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Home My WebLink About1997.12.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: December 2, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Wednesday, November 26, 1997. . if IdLa &A ;.1.) 04 - Marci Boutwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of November 18, 1997 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B Owasso Public Works Authority December 2, 1997 Page 2 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Unfinished Business 8. New Business 9. Adjournment NOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: December 2, 1997 TIME: 7:00 p.m. PLACE: Owasso Council Chambers, Community Center Notice of Addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 1:00 p.m. on Monday, December 1, 1997. Marcia outwell, Authority Secretary ADDENDUM TO AGENDA Items numbered 1 through 4 on the agenda filed on December 2, 1997, shall remain the same. Items numbered 5 through 9 are now numbered 6 through 10; and the following is submitted for addendum thereof. 5. Consideration and Appropriate Action Relating to a Request to Acknowledge, Approve, Ratify and Consent to the Deeds of Dedication by the City of Owasso, Oklahoma, of Portions of the Bailey Ranch Golf Club to Provide for Streets and Utilities Over Portions of the Golf Course. Mr Cates Attachment The Trust Attorney will recommend approval of the above request. SEE ATTACHMENT TO ADDENDUM TO CITY COUNCIL AGENDA (ITEM #8) OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 18, 1997 The Owasso Public Works Authority met in regular session on Tuesday, November 18, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 14, 1997. ITEM 1: CALL TO ORDER tChairman Barnhouse called the meeting to order at 7:35 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair Michael Helm, Trustee Denise Bode, Trustee Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of November 4, 1997 Regular Meeting. B. Approval of Claims Mr Wilken moved, seconded by Dr Standridge, to approve the consent agenda. The consent agenda included minutes of the November 4, 1997 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $140,802.83; (2) Payroll $26,960.33. AYE: Wilken, Standridge, Bode, Helm, Barnhouse NAY: None Motion carried 5 -0. Owasso Public Works Authority November 18, 1997 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID FOR THE PURCHASE OF VEHICLES FOR THE REFUSE COLLECTION DIVISION AND THE WASTEWATER COLLECTION DIVISION Mr Carr said that bid documents were sent to fourteen potential vendors on October 1 for the purchase of the above -named vehicles. All bids received exceeded the budgeted amount. After analyzing the bids, staff believes the purchases should be delayed until the state bid list is available (around December 10th), and recommends the rejection of all bids. Mr Wilken moved, seconded by Dr Bode, to reject all bids received for the purchase of vehicles for the Refuse Collection Division and the Wastewater Collection Division. AYE: Wilken, Bode, Helm, Standridge, Barnhouse NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR FENCE AND GATE INSTALLATION AT THE CITY YARDWASTE AREA, AND AUTHORIZATION FOR PAYMENT The Recycle Center budget includes funds for fencing and gates to control access to the yardwaste disposal site. Mr Carr said that staff has evaluated options to control access to the site and developed project specifications to construct a chainlink fence around the perimeter, with an electrically- operated gate. Persons wanting to use the site will be directed to the Recycle Center. This will allow the Recycle Center staff to control what is being deposited at the site. Fence fabric salvaged from the Wastewater Treatment Plant project will be utilized, and the contractor will provide posts and rails, gates and the labor for the installation. Quotes were requested from five contractors and were received from three. The low quote was received from Ace Fence Co, Tulsa, OK, in the amount of $5503. Dr Bode moved, seconded by Dr Standridge, to award a contract for the installation of a fence and gate at the city yardwaste area to Ace Fence Co, Tulsa, OK, in the amount of $5503, and authorization for payment. AYE: Bode, Standridge, Helm, Wilken, Barnhouse NAY: None Motion carried 5 -0. ITEM 7: REPORT FROM OPWA MANAGER No report. ITEM 8: REPORT FROM OPWA ATTORNEY No report. 2 Owasso Public Works Authority November 18, 1997 ITEM 9: UNFINISHED BUSINESS None. ITEM 10: NEW BUSINESS Councilor Helm thanked Mr Carr and his staff for the action they took to alleviate the problem on 129th E Ave. ITEM 11: ADJOURNMENT Dr Bode moved, seconded by Dr Standridge to adjourn. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:43 p.m. Marcia Boutwell, Authority Secretary 3 Mary Lou Barnhouse, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 11/25/97 8:26 :58 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT OPWA ADMINISTRATION ---- --------------- ----------- REPAIR SUPPLIES 1,748.44 13.00 980893 OKLAHOMA SAFETY COUNCIL TRAINING MANUAL 50.00 SLUDGE ANALYSIS 980994 980952 TRI COUNTY OFFICE SUPPLY OFFICE SUPPLIES 91.14 980994 981074 HOWARD STAMPER RETAINER /SERVICES 150.00 981302 981256 981275 BPS INTERNET, INC NATIONAL AMERICAN INTERNET FEE LIABILITY INSURANCE 132.09 180.50 981315 981292 AMERICAN SOCIETY OF CIVIL DUES - ROBERT CARR 150.00 981338 981338 AT &T WIRELESS SERVICES 11/97 PAGER SERVICE 6.95 SLUDGE TANK CHEMICALS 163.24 DEPARTMENT TOTAL = = = =7 760.68 UTILITY BILLING ------------------------ - - - - -- 980952 TRI COUNTY OFFICE SUPPLY OFFICE SUPPLIES 26.95 DEPARTMENT TOTAL = = = =3 26.95 WATER ------------------------ - - - - -- 980766 WATER PRODUCTS INC REPAIR SUPPLIES 1,748.44 13.00 980841 VERDIGRIS VALLEY SOD FARM SOD - REPAIRS 120.00 SLUDGE ANALYSIS 980994 WATER. PRODUCTS INC REPAIR SUPPLIES 27.50 INFILCO DEGR.EMONT, INC. 980994 WATER. PRODUCTS INC REPAIR SUPPLIES 386.16 OWASSO TRAVEL 981302 W W GRAINGER INC TRAFFIC CONES 106.26 TRI COUNTY OFFICE SUPPLY EQUIPMENT ONE RENTAL & SA 981315 FREEDOM PERSONNEL TEMPORARY PERSONNEL 24.00 WASTE MANAGEMENT OF OKLA 981338 AT &T WIRELESS SERVICES 11/97 PAGER SERVICE 20.85 AQUA -BEH CORP DEPARTMENT TOTAL = = = =) 2,433.31 WASTEWATER. TREATMENT PLANT ------------------------ - - - - -- I I N re 980274 HACH CHEMICAL LAB SUPPLIES 13.00 980836 SHERRY LABORATORIES INC SLUDGE ANALYSIS 160.00 980837 INFILCO DEGR.EMONT, INC. REPP R UV SYSTEM 1,235.00 980845 OWASSO TRAVEL AIRFARE -CARR 261.00 980952 981041 TRI COUNTY OFFICE SUPPLY EQUIPMENT ONE RENTAL & SA OFFICE SUPPLIES JACKETS /OVERALLS 44.59 327.00 981100 WASTE MANAGEMENT OF OKLA TIPPING FEES 10/97 153.82 981254 AQUA -BEH CORP SLUDGE TANK CHEMICALS 163.24 981310 RADIO INC REPAIR UV SYSTEM 164.78 981311 W W GRAINGER INC REPAIR UV SYSTEM 146.50 I I N re CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 11 /25/97 8:26:58 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - ----------- - - - - -- ------- - - - - -- 981338 AT &T WIRELESS SERVICES 11/97 PAGER SERVICE 13.90 DEPARTMENT TOTAL =___> 2,582.83 WASTEWATER COLLECTION ------------------------ - - - - -- 981103 BROKEN ARROW ELECTRIC SUP LIFT STATION REPAIR. 272.63 981160 W W GRAINGER INC BLOWER 45.53 981150 W W GRAINGER INC AIR COMPRESSOR 212.29 981302 W W GRAINGER INC TRAFFIC CONES 247.94 981309 TIMMONS OIL CO LIFT STATION FUEL 97.65 981311 W W GRAINGER INC REPAIR TERMINAL BLOCK 22.63 981317 TREASURER PETTY CASH REIMB PETTY CASH 11.40 981338 AT &T WIRELESS SERVICES 11/97 PAGER SERVICE 6.95 981342 OKLAHOMA NATURAL GAS 10/97 USE 85.77 DEPARTMENT TOTAL =___) 1,003.89 REFUSE COLLECTIONS ------------------------ - - - - -- 981100 WASTE MANAGEMENT OF OKLA TIPPING FEES 10/97 6,524.13 981161 EQUIPMENT ONE RENTAL & SA WINTER GEAR, - BURTON 140.08 DEPARTMENT TOTAL =___> 6,664.21 RECYCLE CENTER ------------------------ - - - - -- 981252 HANES SHOE & ARCH SHOP SAFETY BOOTS- VEPPER.T 100.00 981338 AT &T WIRELESS SERVICES 11/97 PAGER SERVICE 6.95 DEPARTMENT TOTAL =___> 106.95 FUND TOTAL 13,678.82 0 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 11/25/97 8:26:58 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPT[ON AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEBT SERVICE ------------------------ - - - - -- 980003 LIBERTY BANK & TRUST OWRB LOAN 4,502.10 980003 LIBERTY BANK & TRUST OWRB LOAN 24,188.50 DEPARTMENT TOTAL =___> 28,690.60 WASTEWATER ------------------------ - - - - -- 980309 HUB + GARVER WWTP CONST 9/03/96 13,622.12 DEPARTMENT TOTAL =___} 13,622.12 WWTP IMPROVEMENTS ------------------------ - - - - -- 980023 WALTERS MORGAN CONSTRUCTI WWTP IMP 11/05/96 130,184.39 DEPARTMENT TOTAL =___> 130,184.39 FUND TOTAL =___} 172,497.11 10 CITY OF OWASSO OPWA SALES TAX FUND 11/25/97 8:26:58 A/P CLAIMS REPORT APAPVR. PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 1988 REVENUE BONDS ------------------------ - - - - -- 980002 LIBERTY TULSA REVENUE BONDS 53,301.25 90002 LIBERTY TULSA ANNUAL FEE 3,775.00 DEPARTMENT TOTAL =___) 57,076.25 FUND TOTAL =___} 57,076.25 GRAND TOTAL =___> 299,718.75 12 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/22/97 Wastewater 1184.64 7586.99 Wastewater Collection 56 7f1 4,162:04 Refuse 245.52 4,030.83 Recycle Center APPROVED: 12/02/97 Chairman Trustee Trustee