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Home My WebLink About1996.01.02_City Council Agendat PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL ^ TYPE OF MEETING: Regular DATE: January 2, 1996 ' TIME: 7:00 p.m. . PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 29, 1995. Marcia outwell, City Jerk AGENDA 1. Call to Order 2. Invocation Pastor Fred Williams Freedom Baptist Church, Owasso 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of December 19, 1995 Regular Meeting. Attachment #5 Owasso City Council January 2, 1996 Page 2 6. Request Approval of Claims. Attachment #6 7. Consideration and Appropriate Action Relating to Award a Contract for the Purchase of a ^ New Ambulance. Chief Allen ' Attachment #7 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Sinor Emergency Vehicle Sales Inc, Clinton, OK for the purchase of one new Chassis and Modular (box) Type I Ambulance at a purchase price of ~ $91,684.00; and authorization for payment. The staff will further recommend that the Council allow -the current Medic-2 unit, a 1991 Ford Chassis with a 1985 "Box" be transferred to the Public Works Department, and direct the City Treasurer to ensure an additional $7500 is contributed to the Ambulance Capital Fund prior to July fir, 1996. Z 8. Consideration and Appropriate Action Relating to the Purchase of Uniform Shirts for Firefighters. Chief Allen Attachment #8 The uniform committee has completed their evaluation, consulted several manufacturers, and recommend the purchase of 84 uniform shirts from Land's End Direct Merchants, Dodgeville, WI, in the amount of $2403.75; and authorization for payment. Owasso City Council January 2, 1996 Page 3 9. Consideration and Appropriate Action Relating to the Award of a Contract for the Repair and Replacement of Windows at the Community Center. Mr McElrath Attachment #9 ' Staff has received and reviewed quotes and will recommend that a contract be awarded to Coulter & Co, Owasso in the amount of $1388 for the repair and replacement of windows '~ at the Community Center per specifications; and authorization for payment. r ~ 10. Consideration and Appropriate Action Relating to a Request to Close a 10' Drainage Easement Located on the Westerly Portions of Lots 4 & 5, Block 4, Country Estates ., Addition. Mr Ray Attachment #10 Staff will recommend Council approval of the easement closing as recommended by the ~„ Owasso Planning Commission. ~. ' 11. Consideration and Appropriate Action Relating to Resolution #96-01, a Resolution Calling a Non-Partisan Primary and General Election Pursuant to Provisions of the Owasso City Charter for the Purpose of Electing Council Members for Wards 3, 4, & 5. Mr Ray Attachment # 11 The staff will recommend Council adoption of Resolution #96-01. Owasso City Council January 2, 1996 Page 4 12. Report from City Manager 13. Report from City Attorney 17. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, DECEMBER 19, 1995 The Owasso City Council met in regular session on Tuesday, December 19, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 15, 1995, and Addendum to Agenda posted on the City Hall bulletin board at 11:30 a.m. on Monday, December 18, 1995. ITEM 1: CALL TO ORDER Mayor Burris called the meeting to order at 7:00 p.m. ITEM 2: INVOCATION The invocation was given by Pastor Kevin Stewart of the Owasso Central Baptist Church. ITEM 3: FLAG SALUTE The flag salute was ,led by Mayor Burris. ITEM 4: ROLL CALL PRESENT Charles Burris, Mayor Danny Ewing, Vice Mayor (in at 7:08) Mary Lou Barnhouse, Councilor Michael Helm, Councilor Joe Ramey, Councilor ABSENT STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF DECEMBER 5. 1995 REGULAR MEETING AND DECEMBER 11. 1995 SPECIAL MEETING. Mr Ramey moved, seconded by Mr Helm, to approve the minutes as submitted, by reference made a part hereto. Owasso City Council December 19, 1995 ~, AYE: Ramey, Helm, Barnhouse, Burris NAY: None Motion carried 4-0. ITEM 6: REQUEST APPROVAL OF THE CLAIMS. Mr Ramey moved, seconded by Ms Barnhouse, that the following claims be approved: (1) General Fund $19,949.43; (2) Ambulance Service Fund $40.00; (3) E-911 $646.59; (4) Capital Improvements $2,437.79; (5) Capital Projects Grant $533.00; (6) City Garage $1,602.63; (7) General Fund Payroll $109,352.88; (8) City Garage Payroll $928.21. AYE: Ramey, Barnhouse, Helm, Burris NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF ONE FRONT LOADER FOR FORD 2000 TRACTOR. The FY95-96 Park Maintenance budget contains an allocation of $8000 to purchase a used tractor for the Parks Department. The need is for a front end loader to perform maintenance and repair operations. Staff looked at three options: 1) purchasing a used tractor with front end loader, 2) trading in the existing tractor and purchasing a new or used tractor with front end loader, and 3) repairing the existing tractor and purchasing a new front end loader. It was determined that option three would provide the greatest cost savings. Bids were solicited for the purchase and installation of one front end loader with a 72" bucket, a mounting kit, front pump and hoses, and a valve kit with joy stick controls. Three companies responded to the request for bids. One company submitted a bid fora 76" bucket at a price less than the 72" bucket. Staff recommended purchase of the front end loader with the 76" bucket. Mr Ramey moved, seconded by Ms Barnhouse, to approve the bid submitted by Jensen Ford Tractor Inc, Bartlesville, OK in the amount of $3604 for the purchase and installation of a Farm Hand Front End Loader with a 76" bucket, and authorization for payment. AYE: Ramey, Barnhouse, Helm, Burris NAY: None Motion carried 4-0. 2 Owasso City Council ITEM 7: December 19, 1995 Mr Bill Hackathorn submitted a written request to address the Council on items relating to the Sports Park and the Recreation Center. Prior to Mr Hackathorn addressing the Council, City Manager Rodney Ray made a statement regarding privatization of the Recreation Center and addressed some of the concerns expressed in a letter received from Mr Hackathorn. One of the concerns related to the use of the ball fields at Rayola Park. Mr Ray said that there are no plans to privatize the ball fields and, should the Recreation Center be privatized, the ball fields will remain under control of the city. If such a decision is made, public meetings will be held and proposals will be received. Mr Hackathorn distributed to the Council a list of proposed items for the completion of the Sports Park, including a sketch of the Sports Park with the items identified. He then addressed the Council concerning future plans for the Sports Park, as well as concerns regarding the privatization of the Recreation Center. Councilor Helm responded to some of the statements made by Mr Hackathorn. 