HomeMy WebLinkAbout1996.02.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
Regular
DATE:
February 20, 1996
TIME:
7:00 p.m.
PLACE:
Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, February 16, 1996.
Marci Boutwell, City Clerk
AGENDA
1. Call to Order
2. Invocation
Lonnie Hardin
Economic Development Dept
3. Flag Salute
4. Roll Call
5. Request Approval of the Minutes of February 6, 1996 Regular Meeting.
Attachment #5
Owasso City Council
February 20, 1996
Page 2
6. Request Approval of Claims.
Attachment #6
7. Consideration and Appropriate Action Relating to the Adoption of a Sick Leave Incentive
Policy for the City of Owasso.
Ms Dempster
Attachment #7
Staff will recommend Council adoption of a sick leave policy as recommended by the
Benefits Committee.
8. Consideration and Appropriate Action Relating to a Request for Approval of an Amendment
to the Final Plat for Country Estates, an Addition to the City of Owasso, Located North and
West of the Northwest Corner of East 116th Street North and Garnett Road, Containing 138
Lots on 41.38 Acres, More or Less.
Mr Rooney
Attachment #8
Staff will recommend approval of an amendment to the final plat for Country Estates as
recommended by the Owasso Planning Commission, which would change the side corner
building lines on all corner lots from 25 feet to 15 feet. '
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Owasso City Council
February 20, 1996
Page 3
9. Consideration and Appropriate Action Relating to a Request for a Supplemental
Appropriation to the CDBG Fund Budget.
% Ms Bishop
Attachment #9
' Staff will recommend Council approval of a supplemental appropriation to the CDBG Fund
Budget in the amount of 9Q&Q&=M as a result of an increase in the CDBG grant from the
'Department of Commerce. °'335• tY
10. Consideration and Appropriate Action Relating to the Award of a Co n t
ract for Parking Lot
and Drainage Improvements for Precision Components Inc.
Mr QwrG vveS
Attachment #10
Bids for parking lot and drainage improvements for Precision Components Inc have been
received and reviewed, and staff will recommend the award of a contract to R L Hensley
' Construction, Tulsa, OK in the amount of $69,503.10, in accordance with the published
specifications.
11. Consideration and Appropriate Action Relating to a Design Concept and Authorization to
Bid for Equipment Storage Buildings and Roof Repairs for the Street and Parks Division
Buildings.
Mr Carr
Attachment #11
Staff will recommend approval of a design concept and request authorization to bid.
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Owasso City Council L
February 20, 1996
Page 4 '
12. Consideration and Appropriate Action Relating to the Purchase. of a Closed Circuit TV
System for the Jail Area at the Owasso Police Department. ,
Chief Alexander
Attachment # 12
159.,t5 '
Staff will recommend City Council approval of an expenditure of $200 for the purchase
of a closed circuit TIP' system from Sam's Wholesale in Tulsa; and authorization for
payment of this system.
13. Consideration and Appropriate Action Relating to a Request for Council Authorization for
the City Attorney to File a Disclaimer of Interest in the Matter of the United States of
America vs Dennis Reedy, et al.
Mr Cates
Attachment #13 ,
Staff will recommend that the City Council authorize the City Attorney to file a Disclaimer
of Interest in the legal proceeding between the two parties. '
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14. Consideration and Appropriate Action Relating Ordinance #519, An Ordinance Enacting a
Code of Ordinances of the City of Owasso, Providing for an Effective Date, Sale and
Copies in the Clerk's Office, Supplements or Changes to Code, and Declaring an
Emergency.
Mr Cates
Attachment #14
Staff will recommend Council approval of Ordinance #519.
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tOwasso City Council
February 20, 1996
Page 5
15. Consideration and Appropriate Action Relating to a Request for an Emergency Clause to
' be Attached to Ordinance #519, Providing for the Ordinance to Become Effective
Immediately Upon Publication of the Ordinance.
Mr Cates
See Attachment #14
Staff will recommend the attachment of an emergency clause to Ordinance #519.
11
t16. Consideration and Appropriate Action Relating to Resolution #96 -02, a Resolution Directing
Filing and Notification of the Publication of the City of Owasso Code of Ordinances.
Mr Cates
Attachment # 16
Staff will recommend Council approval of Resolution #96 -02.
' 17. Consideration and Appropriate Action Relating to Resolution #96 -04, a Resolution
Mandating Employment and Beneficiary Information be Furnished to the Oklahoma
' Department of Commerce by Precision Components Inc.
Mr Hardin
Attachment #17
' Staff will recommend Council approval of Resolution #96 -04, such Resolution a requirement
of the CDBG -ED grant received from the Department of Commerce for the parking lot and
drainage improvements at Precision Components Inc.
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Owasso City Council
February 20, 1996
Page 6
18. Consideration and Appropriate Action Relating to Resolution #96 -05, a Resolution Relating
to CDBG -ED (Precision Components Inc), Mandating Employment Information from
Beneficiaries of Infrastructure Improvements Associated with the Precision Components Inc
Project.
Mr Hardin
Attachment # 18
Staff will recommend Council approval of Resolution #96 -05, such resolution a requirement
of the granting agency.
19. Report from City Manager
20. Report from City Attorney
21. Reports from City Councilors
22. Unfinished Business
Owasso City Council
February 20, 1996
Page 7
a 23. New Business
I�
' 24. Adjournment
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OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, FEBRUARY, 1996
The Owasso City Council met in regular session on Tuesday, February 6, 1996 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 2, 1996.
IITEM 1: CALL TO ORDER
Mayor Burris called the meeting to order at 7:02 p.m.
IITEM 2: INVOCATION
1 The invocation was given by Rev Bill Caudle, Associate Pastor of Owasso First Baptist Church.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Burris.
IA quorum was declared present.
ABSENT
ITEM 5: RECOGNITION OF OUTSTANDING EMPLOYEES
Mayor Burris, assisted by Councilor Barnhouse, presented certificates to those employees who
worked long hours outside during the recent cold weather. Denise Bode, immediate past
president of the Owasso Chamber of Commerce, presented a recognition certificate to Robert
Carr, as winner of the aggressive tie contest at the Chamber banquet.
IITEM 6: READING OF MAYOR'S PROCLAMATIONS
Mayor Burris read and presented a proclamation to Terri Houdyshell of Network Owasso,
Idenoting February 11 -16, 1996 as "Random Acts of Kindness" week in Owasso. Ms Houdyshell
ITEM 4: ROLL CALL
PRESENT
Charles Burris, Mayor
Danny Ewing, Vice Mayor
Mary Lou Barnhouse, Councilor
Michael Helm, Councilor
Joe Ramey, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
IA quorum was declared present.
ABSENT
ITEM 5: RECOGNITION OF OUTSTANDING EMPLOYEES
Mayor Burris, assisted by Councilor Barnhouse, presented certificates to those employees who
worked long hours outside during the recent cold weather. Denise Bode, immediate past
president of the Owasso Chamber of Commerce, presented a recognition certificate to Robert
Carr, as winner of the aggressive tie contest at the Chamber banquet.
IITEM 6: READING OF MAYOR'S PROCLAMATIONS
Mayor Burris read and presented a proclamation to Terri Houdyshell of Network Owasso,
Idenoting February 11 -16, 1996 as "Random Acts of Kindness" week in Owasso. Ms Houdyshell
Owasso City Council February 6, 1995
presented certificates of thanks to the Councilors for their promotion of random acts of kindness.
Mayor Burris also read and presented a proclamation to Chief Alexander of the Owasso Police
Department proclaiming February 11 -17, 1996 as Child Passenger Safety Awareness Week.
ITEM 7: REQUEST APPROVAL OF THE MINUTES OF JANUARY 16 1996
REGULAR MEETING AND JANUARY 30. 1996 SPECIAL MEETING
Mr Helm moved, seconded by Mr Ramey, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Helm, Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5 -0.
ITEM 8: REQUEST APPROVAL OF THE CLAIMS.
Mr Ramey moved, seconded by Ms Barnhouse, that the following claims be approved:
(1) General Fund $28,742,38; (2) Workers Comp Self -Ins Fund $179.52; (3) Ambulance Service
Fund $2,278.12; (4) E -911 Fund $1,627.96; (5) Capital Improvements $8,981.97; (6) Capital
Projects Grant $38,361.19; (7) Interfund Transfers $25,887.50; (8) City Garage $3,922/54;
(9) General Fund Payroll $104,425.74; (10) City Garage Payroll $2,171.01.
AYE: Ramey, Barnhouse, Helm, Ewing, Burris
NAY: None
Motion carried 5 -0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PRESENTATION OF AN INDEPENDENT AUDIT OF FINANCIAL
TRANSACTIONS FOR THE GENERAL FUND AND OTHER FUNDS FOR
FY 1994 -95, AND A REQUEST FOR THE COUNCIL TO RECEIVE THE
AUDIT REPORT.
Ms Bishop introduced Mr Joe Carlson of the Carlson & Cottrell accounting firm, who presented
the 1994 -95 annual audit and auditor's remarks. Mr Ramey moved, seconded by Mr Ewing,
that the City Council receive the audit for review and information.
AYE: Ramey, Ewing, Barnhouse, Helm, Burris
NAY: None
Motion carried 5 -0.
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Owasso City Council
February 6, 1995
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO TERMINATE AN AGREEMENT BETWEEN THE
MUNICIPAL COURT OF THE CITY OF OWASSO AND VICTIMS IMPACT
PANEL OF OKLAHOMA INC.
Court Clerk Cleo Garbee said that the Victims Impact Panel was begun in February 1995 to
provide early intervention with students and education and awareness to offenders ordered by
the court to participate. The Owasso program is based on a model provided by Victims Impact
Panel of Oklahoma, with a membership in the Oklahoma organization. Of the estimated $4125
received from the service, $3375 is sent to the Oklahoma program as a part of the membership.
The City of Owasso has the right to terminate the agreement with the state program by giving
30 days notice. The termination would allow the funds to remain in Owasso to be used in the
local program. Mr Ramey moved, seconded by Mayor Burris, to approve the termination of
an agreement with the Victims Impact Panel of Oklahoma.
AYE: Ramey, Burris, Ewing, Barnhouse, Helm
NAY: None
Motion carried 5 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO AWARD A CONTRACT FOR THE CONSTRUCTION OF
SIDEWALK IMPROVEMENTS.
In November 1995, the City Council approved the prioritization of projects contained in the
Capital Improvement Sidewalk Program. Funding for those improvements totaled $40,000, with
emphasis on areas near or around schools. The sidewalk projects were prioritized in three
groups, with group one containing areas near schools where there are no sidewalks. Group two
projects were identified as desirable for completion because of heavy pedestrian traffic, but not
as critical as group one. Group three projects are located near Owasso high school and are
estimated to be high cost. A bid packet was developed containing all the projects in group one
as the base bid, and groups two and three as alternates. Bids were opened on January 9, 1996,
with bids being received from three bidders. The lowest bid was received from Judds Brothers
of Tulsa, at a base bid that was $975 more than the allocated funds. Staff believes that the
overage can be funded from surplus monies in the Capital Improvement Fund. Mr Ramey
moved, seconded by Mayor Burris, to award a contract in the amount of $40,975 to Judds
Brothers Construction Co of Tulsa, OK, for the construction of sidewalks contained in Group 1
of the bid documents, in accordance with the published specifications; and authorization for
payment following prescribed procedures.
AYE: Ramey, Burris, Helm, Barnhouse, Ewing
NAY: None
Motion carried 5 -0.
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Owasso City Council
February 6, 1995
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE
AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OWASSO
CHAMBER OF COMMERCE PROVIDING FOR A RENEWAL OF AN
ANNUAL LEASE OF A BUILDING LOCATED AT 315 SOUTH CEDAR.
In July 1989, the City acquired use of the Tulsa City- County Health Department facility located
at 315 S Cedar, for the sum of $1.00 per year. That lease agreement has been renewed annually
since that time. In August 1989, the City sublet the building to the Owasso Chamber of
Commerce for the same amount. The term of the lease with the Chamber is January 1 through
December 31. The Chamber must maintain the building, including insurance, as a part of the
lease agreement. Mr Ramey moved, seconded by Mayor Burris, to approve the lease agreement
with the Owasso Chamber of Commerce for the period January 1, 1996 through
December 31, 1996, and authorize the Mayor to execute the document.
AYE: Ramey, Burris, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5 -0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #96 -03. A RESOLUTION WHEREIN THE BENEFICIARY
MEMBERS OF THE TULSA COUNTY CRIMINAL JUSTICE AUTHORITY
ARE REQUESTED TO APPROVE THE NAMING OF THE PROPOSED
TULSA COUNTY JAIL FACILITY. THE AUTHORITY HAS REQUESTED
THE FACILITY BE NAMED THE DAVID L MOSS CRIMINAL JUSTICE
CENTER.
As a beneficiary of the Tulsa County Criminal Justice Authority, the City of Owasso has
received a request to support, by resolution, the action taken by the Authority to name the
proposed criminal detention facility The David L Moss Criminal Justice Center.
Resolution #96 -03 takes that action. Mr Ramey moved, seconded by Mr Ewing, to approve
Resolution #96 -03.
AYE: Ramey, Ewing, Barnhouse, Helm, Burris
NAY: None
Motion carried 5 -0.
ITEM 14: REPORT FROM CITY MANAGER
The City Manager gave a brief report on overtime and materials expended during the recent cold
weather. He also reported that former Mayor Bob Randolph, who recently had surgery, is doing
much better than he had been.
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Owasso City Council February 6, 1995
ITEM 15: REPORT FROM CITY ATTORNEY
Mr Cates explained the procedure currently underway for a recodification of our city ordinances.
A complete recodification has been done and will be distributed to those persons with ordinance
books after the required ordinance and resolution are adopted by the City Council. Those two
items will be on the agenda for the February 20th meeting. The Code will then be updated
periodically, possibly on a monthly basis, as new ordinances are adopted.
ITEM 16: REPORT FROM CITY COUNCILORS
Councilor Helm thanked the Owasso Chamber of Commerce for the annual banquet and the
other work that is done throughout the year.
ITEM 17: UNFINISHED BUSINESS
None.
ITEM 18: NEW BUSINESS
None.
ITEM 19: ADJOURNMENT.
Mr Ramey moved, seconded by Mayor Burris, to adjourn.
AYE: Ramey, Burris, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5 -0, and the meeting was adjourned at 7:55 p.m.
Marcia Boutwell, City Clerk
5
Charles L Burris, Mayor
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CITY OF OWASSO
A/P TRANSFER REPORT
VENDOR DESCRIPTION AMOUNT
TRANSFERS
CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 101.88
AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND 2,952.80
TRANSFERS TOTAL 3,054.68
0
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/03/96
APPROVE 02/20/96
Mayor
Council Member
Council Member
1
1
1
OVERTIME
TOTAL
DEPARTMENT
EXPENSES
EXPENSES
ONE
Finance
124.78
6,520.48
IVlunicipal Court
0.00
1 302 04
Building Maintenance
5.25
307.08
Central Dispatch:.::::::: ............................... ..........................48.68
4 535.37
Fire
1,620.30
32 532.87
Recreation Center
0.00
2 626.51
:.... :...::::.:
....:....................::::...:::...:::.:::::::::
:::::::::.::::::::::::::::::::.
Park Maintenance
34.50
2132.70
��rrfi;i
APPROVE 02/20/96
Mayor
Council Member
Council Member
1
1
1
pp
i
1
1
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/03/96
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
Garage $0.00 $2,097.34
ry/..•r x:a:•,r,;,.; �.. .xy.�f..;�yi.,•`f"..':: :: +:•:•. >'' ;5::'" 6. ..,,yrx >r:';�:::;;:m:;+•� :j;;::t r•:;,;, :; .... .::: ........{:>::.�:. ... ...
+ni�•:.•.•ii}. r4 r:.:..........•..w. v:.:••:r:r{:�.it: tit{::::::>;{:;:;/ l,?{:::{:: isttt: v: i{::::, �:,::::,..,:::,;• Y,•;• W,•;: F�:;: j,' r, :y:•,.:'::$'.••,:•,:ji:�(j;f� {}
APPROVE 02/20/96
Mayor
Council Member
Council Member
MEMORANDUM
1
TO: RODNEY J. RAY
CITY MANAGER
FROM: BENEFITS COMMITTEE
TERESA HERLETH, STEVE IRBY, TED MCCORD, MIKE
KNEBEL, DELBERT LEACH, JEFF MOODY, PAT NICHOLSON,
JASON QUINTON, REGENA PARSONS, CLIFF MOTTO, KENNY
YOUNT
SUBJECT: SICK LEAVE GRANT AND INCENTIVE FUND PROPOSAL
' DATE: January 30, 1996
HISTORY
' At various times in the past, catastrophic and /or extended illnesses, injury or personal
tragedies have affected City employees. The economic hardship placed on those employees
has been averted, at least to some degree, by management allowing other employees to
donate a portion of their accumulated "sick leave" to that employee. Because we have seen
the tremendous burden extended time off without pay can cause an employee, we also know
' the positive impact that "sharing" accumulated sick hours can produce. When unexpected
tragedies strike, the benefits a continued paycheck provides to an employee and thus the well
being of their family, is seen not only in the dollars that are provided, but in the stability it
' ensures to those involved. It is these practices that the Employee Benefits Committee has
sought to make into a policy that would be available to all employees.
BACKGROUND
The Employee Benefits Committee, during its research of the above subject matter,
discovered there were multiple issues to be addressed. It was determined that: 1)there were
employees who experienced a circumstance that their own benefits could not cover, and 2)
there were employees who methodically abused or misused sick leave. Using the premise
that sick leave, in its "natural state ", was designed by management to compensate an
employee when he /she was unable to work due to illness or injury, the Benefits Committee
purpose became two -fold.
SICK LEAVE INCENTIVE POLICY
JANUARY 30, 1996
PAGE TWO
The Committee then concentrated its efforts in those two areas:
1. Creating a policy that would permit employees to "share" a portion of their
accumulated sick leave by placing those "shared hours" into a fund; then allow
employees to "tap into" those sick leave hours available when needed, and
2. Creating an incentive for employees to curb abuse or misuse of sick leave hours,
and as a result, reward those employees who have consistently used sick leave hours
as it was intended.
PROCESS
The Employee Benefits Committee studied policies from several other municipalities in
various parts of the United States. Some of the policies encompass Sick Leave Banks and
other Sick Leave Grants. The Committee determined that if the City provided sick leave
hours to an employee, then the Sick Leave Grant policy should reflect that same philosophy.
Therefore, the Committee voted to formulate the plan as a Sick Leave Grant Fund. This
form of policy would allow employees to request a grant from the Fund without a
requirement to pay those hours back (a sick leave bank would necessitate a payback by the
recipient).
Next, the Committee tackled the problem of abuse and /or misuse of sick leave hours. There
is a general consensus among the Committee that the sick leave hours given to each
employee by the City are generous. Yet, there are those employees who maintain a very low
balance of sick leave hours. Department Directors daily are faced with staffing problems
when consistent abuse /misuse occurs. The Committee reached a conclusion that a cash
incentive (available to those employees who have maintained a higher percentage of sick
leave hours at the end of the year) would, perhaps dramatically curb the abuse /misuse of sick
leave that exists today. The requirement for an employee to be a member of the Sick Leave
Fund before they would be eligible to receive the cash incentive could cause better
attendance by those employees who previously used most of their sick leave.
DECISIONS
To determine the financial impact these two plans would have, the Committee prepared a '
"Maximum Cost Proposal ". This proposal details the maximum exposure /cost the City
would incur should all employees be eligible to receive the Incentive Fund payment. This
incentive payment is designed around the concept that it would only be available to an '
1
SICK LEAVE INCENTIVE POLICY
JANUARY 30, 1996
PAGE THREE
employee who is a participant in the Sick Leave Grant Program, and the employee cannot
use more than a specified minimal amount of sick leave during the year. Basically, the
Committee agreed if an employee used less than 67% of the amount of sick leave "given" to
the employee, an incentive would be paid at a time specified in the proposed plan document.
The Sick Leave Grant Program, as outlined by the Committee, gives employees an option to
join the Sick Leave Fund. To be eligible; any employee who has an amount of sick leave
available, which is equal to one year of that employees' sick leave accrual, can join by
"donating" 15 % of one years accrual. The employee can remain an active member by
contributing the required monthly "donation" of 15% of each months accrual. During initial
enrollment, a one -time exception will be given allowing employees who do not meet the
minimum accrual requirement. This exception would allow employees who have recently
used a large amount of their sick leave accrual to enroll and receive the protection of the
fund without waiting for their sick leave accrual to build -up. This would be a one -time offer
to existing employees during implementation of this program. In order to encourage new
employees to properly use sick leave, they will be given this same exception on their one
year anniversary.
The proposed Sick Leave Grant and Incentive Fund is a two part plan:
1. If employees meet the criteria for membership in the plan (plan document
attached), and elect to be a participant in the proposed Sick Leave Fund, they will be
entitled to request a grant for additional sick leave during a catastrophic illness /injury.
' 2. If employees are a member of the proposed Sick Leave and Incentive Fund, and
meet the criteria in the proposed plan (plan document attached) those employees will
be give a cash incentive at the specified time.
in
As outlined in the proposed plan, the purpose of this joint plan is to give employees who
have suffered a catastrophic illness /injury and need income after their benefits are exhausted,
and are participants in the Sick Leave Grant and Incentive Fund, to continue receiving their
regular income from the City of Owasso for a specified time. It also speculated that this
joint plan could provide the incentive-to motivate the employee who is "riding the fence" of
abuse /misuse to join the plan, receive the incentive, and become an appropriate user of sick
leave time, not an "abuser" or "misuser ".
COST ANALYSIS
Following is a maximum exposure calculation for the Incentive portion of the Committee's
plan. The calculations are based on two assumptions; first assumption is that all full -time
employees enroll in the Sick Leave Fund and the second supposition is that all employees
SICK LEAVE INCENTIVE POLICY
JANUARY 30, 1996
PAGE FOUR
will be eligible for the incentive. The Committee is certain that neither of these premises
will occur. Based on the assumptions and the current number of employees, the city's
maximum exposure for the incentive is $17,675.00.
Between January 1995 and November 1995 a total of 5,340.24 hours of sick leave were
utilized. This total does not include sick leave used by employees no longer employed by the
city as of November. The monetary equivalent for these hours is $57,028.18. The
Committee acknowledges that this total will never be reduced to zero and that the maximum
exposure for the Incentive Plan will never be reached. If the Incentive Plan encourages
conservation of sick leave accrual, as the committee believes it will, a reduction of only 31 %
in sick leave usage for 1995 would be required to "break even ".
Maximum Cost Proposal for Incentive Plan
Cost Equivalent
,
Number of
Maximum Cost
for Sick Leave
Department
Employees
for Incentive
Used in 1995
Managerial
2
$350.00
$261.06
Garage
2
350.00
123.52
Finance
6
1050.00
2228.29
Community Development
4
700.00
531.97
Muncipal Court
1
175.00
676.04
Engineering
2
350.00
1369.03
Police
25
4375.00
12533.82
Dispatch
5
875.00
2073.36
Animal Control
1
175.00
0.00
'
Fire
22
3850.00
17256.94
Street
6
1050.00
6680.14
Recreation Center
2
350.00
0.00
Community Center
2
350.00
736.47
Parks
2
350.00
1391.07
Sub -Total General Government
$14,350.00
$45,861.71
'
Public Works Administration
8
$1,400.00
$2,719.57
'
Water
3
525.00
2619.99
Wastewater
5
875.00
4262.04
Refuse
2
350.00
1454.98
Recycle
1
175.00
109.89
Sub -Total Public Works
$3,325.00
$11,166.47
Maximum Exposure
$17,675.00
$57,028.18
SICK LEAVE INCENTIVE POLICY
JANUARY 30, 1996
' PAGE FIVE
MPLEMENTATION SCHEDULE
Should the Council adopt this program, the Sick Leave Grant and Incentive Plan is designed
to be implemented July 1, 1996 and included in the fiscal year 1996 -97 budget. However,
' January 1, 1996 will be the effective date for calculating the incentive portion of the plan.
This schedule will result in the first incentive payments due December 15, 1996.
.r RECOM ENDATION
^' The staff recommends Council adoption of the attached Sick Leave Grant and Incentive
Policy.
ATTACHMENT
Sick Leave and Incentive Fund Plan Document
1
1
1
CITY OF OWASSO
SICK LEAVE FUND & INCENTIVE PLAN POLICY
1111:7./7.`
To establish a voluntary Sick Leave Fund which will provide temporary disability income for
those City employees who have a catastrophic illness or injury and have exhausted all forms
of paid leave. In conjunction with the Sick Leave Fund, each year a cash incentive will be
offered to employees who utilize less that 67% of that years sick leave accrual. The
Incentive Plan is designed to discourage employees from abusing sick leave. I
ELIGIBILITY FOR PARTICIPATION
All full -time employees of the City of Owasso who accrue sick leave and who have
completed one full year of employment and have a sick leave available balance of no less '
than one years accrual will be eligible to participate in the Sick Leave Fund and Incentive
Plan. Employees meeting these requirements will be eligible to join the Fund during June of
each year. Should an employee elect not to participate, or be in- eligible to participate due to
their sick leave available balance, enrollment will be closed to that employee until the next
open enrollment in June.
New employees will be eligible to participate in the Sick Leave Bank and Incentive Plan
upon completion of one year of employment if he /she has not utilized more than 67% of that
years accrual. If such employee does not elect to participate upon the completion of one
year of service, enrollment is closed to that employee until the next open enrollment in June.
REQUIREMENTS FOR PARTICIPATION
1b
Participation in the Sick Leave Fund & Incentive Plan is voluntary. Only those employees ,
who make voluntary contributions to the Fund will be permitted to participate in the
Incentive Plan.
In order to participate in the Sick Leave Fund & Incentive Plan, each employee will be
required to make a minimum initial contribution of 15 % of one year's accrual. However, no '
more than 25 % of one years accrual may be contributed. A continuous contribution of 15 %
of each months accrual will be required to remain active in the Fund. Sick leave
contributions to the Fund are irrevocable and cannot be returned to the employee if he /she ,
discontinues his /her participation in the Fund.
e
SICK LEAVE FUND & INCENTIVE PLAN POLICY
PAGE TWO
OTHER
Grants to participants in the Sick Leave Fund will never be more than the fund balance.
b
The City of Owasso, Oklahoma at its sole discretion, reserves the right to discontinue the
Sick Leave Fund and Incentive Plan at anytime it is deemed in the best interest of the City.
Should the Sick Leave Fund be dissolved, all hours in the Fund will be equally divided
' among employees, who on the date of dissolution, are current and active participants.
The Sick Leave Fund and Incentive Plan Policy will be reviewed annually by the Benefit
Committee to review annual and lifetime grant maximums. Such maximums may be
increased or decreased based on the available fund reserves.
Adopted this day of
Charles L. Burris, Mayor
1996.
Attachment "A"
Eligibility for Sick Leave Grant
To be eligible for a grant the employee must be an active participant in the Sick Leave Fund
for at least 30 calendar days. He /she, or someone on his /her behalf, must submit a Request
for Grant (Personnel Form G1) to the Personnel Officer. The request must include a
completed physician's certification of illness or injury.
Failure to submit the physician's certification of injury or illness will result in an automatic
denial of the requested Sick Leave Grant.
A Sick Leave Grant will not be granted until the member has used all of his /her individual
sick leave days, annual leave, compensatory time, and personal holidays he /she has
accumulated.
A Sick Leave Grant will only be granted in cases of an employee's personal illness or injury. '
During any consecutive twelve (12) month period the maximum sick leave grant(s) an
employee can receive is four pay periods. The maximum lifetime grant an employee can
receive is sixteen (16) pay periods. '
Disability benefits received by an employee from sources other than those excluded below
will not be a consideration when approving a grant request. I
Exclusions
An employee will be ineligible to receive a sick leave grant if compensation is being received I
from Workers Compensation, Disability Retirement, or Social Security Disability.
Excluded from eligibility for a Sick Leave Grant will be disabilities resulting from war,
insurrection, rebellion, or active and illegal participation in a riot. Also excluded are
extended leave for cosmetic surgery or treatment, or surgery or treatment deemed medically
unnecessary by a physician.
Attachment "B"
Eligibility for Incentive Plan
Each employee who is a current active participant in the Sick Leave Fund will be eligible to
receive an Incentive if he/she has not utilized more than 67% of the current years annual
maximum sick leave accrual, and he /she has at least one years sick leave accrual remaining
' on the books.
The Sick Leave Incentive will be based on the percentage of that years sick leave accrual
' remaining, multiplied by $175.00.
k,
Example
• If Employee A has 100% of his /her sick leave accrued for that year remaining,
he/she would receive 100% of $175.00.
• If Employee B has 86% of his /her sick leave accrued for that year remaining,
he /she would receive 86% of $175.00 or $150.50.
• If Employee C has 32% of his /her sick leave accrued for that year remaining,
he /she would not be eligible to receive incentive pay for that year.
All examples are based on an employee with the required minimum of one years
accrual remaining.
The Sick Leave Incentive will be vested and payable on December 15th of each year. No
proration of Sick Leave Incentive pay shall be allowed except under circumstance of the
W Citys termination of such Sick Leave Fund and Incentive Plan.
1
Attachment "C" I
Grant Request Review Board I
The Grant Request Review Board will be comprised of the Personnel Officer and four '
elected board members. One elected member will represent each of the following; Police,
Fire, Public Works and Other. Elections will be conducted every three years, all employees
who are a member of the grant fund will vote for one board member for their division.
The review board will only meet when there has been a "Request for Grant" received by the
Personnel Officer. The purpose of the review board will be to determine if all eligibility
requirements have been met and to insure that none of the exclusions apply.
The Personnel Officer and each of the elected board members will have one vote each to
approve or disapprove a request. The Personnel Officer will then notify the requesting
employee of the review boards decision.
MEMORANDUM
1 TO:
IFROM:
SUBJECT:
DATE:
BACKGROUND
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
PLAT AMENDMENT - COUNTRY ESTATES
February 15, 1996
The City of Owasso received a request for a plat amendment of Country Estates, an addition to
the City of Owasso. The amendment request involves a change in the building lines of all
corner lots within the addition from the existing 25 feet on each corner yard to 25 feet on the
designated front yard and 15 feet on the remaining yard.
' Within an RS -3 (Residential Single Family High Density) zoning district, all corner lots are
required to have a minimum front setback of 25 feet in the front yard and 15 feet on the yard
which abuts the street. The amendment being requested by the developer is in full compliance
_. with the Owasso Zoning Code and the Owasso Subdivision Regulations.
' Oklahoma state law requires that in order to amend a subdivision plat, 100% of all property
owners within the addition must sign and approve of the amendment request. Attached is a copy
of the amendment request from the developers of the Country Estates addition containing 100 %
' approval from the owners within that addition.
The Owasso Planning Commission reviewed this request at their February 13, 1996 regular
meeting and unanimously recommended approval of the plat amendment. Staff has no objections
to this request.
RECOMMENDATION
Staff is recommending approval of the plat amendment to Country Estates, changing the required
building lines on all corner lots to 25 feet on all front yards and 15 feet on all side yards that
abut public streets.
ATTACHMENTS
1. Plat amendment request for Country Estates.
in 2. Plat of Country Estates.
AMENDMENT TO
COUNTRY ESTATES
ADDITION
TO THE O
CITY OF OWASSO
TULSA COUNTY,OKLAHOMA
THIS AMENDMENT to the Platt of COUNTRY ESTATES is made this�day of February
1996 A &W Land Development, Inc. P.B. Homes, Inc. Homes By Betty, Inc. Heritage
Construction Company, Inc. RC Construction Co., Inc. Beale Company Builders, Inc.
Hollywood Home Builders, Inc. Don Sanders, Patrick S. Parker and Shirley Faye Schrock,
B. Dean and Jeanette Hudgens of the lots and blocks set forth opposite their names hereinbelow
and who are the owners of the lots and blocks of COUNTRY ESTATES, an addition to the City
of Owasso, Tulsa County Oklahoma, according to the recorded platt thereof, to wit:
A &W Land Development, Inc.
Homes By Betty,Inc.
Heritage Construction Company,Inc.
Don Sanders
RC Construction Co., Inc.
Beale Company Builders,Inc.
Hollywood Homes,Inc.
1,2,3,4,5,6,7,8,9,10 1
1,2,3,4,5,6,7,8,9,10,11 2
1,2,3,4 3
1,3,4,6,7,8, 4
1, 2,3,4,5,6,7,8,9,10,11,12,13,14, 5
15,16,17,18,19,20,21,22,23 5
1,3 ,4,5,6,7,8,9,10,11,12,13,14,15, 6
16 ,17,18,19,20,21,22,23,24,27,29, 6
31,32,33 6
1 ,3,5,7,8,9,10,11,12,13,14,15,16 7
1,2,3,4,5,6,7,11,12,13, 8
2,25, 6
8,9, 8
6
7 -
14,10
8
5
4
2
4
1
30
6
26
5
2 7 1
L
is PB Homes, Inc. 4 7
Patrick S. Parker and Shirley Faye Schrock 28 6
B. Dean and Jeanette E. Hudgeons 27 5
WHEREAS, it is the desire of the above named owners to amend the plat of COUNTRY
' ESTATES, Plat#5086, dated August 2, 1995 and filed of record in the office of the County Clerk
of Tulsa County, State of Oklahoma on August 2, 1995, as it affects the whole addition.
' NOW, THEREFORE, in consideration of the sum of Ten and no /100 Dollars ($10.00) in hand
paid, the receipt of which is hereby acknowledged, and other good and valuable consideration,
the undersigned do hereby amend and modify the Plat of COUNTRY ESTATES as set forth
hereinbelow:
I:
n
r
1. The required building lines on all corner lots shall be changed to 25' setback on front of
house and 15' on side of house.
The undersigned, as owners of the affected lots, do hereby ratify and incorporate by reference,
and affirm all parts of the Plat and Deed of Dedication and Restrictive Covenants which are not
amended hereby and which are consistent herewith. This Amendment shall be effective from the
date hereof, and shall be enforceable to the same extent in the same manner as if originally set
forth fully in the original Plat and Deed of Dedication of the COUNTRY ESTATES
ADDITION.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed the
day and year first above written.
IATTEST
1
ATTEST
A & W LAND DEVELOPMENT,
BY VP
HERD
COMI
BY VP
HOMES BY BETTY, INC.
ATTES'r;�--�I'
BY PRESIDENT
ATTEST
ATTEST
ATTEST
ATTEST
RC CONSTRUCTION COJNC.
BY PRESIDENT
HOLLYWOI
BY PRESIDENT
PB HOMES, INC.
BY VP
BEALE COMPANY BUILDERS, INC.
1
BY PRESIDE '
e
��h1tk ✓� , a'�C v
PATRICK S. PARKER ANIJ B. DEAN A
SHIRLEY FAYE SCHROCK JEANETTE XAIUDGEONS
DON SANDERS
Before me, the undersigned Notary Public in and for said county and state, on this
day of ,1996, personally appearedck; 4 , the Vice President of A &W
LAND DEVELOPMENT, INC. And to known to be the identical person who executed the
foregoing instrument and acknowledge to me that he executed the same as his fre and
vvoluntary act and deed of such corporation for the uses and purposes theein set forth.
GIVEN under my hand and seal of office the day and year first above written.
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TOTAL ACREACE:.t.93
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PROPOSED PHASE 3 TOTAL LOTS: 138
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PROPOSED PHASE 3 TOTAL LOTS: 138
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MEMORANDUM
BACKGROUND:
On August 15, 1995, the City of Owasso was awarded an economic development "CDBG" grant
in the amount of $71,239. That award was based on the creation of new jobs by Precision
Components Inc, and was for the purpose of constructing additional parking facilities.
t Subsequent actions included the selection of an engineer for the project (Breisch Company Inc)
and the submission of specifications for bids.
' On February 14, 1996, the City received and opened bids for the parking lot project. The
apparent low bid exceeded the original estimated cost of construction, and thus exceeded the
amount of the funds awarded by the grant. Therefore, the City is faced with a project that needs
1
1
to be initiated, but without the appropriated funds that would allow the Council to award a
contract.
The staff has contacted the Department of Commerce and requested assistance in resolving the
problem by being allowed to submit a request for additional funds. The DOC staff has agreed
not only to accept a request for a grant increase, but also to "walk" the request through the
process in order to more quickly gain approval. There is a chance that the request for additional
funds could be approved prior to the Council meeting (February 20, 1996). Should that occur,
there will be sufficient funds for appropriation to the project and thereby allow for the award
of the construction contract.
However, it is also possible that the DOC process will not be completed by February 20. To
avoid a delay should the DOC not approve an increase by February 20, I have contacted the
owner of Precision Components Inc, Mr Tommy Caudill, and explained the situation to him,
with a request for his assistance. Mr Caudill has responded by submitting a "Letter of
Guarantee" to the City that essentially unconditionally guarantees to provide $10,335.15 to the
project should the DOC fail to approve a grant increase. Both Mr Cates and Ms Bishop were
consulted prior to my conversation with Mr Caudill and both agree that the attached letter is
TO:
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM:
RODNEY J RAY
'
CITY MANAGER
SUBJECT:
REQUEST FOR SUPPLEMENTAL APPROPRIATION TO CDBG
'
FUND
DATE:
February 15, 1996
BACKGROUND:
On August 15, 1995, the City of Owasso was awarded an economic development "CDBG" grant
in the amount of $71,239. That award was based on the creation of new jobs by Precision
Components Inc, and was for the purpose of constructing additional parking facilities.
t Subsequent actions included the selection of an engineer for the project (Breisch Company Inc)
and the submission of specifications for bids.
' On February 14, 1996, the City received and opened bids for the parking lot project. The
apparent low bid exceeded the original estimated cost of construction, and thus exceeded the
amount of the funds awarded by the grant. Therefore, the City is faced with a project that needs
1
1
to be initiated, but without the appropriated funds that would allow the Council to award a
contract.
The staff has contacted the Department of Commerce and requested assistance in resolving the
problem by being allowed to submit a request for additional funds. The DOC staff has agreed
not only to accept a request for a grant increase, but also to "walk" the request through the
process in order to more quickly gain approval. There is a chance that the request for additional
funds could be approved prior to the Council meeting (February 20, 1996). Should that occur,
there will be sufficient funds for appropriation to the project and thereby allow for the award
of the construction contract.
However, it is also possible that the DOC process will not be completed by February 20. To
avoid a delay should the DOC not approve an increase by February 20, I have contacted the
owner of Precision Components Inc, Mr Tommy Caudill, and explained the situation to him,
with a request for his assistance. Mr Caudill has responded by submitting a "Letter of
Guarantee" to the City that essentially unconditionally guarantees to provide $10,335.15 to the
project should the DOC fail to approve a grant increase. Both Mr Cates and Ms Bishop were
consulted prior to my conversation with Mr Caudill and both agree that the attached letter is
SUPPLEMENTAL APPROPRIATION TO CDBG FUND
FEBRUARY 15, 1996
PAGE 2
sufficient to project revenue for appropriation purposes. Therefore, if the DOC action is not
completed by February 20, the "Letter of Guarantee" will be used to project revenue for the
project and as the basis in requesting a supplemental appropriation to the budget.
SUMMARY:
The Precision Components Inc parking project, funded by a $71,239 CDBG grant, will exceed
the grant funds available by $10,335.15. In order to proceed with this project, a supplemental
appropriation of $10,335.15 is required by law. For the Council to make a supplemental
appropriation, it must reasonably believe that there will be revenue available for spending on the
project. The staff has provided two sources for revenue to cover the "gap" between the funds
on hand and the funds needed to award the contract. One source is not a 100% guarantee
(DOC). The second source does unconditionally guarantee the funds if the other is not
successful.
RECONIl4ENDATION:
The staff recommends Council approval of a supplemental appropriation to the CDBG Fund,
Precision Components Inc project in the amount of $10,335.15.
ATTACHMENTS:
1. Correspondence from Mr Caudill
2. Request to DOC for grant amendment
3. Memorandum dated August 9, 1995
4. DOC contract - original amount
1
n
(918) 274-9094
FAX (918) 274 -9802
209 East 5th Avenue
A Br Owasso, Oklahoma 74055
igkt .�utune
February 15, 1996
Mr. Rodney Ray, City Manager
City of Owasso
P. 0. Box 180
Owasso, OK 74055
RE: FUNDING OF PARKING IMPROVEMENTS
Dear Mr. Ray:
The purpose of this correspondence is to offer the assistance of Precision Components, Inc. in
resolving a recently discovered funding problem relating to the construction of a parking lot at our
facility. Precision Components, Inc., by notice of this letter, offers to unconditionally guarantee
the payment of $10,335.15 to the City of Owasso for partial payment of a $69,503 contract to improve
and construct parking lot facilities on property occupied by our company. This offer is made based
on a commitment by the City of Owasso to actively pursue the approval of a grant amendment that
will increase an existing CDBG grant by a like amount ($10,335.15). Additionally, it is understood
that upon approval of such grant amendment, this offer becomes void and may not be used for any
other purpose or guarantee.
In summary, it is my intent to offer to the City of Owasso an unconditional Letter of Guarantee that
provides for a $10,335.15 payment to the City In the event a grant amendment is not approved by the
Oklahoma Department of Commerce. It is further my intent that such guarantee is made for the
purpose of expediting the award of a contract for needed improvements, and that it will expire
upon approval of the grant or executing the guarantee.
tTGClda
Sincerely,
ommy Caudill
President
City of Owasso
207 South Cedar
PO Box 180
Owasso, OK 74055
February 15, 1996
Ms Karen Adair
Oklahoma Department of Commerce
PO Box 26980
Oklahoma City, OK 73126 -0980
4�
��O a rxe tW`
RE: REQUEST FOR BUDGET MODIFICATION FOR 7060 ED 94
Dear Ms Adair:
(918) 272 -2251
FAX (918) 272 -4999
The city of Owasso has opened bids on the above referenced Precision Components parking
and drainage project. The City engineering staff and consulting engineering firm are
reviewing bids at this time. The City needs to award the contract at its February 20th City
Council meeting. The apparent low bidder, R L Hensley Construction, has submitted a bid
which exceeds the original construction estimate and contingency by $9185.10. In addition,
engineering costs are also projected to exceed the original estimate by $1149.50. Based upon
these cost increases, the City hereby requests a budget revision and CDBG contract
modification which would allocate the project contingency funds and add the amounts
previously indicated.
The construction cost estimate submitted over a year ago with the original grant request,
assumed that existing stormwater drainage pipes would be usable on the project. Revised
calculations proved that the existing pipe was undersized, which made necessary an
additional 460 feet of 18" drainage pipe.
Negotiations between the City and the selected design firm on specific design requirements
for the drainage and parking improvements indicated that an increase in the design fee was
necessary. The increased engineering budget amount is still within the allowable fee range
for the project.
We would appreciate your prompt consideration of this request.
Sincerely,
Charles L Burris
Mayor
1
E
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1
I- LtS 1J -j ID lL - 1. yr -1II 11Yl.Vb
Request far CVBG Budget Modification
L . ECONONitC DEVELOPbWffr
P.2
NAME OF CONTRACTOR
FEI NUMBER
CONTRACT NUMBER
City of Owasso
73- 6069613
7060 CD3G 8D 94
AODAEGS
PAPAWRt NAME
PHONE NUMBER
.P.O. Box 180; Owasso, OK 74055
Andy. Armstrong
918 584 -7526
LINE ITEM BUDGET 101061
CODE
A
PRESSNT
BUDGET
B
BUDGET
HAN Zg (±Ij
c
REVISED
BUOdEt
I. ECON. DM(. - Faet1 onsWetion Leans
551
I. ECON, OEV.. Inlrasuuatvre hn ovments
631201
60
+
I ECON. DEV. • Eciviprmenvinvenicry Loons
5518012
o. ECON. DEV.. Commerelsl Rehebil4stion Loans
531203
5. ECON. Dist. • Irldustrlsl AshW11161lon Loans
551804
6. ECON. OEV..Othef
531205
1. CON. M. • Furnhute It FWvros
b3f806
I. ECON. M. • Land A BuildingSS120i
!. ECON, DEV, . Machimaly, A E vi fens
651206
1 N. OP. • Invemory
ti3t
11 - CON. DIV . Wgiliffif glehal
12. ECON. 0211. • En .. Legal A O1har Prof,
531241
7 2.00
1.149.50
451,50
13.0030 PROJECT COST etas of lines i•1
67,620.00
+10034.60
77 954.60
14. C0130 ADMINISTRATION
&51010
3,619.00
-0-
3,619.00
15. TOTAL C060 COSTS olsl of Trott+ 13 IL 141
71, 239.00
+10,334.60
81, 573.60
/6. TOTAL MATCH FUNDS 106063.43W31. 81911
555230
1 224 850.
2
17, OPANO TOTAL otaloflines 15 i 16
1,296,089.00
+10,334.60
1,306,423.60
S�pnrtvtf v+�^o "i!a Qt}ieial Del♦
ODOC USE ONLY:
v•tlfied By
Approved 0r:
4:25
CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272 -2251
BID DOCUMENTATION
Opening Date:_ 2/14/96
Council/Trustee Approval:
Item: Parking Lot & Drainage Improvements for Precision Components Inc
Number of Bids: 5
Bids Opened By: Doug Groves
Witness: Marcia Boutwell
Witness: Thomas J Cobb, PE
CONTRACTOR
ALTERNATE BASE BID #1
ALATERNATE BASE BID #2
APAC - Oklahoma
101,850.00
100,743.70
Tulsa, OK
Empire Construction
92,669.00
97,709.00
Jenks, OK
Newman Contracting
84,940.46
No Bid
Tulsa, OK
Carter Excavating
75,057.00
75,057.00
Tulsa, OK
R L Hensley Construction
69,503.10
69,306.30
Tulsa, OK
-
Eng=. er }s Esiunate :::. ` .
62,151.00
X1.,659.00
Certification:
I, Marcia Boutwell, City Clerk, do hereby certify that, to the,
Documentation is true and correct.
Signature:
Date:
d:
2� t'*f.t ;knowledge, this Bid
'`(SEAL)` j
J
MEMORANDUM
TO: RODNEY J. RAY
FROM: LONNIE R. HARDIN
SUBJECT: PRECISION COMPONENTS CDBG GRANT
DATE: August 9,1995
BACKGROUND
The City of Owasso applied to the Oklahoma Department of Commerce for Community
Development Block Grant funds for the purpose of building an employee parking lot on the land
adjacent to Precision Components.
Precision Components has rapidly expanded beyond the initial 50 jobs, has added additional shifts
and proven to be a true asset to the community. The increase in the number of employees has
created a parking problem for employee vehicles. This situation has been alleviated for the short
term by allowing automobile parking on the grass across the street to the South of the building.
However, this solution is temporary only, and has obvious drawbacks as winter weather approaches
and employee levels increase further.
The City was notified by the Oklahoma Department of Commerce on July 26th that the request for
an infrastructure grant in the amount of $ 71,239 has been approved, and allocated for 90 days.
*. This grant is set forth as $ 55,318 for parking and drainage improvements, $ 7,302 for engineering
and professional fees, $ 3,619 for administration of the project and $ 5,000 as a construction
contingency.
In order to proceed further with the project, the City must formally accept the grant. YOU
SHOULD NOTE THAT ACCEPTANCE OF THE GRANT DOES NOT RELEASE FUNDS,
AUTHORIZE EXPENDITURE OF FUNDS OR OBLIGATE THE CITY TO FINANCIAL
EXPENDITURE. The acceptance of the grant is the next procedural step in procuring funds and
proceeding with the project. Funds will be released once contract conditions are certified,
environmental review is complete and other procedural requirements are met. The acceptance of the
grant does not act to bind the City in any way to complete the project or expend any funds.
We anticipate that this project will be completed with the CDBG funds. There is no requirement for
r; any municipal matching funds, and we do not contemplate the expenditure of municipal monies in
this project.
The project as proposed will resolve the long term parking needs for Precision Components, and has
adequate drainage and lighting.
RECOMMENDATION:
Staff recommends that the Mayor be authorized to accept the CDBG grant for the Precision
Components parking area.
ATTACHMENTS:
CDBG Approval letter
Grant terms and instructions
t
1
FamK KEAnNO
Gove►NOR
July 26, 1995
Mr. Charles L. Burris, Mayor
City of Owasso
207 South Cedar
Owasso, Oklahoma 74055
I V. .
;;�
i
CONNIE IRBY
INnNIN EXECUTE DIRECTOR
Dear Mr. Burris:
rThe Oklahoma Department of Commerce (ODOC) has completed a review and analysis of
the city's Community Development Block Grant - Economic Development Infrastructure
O Financing (CDBG -EDIF) request for an infrastructure grant to assist with the expansion
of the Precision Components Company. ODOC is pleased to inform you that the project
has been approved for funding.
The award provides funding in the total amount of $71,239 to provide parking and
drainage improvements in support of the expansion of the Precision Components
Company. The specific terms and conditions of the grant are attached.
Please indicate your acceptance of the grant offer by returning a signed copy of the grant
terms and conditions as soon as possible.
We look forward to working with you in the coming months. If you have any questions,
or if we may be of further assistance to you, please contact Donald R. Hackler, Jr., of this
office at (405) 841 -9359.
Sincerely,
Connie Irby
Interim Executive Director
Enclosures
cc: Tommy Caudill, President, Precision Components Company
John Smaligo, Oklahoma House of Representatives
Grover Campbell, Oklahoma State Senate
Don Nickles, United States Senate
Jim Inhofe, United States Senate
Steve Largent, United States House of Representatives
Andy Armstrong, Indian Nations Council of Governments
OKLAHOMA DEPARTMENT OF COMMERCE
6601 Broadway /P 0. Box 26980. Oklahoma City, Oklahoma 73126 -098=
T m.,nn„a iensi aev- ann,,. Tian Tav nvi A. C,,, , m;i se r_s1oo
CDBG
I - 1 of 2
FEI #73- 6069613
CONTRACT - CDBG
PART I
SUMMARY AND SIGNATURES
Contracting Agency: Oklahoma Department of Commerce
State of Oklahoma
Contractor: City of Owasso
Contract Title: Community Development Block Grant -
Nonentitlement
Contract Number: 7060 CDBG ED 94
Amount: $71,239.00
Source: U.S. Department of Housing and Urban
Development (HUD). Catalog of Federal
Domestic Assistance (CFDA) Number 14.228.
Funds from Fiscal Year 1994
Funding Period: August 15, 1995 through August 14, 1996
Submit Requisitions to:
Financial Unit
Division of Community Affairs
& Development
Oklahoma Department of Commerce
P. O. Box 26980
Oklahoma City, OK 73126 -0980
Issue Payment to:
City of Owasso
P. O. Box 180
Owasso, OK 74055
Agreement Components: Part I - Summary and Signatures
Part II - General Terms and Conditions
Part III - Specific Terms and Conditions
Project Description: Provide funds to the City of Owasso for
certain infrastructure improvements
benefitting Precision Components Company
which shall provide job opportunities for
low- and moderate - income individuals in
the Owasso area.
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MEMoxnivnuM
TO: RODNEY J. RODNEY
' CITY MANAGER
' FROM: DOUG GROVES 9'�dg WF0460.��
ENGINEERING TECH4
SUBJECT: CONSTRUCTION CONTRACT - PARKING AND DRAINAGE
IMPROVEMENTS FOR PRECISION COMPONENTS, INC.
DATE: February 15,1996
BACKGROUND:
On November 21, 1995 Council awarded a contract to Breisch Company, Inc. for
professional engineering services in the design, bidding and contract administration of the
parking lot and stormwater detention facility on the west side of the Precision Components
Building.
Staff consulted with Precision Components about the parking layout around additions to the
building and a future truck dock location. The City has received a grant from the Oklahoma
Department of Commerce (ODOC) to fund the improvements.
PROJECT SCOPE AND ALTERNATE DESIGN OPTIONS:
' The basic project scope consists of site excavation and grading, parking lot base stabilization,
curb and gutter placement, asphalt paving for the parking surface, construction of a
stormwater detention facility and discharge piping from the detention facility through the
Recycle Center area. Two alternates were evaluated and specified for the type of materials
for the drainage piping. Alternate 1 includes reinforced concrete pipe (RCP) for piping
under the parking lot. In order to redue project cost, Alternate 2 was proposed using
polyethylene (PE) pipe in place of RCP.
BIDS RECEIVED:
Construction plans and specifications were completed by Breisch and bids were received
' from 5 firms on February 14, 1996. A tabulation of bids has been prepared by the Breisch
Company, Inc. (see attached) and summarized as follows:
Page 2 �.
Construction Contract
Parking and Drainage Improvements ,
Precision Components, Inc.
Contractor
Alternate Base Bid #1
Alternate Base Bid #2
APAC - Oklahoma
$101,850.00
$100,743.70
Empire Construction
$ 92,669.00
$ 97,709.00
Newman Contracting
$ 84,940.46
No Bid
Carter Excavating
$ 75,057.00
$ 75,057.00
R.L. Hensley Construction
$ 69,503.10
$ 69,306.30
Engineers Estimate
$ 62,151.00
$ 61,659.00
The apparent low bidder for the project is R.L. Hensley Construction in the amount of
$69,306.30.
EVALUATION OF BIDS:
Staff instructed the Breisch Company, Inc. to evaluate the bid and provide a recommendation
for award. Breisch has reviewed the qualifications of the apparent low bidder (R.L. Hensley
Construction). Qualifications and references of the firm were evaluated.
Breisch has provided a letter (see attached) indicating that R.L. Hensley Construction is
qualified to perform this work. The Breisch Company recommends the contract be awarded
to R.L. Hensley Construction and Alternate 1 (reinforced concrete pipe). Alternate 1 is
$196.80 higher than Alternate 2. However, the consultant and staff believe the use of RCP
is a better long -term option.
FUNDING:
Funds are available in the grant from Oklahoma Department of Commerce (ODOC) in the
amount of $71,239.00. Engineering and Administration costs have to come out of the
available funds, which leaves a balance of $60,318.00 for construction. The Department of
Commerce will need to approve a budget amendment to cover the additional construction
costs.
Page 3
Construction Contract
Parking and Drainage Improvements
Precision Components, Inc.
' RECONEMW RATION:
Staff recommends Council award of a contract with R.L. Hensley Construction, Tulsa,
Oklahoma for construction of parking and drainage improvements for Precision Components,
Inc. in a lump sum amount of $69,503.10.
ATTACHMENTS:
1. Bid Documentation
2. Bid summary sheet prepared by the Breisch Company
3. Letter from The Breisch Company, dated February 14, 1996, indicating their
recommendations.
4. Project map
FEE -14 -1996 11 :04 CITY OF OWASS0
CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272 -2251
Opening Date: 2/14/96
Council/Trustee Approval:
919 272 4999 P.01
Item: Parking Lot & Drainage Improvements for Precision Components Inc
Number of Bids: 5
Bids Opened By: Doug Groves
Witness: Marcia Boutwell
Witness:_ Thomas J Cobb, PE
CONTRACTOR
ALTERNATE BASE BID #1
ALATERNATE BASE BID #2
APAC- Oklahoma
101, 850.()0
100, 743.70
Tulsa, OK
Empire Construction
92,669.00
97,709.00
Jenks, OK
Newman Contracting
84,940.46
No Bid
Tulsa, OK
Caner Excavating
75,057.00
75,057.00
Tulsa, OK
R L Hensley Construction
69,503.10
69,306.30
Tulsa, OK
Certification:
I, Marcia BoutwelI, City Clerk, do hereby certify that, to the owledge, this Bid
Documentation is true and correct.
•1i y
Signature`;?
Date:
THE BREISCH COMPANY INC.
ENGINEERS ARCHITECTS PLANNERS
16 SOUTH MAIN - SAND SPRINGS, OKLAHOMA 74063 -6507 - (918) 245 -9533 - FAX: (918) 245 -9563
14 February 1996
F. Robert Carr
Director of Public Works
City of Owasso
Owasso, OK 74055
Re: Parking and Drainage Improvements for Precision Components, Inc.
Dear Robert:
Please find herein the tabulated bids, received this date for the above reference project.
We recommend that you award the contract to the low bidder, R.L. Hensley Construction,
in the amount of $69,503.10 for alternate number one (Reinforced Concrete Pipe).
Hensley Construction has done work in our area and we know them to be qualified to
perform this work.
If you have any questions, please call.
Yours truly,
aul L. Billin n, P. E.
Project Engineer
IPLB:se
PRECISION COMPONENT NEWMAN APAC -OKLA RL HENSLEY CARTER EMPIRE
PARKING LOT AND DRAINAGE ENGINEER'S CONTRACTING P.O. BOX 580670 CONSTRUCTION EXCAVATING CONSTRUCTION
DATE: FEBRUARY 14,1996 ESTIMATE 8336 W 127TH TULSA, OD 74158 9811 E 46TH PL 1402 S 65TH W AVE PO BOX 440
BID TABULATION TULSA, OK 74112 TULSA, OK 74146 TULSA, OK 74127 JENKS, OK 74037
NO. OF BID RECEIVED = 5 5% BID BOND 5% BID BOND 5% BID BOND 5% BID BOND 5% BID BOND
UNIT UNIT UNIT UNIT UNIT UNIT
BID ITEM ONTY UNIT COST COST COST COST COST COST COST COST COST COST COST COST
1. 201 CLEAR 8 GRUBBING 1 L. S. 2,000.00 2,000.00 2500.00 2,500.00 3,100.00 3,100.00 885.00 885.00 5,000.00 5,000.00 2,700.00 2,700.00
2. 202(C) EXCAVATION 8 BACKFIL 2,184 C.Y. 4.75 10,374.00 3.44 7,512.96 15.70 34,288.80 3.60 7,862.40 5.00 10,920.00 7.00 15,288.00
3. 230(A) SOLID SLAB SOD 200 S. Y. 1.50 300.00 4.50 900.00 1.45 290.00 1.50 300.00 2.00 400.00 5.00 1,00000
4. 303 TYPE "A" AGG. BASE 314 L. F. 18.00 5,652.00 12.50 3,925.00 33.15 10,409.10 19.30 6,060.20 25.00 7,85000 27.00 8,478.00
5. 307(B) LIME TREATED SUBGRA 2,040 LF 2.75 5,610.00 7.00 14,280.00 6.20 12,648.00 4.95 10,098.00 4.00 8,160.00 425 8,670.00
6. 411(C) ASPH CONCRETE, TYPE 303 LF 28.00 8,484.00 30.00 9,090.00 32.20 9,756.60 35.00 10,60500 37.00 11,211.00 35.00 10,605.00
7. 609(B) COMB. 6" CURB 8 GUT 685 EA 11.00 7,535.00 14.00 9,590.00 7.80 5,343.00 10.20 6,987.00 11.00 7,535.00 12.00 8,220.00
8 611(A) MANHOLE, STD 4' DIA, 1 EA. 1,600.00 1,600.00 1750.00 1,750.00 1,335.00 1,335.00 1,315.00 1,315.00 1,300.00 1,300.00 3,000.00 3,000.00
9. 611(E) CONC. DROP INLETS 2 EA. 1,800.00 3,600.00 25W.00 5,000.00 1,555.00 3,110.00 1,440.00 2,880.00 1,600.00 3,200.00 1.500.00 3,00000
10. 613(W) 18 "P.E. PIPE 364 L. F. 2050 . 7,462.00 34.00 12,376.00 24.50 8,918.00 21.95 7,989.80 16.00 5,824.00 35.00 12,740.00
11. 613(W) 15 "P.E.PIPE 123 L.F. 24.00 2,952.00 0.00 0.00 24.50 3,013.50 25.05 3,081.15 36.00 4,428.00 58.00 7,13400
12. 613(W) 15" RCP 123 L. F. 28.00 3,444.00 24.50 3,013.50 33.50 4,120.50 26.65 3,277.95 36.00 4,428.00 38.00 4,674.00
13. 619(8) REMOVE 8 REPLACE AS 19 S. Y. 15.00 285.00 47.00 893.00 72.90 1,385.10 66,00 1,254.00 100.00 1,900.00 81.00 1,539.00
14. 619(8) REMOVE 8 REPLACE CO 15 S.Y. 21.00 315.00 54.00 810.00 35.00 525.00 87.25 1,308.75 100.00 1,500.00 127.00 1,905.00
15, 619(8) REMOVE CURB 8 GUTTE 78 L.F. 3.00 234.00 17.00 1,326.00 2.80 218.40 6.00 468.00 2.00 156.00 10.00 78000
16. 701(A) 4- CONC. SIDEWALK 85 S.Y. 19.00 1,615.00 27.00 2,295.00 25.60 2,176.00 21.60 1,836.00 20.00 1,700.00 40.00 3,400.00
W. 711.05 4" YELLOW PAINTED ST 940 L. F. 0.15 141.00 0.35 329.00 0.13 122.20 0.15 141.00 1.00 940.00 0.50 470.00
18. SPEC. 18 "HEADWALL 2 EA. 90.00 1,800.00 2700.00 5,400.00 1,000.00 2,000.00 870.00 1,740.00 600.00 1,200.00 1,00.00 2,0000
19. SPEC. 18" CONC. DROP INLETS 1 EA. 1,100.00 1,100.00 2500.00 2,500.00 1,555.00 1,555.00 1,470.00 1,470.00 1,20.00 1,2000 2,500.00 2,50000
20. SPEC. MISC. CONC. WORK 10 S. Y. 35.00 350,00 120.00 1,20.00 35.00 350.00 280.00 2,800.00 30.00 300.00 150.00 1,50.00
21. SPEC. 18" P.E. PIPE END SEC. 1 EA. 250.00 250.00 250.00 250.00 200.00 200.00 225.00 225.00 333.00 33300 200.00 2000
- --•_.- .......
- - - -- - - - - - --
TOTAL BASE BID, ALT. NO. 1 $62,151.00 $84,940.46 $101,850.70 $69,503.10 $75,057.00 $92,669.00
TOTAL BASE BID, ALT. NO. 2 $61,659.00 • "•" "'' "• "'"• $100,743.70 $69,306.30 $75,057.00 $95,12900
AS READ $97,709.00
We the undersigned. The Breisch Company, Inc., Consulling
Engineers, do hereby certify that this is an accurate and true
representatl fall bids recel r IN 'ecl
Thomas J. Cobb, P. ., Okla. NO. 11666 �' ���•' .,'¢l
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TO:
FROM:
ISUBJECT:
DATE:
RODNEY J. RAY
CITY MANAGER
F. ROBERT CARR, JR., P.E.
PUBLIC WORKS DIRECTOR
DESIGN CONCEPT FOR VEHICLE AND EQUIPMENT
STORAGE BUILDINGS
February 15, 1996
BACKGROUND:
The FY95 -96 Budget includes projects identified as part of the comprehensive capital planning
process by the Capital Improvements Committee. The projects are listed in the Capital
Improvements Fund of the budget.
One of the projects approved for FY95 -96 is for an equipment storage building to be used by
the Public Works and Parks Departments. The Budget identifies the proposed expenditure as
a "Maintenance Building" (line item 81- 210 - 5421).
The Capital Improvements Plan discussed the project as follows:
$80,000 was allocated for the construction of an
equipment storage facility for the Water and Parks
Departments. The Facility, to be located near the City's
vehicle maintenance facility, would allow the protection
of vehicles from the elements while not being used, as
well as mechanical equipment and inside storage.
When originally defined, the project was intended to be a single structure that would provide
protection of equipment that has been stored outside, subject to harsh weather conditions. The
objective was to minimize damage to the equipment and provide for secured, organized storage.
To achieve the objective, the FY95 -96 Capital Improvements Committee recommended sufficient
funds be budgeted to enable building a "pole barn" type facility for use by Public Works and
Parks personnel, including an interior enclosed storage area for use by Parks Department
personnel.
r--
Page 2
Design Concepts - Vehicle and
Equipment Storage Buildings
The preliminary building concept was to be located near the present Vehicle Maintenance
Facility on Main Street and estimated to be approximately 150 feet long and 30 feet deep. The
enclosed area inside the building was intended to be about 20 feet wide and 25 -30 feet deep.
FUNCTIONAL USES OF THE PROPOSED BUILDING:
Initial work to identify a viable site for the structure evaluated various locations near the Vehicle
Maintenance Facility. Although the structure could easily be placed at that site, staff expressed
concerns about splitting equipment storage from normal work sites.
Parks Department personnel presently work from a small area at the Recreation Center.
Equipment is used to maintain parks throughout the city, with the largest concentration of work
normally done at the Sports Park. Parks Department personnel felt that a more functional
location based on daily work tasks was at the Sports Park. A structure approximately 50 feet
long and 30 feet deep, including enclosed interior storage 20 feet long and 25 -30 feet deep, was
evaluated.
Public Works Department maintenance areas presently are located at the Street Maintenance
Building and the Water/Wastewater Building at the Treatment Plant. The intended purpose of
the facility is for equipment storage; therefore, due to the significant capital investments already
made by the city, it became evident that the Public Works division with the most equipment
should be given high priority for use of the facility. Staff felt that a shift from providing
covered storage for the Water Division should be made to that of the Streets Division. Most of
the Streets equipment is presently stored outside.
Emphasis in placement of the facility was shifted toward finding a suitable location adjacent to
the Street Maintenance Building. Staff felt that constructing a building near the Vehicle
Maintenance Facility to protect equipment used by Streets Division personnel would be away
from their normal workplace and be counter productive to daily routines. Consolidating
equipment storage and the maintenance activities was considered to be a more effective and
efficient means of operation. Therefore, the portion of the building that included only equipment
storage was sited at the Streets Maintenance Building. The proposed size was reduced to
approximately 100 feet long and 30 feet deep.
The resultant design concept was to take the original 150 foot long structure and divide it into
two structures with the same total length (Streets portion being 100 feet and the Parks portion
being 50 feet). These individual storage facilities would enable keeping equipment and vehicles
at specific workplaces. Site maps and views for each building are included in Attachment 1
Estimated costs for these buildings are shown in Attachment 2.
■
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1
Page 3
Design Concepts - Vehicle and
Equipment Storage Buildings
STREET MAINTENANCE BUILDING SITE:
Placement of the equipment storage building was determined to be most effective when oriented
with the open side of the building facing east. This orientation also provides appropriate
equipment protection in the winter, based on prevailing wind direction.
The structure was placed at the site joined to the existing Street Maintenance Building. This
location allows for the area to be fenced for added security. Additionally, the north end of the
equipment structure can be attached to the existing building. A potential reduction in materials
costs could be achieved.
ROOF REPAIRS:
The FY95 -96 Street Division budget (General Fund) includes a total of $2,800 for repairs to the
Street Maintenance building, which includes: roof repair ($1,500), new exterior trim ($500), a
new east side door ($150), and interior /exterior painting $650). As staff considered the Capital
Improvements portion of the budget, combining use of General Fund and Capital Improvements
money would enable an effective upgrade of the building and include covered storage.
Prior to being able to paint, however, staff believes that repairs to the roof need to be
completed. There is significant evidence of inadequate roof drainage (i.e., rotting facia boards,
water marking on the walls and blistered paint) on the south side of the building to indicate the
repairs are required. Once the equipment storage building is constructed painting the exterior
,� of the existing building will provide a better image of the city facilities in this manufacturing
area.
Various roof repair options were evaluated (Attachment 3). Repairs were classified, based on
the projected life expectancy of the repair system, as short-term (1 -2 years), intermediate -term
(5 years) and long -term (10 -25 years).
Estimated costs for all roof repair options exceed the total budgeted funds available, however.
Therefore, achieving a concept to paint and repair the roof with the storage building would not
be possible using FY95 -96 operating funds. The possibility of incorporating the roof repair
and /or replacement as part of the capital project for the storage building was evaluated.
The short-term option (estimated to be $3,500) was not considered to be viable, since additional
funds will be required in a short time to provide for more repairs. The intermediate repair
option (estimated to be approximately $6,250) was determined to be a similar situation, since
'i the procedure would only cover existing problems and not provide a lasting repair beyond 5
years.
Page 4
Design Concepts - Vehicle and
Equipment Storage Buildings
Long -term options range in estimated costs of approximately $16,400 to $19,800. Life
expectancy increases significantly with these options, however.
Staff believes that using the metal roof retro-fit (Option 7) would combine a roof material that
would match the storage building exterior and create a desirable building plan system. Addition
of landscaping around the building would compliment the site.
COSTS ANALYSIS:
Estimated costs for the two equipment storage buildings and the roof repair have been tabulated
(see Attachments 2 and 3) as summarized below:
Equipment Storage Buildings
Public Works (Street Division)
Site Preparation $2,000
Pole Barn and Footings 15,000
Concrete Floor 5,000
Electrical 1,500
15 % contingency 3.500
Total estimated cost $27,000
Parks Department
Site Preparation
$5,000
Pole Barn and Footings
9,000
'
Concrete Floor
4,000
Rough Framing (interior)
5,000
Electrical
2,500
'
Rough Plumbing
500
Interior Finish
7.000
15 % contingency
5.000
,
Total estimated cost
$38,000
STORAGE BUILDINGS TOTAL
$65,000
,
Roof Repair
Metal Roof Retro -fit
$20,000
COMBINED PROJECTS TOTAL
$85,000
Page 5
Design Concepts - Vehicle and
Equipment Storage Buildings
The combined total estimated costs of all projects is approximately $85,000. The FY95 -96
Capital improvement fund includes $80,000 for the projects. Therefore, in order to accomplish
all three components, some method of cost reduction may be required if actual bids agree with
the estimates. Attachment 2 lists items that could potentially be completed by city personnel,
if necessary. Site preparation and placement of concrete flooring would be most easily
accomplished, with a potential savings of approximately $11,900. These work items are
proposed top be included in the specification packet and bid as part of the entire project. City
personnel would not be expected to complete these portions of work unless the total bid exceeds
the available $80,000 budget.
RECOMMENDATION:
Staff recommends Council approval of the concept to construct two separate equipment storage
buildings and the performance of roof repairs at the Street Maintenance Building using the
Capital Improvements Fund budget of $80,000 and authorizes advertisement for bids.
ATTACBAIENTS:
1. Site maps and building views - Street and Parks
' 2. Estimated costs of equipment storage buildings
3. Street Building Roof Repair Options
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EQUIPMENT STORAGE BUILDING
CITY OF OWASSO, OKLAHOMA
FEBRUARY 1996 PUBLIC VDRKS DEPARTMENT
o6Ummo OlWlO,
NEW METAL ROOF
NEW EQUIPMENT
STORAGE BUILDING �1
EXISTING CONCRETE
BLOCK BUILDING
Llt ----- — --- - ------ - -- --- ---- -- - ------ - - - --- -----------------
OD,TRG OIAOC 14'- 7 t�
(Typ —L)
EAST ELEVATI ❑N
NEW METAL ROOF
(match exterior of
equipment storage
bui(ding)
,rte EXBLOCKG BUOILDIING E
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NEW EQUIPMENT
SOUTH ELEVATI ❑N STORAGE BUILDING
SOUTH 6 EAST ELEVATION
STREET MAINTENANCE
EQUIPMENT STORAGE BUILDING
CITY OF OWASSO, OKLAHOMA
FEBRUARY 19% PUBLIC WORKS DEPARTMENT
nmcoma mvu�w
PROPOSED j j PROPOSED I
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�I SITE PLAN
PA EQUI MENT STOR GE BUILDING
CITY OF OWASSO, OKLAHOMA
FEBRUARY 1996 PUBLIC VDRKS DEPARTMENT
ococano mum
NEW EQUIPMENT
(TypicnU
NORTH ELEVATION
� m m m m m m
NEW EQUIPMENT
ST ❑RAGE /OFFICE
BUILDING
EAST ELEVATION
EQUIPMENT STORAGE BUILDINGS
COST ANALYSIS
BUILDING NUMBER ONE: 30' X 90' Pole Barn opened on one side. Located adjacent
to the existing Street Maintenance building and the Recycle Center. More specifically, a wood
structure with 26 gauge metal siding and roof panels. The open side faces east and consists of
six fourteen foot openings. An eave height of fourteen feet will allow all types of equipment
to access the bays. A concrete floor, florescent lighting, and convenience outlets are also
incorporated in to the design.
Site preparation:
lump sum
$ 2,000
Pole barn & footings:
2,700 sf @ $5.50 /sf
$15,000
Concrete floor:
1,900 sf @ $2.50 /sf
$ 5,000
Electrical:
lump sum
1.5
Sub -total
$23,500
15% OH &P
$ 3,500
Total
$27,000
BUILDING NUMBER TWO: 30' X 50' Pole Barn for equipment storage and office space.
Located at the Sports Park for use by the Parks Department. The 15' X 30' office space is
located at one end of the building with storage space above. The remaining 30' X 35'
equipment area is accessed by three twelve foot openings. The building would include electrical
service panel, lighting and convenience outlets, concrete flooring, interior rough framing,
bathroom,and interior office finishes.
Site preparation:
Pole barn & footings:
Concrete floor:
Rough framing:
Electrical service:
Rough plumbing:
Interior finish:
lump sum
1,500sf @ $6.00 /sf
1,500sf @ $2.50 /sf
lump sum
lump sum
lump sum
450sf @ $15.00 /sf
Sub -total
15% OH &P
Total
$ 5,000
$ 9,000
$ 4,000
$ 5,000
$ 2,500
$ 500
$ 7.000
$33,000
$ 5,000
i. :111
TOTAL BUILDING NUMBER ONE & TWO $65,000
ATTACHMENT 2
Page 2
Equipment Storage Buildings
POTENTIAL COST SAVINGS:
I These items can be completed by City employees with equipment on hand with the exception
of borrowing a dozer from Tulsa County for site preparation.
I],
F�
17
ITEM
BUILDING ONE
I BUILDING TWO
I SAVINGS
1. Site Preparation
$2,000.00
$5,000.00
$7,000.00
2. Concrete Floor
$2,800.00
$2,100.00
$4,900.00
3. Rough Framing
NA
$2,500.00
$2,500.00
4. Interior Finish
NA
$3,000.00
$3,000.00
TOTAL SAVINGS
$17,400.00
TOTAL BUILDING NUMBER ONE & TWO
POTENTIAL COST SAVINGS
REVISED COSTS BUILDING NUMBER ONE & TWO
$65,000
$17,400
12ma ' M
STREET BUILDING ROOF
REPAIR OPTIONS
SHORT -TERM
1. Repair roof per Memo dated October 3, 1994:
Labor @ $15/hr.
$1,650
Item 1. Surface coat existing gravel roof:
spot repair with flashing
Material
Labor
Item 2. Replace rotten facia:
30
Material
Labor
Item 3. Replace vent pipe:
Material
Labor
Total
Contractor costs for option 1 is $3,500. Overhead and material mark -up
cause the increase along with allowances for the unknown.
INTERMEDIATE -TERM
2. Overlay existing roof with 1/2" insulation board
(2835sf @ $0.60 /sf)
3 ply built -up asphalt roof (2835sf @ $1.50 /sf)
Replace rotten facia (lump sum)
Total
5 year life expectancy
LONG -TERM
Base Improvements: to be used in addition to options 3.4.& 5.
Remove existing roof to deck (2835sf @ $1.00 /sf)
Replace facia (2701f @ $3.00 /lf)
Install tapered insulation (2835sf @ $2.00 /sf)
Total
3. Modified Bitumen
Base improvements:
Modified bitumen roofing system (2835sf @$2.25/sf)
Total
12 -15 year manufacturer guaranty
$1,150
500
$1,701
$4,253
300
$2,835
$800
$5,670
$9,305
$7,088
$6,254
$9,305
$16,393
ATTACB MENT 3
$1,650
$100
150
$250
$20
30
50
$1,950
$1,701
$4,253
300
$2,835
$800
$5,670
$9,305
$7,088
$6,254
$9,305
$16,393
ATTACB MENT 3
4. Rubber Membrane
Base improvements:
Single -ply rubber membrane, fully adhered (2835sf @ $3.00 /sf)
Total
15 -20 year manufacturer guaranty
5. Built -un Asphalt
Page 2
Street Building Roof
Repair Options
$9,305
$8,505
$17,810
Base improvements: $9,305
4 ply built -up asphalt roof (2835sf @ 2.00 /sf) $5,670
Total $14,975
8 -10 year life with no manufacturer guaranty
6. Other Options
Gable Roof
Remove existing roofing to deck (2835sf @ $1.00 /sf)
$2,835
Anchor wood 2X to existing wall (lump sum)
$2,000
Install wood trusses (2835sf @ $2.25 /sf)
$6,379
Decking, gable ends and trim (2835sf @ $1.25 /sf)
$3,545
Shingles (15 -20 year) (3500sf @ $1.00 /sf)
$3,500
Total
$18,259
Metal Roof Retro -fit
Remove existing roofing to deck (2835sf @ $1.00 /sf)
$2,835
Metal support system attached to the existing flat roof.
Metal roof panels are then attached incorporating insulation, vents,
flue pipes, and trim (2835sf @ $6.00 /sf)
$17.01 0
Total
$19,845
Page 3
Street Building Roof
Repair Options
SUMMARY TABLE
OPTIONS
LIFE EXPECTANCY/
GUARANTY
ESTIMATED
COST
1. Short-Term
1 -2 years
$ 3,500
2. 3 -ply Built -up Asphalt
5 years
$ 6,254
3. Modified Bitumen
12 -15 years
$16,393
4. Rubber Membrane
15 -20 years
$17,810
5. 4 -ply Built -up Asphalt
8 -10 years
$14,975
6. Gable Roof
15 -20 years
$18,259
7. Metal Roof Retro -fit
20 -25 years
$19,845
PROS & CONS
Short-term remedies waste the money budgeted because those materials are wasted in more long -term repairs
which will be needed next year.
Intermediate -term repairing only cover up existing problems and additional funds are needed to fund this option
in (FY 96 -97).
Long -term options allow the FY 95 -96 budget to fund the permanent repairs needed, such as, exterior paint, and
door trim repairs. Though requiring a large investment, these options extend the useful life of the old building.
The metal roof retro -fit being the preferred option due to its greater than 20 year life, comparable cost to other
long -term options, and the metal will blend in with the new metal storage buildings currently planned.
RECOMMENDATION /EXPLANATION
1. Utilize existing budget to repair doors and trim and paint exterior of the building in lieu of patching the
existing roof.
2. Budget the new roof that will harmonize with the new metal building structures currently planed as
equipment storage.
The repairs will utilize the FY 95 -96 budget for some of the permanent repairs, and FY 96 -97 budget to address
the long -term needs of the building.
TO:
1 FROM:
1 SUBJECT:
DATE:
BACKGROUND:
RODNEY J. RAY
CITY MANAGER
M. A. ALEXANDER
CIIIEF OF POLICE
REQUEST APPROVAL TO PURCHASE CCTV SYSTEM FOR JAIL
February 14, 1996
In June of last year, City Council approved the 1995 -1996 Police Department budget, which
contained money in the Capital Outlay fund to purchase a closed circuit TV system for the jail
area. In August 1995, bid specification documents, containing a bid proposal request, were
mailed to eight security vendors, with a due date of early September. No bids were received
from any of the eight vendors.
The state of Oklahoma charges the incarcerating agency with the responsibility of safety to
prisoners while being in- processed and incarcerated. We have had more than one incident where
an observation system would have provided evidential support. In December of 1993, an
' incarcerated prisoner attempted to harm himself and, previous to that time, another prisoner
reported an injury while incarcerated. The need for an observation system is very apparent.
' The staff solicited input from officers and jailers for the type of system needed. The system
agreed upon includes:
This system will allow prisoners to be monitored and recorded from approach and entry to the
Police Department, through the booking process and into incarceration. This monitoring system
1
• four cameras placed in the cell area
• two cameras in the processing area
• one camera in the hallway leading to the jail
• one camera outside
• two monitors placed in dispatch with recording capabilities, and
intercom system in jail and at the back door.
• Totaling 8 cameras, 2 monitors and 1 VCR
This system will allow prisoners to be monitored and recorded from approach and entry to the
Police Department, through the booking process and into incarceration. This monitoring system
1
CCTV SYSTEM FOR JAIL
FEBRUARY 14, 1996
PAGE 2
affords the department and the arrestee the protection from erroneous complaints and ensures
the arrestee quality and appropriate handling while in custody.
In a second attempt to obtain bids, the specifications were changed to:
• eight (S) CCD cameras with minimum built -in 4.33 mm lens
• two (2) 12 -inch black & white monitors - each monitor having four (4)
camera capability
• cable - a minimum of 120 feet
• one (1) VCR - eight hour real time security recorder with date /time
display on tape for accountability and power interrupt protector.
COST:
The original specifications mandated a 24 -hour recording system, 16" monitor with quad
sequential display and total installation. In order to reduce the amount of expenditure and to
locate a system which would be compatible with the department and our needs, other options
and different specifications were sought. The specifications sought are listed above. This time,
four vendors were contacted by phone with the new specifications. Only three responded with
a written quote. They are:
Home Depot $1,923.76 Sentry System - recorder not included
Sam's Wholesale $2,154.25 Exxis ES -12 System
Diebold Inc $6,690.00 Diebold System including installation
Security by Rose No Bid
The systems from Sam's and Home Depot would require installation by a licensed electrician
at an estimated cost of $500.
ANALYSIS•
After careful review of all systems proposed, it is determined that the system offered by Sam's
Wholesale met the specifications at a reasonable price. Though the setup offered by Home
Depot cost less than others proposed, the Sentry System did not include a Video Cassette
Recorder (VCR), and Home Depot does not offer VCR's for sale. The Diebold System met all
specifications and even included installation, yet cost substantially more than the other systems
submitted.
f
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CCTV SYSTEM FOR JAIL
FEBRUARY 14, 1996
PAGE 3
RECOMMENDATION:
The staff recommends Council approval of the purchase of the Exxis Observation System from
Sam's Wholesale in Tulsa for $2154.25, and authorization for payment of this system.
ATTACH LENTS:
1. System Specifications from Sam's Wholesale
2. Quotes from Sam's Club, Home Depot & Diebold
RECOMMENDED SYSTEM
FROM
SAM'S WHOLESALE
One (1) Exxis-ES -12 Observation System includes:
1 CCD camera with built -in 4.33 mm lens,
1 12 -inch black & white monitor with 4 camera
capability and
60 feet of cable
Cost of one (1) System is $299.95
6 additional Exxis ESC -1 CCD cameras with 4.33 lens
at a cost of $192.40 for each camera
Exxis Security Recorder with eight (8) real time
recording, date /time display on tape for
accountabity and power interupt protector at a
cost of $399.95
TWO (2) OBSERVATION SYSTEMS: $559.90
SIX (6) CAMERAS: $1,154.40
ONE (1) RECORDER: $399.95
GRAND TOTAL: $2,154.25
r
r- Membership
Warehouse
FOR BUSINESS A NOME
SAMS CLUB PRICE QUOTE
QUAN'T'ITY DESCRIPTION EACI-i TOTAL
2 SECURITY SETS(MONITORICAMERA) $299.95 $599.90
6 CAMERA $192.40 $1154.40
1 VCR(TIME,DATE) $399.95 $399,95
SUB TOTAL $2154.25
TAX 8% $172.34
TOTAL $2326.59
5 CLUB #8263 -4420 S. Sheridan Road - Tulsa, 0K 74135 - PH (918)627 -1443 - FAX (918)627 -1442
i'Fr l j aa4fdYp' r4
QUOTE
` 02/13/1996
Store 3903 S TULSA
9808 EAST 71 ST
CY'3
4
Pago, 1 of 1
VALIDATION
TULSA OK 74133
Phone (918) 459 -3700
t •
EA CCD CAMERA AND STAND
Salesperson: JRM Reviewer:
$1, 199.
CUSTOMER INFORMATION
6. 00
Lev Nome OWASSO POLICE
First Nam; - - -� -
NANCY EDWgRpS
Pllone,Nome (918) 272 -4901
f'i a + ^n•Work
(918) 272 -4901
Atlureaa 999
EA
City OWASSO
scat` OK zip 74133
Company
Reference
Prices are subject to chart
DETAILED DESCRIPTION OF SERVICES
TrU►lX.> xai+ros
515 -664 CUSTOMER PICK -UP WILL -CALL PICK -UP DA"L"E: Not sched
MERCHANDISE TO BE PICKED UP:
•
ITEM DESCRIPTION
80100 216 -799 6. 00 EA CCD CAMERA AND STAND
R0200 283 -398 1. 00 EA 300 FOOT CABLE��w�._�
80300 283 -371 1.00 EA 60 FOOT CABLE
80400 216768 2. 00 EA CCD OBSERVATION SYSTEM
I lo-
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EA CCD CAMERA AND STAND
Y $199, 97
$1, 199.
77,9,
6. 00
1) dd
EA
add FOOT CABLE
Y
$95. 00
-
1.00
EA
60 FOOT CABLE
Y
$29. 00
$29. 0
PO4
1 216 -768
2. 00
EA
CCD OBSERVATION SYSTEM
Y
$299.97
$599,
W05
515 -664
CUSTOMER PICK -UP WILL -CALL
---:
tMCr�/�
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SUBTOTAL,
SALES TAX
TOTAL
AMOUNT PAfD
*1, 923. 7!
�y4.
$0.
Prices are subject to chart
DETAILED DESCRIPTION OF SERVICES
TrU►lX.> xai+ros
515 -664 CUSTOMER PICK -UP WILL -CALL PICK -UP DA"L"E: Not sched
MERCHANDISE TO BE PICKED UP:
•
ITEM DESCRIPTION
80100 216 -799 6. 00 EA CCD CAMERA AND STAND
R0200 283 -398 1. 00 EA 300 FOOT CABLE��w�._�
80300 283 -371 1.00 EA 60 FOOT CABLE
80400 216768 2. 00 EA CCD OBSERVATION SYSTEM
I lo-
op
PROPOSAL
eADDITIONAL CONDITIONS STATED ON THE REVERSE SIDE OF THIS SHEET.
ALL OF WHI CH ARE HEREBY REFERRE D TO AND MADE A PARTTHERE OF. D' EBO D
Reply To:
Technology and Security
for the World of Transactions
February 13, 1996
Chief Maria Alexander
' City of Owasso Police Department
101 North Main
Owasso, OK 74055 -2923
' Dear Chief Alexander;
7
I
Diebold Incorporated
3825 E. 108th St. So.
Tulsa, OK 74137
(918) 299 -7887
Enclosed are brochures for video surveillance equipment in your jail. Below you will
find pricing for the equipment.
One (1) 41- 014949 -000A VSS -305C 24 hour recorder - selectable 24,8,2 mode,
One (1) 49- 007246 -000B 8 camera switcher, camera # stamping,
Two (2) 49- 007956 -000A 12" black and white monitor,
Eight (8) 29- 009183 -000A 1/3" B/W `chip' cameras,
Eight (8) 31- 018236 -000A 3.5 -8.0 mm variable focal length lenses,
Delivered and installed: $6,690.00
This price is good for 30 days and does not include applicable sales taxes. Diebold is not
responsible for creating wall, ceiling, or floor openings if applicable, nor are we
responsible for pulling electrical or camera wiring or it's pulling. We can provide a
source for you to purchase the camera cabling.
If you have any questions please call me at my office.
Sincerely;
Diebold I e rporated
c
Mark Shannon
Manufacturer's Representative
Irldwide Headquarters: Diebold, Incorporated, 818 Mulberry Road, S. E., P.O. Box 8230, Canton, Ohio 44711-8230 • 216/489 -4000 • Telex No. 983421
MEMORANDUM
TO:
FROM:
SUBJECT:
' DATE:
IBACKGROUND:
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
RODNEY J RAY
CITY MANAGER
DISCLAIMER OF INTEREST IN FORECLOSURE MATTER
February 14, 1996
' This agenda item relates to a legal action taken by the federal government (Department of
Housing and Urban Development) against a property owner within the Owasso corporate city
limits. The action is to foreclose on a mortgage held by the government and is one of several
such actions we have received during the past three years. The City is included in the action
as a safety measure by the Justice Department to ensure all parties that may have interest in the
property are served.
The staff has reviewed the case and determined there are no assessments or other interests in the
property on the part of the City. Additionally, the City Attorney has reviewed the filings and
has prepared a "Disclaimer of Interest" to be filed on behalf of the City as a recommended
on course of action.
RECONEWENDATION•
The staff recommends the Council take action to authorize the City Attorney to file a disclaimer
in the matter of the United States of America vs Dennis Reedy, et al.
ATTACHMENT:
' 1. Disclaimer of Interest
1O! I r' r'� 4 :-r-
U D'D11 AF
FOR DISMSSION 0 "1LY
IN THE UNITED STATES DISTRICT COURT
FOR THE NORTHERN DISTRICT OF OKLAHOMA
UNITED STATES OF AMERICA,
Plaintiff,
u
Case No. 96 -C- 0073 -H
DENNIS REEDY, et al.,
Defendants.
DISCLAIMER OF INTEREST
COMES NOW the Defendant, the City of Owasso, Oklahoma, by and through its City
Attorney, Ronald D. Cates, and hereby disclaims any interest in and to the real property which is the
subject matter of this action; excepting herefrom any interest possessed by said City in and to any
dedicated public easement or right of way.
2780- 310.owa /doi
1
Respectfully submitted,
Ronald D. Cates, OBA #1565
Suite 680, ParkCentre
525 South Main
Tulsa, Oklahoma 74103
(918) 582 -7447
City Attorney for Defendant,
City of Owasso, Oklahoma
1
1
1
CERTIFICATE OF MAILING
I hereby certify that on the day of February, 1996, I mailed a true and correct copy of
the above and foregoing instrument, with first class postage thereon to Loretta F. Radford, Assistant
U.S. Attorney, United States Attorney's Office, 3900 U.S. Courthouse, Tulsa, Oklahoma 74103.
2780- 310.owa /doi
2
Ronald D. Cates
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST FOR COUNCIL ACTION TO ADOPT A RECODIFIED
CODE OF ORDINANCES - ORDINANCE #519 & RESOLUTION #96 -02
' DATE: February 16, 1996
BACKGROUND:
In October 1995, the City Attorney was authorized to initiate a recodification of all city
ordinances, and computerization of the city's "Code of Ordinances ". The purpose of the project
was to effect a long -term cost savings and provide users of the Code with a document that is
always up to date in terms of new or amended ordinances.
State law (O.S. 11, Section 14 -108 & 109) currently requires that cities compile and publish its
penal code every ten years and that every two years it publish a supplement to the permanent
"Code of Ordinances. ". That process is designed to require cities to update their codes on a
regular basis. The normal cost of a two -year update is approximately $2000. The cost of the
' required ten -year recodification is estimated to be in excess of $8000.
However, by utilizing a continuing updated system whereby each ordinance is codified as it is
P assed by the Council , the ten-year publication requirement is not applicable, and the two-year
process is reduced to passage of a simple resolution. Therefore, by automating the "Code of
Ordinances ", the city will save money and provide those who use the document with a more
efficient and effective tool. By comparison, the total cost of the automation and printing of this
project will not exceed the cost of the two -year publication requirement. Simply put, the city
will recover its cost in the first two -year period and will begin realizing a savings after that time.
Total estimated net savings over a ten -year period is $20,000 (after projecting a 10 -year cost
of $6000 to perform continuous codification of each ordinance as passed and
printing /distribution).
Ordinance #519, if adopted, will enact a "Code of Ordinances" for the city of Owasso as
recodified by the City Attorney. It provides for an effective date of February 20, 1996,
continues in force all ordinances existing at that date, provides for continuous updates as
ordinances are passed, provides for distribution to all parties of record, authorizes the sale of
Ithe code and provides for an emergency clause allowing for immediate enactment
ADOPT CODE OF ORDINANCES
FEBRUARY 16, 1996
PAGE 2
Additionally, Resolution #96 -02 (Agenda Item #16) is an important piece of this project. The
Resolution is required to ensure that public notice is given and that copies of the recodified Code
are filed with proper officials of Tulsa and Rogers Counties. The Resolution also requires that
newspaper publication of a summary of the Code by accomplished.
RECOMMENDATION:
The staff recommends the following Council actions:
1. Adoption of Ordinance #519 - agenda item #14
2. Attachment of an Emergency Clause to Ordinance #519 - agenda item #15
3. Adoption of Resolution #96 -02 - agenda item #16
ATTACHMENTS:
1. Ordinance #519 - attachment #14
2. Resolution #96 -02 - Attachment #16
ADOPTING ORDINANCE NO. 519
AN ORDINANCE ADOPTING AND ENACTING A CODE OF ORDINANCES OF THE CITY
' OF OWASSO, OKLAHOMA: PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES
NOT INCLUDED THEREIN, EXCEPT AS HEREAFTER PROVIDED; PROVIDING WHEN
THIS ORDINANCE SHALL BECOME EFFECTIVE, PROVIDING FOR SALE AND COPIES
IN THE CLERK'S OFFICE; PROVIDING FOR SUPPLEMENTS OR CHANGES TO CODE;
AND DECLARING AN EMERGENCY:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA:
SECTION 1 TITLE.
A code and revision of the ordinances of the City of Owasso is hereby adopted as the "Code
of Ordinances, City of Owasso, Oklahoma," or by any other properly identifying designation.
SECTION 2 CODE SUPERSEDES OTHER ORDINANCES.
This code shall be treated and considered as a new and comprehensive ordinance of the city
which shall supersede all other general and permanent ordinances enacted by the council on or
before February 20, 1996, except such as by reference thereto are expressly saved from repeal or
continued in force and effect for any purpose.
r SECTION 3 EFFECTIVE DATE OF CODE_ REPEAL.
'" All provisions of this code shall be in full force and effect from the date this ordinance
becomes law. All ordinances of a general and permanent nature of the city in effect on or before
February 20, 1996, and not in the code or recognized and continued in force by reference herein and
which are in conflict herewith, are hereby repealed from and after the effective date of this
ig ordinance, except as hereinafter provided.
SECTION 4 ORDINANCES NOT REPEALED.
' The repeal provided for in Section 3 hereof shall not affect any offense or act committed or
done or any penalty or forfeiture incurred or any contract or right established or accruing before the
effective date of this ordinance; nor shall the repeal affect any ordinance or resolution promising or
guaranteeing the payment of money for the city or authorizing the issuance of any bonds of the city
or any evidence of the city's indebtedness, or any contract or obligation assumed by the city, nor
shall the repeal affect the administrative regulations or resolution of the city council not in conflict
' or inconsistent with the provisions of the code, nor shall the repeal affect any right or franchise
granted by any ordinance or resolution of the city council to any person, firm or corporation, nor
shall the repeal affect any ordinance dedicating, naming, establishing, locating, relocating, opening,
' vacating, etc., any street or public way in the city; nor shall the repeal affect any annual budget or
salary ordinance; nor shall the repeal affect any ordinance levying or imposing taxes; nor shall the
repeal affect any ordinance establishing and prescribing the street grades of any street in the city;
nor shall the repeal affect any ordinance providing for local improvements and assessing charges
therefor; nor shall the repeal affect any ordinance extending the limits of the city-, nor shall the repeal
be construed to revive any ordinance or part thereof that has been repealed by a subsequent
ordinance which is repealed by this ordinance. The continuance in effect of temporary and /or
special ordinances and parts of ordinances, although omitted from the code, shall not be affected
by such omission therefrom; and the adoption of the code shall not repeal or amend any such
ordinance or part of any such ordinance.
SECTION 5 CODE NOT NEW ENACTMENT.
The provisions appearing in this code, so far as they are the same as those ordinances existing
at the time of the effective date of this code, shall be considered as continuations thereof and not
as new enactments.
SECTION 6 ORDINANCES ADOPTED AFTER EFFECTIVE DATE OF CODE.
Ordinances and parts of ordinances of a permanent and general nature passed or adopted on
and after the effective date of this code may be passed or adopted either:
In the form of amendments to the code of ordinances adopted by this ordinance; or
2. Without specific reference to the code.
In either case, all such ordinances and parts of ordinances shall be deemed amendments to the code.
All of the substantive permanent and general parts of such ordinances and changes made thereby
in the code, shall be inserted and made in the code whenever authorized or directed by motion,
resolution or ordinance of the council, as provided hereinafter.
SECTION 7 SUPPLEMENTS TO CODE. I
By contract or by city personnel, a change, or supplement, to the code of ordinances adopted
by this ordinance shall be prepared and printed whenever authorized or directed by the city council. '
A change to the code shall include all substantive permanent and general parts of ordinances passed
by the council -or adopted by initiative and referendum during the period covered by the change and '
all changes made thereby in the code. The pages of a change shall be so numbered that they will
fit properly into the code and, where necessary, replace pages which have become obsolete or
partially obsolete, and new pages shall be so prepared that, when they have been inserted, the code '
will be up to date to the date to which the code is being brought up to date. Each change shall
include a new title page for the code; and the title page shall include a notation below the title
indicating that the code contains all permanent and general ordinances and parts of ordinances '
passed prior to the date to which the code is brought up to date and still in effect. The words "as
amended" and the date, may be added to the title after the year. After every change has been
prepared and printed, a number of copies of the change equal at least to the number of copies of the �"
t
code still in existence, shall be deposited in the office of the city clerk. The city clerk, if possible,
shall notify each holder of a copy of the original code about the availability of the change or
supplement.
' SECTION 8 SALE OF COPIES OF THE CODE.
The city clerk is hereby authorized and directed to sell copies of the code of ordinances to the
public at a price determined from time to time by motion or resolution of the city council.
SECTION 9 COPY OF CODE IN CLERK'S OFFICE.
A copy of the current code as amended or supplemented from time to time shall be kept on
file in the office of the city clerk. This copy of the code shall be available for all persons desiring
' to examine it; it shall be certified by the city clerk as may be required.
SECTION 10 PREPARATION OF CODE.
The code of ordinances hereby adopted consists of Seventeen (17) Parts, all of which have
been examined, considered and approved by the council of the City of Owasso and adopted by
compliance with Sections 14 -109 et seq. of Title 11 of the Oklahoma Statutes.
SECTION I I EMERGENCY.
Reference being made to "Section 3" hereinbefore set out, it is immediately necessary for the
preservation of the peace, health and safety of the city and the inhabitants thereof, that the
�I provisions of this code not heretofore enacted be put into full force and effect, an emergency is
hereby declared to exist, by reason whereof this ordinance shall take effect and be in full force from
and after its passage, as provided by law.
ps Passed and approved in the council meeting this 20th day of February, 1996.
W Charles L. Burris, Mayor
ATTEST: (Seal)
Marcia Boutwell, City Clerk
L
Ronald D. Cates, City Attorney
Emergency Clause passed this 20th day of February, 1996.
Charles L. Burris, Mayor
ATTEST: (Seal)
Marcia Boutwell, City Clerk
i
L I
- I
I I
RESOLUTION NO. 96 -02
A RESOLUTION DIRECTING FILING AND NOTIFICATION OF THE PUBLICATION
OF THE OWASSO CITY CODE.
WHEREAS, the City is required to publish its code of compiled penal ordinances and to
deposit a copy of the code with the Tulsa and Rogers county law library pursuant to Sections
14 -109 and 14 -110 of Title 11 of the Oklahoma Statutes; and
WHEREAS, the city is required to adopt a resolution notifying the public of the publication
of its code pursuant to Section 14 -110 of Title 11 of the Oklahoma Statutes and to file a copy of
the resolution in the office of the county clerk and in the office of the Supreme Court, and
WHEREAS, the city is required, pursuant to Sections 14 -107 (A) and 14 -108 of Title 11 of
the Oklahoma Statutes, to make legal publication by publishing the titles and a condensed gist or
summary thereof of said Code;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OWASSO:
THAT the public is hereby notified of the publication of the Code of Ordinances and that
copies of the code are available for review in the office of the city clerk, and
THAT the code consists of seventeen titles, listed hereinafter:
1. General Provisions;
2. Administration and Government;
3. Alcoholic Beverages,
4. Animals;
5. Building Regulations and Codes;
6. Court;
7. Finance and Taxation,
8. Health and Sanitation;
9. Licensing and Business Regulations;
10. Offenses and Crimes;
11. Parks, Recreation and Cultural Affairs;
12. Planning, Zoning and Development;
13. Public Safety;
14. Streets and Public Works;
15. Traffic and Vehicles;
16. Transportation; and
17. Utilities.
THAT the city clerk shall cause to be filed one copy of this resolution with the office of the
county clerk of Tulsa County; and
THAT the city clerk shall cause one copy of this resolution and one copy of the code to be
filed with the Law Library of Tulsa-County and Rogers County, and
THAT the clerk shall keep at least three (3) copies of the Owasso Code of Ordinances in the
office of the city clerk for public use, inspection and examination.
ADOPTED this 20th day of February, 1996, by the City Council of the City of Owasso.
Charles L. Burris, Mayor
ATTEST: (Seal)
Marcia Boutwell, City Clerk
Ronald D. Cates, City Attorney
MEMORANDUM
W
' TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: LONNIE R. HARDIN
SUBJECT: RESOLUTION #96 -04 AND # 96 -05
' JOB TRACKING RESOLUTIONS FOR PRECISION COMPONENTS
DATE: February 12, 1996
BACKGROUND:
Precision Components, Inc. is a major Owasso employer. As a supplier of aircraft engine
cylinders and related components to the largest aircraft piston engine manufacturer in the United
States, Precision employs more than 60 people in its Owasso facility. The company is located
at 209 E. Fifth Ave in the industrial park just west of the National Steak and Poultry Building.
As part and parcel of a planned expansion program for precision Components, the City of
Owasso applied for, and received from the Oklahoma Department of Commerce, a CDBG -ED
grant for construction of a parking lot and drainage improvements on the site. This grant, in
the amount of $71,239.00 was accepted by the City Council on August 15, 1995, and a contract
for administration of this grant given to INCOG on September 5, 1995.
P9 One of the requirements for the CDBG grant is that Precision employ a minimum number of
people for the contract time period. The Oklahoma Department of Commerce ensures
compliance with this rule by requiring that the grant recipient report employment information
quarterly until the contract is closed. In order for Owasso to meet this requirement, it is
necessary that the City Council enact a resolution directing the City to provide employment
information to ODOC. Resolution No. 96 -04 is intended to comply with this requirement.
' ODOC also requires that any additional beneficiary of the physical improvement report
employment information for one year after completion of the project. Resolution #96 -05 is
intended to comply with this requirement.
Resolutions No. 96 -04 and 96 -05 are the final administrative steps necessary to obtain a release
of funds under this CDBG grant. All other documentation has been supplied and regulatory
requirements have been met. However, no state funds will be released for this project until the
resolutions are enacted by the City Council and certified copies forwarded to ODOC. The
1
RESOLUTION #96 -04
FEBRUARY 12, 1996
PAGE 2
enactment of these resolutions will not cost the City any additional money, but will allow the
Oklahoma Department of Commerce to release the funds previously committed to Owasso under
this grant.
All preliminary engineering has been completed and bids were opened on February 14.
However, until a release of funds is obtained from the Oklahoma Department of Commerce, no
actual physical work can be done on the project.
RECOMMENDATION:
Staff recommends the passage of Resolution No. 96 -04 and Resolution No. 96 -05
ATTACHMENT:
Proposed Resolution No. 96 -04
Proposed Resolution No. 96 -05
u
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 96- a t{
A RESOLUTION RELATING TO A COMMUNITY DEVELOPMENT
BLOCK GRANT FOR ECONOMIC DEVELOPMENT
INFRASTRUCTURE IMPROVEMENTS IN THE CITY OF OWASSO,
OKLAHOMA MANDATING PROVISION OF EMPLOYMENT AND
BENEFICIARY INFORMATION FROM PRECISION COMPONENTS,
INC., TO BE FURNISHED ON A QUARTERLY BASIS TO THE
OKLAHOMA DEPARTMENT OF COMMERCE.
WHEREAS, the City of Owasso has entered into a project consisting of the construction of
parking lot and drainage improvements to support the expansion of the workforce of Precision
Components, Inc., in the City of Owasso, Tulsa County, State of Oklahoma with proceeds of
Community Development Block Grant - Economic Development Funds, and,
WHEREAS, as a condition to the funding of the Community Development Block Grant -
Economic Development Grant, the Oklahoma Department of Commerce on behalf of the State of
Oklahoma has required adoption of a resolution by the City Council of the City of Owasso,
Oklahoma, to track Precision Components, Inc., as beneficiary of the Community Development Block
Grant - Economic Development funded infrastructure improvements
NOW, THEREFORE, BE IT RESOLVED by the City Counsel of the City of Owasso,
Oklahoma, that, to -wit:
The City of Owasso shall obtain and provide employment and beneficiary information from
Precision Components, Inc., as requested by the Oklahoma Department of Commerce or other proper
governmental authorities on a quarterly basis for a minimum period of time starting with the date the
Oklahoma Department of Commerce, State of Oklahoma, awards the Community Development
Block Grant - Economic Development funds and ending upon Precision Components, Inc,
satisfaction of job creation commitments set forth under such grant and notification thereof given
unto the City of Owasso, Oklahoma, by the Oklahoma Department of Commerce on behalf of the
State of Oklahoma
Approved this _ day of , 1996
ATTEST
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
2780 -307 . owa \t2S2
City of Owasso, Oklahoma
Charles L. Burris, Mayor
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. J —QS
A RESOLUTION RELATING TO A COMMUNITY DEVELOPMENT
BLOCK GRANT FOR ECONOMIC DEVELOPMENT
INFRASTRUCTURE IMPROVEMENTS IN THE CITY OF OWASSO,
OKLAHOMA MANDATING PROVISION OF EMPLOYMENT AND
BENEFICIARY INFORMATION TO BE FURNISHED ON A
QUARTERLY BASIS TO THE OKLAHOMA DEPARTMENT OF
COMMERCE FOR A PERIOD OF ONE (1) YEAR UPON PHYSICAL
COMPLETION OF THE PUBLIC IMPROVEMENTS AND CLOSE -OUT
OF THE PROJECT THEREBY FUNDED.
WHEREAS, the City of Owasso has entered into a project consisting of the construction of
parking lot and drainage improvements to support the expansion of the workforce of Precision
Components, Inc., in the City of Owasso, Tulsa County, State of Oklahoma with proceeds of
Community Development Block Grant - Economic Development Funds, and,
WHEREAS, as a condition to the funding of the Community Development Block Grant -
Economic Development Gtant, the Oklahoma Department of Commerce on behalf of the State of
Oklahoma has required adoption of a resolution by the City Council of the City of Owasso,
Oklahoma, to track future beneficiaries of the Community Development Block Grant - Economic
Development funded infrastructure improvements.
' NOW, THEREFORE, BE IT RESOLVED by the City Counsel of the City of Owasso,
Oklahoma, that,
' SECTION 1.
The City of Owasso shall provide employment and beneficiary information as requested by
' the Oklahoma Department of Commerce or other proper governmental authorities on a quarterly
basis for a minimum period of time starting with the date the Oklahoma Department of Commerce,
State of Oklahoma, awards the Community Development Block Grant - Economic Development
funds and ending one (1) year from the physical completion of the public improvement funded by the
' above referred to Community Development Block Grant - Economic Development Grant and close-
out of the project
'
SECTION I
That the aforementioned employment beneficiary information to be supplied during the
aforesaid time period shall be obtained from any entity using the Community Development Block
'
Grant - Economic Development funded infrastructure improvement within the aforesaid time period.
Approved this _ day of , 1996.
City of Owasso, Oklahoma
Charles L Burris, Mayor
'
ATTEST
'
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
'
Ronald D Cates, City Attorney
I2780- 307.0wA \REs