HomeMy WebLinkAbout1996.02.06_City Council Agenda' PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: February 6, 1996
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, February 2, 1996.
^
Marc Boutwell, City Clerk
AGENDA
1. Call to Order
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2. Invocation
t Rev Bill Caudle, Associate Pastor
First Baptist Church, Owasso
3. Flag Salute
~ 4. Roll Call
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5. Recognition of Outstanding Employees.
Mayor Burris
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Owasso City Council '
February 6, 1996
Page 2
6. Reading of Mayor's Proclamations. ,
Mayor Burris
Attachment #6 ^
The Mayor will proclaim February 11-16, 1996 as "Random Acts of Kindness" Week in
the City of Owasso; and will also proclaim February 11-17, 1996 as Child Passenger Safety
Awareness Week.
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7. Request Approval of the Minutes of January 16, 1996 Regular Meeting and ~
January 30, 1996 Special Meeting.
Attachment #7 "~'
8. Request Approval of Claims. ^
Attachment #8
9. Consideration and Appropriate Action Relating to the Presentation of an Independent Audit
of Financial Transactions for the General Fund and Other Funds for FY 1994-95, and a
Request for the Council to Receive the Audit Report. ~,
Ms Bishop
Mr Carlson ~P
Attachment #9
Mr Joe Carlson of the Carlson & Cottrell accounting firm, will present the 1994-95 annual
audit to the Council. The staff will recommend the City Council "receive" the audit for
review and information.
Owasso City Council
February 6, 1996
Page 3
10. Consideration and Appropriate Action Relating to a Request to Terminate an Agreement
Between the Municipal Court of the City of Owasso and Victims Impact Panel of
Oklahoma Inc.
Ms Cleo Garbee
Attachment # 10
The staff will recommend Council approval of the termination of an agreement as the first
step in a process to recapture fees currently being sent to Oklahoma City for work
undertaken by the Owasso Court staff.
11. Consideration and Appropriate Action Relating to a Request to Award a Contract for the
Construction of Sidewalk Improvements.
Mr Rooney
Attachment # 11
The staff will recommend Council approval of a contract in the amount of $40, 975 to Judds
Brothers Construction Co of Tulsa, OK, for the construction of sidewalks contained in
Group I of the bid documents, in accordance with the published specifications.
12. Consideration and Appropriate Action Relating to a Lease Agreement Between the City of
Owasso and the Owasso Chamber of Commerce Providing for a Renewal of an Annual
' Lease of a Building Located at 315 South Cedar.
Mr Ray
Attachment # 12
The staff will recommend Council approval of the lease for the period January 1, 1996
through December 31, 1996.
Owasso City Council
February 6, 1996
Page 4
13. Consideration and Appropriate Action Relating to Resolution #96-03, a Resolution Wherein
the Beneficiary Members of the Tulsa County Criminal Justice Authority are Requested to
Approve the Naming of the Proposed Tulsa County Jail Facility. The Authority has
Requested the Facility be Named The David L Moss Criminal Justice Center.
Mayor Burris
Attachment # 13
The Mayor will recommend Council approval of Resolution #96-03.
14. Report from City Manager
15. Report from City Attorney
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Owasso City Council
February 6, 1996
Page 5
19. Adjournment
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PROCLAMATION
CITY OF OWASSO, OKLAHOMA
WHEREAS, Being kind to one another should be a common behavior; and,
WHEREAS, Random Acts of Kindness are selfless acts of kindness shown to fellow citizens
and neighbors; and,
WHEREAS, Acts of kindness are performed all year long, but are seldom recognized as a
random act; and
WHEREAS, Random Acts of Kindness often improve the well being of the recipient and create
awareness that others care and will reach out to help; and,
WHEREAS, Network Owasso promotes all kinds of volunteerism in the Owasso community
and recognizes Random Acts of Kindness as the ultimate selfless act of
volunteerism,
NOW, THEREFORE, I, Charles L Burris, by virtue of the authority vested in me as Mayor
of the City of Owasso, do hereby proclaim the week of February 11-16, 1996 as
RANDOM ACTS OF KINDNESS WEEK
in Owasso, Oklahoma, and urge all citizens, government agencies, public and private
institutions, and businesses to join Network Owasso in performing and recognizing Random Acts
of Kindness.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 6th day of February, 1996.
Charles L Burris, Mayor
PROCLAMATION ~
CITY OF OWASSO, OKLAHOMA
WHEREAS, Governor Frank Keating has proclaimed the week of February 11 through 17,
1996 as Child Passenger Safety Awazeness Week in Oklahoma; and,
WHEREAS, More than 35 children under the age of 12 were killed and another 3766 injured
on Oklahoma roads and highways in 1994; and
WHEREAS, More children under the age of six aze killed or disabled as passengers involved
in motor vehicle crashes than the total number of children killed or injured by the
seven most common childhood diseases; and,
WHEREAS, A1150 states, the District of Columbia and Puerto Rico have child restraint laws
in effect; and,
WHEREAS, In 1995, only 45.2 percent of Oklahoma children under the age of six were
properly protected and in regular compliance with Oklahoma's law; and,
WHEREAS, Research shows that when used correctly, child passenger protection devices aze
47 percent effective for toddlers and 69 percent effective for infants in preventing
death and serious injury,
NOW, THEREFORE, I, Charles L Burris, by virtue of the authority vested in me as Mayor
of the City of Owasso, do hereby proclaim the week of February 11 through 17, 1996 as
CHILD PASSENGER SAFETY AWARENESS WEEK
in Owasso, Oklahoma, and ur a all citizens to take necessaz
g y precautions when transporting
children in motor vehicles.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of '
Owasso to be affixed this 6th day of February, 1996.