1 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A WATER BILL AND WATER METER DEPOSIT. Mr Dwight Pedersen requested an opportunity to address the Council and for the Council to take action regarding what he considers to be an excessive water bill for the month of August. He also requested that action be taken on the return of his water meter deposit. Mr Pedersen requested the refund of his water meter deposit in writing on December 11, 1995 and staff is processing that refund. Mr Pedersen indicated that there is no reason for high water usage during the month of August and protested having to pay for that amount of water usage. Mr Ray responded that Mr Pedersen has had high water usage for one summer month during the preceding years. His bill was adjusted in 1991 and 1992 because of his complaints. The meter at his residence has been calibrated and sent to the factory for testing. The meter tested at 96 % accuracy, a level above the industry accepted standards. Mayor Burris moved that Mr Pedersen pay for his water usage as billed, and that any late charges be removed from that bill. Motion seconded by Mr Helm. AYE: Burris, Helm, Barnhouse NAY: Ewing ABSTAIN: Ramey The motion carried 3-1-1. Owasso City Council December 19, 1995 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF THE DONATION OF A COMPUTER The Owasso Public School System has offered to donate a computer system to the City of Owasso Police Department. The system was purchased for use in the DARE program through a grant program that the school has. The value of the system is estimated at $1500. Mr Ramey ~ moved, seconded by Ms Barnhouse, to accept the gift of a computer system from the Owasso Schools. ' AYE: Ramey, Barnhouse, Helm, Ewing, Burris NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A POLICY '~ REGARDING THE ISSUANCE OF CITY-OWNED EQUIPMENT MATERIALS. SUPPLIES. OR SERVICES TO ELECTED OFFICIALS A City Attorney's opinion was recently sought relating to the legality and appropriateness of issuing city owned equipment to elected officials. City Attorney Opinion #95-OS was issued in response to that request. Mr Cates opinioned that the city could provide city owned equipment to elected officials solely for municipal purposes, however, such equipment could not be utilized for any private purpose even if the elected official reimbursed the city for such use. Two written policy statements were presented to the Council for consideration. One option limits the authority of the City Manager to issue equipment, while the other allows the City Manager to issue such equipment to any municipally elected official without limitations. Mayor Burris moved, seconded by Mr Ramey, to adopt the following City Council Policy (Option #1): "The City Manager shall be prohibited from authorizing or issuing any city-owned equipment, materials, supplies or services paid for by the city to any member of the Council unless and until such issuance or authorization is previously approved by a majority of the Council at a regularly scheduled meeting. In the event such issuance or authorization is approved, the use of such equipment, materials, supplies, or services is limited to those uses solely for public business. Private or personal use of the issued equipment, materials, supplies, or services, even if reimbursed, is prohibited and considered a violation of the law." 4 Owasso City Council December 19, 1995 AYE: Burris, Ramey, Helm, Barnhouse, Ewing NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #513. AMENDED, AN ORDINANCE CHANGING THE WORDING IN SECTION TWO OF ORDINANCE #513. The Owasso City Council previously approved Ordinance #513, an ordinance providing for mandatory connection to city utilities, and providing responsibility for payment for connection to city sewer improvements constructed in whole or in part by CDBG-ED funds. ODOC requested a minor change in the wording in Section Two of that Ordinance, requiring that the ordinance be amended. Mr Ramey moved, seconded by Ms Barnhouse, to approve Ordinance #513, Amended as requested by the granting agency. AYE: Ramey, Barnhouse, Helm, Ewing, Burris NAY: None Motion carried 5-0. ITEM 13: REPORT FROM CITY MANAGER. Mr Carr has recently met with members of the county engineering staff, and it appears as though we are close to beginning work on the 96th and Garnett intersection. ITEM 14: REPORT FROM CITY ATTORNEY. No report. ITEM 15: REPORT FROM CITY COUNCILORS. Mayor Burris reported that the Criminal Justice Authority will be selecting an attorney on December 20. They will be soliciting quotes from an architectural firm within the next two weeks. ' ITEM 16: UNFINISHED BUSINESS. None. 5 Owasso City Council ITEM 17: NEW BUSINESS None. ITEM 18: ADJOURNMENT. Mr Ramey moved, seconded by Ms Barnhouse, to adjourn. AYE: Ramey, Barnhouse, Helm, Ewing, Burris NAY: None Motion carried 5-0, and the meeting was adjourned at 8:15 p.m. December 19, 1995 Charles L Burris, Mayor Marcia Boutwell, City Clerk s 6 1 :l ~?~t~` 1 "49:?6 ('TTY DF pi~AS3n rFTTF,RAT, FtTidT"~ A/P r.T.AIM:=; RFP~RT APAPLIR PA~F.: P(1 # VFPIT1T11a TIFSf'RTPTTC1r1 Ai~i(lTTfiiT ---------- ------------------------- ------------------------- ------------- MANAt~FRT9T, ------------------------------ 96131.4 RFAR~RS PRTr_.F. RTTF 961.ja9 TRF.AS[TRT?i? pF.TT`t C;AfiH ' 967.349 TRF.APiiRF.R PETTY ['ARH 961.349 TRFAP[TRRR PETTY CAPH 91349 TRFAPTTRFR pRTTY C:A~H 9,`1'~~'' M~:i TFT,Ft'f1Mh1[TNT(":ATTC-N~ ' 951'x.4$ St~tITHWEPTERN RFT.t. 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MT(.?.FR 4MR(TT.ANf:I? RFp[TNt) 45?.(1Q 1}Fp;ORTMF.tdT Tf1TAT, ____: 45?.(1Q AMR[Tj,A,Pdf'F, ------------------------------ 9~,Rj_`1 MET?T~:AT. C'!1Mpi.TA1If'F :=;FRt:.IA fiT!l-GIASTR ^(ip>;?.TF ~,,-,p^-,;7 cT ~TilT~id f'AR1iTf7VA~;r.?(T,Ap. TN b.C'T.^ PRtIVTT)F,R ~:!ITTA.~F. 9,~,n?,~~ RT JnHh( ~:ARnTntlA~r:T(T.pR jrd qr.T.~ PRrtt~?T'?RR ~:C1TTR~F. '?,i1145~ MF,1)T[,I.AT1A~. TNC;, RTI,T.TNI=: ~;F.R'dT~:R '?,~~1°Q3 SFMTr1ARS RT.TT~ f:T.TA SEhfTTdAR T?FFARTI?IF,NT Ti1TAT. _ _ _ _ FU(~T1 TnTAt, ____~ 3 0 . (i fi 95_Ciq 9~_~ICi 199_nrt 1.5g4.F? ?;Q4~.y ?~?~;~~ T5;49:?,~ A!Frr.pTr~- RT?P17RT APAP~'R Fpf,1=; P!l # ~,~1?T~f~tTR T7FGf'RTFTTfiPd AMiItTNT f'TTY fARAf;F ----------- ------------------- 9.y1197 JC1R Earn TTRR ('.f7MFANY TTRRS 147.54 9,51 ?7(1 `~p.I,F TTpdTFT1RM R.FNTAT, tdNTFCfRT*i t'T.1= AN!R1=T7T 1 A, Fin 961~~$ S~IITHWF!=,TFRN LF.T.I. TF.T.F 1.1.195 FT.RXAR 47,9=, ~ 9hi?7t1 !IKT,p. 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T1RA TNAf;R ------------------------------ 951?~:~ TiAFSTAi} MT=..THt~r?~ T=T.f1W MA.~TFR ~f1FTWART? 9`,OT1 nF.FAP,TMF,NT T('1TAT. ====1 4'~,tlCi Fnt?n TriTAL =___~ 1,:~?3.8.4 11 rITv OF' ~~aa~^n C`APITAT, PRf1,7F,f'T^ (fiANT ~.~;~;~~ i~_4?;^ , AiF r.TAIM~ RF.Pt1F'T APAPVR FArR: 1? Pf? # VF.