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Home My WebLink About1997.12.16_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: December 16, 1997 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 12, 1997. Marcia outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of December 2, 1997 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B Owasso Public Golf Authority December 16, 1997 Page 2 5. Consideration and Appropriate Action Relating to the Presentation of an Independent Audit of Financial Transactions for the OPGA Fund for FY 1996-97, and a request for the Trustees to Receive the Audit Report. Mr Joe Carlson Enclosure Mr Carlson will present the 1996-97 annual audit to the Trustees, and the staff will recommend the Authority "receive" the audit for review, information, and filing. 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Unfinished Business 9. New Business ' Owasso Public Golf Authority December 16, 1997 Page 3 ' 10. Adjournment 1 11 1 I A OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 2, 1997 IN The Owasso Public Golf Authority met in regular session on Tuesday, December 2, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 26, 1997. ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 7:18 p.m. IITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair Michael Helm, Trustee Denise Bode, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT Mark Wilken, Trustee ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of November 18, 1997 Regular Meeting. B. Approval of Claims Dr Bode moved, seconded by Dr Standridge, to approve the consent agenda. The consent agenda included minutes of the November 18, 1997 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Bailey Ranch Golf Club $4,220.73; (2) Payroll $14,265.72. AYE: Bode, Standridge, Helm, Barnhouse NAY: None Motion carried 4-0. Owasso Public Golf Authority ITEM 5: REPORT FROM OPGA MANAGER No report. ITEM 6: REPORT FROM OPGA ATTORNEY No report. ITEM 7: UNFINISHED BUSINESS None. ITEM S: NEW BUSINESS None. ITEM 9: ADJOURNMENT Dr Standridge moved, seconded by Mr Helm, to adjourn. AYE: Standridge, Helm, Bode, Barnhouse NAY: None Motion carried 4-0 and the meeting was adjourned at 7:19 p.m. Marcia Boutwell, Authority Secretary 2 December 2, 1997 Mary Lou Barnhouse, Chairperson OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB 12/12/97 7:14:11 A/P CLAIMS REPORT APAPVR. PAGE: I PO r VENDOR DESCRIPTION AMOUNT ----- ------------------------------------------------------------------ 1 ------------------------------ OKLAHOMA TAX COMMISSION 11/97 SALES TAX 3,980.96 ' - BGF' DAILY ACCOUNT REIMB PETTY CASH------142.70 DEPARTMENT TOTAL =___? 4,123.66 ' CART OPERATIONS ------------------------------ ABLE GABEL WELDING WELDING SERVICE 10.00 JUSTICE GOLF CAR CO INC REPAIR PARTS 212.31 ------------- DEPARTMENT TOTAL ====) 222.37 GOLF SHOP OPERATIONS ------------------------------ BRIDGESTONE SPORTS INC BALL CREDIT -534.72 BRIDGESTONE SPORTS INC GOLF BALLS 195.60 BRIDGESTONE SPORTS INC GOLF BALLS -DISCOUNT -3.84 BRIDGESTONE SPORTS INC PROGRAM CREDIT -90.00 BRIDGESTONE SPORTS INC: GOLF BALLS 228.00 BRIDGESTONE SPORTS INC GOLF BALLS-CREDIT -228.00 BRIDGESTONE SPORTS INC GOLF BALLS 235.20 BR'IDGESTONE SPORTS INC GOLF BALLS -DISCOUNT -9.12 BRIDGESTONE SPORTS INC GOLF BALLS 117.60 BRIDGESTONE SPORTS INC GOLF BALLS -DISCOUNT -2.28 BRIDGESTONE SPORTS INC GOLF BALLS-RETURNED -351.96 BRIDGESTONE SPORTS INC GOLF BALLS 359.16 CUTTER & BUCK GOLF SHIRTS 443.97 BRIDGESTONE SPORTS INC GOLF BALLS 205.20 BRIDGESTONE SPORTS INC GOLF BALLS -DISCOUNT -7.92 CUTTER & BUCK GOLF SLACKS 71.45 CUTTER & BUCK WINDSHIRTS 1,085.41 FOOT -JOY DRAWER CS GOLF SHOES 82.19 FOOT -JOY DRAWER CS GOLF SHOES -DISCOUNT -1.56 MAXFLI GOLF DIVISION GOLF BALLS 63.50 MAXFLI GOLF DIVISION GOLF BALLS -CREDIT -2.52 HIKE INC GOLF SHOES 38.02 HIKE INC GOLF SHOES 33.27 ROSE INDUSTRIES HAND WARMERS 66.49 CUTTER a BUCK SHORTS-RETURN -550.00 DEPARTMENT TOTAL ====) 