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TYPE OF MEETING:
DATE:
TIME:
PLACE:
LIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Regular Agenda
May 20, 2008
6:30 p.m. File
Council Chambers, Old Centra
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on
Friday, May 16, 2008.
lianas M. Stevens, �Depu�tyCity Clerk
AGENDA
I. Call to Order
Mayor Stephen Cataudella
2. Invocation
Taud Boatman, First United Methodist Church
3. Flag Salute
4. Roll Call
S: Wgendas \Council\2008 \0520. doc
Owasso City Council
May 20, 2008
Page 2
5. Reading of the Mayor's proclamation.
Mayor Stephen Cataudella
Attachment # 5
The Mayor will read a proclamation supporting the Tulsa County Library's summer
reading program.
6. Consideration and appropriate action relating to a request for Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-
debatable.
A. Approval of Minutes of the May 6, 2008 Regular Meeting and May 13, 2008 Special
Meeting.
Attachment # 6 -A
B. Approval of Claims.
Attachment # 6 -B
C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report.
Attachment # 6 -C
D. Approval of the 2008 Oklahoma Municipal Assurance Group (OMAG) ballot casting
the City of Owasso's votes for Ms. Pam Polk (City Manager, Collinsville), Ms. Janice Cain
(City Administrator, Marlow), and Mr. Grayson Bottom (City Manager, City of Clinton);
and authorization for the Mayor to execute the official ballot on behalf of the City of
Owasso.
Attachment # 6 -D
7. Consideration and appropriate action relating to a request for Council approval of OZ 08-
03, a request to rezone approximately .24 acres, located at 109 West 2nd Street North, from
RS -3 (Residential Single — Family) to RD (Residential Duplex).
Ms. Darnaby
Attachment # 7
Staff will recommend Council approval of rezoning request OZ 08 -03.
Owasso City Council
May 20, 2008
Page 3
8. Consideration and appropriate action relating to a request for Council approval to close a
drainage easement located at 10603 E. 86th Street North.
Ms. Darnaby
Attachment # 8
Staff will recommend Council approval of the Kum and Go easement closure.
9. Consideration and appropriate action relating to a request for Council approval of a
supplemental appropriation in the amount of $7,550.08 to the Animal Sterilization Fund.
Mr. Chambless
Attachment # 9
Staff will recommend Council approval of a supplemental appropriation increasing
expenditures by $7,550.08 in the Animal Sterilization Fund.
10. Consideration and appropriate action relating to a request for Council approval of an
amendment to the Engineering Services Agreement between the City of Owasso and C2A
Engineering for engineering services related to the E. 86th Street North Widening Project
from Main Street to N. Memorial Road.
Mr. Stevens
Attachment # 10
Staff will recommend Council approval of Amendment No. 1 to the Engineering Services
Agreement between the City of Owasso and C2A Engineering for engineering services
related to the relocation of a waterline within the E. 86th Street North Widening Project
from Main Street to N. Memorial Road in the amount of $17,976.
11. Consideration and appropriate action relating to a request for Council approval of
Resolution No. 2008 -02, authorizing the Mayor to execute the final project agreement for
the signalization improvements at E. 116th Street North and N. 135th East Avenue.
Mr. Stevens
Attachment #I I
Staff will recommend Council approval of Resolution No. 2008 -02.
Owasso City Council
May 20, 2008
Page 4
12. Report from City Manager.
13. Report from City Attorney.
14. Report from City Councilors.
15. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
16. Adjournment.
PROCLAMATION
CITY OF OWASSO, OKLAHOMA
WHEREAS, The City of Owasso recognizes that reading is the base of all knowledge; and,
WHEREAS, it is vitally important for the children of Owasso to maintain their reading skills
during the summer months; and,
WHEREAS, the Summer Reading Program has been sponsored by the Tulsa City-County
Library System for many years as a way to keep children's reading skills fresh
between school years; and,
WHEREAS, this year's program theme is "Catch the Reading Bug" and children can pick lip
a summer reading log at the Owasso Library or at any other library in Tulsa
County; and
WHEREAS, to complete the program, children must read at least eight books and make four
visits to the library during the summer while those who read twelve additional
books will also receive a plush stuffed ladybug toy as a bonus; and
WHEREAS, those children who successfully complete the free program between May 19, 2008
and August 3, 2008 will earn a medal of achievement, coupons for free food and
entertainment, and a free ticket to "Library Summer Reading Program Night" at
Drillers Stadium, as well as being eligible to receive several prizes including
bicycles, computers, and other fun things; and,
WHEREAS, Owasso has been challenged by other Tulsa County cities to compete to see which
community will have the largest increase in the Summer Reading Program
participation.
NOW, THEREFORE, I, Stephen Cataudella, by virtue of the authority vested in me as Mayor
of the City of Owasso, do hereby proclaim May 19, 2008 — August 3, 2008 as
CATCH THE READING
BUG SUMMER-
in the City of Owasso and urge all Children and Parents to participate in the Summer Reading
Program.
IN WITNESS THEREOF, I have hereunto
set my hand and caused the seal of the City of
Owasso to be affixed this 20'x' day of May, 2008.
Steve Cataudella, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 6, 2008
The Owasso City Council met in regular session on Tuesday, May 6, 2008 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:30 p.m. on Friday, May 2, 2008.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:32 p.m.
ITEM 2. INVOCATION
The invocation was offered by Pastor Bill Ascol of Bethel Baptist Church.
ITEM 3. FLAG SALUTE
The flag salute was led by Councilor Bonebrake.
ITEM 4. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Mayor
D.J. Gall, Vice Mayor
Doug Bonebrake, Councilor
Wayne Guevara, Councilor
Jon Sinex, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ITEM 5. OATH OF OFFICE FOR COUNCILOR WAYNE GUEVARA, WARD 3
AND COUNCILOR JON SINEX, WARD 4
City Attorney Julie Lombardi administered the oath of office to Wayne Guevara, Ward 3 and Jon
Sinex, Ward 4.
Owasso City Council
ITEM 6. ELECTION OF MAYOR
May 6, 2008
Mayor Cataudella called for a nomination for the position of Mayor. Vice Mayor Gall
nominated Steve Cataudella. Councilor Bonebrake seconded the nomination.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 7. ELECTION OF VICE MAYOR
Mayor Cataudella called for a nomination for the position of Vice Mayor. Councilor Bonebrake
nominated D.J. Gall. Councilor Sinex seconded the nomination.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 8. PRESENTATION OF CHARACTER TRAIT OF THE MONTH
Bruce McCarty, a member of the Owasso Character Council, presented to the Council
"Wisdom," the character trait of the month for May, 2008.
ITEM 9. PRESENTATION OF A CHARACTER CERTIFICATE
Mr. Ray presented to Owasso Court Clerk, Janet Jackson, a character certificate representing
"Diligence," and congratulated her for being the recipient of the 2008 Oklahoma Court Clerk of
the Year Award.
ITEM 10. SPECIAL EMPLOYEE RECOGNITION
This item was removed from agenda.
2
Owasso City Council May 6, 2008
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the April 15, 2008 Regular Meeting.
B. Approval of Claims.
C. Approval of Ordinance No. 915, an ordinance approving annexation request OA
08 -01, consisting of approximately 5 acres located at 10602 E. 97th East
Avenue. Attachment # 11 -C
Staff will recommend Council approval of Ordinance No. 915 and has listed this
item in the consent section of the agenda based on Council actions taken April
15, 2008 to approve the annexation request.
D. Action relating to Council authorization to give notice, equalization, and levy of
assessments against properties within the Tulsa County Sewer Improvement
District No. 6 (Pleasant View Estates Addition) sufficient to pay the interest,
principal, and reserve due on the outstanding indebtedness represented by the
District Bonds; and, authorize payment of principal and interest to the
bondholders. Attachment # 11 -D
E. Approval of Ordinance No. 916, an ordinance creating the Fire Station No. 3
Waterline Extension Assessment Area and establishing a $2002.94 per acre fee
to be assessed to land subsequently developed within the determined payback
area. Attachment # 11 -E
F. Approval of an amendment to the Metropolitan Environmental Trust Indenture
providing for the inclusion of the City of Coweta as a beneficiary and
authorization for the Owasso designee to execute the amended trust indenture.
Attachment # 11 -F
G. Approval of an agreement between the City of Owasso and Public Service
Company of Oklahoma for the provision of street lighting in the Silver Creek
residential subdivision and authorization for the Mayor to execute such
agreement. Attachment # 11 -G
H. Approval of an agreement between the City of Owasso and Public Service
Company of Oklahoma for the provision of street lighting for the Main Street
Improvement Project and authorization for the Mayor to execute such
agreement. Attachment # 11 -H
Q
Owasso City Council
May 6, 2008
Mr. Bonebrake moved, seconded by Mr. Gall, to approve the Consent Agenda with claims
totaling $406,232.89. Also included for review were the healthcare self - insurance claims report
and payroll payment reports for pay periods 4/12/08 and 5/06/08.
YEA: Bonebrake, Cataudella, Gall, Sinex
NAY: None
Motion carried 4 -0.
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A CONTRACT BETWEEN THE
CITY OF OWASSO AND COLE & REED, P.C.; PROVIDING A ONE YEAR
EXTENSION TO THE CURRENT CONTRACT FOR THE PURPOSE OF
PERFORMING AUDIT SERVICES FOR THE FISCAL YEAR ENDING JUNE
30, 2008 AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE
THE AGREEMENT
Ms. Hess presented the item and recommended Council approve a one -year extension to the
current contract and retain Cole & Reed, P.C. as auditors for the fiscal year ending June 30, 2008
and authorize the City Manager to execute the agreement.
Mr. Guevara moved, seconded by Mr. Sinex, for Council approval of the one -year extension to
the current contract, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL AUTHORIZATION FOR THE MAYOR TO
EXECUTE ALL CONTRACT DOCUMENTS RELATED TO THE FY 2007 -2008
SMALL CITIES SET -ASIDE FUNDING PROGRAM, #12985 CDBG 07, FOR
THE CONSTRUCTION OF IMPROVEMENTS TO THE EXISTING PARKING
LOT AT RAYOLA PARK
Mr. Wiles presented the item and recommended Council authorization for the Mayor to execute
the following contract documents:
1. Finding of No Significant Impact and Environment Certificate — verifying the
improvement project will have no significant impact on the environment
in
Owasso City Council
May 6, 2008
2. Request for the Release of Funds — identifying that City of Owasso has completed all
local, state, and federal requirements of the grant program
3. Certificate of Categorical Exclusion — verifying the project is for the reconstruction
of an existing public facility and that the parking lot will maintain its current size
and capacity.