}7DC1A I'~Ffif'RI1/T?t1N AMC1tiNT r.DJ~~-NAP, rn}1T1?Ar.T ~5~? FTC g7 ------------------------------ 9r(tig'~ ~=ArF,r x~ A~Snr.IATF,S, INJ'. EN~I}r.F.F.RINr., SRRVIt'E~!NGP ?99.75 DFPATZTFAF}iT Tt]TAL =___) ?94.75 a FUND T~TAT. ____? (;RAND Tt1TAI, ____) ~gg,75 1?7,711.79 VENDOR TRANSFERS CITY GARAGE WORKER'S COMP SELF-1NS GENERAL FUND GENERAL FUND CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION AMOUNT TRANSFER FROM GENERAL FUND 2,333.33 TRANSFER FROM GENERAL FUND 9,012.50 TRANSFER FROM AMBULANCE FUND 13,166.67 TRANSFER FROM E-911 FUND 1,375.00 TRANSFERS TOTAL 25,887.50 i~ ^ CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING 12/23/95 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Finance C).(?U 6,288.52 Municipal. Court ........................................................................ 0.00..........................1,408.73... .?' "~':i:::i:i:::ij}::i/'~t:4~y. ~::: w ::::::::::::::: iiiiiiiiiii:•}: ;.iii}i };.i}ii; iiii:vii:: ~:•iii:^iii: iiiiii::4: iiii::viiii:^:i~'•i}•:.;::.;;:;:.::.::.:iiiiiiiii:.i:.i:.i:.i'.ii}':.}:::::.ii:.i'.:'::.: is .;, is .. . :.. iv.W~ '•::5:;::.S:Y1%::?.:2:::::ii::5;;:ti:::S:::'t::::::::::::?:?iS::k::<::<v:::i::::i:::::i:::Y::::<::::::<::::i:::::ii ::::::: ':.:i:i:::::::::i::::i::::i::::i ~::;::>: ::.::... } }..:'...:~ .:5:% .~.....~ .. ::.::.:.::::::v, ;. :...:..... :...............:::.:::::::::...::::.: :::.::::..:.:.:.::..:::.:..:v.:. :..: :.....:.............:....:...:......::...:.::::.:: :..........; ., Buildin.~.:Maintenance ::.:::::::::::::::::::::::::::::.~:::::::::::::.:::::::::0.00:::::::::::::::::::::::::::::5.1.9.95.... ::::::::•~:~::;::::;:::;;<:.;:.;:.i:.:.;:.:.;:.ii:.ii:.;:::;.;;:.;:.i:.;:.;:.i:.:.;:.;;:.:i:.;:.::.:i:.>:.;:.:.::.;:.;:.i:.i:.i:.i i :.i:.i:.ii:.i:.i:.: i~ :.i::..:...;.. i:::.ii. ~ is.i:.;::.;:.;;:.i:;.i:.i:.>:.;.. ,.:.. ;.>.:.:.:..:;.i:. ;. ;,<:,:, .~~1~€+~:.:::::.::<.i :.::.::.::.:.::.i:.:::.i::.::.;:.i:.i::.;:.:.;:.;:>::.;>::.>:.>:.>:.;:.;:.:.:.i:.::.i:.;:.<:.:::.;:.::.::~:.i:.::.~:.2#>1~::.i:.;:«.>:.i:.>:.>:.;:.>:.>:~~~6~~..:::: ~::> . ...................................................:................................................................................... Central Dispatch.~:::::::::._.~ ::::::::::::::::.~::::::::::::::::::::::::::::::::1.85.28:.:::::::.:::.~.~:::::::::4,583.01:::. Fire 1,352.59 32,161.20 :.:.:.:.. .::.::::::::.:..:::.:::::::::.:.:~ :.::::::::::::::.::...::::::::::::.:::::::::::::::::::::::::.::.:::,:.::::::::::::::::::::::i::rxl;::~.~.:.:: Recreation Center 0.00 2,677.84 Park Maintenance 0.00 1,982.16 ~..... } .:~:: APPROVE 01/02/96 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING 12/23/95 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Garage $0.00 $2,097.38 >w t .::::::::::::::::::..................................................................................................................................... APPROVE 01/02/96 Mayor Council Member Council Member MEMORANDUM TO: RODNEY J RAY CITY MANAGER FROM: BOB ALLEN FIRE CIIIEF SUBJECT: REQUEST TO PURCHASE NEW AMBULANCE DATE: December 20, 1995 BACKGROUND: The ambulance specification committee has completed its review of the bids submitted on November 27, 1995. The committee has provided a detailed report concerning the outcome of bids and the committee recommendation. Continuous Quality Improvement (CQI) process was utilized by the committee. We feel assured that all customer requirements were identified. Specifications were developed to ensure that the present and future needs of the city were taken into consideration. This year we specified that the ambulance being replaced (Medic-2) be considered as atrade-in unit. We are currently at the ten (10) year point in our ambulance replacement program, requiring the purchase of a complete new unit rather than just a chassis remount. As part of our bid review process, we contacted Public Works Director Robert Carr to see if his department was interested in purchasing the trade-in ambulance. Mr Carr stated that the trade-in ambulance would be a very valuable asset to his department. If we are ,allowed to transfer Medic-2 to the Public Works Department, a fund transfer of $7500.00 from OPWA to the Ambulance Capital Outlay Fund would be necessary. RECOMMENDATION: The Ambulance Committee and I recommend the purchase of a new ambulance from Sinor Emergency Vehicle Sales Inc, Clinton, OK, in the amount of $91,684.00; and authorization for payment. ATTACHMENTS: 1. Memorandum from Ambulance Specification Committee 2. Bid Proposals MEMORANDUM 1'O FROM. SUf3J 1~CT ~)A`I'}. t_'tlie:f B _ ~111en Arn'rlula.nce 'Uerlicle and Ec}1_>iprne.rli=. i_'c.mr;Ii.tt~-~t: ~_~teve lr•r~~,T, `Tracy Tr'F,main, Maw LSO~rznin AmG~t~lance Bid Fter~'<,,rllmendations ;~i!~vr,r:11,:~r :~~~ , 19~aF~ ~;lcta r~~,r• a n~++.a Ambulance were oI~'ened or: !`3UVe.I~:k]er '~'(, 19~a at 1•~~_l~li,.Y^S. b'rf=' T'eC'=`l~.Tk~'!:~ ~„_d in~Ormati0:1 ~Y'C~!Ti ~Ot1Y' r='2C~CLer'8_ (.;.`]IE`~ Fir•F~ ~ af.ety, ~ .E_CJ_T_ ymer~;en~^y Ver~icle, ~inr~r• Emergen!_'y ~rehic-~F. , and ~'i-:ef=.1e:_~ C~~ach inc _ '~<'1r=ial 1~' :l ~•E'Vlf~CN ~~~ tI"]e bld r~?.QL1irE'rileT7t.~", and 1n2CJ2'Tfldti0_1_ Arnb~11_arlce (~~71t_-'.f l~~.',~.~1 ~;J..?"1C]r ~19P'i,~~ $idder•':~• _...._---- -- - ~ _ 8& S Fm, V ~ E1i3 ~ ."~J Vic, t Meets KKi{-A-? c:~'2ii yes no yes y~=; Cer•tifieci "Star ~t L ife" ~ yes no yew yes. T~ir_ense Ger•tifie.d by C)M~7;_ yes no yes yes N`1'~;A & AM ~ - ~ I3 ~~m}per ye,~ yew yes yes. ' t\~ , [ } C"commercial. li~.~~}>.,ility ,yF;s no yes yes Product. 1_i.a%ii it,y ye no yes ,yes tnr•~rkn?8r1S Coillp_ yes . no no=~~ ye:~ G~ARI'ANT`~" C'I-ias~s~_. ~~M ~tarlc~-_~rrz yes yes yes yes Mnr~~ll 3r' body ? ;~ err' ye.S yeS yeS yeS ~''i~=•C'r..Y'1C8! c=,.j`j~'E.~IIl !'i~~v_~ rlr~'}~=} `reS ~lP_^ yeS Fain. ~-~n~i F'i.r?:_,~~1 _ ~;r ~~::~'. :l°s y,~u yE~. y~~^ 1i'~cr:'t,Or'~! Al.li"`1~-,?'.'_.~;r?C{ i_)~lI.C~~B:`lci Lt~`11.cc't ~_~11i?t:,!~?: `r1.11c.._3 E?r'V1C ~='~G~...~~!_%i ~)4~~1?hJiTla :''11Cr1~^.I i} ~ r-~I .~ ~~! 1 }lnm ~i_';3~::1_~ 1rl 43(_1 '~ ~,Gj~1 ... ..__ - . ~1G~lti!) .__ ._ _ __ i i~ i_1F'1~) .. .. L 1. ,~i 1^ -1 .. ~1 ~! _ %-?. .. .. 1_r~; 7 :'~, rri !)' •~ i= / ~' r , 1 ~ ~ $ ^ r S . .;, t.•V~~a r'~' .. r'... ..;~ -t. !:'. ~!?t'._. '(_~,_.. ' .1 _. ._... a) Y', ~._~9__!.._:": i_'_ v1•; .1''iri:~:°._ ._. ~ .; ._.~ ..~ ., ... .. 1 . _ .. _. . . _ . .., .. .. ..._ .. .. . .. .. cj -, .. .. ._ _ f _ .. ... _ __ .. t ; h ' ~ . P r,r ;. ~ e ~_ y --- i ti O f_ r-, ~ pJ ~ - r r F= r: . i.L - N1.; n'iri r,- ,_1 ~tS Y` e::L t~C.Y= 311 7'•_:Y' sj •itl.c:}y~',i^c"1~: --i }=it~1S.C7'c• FdQYt~1t?Y'%L1]- AmbL.l_a_anr`P i,.!1°ir '"'Ong`".-,{=, Y't!~_`t-,1C)r1 1~: \'P y,T,•t'tla"F~ ~1U311ty a?"1CY t}7~~y LISE? the }11F'~ies t ~L1811GZr matBrl~i'= _ ~!,helr E'1('CY=:rlc~=+.]_ :~y57eI11 aT1C~ InteriOY' is ~r.