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1996.01.16_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: January 16, 1996 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 12, 1996. Marci Boutwell, City Clerk AGENDA 1. Call to Order 2. Invocation Glcn L;syon Pastor First Christian Church, Owasso 3. Flag Salute 4. Roll Call 5. Reading of Mayor's Proclamations. Mayor Burris Attachment #5 The Mayor will present a proclamation to Ram Cafe, as Business of the Quarter for the First Quarter of 1996. Owasso City Council January 16, 1996 Page 3 ' 10. Consideration and Appropriate Action Relating to a Request for the Award of a Contract for Street Repairs and Modifications at Various Locations Within the City of Owasso. Mr Carr ' Attachment #10 Staff will recommend Council approval of the award of a contract to Newman Contracting ' Company Inc, Tulsa, OK in the amount of $84,584.00 for street repairs and modifications at various locations within the City of Owasso as specified in the bid documents. 1 11. Consideration and Appropriate Action Relating to a Request for a Supplemental Appropriation to the Ambulance Capital Fund Budget. Ms Bishop Attachment #11 Staff will recommend Council approval of a supplemental appropriation to the Ambulance .. Capital Fund Budget in the amount of $6684, thereby increasing the total budget to $91,684. 12. Report from City Manager 0 13. Report from City Attorney PROCLAMATION CITY OF OWASSO, OKLAHOMA 1 RAM CAFE FIRST QUARTER 1996 BUSINESS OF THE QUARTER IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 16th day of January, 1996. Char es L Burris Mayor WHEREAS, The OEDA, the Owasso Chamber of Commerce, the Owasso Reporter, and the City of Owasso have developed a special business recognition program as a means of honoring the valuable contributions of local, community- minded ' businesses; and, WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited by its business owners and employees and their active support of community t events; and WHEREAS, The involvement of businesses through their support of local projects and promotions by the sharing of their resources, provides for the economic well- ' being of the community and demonstrates a commitment that goes beyond the standard measure of business success; and, ' WHEREAS, Mary Lou Barnhouse and her employees at the Ram Cafe have demonstrated concern for the Owasso community through involvement in various community- wide projects; and, ' WHEREAS, A consistent quality in business operations, together with a focus on the betterment of Owasso through civic activity, merits appreciation and recognition by the entire community, NOW, THEREFORE, I, Charles L Burris, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim 1 RAM CAFE FIRST QUARTER 1996 BUSINESS OF THE QUARTER IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 16th day of January, 1996. Char es L Burris Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, JANUARY 2, 1996 The Owasso City Council met in regular session on Tuesday, January 2, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 29, 1995. ITEM 1: CALL TO ORDER Mayor Burris called the meeting to order at 7:00 p.m. ITEM 2: INVOCATION The invocation was given by Pastor Fred Williams of the Owasso Freedom Baptist Church. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Burris. ITEM 4: ROLL CALL PRESENT ABSENT Charles Burris, Mayor Danny Ewing, Vice Mayor Mary Lou Barnhouse, Councilor Michael Helm, Councilor Joe Ramey, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF DECEMBER 19, 1995 REGULAR MEETING. Ms Barnhouse moved, seconded by Mr Helm, to approve the minutes as submitted, by reference made a part hereto. AYE: Barnhouse, Helm, Ramey, Ewing, Burris NAY: None Motion carried 5 -0. 1 Owasso City Council January 2, 1995 are on a mail order basis and there are no local vendors authorized to handle the product, therefore a situation exists wherein a sole source purchase is justified. The request was for the purchase of 84 long sleeve uniform shirts (4 for each firefighter). Mr Ewing moved, seconded by Ms Barnhouse, to approve the purchase of 84 long sleeve uniform shirts from Land's End ' Direct Merchants, Dodgeville, WI, in the amount of $2403.75, and authorization for payment. AYE: Ewing, Barnhouse, Ramey, Helm, Burris NAY: None r Motion carried 5 -0. r ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE REPAIR AND REPLACEMENT OF PR WINDOWS AT THE COMMUNITY CENTER. Water has been leaking in around the plate glass windows in the room used for ceramics at the community center. Staff was advised by two glass companies that the only solution to the problem is total replacement of the frame and glass. Four companies were contacted for quotes for the removal and refraining of the glass, with the removal of the old frame system and any structural reconstruction being accomplished by city workers. Staff recommended the approval of an expenditure of $1388.00 to Coulter & Company of Owasso for the work specified. Mr Ramey asked about quotes for the removal of the old frame system. No quotes were requested for that work. Following discussion the item was deferred to the next regular meeting to allow for quotes to be received on removal of the frame system. ' ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO CLOSE A 10' DRAINAGE EASEMENT LOCATED ON THE t WESTERLY PORTIONS OF LOTS 4 & 5. BLOCK 4. COUNTRY ESTATES ADDITION. ' On December 12, 1995, the Owasso Planning Commission recommended the closing of a 10' drainage easement located on the westerly portion of Lots 4 & 5 in Block 4 of Country Estates Addition, as there are no drainage structures in the area. No objections were presented by ' members of the Technical Advisory Committee or the Engineering Department of the City of Owasso. Mayor Burris moved, seconded by Ms Barnhouse, to approve the easement closing request. 