Charles L Burris, Mayor
ATTEST:
Marcia Boutwell, City Clerk
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, JANUARY 16, 1996
•
The Owasso City Council met in regular session on Tuesday, January 16, 1996 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 13, 1996.
ITEM 1: CALL TO ORDER
Mayor Burris called the meeting to order at 7:01 p.m.
ITEM 2: INVOCATION
The invocation was given by Pastor- Glen Liston of the Owasso First Christian Church.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Burris.
ITEM 4: ROLL CALL
PRESENT
Charles Burris, Mayor
Danny Ewing, Vice Mayor
Mary Lou Barnhouse, Councilor
Michael Helm, Councilor
Joe Ramey, Councilor (in at 7:05)
ABSENT
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: READING OF MAYOR'S PROCLAMATIONS
Mayor Burris read and presented a proclamation to Mary Lou Barnhouse and the Ram Cafe,
honoring that business as Business of the Quarter for the First Quarter of 1996. He also read
and presented a proclamation to the Owasso Eighth Grade cheerleaders for capturing 12th place
in the National Cheerleaders Association High School National Championships, and naming
Friday, January 19, 1996 as Eighth Grade Cheerleader Day in Owasso.
Owasso City Council January 16, 1995
ITEM 5: REOUEST APPROVAL OF THE MINUTES OF JANUARY 2 1996
REGULAR MEETING.
Mr Ramey moved, seconded by Mr Helm, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 6: REQUEST APPROVAL OF THE CLAIMS.
Mr Ramey moved, seconded by Mayor Burris, that the following claims be approved:
(1) General Fund $27,239.83; (2) Workers Comp Self-Ins Fund $1,060.90; (3) Juvenile Court
Fund $50.00; (4) Ambulance Service Fund $753.48; (5) E-911 Fund $1,842.96; (6) Capital
Improvements $10,490.04; (7) Capital Projects Grant $84,582.36; (8) Interfund Transfers ~
$3,083.28; (9) City Garage $3,756.83; (10) General Fund Payroll $106,217.03; (11) City
Garage Payroll $2,097.34, r
AYE: Ramey, Burris, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 8:
WINDOWS AT THE COMMUNITY CENTER.
This item was deferred from the January 2 Council meeting to allow for quotes to be received
on removal of the frame system. Removal was not included in the original quotes. Quotes have
now been received from four vendors for the removal, repair, and replacement of the windows
and frames on the west side of the Community Center. Staff recommended the approval of an
expenditure of $1700.00 to Owasso Glass, Owasso, OK, for the work specified. Mr Ewing
moved, seconded by Ms Barnhouse, to approve the staff recommendation and authorization for
payment.
AYE: Ewing, Barnhouse, Helm, Burris
NAY: Ramey
Motion carried 4-1.
2
Owasso City Council
January 16, 1995
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #518. AN ORDINANCE PROVIDING FOR THE CLOSING OF
A 10' DRAINAGE EASEMENT LOCATED ON THE WESTERLY PORTIONS
OF LOTS 4 & 5. BLOCK 4. COUNTRY ESTATES ADDITION TO THE CITY
OF OWASSO. TULSA COUNTY. OKLAHOMA.
City Council approved the easement closing on January 2, 1996. Ordinance #518 formalizes
that action. Mayor Burris moved, seconded by Mr Ramey, to approve Ordinance #518.
AYE: Burris, Ramey, Ewing, Barnhouse, Helm
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE AWARD OF A CONTRACT FOR STREET REPAIRS
AND MODIFICATIONS AT VARIOUS LOCATIONS WITHIN THE CITY OF
OWASSO.
Sealed bids were opened on January 9, 1996 for street repairs at various locations throughout
the City of Owasso. Nine project locations were bid, with the apparent low bidder being
Newman Contracting of Tulsa, OK. A protest was lodged by the second low bidder, Gunco
Construction Co, because no one from Newman Contracting attended the mandatory pre-bid
conference. The time for that conference was changed from the original notice to bidders, and
was bound in the contract documents as an addendum. A representative from Newman
Contracting appeared at the originally advertised time. Staff believed that the change in the time
of the pre-bid conference was not made clear to all potential bidders and that Newman
Contracting should be allowed to bid because they did make an effort to attend apre-bid
conference. Following discussion, Mr Ramey moved, seconded by Mr Helm, to award a
contract for street repair to Newman Contracting Co, Tulsa, OK, in the total amount of
$84,584.00 for projects listed as 1-7 and 9 in the bid documents; and authorization for payment
consistent with established policy.