~+t~e O~ t}ie (~Y't~~ _ L _ E _ ~~ _ 1 . Emergency Vehi.cies - Has no local re~'c.ir available _ 4,h~v have no refer•ence~ of anti units sold in t~~~e Mate. 2'}lE_' L_E_V_I_ Cfr.it we have seen was poorly constructed, the sea;ns were not squax'°r or ~~~ro~,'erly fastened, the construction materials appeared to 13~'}7tG7eiF';ht for f.heir usage _ the unit ioo}:ed as if i.t glad been bui .Lt with rln or 1itt.l,~ ~?uality Control. _ ~ ~~1T1{_?r ~~I11SY''f;GnC'y 1Teh:LC1e ~-~alE'S 12iC'_ _ - 'Vat:LC27d1 blll ~C~S "'. VFfY'jr ~'onf1. AInbL.z].~:ru,e, their Ca21S~~_~'uct1G'n Inet}rods and niaterial.s a~'~'F'ar' to be * t"c'x^y tli G: Pl ~~L~a. lty_ `Va E-' 47~?Y'E? 1_mpre sseG wi'Ch the at'ten ~lr_'21 t0 de?.:-:.7i1 ~lnd f i ni.s}-i'~d appe prance of all areas of th~_ amk~L.alance even the arF_lC 2-rc~x'mal].y hidden from v.ew_ All re;~air!nlainte2-:arc~~~. tithe,-. ' thc_n cr.a•~:.s i s warx'ant.y , wi 11 Ue dorlrr: i n ~ l intc~n , OK W}leelec~ t_oach - Wheel.ec~ Coach }.as been the indtzstrtr 1eaL~ex' f:o_r tW~~n~;y y~'aY'S, aI1d their ~imbulanres re±.lect this _ 't'hey cz°sl~`ri tri=_'~Lr urllto ~r7ili}'1 i21nOVat1VE, features s'.1C}'1 as, an autOI22at:1C (_-li.mate ConCarol-H~rA(=' sys~:em which _i.ncludes a filteri t1~ system to rec].?~ce airborne disease transmis;~ion_ Safety fc=atures such as Y'oLanded cabinet corners, and seamless Lzphol.stery. otilheeled t~oach now na<• a. re?airjmai_ntenarlce shop in rrulsa, OK ant: a_ 24 Ylr_ Parts and. riS~i~~tr~lnr,e }"l.0?:iin0. ~ I~_ F, _ ~7. 1 . ~~'mf~rpenczr Vehleles ';~7as low bld, the comml ttee does not. '^OC;c~n1ll1Ej21d acce;~t.ail~e Ot t,Yll^ bl-~i, aS stat.F=+~ 3boVE [ETC? tae 1 L.,_ ~:.~I_ .. _ ' rOCZli:eu c;'.'2 1.r!7BY'1.oY` L~Y'OdUC r Sr fit ~ g , F' t _ We krYOw t F+^., li ~ ...1~ be-.ut th~'ir units `~r• the c~~m~~a21y, and they have r-;~~ },ittt~ry or"ez,~ri~,F iaC111 Vl.Lan in t.;:_ s Y'e~'1021 Of' tt"le COUnty- 1}-f~~ AI11bU1e'tY 7Cc, ~/eY)1_C1~? arif_i r+,C{L'.1?-'117E'r.~: L~OIilm?.~..~?E Y"'eCU_TYl:IiE~nCiB r.tlat ~~_LrIQ?^ 11} F?Y P.- ~, f-.Y l ll`r,t _L"i E~ ;:~_F-''G T -~i Nl iC~t ~; (~l ~,l~r_ r- 1nC _ tf r~ !~ ~l. _'t. :=? r. -~ ~-1 ~ _:~ ~~l ~ ~.11 ' ~~_' !. .J 4T 1 C} . 1 ~ _t`~. , i~"-k _ .. _ ` - ` y1rTP. ~' .I : fz. qtr '•'~L',! - 1,1 }'l t' ~l -,l'ip? Sirior BID PROPOSAL -SUBMITTAL PAGE ONE NEW CHASSIS AND MODULAR (BOX) TYPE I AMBULANCE TOTAL BASE BID WITHOUT TRADE-IN: $ 9'l' ~ 8y, 00 TRADE-IN: $ 7 5~, Op TOTAL BASE BID WITH TRADE-IN: $ 8y, ! 8~f, o0 OPTIONAL EQUIPMENT 1 Pace 911ST Mini Pac, including child and pediatric BP cuffs, battery pack and carrying case $ 2 Streamlight Lightboxes (1) X481 & (1) 481A $ 2 Rechargeable Mag Lite W/chargers, 12 volt $ 1 Large Thomas Pack TT100 ALS PACK ~ $ 1 Adult Sager Traction splint, bilateral $ 1 Infant Sager Traction splint $ 1 Ferno Pedi Pac Pediatric Immobilizer Model 78 $ 1 Ferno Model 65 Scoop Stretcher $ 1 Ferno Model 11 folding emergency stretcher $ 1 Laerdal Resusci Junior w/carrying case $ 1 Wire Basket Stretcher w/nylon bridle sling and float bolsters Ferno Model 1071 ~ I _ Soho r 2 Palm model Sphygmomanometer Multi-Cuff Kit $ e 1 Ferno Model 274 Cot Mounted Pac-Rac Equipment Table $ 1 Ferno Model 60 Aluminum Cot $ 1 Michigan Instruments "Thumper" Cardiopulmonary Resuscitator, Soft Carrying/Storage Case, "Thumper" Backboard w/straps, Oxygen Adapter Assy. 10411-O1-Ol, Mobile Oxygen Carrier - E, 2) E -Aluminum Cylinders, and Mounting Bracket MOC. $ 1 Physio-Control Life Pac 10 - C ' W/biack case $ 1 Nonin 8500 Pulse Oximeter $ 1 KMS-603 Arrhythmia Simulator, (Keller Medical Specialties) $ 1 Propper Fiber optic Larygoscope, #199175, Keller Medical $ 1 Impact Suction Unit Model #305 W/ Vacuum gauge/regulator 1 Traffic Blaster, Model #58 electric air horns, location to be specified at pre-bid conference $ ~~o, a~ C~y~ 1 1 II ': Sinor _~ i I hereby acknowledge that I have read the specifications and that I am legally bound b the - Y statements on the Bid Proposal -Submittal Pages. ~ Si.nor Emer en Veh~ e Sales, Inc. company ' Signature ~ r Sales Manager Title ' 1101 Frisco Ave. Address ' ' C,.inton, Okla. 73601 ' (800) 365-7367 ~ Telephone BID OPENING: NOVEMBER 27, 1995 X2:00 P.M. COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID. III 4.~ NON COLLUSION BID AFFIDAVIT STATE OF Oklahoma ) ss COUNTY OF Custer ) steven B. Loftin , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Subscribed and sworn before me this ~ day of ~ n ~ , .1995. ~~ Notary Public My Commission Expires: 0 5-0 3-9 ~ NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL Sinor Wl+eelpd Coach. BID PROPOSAL -SUBMITTAL PAGE ONE NEW CHASSIS AND MODULAR (BOX) TYPE I AMBULANCE TOTAL BASE BID WITHOUT TRADE-IN: $ . $97 ,130.00 TRADE-IN: TOTAL BASE BID WITH TRADE-IN: (10,000.00) $ $87,130.00 OPTIONAL EQUIPMENT 1 Pace 911ST Mini Pac, including child and pediatric BP cuffs, battery pack and carrying case $ 3240.00 2 Streamlight Lightboxes (1) X481 & (1) 481A $ 195.00 2 Rechargeable Mag Lite W/chargers, 12 volt $ 175.OG 1 Large Thomas Pack TT100 ALS PACK $ 500.00 1 Adult Sager Traction splint, bilateral $ 309.00 1 Infant Sager Traction splint $ 236.00 1 Ferno Pedi Pac Pediatric Immobilizer Model 78 $ 248.00 1 Ferno Model 65 Scoop Stretcher $ 406.00 1 Ferno Model 11 folding emergency stretcher $ 214.00 1 Laerdal Resusci Junior w/carrying case $ 510.00 1 Wire Basket Stretcher w/nylon bridle sling 400.00 and float bolsters Ferno Model 1071 I 1 Wh~e1Pd Cogc~ 2 Palm model Sphygmomanometer Multi-Cuff Kit $ 13.25 each 1 Ferno Model 274 Cot Mounted 200.00 Pac-Rac Equipment Table $ 1 Ferno Model 60 Aluminum Cot $ 170.00 1 Michigan Instruments "Thumper" Cardiopulmonary Resuscitator, Soft Carrying/Storage Case, "Thumper" Backboard w/straps, Oxygen Adapter Assy. 10411-01-01, Mobile Oxygen Carrier - E, 2) E -Aluminum Cylinders, 5,600.00 and Mounting Bracket MOC. $ 1 Physio-Control Life Pac 10 - C W/black case $ 10,300.00 1 Nonin 8500 Pulse Oximeter $ 1, 940.00 ^. 1 KMS-603 Arrhythmia Simulator, ' (Keller Medical Specialties) $ NO B I D 1 Propper Fiber optic Larygoscope, #199175, NO BID Keller Medical $ 1 Impact Suction Unit Model #305 474.00 W/ Vacuum gauge/regulator $ .. 1 Traffic Blaster, Model #58 electric air horns, 650.00 location to be specified at pre-bid conference $ I I 4lheel~d CoQGj~, rw I hereby acknowledge that I have read the specifications and that I am legally bound by the a statements on the Bid Proposal -Submittal Pages. ,~ Wheeled Coach Ambulance Service Company Signature Di stri ct~;:Sa~e.s~.Manager Title 202 Sentry Drive Address Mansfield, Texas 76063 (800) 338-0630 Telephone BID OPENING: NOVEMBER 27, 1995 X2:00 P.M. COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID. III NON COLLUSION BID AFFIDAVIT STATE OF Texas COUNTY OF Tarrant ss W--Beled Cco-oh ~ Trent Ward of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized. by the bidder ~to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with ~ State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: Trent Ward Signature 1 Subscribed and sworn before me this ~~ day of 1 I a .C'i'V'Yl.,~/~, 1995. ,,, Ct.. Notary blic My Commission Expires: ~~e~ I ~ ,q NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL. c-„~~ BID PROPOSAL -SUBMITTAL PAGE ONE NEW CHASSIS AND MODULAR (BOX) TYPE I AMBULANCE TOTAL BASE BID WITHOUT TRADE-IN: $ 89, 312.00 TRADE-IN: $ S0o_0o TOTAL BASE BID WITH TRADE-IN: $ as,sl2.oo OPTIONAL EQUIPMENT 1 Pace 911ST Mini Pac, including child and pediatric BP cuffs, battery pack and carrying case $ 3 .982.00 2 Streamlight Lightboxes (1) X481 & (1) 481A $ 196.00 2 Rechargeable Mag Lite W/chargers, 12 volt $ 142. oo STRF.APII.IGHT SL20% 1 Large Thomas Pack TT100 ALS PACK $ ~so.oo 1 Adult Sager Traction splint, bilateral $ 1s2. 