1 AYE: Burris, Barnhouse, Ramey, Helm, Ewing NAY: None Motion carried 5 -0. Owasso City Council January 2, 1995 ITEM 16: NEW BUSINESS Mr Miller requested assistance on some street problems and asked about a time frame on some repairs. ' ITEM 17: ADJOURNMENT. ' Mr Ramey moved, seconded by Ms Barnhouse, to adjourn. AYE: Ramey, Barnhouse, Helm, Ewing, Burris NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:50 p.m. Marcia Boutwell, City Clerk in on 1 5 Charles L Burris, Mayor IP rTTV nF nWASSn GFNFRAT, PUNT) .r . 1/1 ?19A R:51: ?9 A/P MATMn RFPnRT APAPVR PAGE: 5 1� Pit # VF,NnnR nFsrRTPTTnN AMnTTHT r ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- MANAGF,RT AT. ------------------------------ 96004 3 ATZT WTRRT.RSS SFRVTC'FS PHnNF. TJSF -RAY 79.7n 9A1.'381 TRFASTJRF,R PF,TTV rASN RF,TMT3 PF,TTY CASH 7.00 961RR1 TRF.ASTIRF.R PETTY CASH rOMPTTTF.R TAgV FnRC'F. 99,97 961418 C:TTV GARAGE, PARTS 1 2/95 149, 27 961419 GO SYSTEMS FITF.T. 1 2195 68.67 I961,424 PAI,Arp nPPTf.P STJPPT.V nPVTrF. STIPPT,TFS ------- - - ?�R5 T)F,PARTMF,NT TnTAT, ____} ? ?9,96 kNANCF, ------------------------------ t961 ?.3l RF.GFNA PARSONS TTTTTTnN RF.TMRTTRSF.MF.NT 171,00 961.417 SAM'S (7T,TJT3 nFFTCF, SITPPT.TF:S 1,1,A7 961474 PAT.AC'F nFFT('P. SUPPLY OPPMF. SIIPPT.TFS 4;,q? ------- - DEPARTMENT TnTAT. _ _ _ _` ? ?5.99 COMMITHTTY ------------------------------ T)FVFT.nPMFNT 96011A TULSA COUNTY MTS nTAJ. -TIP SF.RVT('F 40.00 9A1.418 CTTV GARAGE, PARTS 1 ?l95 15.57 9A1419 GO SYSTEMS FT1F.T. 1 2!95 149.05 961.424 PAT,A('F, nFFTC;F SUPPLY nFFTrF, .r,IJPPI,TF,S 1. ?.9n pa nFPARTMF,.NT TnTAT, ____} ?17,5? MTINT('TPAT. COTIRT ---------------------------- 960041 CHART.F.R RAMSF.Y RFTAT1TF.R 8?5.00 96004? MTCNAF,T, n, RTT.SARF,('m RF.TATNF,R R ?5.00 r 9614 ?4 PALAU nFFT('F. SUPPLY nFFT('F STTPPT.TRS 1 ?,A5 T)F.PA.RTMFNT TnTA.i, ____? 1766 ?,AF, F,NSTNF,FRTNG ---------------------------- 9A1 198 nFFT(`F T)FPnT C`ART-) PLAN nPPTC'.F F,TIPPT.TF.S 41-14 9Al2PR YTMRAT.T. A(7, HAT ?T)WARF, nPFRATTNC; SITPPT.TF4 7.49 IP ' 1/1111_/9A 8,011 *?9 C:TTY nF nWASSn GENF,RAT, FTTNT) A/P rT.ATMS RFPnRT APAPVR PA(;F.; 7 Pn # VFNT)nR nFSrRTPTTnN AMnITNT t--- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- CEMF.TF,RY o m------------------------ - - - - -- 961419 sn SYgTF.MS FTTFT. 0/95 IDEPARTMENT TCTTAT, = = = =) nT.TrF SF.RVTCR. R ----------------------- - - - - -- NTMAT, rnNTRnT, ----------------------- - - - - -- 961899 T(TMRAT.T. ACE HARDWARE DEPARTMENT TnTAT. = = = =) 7�- It TRF, SFRVTrF.S ------------------------ - - - - -- F- 9AQORn AT3�T WTRFT.FS(.; SF.RVTC FS PNONE TTSF- AT.FXANT)F.R 960 247 9AnOR0 AT$T WTRF,I.F,;(; SFRVTrF,S PHONE, TTSF -AT.T. rnPT ;nijprF TNC- 9A00S? WAT. -MART FTT.M /T)F.VFT.nP /STTPPT.TF.R 9600gq HnWARn RTAMPER RF,TATNF,R /SF,RUCE9 ' 9600:4 WF.STF.RN 411(;TNF.SS PRnT)11rTS rnPTF.R MATNT VnT.ITNTFFR 9A1 19R nFFTU TTPnT CARD PT,AN nrPTrF (-;TTPPT,TF,S 96l q7R TAC:P ANNUAL T)TTFfi 961.408 RF,ASnRS PRTr.F, RTTF, nPFRATTNt STTPPT.TFS 961409 rnTTT.TF.R z COMPANY C;T..ASS RFPT.ArF.MRNT 961.410 SUBURBAN nFFTr.F SITPPT,Y TRATNTNG PLANNERS ps 961417 SAM'S CLUB JANTTnRTAT. /MATNT STTPPT.TF.S 961.41.7 SAM'S rT,TIB rnMPTTTER PAPER 961.418 rTTY GARAGE PARTS 12/95 961419 rn SYSTEMS FTTFT. 12/95 ' 961440 T.nRT MnT.TNA TTTTTTnN RFTMRTTRgPMF.NT 9A1.45R AT &T PAC;F,R /r7ANA nFFTCER DEPARTMENT TnTAT, NTMAT, rnNTRnT, ----------------------- - - - - -- 961899 T(TMRAT.T. ACE HARDWARE DEPARTMENT TnTAT. = = = =) 7�- It TRF, SFRVTrF.S ------------------------ - - - - -- F- 9An ?47 ATT�T WTRFT.F.nS SFRVTC'F.R 960 247 ATZT WTRF,T.FSS SF.RVTrF.R 9565AR rnPT ;nijprF TNC- 901ORR VTMRAT.T. ACT HARDWARE 9Al'74R WAT. -MART 961 ?44 rRnW RTTRT.TN(.AMF pm 9A1?47 VnT.ITNTFFR STTPPT.TFS /ANTMAT. rnNTRnT PHnNF TTSF -AT.T. PHnNF, TTSF.- AT.T.FN t.nPTF.R T.F.AFR nPF,RATTNt, glTPPT.TF.F nPFRATTNC; RTTPPT.TFS VF.HTrT.F C;TTPPT.TFP FTRF RTTNR 1 ?.81 t ?.81. RR,R9 ?15,1.0 q77, R9 1.50,00 1 ?0.00 1.8,87 10(1,00 1. ?6,76 95,00 89.50 54.69 ?59,81. 487,75 1,799,71. 171,00 1.8,95 4, 067,4? 79.48 79.48 11.40 ?R, 14 154.00 4A. 7.q 5 ?_q? ?t 1 445.50 ' rTTY fir nWAPPfI GF.NRRAT. FITNTI ' 1 /1 ? /9A P.:91,99 A/P f'T.ATMP RF.PfTRT APAPVR PAGV, Pn # VFNT?f1R nF.Pf'RTPTTnN AmnT1NT ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 9A1 94R WIT. -MART nPPTf'F glTPPT.TFP 4.97 9A1.41? T)AV TTMFRP TNr.. nPPT(`F FTTPPT.TF.R R 9.90 9A1417 PAM'S rT.TTR fTFFT('F PTTPPT.TF.P 17.98 9A1.417 PAM'P rT.TTR RF.PATR/MATNT PTIPPT,TFG IIA1424 PAT.AC:F. f1FFTrF. PTIPPT.Y (iFFTf'F PTiPPT.TFP ' nF,PARTMF.NT TnTAT. = = = =T =BART{ MA TNTFNANrP ------------------------------ 9AI37q AT %T WTRFT.F.RP SF.RVT('FS PT4nNF i1PF- WAP.RFN 9A141R rTTV AARAGF, PA.RTP 1 2/95 9A1419 fill RV(;TF.M.r, FTTFi. 1?/95 T)F,PARTMF.NT TnTAT. ,cnNnMTC nF.VFT.fiPMF.NT ------------------------------ 9hn0R7 AT3�T WTRFT.FPP (;F.RVTf'RP PRnNF. QPF.- TTART)TN T)FPARTMF,NT TnTAT, ' PUNT) TnTAT, 1 5.99 40.71 1.1. ?,05 1A.An RR,Rrl 91.85 14A.Rn 17.09 1.7.09 ?7,?R9.RR 9 ' ('TTY C)F ()WASS() ,TTTVF.NTT.F ('lMTTRT FUND '1/12/9A R'51, ?9 A/P ('T.ATMC; RFP()RT APAPVR PArP., P() # VRNnnR T PgrRTPTTnt; AMMINT -- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- JTTVF.NTT.F (.niYPT --------------------------- 9AI , - R4 SAN17Y FRF.F.T.ANT) .TTTVF.NTT'.F mTJNRFT.TNA 9()-()() OP ------- - - - - -- T)FPARTMFNT TnTAT. ____) 5(),()0 FTTNT) TOTAT. ____) ------- - - - - -- 50,00 1 1 ? ' PTT`T or nWARRn F. - 911 /1 ?/9A R:51 :?9 A/P (:T.ATMR T ?FPnRT APAPVR PAGF.' Pn # VFNT)nR T1F.Rf'RTPTTnN AMnlTNT --- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- P(IT,T('F, r.nMMTTNTr.ATTnN.C; w----------------------- - - - - -- 9A1 nos SnTTTRW.F.STF.RN RFT.T. T.F.T.F. F. -911 111 R47,96 DEPARTMENT TnTAT, _ _ _ _? 1 7 R4? .9A PUNT) TnTAT, ____} 1 JR4 ?.9A 4 PUNT) TnTAT, ____? R41582,1A GRANT) TnTAT, ____) ?1431,R8,51. 