Mr. Sinex moved, seconded by Mr. Gall, for Council authorization for the Mayor to execute all
contract documents, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL TO AWARD A BID FOR THE PURCHASE OF A
STREET PAVEMENT VIBRATORY ROLLER
Mr. Doyle presented the item and recommended Council award the bid for the purchase of a
2008 Multi -Quip AR26 Street Repair Vibratory Roller to White Star Machinery of Tulsa,
Oklahoma in the amount of $30,949.00.
Mr. Bonebrake moved, seconded by Mr. Guevara, for approval to award the bid for the purchase
of a vibratory roller, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 15. REPORT FROM CITY MANAGER
Mr. Ray stated that the City of Owasso budget proposal for FY 2008 -2009 had been placed at
each Councilor's table.
Mr. Ray also discussed briefly the collapse of the Marriott Hotel that was under construction in
Owasso.
5
Owasso City Council May 6, 2008
ITEM 16. REPORT FROM CITY ATTORNEY
No report
ITEM 17. REPORT FROM CITY COUNCILORS
Councilor Guevara thanked everyone for the warm welcome and stated he was happy to be back
on the Council.
ITEM 18. NEW BUSINESS
None
ITEM 19. ADJOURNMENT
Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 7:05 p.m.
Pat Fry, Minute Clerk
on
Stephen Cataudella, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, May 13, 2008
The Owasso City Council met in a special meeting on Tuesday, May 13, 2008 in the Main
Conference Room at City Hall, 111 N. Main Street, per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, May 9, 2008.
ITEM 1: CALL TO ORDER.
Vice Mayor Gall called the meeting to order at 6:13 PM.
PRESENT
DJ Gall, Vice Mayor
Doug Bonebrake, Councilor
John Sinex, Councilor (In at 6:25 PM)
Wayne Guevara, Councilor
A quorum was declared present.
ABSENT
Steve Cataudella, Mayor
ITEM 2 DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT
ITEMS
A. REQUESTS FOR REZONING (1)
B. REQUESTS FOR EASEMENT CLOSURE (2)
Mr. Rooney reviewed the above items. It was explained that both items were unanimously
approved by the Planning Commission and that there were no citizens that attended the meeting
in opposition of either item as well. Both items will be forwarded to the City Council for action
at the May 20, 2008 regular meeting.
ITEM 3 DISCUSSION RELATING TO PUBLIC WORKS DEPARTMENT ITEMS
A. PROPOSED AMENDMENT TO THE ENGINEERING SERVICES
CONTRACT BETWEEN THE CITY OF OWASSO AND C2A
ENGINEERING FOR THE E. 86TH STREET WIDENING PROJECT (MAIN
TO MEMORIAL)
B. PROPOSED AGREEMENT BETWEEN THE CITY OF OWASSO AND
ODOT FOR SIGNALIZATION AT THE INTERSECTION OF E. 116TH
STREET NORTH AND N. 135TH EAST AVENUE
C. ANNUAL WATER QUALITY REPORT
Owasso City Council May 13, 2008
Mr. Rooney reviewed the above items. It was explained that the amendment to the Engineering
Services Agreement with C2A was necessary due to the relocation of a Washington County
Rural Water District Waterline that is along E. 861h Street North. Additionally, regarding the
signalization item, it was explained that the agreement was necessary due to the intersection
being within an ODOT area of responsibility. The Annual Water Quality Report was also
reviewed. Both the amendment to the Engineering Services Agreement and the Signalization
Agreement will be forward to the City Council at the May 20, 2008 regular meeting for action.
ITEM 4 DISCUSSION RELATING TO POLICE DEPARTMENT ITEMS
A. PROPOSED SUPPLEMENTAL APPROPRIATION TO THE ANIMAL
STERILIZATION FUND
Mr. Rooney reviewed the above item. The supplemental appropriation is being requested in
order to complete the surgery room recently added to the Animal Control facility, as well as to
close out the Animal Sterilization Fund. This item will be included on the May 20, 2008 regular
meeting of the City Council for action.
ITEM 5 DISCUSSION RELATING TO CITY MANAGER ITEMS
A. FY 08 -09 BUDGET
B. CITY MANAGER'S REPORT
Mr. Ray reviewed the proposed FY 08 -09 Budget. It was explained that a public hearing
regarding the proposed budget would be conducted on June 3, 2008. The Council would be able
to review and consider those continents at the June 10, 2008 Work Session before final action on
the budget occurs on June 17, 2008. Mr. Ray also provided status reports for several ongoing
projects and issues under the City Manager's Report.
ITEM 6: ADJOURNMENT
Councilor Sinex motioned, seconded by Councilor Guevara to adjourn. All were in favor and
the meeting was adjourned at 9:32 PM.
Mayor
2
Claims List
05/20/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
TREASURER PETTY CASH
CC REFUND
50.00
AEP /PSO
STREET LIGHTS
13.71
TREASURER PETTY CASH
CC REFUND
50.00
TOTAL GENERAL 113.71,
MUNICIPAL COURT
FRANK W AMBRUS
BAILIFF SERVICES
280.001
TREASURER PETTY CASH
MTG EXPENSE
30.00
TREASURER PETTY CASH
MEETING EXPENSE
30.00
TOTAL MUNICIPAL COURT 340.00
MANAGERIAL
TREASURER PETTY CASH
MILEAGE /MTG EXPENSE
40.55
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
45.94
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
74.17
JPMORGAN CHASE BANK
WALMART- RECEPTION
16.94
JPMORGAN CHASE BANK
MERRITTS- RECEPTION
26.00
JPMORGAN CHASE BANK
WALMART -TRAIL DAYS DECOR
39.94
JPMORGAN CHASE BANK
TRAVEL EXP- FUEL/ARLINGTON
73.50
JPMORGAN CHASE BANK
TRAVEL EXPENSE - ARLINGTON
15.34
JPMORGAN CHASE BANK
MEETING EXPENSE
10.85
JPMORGAN CHASE BANK
WALMART- RECEPTION
62.08
JPMORGAN CHASE BANK
MEETING EXPENSE
67.26
JPMORGAN CHASE BANK
EHRLES -DECOR TRAIL DAYS
75.86
JPMORGAN CHASE BANK
MEETING EXPENSE
6.40
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
29.16
TREASURER PETTY CASH
MTG EXPENSE
10.00
TULSA METRO CHAMBER OF COMMERCE WIL
REGISTRATION FEE - LEGISL
60.00
TULSA METRO CHAMBER OF COMMERCE WIL
REGISTRATION FEES - LEGIS
60.00
JPMORGAN CHASE BANK
A -1 TENT -TENT RENTAL FEE
350.00
JPMORGAN CHASE BANK
MEETING EXPENSE
44.70
JPMORGAN CHASE BANK
MEETING EXPENSE
8.44
JPMORGAN CHASE BANK
TRAVEL EXPENSE - ARLINGTON
13.19
OFFICE DEPOT INC
OFFICE SUPPLIES
27.13
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
12.48
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
4.88
TOTAL MANAGERIAL 1,174.81
FINANCE
OFFICE DEPOT INC
OFFICE SUPPLIES
4.27
JPMORGAN CHASE BANK
TRAVEL EXPENSE - ARLINGTON
1319
JPMORGAN CHASE BANK
TRAVEL EXPENSE - ARLINGTON
15.34
TOTAL FINANCE 32.80
HUMAN RESOURCES
JPMORGAN CHASE BANK
DONREY- ADVERTISING
67.50
JPMORGAN CHASE BANK
DONREY- CLASSIFIED ADS
48.60
TREASURER PETTY CASH
MILEAGE /MTG EXPENSE
61.87
Page 1
Claims List
05/20/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
HUMAN RESOURCES...
OFFICE DEPOT INC
OFFICE SUPPLIES
89.24
TULSA WORLD
CLASSIFIED ADS
2,700.88
JPMORGAN CHASE BANK
MEETING EXPENSE
11.98
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
1,002.60
OKLAHOMA CITY COMMUNITY FOUNDATION
SPEAKER @ CHARACTER LUNCH
1,000.00
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
237.10
THE OKLAHOMA PUBLISHING COMPANY THE
ADVERTISING
180.23
TOTAL HUMAN RESOURCES
5,400.00
GENERAL GOVERNMENT
TRI -STAR CONSTRUCTION, LLC
TREE DEBRIS REMOVAL - CEN
12,998.00
AMERICAN WASTE CONTROL INC
FRONT LOAD SERVICE
129.00
CINTAS CORPORATION
CARPET /MAT CLEANING
25.90
OFFICE DEPOT INC
OFFICE SUPPLIES
351.34
HEARTLAND CONSULTING, INC
MAY CONSULTING FEES
10,500.00
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
705.97
AEP /PSO
ELECTRIC USE FOR APRIL
2,932.32
NEOPOST LEASING, INC
POSTAGE MACHINE LEASE
389.00
TULSA COUNTY CLERK ATTN: KATHY SHEL
FILING FEES
31.00
TULSA COFFEE SERVICE INC DBA JAVA D
COFFEE SUPPLIES
88.95
COMMUNITY PUBLISHERS INC DBA NEIGHB
PUBLICATION OF LEGAL NOT]
54.00
COMMUNITY PUBLISHERS INC DBA NEIGHB
PUBLICATION OF LEGAL NOTI
70.20
IKON OFFICE SOLUTIONS, INC
COPIER SERVICES - BLANKET
580.95
XEROX CORPORATION
COPIER SERVICE
729.25
JPMORGAN CHASE BANK
D & SONS - MONTHLY LAWNCARE
560.00
TOTAL GENERAL GOVERNMENT
30,145.88
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
14.51
JPMORGAN CHASE BANK
LODGING EXPENSE - DARNABY
187.48
JPMORGAN CHASE BANK
LODGING EXPENSE - DARNABY
801.88
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
557.94
TULSA COUNTY MIS
MONTHLY LAND RECORDS CHAR
60.00
TREASURER PETTY CASH
PER DIEM
73.50
RICHARD P. HARDESTY
PREPARATION OF MASTER PLA
116.00
OFFICE DEPOT INC
OFFICE SUPPLIES
14.52
TOTAL COMMUNITY DEVELOPMENT
1,825.83
ENGINEERING
MAXWELL SUPPLY OF TULSA, INC
PAINT
158.30
UNITED STATES CELLULAR CORPORATION
CELL PHONE USE
112.58
UNITED STATES CELLULAR CORPORATION
CELL PHONE USE
112.60
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
632.39
JPMORGAN CHASE BANK
DRY CLEANING ST- UNIFORMS
12.60
JPMORGAN CHASE BANK
DRY CLEANING ST- UNIFORMS
14.00
JPMORGAN CHASE BANK
OU CCE -EDUC FEE /DEARING
55.00
JPMORGAN CHASE BANK
OU CCE -EDUC FEE /DEARING
55.00
Page 2
Claims List
05/20/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
ENGINEERING...