00 1 Infant Sager Traction splint $ 182.00 1 Ferno Pedi Pac Pediatric Immobilizer Model 78 $ 252.00 1 Ferno Model 65 Scoop Stretcher 1 Ferno Model 11 folding emergency stretcher 1 Laerdal Resusci Junior w/carrying case 1 Wire Basket Stretcher w/nylon bridle sling and float bolsters Ferno Model 1071 $ 391.00 ~~~ ~~ $ 520.00 $ ~~~_oo Cl+~c~ 2 Palm model Sphygmomanometer Multi-Cuff Kit $ Nn RTn ' 1 Ferno Model 274 Cot Mounted Pac-Rac Equipment Table $ ~ ~ i _ nn ' 1 Ferno Model 60 Aluminum Cot $ 208.00 ' 1 Michigan Instruments "Thumper" Cardiopulmonary Resuscitator, Soft Carrying/Storage Case, "Thumper" Backboard w/straps, ,., Oxygen Adapter Assy. 10411-01-01, Mobile Oxygen Carrier - E, 2) E -Aluminum Cylinders, and Mounting Bracket MOC. $ No BID MARKETT DEFIBRILLATOR $ 7,865.00 1 Physio-Control Life Pac 10 - C W/black case $ NO BID ~ 1 Nonin 8500 Pulse Oximeter $ 625.00 1 KMS-603 Arrhythmia Simulator, (Keller Medical Specialties) $ xn xrn ~' I[ IC I[ IC i~ II 1 Propper Fiber optic Larygoscope, #199175, Keller Medical 1 Impact Suction Unit Model #305 W/ Vacuum gauge/regulator 1 Traffic Blaster, Model #58 electric air horns, location to be specified at pre-bid conference $ Nn xrn $ 5~4_on $ ~~ 00 DIIAL ELECTRIC AIR HORNS i~ Cti~cF I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal -Submittal Pages. CHIEF FIRE ~ SAFETY CO. INC. Title 927 SOi1TH 4TH STREET Address CHICKASHA, OKLAHOMA 73018 1-800-522-4206 Telephone BID OPENING: NOVEMBER 27, 1995 X2:00 P.M. COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID. III signature PRESIDENT C~.;~~C ~ ..~; NON COLLUSION BID AFFIDAVIT STATE OF oxi.~aot~ COUNTY OF GRAny Subscribed and sworn before me this 22xn day of NovE~ER rtixE HEUa~N , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant 1 further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective ' contract, or any discussions between bidder and any State, County, or Ciry official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: caiEF FIRE ~ seFE~ co. , u~tc. -- Signature II II i~ ss 1995. ~~~ Notary Public My Co~uriission Expires: 9/11/99 NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL_ i~ ~~~F~r BID PROPOSAL -SUBMITTAL PAGE ONE NEW CHASSIS AND MODULAR (BOX) TYPE I AMBULANCE TOTAL BASE BID WITHOUT TRADE-IN: $ 8 6 , 517.00 TRADE-IN: 3,500.00 TOTAL BASE BID WITH TRADE-IN: $ 8 3 , 017.00 OPTIONAL EQUIPMENT 1 Pace 911ST Mini Pac, including child and pediatric BP cuffs, battery pack and carrying case $ 4 , 14 8.9 0 2 Streamlight Lightboxes (1) X481 & (1) 481A $ 211 .20 2 Rechargeable Mag Lite W/chargers, 12 volt $ 109..Q0 1 Large Thomas Pack TT 100 ALS PACK - $ 4 2 0.0 0 1 Adult Sager Traction splint, bilateral $ 3 0 5.9 5 1 Infant Sager Traction splint $ 2 6 4.9 5 1 Ferno Pedi Pac Pediatric Immobilizer Model 78 $ 2 5 9.9 5 1 Ferno Model 65 Scoop Stretcher $ 3 9 9.9 5 1 Ferno Model 11 folding emergency stretcher $ 2 3 8.9 5 1 Laerdal Resusci Junior w/carrying case $ 4 9 0.0 0 1 Wire Basket Stretcher w/nylon bridle sling and float bolsters Ferno Model 1071 ~ 3 7 5.0 0 I ^ M.11e~ 1 Ferno Model 60 Aluminum Cot $ 2 31.9 5 1 Michigan Instruments "Thumper" Cardiopulmonary Resuscitator, Soft Carrying/Storage Case, "Thumper" Backboard w/straps, Oxygen Adapter Assy. 10411-01-01, Mobile Oxygen Carrier - E, 2) E -Aluminum Cylinders, and Mounting Bracket MOC. $ 5 , 2 9 0.0 0 1 Physio-Control Life Pac 10 - C W/black case $ 9.5 8 5.0 0 1 Nonin 8500 Pulse Oximeter $ 6 2 9.0 0 2 Palm model Sphygmomanometer Multi-Cuff Kit $ 2 0 0.0 0 1 Ferno Model 274 Cot Mounted 2 5 5.0 0 Pac-Rac Equipment Table $ 1 KMS-603 Arrhythmia Simulator, (Keller Medical Specialties) 1 Propper Fiber optic Larygoscope, #199175, Keller Medical 1 Impact Suction Unit Model #305 W/ Vacuum gauge/regulator 1 Traffic Blaster, Model #58 electric air horns, location to be specified at pre-bid conference II i~ $ 995.00 $ 105.00 514.95 $ 625.00 M:ll e~ I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal -Submittal Pages. °^Ni11er Coach Co./L.E.V.I. Emerc(encv Vehicles, Ltd. Company Manager Title .1102 Avenue A, PO Box 130 Address Ithaca, MI 48847 (800) 824-9643 or (517) 875-5006 Telephone BID OPENING: NOVEMBER 27, 1995 X2:00 P.M. COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID. III NON COLLUSION BID AFFIDAVIT STATE OF Michigan COUNTY OF G r a t i o t Subscribed and sworn before me this 22nd day of ' James Hoffman , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant ~ further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or Ciry official concerning ~ exchange of money or other thing of value for special consiaeration in the letting of a contract. Name: ,Tames Hoffman ~ ~ ~ Signature e 0 My Commission Expires: 05/16/00 ss November 1995. Notary Public NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL. MEMORANDUM TO: RODNEY J RAY CITY MANAGER FROM: BOB ALLEN FIRE CHIEF SUBJECT: REQUEST TO PURCHASE NEW UNIFORM SHIRTS DATE: December 21, 1995 t BACKGROUND: As the attached report indicates, the uniform committee has completed its evaluation of the new work uniform. The work uniform was issued to all firefighters in February 1995. National Fire Protection Association (NFPA), requires firefighters work uniform to be of at least 100 % cotton. The new uniform has provided the necessary safety concerns and provides an adequate level of protection while fighting fires. However, it was discovered that the new uniform shirts faded within a few weeks. Once again Continuous Quality Improvement (CQI) process was implemented by the uniform committee. The CQI process indicated that all customer requirements were identified. It was t discovered that the brand name of uniform shirts, Outer Banks, has a problem with their. shirts fading. ' After consulting with several manufacturers who provide 100 % cotton shirts, Land's End was noted as the manufacturer who provided the highest quality of 100 % cotton shirts. The shirts from Land's End are slightly more expensive, but will last twice as long as Outer Bank's and other. brands reviewed by the committee. Based on the committee's review and recommendation and discussions you have had with the City Attorney, it is my opinion that a justification for a sole source purchase has been established. The committee and I feel the purchase of Lands End shirts, as opposed to other brands, is clearly in the best interest of the city and will provide a longer lasting, safer product with a savings over the other options available. At the request of the City Attorney, the department contacted Lands End corporate offices for the purpose of determining if there were local vendors available who could be contacted for bids on the shirts. The corporate office informed us that no other vendors are authorized to handle their product and that their sales are all on a mail order basis processed by their office and warehouse. Thus, the department believes that a situation exists wherein a sole source purchase UNIFORM SHIRTS December 21, 1995 Page 2 is justified, and that the lack of other vendors for the product prohibits the solicitation of other quotes. When the initial decision was made to purchase a new work uniform for firefighters, it was anticipated that the uniform issue would include two short sleeve shirts and two long sleeve shirts. However, when the purchase was finally made, the winter season was coming to a close. Therefore, a decision was made to purchase four short sleeve shirts and defer until later in the year the purchase of the long sleeve shirts. Now that the committee has completed its review, the need is for the purchase of long sleeve winter uniform shirts. It should be noted that the 1995-96 contract between the City of Owasso and the firefighters requires the issuance of four long sleeve winter work uniform shirts. This request is for the purchase of four long sleeve , shirts per firefighter in order to comply with the contract requirements. RECOMMENDATION: The uniform committee and I recommend the purchase of 84 uniform shirts from Land's End ' for the amount of $2,403.75. ATTACHMENTS 1. Uniform Committee recommendation 2. Quotation from Land's End 1 ^ ' MEMORANDUM ' T0. FROM: SUBJECT: DATE: ' BACK GROUND Chief Bob Allen. Uniform Committee. Long sleeve uniform shirts. December 1, 1995 ' In February of 1995, the Owasso Fire Department began wearing their newly issued, one hundred percent cotton station work uniforms. The Uniform Committee's goal was to find an effective ' work uniform that was NFPA compliant, within cost restraints, and provided a uniformed appearance among the Fire Fighters. The old uniforms that were issued consisted of a polyester blend material, that under fire suppressions conditions, did no afford ' the members of the department adequate protection as defined by the NFPA. Currently our Fire Fighters are wearing short sleeve shirts ' due to spring and summer seasons, these shirts are manufactured by a company called Outer Banks, purchased and embroidered by Initially Yours of Tulsa. RESEARCH During the last nine months of wearing our new uniforms, we have been pleased with the performance, and comfort of these new issue uniforms. Our only concern is the color fading on the uniform shirts. Through research of possible vendors and suppliers, the ~, committee has found a manufacturer of one hundred percent cotton uniform shirts, that will sell directly to us at a competitive pricing. The company, Lands End, can offer us shirts of one hundred percent cotton, embroidered, that will last longer. Our criteria for evaluation was, colorfast capability, tailoring, rr and material. ' RECOMMENDATION The Uniform Committee recommends clanging from Initially Yours, to purchasing shirts from Lands End. As per Unior, contract. the C i ty of Owasso i s to supp 1 y t..e F ire F i ghters yyi th four 1 ong sleeve ur, iforn~ shirts for w ir:ter ~-year. DE c, 21, 1995 ~ : 50PP~ DATE; 12-21-95 L~l`TDS ~ END - _ _ ~ ._~~~~~ __ ~ _,~ ------_ ORDER CONFIRMATION RICK HOEFLING/CORPORATE SALES PH (608) 935-6789 Fax (608) 935-6363 1-800-535-3060 ext. 6711 ----------•"-~••-•---ADDRESS/SHIPPING INFORMATION---------------------- Sold To: Ship to Bob Allen SAME FAX NO.: 918-272.4498 ----------------------••--ITEM INFORMATION----------------------------- Itom Description Qty Siza Color Embroid Each Prig 30729n8x Mn R Ls Mash 84 M-XL Burgundy 525.00 92,100.00 Lands' End, Inc DISCOUNT 3 (210.00) Attn; Rick Hoafliny/Corp Sa1Qs 2 Lards' End Lano LOGO APPLICATIONS 420.00 DodgQVillo, WI 53595 1-800-338-2000 ARTWORK FEE 4 65,00 SHIPPING 5 28.75 Lands End Products are not fvr rpsaly. TOTAL 3 2,403.75 Coruorate Sales De~.21. 1996 4:60FM I,~r~~IDS" E`vD LANDS' END DIRECT MERCHANTS 2 Lands' End Lana Dodgeville, WI 53595-0001 TQ: Mr. Bob Allen Nu. 7946 F. 1 /? Lands' End Fax. No. 608-935-6363 FROM: Lands' End - RICK HOEFLING/CORPRATE SALES 608-935-6711 DATE:12-21-55 Dear Mr. Allen: Here is a vuote for the mesh shirts per your roquast. Please call me trhen you get this fax. If you hava any quasticns, plaasa call ma at 1-800-535-3060, ext. 6711. Sinc y, ~~~~ Rick Wdoflin MEMORANDUM TO: RODNEY J RAY CITY MANAGER FROM: JIM McELRATH CONIMLTNITY CENTER DIRECTOR SUBJECT: COMMUNITY CENTER WINDOW REPAIlZ DATE: December 27, 1995 BACKGROUND: For some time we have had trouble with water leaking in around the plate glass windows in the room used for ceramics, along the west side of the building. I had hoped that the repairs to the edges of the roof would alleviate this problem, but they have not. The windows have continued to leak. . I asked Gary .Orr, one of our City staff who has a great deal of experience with building construction, repair and remodeling, to assess the situation. He informed me that the leak was due to water entering around the frame itself and that it had developed to the point that the frames have rusted through in spots. -This has caused the whole four-window system to weaken and allowed the plate glass to crack. Gary recommended that we contact some glass companies for further assessment. ~ I contacted two companies, Owasso Glass and Dyer Glass, who both advised that the only acceptable solution to the problem was total replacement of frame and glass. Anything short of t this would be a stop-gap and could later on result once again in cracking of the glass, since the breakage is caused by stress due to weakening of the frame system. In light of the above, we asked for quotes from four companies for the recommended work to be done. All quotes are given with the understanding that the city will assume responsibility for removal of the old frame system, once the glass company has come in and removed the present glass. The city will also assume responsibility for any necessary structural reconstruction. Mr. Orr estimates the cost of removal and reframing to be no more than $200.00. (Both glass companies have advised us that due to the sometimes problematical nature of removing old steel frames, we would be better off doing the work ourselves.) Our specifications call for replacement framing of size 2" x 41/z", either in steel painted to match the original or in bronze anodized aluminum. The glass is to be 1 " gray, insulated. All related sill flashing and caulking is to be included. WINDOW REPAIR December 27, 1995 Page 2 Quotes were received as follows: Owasso Glass $2212.00 Dyer Glass, Tulsa $1971.00 Coulter & Company, Owasso $1388.00 Murray Womble, Owasso $2210.00 Because of the significant disparity between Coulter's quote and the others I have recontacted Coulter in order to be sure that the specifications were fully understood and would be complied with as indicated. They assured me, by written quote .