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
3
Owasso City Council January 16, 1995
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE
AMBULANCE CAPITAL FUND BUDGET.
On January 2, 1996, the City Council awarded a contract for the purchase of an ambulance to
Sinor Emergency Vehicle Sales Inc. The contract provided for the payment of $91,684 to the
company. A trade-in allowance had been provided for in the bid specifications; however, the
trade-in was not taken due to a request by the Public Works Department for the Council to allow ,~
the "trade-in" vehicle to be transferred to their department for modification and continued use
as a utility vehicle. In return for the transfer, the Public Works Department agreed to transfer
$7500 to the Ambulance Fund. By not taking the trade-in option offered by Sinor, the actual
cost of the contract exceeded the approved budget for the Ambulance Capital Fund by $6684.
Even though the "trade-in" value will eventually be paid, a supplemental appropriation needs to "~
be made to the Ambulance Capital Fund so the contract for the new ambulance will not exceed
the appropriated budget. Mayor Burris moved, seconded by Mr Ramey, to approve a
supplemental appropriation in the amount of $6684 to the Ambulance Capital Fund Budget. ,
AYE: Burris, Ramey, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5-0.
ITEM 12: REPORT FROM CITY MANAGER
No report.
ITEM 13: REPORT FROM CITY ATTORNEY ~
No report.
ITEM 14: REPORT FROM CITY COUNCILORS ~
Councilor Helm discussed a series of proposed "Town Hall Meetings" for public input and ~
information relating to city government. Mayor Burris reported on the Criminal Justice
Authority.
ITEM 15: UNFINISHED BUSINESS
None.
4
^
Owasso City Council
ITEM 16: NEW BUSINESS
None.
ITEM 17: ADJOURNMENT.
Mr Ramey moved, seconded by Ms Barnhouse, to adjourn.
AYE: Ramey, Barnhouse, Helm, Ewing, Burris
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:55 p.m.
January 16, 1995
Charles L Burris, Mayor
Marcia Boutwell, City Clerk
5
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
TUESDAY, JANUARY 30, 1996
The Owasso City Council met in special session on Tuesday, January 30, 1996 at the Public
Works Administration Building, 320 S Dogwood, per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 3:00 p.m. on Thursday, January 25, 1996.
ITEM 1: CALL TO ORDER
Mayor Burris called the meeting to order at 6:40 p.m.
ITEM 2: ROLL CALL
PRESENT ABSENT
Charles Burris, Mayor Mary Lou Barnhouse, Councilor
Danny Ewing, Vice Mayor
Joe Ramey, Councilor
Michael Helm, Councilor
STAFF
Rodney J Ray, City Manager
A quorum was declared present.
ITEM 3: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO.
A general discussion of issues of importance to the City of Owasso took place. No action was
requested and no vote taken.
ITEM 4: ADJOURNMENT
Mr Ramey moved, seconded by Mr Helm to adjourn.
AYE: Ramey, Helm, Ewing, Burris
NAY: None
Motion carried 4-0 and the meeting was adjourned at 10:22 p.m.
Charles L Burris, Mayor
Marcia Boutwell, City Clerk
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CITY OF OWASSO
A/P TRANSFER REPORT
VENDOR
TRANSFERS
CITY GARAGE
WORKER'S COMP SELF-INS
GENERAL FUND
GENERAL FUND
DESCRIPTION AMOUNT
TRANSFER FROM GENERAL FUND 2,333.33
TRANSFER FROM GENERAL FUND 9,012.50
TRANSFER FROM AMBULANCE FUND 13,166.67
TRANSFER FROM E-911 FUND 1,375.00
TRANSFERS TOTAL 25,887.50
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 01/20/96
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
~~.~.~~
~.
~,?~
~
~
......... .,,,.. .........
......... x
,
....
..;
Finance 0 00 6,191 26
Municipal
Court
0.00 1,283.04
.
......................
...
::::.::~ ::::::::::::.:::::::::::.:~:.~.~::::.:::::::::.:::::.:::::::::::
v{:S~ii':i<}iiiiiiiii:i::i•i:;iii:~iiiiiiiiiiiiiii}}}}};}:::::::^:•iiiiiiii}i:•};viii}}}}}iiiri?:: i:" :;:'• ;::'i::i}ii:,iii;:}ii:i~:%S:4ii:i'.i:i': •;:::••::•iri :v1.i:
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Building
Maintenance
0.00 455.90
:.. .
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Central Dis~atch
163.57
.
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4,661.70
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.......................................:.:....................::...........::::..:.:.:::::.::::::::::.::...:.:.:.:::::::::
Fire 870.08 32,170.56
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Recreation Center 0.00 2 634.58
Park Maintenance 0.00 1982.16
....
>:::>
APPROVE 02/06/96
Mayor
Council Member
Council Member
rlr
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 01/20/96
DEPARTMENT
TOTAL
EXPENSES
OVERTIME
EXPENSES
Garage $0.00 $2,171.01
:>......:.,;.<:.;><`><><```~~~>>~~>~>~'»~`>>>.:::... ~ 17:.0 .»
