___) 3,251.83 RECYCLE CENTER ------------------------ - - - - -- 980028 YALE UNIFORM RENTAL UNIFORM RENT/CLEAN 2.00 980398 WAL -MART OFFICE SUPPLIES 9.70 980478 WASTE MANAGEMENT OF OKLA RECYCLE - REFUSE 3,289.82 980478 WASTE MANAGEMENT OF OKLA RECYCLE -GLASS 120.00 980526 NCR DIRECT CASH REGISTER TAPE 100.86 980543 SHERRY LABORATORIES INC OIL SAMPLE ANALYSIS 123.00 DEPARTMENT TOTAL =___> 3,666.38 FUND TOTAL =___) 15,776.79 0 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 8/29/97 8:24:46 A/P CLAIMS REPORT APAPVR PAGE: 10 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEBT SERVICE ------------------------------ ' 980570 OR WATER RESOURCE BOARD SEMI - ANNUAL INTEREST PYMT 1,154.58 980571 OR WATER RESOURCE BOARD SEMI - ANNUAL ADMIN FEE 135.83 ' DEPARTMENT TOTAL =___} 1,290.41 FUND TOTAL =___} 1,290.41 1 1 t CITY OF OWASSO OPWA SALES TAX FUND 8/29/97 8:24:46 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTfOH AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 1988 REVENUE BONDS ------------------------ - - - - -- 980002 LIBERTY TULSA REVENUE BONDS 50,931.63 DEPARTMENT TOTAL =___) 50,931.63 FUND 'TOTAL =___) 50,931.63 GRAND TOTAL =___) 101,972.78 13 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERALFUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION AMOUNT TRANSFER FROM OPWA 5,750.00 TRANSFER FROM OPWA 3,842.50 TRANSFER FROM OPWA 27,855.33 37,447.83 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08\16\\97 APPROVED: 09\02\97 Chairman Trustee Trustee OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES . a ........................... .................. : '.....:::....:::: : :3P!V`: .. g 9x. Utility.. Billing ................................................ ............................... 1890.69.... .W . .....................:....... ............................... .............................................. .................... ............................... ............................. 505;65 .........................._.... ............................... _ 241}' 36 _ ..._.... ......................... Wastewater 663.58 6874.43 :.....::. .. i as ova er i1ed on ... . 75:27 ..... ........ .................. .: . 5.. 4 .0'2 Refuse 240.83 3, 405.12 recycle° ::: >::: >: >: . } {^Y► FUND T�'1` L ......<>: 6E:::: :: >;:: >r:;;:E.:. >.:. >;:.;:E:.r: ........ ••.i:• .:viii: .. #.. 8 .64 APPROVED: 09\02\97 Chairman Trustee Trustee t MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY 1 FROM: JIM McELRATH SUPPORT SERVICES DIRECTOR I SUBJECT: AMENDMENT TO THE FY 1997 -98 OWASSO PUBLIC WORKS AUTHORITY FUND BUDGET 1 1 DATE: August 28, 1997 BACKGROUND: Former employee Mike Knebel served the City in a variety of roles. His resignation on July 1, 1997 offered our organization a unique challenge in restaffmg these various jobs. In response, staff developed a strategy of separating the functions into categories and arranging for small private sector vendors to temporarily meet the organization's needs on "call for service" agreements. This approach has allowed the City to maintain its support to the departments and customers, while providing time to investigate future options. Two of the primary areas in which Mr Knebel focused his energies were computer \phone systems operation \support and electrical inspections. In the computer area, the services of Charles Haskell and Associates have been utilized with great success. Both response time and cost - savings have been excellent. The area of commercial electrical inspections and plan reviews have been covered by the services of Mr Burr Kannady, whose work has also been highly satisfactory. At the present time, the funds to cover these services are provided in the OPWA Fund, as Mr Knebel's salary and benefits were assigned to that budget. After paying Mr Knebel for his vacation and accrued leave, $37,000 remains in the OWPA Fund designated for his position (salary & benefits). In order to better track the cost of the functions now covered by the above - named private- sector vendors, staff proposes that the FY 97 -98 Budget be amended so that funds are allocated to a function rather than a position. Based upon staff projections for the current fiscal year, it is proposed that the budget be amended, assigning $12,000 of the $37,000 to the Community Development Department to cover the cost of electrical inspections and the remaining $25,000 to the Support Services Department for computer /phone operations and support. Both these budgets are in the general fund, thus this change requires Council/Trustee action. BUDGET AMENDMENT AUGUST 28, 1997 PAGE 2 RECOMMENDATION: The staff recommends OPWA Trustee approval of an amendment to the FY 1997 -98 OPWA Fund budget, increasing the transfer of funds to the General Fund by $37,000; and reducing appropriations to the OPWA Fund's Administration Department C:\WPDATA\OPWA\MEMOS\PW970902.AMD