(attached), that such was the case. FUNDING: Funds have been set aside in the capital outlay section of the Community Center budget (page 55) for building improvements and can be utilized to partially fund this project. The remaining unfunded portion of the repairs will be funded by reprioritizing appropriated funds from within the Community Center's budget. RECOMMENDATION• Staff recommends Council approval of the expenditure of $1388 to Coulter & Company, 13711 E 66 St N, for the repairs specified, and authorization for payment. ATTACHMENTS: Quotations from Vendors OWASSO GLASS Verbal quote of $2212 given by phone to Jim McElrath 1 1 1 1 DYER GLASS Sf: MIRRL7R, INC. 9740 L~A8T 54TH STREET • 7UL8A, OKLAHOMA 74146.5762 • (916) 6b~-32O5 ~ QATC Please lndlut0 tf1}, numN.r 0 012 5 4 rp ~ ~ tx O f ~~ fi S(7 _ when ardetln~ Att: Lisa i Lar Net due upon completl .. o... •PD, ~ER~ fG auR QUOTAT~QN oN THE Davos N~M¢o,6ula.lECT TO THE G~NDITIt7N8 NOTED: - :OND1110W5: The prices and terms on this quorar~on art not eab~eu to verbal changes or other ogreem~nts anlest approved in writing by the Homa Office al the Sells .II yuafotions and agreements are Contingent upon srrimes, accidents, hret, ara~lobif~ry of meteriols and all other causes beyond Our Cpnlrol. Pri[ef are bond on costs o ondi+igns eRntrng on dote o1 quo+ahon and ore sublee+ to thongs by the Soller before final acceptance. Typographical and stenoyrophic errors svbtect +o corrGCtion. Purchaser agrees to acceNt either overage or shortage nor in eltc•ss of fen percent fo be charged for pro•ro vrchaser auVmss liability tar potent and Copyright tnfring~menf when yvutjl are made to Purchaser's SpeCihcotions, When gvofplian specifies malertul to to }ufnlihed by fl wrChoser, ample ollOwance must be mode for roasonoble spoilage and material mist be of suitable quality ro IatiSitale elfiUenf production. Conditions nor specifically fared herein shall be governed by established trade Cvttom{. TCrms incansi7tQnt with these stated herein Wf11C11 may aRPear an PyrchasC xmol order will nor be binding an the $ellpr. Install new storefront West side of Community Center Price Includes; Wi ndo~r framing 2" X 4 1/ 2" bronze metal 19' 2" X 6 ~ 6" divided into four equal parts. Aluminum flashing dt sfill, (4~ 56 X 76 1" gray insulated units Demolition of existing glass Demolition of existing frames by others A Total $1,971.00 ~~~irA•r Itrtm r PuR 11~ TM Onwurq Bwrti, r?O f3o>, `t3sA, N;lnfurd, CT Uti1CW ~2y44 G EGI 1x3.`,1 Prnlcq s U S A Lail Tot: free 1 RUQTf. vAL10 Ft]R OAY6. 8Y OF~IGINAL Tq CONFIRM pRDER, ^Ir3N AND RETURN WHITE ACCEPTANCC COPY No~.16 '95 15:24 0000 COULTER 8~ CO. TEL 518-274-0421 P. 1 COULTER & COMPANY 13711 E. 66th St. N. Owasso. OK 78055 918-Z7~449a 918-272-7908 FAX - _ .. , 918-274-0421 FAX -Ken Coulter & Trig Nannah OWASSO COMMUNITY CENTER NOV. i6 95 Sob _-----._ ..... . __.. _..._---- ----_ _. -.- .._-__ _.---------- --__.___.-_---- llatc ,9 OWASSO, OK Location _._-..-----------.~__....---_-------.-_-- Plans & Specifications Dated 19 ,,,_ KEN COULTER Proposal Submitted To: Prepared By :_.:....._....__.. JIM McELRATH -- --. Amount of Bid: 1,388.00 iNet Cash) We propose to furnish and install material according to the above plans & specifications for Amount of Bid _:_ _.._-_.__..........-------_ _-__ .. _..-. .r_ Dollars sc~PE or wORK: INCLUDES: 2 X 4 1/2 BRONZE ANODIZED FRAMING. I" GRi/Y INSULATED GLABg. ALL RELATED SILL FLASHING & CAULKING. EXCLUDES: 1. ANY I'T'EMS NOT LISTED AS INCLUDED. 2. FINAL CLEANING AND PROTECTION OF MATERIALS ON JOBSITE. ~ this proposal is subject to the terms and conditions appearing on the reverse side hereof, al! oI which are part of this proposal. Phis proposal is subject to recision ii not accepted within thirty (30- dars from the date above. We solicit yo early acceptance of this proposal in which event we promise to give the work our most careful ~ attentio . ACC~PT>cD: Yours e truly, f-~~r: O T ~ C PANY ~-- -- ----- -- . - -- _.._ J.... bate __.._._- .... ..... _ - !9 ._.._.._-- TG~'d ~~Jlrl DATE: Dec 4, 1995 QUOTATIQN PAGE 1 QF 1 HURRAY WOMBLE, TNC. P U BOX 3325 -~ 'T'ULSA, QIi 741.01-3325 PHONE: 918-272-6977 FAX: 918-272-6122 TO Owasso Community Center JOB Attn: Jim Fax# 272-4977 LOCATION ARCHITECT WE Q17QTE AS FC>LL0W8: Ta remove existing glass from existing west window $100.00 To install new west window and 1" clear insulated glass $2110.00 FOB job site Plus tax Quote good far 30 days Terms: Materials 30 days net. Labor 90~ monthly estimate balance an ~ Completion. Sales and Use Taxes not included unless specifically stated above. All orders, contrasts, and del:iverie~s ~cubject to Credit approval. Quotation is made for z~CGeptanCe within 30 dz~ys of the date eg quotation and subject to price changes Caused by government xegulati.ens ar ether causes beyond our Control. Deliveries are contingent o~n strikes, acCident5, delays ~ of common carriers, or other causes beyond our vontrol. claims fer damages ar shortage are the responsibility of the customer. ~ Respectfully, Aaaepted sy Date Murray Womble, Ine. By -,- Michael. Donald MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: EASEMENT CLOSING REQUEST - A & W DEVELOPMENT DATE: December 20, 1995 BACKGROUND: The City of Owasso has received a request for the closing of a 10' drainage easement located on the westerly portions of Lots 4 & 5, Block 4, Country Estates Addition. The drainage easements are located immediately east of a 17.5 utility easement, which serves as the western boundary of these lots. A reduced copy of the subdivision plat with the drainage easement highlighted is attached for your information and review. The request was reviewed by the Owasso Technical Advisory Committee at their November 29, 1995 meeting. At that meeting the utility companies had no objections to the request as they have no utilities located within that easement. Mr. Groves from the Engineering Division also had no objections to the closing as the drainage in this area was routed through the street rather than through the drainage easement. There are no plans for drainage structures of any kind at this location. The Owasso Planning Commission unanimously approved the drainage easement closing at their December 12, 1995 regular meeting. If the Council approves this request, an ordinance