1,443.14 1 IF GOLF COURSE OPERATIONS ------------------------------ OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB 7: 14 : 11 A; P CLAIMS REPORT APAPVP. PAGE: PO # VENDOR ----------------------------------- DESCRIPTION ------------------------- AMOUNT ------------- 01W.e'SSO PUBLIC WORKS AUTHO 11/97 USE 1.7? OWASSO PUBLIC WORKS AUTHO 11:97 USE 35.85 OWASSO PUBLIC WORKS AUTHO 11;97 USE 5.1E SOUTHWESTERN BELL TELEPHO 11/97 USE 160.95 FADLER CO INC PAPER GOODS 25.60 NAPA AUTO PARTS REPAIR PARTS 144.63 MILL CREEK LUMBER CO SAW BLADES,HARDWARE 27.03 E-Z-GO TEXTRON REPAIR PARTS 28.33 LIGHTHOUSE ELECTRIC INC ELECTRICAL SERVICES 120.00 WESTERN UNIFORM SERVICE TOWEL SERVICE 16.80 VICTOR MELDING SUPPLY CO WELDING SUPPLIES 37.15 T-SHIRT EXPRESS ETC SIGN & POLE 30.00 GUARDIAN SECURITY SYSTEMS; SERVICE CALL 45.00 BAILEY EQUIPMENT CO SHARPEN CHAIN 23.76 NICK KPiOTT TURF SUPPLY FERTILIZER 704.58 HERCULES TIRE SALES INC TIRE :;.62 WESTERN UNIFORM SERVICE TOWEL SERVICE 15.00 HERCULES TIRE SALES INC TIRE 15.34 DEPARTMENT TOTAL =___? 1,464.52 FOOD 'a' BEVERAGE OPERATIONS ------------------------------ CAIN'S COFFEE CO COFFEE 48.00 FADLER CO INC GROCERIES 42.00 FADLER CO INC GROCERIES 51.05 FADLER CO INC GROCERIES 212.40 FADLER CO INC PAPER GOODS 39.55 LANCE INC SNACKS 7.21 PEPSI COLA COMPANY SOFT DRINKS 29.80 PEPSI COLA COMPANY SOFT DRINKS 41.00 FADLER CO INC GROCERIES 81/.55 FADLER CO INC PAPER SUPPLIES 16.20 LANCE INC SNACKS 20.73 PEPSI COLA COMPANY SOFT DRINKS 190.20 DEPARTMENT TOTAL ====3 786.69 CLUBHOUSE OPERATIONS ------------------------------ OWASSO P�1BLIC WORKS AUTHO 11,'97 USE 92.33 OWASSO PUBLIC WORKS AUTHO 11/97 USE 10.32 SOUTHWESTERN BELL TELEPHO 11/97 USE 243.30 FADLER CO INC CLEANING SUPPLIES 13.00 IN DEPARTMENT TOTAL ===='3 358.95 OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB ° 7 7:14:11 AiP CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------- GENERAL & ADMINIS;TRATIVE ------------------------------ RONALD D CATES TER.RI HOUDYSHELL �. D07IER PRINTING INC ADVANTA FINANCIAL CORP SWBYPS CITY OF OWASSO DEPARTMENT TOTAL =__ DEBT SERVICE ------------------------------ LEGAL SERVICES WINTER NEWSLETTER PRINT NEWSLETTER DIGITAL PLAYER -CONTRACT ADVERTISING 12/911 WORKERS COMP LIBERTY BANK & TRUST DEBT SERVICE ' ASSOCIATES COMMERCIAL COR CART LEASE 53 CITY OF OWASSO REVENUE ANTICIPATION DEPARTMENT TOTAL ====3 ' FUND TOTAL GRAND TOTAL 30.00 160.00 68.45 97.99 90.40 608.33 1,075.23 8 , 3'- 3,859.25 54,900.00 87,082.80 ------------- 96,557.36 ------------- 96,557.36 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD E DATE 12/06/97 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Cart Operations $613.99 Golf Shop Operations 0.00 5,304.51 'Golf Course Operations> :... 0 OU 7,211.08 Food & Beverage 1,066.99 FUND TOTAL $0.00 $14,196.57 APPROVED: 12/16/97 Chairman Trustee Trustee ' MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: AUDIT REPORT FOR FISCAL 1996-97 IDATE: December 12, 1997 IBACKGROUND: An independent audit, performed by a certified accountant, is required by City Charter and state statutes. The report of the independent auditor must be filed with the governing body and with the office of the State Auditor and Inspector. On May 19, 1995, the City Council and OPWA Trustees selected the firm of Carlson & Cottrell CPA's to perform an audit for the city and its trust authorities. This the City's third year with Carlson & Cottrell as auditors. All audit work is complete and the financial statements are enclosed. Joe Carlson will represent the accounting firm and will present the audit to the City Council at the meeting Tuesday night. If the Council has any questions or would like additional information after that presentation, I would be glad to address those requests. RECOMMENDATION• Staff recommends that the City Council receive the audit report and direct it to be filed as required by statute. ENCLOSURE: Report on Audit of Financial Statements Year Ended June 30, 1997