JJPMORGAN CHASE BANK
IDRY CLEANING ST- UNIFORMS
5.60
TOTAL ENGINEERING 1,158.07
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
TRAVEL EXPENSE - ARLINGTON
15.33
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
46.63
COX COMMUNICATIONS
INTERNET FEES
379.95
JPMORGAN CHASE BANK
TRAVEL EXPENSE - ARLINGTON
13.19
JPMORGAN CHASE BANK
JUPITERIMAGES -CLIP ART
159.95
TOTAL INFORMATION TECHNOLOGY 615.05
IT - IT SOFTWARE PROJECT SUN PUBLIC SECTOR INC. IMPLEMENTATION PROJECT 1,000.00
TOTAL IT - IT SOFTWARE PROJECT 1,000.00
SUPPORT SERVICES
ROBERTSON PLUMBING SUPPLY, INC.
PLUMBING SUPPLIES
6.30
PENDERGRAPH, INC
SVC CALL FOR CH FIRE ALAR
261.00
FLYNN'S PEST CONTROL
PEST CONTROL SVCS - OC &
110.00
OKLAHOMA LIGHTING DISTRIBUTORS INC
PHYSICAL PROPERTY SUPPLIE
241.45
TRIAD PRINTING, INC.
NAMEPLATE PRINTING SERVIC
10.00
JPMORGAN CHASE BANK
LOWES- HARDWOOD REPAIR
1.00
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
2.69
JPMORGAN CHASE BANK
LOWES- LIGHTS AT OC
13.96
COX COMMUNICATIONS
INTERNET FEES
69.95
OFFICE DEPOT INC
OFFICE SUPPLIES
14.33
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
436.92
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
365.97
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
20.04
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
20.04
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
20.04
TULSA TECHNOLOGY CENTER
TRAINING CLASS - BILL FIE
135.00
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
138.26
TOTAL SUPPORT SERVICES 1,866.95
CEMETERY
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
78.65
AEP /PSO
ELECTRIC USE FOR APRIL
30.23
BROWN FARMS LLC BROWN FARMS SOD
SOD FOR CEMETERY
65.00
YOUNGS FIRE SUPPRESSION SERVICES
ANNUAL FIRE EXTINGUISHER
15.00
TOTAL CEMETERY 188.88
POLICE SERVICES
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY08
136.50
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY08
136.50
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY08
136.50
H. BURL COX
TUITION REIMBURSEMENT
748.80
GREEN COUNTRY INVESTIGATIONS
INVESTIGATIVE SERVICES
300.00
Page 3
Claims List
05/20/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
POLICE SERVICES...
LISA LONG
TUITION REIMBURSEMENT
358.50
OFFICE DEPOT INC
OFFICE SUPPLIES
229.74
W.W. GRAINGER, INC. DBA GRAINGER
WATER COOLER & EQUIPMENT
128.60
FLEET DISTRIBUTORS EXPRESS
VEHICLE EQUIPMENT
135.00
ARAMARK UNIFORM & CAREER APPAREL DB
UNIFORM EQUIPMENT
423.61
ARAMARK UNIFORM & CAREER APPAREL DB
UNIFORM & EQUIPMENT
185.56
ARAMARK UNIFORM & CAREER APPAREL DB
UNIFORM EQUIPMENT
15.19
LENOX WRECKER SERVICE INC
WRECKER SERVICES
501.88
LENOX WRECKER SERVICE INC
WRECKER SERVICE
120.00
JPMORGAN CHASE BANK
360 SPORTS -WHEEL STRAPS
44.95
JPMORGAN CHASE BANK
MEETING EXPENSE
51.16
JPMORGAN CHASE BANK
WALMART -SD CAMERA CARD
16.88
JPMORGAN CHASE BANK
TRAVEL EXPENSE - ARLINGTON
13.19
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISHERS
140.75
JPMORGAN CHASE BANK
LOWES -FIRE EXTENGUISHERS
129.70
JPMORGAN CHASE BANK
LOWES- CREDIT FOR RETURN
- 140.75
JPMORGAN CHASE BANK
OFFICE DEPOT -INK
59.96
JPMORGAN CHASE BANK
OFFICE DEPOT -PAPER
21.98
AEP /PSO
ELECTRIC USE FOR APRIL
2,110.20
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
369.62
TREASURER PETTY CASH
SWAT PATCHES
40.37
TREASURER PETTY CASH
REPAIR VEHICLE SEAT
175.00
TREASURER PETTY CASH
CLASS FEES & PER DIEM
173.50
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
9,325.17
JPMORGAN CHASE BANK
TRAVEL EXPENSE - ARLINGTON
15.34
JPMORGAN CHASE BANK
LOWES -PD DOOR REPAIR
8.68
JPMORGAN CHASE BANK
360 SPORTS -TOOLS FOR BIKE
332.24
JPMORGAN CHASE BANK
AMAZON -GOOD TO GREAT
35.94
JPMORGAN CHASE BANK
OWASSO AUTO SPA -WASH
10.00
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
27.35
TOTAL POLICE SERVICES
16,517.61
POLICE -HWY SAFETY GRANT JPMORGAN CHASE BANK DELL -PD RETRIEVAL COMP 1,423.80
TOTAL POLICE -HWY SAFETY GRANT08
1,423.80
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
WALMART - SECURITY MONITORS
948.00
JPMORGAN CHASE BANK
DELL -UBS REPLACEMENTS
799.96
JPMORGAN CHASE BANK
WALMART- PRISONER MEALS
141.69
DEPARTMENT OF PUBLIC SAFETY ATTN: F
OLETS EQUIPMENT RENTAL
450.00
AEP /PSO
ELECTRIC USE FOR APRIL
134.18
LANGUAGE LINE SERVICES
OVER - THE -PHONE INTERPRETA
25.27
DELL MARKETING L.P.
DELL IMAGING DRUM KIT
64.95
DELL MARKETING L.P.
TONER CARTRIDGES
159.98
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
65.14
Page 4
Claims List
05/20/08
Budget Unit Title
I Vendor Name
Payable Description
IPayment Amount
TOTAL POLICE COMMUNICATIONS 2,789.17
ANIMAL CONTROL
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
144.67
SMALL ANIMAL HOSPITAL OF OWASSO,LLC
SPAY / NEUTER PROGRAM - A
1,120.00
FULLERTON HYDRO -TEST INC.
EQUIPMENT & SERVICE
18.00
O'REILLY AUTOMOTIVE INC
VEHICLE EQUIPMENT
11.49
AEP /PSO
ELECTRIC USE FOR APRIL
353.88
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
17.50
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
17.50
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
546.10
TOTAL ANIMAL CONTROL 2,229.14
FIRE SERVICES
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
2,550.09
TREASURER PETTY CASH
PER DIEM
70.50
AEP /PSO
ELECTRIC USE FOR APRIL
2,049.66
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
1,421.03
JPMORGAN CHASE BANK
LOWES- REPAIR COUPLING
2.13
JPMORGAN CHASE BANK
NAFECO- BOOTS /JENNINGS
225.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
61.94
OFFICE DEPOT INC
OFFICE SUPPLIES
78.36
JOE COOPER FORD, INC
REPLACE BATTERIES IN SQUA
218.02
OWASSO FITNESS ZONE, INC
USE OF GYM AND EQUIPMENT
435.00
OVERHEAD DOOR CO. OF TULSA, INC
TEMPORARY FIX SECTION 2 0
975.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHERS CHECKE
340.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHERS CHECKE
709.72
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHERS CHECKE
40.00
TREASURER PETTY CASH
MTG EXPENSE
33.65
TREASURER PETTY CASH
PER DIEM
142.00
AMSAN LLC AMSAN EVE SUPPLY
PAPER PRODUCTS FOR STATIO
287.38
BMI SYSTEMS OF TULSA
RENTAL OF COPIER FOR STAT
264.37
DALE & LEES SERVICE INC
REPLACE COMPRESSOR AT STA
1,602.00
AQUARIUS ENTERPRISES, INC DBA CULLI
BOTTLED WATER/COOLER RENT
33.26
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
188.94
SAV -ON PRINTING & SIGNS LLC
LETTERHEAD ENVELOPES
310.00
TOTAL FIRE SERVICES
12,038.05
EMERGENCY PREPAREDNES
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
9.27
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
925.06
VERDIGRIS VALLEY ELECTRIC COOPERATI
ELEC BILLS FOR 3 STORM SI
36.93
AEP /PSO
ELECTRIC USE FOR APRIL
82.90
TOTAL EMERGENCY PREPAREDNESS
1,054.16
STREETS
AEP /PSO
ELECTRIC USE FOR APRIL �7
1,382.14
FLEETCOR TECHNOLOGIES DBA FUELMAN IFUEL
2,281.22
Page 5
Claims List
05/20/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STREETS...
