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Home My WebLink About1997.12.16_City Council Agendar PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: December 16, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 12, 1997. Marci Boutwell, City Clerk AGENDA 1. Call to Order 2. Invocation Grace Charity Helm 3. Flag Salute 4. Roll Call 5. Recognition of Cub Scout Pack 857. Mr Roberts Mayor Barnhouse Attachment #5 Recognition will be given to Cub Scout Pack 857 for the work they did to clean up a drainage channel on 86th St N. i~ ~ - Owasso City Council December 16, 1997 Page 2 w 6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent •~ Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of December 2, 1997 Regular Meeting, December 4, 1997 ~' Special Meeting and December 11, 1997 Special Meeting. ~~ Attachment #6-A ,F B. Approval of Claims. Attachment #6-B C. Request Approval to Close a Portion of a Utility Easement Located on Lot 1, Block 7, Bailey Ranch Estates. Attachment #6-C The Owasso Planning Commission has conducted a hearing on this request and recommends Council approval of the requested easement closing. The staff concurs with the recommendation. n 7. Consideration and Appropriate Action Relating to a Request for a Supplemental Appropriation to the Capital Improvement Fund Budget. Ms Bishop Attachment #7 The staff will recommend a supplemental appropriation in the amount of $7567 to a line item project, 96th Street Intersection Improvements, such appropriation funded from fund reserves that were "Carried over" from the same project from FY 1996-97. ~: Owasso City Council December 16, 1997 Page 3 8. Consideration and A ro riate Action Relating to Resolution #97-13, a Resolution PP P Approving the Expansion of the Owasso Enterprise Zone. Mr Tobias Attachment #8 The staff will recommend approval of Resolution #97-13. i~ 9. Consideration and Appropriate Action Relating to Resolution #97-14, a Resolution Stating ~' the City Council's Review of Ward Boundaries and the Population Contained Within Each ~, Indicates a Population Variance that is not Sufficient to Warrant a Change in the Existing Ward Boundaries. ~' Mr Ray ~: Attachment #9 '" The staff will recommend Council adoption of Resolution #97-14, attesting that a review ~ of the Council ward boundaries has occurred and directing the staff to prepare options for consideration within the specified time frame. ~. r ~ 10. Consideration and Appropriate Action Relating to Mayor's Appointments Requiring Confirmation by the City Council. Mayor Barnhouse Attachment # 10 p~ The Mayor will request Council confirmation of an appointment to the Planning ~ Commission required as the result of a resignation, and two appointments to the Sales Tax Watchdog Committee, one required as the result of a resignation and the other as a result of a move from the community. d ~~ e. a 1 Owasso City Council December 16, 1997 Page 4 11. Consideration and Appropriate Action Relating to the Presentation of an Independent Audit of Financial Transactions for the General Fund and Other Funds for FY 1996-97, and a Request for the Council to Receive the Audit Report. Mr Joe Carlson Enclosure Mr Carlson will present the 1996-97 annual audit to the Council, and the staff will recommend the City Council "receive" the audit for review, information, and filing. i~ Owasso City Council December 16, 1997 Page 5 16. New Business 17. Adjournment ' MEMORANDUM TO: ~ FROM: SUBJECT: DATE: RODNEY J RAY CITY MANAGER CHRIS ROBERTS FIELD OPERATIONS SUPERVISOR RECOGNITION OF CUB SCOUT PACK 857 December 10, 1997 ' BACKGROUND: The Owasso Church of Jesus Christ of Latter-Day Saints is the sponsor of Cub Scout Pack 857. The pack is currently working toward an internationally acclaimed "World Conservation Award". The requirements to achieve this award consist of earning the Forester, Nationalist and Outdoorsman Activity Badges, as well as participation in a conservation project. On December 3, 1997, Cub Scout Pack 857 conducted the conservation portion of their requirements on the drainage channel located approximately 100 yards due west of Spencer's Short Stop on 86th Street North. The project consisted of trash and debris collection on approximately one half mile of the drainage channel. The environmental contributions of this project were valuable to the city. RECOGNITION: The staff would like to commend the entire Cub Scout Pack for their efforts and environmental contributions to the City of Owasso. The staff would also like for the City Council to officially recognize two of the scouts, John Carlisle and Jordan Warr, for completing the Cub Scout World Conservation Award as a result of this project. Scouts Carlisle and Warr will be present at the City Council meeting to represent the pack and receive recognition. i~ i~ i~ OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, December 2, 1997 i~ The Owasso City Council met in regular session on Tuesday, December 2, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 26, 1997, and the Addendum to Agenda posted on the City Hall bulletin board at 1:00 p.m. on Monday, December 1, 1997. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 7:00 p.m. ITEM 2: INVOCATION The invocation was offered by Allan Harder of the Human Resources Department. ITEM 3: FLAG SALUTE Councilor Dr Standridge led in the flag salute. ITEM 4: ROLL CALL PRESENT Mary Lou Barnhouse, Mayor ~ Tracy Standridge, Vice Mayor Michael Helm, Councilor Denise Bode, Councilor ~ STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ABSENT Mark Wilken, Councilor A # ITEM 5: SPECIAL RECOGNITION Mayor Barnhouse and the City Council recognized Mr John Groth for his many years of service to the community, and for his contribution of a public address system for the community center. ,r Mr Groth was presented with a plaque and a key to the city. ' ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A R~)UEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of November 13, 1997 Emergency Meeting and ® November 18, 1997 Regular Meeting. Owasso City Council November 18, 1997 B. Approval of Claims. C. Action Relating to Ordinance #562, an Ordinance Providing for the Closing of a Portion of a Utility Easement Located on Lot 8, Block 1, The Fairways at Bailey Ranch. D. Action Relating to Ordinance #563, an Ordinance Providing for the Detachment of a Tract of Land Eighty Feet by Sixty Feet Located at the Southeast Corner of the East Half of the Northeast Quarter of Section 31, Township 21 North, Range 14 East, City of Owasso, Oklahoma. E. Action Relating to Acceptance of Improvements to the Storm Drainage and Street Systems Constructed to Serve The Fairways II, an Addition to the City of Owasso, Tulsa County, Oklahoma. The consent agenda included minutes of the November 13, 1997 emergency meeting and November 18, 1997 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $26,225.92; (2) Workers' Comp Self- Insurance Fund $22,988.33; (3) Ambulance Service Fund $1,291.51; (4) City Garage $5,960.81; (5) Interfund Transfers $33,995.08; (6) Payroll $131,631.96; (7) City Garage Payroll $2,899.02. Item C requested approval Ordinance #562, relating to an easement closing and formally adopting the City Council's action of November 18, 1997. Item D requested approval of Ordinance #563, providing for the detachment of land from the city limits of Owasso, formally adopting the City Council's action of November 18, 1997. Item E requested acceptance of infrastructure improvements constructed to serve The Fairways II. Dr Standridge moved, seconded by Dr Bode, to approve the consent agenda. AYE: Standridge, Bode, Helm, Barnhouse NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ~ PURCHASE OF BUILDING. PROPERTY AND EQUIPMENT INSURANCE Ms Guthrie presented the item. She said the City's insurance policy for property, buildings, contents, and equipment will expire on January 20, 1998. Each year, quotes are taken for this coverage. This year, three quotes were received. The City's current carrier is Hartford Ins Co; however, National American Ins provided a quote 34 % lower than Hartford for the same coverage. Staff recommended the purchase of the above named insurance from National American Insurance Company in the amount of 19C per hundred dollars for building and property coverage and 80C per hundred dollars for equipment coverage. Dr Standridge moved, '~ seconded by Mr Helm, to purchase the insurance coverage as recommended by staff. _ 2 ~ i~ Owasso City Council November 18, 1997 AYE: Standridge, Helm, Bode, Barnhouse NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL AND AUTHORIZATION FOR THE MAYOR TO EXECUTE DEEDS OF DEDICATION FROM THE CITY OF OWASSO. OKLAHOMA TO THE PUBLIC OF A PORTION OF BAILEY RANCH GOLF CLUB SUCH DEDICATION TO ALLOW FOR THE CONSTRUCTION OF STREETS AND UTILITIES OVER A PORTION OF SAID GOLF COURSE. Mr Cates said that the proceeds from a land sales transaction between Kourtis Properties LLC and the Larkin Bailey Foundation will be utilized to build a clubhouse at the golf course and the facility will be dedicated to the Owasso Public Golf Authority. Before the sale can be finalized, the Owasso City Council must provide deeds of dedication to the public to allow for the construction of streets and utilities over a portion of the golf course. Subsequently, the Owasso Public Works Authority, as Lessee of the golf course, must also approve and ratify the deeds. Mr Lehr, Director of the Golf Course, stated that he has reviewed the deeds and sees no problem with them. Dr Standridge moved, seconded by Mr Helm, to approve both deeds of dedication being submitted and to authorize the Mayor to execute the documents. AYE: Standridge, Helm, Bode, Barnhouse NAY: None Motion carried 4-0. ITEM 9: REPORT FROM CITY MANAGER Mr Ray recognized Porter Falcon and Brett Lambert of Falcon Audio, the company that installed the new sound system. ITEM 10: REPORT FROM CITY ATTORNEY No report. 1 1 1 1 ITEM 11: REPORT FROM CITY COUNCILORS Mr Helm reminded everyone of the Education Foundation's Home Tour and Dinner. 3 Owasso City Council ITEM 12: UNFINISHED BUSINESS None. ITEM 13: NEW BUSINESS None. ITEM 14: ADJOURNMENT Dr Standridge moved, seconded by Mr Helm, to adjourn. AYE: Standridge, Helm, Bode, Barnhouse NAY: None Motion carried 4-0, and the meeting was adjourned at 7:15 p.m. November 18, 1997 Mary Lou Barnhouse, Mayor Marcia Boutwell, City Clerk 4 i~ OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Thursday, December 4, 1997 ~ The Owasso City Council met in special session on Thursday, December 4, 1997 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on ' the City Hall bulletin Board at 9:00 a.m. on Tuesday, December 2, 1997. ITEM 1: CALL TO ORDER AND ROLL CALL. Mayor Barnhouse called the meeting to order at 6:35 p.m. Councilors present: Mary Lou Barnhouse, Mayor; Tracy Standridge, Vice Mayor; Mike Helm, Councilor; Denise Bode, Councilor; Mark Wilken, Councilor. Staff present: Rodney J Ray, City Manager; Ronald D Cates, City Attorney; Sherry Bishop, Director of Finance; Robert Carr, Public Works Director; Keith McDonald, Financial Advisor; Alan Brooks, Bond Counsel. A quorum was declared present. ~ ITEM 2: PRESENTATION AND DISCUSSION OF OPTIONS AND ISSUES RELATING TO A POSSIBLE ADVANCE REFUNDING OF THE 1988 SERIES OPWA REVENUE BONDS. Mr McDonald and Mr Brooks presented issues and options relating to an advance refunding of revenue bonds issues in 1988 and secured by a pledge of sales tax revenues (third penny). ~ Discussion followed. No formal action was requested and no vote taken on any item. ITEM 3: ADJOURNMENT Dr Standridge moved, seconded by Dr Bode to adjourn. AYE: Standrid e, Bode, Wilken, Helm, Barnhouse g ~ NAY: None Motion carried 5-0 and the meeting was adjourned at 9:37 p.m. Mary Lou Barnhouse, Mayor Marcia Boutwell, City Clerk OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Thursday, December 11, 1997 The Owasso City Council met in special session on Thursday, December 11, 1997 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin Board at 4:00 p.m. on Monday, December 8, 1997. ITEM 1: CALL TO ORDER AND ROLL CALL. Mayor Barnhouse called the meeting to order at 6:35 p.m. Councilors present: Mary Lou Barnhouse, Mayor; Tracy Standridge, Vice Mayor; Mike Helm, Councilor; Denise Bode, Councilor; Mark Wilken, Councilor. Staff present: Rodney J Ray, City Manager; Sherry Bishop, Director of Finance; Robert Carr, Public Works Director; Allan Harder, Human Resources; Fire Chief Bob Allen; Dwayne Henderson, Capital Improvements Projects; Keith McDonald, Financial Advisor; Alan Brooks, Bond Counsel. A quorum was declared present. ITEM 2: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO Items discussed were appointments to the Sales Tax Watchdog Committee and Planning Commission, refunding of the 1998 Series OPWA Revenue Bonds, a potential retirement request, 1996-97 audit, police and fire department radio upgrade project, engineering and architectural services for projects funded by the 1997 Capital Improvements Bond issue, and a possible realignment of Council Wards. No action was taken on any item. ITEM 3: REPORT FROM CITY MANAGER ON OTHER PROJECTS AND ITEMS Other items were discussed. ITEM 4: ADJOURNMENT Dr Standridge moved, seconded by Dr Bode to adjourn. AYE: Standridge, Bode, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0 and the meeting was adjourned at 9:05 p.m. Mary Lou Barnhouse, Mayor Marcia Boutwell, City Clerk C1TY DF OWASSO GEtdERAL FUND I ~' 13/12; 97 980015 AT&T WIRELESS SERVICES 980322 WAL-MART 9810 6 O4JASS0 CHAMBER COMMERCE 981231 OFFICE DEPOT CARD FLAN 981277 WESTIN CROWri CENTER 981:103 GO SYSTEMS 981347 T-SHIRT EXPRESS ETC 981376 SUBURBAN OFFICE SUPPLY 981375 SUBUREAN OFFICE SUPPLY 981388 TREASURER FETTY CASH 981388 TREASURER PETTY CASH 981383 TREASURER PETTY CASH 981388 TREASURER PETTY CASH 981388 TREASURER PETTY CASH 981401 KIMBALL AGE HARDWARE AFAPVR PAGE: 3 PO # --------VENDOR---------- DESCRIPTIOPi ---AMOUNT---- MANAGERIAL ------------------------------ u II DEPARTMENT TOTAL ====1 ' GOMMUHITY DEVELOPMENT ------------------------------ 980031 TULSA COUNTY MIS 980085 YALE UNIFORM RENTAL 981026 OWASSO CHAMBER COMMERCE 981303 GD SYSTEMS ' 981388 TREASURER PETTY CASH 981388 TREASUPER PETTY GASH 981390 CITY GARAGE 981427 MCI TELECDMMUHICATIONS 7:17:27 A/P CLAIMS REPORT DEPARTMENT TOTAL =___: FINANCE ------------------------------ PHONE USE-F.AY AWARDS BANQUET SUPPLIES GOALS RETREAT OFFICE SUPPLIES LODGING-DEPT DIR FUEL 10!97 FIRING P,ANGE BANNER RECOGNITION CERTIFICATES OFFICE 5UPPLIES REIMB PE'i''f Y CASH CITY MGR EXPENSE5 WINTER WONDEPLAND COUNCIL WOP.K SESSION AWARDS BANQUET WINTER WONDERLAND 90184 CN HASKELL & ASSOC COMPUTER EQUIPMENT 981025 OWAS5O GHAMBER COMMERCE GOALS RETREAT 981331 L & M OFFICE FURNITURE OFFICE FURNITURE 981332 LANDMARK BUSINESS SYSTEMS CALCULATOR 981332 LANDMARK BUSINESS SYSTEMS RIBBONS 981339 OFFICE DEPOT CARD PLAN OFFICE FURNITURE 981388 TREASURER FETTY CASH REIMB PETTY CASH 981388 TREASURER PETTY CASH REIMB PET'T'Y CASH 981401 KIMBALL ACE HARDWARE REPAIR SUPPLIES DIAL-UP SERVICE UNIFORM CLEAN/RENT GOALS RETREAT FUEL 10!97 REIMB PETTY CASH MEETING EXPENSE REPAIRS i1t97 11/97 USE 79.59 25.30 90.00 2.29 525.42 39.30 15.00 33.00 12.00 16.43 4$1.75 119.55 39.84 214.89 202.64 2,007.11 11.00 90.00 358.00 189.00 36.95 319.95 18.50 10.G0 24.95 1,058.35 40.00 24.80 180.00 84.12 3.25 88.27 42.03 3..,2 B CITY OF OWASSO GENERAL FUND 12r12/97 7:17:7 A.~P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUPiT ---------- ------------------------- ------------------------- ------------- DEPARTMENT TOTAL =___? 465.99 MUNICIPAL COURT ------------------------------ 980144 CH HASKELL &~ ASSQC COMPUTER EQUIPMENT 16.00 9814 7 MCI TELECOMMUNICATIONS 11/97 USE 3.12 DEPARTMENT TOTAL =___} 19.12 ENGINEERING ------------------------------ 980184 CPi HASKELL &~ AS5OC COMPUTER EG~LIIFMENT 8.00 981303 GO SYSTEMS FUEL 10197 14.8b DEPARTMENT TOTAL =___) 22,gb GENEP.AL GOVERPiMENT ------------------------------ 980016 MEMBER SERVICE LIFE PRE-TAX ADMIPi FEE 100.00 980036 RONALD D GATES RETAINER 700.00 980036 RONALD D CATES LEGAL SERVICES 671.88 980137 TULSA WOP.LD CLASSIFIED ADS 207.00 980138 OKLAHOMA EAGLE CLASSIFIED ADS 64.51 980184 GN HASKELL & ASSOC COMPUTERS 875.00 980247 RETHERFORD PUBLICATIONS LEGAL NOTICE5 227.72 980247 RETHERFORD PUBLICATIONS CLASSIFIED ADS 26.00 980772 SCOTT MEDICAL CLINIC PRE-EMP DRUG SCREEPiS 455.00 980949 KIMEALL ACE HAF.DWARE MASNT SUPPLIES 61.22 98 126 OK SELF INSURERS ASSOC ANNUAL DUES 250.00 981231 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 294.78 9$1291 FORENSIC PHOTOGRAPH PRESENTATION DEVELOPMEPiT 500.00 981351 T-SHIRT EXPRESS ETC OFFICE SUPPLIES 144.00 981376 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 5.76 981396 ETHICS CQMMISSIOPi ELECTIDPi MATERIALS 20.00 981427 MCI TELECOMMUNICATIOtiS 11/97 USE 44.58 98148 FSO 11/97 USE 443.98 DEPARTMENT TOTAL =___> 5,091.43 4 SUPPORT SERVICES ------------------------------ i~ I ~ 12/1LI97 980090 YALE UPiIFORM REPiTAL UNIFOP.M CLEAPd/RENT 980091 DEPARTMENT OF CORRECTIONS DOC 6JORKERS/PAY 980184 CH HASHELL & ASSOC CDMPUTER SERVICES 980191 AT&T WIRELESS SERVICES FHOHE USE-McELF.ATH 98028b PAGENET PAGEP. SERVICE 980949 KIMBALL ACE HARDWARE MAINT SUPPLIES 981303 GO SYSTEMS FUEL 10/97 981390 CITY GARAGE REPAIRS li/97 981390 CITY GARAGE REPAIRS 11!97 I ~ PO # VEPiDOR ------DESCF.IPTION- AMOUNT ---------- ------------------------- ------- ------------- i~ II CITY OF DWASSO GENEP.AL FC1ND 7:17:27 A/P CLAIMS REPORT APAPVR PAGE: 5 DEPARTMENT TOTAL =___~ CEMETERY 980782 EC2UIPMENT ONE RENTAL & SA RENT COMF,JACY,HAMMEP, 981106 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 981303 GO SYSTEMS FUEL 10/97 981390 CITY GARAGE REPAIRS 11:'97 981428 FSO 11!97 USE DEPP.RTMENT TOTAL =___) POLICE SERVICES ------------------------------ 980010 FIRST BARK CLAREMOP,E FSB 980011 THF.EE LAKES LAUNDRY 980012 HOWARD STAMPER 980949 KIMBALL ACE HARDWARE 981215 ROGERS STATE COLLEGE 981303 GO SYSTEMS 981322 WEST PUBLISHING CO 981335 RADID SHACK 98133b MULTIPLIER CORP 981339 OFFICE DEPOT CARD PLAN 981346 EIS COMMUNICATIONS 9$1354 DOCTORS MEDICAL CENTER 9813b7 GROW BURLINGAME 981379 CHAPiUTE RADAR SERVICE 981386 JIM LANG`S UPHOLSTERY 981390 CITY GARAGE 981427 MCI TELECOMMUNICATIONS 981428 PSO DEPARTI4EHT TOTAL ====3 POLICE COMMUNICATIONS ------------------------------ COPIER LEASE UPdIFORM GLEANING RETAINER SERVICES MAIAIT SUPPLIES SPANISH CLASS-JOPiES FUEL 10/97 STATE STATUTES SUPPLEMENT TRAFF I C WAPiDS BATTERIES COPY PAPER PARTS/SERVICE-GAMCORDEF. PRISONER TESTING REPAIF. SUPPLIES RADAR SERVICE UPHOLSTERY REPLACEMENT REPAIRS 11/S7 11/97 USE 11/9'7 USE 23.80 382.25 1,406.25 19.00 11.95 75.05 142.13 98.74 562.9b 2,722.13 77.00 10.20 14.85 92.53 1b.42 211.00 202.00 431.00 150.00 3.49 30.00 1,2b3.44 136.12 125.37 202.99 94.95 185.95 550.00 5.74 211.70 55.00 1,712.23 60.49 344.35 5,764.82 CITY OF OIJASSO GEPiERAL FUND 12/12/97 7:17:7 A/P GLP.IP4S REPORT APAPVR PAGE: PO # VEP€DOF. DESCRIPTION AMOU2iT ---------- ------------------------- ------------------------- ------------- 980009 DEPT OF PUBLIC SAFETY OLETS RENTAL 350.00 980011 THP.EE LAKES LAUNDRY PRISONEP, LAUNDP.Y 36.00 DEPARTMEPiT TOTAL =___} 386.00 ANIMAL CONTP.OL ------------------------------ 980949 KIPdBALL ACE HARDWARE MAINT SUPPLIES 7.17 981'803 GO SYSTEMS FUEL 10/97 17.80 981345 DEE'S UNIFORMS UNIFORMS-BROWPi 55.55 981380 ANCHOP. PAIPiT PAIPiT 92.45 981890 CITY GARAGE REPAIRS 11:97 6!8.51 9814 7 MCI TELECOMMUPICATIONS 11/97 USE 1.41 981428 PSO 11/97 USE 94.24 DEPAP.TMENT TOTAL =___) 1,147.13 FIRE SERVICES ------------------------------ 980039 BMI SYSTEMS OF TULSA COPIER LEASE/MAIPiT 165.25 980151 DOH TAYLOR VOLUNTEEF. FIP.E RUNS 49.50 980152 TODD GF.UENEICH VOLUPTEER FIP.E RUNS 49.50 980153 P.ANDALL STARK VOLUNTEER FIRE RUNS 49.50 980154 F,ON STUCKEY VOLUNTEER FIRE RUNS 49.50 980155 MARK STEVENS VOLUNTEER FIRE RUNS 49.50 98015b TRAVIS FRY VOLUNTEER FIRE RUNS 49.50 980157 CARL BORZA VOLUNTEER FIP,E RUNS 49.SU 980158 CHRIS WILSOPi VOLUNTEER FIRE RUNS 49.50 98032 WAL-MART MAINTENANCE SUPPLIES 125.94 980555 DP,YSDALES UNIFORM PARTS 128.00 981109 JEFF CP.RNEY FIRE RUNS 49.50 981115 CROW BURLINGAME MAINT/REPAIR PARTS 254.45 981116 KIMBALL ACE HARDWARE MAIPPT/REPAIR SUPPLIES 142.41 981119 PAGENET PAGER SERVICE 114.25 981269 FSIO CONF FEE/DEMAURO-FISHER 130.00 9$172 TSR SPORTSWEAR IPiITIAL ISSUE UPIFORMS 544.00 9$1303 GO SYSTEMS FUEL 10/97 3b8.34 981307 SAF-T-GLOVE INC WORK GLOVES 232.25 981357 DOEPiGES FORD REPAIR TANKER BRAKES 12b.2b 981358 WAYEST SAFETY, INC. HELMET SHIELDS 24b.59 981359 J.B. ELECTRICAL SERVICES ELECTRICAL REPAIRS 215.00 981388 TREASURER PETTY CASH REIMB PETTY CASH 1b.95 981427 MCI TELECOMMUNICATIONS 11/97 USE 16.99 981428 PSO li/97 USE 379.11 b DEPAF.TP~tENT TOTAL = _ _ _ } 3, b51.29 i~ 12/1`/97 I CITY DF DL~dAS5O GENERAL FCTNU 7:17:27 A/P CLAIMS REPORT APAPVR PAGE: 7 ~,; PD # VENDOR -----DESCRIPTION --AMOUNT---- EMERGERCY MGMT OPERP.TIONS 1 ------------------------------ 980014 AT&T WIRELESS SERVICES PHONE USE-5'PAMPER 10.30 981427 MCI TELECOMMUNICATIONS 11/97 USE .17 98142$ P5O 11/97 USE b4.13 ~ DEPARTMENT TOTAL =___> 74.b0 STP.EETS 980072 WELSCO IfiC CYLINDER RENT 10.71 980503 EQUIPMENT ONE RENTAL ~ SA SAFETY BOOTS-BAKER 109.00 980518 A-1 FENCE IZIC SIGN POST5 & CAPS 257.80 ~ 980656 YALE UNIFORM RENTAL UNIFOP.M GLEA?i/BERT 154.20 980782 EQUIPMENT OHE RENTAL & 5A SAFETY BOOTS-BECK 109.OU ' 980851 PSO STREET LIGHTING 2,307.09 981106 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 146.0% 98119E HUGHES LUMBER CO REPAIR SUPPLIES 67.1G ~ 981193 BAILEY EQUIPMENT MAINT/REPAIR SUPPLIES 151.03 981194 CROW BUP.LINGAME REPAIR PP.RTS 11.76 981198 MLJ UTILITY CONTRACTORS I GARHETT DRAINAGE 2,820.00 981253 APAC-OKLAHOMA, INC. ASPHALT-STREET REFAIRS 288.8G 981296 LDCKE WHOLESALE ELEC REPAIP. OF AIR COMPRESSOF. 58.26 '~ 981303 GD SYSTEMS FUEL 10!97 393.00 981;16 ACTION SP.FETY RENTAL-BARRICADES/SIGNS b3.25 981361 APAC-OKLAHOMA, INC. ASPHALT-STREET REPAIRS 48.96 981;%62 F.AINBOW GONGRETE CO CONCRETE-STREET REPAIRS 207.00 981367 CROW BURLINGAME REPAIR SUPPLIES 130.25 * 981368 EQUIPMENT ONE RENTAL & SA WItiTER COVERALLS 109.00 981368 EQUIPMENT OHE RENTAL & SA BULL FLOAT HANDLES 9.90 981373 USUABLE STEEL YARD REPAIR SUPPLIES 46.00 981375 EQUIPMENT ONE RENTAL & SA WINTER OVERALLS 109.00 981390 CITY GARAGE REFAIRS 11/97 344.84 • 981428 PSO 11/97 USE 321.52 DEPARTMENT TOTAL =___> 8,273.55 COMMUNITY-CENTER 980191 AT&T WIRELESS SERVICES FHOPiE USE-SR VAti 10.00 980949 KIMBALL ACE HAPDWARE MAlNT SUPPLIES 51.04 981231 OFFICE DEPOT CAF.D PLAN OFFICE SUPPLIES 43.45 981388 TREASUP.ER PETTY GASH REIMB PET"fY CASH 8.86 981428 PSO 11;97 USE 428.85 CITY OF OYIASSO GEPIERAL FUPID 12112;97 7:17:27 A/P CLAIMS P.EPOP.T APAPVR PAGE: PO # VEPIDOP. DESCRIPTIOPI AMOUidT ---------- ------------------------- ------------------------- ------------- 981443 ACCURATE FIRE EQUIPMEPIT FIRE SYSTEM ItiSPECTIOiI 50.00 DEPARTMEPIT TOTAL =___) 592.20 PARK MAIPITEPIAiICE ------------------------------ 930035 YALE UHIFOP.M P.Ei~TAL UPIIFORM CLEAii/REFIT 49.60 981303 GO SYSTEMS FUEL 10;97 '13.92 981428 PSO 11/97 USE 747.94 L7EPARTMEPIT TOTAL =___) 371.46 ECOiIOMIC UEVELOPMEidT ------------------------------ 930191 A'!'€~T WIP.ELESS SERVICES PHONE USE-TOBIAS 41.0'r 9810 6 OWASSO CHAMBER COMMERCE GOALS RETREAT 90.00 931333 TREASURER PETTY CASH REIMB MILEAGE-TOBIAS 182.14 981338 TREASUPER PETTY GASH R. TOBIAS MTG. EXP 80.00 DEPAP.TMEHT TOTAL =___> 393.21 8 FUPID TOTAL =___) 32,752.25 CITY OF O6dASSO Y7OP.KEP.S' COMP SELF-IPiS PLAPi III L. l~Ii'~/9? ?:1?:2? AfP CLAIMS REPORT APAPVR PAGE: ~ PO # VEPiDOR DESCF.'IPTIOri ---AMOUPiT ---------- ------------------------- ~, GEPiERAL GOVERPiMEPdT 481383 TREASURER PETTY CASH REIMB MILEAGE ~?•~~ ~,, DEPAF.TMEPiT TOTAL =___) '7.72 FUPID TOTP.L =___) 27'?` 1 CITY OF OGlASSO AMBULANCE SERVICE FUND 12I1'.'%97 7 :17:27 A: F CLAIMS REPOP.T APAPVP. FACE: PO # VEPiDOR DESCRIPTION AMOU2iT ---------- ------------------------- ------------------------- ------------- AMBULANCE ------------------------------ 9°0038 JEFFEP,Y GALLES MD MOIITHLY EMS AUDIT 5'80241 MEDICAL COMPLIANCE SPECIA BIO-WASTE DISPOSAL 980550 MEDICLAIMS, I2iC. MO2iTHLY SERVICE FEE 981117 PACE PP.ODUCTS OF TULSA Iii AMBULANCE SUPPLIES 981293 OH STATE DEPT HEALTH RECERTIFICATION FEES DEPARTMEPdT TOTAL ====3 FUPiD TOTAL = _ _ _ > 250.00 30.00 1,581.2° 34.00 135.00 2,030.28 2,030.28 2 i~ ~ 12/13/97 CITY OF OWASSD CITY GAP.AGE 7:17:27 A/P CLAIMS REPORT APAPVR PAGE: 12 I ~ __-PO_# -_-_____VENDOR_ DESCRIPTION AMOUtiT --- - --------- ------------------------- ------------- CITY GARAGE 98002 WELSCO INC CYLINDER RENT 33.54 980090 YALE UNIFOP,M RENTAL UNIFORM GLEAti/RENT 42.50 980539 LENDX WRECKER SERVICE TOWING SERVICE 34.00 980954 RICH WHOLESALE TIP,E TIRES 521.88 980954 FRONTIEP. INTERNATIONAL TR REPAIR PARTS 117.28 981231 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 43.99 981235 INTEP.STATE BATTERY SYSTEM BATTEP.IES 221.90 981303 GD SYSTEMS FUEL 10/97 22.65 981388 1'P,EASUP.EF. PETTY CASH REIMB PETTY CP.SH 13.00 981388 TREASURER PETTY CASH P.EPAIR FARTS 27.62 981339 MILEAGE MASTERS BASE LUG TIP.E 188.90 981390 CITY GARAGE REPAIRS 11!97 25.59 981391 MASTHEAD HOSE & SUPPLY REPAIF, FARTS 53.04 981392 OWASSO TIP.E BARN TIRES 1,014.35 981393 TULCO OILS INC HYDRAULIC OIL 400.40 981395 CROW BUP.LINGAME MAINT SUPPLIES 3'/0.25 981395 CROW BUP.LINGAME REPAIR PART) 2,131.4 981403 YOUtiG'S TIRE SERVICE FLAT REPAIR 185.00 9814`7 MCI '1'ELECOMMUNICATIOtiS 11/97 USE 1.90 981428 PSO 11/9; USE 115.09 DEPARTMENT TOTAL =___] 5,580.51 FUND TOTAL =___) 5,580.51 GRAND TOTAL =___> 151,838.74 CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 184.38 AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND 4,694.15 TRANSFERS TOTAL 4, 878.53 CITY OF OWASSO PAYROLL PAYMENT REPORT ' PAY PERIOD ENDING DATE 12/06/97 Department Overtime Expenses Total E enses General Fund 1Vlnnagerial 203.40 $6,561.80_ Finance 7,444.48 * Community I~evelnpment' Munici al Court '7;67.64 i p 1 939.97 Engmeermg Support Sernces 94 50 , 3,Q54.18,' ,r Police 1473 41 3,658.76 64,157.90:;:: Central Dispatch 273 30 5,964 41 ' Animal Control 1,252 85 Fire 39.56 39,391.61 Street C 13~ 31 9,106 52.' ' ommunity-Senior Center 3052.22 Park Mantenace 2,7;94 45 Economic Development 1 636 03 ' General Fund Total $2,216.48 , $157,682.82 ~ Garage Fund Gar . age $3 413 40 Garage Fund Total , $3,413.40 ~ Capital Improvement Fund i Capital Improvement Fund Total $2,003.52 APPROVED: 12/16/97 Mayor l:ouncil Member ~:ounc~l Member c MEMORANDUM ' TO: ~ FROM: SUBJECT: DATE: BACKGROUND: I THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR EASEMENT CLOSING REQUEST LOT 1, BLOCK 7, BAII~EY RANCH ESTATES December 12, 1997 The Ciry of Owasso has received a request from Mr. Lazry Pennington for the closing of the northern 10' utility easement, less and except the westerly 11' of said easement, located within Lot 1, Block 7, Bailey Ranch Estates Addition (9819 North 115th East Avenue). Unlike previous requests, this is not a request to close a portion of a utility easement, but rather the entire easement itself. A location map and case map are enclosed for your information and review. Currently, the subject property is not developed and their aze no encroachments into this utility easement of any kind. The Technical Advisory Committee reviewed the request at the November 24, 1997 regular meeting and had no objections to the closing request. The Owasso Planning Commission reviewed the request at their December 9, 1997 regular meeting and unanimously recommended approval. Staff has no concerns regazding this request. RECOMMENDATION: Staff recommends Council approval of the easement closing request, closing the northern 10' utility easement, less and except the westerly 11' of said easement, located within Lot 1, Block 7, of Bailey Ranch Estates. ATTACHMENTS: 1. Area map 2. Case map 4. Copy of letter from Mr. Pennington SATE FILED OCT. 31, 1994 PLAT NO. 5035 BAILEY R.A.I~TCI-~ ESTATES ~ , I O ~ ~ APART OF THE W/2 OF SECTION 17, TOx?JSHIP 21 NORTH, RANGE 14 EAST, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA OPUD /~12 OWNER N BAILEY RANCH ESTATES, L.L.C. P.o. eor 3s7ee TULSA, TIRE ANOtAA 7115} PJtOriE: (9,e1 na-nn ENGINEER W E TUTTLE & ASSOCIATES, INC 5=60 5. GARtIE TT ROAD, SUITE Y T1A,SA, OItL AMOMA 7x146 PtfplEr (91eJ 66}_5567 1 _ S ' ri riit it iclf ~ ~~ N 01'10'19 W 15.00' N 88'49'x1• E 190.00' ~ N~ 88'49'41' E 5 0110'19' E 9.19' j ` -=-.180.00'--- --~•~: ~s. ----...-.537 ~ ~ 1 0 }~ ~;i\-~ i -~Hg 9 I6: _ f ~ y. it "~ r _~ ~., -- I .'1 ,,,s . ;\O \~~^~^,+~^•.. it , `t ._ ~ rye ~y ;'~ _ ~ . / >p+~ - I :`~'ci11.,Y j'+^;"_jj%~.~~i' ~: `~?i,P~os, ^d' 10CATION MAP 1,770,700.91 SQUARE fECT f0.6f ACRCS ne wrs T z1 N I i-.o --tn•eeT ~ emu: , Ij [ v ~ y . ! \ :~`; ~. 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T ~ il)1 f e i » ~ \;b ~t ~ g .).; )~. % .:~, Art - o >» ;+i i• vwn of ec aO.JC~ ~dj+~[ } , • f, trod . ,10• ,i it ~~iu -y yr om \ ~ i I' 1 -G_ I-+ •I f I S 88'sa'25' W„« 13x3.13' Isl_xJr. ~~JS9r~~la%-:~.~:ir:~ : :cp~r _~~"~t~c ~r - - -- ^j ~1 : ~ - ,t r ...~...... •, ~• ~~~, .w•1ll. n,.• If 4•^ _ ti4.I •4t}_ :lll~ , IfC4cn. LEGEND • ~. I ~ '7f~of ~ fofo6[- #;„ ;,,, ~ ,.,,.. ,,, M i »en ,:~10« If l~ h n00 pa,w~~ «:. b« ,'• ••• .. J na0 I fY., it i nes W%: : ~r U! N NORTH ~ ~I r. 1 % ~fm ., .- , ~>~: ~ „ s sourH °i- II ~~;~~./~ nm'j`:;„' :;f a :;;~~ .. E EAST 0 ~»• „..f m- ofr w nea +, „' na j Mf. u.n^. •., f+«n » ;f m "f' » )I M .nar. .l'H •f" U If W WEST ~ iq •A• ;i ns wio* w : n fne °"° ~« ,~.fi' :'i s B.L. BUILDING LINE JH q. ».T nr~ »mm~ Jr o «~,«- n of m- .r., .r ulf, UjE Urll-ITY EASEMENT =f °° '04040' »i~ +hOm• 1, w ~- St1U tlJw[ST L'ORHFR .K fsm n> .~f a'• ~r~~~°. L.N A. LIMIrS OF NO ACCESS ., , F.A. FENf,E AREA f--1 N, R-la-[ • - •• •.'.• j-9yc'9/ ;IREET AUDRE:S THE PLAT BOOK - TULSA COUNTY - COPYRIGHT 1994 ROY MALERNEE. CITY MAP SERVICE TULSA. OKLAHOMA FEDERAL LAW PROHIBITS REPRODUCTION FOR ANY PURPOSE WITHOUT PERMISSION OF COPYRIGHT OWNER R 14 E FwSr IASIN S JxcFr AL'lvrl/ «..,. -.ff V N ....Y---- 1 7 W ` ~ 1 ~ ... _ .- $ 2 iwSJ y; /N S/RCC7 .Y„IJM o• /moo /, s• 6, , /~. /. Lh Ss,; ~• 9//• Jj~,~h~, ~ ~~j f 7'i 70.66' 1 l ~ ~ /ti5 Sp6~ '`~~, - ~. / ~.°i s19Y4 FJ` S ~01~ ff~ ~. 8 ~, g mll ~~, k 4~~6 Qp•G \r.:~` _, .. +~~, `SOS, 55, gp. 1.34 1 I ~ , 0 46.8 S 4U .. ~, ~, 58' 11' U/E - p .Z ,`ri 'E~, f ~~ ~ ~',~S,~, ~6'~'~~ ~ 100.00'-J 144~i9~-57` ~ ,52 p2 202 125~~~ •~ s l a \%.i ~~ 1 4s:ss~ 75.00'-, ~- 7s.oo'= 5 ~~ 5 2 9 ~ ~, JcV , ~~V- ,;, t ZS,72.J ~11' U/E I I a~, 12 ~. JO ~4~ %~h t7~. t ^ ;, _°o ~o ~ 14 w 13 ~? [tt6j. ~~ ~ li~.~°4"'- '~", ''''~ ~1~scvJ' r- ~ 1.SGMJ 115D>> 86. '~ 1 1 ~•N T/~'~ /' 1?`~ ~ _, (11507 ~ 25' B.L.'t I 1 2 ` ' 9 33 ~o, - ~' q fly g8, t 56.16' 39.16' 75.00' I I :_,5.4.86' ~ .P~ ~ - ~ .~~so• ~l - 12 ~-~' R = ~ S ,. 11 O I // \ ' ~ fy T L t 13 ~d's,\ ~ r~`11$• A. v O L.N.A.---~--'l.N•A•~~jp - • o o~ `U Ft- 105.00' I U E ' 187.57' '~ °s' 34• ~~ ® ~-39.27' ~ ~ ~ - `~' p o ~ 25r.L. _~ 39.30 ~ 0 I Ki 1 ao 50' o o h 1 -~ - .,.96' I j 130.00' I 130.00 I 130.00' W 86.86' , > ~ .~ L = e i ;,~ o = 15 ~ I o ~ ~ ° ° 10 °~' v ~ 130.00' _ I I I 130.00' 130.00' `~-8 4g ~ i I---- -- '~ J I I I -----~ ~ w ~ - ;,0 ~p>>, RESERVE I ~ 16 a ~ I ~i , ~ o ~ 6 0 0 711 ~ ;n ~ v F-- _ L `99 i OREA "C" -~ , t 30.00' ~ n ~ 130.00' I I 130.00' I ~ \~ G ~- o p °o W m p ~ 0 0 0 0 - ' ~ i ~ 17 `.I ~ old ~5 ~o °~ 12 g I ~ z O ~ - .-~\`---120.00'--~ I--130.00'-- - = r• IN 5~ U/E ~ JJ 130.00' I ~ R = _ _ --- F- _ ~ 130_00'- 0 0'- -75.00'-1 ~-75.00'- -100.00'-r i ~ - ~ 5. ~/E ~ _-o '1 o L = I o ~ 0o I~ ° X', I o ~ 4 'n r` `' ~ " of 20 ~o I ~ 19 ~ 18 ~' o o r ~ ~ 130.00' i j 130.00' e .!7 ~ t I (JJ421J ~ 39.27' T ~ ~ ~ 0 21.03'- 75.00' I I 75.00' 75.00' ~ 3 ,ri ~ \. 14 co ~ w _ _...- - - --- -~_ 10' u/E_~ L- ~_~ °E, __ 99TH -- - - -_ ----- - - - - 105.08' ,n - H ST. N. - -- ~ ~ 130.00' i ~ 5' U/E g~~o 9 ~ ~ O ' o~ 2 o I ~ \~j. ~ r I I 74.00' 75.00' o l~ p~ - ~ 00' 74.00' _ ~ ~ ~ ~ 15 `' 45.1p. 'S j • ~ »s1BJ (~f+~l ~ I j'i~~22J ' 39.27' r I 130.00' I ~ _ ~ ~ ~ ~~ b ~ N 1 ° 12=~~ 13 ~ 14 0 -~ ~~io' u7E ~ i ~_ ~.~~' 16 ~ ~~17 ~ 000 ~ i rl ~ I J I l l / 17.5' U/E r- . I _____~_ _ -------- I y / -------- ' --~ ~----- - S0' 130.00' 147.29' 74.00. :.00 74.00' 74.00' 100.00' 5" W 13 43.13' .~ ESTATES, L.L.C. November 10, 1997 City of Owasso, Oklahoma Mr. Tim Rooney City Planner 207 South Cedar Owasso, Oklahoma. 74055 Dear. Mr. Rooney ~~ ,, As per our telephone conversation 11-6-97 I am requesting that ' Bailey Ranch Estates be placed on the next Planning Commission meeting agenda. The purpose of this request is-the vacating of the loft. ~ easement between lot 1, and lot 2,"in block 7. This is a storm sewer ,„ easement .that is no longer needed. The lot has been purchased and the builder is:needing'the additional 5ft. that would be gained by this ~- action. Sincerely P.O. BOX 35288 • TULSA, OKLAHOMA 74153-0288 • (918) 663-7187 • 274-7177 • FAX 663-2074 ~ MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR SUPPLEMENTAL APPROPRIATION TO THE ' CAPITAL IlVIPROVEMENTS FUND - 96TH STREET INTERSECTION PROJECT ' DATE: December 11, 1997 BACKGROUND: ' The City of Owasso and Tulsa County jointly funded improvements to the 96th St & Garnett intersection, utilizing an interlocal governmental act agreement. That agreement was executed on February 14, 1994 and the project was substantially completed on December 17, 1996. However, a part of that project, the replacement of fencing after right-of-way acquisition, was not completed at that time. ' On January 7, 1997, the City accepted a price quote of $4500 from the Owasso Future Farmers of America, Owasso Chapter, Alumni Association for the construction of the required fencing. Funds for that portion of the project were appropriated from the 1996-97 Capital Improvements Fund. The fencing project, however, did not progress as expected and was not completed prior to the FY 96-97 year end. During the final days of preparation of the FY 97-98 budget, however, it appeared that the fencing project might still have a chance of being completed before the year end. Therefore, this year's budget did not contain a request for an appropriation to the project in the hope that it would be completed and the appropriated funds expended. A decision was made at that time to simply "carry over" the unused funds if the project was, in fact, not completed by the end of the fiscal year. In that event, the staff planned to request an appropriation of the carry over at the time the project was completed. The FFA Alumni Association completed the fencing project on or about November 7, 1997 and requested payment at that time. Due to the fact that the project had been officially awarded, payment for the work and materials was listed on the November 18, 1997 claims list and subsequently paid from the Capital Improvements Fund. SUPPLEMENTAL APPROPRIATION - 96TH & GARNETT DECEMBER 11, 1997 PAGE 2 Also, on November 18, 1997, the staff requested an amendment to the FY 1997-98 Capital Improvement Fund budget in order to fund construction of a Sports Park restroom facility. At that time the staff also requested increases in the estimated revenue due to sales tax increases and a carry over of $7995 unspent in 96-97 from the 96th St & Garnett fencing proiect. The Council granted that request and approved the amendment. However, the staff failed at that time to recognize that an appropriation of the carry over funds from the fencing contract still needed to be made. Even though the staff had recommended the addition of the unspent $7995 from that project to the funds "beginning" fund balance for FY 97-98, the obvious fact was missed that the project was completed and payment was being made. The logical action would have been to make the needed supplemental appropriation at that time (Nov 18). Having failed to take that action, another amendment is now being requested that, if approved, will authorize a supplemental appropriation of $7567 to the Capital Improvements Fund budget for FY 1997-98. REQUEST/FUNDING: This request is for Council approval of a supplemental appropriation in the amount of $7567 to the 96th St & Garnett intersection project line item of the Capital Improvements Fund Budget. Such appropriation to be funded from reserves containing carry over funds from FY 1996-97 originally appropriated to the 96th St intersection project. COMMENTS: • The projects funded by this request include the fencing portion of the improvements and the installation of sod at the intersection, both originally a part of the FY 1996-97 budget, but uncompleted as of June 30, 1997. • This request for a supplemental appropriation does not include any level of funding in excess of the original appropriation. In fact, the final cost of the two projects is $428 less than the amount carried over from FY 1996-97. RECOMMENDATION: The staff recommends City Council approval of an amendment to the FY 1997-98 Capital Improvements Fund budget, wherein a supplemental appropriation in the amount $7567 is made to the 96th St & Garnett intersection project. SUPPLEMENTAL APPROPRIATION - 96TH & GARNETT DECEMBER 11, 1997 PAGE 3 ATTACHMENTS: 1. Capital Improvements Budget Amendment -November 18, 1997 (FY 1997-98) 2. Capital Improvements Budget for FY 1996-97 3. Excerpt from City Manager's Report dated December 13, 1996 1 ax~,wd~r.~,~ ~ m~C O,u ~1ldv ~~. ~ 47 n~o %~ ~aYr ov~c w ~ ~ 'f yyss ~w m.. CAPITAL IMPROVEMENT FUND BUDGET ~,.~ 9G~,? To FY 1997-98 ~i~ ,6t :~l~t/ it! ~'ar/d ~dla~l~ CURRENT PROPOSED PROPOSED BUDGET CHANGE BUDGET .~. :~~ ~r <': '~ r ... -. REVENUE & TRANSFER IN Interest 40,000 20,000 60,000 Transfer from OPWA Sales Tax Fund 750,000 10,271 760,271 ,~ ~:, + ~arraexoeeooo Sao. i..yaxcrr ~iifr4r;; ~^;:~.::a;~~~'~i%i~ ye~:oc~nwvAHeon9gr t 'f .i%•/ .:. waaav.:~:' EXPENDITURES 81-210-5441 Computerization 625,000 625,000 81-41 0-5462 86th Street -Cedar to Main 653,250 653,250 81-610-5461 Sports Park 65,000 20,405 85,405 81-420-5461 Hale Acres Drainage Project 17,380 17,380 81-410-5467 129th E Ave Overlay 30,000 30,000 81-410-5430 Highway 169 Enhancement 25,000 25,000 81-41 0-5468 76 Str & Hwy 169 Redesign Engr 100,000 100,000 81-310-5461 Firearms Range 29,876 29,876 81-210-5420 C'~ty Hall Renovation 119,290 119,290 }. ~1:/i:•~.~:r :~:.. 4j. .~ ~~'~ ~ ~ 9 ~ 4}.~1y~'~1~yy~y'S') i MIV:.J[ ~ ~ ,\ . . ~ ~'• 1i!`V Vil l~ : . ~~ r~f} OOmY990 NET (874,796) 9,866 (864,930) ENDING FUND BALANCE (6-30-1998) $9,904 $17,861 $27,765 PROJECTED BEGINNING FUND BALANCE (7-1-1996} CAPITAL IMPROVEMENT FUND PROPOSED BUDGET FY 1996-97 PROPOSED REVENUE & TRANSFER IN Interest 25,000 Transfer from OPWA Sales Tax Fund 533,255 <..w: <:~... >< ~5` ,~... _ `~ ~s~~ s~ PROPOSED EXPENDI'T'URES 81-410-546176th Street Overlay ' 81-410-5462 86th Street -Cedar to Main 81-410-5463 96th Street Overlay 69,850 657,520' 81-410-5465 96t arnett ignalization . 26,015 81-210-5420 City Hall- Renovation 125,400 81-420-5461 Hale Acres Drainage Project 22,270 81-310=5461 Firearms Range 30,000 81-210-5430 Community CtrlCity Hall Parking Lot 12,000 81-610-5461 Sports Park 25,000 <.::. TAT .:.::~.....~.~.A<...~.h.Y . :.~.M.~ 439,800 C.~~lcinl ~~ iu ~ii S a~DYo~Yi 8'ti aK1 ~u7' ~~ s~~g~ ',v `~, g . 7 99,5'Cerrie~ aJ.UZ a .~1 ,,1~~ . 18,1~s97 T~ t-Y ~ 99~-9~ ~~5~~ PROPOSED NET 439,800 PROJECTED ENDING FUND BALANCE (6-30-1997) $0 107 CITY MANAGER'S REPORT ~~ DECEMBER 13, 1996 PAGE 6 ~~~ c sis to maxim' a turning radi accommodate a fuel tank an ow entry access. The pack potion of the k was built in ctober and the assis was co eted on November 22nd. a modifications a presently be' made. Bas corresponde from Frontier Internatio delivery is exp to be by Jan 15, 1997. tions shou a directed to Mr Carr. STREETS: 96th & GARNETT INTERSECTION IMPROVEMENTS (Right-of;.Way`. Fencing) -Public Works has obtained quotes to provide new fencing at the four corners of the intersection (See attached maps). Concurrently, we approached the Owasso High :School FFA chapter on installing the fences as a training project. The FFA responded in the affirmative and has prepared a price .quote for comparison with the commercial bids. The lowest quote from contractors is $4520.05 (from A-1 Fence in Owasso). An agenda item for award of this fencing work was discussed at the December 3rd Council meeting and tabled as a result of discussion with the Owasso High School FFA chapter. A bid of $4500, which is comparable to, but lower than, the low bid submitted by A-1 Fence has been received from the FFA. I intend to allow - the FFA to complete this work and will proceed along those lines unless comments are received otherwise from Council by January 7th. Questions can be directed to Mr Lutz, Mr Carr or me. 96th & GARNETT INTERSECTION IMPROVEMENTS (Sodding) -Quotes to provide pinned solid bermuda/rye sod at the four corners of the intersection (see attached map) were requested from three vendors and are due Friday, December 13th. The Engineer's estimate, using the ,,,~ base bid quantities areas, is $4290:65. Depending upon the bids received, additional area may be included, as shown on the map. - 6-97 S REP MODI CATION - e contracto (AM-Ra Construction) start construc non the fir of 15 street air projec n Monday;, ecembe 9th, at 8800 ~ North nett.: A ntractor's nstruction sc ule is atta ed - - ~„ ATER DIS U'TION: - "'~ BA OE REP -The Public Works Department Water Distributio Division lies signifi tly on the a of a backhoe to install, replace d repair the co onents of the distribu ' n system. en the backhoe not functioning p perly, it is difficu for the wa er division t accomplish t ely meter set tallations for ne construction, rep 'r or repaa malfunctio ' g meters or air water main .The existin backhoe is a 1984 ohn Deer which has sh wn some sig of aging and n repair of the bac oe and loader co trol valve - and seals. Co to complete a repairs have b n provided by K stone Equipment, the Tulsa area John Deer sales and se 'ce center, in amount of app ximately $2800 $3000. Reconditioning sh uld extend the eful operating ' e of the equipm t for another 5- years. The department's S et Division pur aced a new ba oe in 1995 at a st of $36,800. ased ' MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ROBERT M. TOBIAS, JR. DIRECTOR OF ECONOMIC DEVELOPMENT SUBJECT: RESOLUTION NUMBER 97-13 ENDORSING EXPANSION OF OWASSO ENTERPRISE ZONE DATE: December 16, 1997 BACKGROUND: Since early September, staff has been working with representatives of Omni Entertainment and the Owasso Chamber of Commerce to explore the availability and applicability of incentives to ~ facilitate the attraction of this commercial development to the city of Owasso. As this development encompasses a $3.4 million investment, creates up to 75 new jobs and provides a ' number of services previously unavailable in Owasso, staff has been working closely with the Oklahoma Department of Commerce and other state and regional entities on this project. ' In general, the city of Owasso and the OEDA offer few economic development incentives, other than those provided through the Oklahoma Department of Commerce and some local financing mechanisms, which have previously focused on industrial development opportunities. One of the few existing incentives is the Owasso Enterprise Zone (EZ) program. This state and local economic incentive program was adopted in October 1994 by the Owasso City Council. A map depicting the existing zone and proposed expansion is attached. The goal of this incentive is to encourage permanent job creation and capital investment in economically distressed areas of the state, such as the area encompassed by the Owasso EZ. The primary benefit of this incentive program to a qualified business is the extension of tax abatement from 5 to 6 years. Other benefits outlined by this incentive program focus on low interest public finance programs which would require the OEDA to have a funding or lending base. Additionally, federal lending programs may consider decreasing the amount of equity required for companies locating in these economically distressed areas. Correspondence from the Oklahoma Department of Commerce outlining the actions necessary to expand the existing Enterprise Zone, along with a copy of the approved survey is also attached. A survey has been completed which meets the criteria outlined by the Oklahoma Department of Commerce. RESOLUTION #97-13 DECEMBER 16, 1997 PAGE 2 The site which has recently been acquired by Omni Entertainment is adjacent to the existing EZ. The expansion of the EZ to include this site accomplishes several economic objectives: 1. Entices a $3.4 million investment into the EZ which will serve to create over 75 jobs within this corridor over the next two years; 2. Provides the impetus for additional infrastructure development in this corridor; 3. Complements and enhances our concept for the redevelopment of the downtown corridor; 4. Provides the impetus to consider the creation of a tax increment financing district and other targeted incentives in this corridor to support ongoing redevelopment of this economically distressed area of the city. For your information, other discussions have been conducted with a number of community leaders interested in pursuing the creation of a Main Street Program. A majority of participants of the Vision Owasso program, have also expressed that the redevelopment of the downtown corridor should be a community priority. The area targeted for the Main Street Redevelopment Program also resides in the Enterprise Zone. The OEDA Board of Trustees recently adopted Resolution #97-OS endorsing the expansion of r the Enterprise Zone in support of the Omni Entertainment project. Additionally, a private ~ developer has also expressed interest in a 20,000 square foot commercial development. Staff is exploring potential funding mechanisms to support this redevelopment effort focused on this economically distressed sector of the city. RECOMMENDATION: Staff recommends endorsement of Resolution Number 97-13, supporting the expansion of the Owasso Enterprise Zone. I~ ATTACHMENTS: 1. City Council Resolution Number 97-13 2. OEDA Resolution Number 97-OS 3. Map of Existing Enterprise Zone and Area Proposed for Inclusion 4. Oklahoma Department of Commerce Recommended Plan of Action 5. Enterprise Zone Income Survey CITY OF OWASSO, OKLAHOMA RESOLUTION NO 97-13 A RESOLUTION OF THE CTTY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ENDORSING THE EXPANSION OF THE CITY OF OWASSO, OKLAHOMA ENTERPRISE ZONE. i WHEREAS, the City of Owasso, Oklahoma adopted a resolution in 1994 to create an Enterprise Zone to encourage permanent jobs creation and capital investment in an economically distressed sector of the city; and WHEREAS, this state and local incentive program would facilitate the attraction of a significant commercial development to this tazgeted azea of redevelopment; and, WHEREAS, the area to be added to the Enterprise Zone will be reclassified as a reinvestment zone providing for the enhancement of economic community development programs available in this tazgeted azea; and, WHEREAS, the expansion of the Enterprise Zone will facilitate other proposed industrial, commercial and residential developments in this targeted area of redevelopment. NOW THEREFORE, BE TT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that the expansion of the Enterprise Zone within the City of Owasso, Oklahoma, is hereby endorsed. BE TT FURTHER RESOLVED that the following described azea located within the corporate limits of the City of Owasso, Oklahoma appears to meet the guidelines and be within the definition of an enterprise zone as defined in The Enterprise Zone Act, to-wit: Beginning at the intersection of West Second Street and the City of Owasso corporate limits; thence east on Second Street to Birch Street; thence north one block to Third Street; thence east on Third Street to Elm Place, the last street before the west service road; thence north to Fourth Street; thence east on Fourth Street to the U.S. Highway 169 west service road; thence south along the service road to the southern City of Owasso corporate limits; thence southwesterly following the City of Owasso corporate limits to a point; thence north following the City of Owasso corporate limits to the intersection of West Second Avenue (76th Street North); thence westerly on West Second Avenue (76th Street North) following the City of Owasso corporate limits to a point; thence north following the City of Owasso corporate limits to the point of beginning. APPROVED AND ADOPTED this 16th day of December the City Council of the City of Owasso, Oklahoma. Mary Lou Barnhouse, Mayor ATTEST: Mazcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney OWASSO ECONOMIC DEVELOPMENT AUTHORITY OWASSO, OKLAHOMA RESOLUTION NO 97-OS A RESOLUTION OF THE TRUSTEES OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY, OWASSO, OKLAHOMA, ENDORSING THE EXPANSION OF THE CITY OF OWASSO, OKLAHOMA ENTERPRISE ZONE. WHEREAS, the City of Owasso, Oklahoma adopted a resolution in 1994 to create an Enterprise Zone to encourage permanent jobs creation and capital investment in an economically distressed sector of the city; and WHEREAS, [his state and local incentive program would facilitate the attraction of a significant commercial development to this targeted area of redevelopment; and, WHEREAS, the area to be added to the Enterprise Zone will be reclassified as a reinvestment zone providing for the enhancement of economic community development programs available in this targeted area; and, WHEREAS, the expansion of the Enterprise Zone will facilitate other proposed industrial, commercial and residential developments in this targeted area of redevelopment. NOW THEREFORE, BE TT RESOLVED BY THE TRUSTEES OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY, OWASSO, OKLAHOMA, that the expansion of the Enterprise Zone within the City of Owasso, Oklahoma, is hereby endorsed. APPROVED AND ADOPTED this 18th day of November, 1997 by the Trustees of the Owasso Economic Development Authority. Fra nz renner, Chairperson ATTEST: ~- Brrian Ste, Sec etary AS TO FORM: D Cates, Trust Attorney r OWASSO ~N~~RPRIS~ ~ON~ ,• 7TH 83 Z 6T • 6TH o ~ 5TH o z a 4TH T ~ • ~ v°°i Z . ~ Q a ~ 3R o D C ~ 81ST ~ m R a ° 3 J 80TH 1ST ST 78T H P - 7 6 T ~--0 S T ~ 1 s A _ • ~ TO HIGHWA 7 3R E. • ~ ~ 4TH AV ~ o ti ° 0 _ ~ ~ w _ (~ ~. Q . 0 5TH X " ~. v m ~ OW s e~ ai AVE. ~ ~; 7 ASSO = 1ST ® PUBLIC WORKS ® ~ ' C '\ , ^ . ~ J J 68TH ST. ®v..m = INDUSTRIAL ACCESS ®= OWASSO ENTERPRISE ZONE /. ~ ~T H ~~ •10124/1997 23:28 465-815-5163 DEPT OF COMMERCE PAGE 02 fiwnJ IfFAiiXG 6orrexaR tco E. PnEttEr ErtcunYf Datscrae October 24,1 X97 Mr. Robert M. Tobias City of Owasso PO $o~ i 80 Owasso, OK 74055 Re: Enterprise Zone Rear Mr. Tobias, Aanu,p AosEHFtta S~pisau~r OF Co~rEacE FQr thg t~klahvma Department of Commerce to qualif~r the additional area you are requesting for an Enterprise Zone (I Z}, we will need verification that there are tight (8} low income housing units in the following area. Starting from the corner of Highwa~- 75 and Birch then north three blocks along Birch to 1'~ St., then west one block along 1 St. to Main, then north one block along Main to 2'~d fit,, then east one block alon~ Z"" St. to Birch, then north one block along Birch to 3`~ St_, then east one block along 3 St. to Cedar, tlt~ south one half block along Cedar to the next street south, then east along that street two blocks to the last street before the frontage road, then north to 4~' street, the east on 4'~ St. to the frontage road, thcn south along the frontage road to Highway 75, thcn west back to the Eorner of Birch and Highway 75. The eea~s geog~raplty for this area is Census Tract 58.01 blocks 1.02A, 1U3, and ISO. The area that will need to be surveyed will be the area inside the abQVe boundaries. It should include the area on the inside only, not both sides of the boundary streets, Any housing unit with less than a 1917 household income of ~Z4,~0 is considcrcd to be low income. Please contact me if you havc azty questions. Jeff Wallace Oklahoma State Data Center pia~uJO~ D~areafxr or CQ 90D Kotm $ti$s Avanu¢ / P. 0.8aa T88dQ • Qklelwng ~ ~Jnama 73126-OA80 U.S.1. Ttdephone: r405J ~J5-63520 J{saDj TRY-OJ((A• Fc (~A3) Bi5.5199 City of Owasso 207 South Cedar PO Box 180 Owasso, OK 74055 OWASSO ENTERPRISE ZONE INCOME SURVEY FIELD WORKSHEET Activity Name-Expansion of Enterprise Zone City of Target Area Owasso, Oklahoma Name and Title of Surveyor Robert M. Tobias, Jr. Director of Economic Development Address 204 E. 1 st* 206 E. 1st 208 E. 1st 210 E. 1st 208 E. 3rd* 302 E. 3rd 304 E. 3rd 308 E. 3rd* 402 E. 3rd* 408 E. 3rd 502 E. 3rd 506 E. 3rd 602 E. 3rd* 604 E. 3rd* 207 N. Elm Place 209 N. Elm Place 305 N. Elm Place 311 N. Elm Place 319 N. Elm Place County Tulsa County (918) 272-2251 FAX (918) 272-4999 Date of Survey December 5, 1997 Below $24,000 Above $24,000 Y Y Y Y Y Y Y Y Y Y Y Y Y 10 3 *No Response MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUIRED COUNCIL REVIEW OF WARD BOUNDARIES DATE: December 12, 1997 BACKGROUND: The Owasso City Charter, Article 6, Section 6-2(c) requires that, "At intervals of not more than five years, the Council shall review the wards and their boundaries and, if necessary, shall '~ revise them to achieve and maintain such substantial equality in population among the wards." The last time the Council wards were reviewed was in 1992. Previous discussions with the City Attorney indicate that a "review" as required by the Charter does not necessarily mean that action must be taken or ward boundaries must be changed, but that the Council, through staff research or on its on, determines if there is a significant disparity between the various wards. STAFF REVIEW: The staff has conducted a review of the existing ward boundaries and the estimated population of each. That review was accomplished initially in late 1996 and updated last week so as to include the most current housing numbers. Mr Rooney's department is charged with preparing those estimates and developing reapportionment options. The staff review of the current ward population indicates that the ideal distribution is 3005 persons per ward. Currently the greatest variance from that "ideal" is found in Ward Three where the actual population is 3655 or 650 more than "ideal". In terms of a percent of variance, Ward Three is 4.3 % greater than desired. Ward Two has the second greatest variance, with a population of 2448 or 561 people fewer than ideal (a negative 3.7% variance). Wards One, Four and Five have variances of less than 1 %. REVIEW OF WARD BOUNDARIES DECEMBER 12, 1997 PAGE 2 CONCLUSIONS: Based on the above described review, discussions with the City Attorney and a brief review of past legal actions relating to municipal reapportionment, it is the staff position that the existing variances are not significant, nor do they create a disparity that is discriminatory as defined by case law relating to the "one man, one vote" dictum. (Additionally, it should be noted that Owasso's electorial process provides for all voters to cast ballots in all ward elections, thus the burden on this city to reapportion is not, perhaps, as great as upon a city where only those residents of a ward are allowed to cast ballots for their representative to the governing body. '~ It is the opinion of the staff that the Council should review the information provided (see attached) and, based on that review, determine that there is not sufficient reason to change ward boundaries at this time. It should also be noted that the U.S. Census is only two years away and a mandatory reapportionment will be required upon completion of that census (probably in 2001). RECONIMENDATION: The staff recommends Council adoption of Resolution #97-14, a resolution stating that the City Council has reviewed the ward boundaries and the population distribution within those wards; and, based on that review, finds there is not sufficient reason to change boundary lines at this review. ATTACffiVIENT: 1. Resolution #97-14 2. Table of information showing ward population and variances 2. Excerpt from Owasso City Charger, Article 6, Section 6-2(c). c: \wpdata\citycncl\memos\ 1997\971216. wrd CITY OF OWASSO, OKLAHOMA RESOLUTION NO 97-14 NOTICE OF REVIEW OF WARD BOUNDARY MAP WHEREAS, the Owasso City Charter mandates a review of the ward boundaries and population distribution within those boundaries; and WHEREAS, such review must occur in frequencies of not more than five years; and WHEREAS, the last review of the Owasso ward boundaries occurred in 1992; and WHEREAS, the Owasso City Council has, on this date, received and reviewed information supplied by the city staff relating to the ward boundaries and the population distribution within the various wards. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA that the City Council of the City of Owasso has reviewed the city's ward boundaries and population estimates thereof and determined that the population variance within those wards is not sufficient to cause a change in the existing boundaries. PASSED AND APPROVED this 16th day of December, 1997 by the City Council of the City of Owasso, Oklahoma. Mary Lou Barnhouse, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney CURRENT POPULATION ESTIMATES December 9, 1997 ACTUAL EQUAL VARIANCE PERCENT VARIANCE Ward 1 3008 3005 3 0.021 Ward 2 2444 3005 (561) -3.733 Ward 3 3655 3005 650 4.328 Ward 4 3051 3005 46 0.308 Ward 5 2866 3005 (139) -0.924% 15,024 15,024 (0) 0.000 Methodolo~y The population estimates shown above were determined using aper-household population of 2.89 multiplied by the actual number of single family residences. Multi-family units are estimated separately using a multiplier of 2.23. The total is then reduced by the vacancy rate for single family and multi-family residences as established by the census for Owasso. C:\WPDATA\CTTYCNCL\MEMOS\ 1997\971216. POP ' Charter (g) Nothing in this charter shall prohibit the use of voting machines. Section 6-2 Wards: number; equal, etc. (a) There shall be five wards, which shall be numbered from one to five. (b) The wards shall be formed of compact, contiguous temtory, and shall be substantially equal in population. ~ (c) At intervals of not more than five years, the council shall review the wards and their boundaries, and if necessary, shall revise them to achieve and maintain such substantial equality in population among the wards. ~. Section 6-3 Primary election: filing. Any person qualified for the office for which he is filing may.have his name placed on the ballot for the primary election as a candidate for councilman form his ward by filing, on the first Monday, Tuesday, or Wednesday of February, unless any such day or days be a legal holiday or a day wherein the office of the secretary of the county election board is lawfully closed, whereupon such time shall be extended commensurate with the legal holiday or lawful closing, with the secretary of ~, the county election board, a sworn statement of his candidacy. Section 6-4 Primary election: time, etc: ' A primary election shall be held on the first Tuesday in March of every year to nominate candidates for councilmen to succeed those whose terms are expiring in the respective year. If only one person is a candidate for an office to be filled, he shall be not only nominated, but also elected ipso facto;__and his name- shall not appear on the primary or general..election ballot. Every qualified elector of the city shall be entitled to vote for one candidate for each office to be filled. Section 6-5 ;;; . , : ; Primary election: who nomina±ed or elected.:. _ ,:~ _ . 1 In a primary election, the two candidates for each office to be filled receiving the greatest number of votes for that office, shall be nominated.. If one of the candidates for an office receives a majority of all votes cast for all candidates for that office, he alone shall be not only nominated, but ~ also elected ipso facto; and his name shall not appear on the ballot. for the general election. In case of failure to nominate .because of a tie, the nominee or nominees {as the case may be) shall be determined from among those tying, fairly by lot, by the county election board in a public meeting. If one of the two candidates for an office nominated in a primary election dies or withdraws before ~ the general election, the remaining candidate shall be elected ipso facto; and his name need not appear ~ on the ballot for the general election. C-15 MEMORANDUM TO: CITY COUNCIL CITY OF OWASSO, OKLAHOMA FROM: MARY LOU BARNHOUSE MAYOR SUBJECT: TRANSMITTAL OF MAYOR'S NOMINEES TO BOARDS & COMMISSIONS DATE: December 12, 1997 Pursuant to provisions of the Owasso Code of Ordinances and City Council tradition, the purpose of this memorandum is to transmit to the City Council three nominations to various boards, commissions and committees. Your consideration of these nomination is appreciated. It is my intention to request City Council confirmation of the nominations during the December 16, 1997 meeting of the City Council. If you have questions or concerns, please call me. BACKGROUND: The three appointees include one to the Owasso Planning Commission and two to the Sales Tax Watchdog Committee. Listed below is basic information on the position and the nominee. I have attached for your assistance, a list of the other members of the Board/Committee and a brief description of the group PLANNING COMMISSION: • Vacancy due to resignation of Dewey Brown. • Term is normally three years - Mr Brown's term would have expired on June 30, 1998, therefore, anyone appointed to fill this vacancy will serve only until 6/30/98 before being required to be reappointed. • Mayor's recommendation - Mr Larry Helton 322 N Elm Pl Phone - 272-8453 i~ MAYOR'S APPOINTMENTS DECEMBER 12, 1997 PAGE 2 NOTE: Mr Helton is a small businessman in the specialty contractor construction business. His company installs the primarily in the commercial construction business, but his company also performs residential installation. He has lived in the Owasso area for 25 years. SALES TAX WATCHDOG COMMITTEE: • Two vacancies due to resignations of Darren Linden, representing recreation groups, and Richard Sullivan, from the citizen-at-large slot. • Term is for the life of the sales tax (third penney) now set to expire in 2007. • Mayor's recommendation - Mr Murray Adams -Recreation Groups 12822E 107th St N Phone - 371-9999 NOTE: Mr Adams is associated with the FOR and is in business as a cabinet supplier to builders. His business is located in the German Corner area. • Mayor's recommendation - Mr Willard Mills -Citizen-at-Large 2008 N Atlanta Ct Phone - 272-1760 NOTE: Mr Mills is a retired Oklahoma Highway Patrol Trooper active in several civic clubs in the community. ATTACHMENTS: 1. Information Sheet -Planning Commission 2. Information Sheet -Sales Tax Watchdog Committee C:\WPDATA\CTI'YCNCL\MEMOS\1997\971216. APP OWASSO PLANNING COMMISSION FY 97-98 OWASSO, OKLAHOMA STAFF SUPPORT Tim Rooney Community Development Director Marsha Hensley, Recording Secretary Community Development Secretary Term Expires: 6/30/98 Dewey Brown 10804E 99th St N U~~~~ c% ~~ ~~S ~,~aT a,~ Owasso, OK 74055 (unlisted phone) Term Expires: 6/30/98 Ray Haynes, Chairperson 110E 24th Ct Owasso, OK 74055 272-9884 Term Expires: 6/30/00 Bob Randolph 303E 14th St Owasso, OK 74055 272-2531 Term Expires: 6/30/00 Charles Willey, Vice Chairperson 2401 N Birch Owasso, OK 74055 272-1924 Bill Ellison 13121E 79th Ct N Owasso, OK 74055 272-9569 Term Expires: 6/30/99 This Commission meets on the second Tuesday of each month at 7:00 p. m. at the Community Center. Meetings last approximately two hours. Staff support is provided by the Community Development Department. This is aquasi-legislative commission whose function is to review and recommend to the City Council actions relating to zoning, platting, subdivision construction, annexation, and other related planning functions. Members are appointed by the Mayor for three-year terms, with City Council confirmation. BOARDS\PLANCOMM.LST OWASSO SALES TAX WATCHDOG COMMITTEE OWASSO, OKLAHOMA MEMBERS NEWS MEDIA -One Slot RECREATION GROUPS -One Slot ~~~,,~~ Glenna Gay Darren Linden --~j~e The Owasso Reporter 202 E Second Ave Owasso YMCA 8300 Owasso Expy ~~~~~p~ --~--. Owasso, OK 74055 Owasso, OK 74055 272-1155 272-2424 ECONOMIC DEVELOPMENT -One Slot FINANCIAL INSTITUTIONS -One Slot Tom Kimball Billie Fulbright Kimball's Hardware RCB Bank 8301 N Owasso Expy 86th St N & Hwy 169 Owasso, OK 74055 Owasso, OK 74055 272-1146 272-1887 RETAIL BUSINESS -Two Slots BUILDERS -One Slot Harold Merrill Pat Woods 9417 N 136th E Ave PO Box 3 Owasso, OK 74055 Owasso, OK 74055 272-7313 272-5177 Mr Steve Baggett SENIOR CITIZENS -Two Slots *~ My House Gifts & Assessories John Stieger 112 South Main Baptist Retirement Center Owasso, OK 74055 7406 N 122nd E Ave 272-7736 Owasso, OK 74055 272-1871 EDUCATION -Two Slots Dan Siemens Barnes Elementary School 202 E Broadway Owasso, OK 74055 272-1153 John Groth 801 N Dogwood Owasso, OK 74055 272-5179 Steve Holleman Owasso Schools 101E 24th Ct Owasso, OK 74055 272-9287 (h); 272-6274 (w) CITIZENS-AT-LARGE -Three Slots Michael Philippi, Chairperson 7413 N 119th E Ave Owasso, OK 74055 622-8080 (w) Citizens-at-Large cont. U~~i~c~ue Richard Sullivan 12703E 77th Circle ~~ , Owasso, OK 74055 /~!S'n~T 0~1 272-6546 --~. Vicki Tapp 12510E 77th St N Owasso, OK 74055 272-6926 SUPPORT STAFF Rodney J Ray City Manager Sherry Bishop City Treasurer Marcia Boutwell, Secretary Executive Asst to City Manager This committee was formed following the 1988 tax extension bond election for the purpose of maintaining a strong citizen participation effort throughout the life of the sales tax extension and to insure the proper use of revenues generated. The committee meets on the second Monday of January and July at 7:00 p.m. in the Community Center. Meetings are approximately two hours in length. 1 1 1 1 1 1 1 1 1 Duties of the committee consist of reviewing all financial records relating to the 1988 Sales Tax Extension and acting as a public information liaison. Members of the committee are appointed by the Mayor with Council confirmation for the life of the sales tax extension. Legally the term of office is defined as "throughout the life of the Sales Tax Extension (10/1/2007) or until resignation". BOARDS\WATCHDOG.LST MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCII, CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: AUDIT REPORT FOR FISCAL 1996-97 DATE: December 12, 1997 BACKGROUND: An independent audit, performed by a certified accountant, is required by City Charter and state statutes. The report of the independent auditor must be filed with the governing body and with the office of the State Auditor and Inspector. On May 19, 1995, the City Council and OPWA Trustees selected the firm of Carlson & Cottrell CPA's to perform an audit for the city and its trust authorities. This the City's third year with Carlson & Cottrell as auditors. All audit work is complete and the financial statements are enclosed. Joe Carlson will represent the accounting firm and will present the audit to the City Council at the meeting Tuesday night. If the Council has any questions or would like additional information after that presentation, I would be glad to address those requests. RECOMMENDATION: Staff recommends that the City Council receive the audit report and direct it to be filed as required by statute. ENCLOSURE: Report on Audit of Financial Statements Year Ended June 30, 1997