will be presented at the January 16, 1995 meeting, formally adopting the closing request. RECOMMENDATION: Staff recommends approval of the easement closing request, closing the 10' drainage easements contained within Lots 4 & 5, Block 4, Country Estates Addition. ATTACHMENTS: 1. Copy of Country estates plat. 2. Copy of request letter from David Cantrell, Engineer for A & W Development. CAKTRELL ~ ASSOCIATES Engineering & Surveying 202 E. Second, Suite 110 Owasso, Oklahoma 74055 11-21-9 Tirn looney City- Planner City of Owasso P.O. Boy 180 O~~rasso Oklahoma, 74055 lE: Vacating 10' easement at Country Estates Dear Sir: ~~ ~e~ ~i-a~' v~ ~ /~~~i~ P~ ~~ The plat of Country Estates shows a 10" drainage easement adjacent to a 1?.5' utility easement along the west side of lots 4 and 5, block 4 of country estates. This easement is not needed since there is no drainage structures in this area. We would like to vacate this unnecessary easement as we have indicated on the attached plat. If you have any questions or need any more information please contact me at ?74-8009. fours T y, David Cantrell, engineer for Ad~.W Development i 21 N o SCALE 1" =100' U COUNTY ESTATES AN ADDITION TO THE CITY OF OWASSO. OKLAHOMA, BEING A PART OF THE S 1/2 SE 1/4 OF SECTION 6, T -21 -N, R -14 -E, TULSA COUNTY, OKLAHOMA CURVE DELTA RADNB me CURVE DELTA -111 , CI -03.17' w.Do 82.e) C12 90.00'07 25.00 c2 OT55.48' 40.00 82.79 CI] 90'00'00' 25.00 _ c3 8-45' 25.00 39.25 CIl eT5T27 25.00 Ca 90'CO'C7 25.00 ]9I) C,5 9002'40' 25.00 Cs 9000'07 25.00 39.27 CIS 9002•{0' 25.01 • 9005'C7 25.00 39.27 C17 eT57'20' 25.00 • 9000'07 25.00 39.27 CIS 9002.40' 40.00 t PRODOSED PHASE -; 1 1e 90CD'C7 25.OD 39.27 CI9 aT19'27 40.00 I LOCATIONS MAP I I I `I C9 90'00'07 21.11 39.21 C21 9001.00' 21.11 C10 9Too'07 21.00 39.21 C21 9TC-ol Moo 1843.87 56 uc - c1, 9000'07 25.00 39.27 C22 9004'37 21.01 TOTAL ACREAGE: 41.93 S 89'50'54 E !0 7299 7.5 s0$ ].3 _ I1.91 C23 900J'fY 21.00 TOTAL LOTS: 138 815 8 3 8 3 8 ��F 8By 8 LF - t g g g m_• a -„ 6 R .- g�'11.10 0 yuc,,, m h,vr - $ EAST 118th STREET NORTH = $ 8.00 fi5.00 61.00 11.0 U t6 � n6300n n '2 SO 50.00 68.24 66.24 66.24 68.2 66.24 66.24 $66� 68.24 68 918- 272 -1263 LP -e�o� F ! I c 8 4':8 4414 eR.e "1 « °0 14$ ° ,Ida' .ea 2,ac ° 9n ry 8 °S 8 I. S 1 7 135.00 1p g- 8 $ 13s.00 8 so 8 v,18 �1a8 00 a so �» ,• y r , 699 7 "8 a' 8 8 Je. 2 Moo 5° g- DEVELOPER A & W LAND DEVEL OPMENT, P.O. BOX 7 ° FAST 117th STREET NORTH v e �osoe 4 "7 7.- \ io °81 2l.ee SS I 1.11_ $ i - ___ _ •- Poe OWASSO, OK 74055 1 77 a So a lv.ao° n ;z!_ w, 146.90 a -^^ l h 918- 272 -1263 LP -e�o� F ! I c ,. 7 4':8 4414 eR.e "1 « °0 14$ ° ,Ida' .ea 3n. - 2 - e9.eD 2i ' - 135.00 1p g- 3 e.22 $ 13s.00 F so �.uso 8F 8 v,18 �1a8 00 a so �» ,• y r , 699 7 "8 a' 8 8 Je. �s o� iM1�'ab' n °J. o as 8.. c w 8 o •I .,o °_Z Iso.o1 1 y CANTRELL AND ASSOCIATES, I S 9T00.5C E IJ ae.69 66.00 0.15 M1M1S ID:ae; „f 1, a 75.50 202 EAST SECOND, SUITE 110 n ]6.1 P 90.00 s - OWASSO, OK 74055 ' la 4 ]6.00` •e 16e.00 N 89'50'54" W - 330.00 �+a 168.00 8 � 5.99 Ia5.02 229.1) X ev67u w 2175.12 116th STREET ° n ^ , < -- a R $ • 330.00 FT ') J� ° q� 66.10 85.02 M1 v R_ ) - IJ2.11 -$ ^ Iw'7� g ,1 0.90 1 Iw.00 ° N 8950'54 W D o S ` I� ^ a�.eD 64.69 V ,, /� ,1.93 $ )0.00 i ,`g )0.00 ]0.01 g •g 9.32Jj R "10.0 V �� Nom, m 11v.00 '-° -tw.61 lao.9n - . d „5.00 oo 8 _ m _ _ u R R =_ DEVELOPER A & W LAND DEVEL OPMENT, P.O. BOX 7 oe 6 ;e g o a • 0 a� o_ s 'oo Z Poe OWASSO, OK 74055 1 77 a So a oY lv.ao° n ;z!_ w, 146.90 a -^^ l 918- 272 -1263 taJ N F N 8949'33' IN Q 0_ Q s 0 3 ^ = 0 O 8 ° 2 S O 135.00 1p g- q b F F 8 Sa v b u I= 113.00 _ < Z 14,92 .9 a• v/t 00 a z .- , 699 7 n ° I QU 8 5 " 145.00 ss3 t .''.wee$ J ° g ENGINEER EAST 118th PUCE NORTH Z CANTRELL AND ASSOCIATES, I 8 » S = ,13.01 ae.69 66.00 0.15 M1M1S ID:ae; „f 1, 202 EAST SECOND, SUITE 110 " 8 = s - OWASSO, OK 74055 N 89'50'54" W - 330.00 918- 274 -8009 S.E. CORNER SECTION 6, T-21-N. NORTH R-1-1. 11L. �� COUNTY, KLAHOMA O 22x.•2 8 8 r w �_- M 2175.12 116th STREET L.N A� L.N A. INA. MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO MARCIA BOUTWELL RESOLUTION TO CALL ELECTIONS -COUNCIL WARDS 3, 4 & 5 December 27, 1995 Pursuant to the provisions of the Owasso City Charter governing the election of City Council members, the Council shall take action by Resolution to call any necessary Ward Elections. Such elections are needed for the following Wards: Ward #3 Three Year Term (Charles Burris) Ward #4 Three Year Term (Mary Lou Barnhouse) Ward #5 Two Year Term (Michael Helm) Staff has prepared Resolution #96-01 which, if approved by Council, calls for elections to be conducted for these Wards and allows for proper notification to the Tulsa County Election Board. It also identifies the process that must be followed to meet all legal requirements. The filing period is February 5, 6, & 7, 1996. All candidates must file a Declaration of Candidacy with the Tulsa County Election Board between 8:00 a.m. and 5:00 p.m. on those ~ days. The primary election is set by Charter and will be March 5, 1996. If a general election is necessary, it will be held on April 2, 1996. A general election will be held if one candidate in the primary election does not receive a majority of all the votes cast for that Ward. The elected councilors will be sworn in at the first meeting in May (May 7, 1996). RECOMMENDATION: Staff recommends approval of Resolution #96-01. ATTACHMENT: Resolution #96-01. CITY OF OWASSO, OKLAHOMA RESOLUTION NO 96-01 ' NOTICE OF ELECTIONS AND CERTIFICATION WHEREAS, a Primary Election shall be held on the 5th day of March, 1996 for the purpose of electing Council Members to the City of Owasso, Oklahoma, for Wards and terms as follows: WARD NO. TERM 3 3 years 4 3 years ~ 5 2 years WHEREAS, a General Election, if necessary, shall thereafter be held on April 2, 1996 to elect said Council Members. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: 1. That anon-partisan Primary Election for City Council Members, as set out, be held on March 5, 1996. 2. That the General Election thereafter, if necessary, be held on April 2, 1996. 3. Only qualified electors of the City of Owasso who reside in the respective ward shall be qualified to hold the office of Council Member. BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Tulsa County, Oklahoma, hereby certifies to the Tulsa County Election Board that the following numbered precincts are to be opened: 750, 751, 752, 753, 754, and 755. The City of Owasso certifies that there are no qualified electors who live within the one- hundred feet fenceline that goes into Rogers County. The filing period is from February 5, 1996 through February 7, 1996 for the Primary Election. PASSED AND APPROVED this 2nd day of January, 1996 by the City Council of the City of Owasso, Oklahoma. Charles L Burris, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney