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Home My WebLink About1997.08.05_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: August 5, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 1, 1997. Marcia outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of July 15, 1997 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B Owasso Public Golf Authority August 5, 1997 Page 2 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Unfinished Business 8. New Business 9. Adjournment ' OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING ' Tuesday, July 15, 1997 The Owasso Public Golf Authority met in regular session on Tuesday, July 15, 1997 in the ' Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 11, 1997. ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 7:45 p.m. ITEM 2: FLAG SALUTE IThe flag salute was given during the City Council meeting preceding this meeting. ' ITEM 3: ROLL CALL PRESENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair Michael Helm, Trustee Denise Bode, Trustee r Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of July 1, 1997 Regular Meeting. B. Approval of Claims Dr Bode moved, seconded by Dr Standridge, to approve the consent agenda. The consent agenda included minutes of the July 1, 1997 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Bailey Ranch Golf Club $124,290.17; (2) Payroll $17, 818.86. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0. Owasso Public Golf Authority July 15, 1997 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A ' REQUEST FOR TRUSTEE APPROVAL OF A NAME CHANGE FOR THE GOLF COURSE. Mr Lehr said that the current name of the golf course, Bailey Golf Ranch, often does not present ' the image of an 1 S-hold championship golf course. People tend to think the golf course might be miniature golf, batting cages, or a driving range. The Golf Advisory Committee has , discussed several options for a course name, and the name Bailey Ranch Golf Club received consensus approval. It was also discussed that, if the Golf Authority voted to change the name, the same logo would continue to be used, and "Bailey Ranch" would be incorporated into any , name chosen. The Bailey Foundation Board of Trustees also gave consensus approval to the recommendation of the Golf Advisory Committee. Dr Bode moved, seconded by Dr Standridge, to change the name of the golf facility from "Bailey Golf Ranch" to "Bailey Ranch Golf Club", , and retain the same logo currently in use. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR TRUSTEE APPROVAL OF A DEVELOPMENT AGREEMENT BETWEEN THE OWASSO PUBLIC GOLF AUTHORITY, THE LARKIN BAILEY FOUNDATION, AND KOURTIS PROPERTIES INC, PROVIDING FOR THE DONATION OF A GOLF CLUBHOUSE FACILITY TO THE OPGA, AND AUTHORIZING THE CHAIR TO EXECUTE THE AGREEMENT ON BEHALF OF THE AUTHORITY. Mr Lehr presented the item, stating that for the past two years there have been discussions between the staff, the Larkin Bailey Foundation and a land developer relating to the construction of a golf clubhouse facility. From those discussions, a concept has been developed and agreed to. A development agreement has been developed and approved by the Bailey Foundation. Under the agreement, the developer would purchase land from the foundation earlier than needed; the foundation would commit the funds from the sale of the land to the construction of a clubhouse on OPGA property, located where the master plan anticipated its construction; an architectural committee would be formed, comprised of three Bailey Foundation representatives, one land developer representative, one OPGA representative, the City Manager, the Director of Golf, the City Treasurer, and one member