14 rTTY OF OWAfiRn rAPTTAT, PRnJFrTR GRANT ' 1 /1 ? /9A R:51,99 A/P ('.T.ATMq RFPnRT APAPVR PAGF.� Pn # VF,NT)nR T)F,S('RTPTTnN AMOUNT -- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- rT)RG -NRP, rnNTRACT A599 FT) 87 ---------------------------- 9A1401 YnArMAM F.NTF.RPRTRFG TNr' RnAT) /TTTTT.TTY TMP 11/7/95 7R,n74,A7 9AI.4RR TNrnG AT)MTNTSTRATTVF. (;RRVTrF,R 455,84 �. T)FPARTMPNT TnTAT, ____? 7R7480,51 tT)nr-rDRG- CONTRACT A617 WR 94 ------------------------------ ' 9A14RR TNrnn AT)MTNTRTRATTVR (;F.RVTrPR 891.91 T)F,PARTMF,NT TnTAT, ____) q91,91 rT)R(;- F.T)TF, PRF.rTRTnN PRn,TFrT 961402 THF. RRF.TSrH (7n PARKING /T)RATNASP 11 / ?R/95 5,RAI ,On 961.42R t TNrnG AT)MTNTRTRATTVE c;PRVTrF,R 409,A4 DEPARTMENT TnTAT, 53710.64 PUNT) TnTAT, ____? R41582,1A GRANT) TnTAT, ____) ?1431,R8,51. 14 B 1 0 12 rTTY nF nWASRCI C:TTY SARASP '1/1 ? /9A R:91' 29 A/P (.T.ATMG RFPCIRT APAPVR PASF: Pn # VFNn R T)FRC;RTPTTnN AMCITTNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- rTTY GA.RAGF ---------------------------- 960974 FXTTIF. CYTRP RATTFRTF.S 214. ?1 9A1195 MTT,F,AGF, MASTF,RS TTRF, RF,PATR /PART^ 1 RR.9() 9A124q WAT. -MART npp..RATTNS STTPPT.TF.S R.7A 9A141.4 MTMRAT,T. ArF NART)WARF. RF.PATR /MATNT gTTPPT.TFR 1 ?.99 9A141A PARTS PT.TTR OPF.RATTNG STTPPT.TF.S ?A,79 a 96141.6 PARTS PT,TTS PART; ?7599.58 to 91141 A PARTS PT.TTS RMAT.T. TnoT.S ?A ,1 R 9A1.417 SAM'S rT.TJR RF.PATR /MATNT RTTPPT,TFfi ?9.9A p 9A1419 sn RV TRMS FTTF.T. 1 ?/95 R_Tt1 9514 20 MAXWF,T,T, nTT, mRP nTT, /FT,TJTT7S 5R5.70 9A14 ?4 PAT.AC:r nPPTrP fi1TPPT.V nPPTC'R STTPPT.TPR ?.R5 9A 14-)9 YAT.F, TTNTFnRM RF.NTAT, TJNTFCIRM C;T,F,AN /RENT 57-AO T1F,PARTMF,NT TC)TAT, 756.8R FTTNT) TnTAT, ____) 1775A.R'4 B 1 0 12 CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/06/96 DEPARTMENT OVERTIME TOTAL EXPENSES EXPENSES Garage $0.00 $21097.34 APPROVE 01/16/96 Mayor Council Member Council Member MEMORANDUM ' TO: RODNEY RAY, CITY MANAGER yLL ' FROM: JIM McELRATH, COMMUNITY CENTER DIRECTOR r SUBJECT: COMMUNITY CENTER WINDOW REPAIR ' DATE: January 12 1996 ' BACKGROUND: At the January 2, 1996, Council Meeting, staff proposed Council approval of a project to repair the windows and frames on the west side of the Community Center. The proposal recommended that for the sake of economy, one element, the removal of the old metal frames, be done by city staff. Council asked staff to do further research to find out how much each glass company that bid would add to their original quote to do the entire job, r including demolition and removal. All the companies, and one additional company, were contacted and the following bids were received. Companies Bidding: Old Quote: New Quote: Difference: Owasso Glass $2212 $1700 -$512 Dyer Glass, Tulsa $1971 No bid No bid Coulter & Co, Owasso $1388 $2288 $900 Murray Womble, Owasso $2210 $2390 $180 Advantage Glass, Tulsa No bid $2101 N/A It should be kept in mind that Staff originally estimated the cost of demolition and removal of the window frames to be approximately $200, if we did the removal with in -house personnel. Because of the significant disparity between Owasso Glass's old and new quotes, I contacted Mr. Ken Elliott, owner, to discuss this with him. He assured me that he realized that he had probably not been cautious enough in adding up the figures for his second quote. Although he stood to make very little profit on the job, he would, however, stand by his proposal. He gave me further verbal assurance that he fully understood the specifications and that repairs will be made as specified. All quotes except Coulter & Company were written and are attached. 1 1 1 1 1 1 1 OWASSO GLASS 205 S. Main Owasso, OK 74055 Ph: 272-4490 rDATE DESCRIPTION CHARGES CREDITS BALANCE v Y 11 U 1'.J 1111 DATE: Jan 4, 1996 PAGE 1 OF 1 ' QUOTATION MURRAY WOMBLE, INC. P O BOX 3325 -- TULSA, OK 74101 -3325 PHONE: 918- 272 -6977 FAX: 918 - 272 -5122 TO Owasso Community Center JOB ' Attn: Jim Fax# 272 -4977 LOCATION ARCHITECT WE QUOTE AS FOLLOWS: IV W Qu�of�� To remove existing window frame and glass from west wall $250.00 To install new west window and 1" clear insulated glass $2140.00 FOB job site Plus tax Quote good for 30 days Terms: Materials 30 days net. Labor 90% monthly estimate balance on eompletibn. Sales and Use Taxes not included unless Specifically stated above. All orders, contracts, and deliveries subject to credit approval. Quotation is made for acceptance within 30 days of the date of quotation and subject to price changes caused by government regulations or other causes beyond our control. Deliveries are contingent on strikes, accidents, delays of common carriers, or other causes beyond our control. Claims for damages ' or shortage are the responsibility of the customer. Accepted NNW By fm Date In TH. TU' d T T' Respectfully, Murray Womble, Inc. By Michael Donald your �ejv\o MEMORANDUM 1 TO: RODNEY J RAY ' CITY MANAGER FROM: JIM McELRATH COMMUNITY CENTER DIRECTOR SUBJECT: COMMUNITY CENTER WINDOW REPAIR ' DATE: December 27 1995 BACKGROUND: For some time we have had trouble with water leaking in around the plate glass windows in the room used for ceramics, along the west side of the building. I had hoped that the repairs to the edges of the roof would alleviate this problem, but they have not. The windows have continued to leak. ' I asked Gary .Orr, one of our City staff who has a great deal of experience with building construction, repair and remodeling, to assess the situation. He informed me that the leak was due to water entering around the frame itself and that it had developed to the point that the frames have rusted through in spots. - This has caused the whole four - window system to weaken and allowed the plate glass to crack. Gary recommended that we contact some glass companies ' for further assessment. I contacted two companies, Owasso Glass and Dyer Glass, who both advised that the only acceptable solution to the problem was total replacement of frame and glass. Anything short of this would be a stop -gap and could later on result once again in cracking of the glass, since the breakage is caused by stress due to weakening of the frame system. ' In light of the above, we asked for quotes from four companies for the recommended work to be done. All quotes are given with the understanding that the city will assume responsibility for ' removal of the old frame system, once the glass company has come in and removed the present glass. The city will also assume responsibility for any necessary structural reconstruction. Mr. Orr estimates the cost of removal and reframing to be no more than $200.00. (Both glass companies have advised us that due to the sometimes problematical nature of removing old steel frames, we would be better off doing the work ourselves.) Our specifications call for replacement framing of size 2" x 41 /z ", either in steel painted to match the original or in bronze anodized aluminum. The glass is to be 1" gray, insulated. All related sill flashing and caulking is to be included. 1 r 1 Nov-16 '95 15:24 0000 COULTER 8 CO. TEL 918- 274 -0421 C.COULTER & COMPANY 13711 E. 66th St. N. Owasso. OK 74055 918- 272-449- 918- 272 -7908 FAX 918 -274 -0421 FAX - Ken Coulter & Trip Hannah OWASSO COMMUNITY CENTER, NOV. I6 95 Job OWASSO, OK Location Proposal Submitted To: JIM MCELRATH 19 Plans & Specifications Dated i9 KEN COULTER Prepared By Amount of Bid: 1,388.0o —(Net Cash) P. nl�d'r We propose to furnish and install material according to the above plans & specifications for Amount of Bid _: ..._ .. Dollars SCOPE OF WORK: INCLUDES: ' 2 X 4 1/2 BRONZE ANODIZED FRAMING. 1" GREY INSULATED GLASS. ALL RELATED SILL FLASHING & CAULKING. ' EXCLUDES: 1. ANY ITEMS NOT LISTED AS INCLUDED. 2. FINAL CLEANING AND PROTECTION OF MATERIALS ON JOBSITE. This proposal is subject to the terms and conditions appearing on the reverse side hereof, all of which are part of this proposal. This proposal is sub)ect to recision if not accepted within thirty (30) days from the date above. We solicit yo early acceptance of this proposal in which event we promise to give the work our most careful attention . ' Yours er truly, ACCEPTED: tnr: O IT C PANY - - - -- ` -- — Date / DYER GLASS & MIRROR, INC. bills 9740 ItAST 54TH HTREET - TULSA, OKLAHOMA 74146 -5762 a (91 8) 663 -32[3 OAT[ pfaase IAEIgb tDls number 001254 ' TO City f7f Q',�i''ii� when ordering rquR IN IJtRY �T(a Net due upon com letlol -- _ - -- wwgl08Ea iHIPPIN A [ I TO ME 9WiP11bFI5_VT1- ait Att; Li IALERPER1119141 I Larry (ERE Ili OUR QUOTATION ON THE GOODS NAMEO,SUSJECT TO THE CONDITIONS NOTED! ■PD. Ilan L1 .ONDITIONS: The prices and terms on this quotation are not subject to verbal changes or other cigreemenis unless approved in writing by the Home Oflice of the Selle It quotations and ogreemenls are contingent upon strikes, accidents, fires, availability of moterlafs and oil other causes beyond our eonlrof. Prices are based on costs o1 >nditions ex-oing on duce of quotation and ore subject to change by the Seller before final acceptance. Typographical and stenogrophlc errors subject to correction. Purchaser agrees to accept either overoge or shortage not in excess of tan percent to be charged for pro-rat u•chaser assume liability for puffins and copyright infringement when goods ore mude to Purchaser's specifications. When gvatotian specifies matenul to be furnished by if evrchaser, ample allowance must be mude for reusonoble spoilage and material must be of suitable quality to faeilitote efficient production. IConditions not spedfically stutad herein shall be governed by established trade cvstoms. terms inconsistent with those stated herein which may oppear on Purchaser rtnol order will not be binding on the Seller. 1, Install new storefront West side of Community Center ' Price Includes; Window framing 2" X 4 1/21' bronze metal 191 2" X 61 6" ' divided into four equal parts. Aluminum flashing at sill, .� (4) 56 X 76 1" gray insulated units Demolition of existing glass Demolition of existing frames by others ..eaar Ilerr r PUR I I j TIF. Ii,l ,,g Ro ,j r?O G2444. H3nlord CT 06164 _y44 G ECI 1, eA3 P —I.u11 U 5 A Call INI fry, 1.80& QUOTE VAL10 FOR DAYS. Hy OHIGIINAL ~ TO CONFIRM ORDER, 61QN AND RETURN WHITE ACCEPTANCE COP, Total 1 $1,971.00 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 518 DATE: January 9, 1996 BACKGROUND: At the January 2, 1996 meeting, the Owasso City Council recommended approval of a request to close a drainage easement located within Lots 4 & 5, Block 4, Country Estates Addition. The subject property is located north and west of E. 116th Street North and Garnett Road. A subject map has been attached for your information and review. Attached is a copy of Ordinance No. 518 which formally adopts the City Council's action of January 2, 1996. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 518. ATTACHMENTS: 1. Subject Map 2. Ordinance No. 518 CITY OF OWASSO ' ORDINANCE NO. 518 AN ORDINANCE CLOSING TO THE PUBLIC USE A DRAINAGE EASEMENT LOCATED WITHIN LOTS FOUR AND FIVE (4 & 5), BLOCK FOUR (4), COUNTRY ESTATES ADDITION, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, AND RETAINING UNTO SAID CITY OF OWASSO, OKLAHOMA, THE ' ABSOLUTE RIGHT TO REOPEN SAME WITHOUT EXPENSE TO THE MUNICIPALITY, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. ' WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to close to public -use a certain drainage easement; ' WHEREAS, said drainage easement is described as follows: The drainage easement located on Lots 4 & 5, Block 4, of Country Estates Addition. ' WHEREAS, pursuant to Title II, Oklahoma Statutes, Section 42 -110, the only holders of a franchise or purported holders of a franchise that may purport to have a special right or privilege to use said drainage. easement are Public Service Company of Oklahoma, and /or Oklahoma Natural Gas Company, and /or Southwestern Bell Telephone Company, and /or TCI Cable Television Company; and, WHEREAS, the above holders of franchise or purported holders of a franchise that ' may purport to have a special right or privilege to use said drainage easement have waived their objections to the closure of said easement, if any. ' NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, Section 1. The following described drainage easement, be, and the same is hereby closed to the public use, to -wit: The drainage easement located within Lots 4 & 5, Block 4, Ram Plaza Addition. ' Section 2. The municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or easement shall not affect the right to maintain, repair, reconstruct, operate or remove utility, public service corporation, or transmission company facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing by the owners thereof. Section 3. All ordinances or parts of ordinances in conflict herewith be and the same are hereby expressly repealed. ' PASSED AND APPROVED this 16th day of January, 1996. City of Owasso, Oklahoma Charles L. Burris, Mayor ' ATTEST: ' Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: RODNEY J. RAY CITY MANAGER F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR STREET REPAIR BID AWARD January 11, 1996 Public Works Department staff compiled information pertaining to needed street repairs in response to the establishment of funding in the FY95 -96 Capital Improvement Fund budget. Sites within the city limits were'visited, investigated and repair components identified. Costs to perform needed repairs at each of the identified locations were calculated and a prioritization ranking presented to Council at the October 3, 1995 meeting. Prioritization of projects was re4uired, since the total costs of projects exceed the availability of funds for FY95 -96. Funding for FY95 -96 is budgeted at $113,700 (Fund 81- 410 - 5466). 6 Estimated costs for the identified projects were expected to be approximately $628,450. me PRIORITIZED PROJECTS: ' Each project was evaluated by staff to determine a ranking. Projects were given a numerical score and the combined scores were tabulated to assess ranking. Criteria used in the scoring included affordability (cost of each project was compared with the other projects) and impact t (visibility of the project and traffic volume). The summary list of projects authorized by Council in shown in Attachment 1. ■• CITY PERSONNEL AND CONTRACTORS IN Projects within the priority listing were anticipated to be performed by both City personnel and using independent contractors. Staff evaluated the scope of each project to determine which locations effectively could be repaired by the city. an Page 3 Street Repair Bids A cumulative summary of the prioritized projects and actual bid amounts is shown below. The summary is prepared with Miscellaneous Repairs listed first, followed by the Street Overlay Projects to allow for best use of the available funds. Location Low Bid Amount Cumulative Total MISCELLANEOUS REPAIRS 121st E. Ave. & 89th St. Intersection $1,331.20 $1,331.20 121st E. Ave. & 90th St. Intersection 2,495.20 3,826.40 11809 E. 80th Place North 9,676.80 13,503.20 320 N. Dogwood 15,360.80 28,864.00 10703 E. 98th St. North 8,355.20 37,219.20 STREET OVERLAY PROJECTS 107th E. Ave. & 96th Place 13,070.40 50,289.60 121st court (south of 90th St. North) 14,604.80 64,894.40 125th E. Ave. (82nd St. to 83rd St.) 19,689.60 84,584.00 81st St. (Owasso Exp. to end) 51,393.60 135,977.60 All of the listed projects, with the exception of 81st Street North (from the Owasso Expressway to the end) can be repaired within the available budget. Authorization of expenditures for these repairs is recommended in the amount of $84,584.00. An additional amount of approximately $17,550 is needed to complete the remaining repairs by city personnel. Therefore, a total amount of approximately $102,134.00 is expected to complete all of the FY95 -96 projects. The balance of the remaining available funds is $11,566. Staff recommends these remaining funds ' continue to be held as contingency in case of unforseen construction difficulties. FUNDING SOURCE: Funds for this contract are included in the FY95 -96 Capital Improvement Fund budget in the (Fund 81- 410 - 5466). 1 1 ATTACHMENT 1 STREET REPAIR PROJECTS PRIORITIZATION FY95 -96 Location Estimated Cost STREET OVERLAY PROJECTS Dogwood St. (19th St. to 20th Court)' $6,900 76th St. & Atlanta intersection 1,400 107th E. Ave. & 96th Place 8,600 10800 E. 99th St. North 3,450 121 st Court (south of 90th St. N.) 8,600 125th E. Ave. (82nd St. to 83rd St.) 24,000 81 st St. (Owasso Exp to end) 20,500 MISCELLANEOUS REPAIRS 8208 N. 128th E. Ave. Elm Creek $730 10703 E. 97th PI. El Rio Vista 195 2202 N. Dogwood St. Ator 250 10707 E. 99th PI. El Rio Vista 875 121st E. Ave. & 89th St. intersection Lake Ridge 1,750 90th St. & 121st E. Ave. intersection Lake Ridge 1,750 108 E. 21 st St. Ator 1,150 9911 E. 107th St. El Rio Vista 2,600 11809 E. 80th PI. Elm Creek 4,100 320 N. Dogwood St. Old Town 8,700 10703 E. 98th St. El Rio Vista 6,200 STREET PROJECTS Opening Date: January 9. 