APPROVE 02/06/96
Mayor
Council Member
Council Member
i
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: AUDIT REPORT FOR FLSCAL 1994-95
' DATE: February 2, 1996
BACKGROUND:
' An independent audit, performed by a certified public accountant, is required by City Charter
and state statutes. The report of the independent auditor must be filed with the governing body
~ and with the office of the State Auditor and Inspector.
On May 16, 1995, the City Council and OPWA Trustees selected the firm of Carlson & Cottrell
CPA's to perform audits for the city for FY 1994-95, with provisions for two annual extensions
should the city desire such extensions. Upon its selection and execution of a "letter of
agreement", the firm began its initial work and review of our financial operations.
~ The firm has now completed its work and has provided my office copies of the audit document
containing its report and comments. That document is enclosed- for your information and
review. Overall, the audit process went very well. In fact, in many ways this firm was much
more detailed than previous auditors. Field checks and employee interviews were more
extensive than prior years, and the auditor's field team seemed well prepared and qualified.
~' They also were obviously experienced in the real world of government financial operations and
asked questions designed to evaluate our internal controls and procedures. A preliminary
examination of the report indicates there are no surprises contained in the document or comments
of which we were not aware nor were there any comments that indicated any material
• weaknesses in the system.
During the next two weeks, I will conduct a more detailed review of the audit and the letter
outlining "observations and recommendations". At that point, I will prepare for you a
memorandum that evaluates the report, summarizes its content and compares its numbers with
' those provided you throughout the year. Additionally, I will prepare a response to the letter of
AUDIT REPORT FOR FISCAL 1994-95
FEBRUARY 2, 1996
PAGE 2
observation and recommendations indicating a course of action, where necessary, to improve
upon our existing system. I am pleased to note that the number of recommendations relating
to the financial operations of the city have again decreased this year and that the auditors report
that "all findings in the prior audit have been satisfactorily resolved".
RECONIlVIENDATION:
The staff recommends that the City Council and Owasso Public Works Authority receive the
audit report and direct it to be filed as required by statute.
NOTE: There is not a requirement nor provision for the Council to take any action other than
to "receive" the audit. Since the staff has only just taken delivery of the report
(on 2/1/96), it is recommended that the Council vote to receive the document and that,
after your review of the report and any follow-up memorandum, an opportunity for
questions from the Council be listed on a subsequent agenda.
ENCLOSURE:
1. Report on Audit of Financial Statements FY 1994-95
2. Letter of Observations and Recommendations
MEMORANDUM
TO: Rodney J. Ray
City Manager
FROM: Cleo Garbee
Court Clerk
SUBJECT: Terminate Agreement with Victims Impact Panel of Oklahoma, Inc.
DATE: February 2, 1996
BACKGROUND:
The first Victims Impact Panel was held on February 16, 1995. The program was started in
attempt to provide early intervention with students and provide education and awareness to
offenders that were ordered by the court. The Owasso program was based on a model
provided by Victims Impact Panel of Oklahoma, Inc. That model was available because the
city entered into an agreement with the organization in an effort to utilize the experience the
group had gained in establishing other local panels. Based on the actual operations, it is
anticipated that the Owasso Victim Impacts Panel will serve approximately 225 people in a
twelve month period. The revenue from that service is estimated to be $4,125.00.
Currently our program sends $3,375.00 of that amount to the Victim Impact Panel of
Oklahoma, Inc., as a requirement of membership. According to the rules and procedures
establish by the Victims Impact Panel of Oklahoma, Inc., we have a right to terminate the
agreement with a 30 day notice. After discussing the financial issues with the Municipal
Judge and City Attorney, the consensus was that the Owasso Victims Impact Panel should
initiate action to terminate our relationship with Victims Impact Panel of Oklahoma, Inc. ,
and become an independent program of early intervention. Should the council agree with
that position and authorize a notice of termination, the Municipal Court could recapture
approximately $3,375.00 in funds now being sent to Oklahoma City.
RECOMMENDATION:
The staff recommends to the City Council that it terminates our relationship with the Victims
Impact Panel of Oklahoma, Inc., and authorize the City Manager to execute the attached
letter of notice.
ATTACHMENTS:
1. Notification Letter
2. Original Agreement
City of Owasso
cT ° wyyo
P.O. Box 180 ~a`~~ _ ., v~
918-272-0445
Fax 918-272-4977 ' I
OWASSO MUNICIPAL COURT
~.°° a ,,,..a-
February 1, 1996
Victims Impact Panel of Oklahoma, Inc.
ATTENTION: Janella Tears, Executive Director
5101 North Classen, Ste. 507
Oklahoma City, Oklahoma 73118
Owasso, Oklahoma
74055
JUDGE MICHAEL D. HILSABECK
REF: City of Owasso, Oklahoma - Oklahoma Victims Impact Panel, Inc.
Dear Ms. Tears:
In accordance with the Duties of the Program Coordinator as
outlined by your organization, I am corresponding for purposes of
advising that the City of Owasso, Oklahoma, desires to cease the
relationship between the City and the Victims Impact Panel of
Oklahoma, Inc. Accordingly, Thirty (30) days from the date of this
correspondence such contractual relationship shall cease and
contemporaneous therewith will be the City's return to your
organization of all forms, signs and files provided by Oklahoma
Victims Impact Panel, Inc.
On behalf of the City of Owasso, Oklahoma, I would like to
express our appreciation for your organizations assistance with the
Owasso Victims Impact Panel, as we continue to serve our community
through the newly formed Owasso Early Intervention Program we will
remember that assistance as being on important factor in our
success.
RODNEY J. RAY
City Manager
VICTIMS' IMPACT PANEL OF ORI.AHOMA, INC.
N~ .
PROGRAM COORDINATOR AGREEMENT
~`Yi
The purpose of the Victims' Impact Panel of Oklahoma, Inc. is to
establish and maintain Victims' Impact Panels in order to provide education
and awareness to offenders, students and other organizations so as to aid in
preventing DUI offenses. The Program Director of the Victims' Impact Panel
of Oklahoma, Inc. will provide technical assistance, media support and
program leadership. The Program Coordinators are responsible for
administering the day-to-day activities of the local programs.
The Victims' Impact Panel of Oklahoma, Inc. may recruit and support
' local programs, but a local program may only be designated as a Victims'
Impact Panel after receiving approval from the State office. All activities
conducted by the local programs must be in accordance with the attached
' guidelines. Any other activities conducted under the name Victims' Impact
Panel must be approved in writing by the State office.
This agreement is intended to solidify the relationship between the
Victims' Impact Panel of Oklahoma, Inc. and the ~ ~~,~ ss n
C-et~~r Victims' Impact Panel, represented by ~./en ~'~~ rh ~~
To facilitate the accomplishment of common goals and objectives concerning
the prevention of alcohol related traffic offenses, the Victims' Impact Panel
of Oklahoma, Inc. agrees to do the following:
.--.
~.~
1. Provide technical assistance and program evaluations.
2. Reimburse local programs for any necessary expenses connected with
the operation of the Victims' Impact Panel, including payment to the local
Program Coordinator as outlined in the Procedures and Guidelines.
In exchange for the above-mentioned services provided by the Victims'
Impact Panel of Oklahoma, Inc., the local Program Coordinator agrees to
follow the Victims' Impact Panel of Oklahoma, Znc. Procedures and Guidelines.
The Program Coordinator will not authorize any person or organization to use
the name Victims' Impact Panel of Oklahoma, Inc. nor offer other unauthorized
services under this name. The Program Coordinator will maintain the
integrity of this program.
I , [ ~,f'c~ ~Trt r b P e, , hereby agree to follow the policies and
procedures as outlined by the Victims' Impact Panel of Oklahoma, Inc.
Signed•
~~
Program Coordinator
~%~- L r1~
ogram Director
)d- I~-~1~{-~
Date
~- ~y- 9y
Date
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
CONIMi1NITY DEVELOPMENT DIRECTOR
SUBJECT: SIDEWALK PROJECT
DATE: January 30, 1996
BACKGROUND
In November of 1995, the Owasso City Council unanimously recommended approval of the
Community Development Department and Public Works prioritization of projects contained
within the Capital Improvement Sidewalk Program. In May of 1995, the Owasso City
Council unanimously adopted the FY 95-96 Capital Improvements Program which contained
funding for sidewalk improvements totaling $40,000.00, with emphasis being placed on areas
near or around schools.
Staff prioritized all identified sidewalk projects into three groups. The first group, and
~ number one priority, contained areas near Owasso Schools where sidewalks are completely
absent. The second group contained projects that were desirable for completion due to the
amount of pedestrian traffic they receive, but were not as critical as those in Group 1. The
final group contained areas near Owasso High School that were estimated to be extremely
r high in cost. Council approved the prioritization and directed staff to develop a bid packet
for all projects identified in Group 1, with Group 2 and Project No. 33 within Group 3 as
additional alternatives. A copy of the memorandum from that meeting, along with the
project prioritization, is attached for your review.
Bid packets were developed, and publication occurred in the Owasso Reporter on December
14, 1995. A pre-bid meeting was conducted on January 9, 1996, with the bid opening
occurring on January 19, 1996. The results of the bid opening were as follows:
BIDDER BASE BID ALT #1 ALT #2
Judds Bros -Tulsa, OK 40,975.00 17,009.00 10,600.00
Newman Contracting-Tu1sa,OK 49,100.00 15,378.00 13,200.00
Oasis Construction - B.A. 79,430.00 23,680.00 26,400.00
All bids were reviewed for conformance with the bid specifications and all met the bid
requirements.
COMII~NTS:
The Capital Improvements Program allocated $40,000.00 for the sidewalk projects and the
lowest bid received from Judds Brothers was $975.00 over that amount to complete Group 1
only. However, in the Capital Improvements Fund, there are projects that are funded that
will have surplus monies. Staff is confident that the $975.00 shortfall can be easily
addressed through reallocating some of these surplus funds.
OMl~~NDATIONS:
The City of Owasso has utilized Judds Brothers on other projects and staff believes them to
be a quality contractor capable of completing the projects contained in Group 1. Staff
recommends Council approval of the bid submitted by Judds Brothers of Tulsa, Oklahoma,
awarding the contract to Judds Brothers in the amount of $40,975.00.
ATTACI~VVIENTS
1. Sidewalk Prioritization Memorandum
r~
~r
^r
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY MANAGER
FROM: TIMOTHY ROONEY
COIV~TY DEVELOPMENT DIRECTOR
SUBJECT: SIDEWALK INSTALLATION PROGRAM
DATE: October 25, 1995
BACKGROUND:
~ In May of 1995, the Owasso Ciry Council unanimously adopted the FY 95-96 Capital
Improvements Program. Included within that program were various capital improvement
projects identified by the committee to receive funding in FY 95-96. One of the projects
identified by the committee, a sidewalk program, was to be allocated $40,000 for the installation
~ of sidewalks throughout different areas in the community that currently did not have sidewalks
with the emphasis being placed on areas near the schools. A copy of the transmittal
' memorandum from the Capital Improvements Committee is attached for your information and
review.
Community Development staff, with the assistance of the Public Works Department, have
compiled information pertaining to the areas of the community that did not have sidewalks. The
various areas were visited, estimates for total construction cost were made, and prioritization of
that list was then performed based on the direction provided by the Capital Improvements
Committee.
PRIORITIZATION:
As a result of the direction provided by the Capital Improvements Committee, all projects
identified by staff have been divided into three lists. Once again, the available funding for this
project is budgeted at $40,000 (Fund 81-410-5471). The total estimated costs for all projects
listed is $88,220. Therefore, a prioritization of projects identified by staff is required.
The listings and accompanying location maps have been made according to the following:
LIST 1 Contains areas near schools that will allow at least one side of the
street to have sidewalks. Currently sidewalks are completely
absent in these areas. These projects are deemed as critical needs.
LIST 2 Contains areas that are not necessarily near schools, but do receive
a high amount of student pedestrian traffic. These projects are
certainly desirable, but not as critical as those in List 1.
:~..,_
LIST 3 Contains areas near the Owasso High School that are needed, but
the costs involved to complete these projects are substantial. If
these are areas are selected, very little if any of the other project
areas could be selected due to funding limitations.
FUNDING AVAILABILITY:
As previously stated, the FY 95-96 Capital Improvements Fund available budget is $40,000
(Fund 81-410-5471). Therefore, sufficient funds should be available to complete all identified
projects within List 1 with remaining monies to be allocated at a total of $7,380. Staff
recommends that Council direct staff to develop a bid packet and request bid submittals for the
identified sidewalk projects in List 1.
Staff would recommend that the remaining available monies to be allocated be handled in the
following manner. The first would be to include an option in the bid packet which would also
include List 2. List 2 has an estimated total cost of $11,647, however when it is combined with
List 1, the total combined cost could be under $40,000.
The second would be to include Project No. 33 as an option. The beneficial result of project
No. 33, would be the installation of a sidewalk from the High School property to the Barrington
Point entrance. With the addition of this sidewalk, pedestrian access from the High School to
the Barrington Point Addition could be achieved immediately, while access to Camden Park,
Windsor Lake, Windsor Lake II, Nottingham Estates, and Pleasant View would be obtained
when the area between Barrington Point and Camden are developed. This would then route the
pedestrian traffic through the residential areas rather than on a major arterial street.
RECOMMENDATION:
Staff recommends Council adoption of the prioritization of the
above, therefore directing staff to develop a bid packet and
programs identified in List 1, with List 2 and Project No. 33
ATTACI~VIENTS:
sidewalk program as outlined
request bid submittals for the
as additional alternatives.
1. Capital improvements Transmittal Memorandum
2. Project Lists.
3. Site Maps.
V "I 0 6 T H
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~ CIP SIDEWALK PROGRAM
FY 95-~6
69TH. ST
CITY ^F ^WASS^ ^KLAH^MA
68TM ~. PUBLIC WORKS DEPARTMENT
~ ENGINEERING DIVISIDN
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CITY OF OWASSO/OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272-2251
BID DOCUMENTATION
Opening Date:- January 19. 1996
Council/Trustee Approval:
Item: Sidewalk Improvements
Number of Bids: 3
Bids Opened By: Marcia Boutwell
Witness:_ Doug; Groves
Witness:
II BIDDER BASE BID ALT #1 ALT #2
Oasis Construction Co -Broken Arrow 79,430.00 23,680.00 26,400.00
Newman Contracting -Tulsa 49,100.00 15,378.00 13,200.00
Judds Brothers -Tulsa 40,975.00 17,009.00 10,600.00
Certification:
I, Marcia Boutwell, City Clerk, do hereby certify that, to th~~t~es~;of llid;knowledge, this Bid
Documentation is true and correct. - ~'~~
. _ ,~;, ~.
Signature: _ ~f (SE~L)~~'
Date: /-/~- 9~ .
A
rr
CAPITAL IMPROVEMENTS PROJECT
SIDEWALK PROGRAM
i~
LIST NO. 1
1) East 91st Street North from west end of school sidewalk to corner
of East 91st Street North and North 123rd East Avenue on the north
side of the street. $1, 900.00
2) Corner of East 90th Street North and North 123rd East Avenue west
on East 90th Street North to existing sidewalk at 12111 E. 90th
Street North. 1,900.00
3) East 90th Street North south on North 123rd East Avenue to existing
sidewalk on west side of the street. *rock removal included 6,300.00
4) 8803 North 123rd East Avenue from southwest corner of lot south. 800.00
5) 86th Street North and 123rd East Avenue on east side of street. 300.00
6) 8603 North 120th East Avenue at utility easement. 910.00
7) 8605 North 120th East Avenue from southwest corner across utility
easement to sidewalk on north side of 86th Street. 1,250.00
8) 12421 East 90th Street North and 12419 East 90th Street North section
of walk not finished. 310.00
9) 12107 East 88th Place North, northwest corner of lot on both sides
of street across utility easement. North Side 850.00
South Side 850.00
10) El Rio Vista on north side of 96th Street North from 109th East
Avenue to 111th East Avenue. 6,000.00
11) 1417 North Elm Street across utility easement on west side of the
street. 900.00
12) 1510 North Cedar on west side and 1411 North Cedar on west side
utility easement and short gap. 1,610.00
13) North Main and West 11th, West 10th, West 9th and West 8th Street,
northwest and southwest corners of Main. 1,050.00
14) 76th Street North to Broadway on Birch, west side of street. 6,050.00
15) 8222 North 117th East Avenue and 8220 North 117th East Avenue,
CIP SIDEWALK PROGRAM
February 1, 1996
Page No. 2
northwest and southwest side of bridge. 670.00
16) 8205 North 117th East Avenue and 8203 North 117th East Avenue
between houses. 450.00
17) 8907 North 125th East Avenue, northeast corner of lot to west
sidewalk. 520.00
ESTIMATED TOTAL COST OF LIST ONE $32,620.00
LIST NO. 2
18) 715 North Atlanta, southwest side of property. $ 340.00
19) 208 East 3rd Street, from northeast corner of driveway to sidewalk
to the east. 450.00
20) 602 East 8th Street, northeast corner of property to the sidewalk b y
by the gazebo. 650.00
21) 2303 North Birch 5' between drive and sidewalk and 1803 North Main,
southwest corner of property. 670.00
22) 2401 North Birch, from southwest end of the property to the sidewalk
in front of the house. 1,275.00
23) 1606 North Dogwood, southeast corner of lot. 750.00
24) 505 East 19th Street, south edge of property from west side to
driveway on east side. 650.00
25) 2304 North Dogwood, house on corner has sidewalk to both sides
of property. 1,650.00
26) 8917 North 121st East Avenue, utility easement. 800.00
27) 12013 East 87th Street North, north side of street. 550.00
28) 12006 East 89th Street North, northeast corner of lot to the other
sidewalk. 840.00
CIP SIDEWALK PROGRAM
February 1, 1996
Page No. 3
29) 8909 North 121st East Avenue, across open lot. 550.00
30) 1417 North Elm Street, east side of street across utility easement. 900.00
~, 31) 8223 North 117th East Avenue, northeast side of bridge. 1,092.00
A 20' x 10' area of washed out embankment would have to be
repaired at this culvert before a sidewalk could be installed.
This repair is not in the cost estimate.
32) 13206 East 94th Street North across drainage easement. 480.00
i~
ESTIMATED TOTAL COST OF LIST TWO
$11,647.00
LIST NO. 3
33) High School stadium north to Barrington entrance.
'~' 34) High School east to 8th Grade Center Drive.
35) 8th Grade Center Drive to Brentwood Entrance.
ESTIMATED TOTAL COST OF LIST THREE
$ 9,100.00
24,260.00
10,600.00
$43,960.00
A
^ MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
' SUBJECT: REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH
OWASSO CHAMBER OF COMMERCE
DATE: January 29, 1996
~ BACKGROUND:
In July 1989, the City acquired use of the Tulsa City-County Health Department facility located
at 315 S Cedar, for the sum of $1.00 per annum. The lease agreement with the City-County
Health Department has been renewed annually, the last renewal occurring at the July 18, 1995
City Council meeting.
^ Since August 1989, the City has sublet the premises to the Owasso Chamber of Commerce and
the Owasso Economic Development Authority for $1.00 per year. The term of the lease is from
t January 1 thru December 31. Because the current lease has expired, this request is for Council
action to approve a new lease for 1996.
The proposed lease allows the Owasso Chamber of Commerce use of the premises for $1.00 per
year. The Chamber is required to maintain the building, provide all utilities, janitorial service
~ and insurance. The staff review of the lease indicates no financial requirements on the part of
the City.
The lease is expressly contingent upon Owasso maintaining the primary lease with the Tulsa
City-County Health Department.
RECOMMENDATION:
The staff recommends Council approval of the lease agreement with the Owasso Chamber of
Commerce and authorization for the Mayor to execute the document.