of the Golf Advisory Committee; upon completion, the foundation would donate the clubhouse to the OPGA; the land developer would receive office space in the structure for use as a sales office. No OPGA funds would be expended. Dr Bode moved, seconded by Dr Standridge, to approve the proposed Development Agreement for a clubhouse at the golf facility, and that Chairman Barnhouse be authorized to execute the agreement. Pa Owasso Public Golf Authority July 15, 1997 AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE CONFIRMATION OF THE CHAIR'S APPOINTMENT OF A REPRESENTATIVE OF THE OPGA AND A REPRESENTATWE OF THE GOLF ADVISORY COMMITTEE TO THE GOLF CLUBHOUSE ARCHITECTURAL COMMITTEE. The Development Agreement approved in Item #6, authorized an architectural committee for the design of a golf clubhouse. Chairman Barnhouse submitted the name of Dr Edward Sokolosky, representing the Golf Advisory Committee, and Chairman Barnhouse, representing the OPGA, for Trustee confirmation as appointees to the Clubhouse Architectural Committee. Mr Wilken moved, seconded by Dr Bode, to confirm the Chair's appointees. AYE: Wilken, Bode, Helm, Standridge, Barnhouse NAY: None Motion carried 5-0. ITEM 8: REPORT FROM OPGA MANAGER Mr Ray announced that a public announcement regarding the construction of a golf clubhouse will be held at 10:00 a.m. on Thursday, July 17, at the golf course. The Development Agreement will also be signed by all parties at that time. ITEM 9: REPORT FROM OPGA ATTORNEY No report. ITEM 10: UNFINISHED BUSINESS None. ITEM 11: NEW BUSINESS None. 3 Owasso Public Golf Authority July 15, 1997 ITEM 12: ADJOURNMENT Mr Helm moved, seconded by Dr Standridge, to adjourn. AYE: Helm, Standridge, Wilken, Bode, Barnhouse NAY: None Motion carried 5-0 and the meeting was adjourned at 8:02 p.m. Marcia Boutwell, Authority Secretary 0 Mary Lou Barnhouse, Chairperson OWASSO PUBLIC GOLF AUTHORITY ' BAILEY RANCH GOLF CLUB 8/01/97 8:26:55 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------- am ART ❑PERATIONS ----------------------------- PUBLIC SERVICE CO 6/97 USE 350.00 WAL MART CART SUPPLIES 8.82 ------------- .ti DEPARTMENT TOTAL ====3 358.82 GOLF SHOP OPERATIONS ---------------------------- OKLAHOMA GOLF ASSOCIATION GHIN HANDICAP EXPENSES 480.00 ROYAL GRIP INC GOLF GRIPS 57.64 THE BOOKLEGGER BOOKS,VIDEOS 186.35 BG ENTERPRISES LTD TEE COMBO PACK 1,080.75 BG ENTERPRISES LTD CLEVELAND GOLF CO INC BAGGED TEES GOLF CLUB 165.96 65.00 KARSTEN MANUF CORP GOLF CLUBS 138.00 KARSTEN MANUF CORP GOLF BAG 110.13 KARSTEN MANUF CORP GOLF CLUBS 424.49 KARSTEN MANUF CORP GOLF CLUBS 274.14 KARSTEN MANUF CORP PUTTER 55.21 NIKE INC GOLF SHOES 66.14 NIKE INC GOLF SHIRTS 17.89 NIKE INC GOLF SHIRTS 72.36 NIKE INC GOLF SHOES 42.19 SPALDING GOLF BALLS 607.20 TITLEIST DRAWER CS GOLF CAPS 503.59 TITLEIST DRAWER CS GOLF CAPS -DISCOUNT -19.96 ' TITLEIST DRAWER CS GOLF CAPS 153.36 TITLEIST DRAWER CS GOLF CAPS -DISCOUNT -7.50 TITLEIST DRAWER CS GOLF CAPS 85.92 'TITLEIST DRAWER CS GOLF CAPS -DISCOUNT -4.13 ' TITLEIST DRAWER CS PUTTER 124.19 TITLEIST DRAWER CS PUTTER -DISCOUNT -6.00 TITLEIST DRAWER CS CUP DISPENSERS 268.80 ' ,TITLEIST DRAWER CS CUP DISPENSERS -DISCOUNT -5.28 TITLEIST DRAWER CS GOLF BALLS 150.00 TITLEIST DRAWER CS GOLF BALLS -DISCOUNT -5.76 ' ------------- DEPARTMENT TOTAL =___> 5,080.68 I �)OLF COURSE OPERATIONS ------------------------------ ' PUBLIC SERVICE CO 6/97 USE 237.93 PUBLIC SERVICE CO 6/97 USE 19.73 u 8/01/97 8:26:55 OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB A/P CLAIMS REPORT APAPVR PAGE: 2 PO # VENDOR ----------------------------------- DESCRIPTION ------------------------- AMOUNT ------------- PUBLIC SERVICE CO 6/97 USE 52.20 PUBLIC SERVICE CO 6/97 USE 61.48 ❑KLAHOMA NATURAL GAS CO 6/97 USE 17.12 PUBLIC SERVICE CO 6/97 USE 372.06 PUBLIC SERVICE CO 6/97 USE 62.91 GUARDIAN SECURITY SYSTEMS MONITORING 81/97 29.95 MINGO TURF & TREE CO SOD 270.00 NAPA AUTO PARTS REPAIR PARTS 12.37 E-L-GO TEXTRON REPAIR PARTS 113.71 SOUTHWEST IRRIGATION CO REPAIR SUPPLIES 7.32 KIMBALL ACE HARDWARE MAINT SUPPLIES 38.19 WW GR.AINGER INC CIRCULATOR FAN 306.45 DYNA SYSTEMS REPAIR HARDWARE 259.34 LESCO INC FUNGICIDE 1,766.00 LESCO INC BALL WASHERS (10) 1,350.00 NICK KNOTT TURF SUPPLY REPAIR PARTS 48.00 OF TURF & IRRIGATION REPAIR PARTS 84.90 SCHAEFFER MFG CO TIRE SEALANT,PUMP 230.25 TUCKER JANITORIAL SUPPLY WATER CUPS 76.85 MILL CREEK LUMBER. CO COMPRESSOR, OIL 4.70 SOUTHWEST IRRIGATION CO CLOCK MOTOR REPAIR 113.16 IRRIGATION & TURF EQUIP I GRINDER, 900.00 OWASSO TIRE BARN FUEL 5.57 WAL MART OFFICE SUPPLIES 12.55 KIMBALL ACE HARDWARE MAINT SUPPLIES 69.75 NAPA AUTO PARTS REPAIR PARTS 53.12 WESTERN UNIFORM SERVICE TOWEL SERVICE 15.00 VICTOR WELDING SUPPLY CO WELDING SUPPLIES 43.67 WW GRAINGER INC BRAKEWINCH 58.95 SPECIALTY GOLF COURSE SUP BALL CUPS 88.20 PARKS OIL COMPANY FUEL 862.85 DEPARTMENT TOTAL =___> 7,644.28 FOOD & BEVERAGE OPERATIONS ------------------------------ OK STATE DEPT OF HEALTH FOOD SERVICE LICENSE 35.00 CAMPBELL WHOLESALE CO INC SNACKS 207.38 CAIH`S COFFEE CO COFFEE 10%.25 FADLER CO INC GROCERIES 91.78 FADLER CO INC GROCERIES 256.65 FADLER CO INC PAPER SUPPLIES 76.00 FADLER CO INC GROCERIES 39.50 FADLER CO INC GROCERIES 62.05 FADLER CO INC PAPER. SUPPLIES 25.95 FADLER CO INC GROCERIES 464.73 FADLER CO INC PAPER SUPPLIES 183.10 OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB 8/01/97 8:26:55 A/P CLAIMS REPORT APAPVR PAGE: 1 PO # VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------- II LAKE COUNTRY BEVERAGE INC SOFT DRINKS LANCE INC SNACKS PEPSI COLA COMPANY SOFT DRINKS CAIN'S COFFEE CO TEA,LEMONADE CAMPBELL WHOLESALE CO INC SNACKS FADLER CO INC GROCERIES FADLER CO INC PAPER SUPPLIES FADLER CO INC GROCERIES FADLER CO INC GROCERIES FADLER CO INC GROCERIES LAKE COUNTRY BEVERAGE INC SOFT DRINKS LAKE COUNTRY BEVERAGE INC SOFT DRINKS LANCE INC SNACKS LANCE INC SNACKS PEPSI COLA COMPANY SOFT DRINKS PEPSI COLA COMPANY SOFT DRINKS DEPARTMENT TOTAL ====> UBHOUSE OPERATIONS ------- --------------------- PUBLIC SERVICE CO GUARDIAN SECURITY SYSTEMS 6/97 USE MONITORING 8/97 FADLER CO INC PAPER SUPPLIES FADLER CO INC PAPER SUPPLIES ' FADLER CO INC PAPER. SUPPLIES WIRELESS TECHNOLOGIES INC RADIO REPAIR ' DEPARTMENT TOTAL ====) ENERAL & ADMINISTRATIVE ----------------------------- ' SWBYPS ADVERTISING SOUTH CENTRAL PUBLICATION ADVERTISING DOZIER PRINTING INC BROCHURES XEROX CORPORATION MAINT AGREEMENT DEPARTMENT TOTAL EBT SERVICE ------------------------------ WILLIAMS SCOTSMAN INC CLUBHOUSE LEASE 8/97 ASSOCIATES COMMERCIAL COR CART LEASE 48 150.00 80.11 229.78 52.65 22;r.05 253.20 28.05 314.98 116.10 304.91 45.00 90.00 67.02 44.91 299.06 388.02 4,240.23 689.99 29.95 25.60 10.35 41.60 57.50 854.99 89.58 625.00 238.15 99.00 1,051.73 2,150.00 3,859.25 3 OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB 8/01/9", 8:26:55 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------- DEPARTMENT TOTAL ====> FUND TOTAL ====> GRAND TOTAL ====) ------------- 6,009.25 ------------- 25,239.98 ------------- 25,239.98 4 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07\19\97 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Opera . 't..... Mons ;;: .: .....:; ...:::>::::>::>; .:. f#.. .: , 0 Golf Shop Operations 0.00 23, 336.45 God: 1{s..Opratlons > ......... ...... 9...31# Food & Beverage 0.00 2, 317.92 F D TOTAL ::....::::::::.:::::::. . APPROVED: 08\05\97 Chairman Trustee Trustee