ALL WHEEL DRIVE
INSTALLATION OF SPREADER
2,442.50
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
45.26
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
46.66
JPMORGAN CHASE BANK
LOWES- GRINDING WHEEL
11.79
AEP /PSO
STREET LIGHTS
5,101.17
OCT EQUIPMENT, LLC
03 CASE BACKHOE
320.04
CROW BURLINGAME COMPANY
PARTS FOR 77 CHEVROLET
27.50
TULSA COUNTY BOCC
MISCELLANEOUS SIGNS
804.74
MAXWELL SUPPLY OF TULSA, INC
LIMESTONE SEALANT
110.57
OWASSO FENCE CO
SIGN POSTS
862.50
LOCKE SUPPLY
CORD TO POWER SIGNAL BY G
21.10
ATWOODS DISTRIBUTING, LP ATTN: ACCT
LOCK FOR GENERATOR TRAILE
46.00
ATWOODS DISTRIBUTING, LP ATTN: ACCT
PARTS TO LOCK GENERATOR T
17.99
YOUNGS FIRE SUPPRESSION SERVICES
ANNUAL FIRE EXTINGUISHER
67.28
TOTAL STREETS
13,588.46
STORMWATER
BAILEY EQUIPMENT, INC
TRIMMER REPAIR
12.50
AUTO DEFINITIONS OF CLAREMORE,INC
NERF BARS AND SPRAY BEDLI
675.00
JPMORGAN CHASE BANK
LOWES -PARTS FOR SPRAYER
6.54
YOUNGS FIRE SUPPRESSION SERVICES
ANNUAL FIRE EXTINGUISHER
38.64
JPMORGAN CHASE BANK
ATWOODS- GREASE FOR MOWER
75.79
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
40.72
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
40.72
JPMORGAN CHASE BANK
OU CCE -EDUC FEE /DOYLE
55.00
FLEETCOR TECHNOLOGIES IDEA FUELMAN
FUEL
1,628.77
TOTAL STORMWATER
2,573.68
PARKS
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
737.23
AEP /PSO
ELECTRIC USE FOR APRIL
1,706.02
JPMORGAN CHASE BANK
WATER PROD - FLANGE /BOLTS
41.30
JPMORGAN CHASE BANK
TRAVEL EXPENSE - ARLINGTON
15.34
YOUNGS FIRE SUPPRESSION SERVICES
YEARLY FIRE EXTINGUISHER
15.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
13.59
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
13.59
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
181.50
BRIAN DRENTHE D & SONS LAWN CARE
PARK MOWINGS -ATOR, CENTEN
60.00
BRIAN DRENTHE D & SONS LAWN CARE
PARK MOWINGS -ATOR, CENTEN
80.00
BRIAN DRENTHE D & SONS LAWN CARE
PARK MOWINGS -ATOR, CENTEN
999.00
OFFICE DEPOT INC
OFFICE SUPPLIES
31.94
CARTER RECREATION EQUIPMENT, LLC
FIBAR SAFETY SURFACING
5,300.00
TAQWA MU -MIN
PARK MOWINGS
844.00
TOTAL PARKS
10,038.51
COMMUNITY CENTER
OFFICE DEPOT INC 1OFFICE SUPPLIES
28176
Page 6
Claims List
05/20/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
COMMUNITY CENTER...
JPMORGAN CHASE BANK
HOBBY LOBBY - OFFICE LAMP
37.97
JPMORGAN CHASE BANK
LOWES -T &P VALVE
12.98
AEP /PSO
ELECTRIC USE FOR APRIL
567.85
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
231.72
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
127.82
TOTAL COMMUNITY CENTER 1,260.10
HISTORICAL MUSEUM
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
93.87
AEP /PSO
ELECTRIC USE FOR APRIL
99.80
SAV -ON PRINTING & SIGNS LLC
TRI -FOLD MUSEUM BROCHURES
100.00
TOTAL HISTORICAL MUSEUM 293.67
ECONOMIC DEV
TULSA METRO CHAMBER OF COMMERCE WIL
REGISTRATION FEES - LEGIS
30.00
CRAIN DISPLAYS & EXHIBITS, INC
RENTAL - DISPLAY SET UP F
800.00
TREASURER PETTY CASH
MTG EXPENSE
6.50
OFFICE DEPOT INC
OFFICE SUPPLIES
310.98
OKLAHOMA AERIALS
AERIAL PHOTOGRAPHY
350.00
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
83.48
JPMORGAN CHASE BANK
ICSC- MEMBERSHIP DUES
100.00
JPMORGAN CHASE BANK
US INTEGRATION -DUES
50.00
JPMORGAN CHASE BANK
MARC 2008 - CONFERENCE
400.00
JPMORGAN CHASE BANK
MEETING EXPENSE
14.15
JPMORGAN CHASE BANK
MEETING EXPENSE
39.51
JPMORGAN CHASE BANK
LODGING EXPENSE - HARKINS
195.11
CROSSROADS COMMUNICATIONS, L.L.C.
ED AERIAL PHOTOS
825.00
TOTAL ECONOMIC DEV 3,204.73
FUND GRAND TOTAL 110,873.0
AMBULANCE SERVICE
LEONARD PRESTIA
AMBULANCE REFUND
26.00
LINDA OR ALAN BLACK
AMBULANCE REFUND
56.00
OHCA- FINANCE
AMB REF FOR LORENE JONES
70.63
OHCA- FINANCE
AMB REF FOR LORENE JONES
89.38
TOTAL AMBULANCE SERVICE 242.011
AMBULANCE
EXCELLANCE, INC
INSTALLATION OF KNOX BOX
111.00
JPMORGAN CHASE BANK
TRI -ANIM- SUPPLIES
598.84
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
23.40
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
402.60
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
10113
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
440.00
JPMORGAN CHASE BANK
TULSA TECH -PHTLS BOOK
45.00
JPMORGAN CHASE BANK
TULSA TECH -PHTLS BOOK
45.00
Page 7
Claims List
05/20/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
AMBULANCE...
JPMORGAN CHASE BANK
TULSA TECH - PARAMEDIC BKS
100.00
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
1,395.30
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
166.89
JPMORGAN CHASE BANK
STRYKER -IV POLES
877.05
JPMORGAN CHASE BANK
OSU BURSAR -EMS CLASS
50.00
JPMORGAN CHASE BANK
PSI - SUPPLIES
76.50
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
2,022.90
FULLERTON HYDRO -TEST INC.
OXYGEN CYLINDER RENTALS
73.85
TOTAL AMBULANCE
6,529.46
FUND GRAND TOTAL 6,771.4
E911 COMMUNICATIONS
JPMORGAN CHASE BANK
DELL -RACK FOR 911 EQUIP
1,189.41
AT&T
E911 FEES 04/08 -05/08
1,926.56
TOTAL RADIO INC
RADIO MAINTENANCE
675.00
TOTAL E911 COMMUNICATIONS
3,790.97
FUND GRAND TOTAL 3,790.9
STORMWATER - STOFMWATI
MILL CREEK LUMBER & SUPPLY FORMBOARDS - HILLSIDE STO 38.45
JPMORGAN CHASE BANK LOWES- LUMBER FOR FORMS 107.34
TOTAL STORMWATER - STORMWATER
145.79
STORMWATER FD- 3 LAKES IFIT CONSTRUCTION, LLC 13 LAKES DRAINAGE IMPROVEM 33,623.35
TOTAL STORMWATER FD- 3 LAKES
33,623.35
FUND GRAND TOTAL 33,769.1
FIRE CAPITAL FD JPMORGAN CHASE BANK CONRAD FIRE - WILDLAND VECH 2,976.24
TOTAL FIRE CAPITAL FD
2,976.24
FUND GRAND TOTAL 2,976.2
CI - FIRE STATION #2 BROWN FARMS LLC BROWN FARMS SOD REPLACEMENT OF SOD AT STA 65.00
RAMEY TESTING LABORATORY CONCRETE WORK AT STATION 160.00
TOTAL CI - FIRE STATION #2
225.00
CI - 129TH E AVE
BECCO CONTRACTORS INC
STREET IMPROVEMENTS -129 E _T
735,399.86
JPMORGAN CHASE BANK IWALMART-WATER
13.60
TOTAL CI - 129TH E AVE
735,413.46
Page 8
Claims List
05/20/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
CI - STREET REHAB FY08
BECCO CONTRACTORS INC
FY 07 -08 CIP STREET REHAB
345,770.41
ANCHOR STONE CO
STORMDRAIN REPAIR FOR TYP
199.90
TOTAL CI - STREET REHAB FY08 345,970.31
CI - SPK BB FIELD FIT CONSTRUCTION, LLC BALL FIELD CONSTRUCTION 17,308.05
TOTAL CI - SPK BB FIELD 17,308.05
FUND GRAND TOTAL 1,098,916.8
CITY GARAGE
SOUTHERN TIRE MART
TIRES - 5 INVOICES
2,769.02
T & W TIRE, LP
TIRES
3,930.31
TOTAL RADIO INC
PARTS FOR RESALE
32.50
NAPA/GENUINE PARTS COMPANY
PARTS FOR RESALE & SHOP S
31.96
NAPA/GENUINE PARTS COMPANY
PARTS FOR RESALE & SHOP S
14.38
FRN OF TULSA, LLC UNITED FORD
PARTS FOR SLUDGE TRUCK
132.90
FRN OF TULSA, LLC UNITED FORD
PARTS FOR RESALE
138.34
FLEETPRIDE, INC
OPERATING SUPPLIES
276.57
DONALD L TAYLOR TAYLORMADE LOCK & K
REPAIR SERVICES RESALE
50.00
JPMORGAN CHASE BANK
RADIOSHACK-WI RING
8.76
LENOX WRECKER SERVICE INC
TOWING SERVICES CITY VEHI
327.00
OFFICE DEPOT INC
OFFICE SUPPLIES
41.27
JPMORGAN CHASE BANK
RIVERSIDE TOYOTA - FLOORMAT
115.50
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
1,999.89
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
30.01
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
30.01
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
30.01
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
74.66
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
438.21
AEP /PSO
ELECTRIC USE FOR APRIL
451.99
QUALITY TIRE AND AUTO SERVICE
REPAIR SERVICES RESALE
49.95
JOE COOPER FORD, INC
REPAIR SERVICES RESALE
1,497.73
TOTAL CITY GARAGE 12,470.97
FUND GRAND TOTAL 12,470.9
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
3,797.71
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
933.99
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
528.00
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
3,632.92
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
933.99
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
528.00
UNITED SAFETY & CLAIMS INC DBA PPO
THRID PARTY ADMIN FEES
1,450.00
Page 9
Claims List
05/20/08
Budget Unit Title Vendor Name
Payable Description IPayment Amouni
TOTAL WORKERS' COMP SELF -INS
11,804.61
FUND GRAND TOTAL
11,804.6
GEN LIAB -PROP SELF INS IDENNIS B. ABBOTT
ITORT CLAIM TR -08 -006 511.41
TOTAL GEN LIAB -PROP SELF INS
511.41
FUND GRAND TOTAL
511.41
CITY GRAND TOTAL
$1,281,884.69
Page 10
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 05/20/08
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
ADMIN FEES
VISION DEPT TOTAL
AMOUNT
8,548.74
23,958.67
21,821.66
14, 399.40
12, 953.28
81, 681.75
3,597.40
3,597.40
413.40
1,117.44
1,530.84
HEALTHCARE SELF INSURANCE FUND TOTAL 86,809.99
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05/10/08
Department Overtime Expenses Total Expenses
Municipal Court
-
5,663.66
Managerial
-
23,617.97
Finance
-
16,861.80
Human Resources
11.25
7,297.21
Community Development
-
16 096.26
Engineering
-
11,894.37
Information Systems
-
12 799.79
Support Services
9.35
9,890.48
Police
11,707.02
130,479.44
Central Dispatch
477.90
12,078.69
Animal Control
-
3,294.88
Fire
405.79
102,764.67
Emergency Preparedness
-
3,782.65
Streets
240.77
11, 751.31
Stormwater /ROW Maint.
232.21
10,011.98
Park Maintenance
-
12,128.22
Community- Senior Center
-
4,520.32
Historical Museum
-
2,633.06
Economic Development
-
3,513.21
General Fund Total
13,084.29
401,079.97
Garage Fund Total - 5,462.93
Ambulance Fund Total 61.98 22,851.61
Emergency 911 Fund Total 159.30 4,026 05
Worker's Compensation Total 3,742 94
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2007 -2008
Statement of Revenues & Expenditures
As of April 30, 2008
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 1,430,918
$ 14,969,995
$ 17,883,000
83.71%
Licenses & permits
17,341
254,423
303,500
83.83%
Intergovernmental
61,171
729,491
521,708
139.83%
Charges for services
37,627
254,334
276,500
91.98%
Fines & forfeits
56,968
555,084
680,000
81.63%
Other
4,781
109,353
116,300
94.03%
TOTAL REVENUES
1,608,805
19,781,008
85.30%
16,872,681
EXPENDITURES:
Personal services
821,192
8,522,920
10,998,675
77.49%
Materials & supplies
53,608
523,798
635,703
82.40%
Other services
163,851
1,894,803
2,418,142
78.36%
Capital outlay
70,306
1,167,320
1,704,571
68.48%
TOTAL EXPENDITURES
1,108,957
15,757,091
76.85%
12,108,841
REVENUES OVER EXPENDITURES
499,849
4,023,917
118.39%
4,763,840
TRANSFERS IN (OUT):
Transfers in
854,840
8,855,049
10,520,000
84.17%
Transfers out
(1,313,676)
(13,800,206)
(16,501,125)
83.63%
TOTAL TRANSFERS
(458,836)
(4,945,157)
(5,981,125)
82.68%
NET CHANGE IN FUND BALANCE
41,013
(1,957,208)
(181,317)
FUND BALANCE (GAAP Basis)
Beginning Balance
5,144,239
Ending Balance
$ 4,962,922
FUND BALANCE (Budgetary Basis)
Beginning Balance
3,701,490
3,701,490
Ending Balance
$ 3,520,173
$ 1,744,282
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY D ROONEY
ASSISTANT CITY MANAGER
RE: ANNUAL ELECTION OF TRUSTEES TO OKLAHOMA MUNICIPAL
ASSURANCE GROUP
DATE: May 14, 2008
BACKGROUND:
The Oklahoma Municipal Assurance Group (OMAG) is an Oklahoma " Interlocal Cooperation
Agency" formed in 1977 by the Oklahoma Municipal League and approximately 35 individual cities.
The group was created in response to a crisis created by the withdrawal of municipal insurance
coverage by most Oklahoma insurance companies. Finding themselves without liability coverage
prompted the cities to join together to form what is termed as a "modified self insurance" program
for its members.
Since its formation, the agency /trust has evolved into a full service insurance provider for its
members and currently offers liability, property, workers compensation, auto and specialty insurance
coverage to its members. Although the City of Owasso no longer purchases insurance from OMAG,
the city is a full member of OMAG, with voting rights accorded such membership.
As an Interlocal Cooperative Agency, OMAG is governed by a Board of Trustees elected by the
membership. Elections are held annually for a prescribed number of trustees. There are seven
trustees serving terms of three years. Trustees must be elected from the officers and staff of member
cities through a nomination and election process detailed in the organization's by -laws.
This year, there are three trustees with terms ending on June 30, 2008. The nominating process has
produced 5 candidates for those three positions (see attachment). As a member of OMAG, Owasso
may cast votes for three of the 10 candidates. Members of OMAG must have their ballots returned
by May 31, 2008 in order for their vote to be included in the final count. Upon completion of the
count, the three nominees with the highest vote totals will be declared winners and will be seated
effective July 1, 2008.
The staff has reviewed the biographical sketches of the 10 nominees and feels comfortable in making
a recommendation to the Council regarding the election.
RECOMMENDATION:
Staff recommends Council approval of an OMAG ballot that casts Owasso's votes for Ms. Pam Polk
(City Manager, Collinsville), Ms. Janice Cain (City Administrator, Marlow), and Mr. Grayson
Bottom (City Manager, City of Clinton); and that the Mayor be authorized to execute the official
ballot on behalf of the city.
ATTACHMENTS:
1. Official ballot
i
o
Oklahoma Municipal
Assurance Group
4130 N. Lincoln Blvd.
Oklahoma City, Oklahoma
73105 -5209
405/525 -6624
800 - 234 -9461
fax: 405/525 -5888
www.omak.org
TO: Members of the Oklahoma Municipal Assurance Group
FROM: Patrick Parsons, Chief Executive Officer
DATE: April 8, 2008
SUBJECT: Election of Three Trustees
Herein is the OFFICIAL BALLOT for the governing body of your
municipality to use in electing three (3) members to the Board of
Trustees of the Oklahoma Municipal Assurance Group for three -year
terms commencing July 1, 2008.
Trustees whose terms expire on June 30, 2008 are:
Ms. Janice Cain, City Administrator of Marlow
Ms. Pam Polk, City Manager of Collinsville
Mr. Stan Alexander, Councilmember of The Village
Trustees whose terms expire on June 30, 2009 are:
Ms. Patti Kusel - Shelite, Clerk- Treasurer of Fort Cobb
Mr. Wilt Brown, City Manager of Hobart
Trustees whose terms expire on June 30, 2010 are:
Mr. Brant Shallenburger, Mayor of Claremore
Mr. Mike Bailey, Clerk- Finance Director of Bartlesville
PLEASE BE ADVISED THAT THE FAILURE TO PROPERLY
SUBMIT THIS BALLOT WILL INVALIDATE THE BALLOT!
Your Ballot must be:
(1) Signed by the Mayor;
(2) Attested by the City Clerk; and
(3) Returned by certified mail, post- marked no later
than May 31, 2008
BALLOT
OKLAHOMA MUNICIPAL ASSURANCE GROUP
2008 Election of Three Trustees
The biographical sketch for each nominee was written by the persons who made the nomination. Nominees are
listed in alphabetical order. YOU MAY VOTE FOR THREE (3) NOMINEES.
STAN ALEXANDER, Councihnember, City of The Village. Elected Village Council in 1970,
served as Mayor many terms; Elected OMAG Board 1984; Current Vice Chairman; Former Chairman;
Former Legislator; Co- Founder Alexander & Strunk, Property, Casualty, Life, Health Independent
Insurance Agency in 1972; Broad understanding of insurance coverage contracts and reinsurance
coverage contracts. (The City of the Village participates in the Municipal Liability Protection Plan,
Municipal Property Protection Plan, Municipal Workers' Compensation Plan, and the Life and
Health Benefits Plan.)
GRAYSON BOTTOM, City Manager, Clinton. City Manager of the City of Clinton, Oklahoma, a
position he has held for the past 4 '/z years. A former fifteen -year employee of the Oklahoma
Department of Commerce, Bottom has experience in Commercial Banking. He holds a B.S. in Business
Administration, and a Masters Degree, and numerous Professional Certifications. (Clinton participates
in the Municipal Liability Protection Plan, Municipal Workers' Compensation Plan, and
Municipal Property Protection Plan.)
JANICE CAIN, City Administrator, Marlow. Janice has been the city administrator for Marlow
since 1998. She has over 23 years of municipal experience, serving as city manager in Lindsay and
Comanche and in other capacities for the municipalities of Mustang and Ardmore. Janice is also a
board member for CMAO, MESO, and the Marlow Lion's Club. (Marlow participates in the
Municipal Liability Protection Plan, Municipal Property Protection Plan, Municipal Workers'
Compensation Plan and the Life and Health Benefits Plan.)
SANDRA KIMERER, Finance Director, Bethany. Sandra's background includes work at financial
intermediaries in accounting and investment management. Her governmental career began at OMAG in
1991. She then served as Treasurer /Comptroller for the City of Del City before accepting the Finance
Director position with Bethany. Sandy has an MBA from Oklahoma City University, is a CPA, and is a
CFA charter holder. (Bethany participates in the Municipal Liability Protection Plan, Municipal
Property Protection Plan, Municipal Workers' Compensation Plan and the Life and Health
Benefits Plan.)
PAM POLK, City Manager, City of Collinsville. Pam became the city manager for the City of
Collinsville in July 2005 after serving Mangum for eight years, including three years as city manager.
Ms. Polk holds a BS Degree in Business Administration/Management and an MBA. Pam is chairman
of the MET Management Committee and President -elect of MESO. (Collinsville participates in the
Municipal Liability Protection Plan and Municipal Property Protection Plan.)
Ballot cast for the governing body of the municipality of
Signed:
Mayor
Attested:
Clerk
Date:
, 2008
PLEASE BE ADVISED THAT THE FAILURE TO PROPERLY SUBMIT THIS BALLOT
WILL INVALIDATE THE BALLOT! Your Ballot must be returned by certified__ mail to the
Oklahoma Municipal Assurance Group, 4130 N. Lincoln Blvd., Oklahoma City, OIL, ?3105 - 209,
and must be post - marked no later than May 3I, 2008
MEMORANDUM
TO: CITY COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: OZ- 08 -03, A REQUEST FOR REZONING OF .24 ACRES LOCATED
AT 109 WEST 2ND STREET NORTH
DATE: MAY 5, 2008
BACKGROUND:
In order to further facilitate the development of their property for duplex use, Maven Investments,
LLC requests their property be rezoned from an RS -3 (Single - Family Residential) Zoning District
to an RD (Residential Duplex) Zoning District. A general area map is attached for review.
PROPERTY CHARACTERISTICS:
The property is currently developed with a single family dwelling unit and is zoned RS -3 (Single
Family Residential). The subject site is .24 acres in size. The property will be served by
municipal water, wastewater, police, fire, and EMS service.
DESCRIPTION OF RD ZONING DISTRICT:
The RD zoning district is designed to permit a more intense yet compatible use of tracts in or near
single - family residential and other neighborhoods.
LEGAL CONSIDERATIONS OF ZONING REQUESTS:
Section 1500 of the Owasso Zoning Code outlines the city's policy on zoning amendments. The
code states that amendments will be adopted to recognize changes in the Comprehensive Plan, or to
recognize changing conditions in a particular area or in the jurisdictional area. Zoning changes must
be based on two fundamental questions: 1) Does the requested zoning allow a land use that is
appropriate for the subject property, and 2) Is the requested zoning in conformance with the Owasso
Land Use Master Plan?
Development considerations such as traffic, roads, grading, drainage, stormwater detention, utilities,
rights -of -way, etc, are not to be considered until the platting stage of development. At the platting
(and site planning) stage, the Planning Commission, municipal staff, and the Technical Advisory
Committee work with the applicant to solve these types of specific development concerns.
The proposed development for this property is a duplex.
CONFORMANCE TO MASTER PLAN DESIGNATION:
The requested zoning designation, RD (Residential Duplex), is allowed within the master plan's
designation for the property.
ANALYSIS:
The subject property lies to the northeast of 2nd and Atlanta, and is adjacent to compatible
residential development. The developer is requesting a rezoning to facilitate the construction and
utilization of a duplex upon the subject tract. The existing structure shall be removed from the
property prior to the issuance of a building permit.
Letters were mailed to surrounding property owners and the legal advertisement was published
in the Owasso Reporter.
If the Commission approves this application it will then require City Council approval.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission unanimously approved the request at a public hearing on
May 12, 2008.
RECOMMENDATION:
The staff recommends Council approval of OZ 08 -03.
ATTACHMENT:
1. Case map
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MEMORANDUM
TO: CITY COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: REQUEST FOR AN EASEMENT CLOSURE, AT 10603 EAST 86'
STREET NORTH
DATE: MAY 14, 2008
BACKGROUND:
The City of Owasso received a request from Kum and Go for the closing of a drainage easement
located on property recognized as 10603 East 86th Street North. The location of the building
encroaches upon this easement, thus requiring the vacation.
PROPERTY CHARACTERISTICS:
The tract is zoned for CG (Commercial General). The existing land use is a gas
station/convenient store. The property to the north is recognized as Temple Business Park, the
property to the east is recognized as Brookwood Apartments, and the property to the West is the
Owasso Public Schools 7th Grade Center.
The subject property is located at 10603 E.86"' Street North and is served by municipal water,
wastewater, police, fire, and EMS service.
ANALYSIS:
The applicant is requesting that the existing drainage easement on the property be vacated
because the existing structure currently encroaches upon the easement. The easement was
originally granted to cover an 18" storm sewer that ran across the property. The storm sewer has
been relocated and staff finds that the easement closure will have no impact on the subject tract
or surrounding areas.
The Technical Advisory Committee considered the item at their regular meeting on April 23,
2008. At that meeting, utility providers and city staff are afforded the opportunity to comment on
the application and request any changes or modifications. There were no comments.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission considered the request at a public hearing on May 12, 2008. At
that meeting the Planning Commission unanimously recommended that the City Council approve
the drainage easement closure request.
RECOMMENDATION:
Staff recommends Council approval of the request for an easement closure.
ATTACHMENTS:
1. Location Map
2. Site Plan
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THE BEARINGS SHOWN HEREON ARE BASED ON THE SOUTHERLY
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ASTRONOMICAL BEARING OF S89'51'08 "W.
EXHIBIT
0 60 120
SCALE IN FEET
SACKAW ASSOCIATES, INC
Sant- Fa Depot, 111 South Elgin Avenue, Tulso, Oklahomo 741 20 -1 81 6
Ph:9i 5.592.4111 Fax: 918.592.4229 E -mGA: soi®sackundassuclates.com
CA Number 1783 (PEAS) and 1462 (LA), Exp. June 30, 2009
Project: 86TH AND MAIN -A )MF i19CMMTD18 -2436 5 -811X SEAL -TAS T -SA11 T -SAI2
Drawn: LWR Order: F269C File: 2114.19 Orower: C Plotted: 01 APR 2008
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SCOTT CHAMBLESS
DEPUTY CHIEF OF POLICE
SUBJECT: SUPPLEMENTAL APPROPRIATION
ANIMAL CONTROL
DATE: May 16, 2008
BACKGROUND:
During the FY2008 budget preparation process for Animal Control, staff met with local
veterinarians for the purpose of determining equipment and supply needs for the proposed
surgery room at the Animal Shelter. During the course of these meetings, the veterinarians made
several recommendations for the surgery room. Based on these recommendations, staff requested
and was approved for $6,200 in order to purchase the necessary equipment. During FY2008,
staff appropriated the requested equipment and had it installed. As part of the final preparation
process for opening the surgery room, the veterinarians were asked to inspect the surgery room
for any final recommendations. Based on this final inspection the veterinarians recommended the
purchase of several items of equipment that were not initially requested. The additional
acquisition of the requested equipment resulted in a budget overage of $2,911.53.
The budget appropriations and overage referenced above were funded by the Animal
Sterilization Fund. In the past, when animals were adopted, the new owner would pay a $20.00
adoption fee with the understanding that they were required to have their animal spayed or
neutered. If the owner brought documentation back to show the animal had the required surgery,
the $20.00 was reimbursed. If the owner did not return, the monies were deposited into the
Animal Sterilization Fund. State Law restricts the use of these funds to promote animal
population control efforts or programs. Over a lengthy time period this fund grew to over
$13,000.
REQUEST:
The staff request is for Council to approve a supplemental appropriation to the Animal Control
budget to satisfy the budget overage of $2,911.53. In addition, staff requests a supplemental
appropriation of $4,638.55. These funds will be utilized to procure additional equipment /supplies
for the surgery room, finalize remodeling of the surgery room, and pay for veterinarian services
related to the spay and neutering of adopted animals. The combined total supplemental request is
for $7,550.08. Approval of this request will result in a zero balance in the Animal Sterilization
Fund.
FUNDING:
Funding for this request is derived from the Animal Sterilization Fund.
RECOMMENDATION:
Staff recommends City Council approval of a supplemental appropriation to the Animal Control
budget in the amount of $7,550.08
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
INTERIM PUBLIC WORKS DIRECTOR
SUBJECT: E. 86TH STREET NORTH (MAIN TO MEMORIAL)
PROPOSED SUPPLEMENTAL AGREEMENT
TULSA COUNTY /C2A ENGINEERING
DATE: May 16, 2008
BACKGROUND:
In 2005, Tulsa County voters approved a million dollar expenditure (under the "4 -to -Fix the
County" program) as matching funding for the widening of E. 86th Street North between Main
Street and US Highway 75. Following the award, city staff began discussions with Tulsa County
to better define the scope of improvements due to the limitations in funding. Initial discussions
included enhancements to the road between Main Street and N. Mingo Road, serving to complete
improvements to E. 86th Street North between US Highway 169 and N. Mingo Road.
TULSA COUNTY AGREEMENT:
On June 23, 2006, Tulsa County submitted an Agreement to provide improvements on E. 86th
Street North, from Main Street to Memorial Road. Per the agreement, the City of Owasso
consents to provide the right -of -way, utility relocation and engineering services. The County, in
exchange, agreed to provide $1,000,000 in matching federal highway funding and assist in the
application for such federal funds and financing of engineering services.
ENGINEERING SERVICES AGREEMENT:
Following concurrence by Tulsa County and the City of Owasso staff, C2A Engineering, Inc.,
submitted a proposal for the performance of design work associated with improvements to E.
86' Street North between Main and Memorial. C2A Engineering was selected as a result of their
success in design work on the E. 86th Street North and Mingo Road project, as well as their
ability to facilitate discussions with ODOT, Tulsa County, and INCOG that ultimately made
possible the award of additional funding for that project. The amount of the Engineering
Services Agreement was $180,000.
Both the Tulsa County Agreement and the Engineering Services Agreement were approved by
the City Council in July of 2006.
PROPOSED SUPPLEMENTAL AGREEMENT #1:
Attached, for your information and review, is a proposed Supplemental Agreement #1 for the
Engineering Services. The supplemental agreement is necessary due to the need for the design
of a waterline relocation for Washington County Rural Water District #3. Initially, the County
and C2A Engineering believed that the design work for the waterline relocation was going to be
performed by Washington County Rural Water District #3 personnel.
If approved by the Council, the Supplemental Agreement #1 will allow for the completion of the
engineering design and construction plans for the relocation of the Washington County Rural
Water District #3 line. The total cost of the proposed supplemental agreement is $17,976.
FUNDING:
Funds for this project are provided by Tulsa County 4 -to -Fix Program and ODOT. Additionally,
matching City funding is included within the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends Council approval of Amendment No. 1 to the Agreement for Engineering
Services for East 86th Street North Widening Project (Main Street to Memorial) with C2A
Engineering in the amount of $17,976.
ATTACHMENTS:
I. Site Map
2. Proposed Supplemental Agreement #1
CITY OF OWASSO I E 86th Street N
1 11 N. Main Street Waterline Relocate
P.O. Box 180
Owasso, OK 74055 Railroad to Memorial Dr
918.376.1500 v't' esa�MATM Ate TMUS FICA) ° XYM oar VEM MAJW TA 'TWvxAjL
WwaLvL.wrx vjs TION 13 Z c3rV on O-W"IM Caar ITS war.
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North
5/r/-
SUPPLEMENTAL NO. 1
TO THE
AGREEMENT
FOR
ENGINEERING SERVICES
EAST 86 TI STREET NORTH
MAIN STREET TO MEMORIAL DRIVE
THIS SUPPLEMENTAL to the AGREEMENT, made and entered into this day of
2008 between the City of Owasso, a Municipal Corporation of the
State of Oklahoma, hereinafter referred to as CITY, and C2A Engineering Inc.,
hereinafter referred to as ENGINEER
WITNES SETH:
WHEREAS, CITY intends to construct certain improvements on East 86h Street North,
from Main Street to Memorial Drive, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain additional professional services in connection with
the PROJECT, hereinafter referred to as the ADDITIONAL SERVICES; and
WHEREAS, CITY has financing for said PROJECT; and,
WHEREAS, ENGINEER is prepared to provide such ADDITIONAL SERVICES; and
NOW THEREFORE, in consideration of the promises contained herein, the parties
hereto agree as follows:
1.0 SCOPE OF PROJECT: The scope of this additional work to the PROJECT
is described in Attachment A, SCOPE OF PROJECT, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
2.0 SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall
perform the ADDITIONAL SERVICES described in Attachment B, SCOPE
OF ADDITIONAL SERVICES, which is attached hereto and incorporated by
reference as part of this SUPPLEMENTAL to the AGREEMENT.
3.0 COMPENSATION: CITY shall pay ENGINEER in accordance with
Attachment C, COMPENSATION, which is attached hereto and incorporated
by reference as part of this SUPPLEMENTAL to the AGREEMENT.
All other items of the original AGREEMENT will remain in force unless modified by
this SUPPLEMENTAL to the AGREEMENT.
IN WITNESS WHEREOF, the parties have executed this SUPPLEMENTAL to the
AGREEMENT in multiple copies on the respective dates herein below reflected to be
effective on the date executed by the Mayor of the CITY or Contracting Authority.
(SEAL)
ATTEST:
City Clerk
APPROVED AS TO FORM:
()"- 4 –/' - - t
Ci Attorney
(SEAL)
ATTEST:
THE CITY OF OWASSO, OKLAHOMA
A MUNICIPAL CORPORATION
Mayor
Date:
C2A ENGINEER INC.
President
�- Date: ZD Z>g
®ret'
2
SUPPLEMENTAL NO. 1
TO THE
AGREEMENT
FOR
ENGINEERING SERVICES
EAST 86' STREET NORTH
MAIN STREET TO MEMORIAL DRIVE
SCOPE OF PROJECT
ATTACHMENT A
A. SCOPE OF PROJECT. The additional work shall consist of providing
professional engineering services to the City of Owasso for the design of a 6 -inch
water line for the Washington County Rural Water District No. 3 from Memorial
Drive to the Railroad tracks west of Mingo Road. The work will consist of
providing construction plans for the water line improvements and to work closely
with the Washington County Rural Water District No. 3 personnel and their
engineer to complete the design work according to their standards..
3
SUPPLEMENTAL NO. 1
TO THE
AGREEMENT
FOR
ENGINEERING SERVICES
EAST 86TH STREET NORTH
MAIN STREET TO MEMORIAL DRIVE
SCOPE OF ADDITIONAL SERVICES
ATTACHMENT B
B. SCOPE OF ADDITIONAL SERVICES. The SERVICES to be performed by the
ENGINEER under this SUPPLEMENTAL to the AGREEMENT will consist of
performing additional Design work as stated below. Further, it is understood and
agreed that the date of beginning, rate of progress, and the time of completion of
the work to be done hereunder are essential provisions of this SUPPLEMENTAL
to the AGREEMENT; and it is further understood and agreed that the work
embraced in this SUPPLEMENTAL to the AGREEMENT shall commence upon
execution of this SUPPLEMENTAL to the AGREEMENT and after receipt of a
Notice to Proceed.
The Basic Services of the ENGINEER include, but are not necessarily limited to,
the following tasks:
• Designate a representative to coordinate all information between
ENGINEER, Washington County Rural Water District No. 1 personnel
and Engineer, and CITY.
• Document all meetings, conferences, coordination, etc., and send
documentation to CITY within two (2) working days.
• Answer questions the CITY may have on the design of the water line.
• Prepare all drawings in conformance with the drafting standards set forth
in the Oklahoma Department of Transportation requirements, as
necessary. Drawings shall be 22" x 34" in size.
B.1. Phase No. 1. ADDITIONAL DESIGN WORK. Provide additional design
services for the PROJECT, in accordance with the Washington County Rural
Water District No. 3 standards and specifications, CITY standards and Oklahoma
0
Department of Transportation (ODOT) specifications to add a 6 -inch water line
for the Washington County Rural Water District No. 3.
B.1.1. Prepare additional sheets for the relocation of the existing 2 -inch and 4 -inch water
line to a 6 -inch water line as required by the Washington County Rural Water
District No. 3 personnel and Engineer; and incorporate those sheets into the final
construction drawings for the PROJECT.
B.1.2. Provide additional design services during construction to attend meeting and
provide guidance to the CITY inspector and ODOT inspector for any additions or
subtractions from the PROJECT.
B.1.3. Provide coordination between the Washington County Rural Water District No. 3,
CITY, and ODOT throughout the duration of the PROJECT.
5
SUPPLEMENTAL NO. 1
TO THE
AGREEMENT
FOR
ENGINEERING SERVICES
EAST 86TH STREET NORTH
MAIN STREET TO MEMORIAL DRIVE
SCOPE OF SERVICES
COMPENSATION
ATTACHMENT C
B. COMPENSATION. The CITY agrees to pay, as compensation for services set
forth in Attachment B, the following fees on a lump sum basis, said Cost shall
include all direct salary expenses, overhead expenses, and other non salary
expenses as shown on Exhibit A related to the design of the PROJECT. This total
estimated Cost can not be exceeded without written consent of the CITY. The
ENGINEER shall submit statements no more than once each month. The
statements shall indicate each Phase currently authorized for work, the percentage
of work completed and the direct pass through costs being requested for each
Phase as based upon the ENGINEER'S estimate of the proportion of the total
services actually completed at the time of the billing. All statements shall be
accompanied by such documentation as the CITY requires. CITY agrees to make
payment within 30 calendar days of the receipt of the ENGINEER'S invoice.
B.1. FEES FOR ADDITIONAL SERVICES, Attachment B.1 and Exhibit A, the CITY
shall pay the ENGINEER a lump sum Cost of Seventeen Thousand Nine Hundred
Seventy -six dollars and Zero Cents ($17,976.00), payable as the work progresses.
B2. SCHEDULE OF RATES. At the request of the CITY, the ENGINEER will
negotiate fees for any additional work not covered by this AGREEMENT, which
may be required by the CITY. Alternatively, additional work will be performed
at the written request of the CITY based on the hourly rates contained herein.
Rates are subject to change on the First day of January of each calendar year.
Rates to be charged shall be the rates in affect at the time such services are
requested and approved.
ENGINEER IV $ 91.00 /hr.
ENGINEER III $ 78.00 /hr.
n
ENGINEER H
$
67.60/hr.
TECHNICIAN IV
$
58.80/hr.
TECHNICIAN III
$
50.40 /hr.
TECHNICIAN 1I
$
41.60 /hr.
TECHNICIAN 1
$
31.20/hr.
SURVEY TEAM (2 men)
$100.00 /hr.
CLERICAL 1
$
31.20 /hr.
Rates include overhead and profit.
7
5,005
220.50
11.651
237.00
863
17,976
1s
3/20/2008
Exhibit A - Estimate of Fee
East 86th Street North, Main Street in Owasso to Memorial Drive
Labor Related Expenses - Preliminary Plans:
Std. Hourly
Rate
Engineer IV
23 MH @
$
91.00
= $
2,093.00
Engineer II
12 MH @
$
67.60
= $
811.20
Technician II
40 MH @
$
41.60
= $
1,664.00
Technician 1
14 MH @
$
31.20
= $
436.80
Clerical 1
0 MH @
$
31.20
= $
-
Subtotal Labor
89 MH
$
5,005.00
Total Direct Labor Expenses
$
Other Pass - through Expenses:
Mileage - Initial Site Visit
100 Miles @
$
0.485
$
48.50
- Public Mtg.
0 Miles @
$
0.485
$
-
- Progress Mtg.
100 Miles @
$
0.485
$
48.50
- Review Mtg.
100 Miles @
$
0.485
$
48.50
$
145.50
Reproduction
Plan -In -Hand Plans 1/2
300 Sheets @
$
0.20
$
60.00
- Full Size Plans
15 Sheets @
$
1.00
$
15.00
Abstracting
0 Hours @
$
50.00
$
-
Survey
$
Geotechnical
$
-
$
75.00
Total of Other Pass - through Expenses:
$
Labor Related Expenses -Final Plans:
Std. Hourly
Rate
Engineer IV
31 MH @
$
91.00
= $
2,821.00
Engineer II
30 MH @
$
67.60
= $
2,028.00
Technician II
117 MH @
$
41.60
= $
4,867.20
Technician 1
62 MH @
$
31.20
= $
1,934.40
Clerical 1
0 MH @
$
31.20
= $
-
Subtotal Labor
240 MH
$
11,650.60
Total Direct Labor Expenses
$
Other Pass - through Expenses:
Mileage - Progress Mtg.
100 Miles @
$
0.485
$
48.50
- Review Mtg.
100 Miles @
$
0.485
$
48.50
$
97.00
Reproduction
Half Size Plans
600 Sheets @
$
0.20
$
120.00
Full Size Plans
30 Sheets @
$
1.00
$
30.00
- Plan Mylars
15 Sheets @
$
6.00
$
90.00
- Contract Documents
100 Sheets @
$
020
$
20.00
$
140.00
Total of Other Pass - through Expenses:
$
Labor Related Expenses - Services During Construction:
Std. Hourly
Rate
Engineer IV
4 MH @
$
91.00
= $
364.00
Engineer II
0 MH @
$
67.60
= $
-
Technician II
12 MH @
$
41.60
= $
499.20
Technician 1
0 MH @
$
31.20
= $
-
Clerical 1
0 MH @
$
31.20
= $
-
Subtotal Labor
16 MH
$
863.20
Total Direct Labor Expenses
$
Design Fee $
Estimated number of
total sheets:
5,005
220.50
11.651
237.00
863
17,976
1s
3/20/2008
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
INTERIM PUBLIC WORKS DIRECTOR
SUBJECT: OKLAHOMA DEPARTMENT OF TRANSPORTATION
EAST 116TH STREET NORTH AND NORTH 135TH EAST AVENUE
SIGNALIZATION
DATE: May 16, 2008
BACKGROUND:
In the fall of 2007, the Garrett Creek Commercial shopping center complex, located southwest of
East 110h Street North and U.S. Highway 169, opened for business. This complex includes
Reasor's Supermarket, Alexander's Furniture, Subway restaurant, and U.S. Cellular Phone store.
Sonic has a restaurant located in the same area which opened in 2006.
Due to the increased amount of traffic produced by the addition of these businesses, signalization
was needed at the intersection of East 116th Street North and North 135th East Avenue. This
intersection falls within right of way owned by the Oklahoma Department of Transportation
(ODOT). Public Works Engineering personnel contacted the ODOT Division VIII Traffic
Engineer to request a traffic study be conducted at the intersection in order to justify
signalization.
Following the ODOT traffic study, the City of Owasso received correspondence dated October 8,
2007 (see Attachment A), from Randall White, P.E., ODOT Division VIII Engineer, authorizing
the City of Owasso to proceed with the installation of signalization at this intersection.
PROJECT FUNDING:
The installation cost for this project was funded by private dollars. The City provided hardware
to include poles, signal heads, and the control cabinet. This equipment will be returned to the
City when East 116th Street North is improved and permanent signalization equipment is
installed.
PROPOSED FINAL PROJECT AGREEMENT:
ODOT has prepared a Final Project Agreement (see Attachment B) to outline the responsibilities
of the City of Owasso and ODOT for the completion of signalization improvements. Key
provisions of the Agreement are as follows:
• The City will install equipment that will interconnect with the new signals currently
being installed at the U.S. Hwy. 169 and East 116th Street North/U.S. Hwy. 20
intersections.
• The City agrees to manage this project to ensure the contractor complies with all state
regulations.
• The City agrees to assume any and all financial obligations for the operation and
maintenance of the signalization equipment.
In addition to the Project Agreement, the City must also execute a Resolution agreeing to provide
maintenance for the signals (see Attachment Q. The City Attorney has reviewed the Resolution
and Agreement and has found them to be in proper order.
RECOMMENDATION:
Staff recommends Council approval of Resolution No. 2008 -02, a resolution authorizing the
Mayor to execute the final Project Agreement for the Traffic Signalization at East 116th Street
North and North 135th East Avenue intersection.
ATTACHMENTS:
A. Correspondence from Mr. Randle White, ODOT Division VIII Engineer
B. Project Agreement
C. Resolution No. 2008 -02
Ana Stagg, P.E.
City of Owasso
Public Works Director
301 W. 2" Ave.
Owasso, OK 74055
OKLAHOMA DEPARTMENT OF TRANSPORTA TION
DIVISION VIII
P. O. BOX 660 — Tulsa, OK 74101
(918) 838 -9933
October 8, 2007
Fax: (918) 832 -9074
Subject: Traffic Signals on 116th St. N at 135" East Ave., West of US -169, Tulsa County
Ms. Stagg:
ODOT has received a signal warrant study performed by Kurt Kraft, P.E. PTOE, for the subject
location. It was determined that traffic signals are warranted. The city has permission to proceed
with the installation of temporary signals if the city of Owasso agrees to the following.
1. The subject signals must be interconnected to the traffic signals planned at the US -169
ramps immediately upon the installation of the ramp signals.
2. The city of Owasso must submit a resolution to ODOT stating:
a. The signal is to be 100% city funding
b. The signals are to be interconnected
C. The city is to design and install the signals
d. The city is to maintain the signals
e. The city will relocate any utilities in conflict with the signals
f. The city will provide any additional right -of -way necessary for the installation of the
signals
g. The city will sign a maintenance agreement provided by ODOT
Sincerely,
Randle White, P.E.
Division Engineer
xc: Colin L. Martin Group Blaksley Development
Harold Smart ODOT Chief Traffic Engineer
Kristine Spence Division VIII Traffic Engineer
File
"The mission of the Oklahoma Department of Transportation is to provide a safe, economical and efficient transportation network
for the people, commerce and communities of Oklahoma."
AN EQUAL OPPORTUNITY EMPLOYER
PROJECT
AGREEMENT
MP
INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION
OF 116TH STREET NORTH & NORTH 135TH EAST AVENUE
(REASOR'S DRIVE)
0
INTERCONNECT ALONG 116TH STREET NORTH FROM
NORTH 135TH EAST AVENUE TO NORTHBOUND
ON /OFF RAMPS AT US -169 & SH -20
IN TULSA COUNTY
BY AND BETWEEN
THE CITY OF OWASSO
AND
THE OKLAHOMA DEPARTMENT OF TRANSPORTATION
AGREEMENT
This AGREEMENT, made the day and year last written below, by and between the City of
Owasso, Oklahoma, hereinafter referred to as the CITY, and the Department of Transportation of the
State of Oklahoma, hereinafter referred to as the DEPARTMENT, for the following intents and
purposes and subject to the following terms and conditions, to wit:
WITNESSETH:
THAT the CITY proposes to make certain traffic improvements consisting of the actual traffic
improvements as follows:
1. INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION
OF 116"" STREET NORTH & NORTH 135TH EAST AVENUE
STREET(REASOR'S DRIVE)
2. INTERCONNECT ALONG 116T.r STREET NORTH FROM
NORTH 135TH EAST AVENUE STREET TO NORTHBOUND
ON /OFF RAMPS AT US -169 & SH -20
All construction is to be in accordance with the plans and by reference made a part of this
AGREEMENT. Such plans are to be in accordance with the Oklahoma Standard Specifications for
Highway Construction, Edition of 1999 and current updates.
It is the policy of the Oklahoma Department of Transportation to assure compliance with Title
VI of the Civil Rights Act of 1964, and the City hereby agrees it will comply with Title VI of the
Civil Rights Act of 1964 which requires that no person in the United States shall on the grounds of
race, color, religion, sex, disability, or national origin, be excluded from the participation in, be
denied the benefits of, or be otherwise subjected to discrimination under any program or activity for
which Federal Financial Assistance is received.
NOW, THEREFORE, the parties hereto mutually agree as follows:
The CITY agrees to provide the design engineering, plans and specifications.
2. The DEPARTMENT shall require the contractor who may be awarded the project
to meet all Oklahoma Department of Environmental Quality (ODEQ) requirements for
storm water runoff on this project. It is agreed that the project plans and specifications,
required schedules for accomplishing the temporary and permanent erosion control
work, the storm water management plan (SWMP) sheet, and appropriate USGS
topographic map contained in the plans constitute the storm water management plan for
the project described previously in this document. Further, if required, the
DEPARTMENT shall require the contractor to file a Notice of Intent (NOI) for Storm
Water Discharges Associated with CONSTRUCTION ACTIVITY under the OPDES
General Permit with the Oklahoma Department of Environmental Quality which
authorizes the storm water discharges associated with construction activity from the
construction site and to develop if required a Stormwater Pollution Prevention Plan
(S WPPP).
3. The CITY shall by resolution, duly authorize the execution of this AGREEMENT
by proper officials, and attach copies of such resolution to this AGREEMENT.
a. It is understood and agreed that the roadway improvements and all devices
specified herein shall not be altered, removed, or cease to be operative without mutual
written consent of the DEPARTMENT and the CITY.
5. The CITY agrees that upon completion of construction of said project, final
inspection, and acceptance of the project by the DEPARTMENT, the CITY will be
responsible for the maintenance and cost of operation of all traffic signals erected and
installed pursuant to this agreement and all devices appurtenant thereto and of all street
lighting located on the project site.
6. The CITY hereby agrees to periodically review the adequacy of the aforesaid
project to insure the safety of the traveling public and should the CITY determine that
further modification or improvement be required, the CITY shall take such actions as
are necessary to make such modification or improvement. When maintenance and/or
operational modifications are required which in the opinion of the DEPARTMENT
exceed the capabilities of the CITY's staff, the CITY agrees to retain, at the sole expense
of the CITY, competent personnel for the purpose of bringing the improvement up to
the proper standard of operation.
7. In the event that any hardware installed hereunder is no longer needed for the
purposes designated herein, then the hardware installed hereunder shall not be removed
by the CITY to any point other than that which is approved by the DEPARTMENT
prior to such removal.
Upon completion of the aforesaid project, the CITY hereby specifically agrees
that the CITY assumes any and all financial obligation for the operation of the aforesaid
project.
9. If the CITY should fail to fulfill its responsibilities under this AGREEMENT,
such a failure will disqualify the CITY from future Federal -aid participation on any
Federal -aid project. Federal funds are to be withheld until such time as a traffic
engineering staff, satisfactory to the DEPARTMENT has been properly established and
functioning, deficiencies in regulations have been corrected, or the traffic operations
improvements to be installed under this Agreement are brought to a satisfactory
condition of maintenance.
10. The Department agrees that the plans prepared for the construction of this project are
fully compliant with the requirements of the Americans with Disabilities Act, (ADA)
(29 USC 794). The Department's responsibility for the City's compliance with the
ADA shall be limited to this project and other similar projects whose construction plans
are furnished by the Department. Integrated compliance planning as required of
recipient by 49 CFR § 27.11 for city streets and sidewalks is the exclusive responsibility
of the City. Proposed improvements for state highways continued through the corporate
limits of the city may be included in the City's comprehensive compliance plans.
IN WITNESS WHEREOF, the Chief Engineer of the Department of Transportation, pursuant
to authority vested in him by the Transportation Commission, has hereunto subscribed his name as
Chief Engineer of the Department of Transportation, and the CITY has executed same pursuant to
authority prescribed by law.
The CITY on the day of , 2008, and the STATE on the day
of , 2008.
ATTEST:
TEST:
Title
CITY OF OWASSO, OKLAHOMA
1W
Mayor
APPROVED AS TO FORM AND LEGALITY
STATE OF OKLAHOMA
DEPARTMENT OF TRANSPORTATION
By:
Chief Engineer
APPROVED AS TO FORM AND LEGALITY
mm
General Counsel
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2008 -02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA:
WHEREAS, it is in the best interest of the City of Owasso, Oklahoma, to execute a
certain Project Agreement for the installation of a Traffic Signal at the intersection of East 116th
Street North and North 135th East Avenue (Reason's Drive) & Interconnect along East 116th
Street North from North 135th East Avenue to Northbound On/Off Ramps at US -169 and SH -20
by and between the City of Owasso and the Oklahoma Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OWASSO, OKLAHOMA, that the Mayor is hereby authorized to execute the above
described agreement on behalf of the City of Owasso, Oklahoma.
DATED this day of April, 2008.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
(JL't'
4
Jul' Lombardi, City Attorney