1996 Opened By: Marcia Boutwell Witness: Doug Groves PART I - PAVEMENT REPAIR AND MODIFICATION Bidder Project 1 Project 2 Project 3 Project 4 Project 5 Project 6 Project 7 Project 8 Project 9 Base Bid R L Hensley Construction 13,321.00 19,971.75 22,469.00 5,328.50 4,493.75 22,712.25 14,957.00 82,399.50 31,053.50 216,706.25 APAC Oklahoma 18,673.00 28,356.00 29,951.00 7,393.00 4,864.50 32,779.00 24,501.00 99,349.00 50,202.50 296,069.00 Gunco Construction Co 10,835.00 15,855.60 17,320.00 4,170.00 2,590.00 17,954.50 12,080.00 50,230.50 * 25,470.30 156,505.90 * Newman Contracting 8,355.20 * 13,070.40 * 14,604.80 * 2,495.20 * 1,331.20 * 15,360.80 * 9,676.80 * 51,393.60 * 19,689.60 * 135,977.60 * T -G Excavating 11,020.00 17,170.00 19,300.00 3,950.00 2,090.00 19,825.00 12,740.00 55,360.00 25,310.00 166,765.00 PART II - ADDITIVE /DEDUCTIVE ALTERNATE Bidder #64 #65 #66 #67 #68 R L Hensley Construction 37,453.50 14,945.00 58,520.00 10,000.00 25,200.00 APAC Oklahoma 52,200.00 14,210.00 39,200.00 2,600.00 13,200.00 Gunco Construction Co 32,190.00 9,310.00 28,000.00 2,000.00 18,000.00 Newman Contracting 27,840.00 12,250.00 No Bid 2,000.00 19,920.00 T -G Excavating 13,050.00 13,475.00 28,000.00 8,000.00 18,000.00 Certification: NOTE: * Figures reflect changes from the original bid due to the extension of unit prices. I, Marcia Boutwell, City Clerk, do hereby certify that, a y'iiotvledge, this Bid Documentation is true and correct. Signature: A"'IA l�b) Date: M Z LJEJ MM M IMI M WI M M M M IF M M M Engineer's Estimate Oklahoma Gunc o onst. Co. Unit Total Unit Total Unit Total Item Spec Description Bid Unit Quantity Price Price Price Project 4 - 90th St. North and 121st E. Ave. Intersection 10 CY $25.00 $250.00 $110.00 $1,100.00 $20.00 $200.00 18 202.06(C) Unclassified excavation 19 303.06 Type "A" Aggregate Base 10 CY $25.00 $250.00 $165.00 $1,650.00 $20.00 $200.00 20 611.06(G) Valve box adjust to grade 3 EA $250.00 $750.00 $220.00 $660.00 $200.00 $600.00 21 880.06(J) Barricades (Type III) 10 SD $1.50 $15.00 $2.20 $22.00 $9.00 $90.00 22 880.06(0) Type "C" Light 10 SD $1.00 $10.00 $1.10 $11.00 $3.00 $30.00 23 Special Patching, Type II AC Patch 50 SY $40.00 $2,000.00 $79.00 $3,950.00 $61.00 $3,050.00 TOTAL PROJECT 4 $3,275.00 $7,393.00 $4,170.00 Project 5 - 89th St. North and 121st E. Avenue 5 CY $25.00 $125.00 $130.00 $650.00 $20.00 $100.00 24 202.06(C) Unclassified excavation 25 303.06 Type "A" Aggregate Base 5 CY $25.00 $125.00 $175.00 $875.00 $25.00 $125.00 26 611.06(G) Valve box adjust to grade 2 EA $250.00 $500.00 $220.00 $440.00 $200.00 $400.00 27 880.06(J) Barricades (Type III) 10 SD $1.50 $15.00 $2.20 $22.00 $9.00 $90.00 28 880.06(0) Type "C" Light 15 SD $1.00 $15.00 $1.10 $16.50 $5.00 $75.00 29 880.06(P) Drums 10 SD $1.00 $10.00 $1.10 $11.00 $5.00 $50.00 30 Special Patching, Type I PCC Patch 25 SY $40.00 $1,000.00 $114.00 $2,850.00 $70.00 $1,750.00 TOTAL PROJECT 5 $1,790.00 $4,864.50 $2,590.00 Project 6 - 320 North Dogwood Street 31 202.06(C) Unclassified excavation 60 CY $25.00 $1,500.00 $73.00 $4,380.00 $8.00 $480.00 32 303.06 Type "A" Aggregate Base 60 CY $25.00 $1,500.00 $107.00 $6,420.00 $17.00 $1,020.00 33 609.06(8) Combined Curb & Gutter (6" Barrier) 60 LF $12.00 $720.00 $9.25 $555.00 $15.00 $900.00 34 619.06(B) Removal of Curb & Gutter 60 LF $3.00 $180.00 $3.30 $198.00 $10.00 $600.00 35 880.06(J) Barricades (Type III) 20 SD $1.00 $20.00 $2.20 $44.00 $15.00 $300.00 36 880.06(0) Type "C" Light 40 SD $1.00 $40.00 $1.10 $44.00 $5.00 $200.00 37 880.06(P) Drums 30 SD $1.00 $30.00 $1.10 $33.00 $5.00 $150.00 38 Special Patching, Type II AC Patch 335 SY $40.00 $13,400.00 $63.00 $21,105.00 $42.70 $14,304.50 TOTAL PROJECT 6 $17,390.00 $32,779.00 $17,954.50 MIMI Me _ m e war A m m m m E M M r Engineer's Estimate 11 APAC Oklahoma Gunco Const. Co. Item Spec Description Bid Unit Unit Total Unit Total Unit Total Quanti Price Price Price TOTAL BASE BID (Projects 1 -9) $148,234.00 $296,069.00 $156,505.90 PART II - ADDITIVE /DEDUCTIVE ALTERNATES 435 CY $35.00 $15,225.00 $120.00 $52,200.00 $74.00 $32,190.00 64 Special Quick -set Flowable Fill (in lieu of 303.06) 65 Special Geogrid Base Reinforcement 2450 SY $5.00 $12,250.00 $5.80 $14,210.00 $3.80 $9,310.00 66 Special Pavement Reinforcement Mesh 5600 SY $1.50 $8,400.00 $7.00 $39,200.00 $5.00 $28,000.00 67 612.06(E) Adjust DGDI to Grade 8 EA $750.00 $6,000.00 $325.00 $2,600.00 $250.00 $2,000.00 (in addition to Base Bid) 68 Special H -D Crack Reduction Stress Relief 6000 LF $3.00 $18,000.00 $2.20 $13,200.00 $3.00 $18,000.00 Newman Contracting I R. L. Hens ey Const. T-G, Excav ating Unit Total Unit Total Unit Total Item Spec Description Bid Unit Quantity Price Price Price Project 4 - 90th St. North and 121st E. Ave. Intersection 10 CY $31.36 $313.60 $18.00 $180.00 $8.00 $80.00 18 202.06(C) Unclassified excavation 19 303.06 Type "A" Aggregate Base 10 CY $ 33.60 $336.00 $37.00 $370.00 $33.00 $330.00 20 611.06(G) Valve box adjust to grade 3 EA $100.00 $300.00 $420.00 $1,260.00 $170.00 $510.00 21 880.06(J) Barricades (Type III) 10 SD $2.24 $22.40 $2.40 $24.00 $2.00 $20.00 22 880.06(0) Type "C" Light 10 SD $1.12 $11.20 $1.20 $12.00 $1.00 $10.00 23 Special Patching, Type II AC Patch 50 SY $30.24 $1,512.00 $69.65 $3,482.50 $60.00 $3,000.00 TOTAL PROJECT 4 $2,495.20 $5,328.50 $3,950.00 Project 5 - 89th St. North and 121st E. Avenue 5 CY $31.36 $156.80 $18.00 $90.00 $8.00 $40.00 24 202.06(C) Unclassified excavation 25 303.06 Type "A" Aggregate Base 5 CY $33.60 $168.00 $60.95 $304.75 $33.00 $165.00 26 611.06(G) Valve box adjust to grade 2 EA $100.00 $200.00 $420.00 $840.00 $170.00 $340.00 27 880.06(J) Barricades (Type III) 10 SD $2.24 $22.40 $2.40 $24.00 $2.00 $20.00 28 880.06(0) Type "C" Light 15 SD $1.12 $16.80 $1.20 $18.00 $1.00 $15.00 29 880.06(P) Drums 10 SD $1.12 $11.20 $1.20 $12.00 $1.00 $10.00 30 Special Patching, Type I PCC Patch 25 SY $30.24 $756.00 $128.20 $3,205.00 $60.00 $1,500.00 TOTAL PROJECT 5 $1,331.20 $4,493.75 $2,090.00 Project 6 - 320 North Dogwood Street 31 202.06(C) Unclassified excavation 60 CY $31.36 $1,881.60 $18.00 $1,080.00 $8.00 $480.00 32 303.06 Type "A" Aggregate Base 60 CY $33.60 $2,016.00 $36.95 $2,217.00 $26.00 $1,560.00 33 609.06(B) Combined Curb & Gutter (6" Barrier) 60 LF $16.80 $1,008.00 $22.85 $1,371.00 $18.00 $1,080.00 34 619.06(B) Removal of Curb & Gutter 60 LF $3.36 $201.60 $9.60 $576.00 $3.00 $180.00 35 880.06(J) Barricades (Type III) 20 SD $2.24 $44.80 $2.40 $48.00 $2.00 $40.00 36 880.06(0) Type "C" Light 40 SD $1.12 $44.80 $1.20 $48.00 $1.00 $40.00 37 880.06(P) Drums 30 SD $1.12 $33.60 $1.20 $36.00 $1.00 $30.00 38 Special Patching, Type II AC Patch 335 SY $30.24 $10,130.40 $51.75 $17,336.25 $49.00 $16,415.00 TOTAL PROJECT 6 $15,360.80 $212.25 2,7 $19,825.00 M M M Ml f M M Item Spec Description Bid Quantity Unit Newman Contracting R. L. Hensley Const. I -G Excavating Unit Price Total Unit Price Total Unit Price Total TOTAL BASE BID (Projects 1 -9) $135,977.60 $216,706.25 $166,765.00 PART II - ADDITIVE /DEDUCTIVE ALTERNATES 435 CY $64.00 $27,840.00 $86.10 $37,453.50 $30.00 $13,050.00 64 Special Quick -set Flowable Fill (in lieu of 303.06) 65 Special Geogrid Base Reinforcement 66 Special Pavement Reinforcement Mesh 67 612.06(E) Adjust DGDI to Grade 2450 5600 8 SY SY EA $5.00 No Bid $250.00 $12,250.00 $0.00 $2,000.00 $6.10 $10.45 $1,250.00 $14,945.00 $58,520.00 $10,000.00 $5.50 $5.00 $1,000.00 $13,475.00 $28,000.00 $8,000.00 (in addition to Base Bid) 68 Special H -D Crack Reduction Stress Relief 6000 LF $3.32 $19,920.00 $4.20 $25,200.00 $3.00 $18,000.00 11' - 1 1 1 i 1 1 1 1 1 i 1 1 ITEM SPEC. TOTAL NO. NO. QUAN• UNIT DESCRIPTION EACH ITEM 8. 808.06 (n 20 S.D. Barricades (Type III) Z Z - Lt D at One JQI& E �1C' ( I .1 a. ) S.D. $ -q-7. 00 words figures 9. 880.06(0) 20 S.D. Type "C" Light �cl $ 0 at WO d01/dEa' E a"� ( a.a'� ) S.D. $ 4S.00 words figures 10. 880.06 (P) 50 S.D. Drums at OAQ- d©lUe E _ — ( /. Q 1 S.D. $ -56.00 words figures 11. Special 310 S.Y� Patching, Type II AC Patch q 3 Z q, t-1 U at1_h� r ,� dD11Q.Ys s �`� /-� ( 30.a� ) S.Y. $ q3 10, DO words figures TOTAL PROJECT 2. $ l3, 066.00 6 . 310 7 O. PROJECT 3. 121ST COURT (SOUTH OF 90TH STREET NORTH) 12. 202.06(c). 60 C.Y. Unclassified Excavation 113 g t. D at I A;4.4 Dne dollars ? 36 — ( 31.3(a ) C.Y. $ /99-)-00 words figures 13. 303.06 60 C.Y. Type "A" Aggregate Base at _M* r6 hfee jO1lG,ysy 6 —( 33 . (oo ) C.Y $ words figures 14 15. 1295 880.06 (n 20 S.D. Barricades (Type III) at c �a110,✓S �` ( a. a4/ ) S.D. $ words figures 880 06 (O 40 S D T "C" yy, g X5.0 0 ype Light z-/t/ 9O at Il1Y)e do 11 ow £ �a� ( /- I -). ) S.D. $ 416-'00 words figures 00200 - 4 of 13 t L ITEM SPEC. TOTAL NO. NO. QUAN. UNIT DESCRIPTION EACH ITEM PROJECT 5. 89TH STREET NORTH & 121ST EAST AVENUE 24. 202.06(c) 5 C.Y. Unclassified Excavation �rT 15- � - a0 at Th- r�.l one olollows ' 36/,= ( 3/. �� ) C.Y. $ /-57-00 words figures 25. 303.06 5 C.Y. Type "A" Aggregate at I hirtl 4ree, CIO/ 10es s 60/ ( 33.(00 ) C.Y. $ /68.,00 words figures 26. 612.06 (G/u,✓►d ) 2 &a.(-s EA. Valve Box Adjust To Grade at Ohe A m °al ( /00-00 ) EA. $ -:200-00 words figures 27. 808.06(l) 10 S.D. Barricades (Type III) at I W0 CIO lll-,KS e Y— ( a.a� ) S.D. $ .2.2. DO words figures 28. 880.06(0) 15 S.D. Type "C" Light G, g 0 at (Ohe d,0116W (;t nd a/ ( A /A ) S.D. $ 1 %, 0,0 words figures 29. 880.06 (P) 10 S.D. Drums /l. 20 atD/12 dolb'f' s la — ( 1, I a 1 S.D. $ /1.00 words figures 30. Special 25 S.Y. Patching, Type I PCC Patch at h�'r��l �OIIQ,Ys g �"1— (30.�I/ ) S. Y. $ words figures /33/_ FO TOTAL PROJECT 5. $ 1331,00 PROJECT 6. 320 NORTH DOGWOOD STREET 31. 202.06(c) 60 C.Y. Unclassified Excavation lag( 0 at (tV One JQtilf-', £ 36/ 3/ 3� C.Y. $ 1 88 .00 words figures BID 1295 00200 - 6 of 13 ITEM SPEC. TOTAL NO. NO. QUAN. UNIT DESCRIPTION EACH 40. 303.06 40 C.Y. Type "A" Aggregate at-T t rj- lhree. doIIM5 s �! (33.60 ) C.Y. $ 13a.00 words figures 41. 880.06 (.I) 20 S.D. Barricades (Type I1I) at u)o d DIIGUls £ O ( a. a ) S.D. $ /s-.00 words figures 42. 880.06(0) 40 S.D. Type "C" Light qq 00 at Q hG do llat £ 1 a� — ( I . I a )S.D. $ words figures 43. 880.06 (P) 30 S.D. Drums at bhe dQIW € 14— ( /-/a ) S.D. $ 3400 words figures 44. Special 230 S.Y. Patching, Type II AC Patch q S S, 71 at r d01�Q.+'s £ a7 — (30•x.4 ) S.Y $ (ogSS.00 .words figures TOTAL PROJECT 7. $ Q, &7%.00 g,(,7�,0v PROJECT 8. 81ST STREET (OWASSO EXPRESSWAY THRU 116TH EAST AVENUE) 45. 202.06(c) 100 C.Y. Unclassified Excavation at�1.r i /C�I�CLrs € �`l� ( 3G•�Y 1 C.Y. $ 3 0 ®O words figures 46. 303.06 100 C.Y. Type "A" Aggregate Base at 4-ree dollars £ 6� 39-60 )C.Y. $ 33 6o, 00 words figures 47. 411.06 (B) 610 TON Asphaltic Concrete Type "B at _Ih;r y dtllcvs TON $ J-O, 3740 words figures 1295 00200 - 8 of 13 •1 . ITEM SPEC. TOTAL NO. NO. QUAN. UNIT DESCRIPTION EACH ITEM PROJECT 9. 125TH EAST AVENUE (82ND STREET TO 83RD STREET) 56. 202.06(c) 70 C.Y. Unclassified Excavation 2 I R z at Th, .-H One do l lafs a 36� ( 3� 3% ) C.Y. $ -20T.00 words figures 57. 303.06 70 C.Y. Type "A" Aggregate atTk41 4-hre2 doilaes s 60/-( 33.60 ) C.Y. $ 00 words figures ' 58. 609.06 (B) 130 L.F. Combined Curb & Gutter (6" Barrier) �� at J ;X6en JAMS $ a $.00 words figures ' 59. 619.06 (B) 130 L.F. Removal of Curb & Gutter 3� o at Cio Ilars £ 36/— ( 3.3 0 ) L.F. $ words figures 60. 880.06 (n 20 S.D. Barricades (Type III) at o doll0�rs s a`Ir— ( �.a� )S.D. $ 4S.oO words figures 61. 880.06(0) 40 S.D. Type "C" Light 1/4' 86 at Orle dOtt0.4- 1a� ( / - Ja ) S.D. $ C/ 00 words figures 62. 880.06 (P) 30 S.D. Drums Or-,at e- dollo,.r F, la�— ( 1.I a ) S.D. $ 3/ o o words figures ' 63. Special 410 S.Y. Patching, Type II AC Patch 8- c!D II at o 11 Cl�s £ a - (30. �� ) S.Y. $ i 1.2, 398.00 words figures TOTAL PROJECT 9. $ 0, TOTAL BASE BID $ 1-34 (Projects 1 -9) 1295 00200 - 10 of 13 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within 90 (ninety) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. B. C. Required Bid Security in the form of Sor)d Statement of Bidder's Qualification, Section 00230; and All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED ON J a V� . � 41 ar. COMPANY: IF BIDDER IS: An Individual --By; -- doing business as Business address: Phone No.: (Individual's Name) (SEAL) - --- -- �0 BID 1295 00200 - 11 of 13 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: RODNEY J RAY ' CITY MANAGER SUBJECT: REQUEST FOR SUPPLEMENTAL APPROPRIATION TO ' AMBULANCE CAPITAL FUND DATE: January 8, 1996 iBACKGROUND: On January 2, 1996, the City Council awarded a contract for the purchase of an ambulance to rSinor Emergency Vehicle Sales Inc. The contract provided for the payment of $91,684 to the company. The amount of payment was determined through a competitive bid process that was reviewed by staff. A portion of the bid specifications provided for the consideration of a "trade - in" price based on the value of the ambulance to be taken out of service. The "trade -in" allowance of $7500 offered by Sinor was not recommended due to a request by the Public Works Department for the Council to allow the vehicle to be transferred to their department for modification and continued use as a utility vehicle. In return for the vehicle transfer, the Public Works Department agreed to transfer $7500 to the Ambulance Capital Fund by July 2, 1996. ■ The result would be to reimburse the Ambulance Fund for the $7500 lost by not utilizing the �R "trade -in" value of the retired ambulance. However, in the process of recommending the award of a contract, the staff overlooked the fact that by not taking the trade -in option, the actual cost of the contract exceeded the approved budget for the Ambulance Capital Fund by $6684. Even through the "trade -in" value will eventually be paid, the City cannot execute a contract _ wherein the amount to be paid exceeds the appropriated budget. Therefore, in order to comply with statutes relating to purchases, a supplemental appropriation in the amount of $6684 is requested. FUNDING: Funds for this request are available in the unappropriated reserve fund balance of the Ambulance Capital Fund (page 90 of the Annual Budget).. In fact, the fund will still be projected to end the ' year with a reserve of $59,000 if the supplemental appropriation is approved. That reserve will AMBULANCE CAPITAL FUND ' PROPOSED BUDGET FY 1995 -96 PROJECTED BEGINNING FUND BALANCE (7 -1 -1995) 110,028 ' PROPOSED REVENUE & TRANSFER IN ' Interest Transfer from Ambulance Service Fund 2,800 37,800 Fj MIT ... ' PROPOSED EXPENDITURES 84-340 -5442 Vehicles 85,000 >< PROPOSED NET 44,400 PROJECTED ENDING FUND BALANCE (6 -30 -1996) $65,628 t t 9 o MEMORANDUM T0= FROM_ SUBJECT: DATE: _ C'hief B- Allen Ambulance Vehicle and Equipment Committee Steve Irby, Tracy Tremain, Max Downing Ambulance Bid Recommendations November 30, 1995 Bids for a new Ambulance were opened on Novernber 27, 1995 at 1400hr-s_ We received bid information from four bidders_ Chief Fire & Safety, L•.E_V_I_ Emergency Vehicle, Sinor 'Emergency Vehicle, and Wheeled Coach Inc_ Below is a review of the bid requirements and information._ Ambulance Chief LEVI Sinor W'i�ed B15� F S Em_V NAB Coach Meets KKK- A -1822D yes no yes Certified "'Star of Life" yes no yes License Certified by OMVC yes no yes gyres yes NTEA & AMD Member yes ye8 yes INSURANCE yes yes. Commercial liability ,yes no yes Products liability yes no yes Workmans Comp_ yes yes WARRANTY yes no _ no* yes Chassis GM standard yes yes yes yes Modular body 15 yr yes yes yes yes Electrical system Syr nod* yes yes yes Paint. and Finish .-t 4. yes yes .yes yes Factory Al.if'. ll?y = .;r= _. i_'hicka —=1 i .Lehi C� (--'-in t ^I: Tlils %t Oklahoma H i ch; g_,, (-) k a a Ok lad e, , .I. %• :�� •� o � r�6 � =-( 91 61 - 97.1 1C -i4 Owasso City Council January 2, 1995 ITEM 6: REQUEST APPROVAL OF THE CLAIMS Mr Ramey moved, seconded by Ms Barnhouse, that the following claims be approved: (1) General Fund $15,068.91; (2) Workers Comp Self -Ins Fund $1,070.03; (3) Ambulance Service Fund $1,594.62; (4) City Garage $651.65; (5) Capital Improvements $1,323.83; (6) Capital Projects Grant $799.75; (7) Interfund Transfers $25,887.50; (8) General Fund Payroll $105,729.81; (9) City Garage Payroll $2,097.38. AYE: Ramey, Barnhouse, Helm, Ewing, Burris NAY: None ' Motion carried 5 -0. ' ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF CONTRACT FOR THE PURCHASE OF A NEW AMBULANCE. ' Bids for a new ambulance were opened on November 27, 1995, and the specification committee has completed a review of those bids, with the recommendation that the ambulance be purchased from Sinor Emergency Vehicle Sales Inc in Clinton, OK. Although they were not the lowest ' bidder, the low bid did not meet all of the specifications. One ambulance will be replaced as a result of this purchase. It was recommended that the "trade -in" vehicle be transferred to the ' Public Works Department. Mr Ramey moved, seconded by Mr Ewing, to award a contract to Sinor Emergency Vehicle Sales Inc, Clinton, OK for the purchase of one new Chassis and Modular (box) Type I Ambulance at a purchase price of $91,684.00; and authorization for ' payment. He further moved that the current Medic -2 unit, a 1991 Ford Chassis with a 1985 "Box" be transferred to the Public Works Department and the City Treasurer be directed to transfer $7500 to the Ambulance Capital Fund prior to July 2, 1996. AYE: Ramey, Ewing, Barnhouse, Helm, Burris NAY: None ' Motion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF UNIFORM SHIRTS FOR FIREFIGHTERS. ' The 1995 -96 contract between the City of Owasso and the firefighters requires the issuance of four long sleeve winter work uniform shirts. The purchase of those shirts was deferred when the new work uniforms were purchased in February of 1995 because the winter season was coming to a close. Several manufacturers who provide 100% cotton shirts were consulted and Land's End was identified as the manufacturer providing the highest quality. Land's End sales ' 2