~ ATTACHMENTS:
1. Proposed Lease Agreement
AGREEMENT
This Agreement is entered into this day of 1996, by and
between the City of Owasso, Oklahoma, a Municipal Corporation, having its principal place of
business at 207 South Cedar, Owasso, Oklahoma, hereinafter referred to as "City" and the
Owasso Chamber of Commerce, anon-profit corporation, having its principal place of business
at 315 South Cedar, Owasso, Oklahoma, hereinafter referred to as "Chamber".
WITNESSETH:
For and in consideration of the mutual covenants hereinafter provided, City and Chamber
agree as follows, to-wit:
PURPOSE -The City is desirous of the Chamber conducting activities within the corporate
limits of City and environs in close proximity thereto, such activities calculated to foster and
promote commerce and economic development within said City. 'The Chamber is amenable to
performance of such activities. The parties are desirous of setting forth each party's
understanding in terms of the activities required of Chamber by City and the assistance,
monetary or otherwise, City shall provide Chamber in respect thereto.
TERM -The term of this Agreement shall be for a period of one year beginning the 1st day of
January, 1996, and ending the 30th day of December, 1996. Renewal hereof, under like terms
and conditions, may only occur by virtue of affirmative action taken by the governing bodies
of both respective entities. City shall, during the term hereof, allow Chamber, for conduct of
its activities, non-exclusive use of the facility located at 315 South Cedar, Owasso, Oklahoma,
and popularly known as the former Tulsa City-County Health facility. However, such use is
continually dependent upon the City being Lessee thereof under a lease with the Tulsa City-
County Health Department, as well as Chamber adherence to all reasonable rules and regulations
existing or as may hereinafter be promulgated by City pertaining to the use of said facility.
COMPENSATION - In consideration for the use and possession of these premises, Chamber
agrees to pay City the total sum of $1.00 payable on or before January 1, 1996.
OTHER -Chamber shall maintain in good condition the exterior of the premises, including all
exterior walls, roof, foundation, downspouts, sewers, and paving and parking areas. Chamber
further agrees to maintain the interior structural and nonstructural portions of die building,
including painting and ordinary repairs and maintenance of plumbing, floor drains, floor
covering, light fixtures, air conditioning and heating. Chamber may, at its own cost and
expense, alter or remodel the interior of the premises in any manner it desires, provided, first,
the structural strength of the building shall not be impaired by such work, and second, that the
plans and specifications for such alteration or remodeling shall be submitted to City, who must
approve the same before any work has commenced. In this connection, it is also agreed that
Chamber shall indemnify and hold the City harmless of, from and against any liens for labor and
material resulting from such alteration and remodeling.
Chamber agrees to provide all janitorial services and utilities for the entire facility,
including the provision of the necessary toilet and janitorial supplies, as well as the labor and
materials for outside yard maintenance of the facility.
Chamber agrees to carry and keep in force during this Agreement, policies of insurance
on Chamber's contents, as well as insurance on the building and its contents.
ENTIRE AGREEMENT -The provisions hereof shall constitute the entire agreement between
the parties hereto. No modification, amendment, or alteration of the terms hereof shall be
effective unless reduced to writing and executed by both the parties to this Agreement.
GOVERNING LAW -The construction, interpretation and enforcement of the terms of this
Agreement shall be governed in accordance with the laws of the State of Oklahoma.
SUCCESSORS. ASSIGNS -The provisions of this Agreement shall inure to the benefit and be
binding upon the successors and assigns of the parties hereto.
CITY OF OWASSO, OKLAHOMA
ATTEST:
By
Charles L Burris, Mayor
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
ATTEST:
Susan Bruton, Secretary
OWASSO CHAMBER OF COMMERCE
By
Dale Prevett, Chairperson
2
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 96-03
A RESOLUTION SUPPORTING THE NAMING OF THE
PROPOSED TULSA COUNTY CRIlI~IAL DETENTION
FACILITY.
WHEREAS, the City Council, as the governing body of the City of Owasso, did, on
October 30, 1995, accept beneficial interest in and to the 'I~lsa County Criminal Justice
Authority, a public trust, as established by its Amended and Restated Declaration of Trust, for
and on behalf of the City of Owasso, Oklahoma, and in all respects in accordance with the laws
of the State of Oklahoma, the Amended Charter of the City of Owasso, and the terms of the said
Amended and Restated Declaration of Trust; and,
WHEREAS, the Board of Trustees of the Authority has heretofore, on February 2, 1996,
resolved that the criminal detention facility to be constructed as approved by the voters of Tulsa
County on September 12, 1995, be named THE DAVID L. MOSS CRIMINAL JUSTICE
CENTER in his honor and in recognition of his dedicated service to all residents of Tulsa
County, Oklahoma; and,
WHEREAS, it is the desire of the City Council to resolve its support of the action taken
by the Authority to name the criminal detention facility.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA that the Council herewith supports the action taken by the Board
of Trustees of the Tulsa County Criminal Justice Authority to name the criminal detention
facility to be constructed THE DAVID L. MOSS CRIMINAL JUSTICE CENTER.
PASSED, APPROVED AND ADOPTED this 6th day of February, 1996 by the City
Council of the City of Owasso, Oklahoma.
Charles L Burris, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney