HomeMy WebLinkAbout1996.02.20_OPWA Agendai
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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING:
Regular
DATE:
February 20, 1996
TIME:
7:00 p.m.
PLACE:
Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, February 16, 1996.
Marcia outwell, City Clerk
AGENDA
1. Call to Order
2. Invocation
3. Flag Salute
4. Roll Call
5. Request Approval of the Minutes of February 6, 1996 Regular Meeting.
Attachment #5
6. Request Approval of Claims
Attachment #6
OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, February 6, 1996
The Owasso Public Works Authority met in regular session on Tuesday, February 6, 1996 in
the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 2, 1996.
ITEM 1: CALL TO ORDER
Chairman Burris called the meeting to order at 7:55 p.m.
ITEM 2: INVOCATION
The invocation was given during the City Council meeting preceding this meeting.
ITEM 3: FLAG SALUTE
The flag salute was held during the City Council meeting.
ITEM 4: ROLL CALL
PRESENT ABSENT
Charles Burris, Chairperson
Danny Ewing, Vice Chairperson
Mary Lou Barnhouse, Trustee
Michael Helm, Trustee
Joe Ramey, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JANUARY 16, 1996
REGULAR MEETING.
Mr Ramey moved to approve the minutes as written, by reference hereto; seconded by
Chairman Burris.
AYE: Ramey, Burris, Helm, Barnhouse, Ewing
NAY: None
Motion carried 5 -0.
Owasso Public Works Authority February 6, 1996 '
ITEM 6: REQUEST APPROVAL OF CLAIMS
Ms Barnhouse moved seconded b Mr Ewing, to approve I
y g, pp ove the following claims as submitted:
(1) OPWA Fund $97,073.64; (2) OPWA Capital Improvement Fund $163,288.68; (3) Interfund Pq
Transfers $34,233.17; (4) Payroll $24,380.73.
AYE: Barnhouse, Ewing, Helm, Ramey, Burris
NAY: None
Motion carried 5 -0. t
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PRESENTATION OF AN INDEPENDENT AUDIT OF FINANCIAL '
TRANSACTIONS FOR THE OPWA FUND FOR FY 1994 -95 AND A
REQUEST FOR THE TRUSTEES TO RECEIVE THE AUDIT REPORT
The report from the auditor was given during the City Council meeting. Mr Ramey moved, '
seconded by Ms Barnhouse, to receive the audit for review and information.
AYE: Ramey, Barnhouse, Helm, Ramey, Burris
NAY: None
Motion carried 5 -0.
ITEM 8: UPDATE ON THE STATUS OF THE WATER AND WASTEWATER REHAB
PROJECTS.
Mr Carr discussed the status of the water line replacement project and the manhole and sewer
line replacement project. Visual aids were utilized to show the Council where the projects are
and what portions have been completed.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER
CONTRACT II PHASE II FOR MANHOLE AND SEWER LINE
REPLACEMENT BETWEEN THE CITY OF OWASSO / OWASSO PUBLIC
WORKS AUTHORITY AND INSITUFORM PLAINS INC AND
AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF
RETAINAGE TO THE CONTRACTOR.
On April 18, 1995, a contract was awarded to Insituform Plains Inc in the amount of
$323,015.08, for cured -in -place pipe lining. This portion of the sewer line replacement project
has been completed, including all items on the punch list. The final pay request, based on total
actual costs of construction, has been submitted in the amount of $35,373.20 ($3,330.00 in unit
2
Owasso Public Works Authority February 6, 1996
price items and $32,043.20 in retainage). This contract is funded using loan funds from the
Oklahoma Water Resources Board. Mr Ramey moved, seconded by Ms Barnhouse, for Trustee
acceptance of the work performed by Insituform Plains Inc under the contract, and that final
payment, including retainage, be authorized in the amount of $35,373.20.
AYE: Ramey, Barnhouse, Helm, Ramey, Burris
' NAY: None
Motion carried 5 -0.
' ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR REPAIR AND RESTORATION TO
SERVICE OF THE SANTA FE LIFT STATION GENERATOR.
The Santa Fe Lift Station currently utilizes a 100 kw generator to provide emergency power
' generation during periods of extensive power outages. That generator has not been operational
for approximately seven years. Replacement parts needed to get the generator operational are
fuel pump and injectors, air, oil and fuel filters, batteries, oil and antifreeze, and hoses. The
block heater also requires repair. Bid packets were prepared and submitted to six vendors which
provide generator repair services. Three bids were received and reviewed. One vendor believes
that the generator can be made operational without replacement of injectors and fuel pump.
However, once the generator is operational, the injectors and pump may require replacement.
Mr Ramey moved, seconded by Mr Ewing, to award a contract for the Santa Fe Lift Station
P, auxiliary power generator repair to Service and Equipment International Inc, in the amount of
$2074.25 (including funds for replacement of the fuel pump and injectors, if required); and
authorization for payment.
' AYE: Ramey, Ewing, Barnhouse, Helm, Burris
NAY: None
„ w Motion carried 5 -0.
' ITEM 11: REPORT FROM OPWA MANAGER
No report.
' ITEM 12: REPORT FROM OPWA ATTORNEY
INo report.
ITEM 13: UNFINISHED BUSINESS
6 None.
9
Owasso Public Works Authority
ITEM 14: NEW BUSINESS
None.
ITEM 15: ADJOURNMENT
Mr Ramey moved, seconded by Mr Helm, to adjourn.
AYE: Helm, Barnhouse, Ramey, Ewing, Burris
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 8:30 p.m.
Marcia Boutwell, Authority Secretary
4
February 6, 1996
Charles L Burris, Chairperson
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OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/03/96
OVERTIME
TOTAL
DEPARTMENT EXPENSES
EXPENSES
..
........
Water 345.28
. ...
3,663.48
gg
Refuse 0.00
3M'21.35'
OPWA Capital Improvement 0.00
1,054.27
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ih v % '• %j;;;{ }i'riiii;:j:yj:4'.
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APPROVE 02/20/96
Chairman
Trustee
Trustee
MEMORANDUM
BACKGROUND:
On April 18, 1995, Council awarded a contract for sewer line replacement to T -G
Excavating in the amount of $926,477.00. The contract is one of the four contracts awarded
for the manhole and sewer line replacement project. The work area was divided based on
the funding source: Phase 1 (funded by CDBG grant) is the area of town lying south of
Second Street and Phase 2 is the area north of Second Street to Nineteenth Street.
This portion of sewer line replacement was designed to consist of 515 feet in Phase 1 and
11,900 feet in Phase 2 for a total of 12,415 feet of Pipe Bursting. Pipe Bursting is a process
of simultaneously pulling a bursting head and new plastic pipe through an existing clay tile
sewer line. After this portion of work, the private service connections are excavated and
replaced.
The notice to proceed was issued on May 31, 1995 with a 180 day completion date of
November 27, 1995. Line cleaning and TV inspection began June 5, 1995, and the pipe
bursting started seven days later. Work was completed on December 1, 1995. The
contractor has been completing punch list items since early December. All items have been
completed (See Attachment).
L FINAL CONSTRUCTION COSTS:
Staff has monitored the progress of work and overall costs as the work has been conducted.
The original contract amount of $926,477.00 consisted of $41,385.00 in Phase 1 and
L $885,092.00 in Phase 2. In the submitted final pay request, the actual total for all work
completed is $976,277.00. A resultant increase of $50,200.00 was submitted for the project.
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TO:
RODNEY J. RAY
'
CITY MANAGER
FROM:
DOUG GROVES
ENGINEERING TECHNICIAN
SUBJECT:
FINAL ACCEPTANCE - CONTRACT 1 OF MANHOLE AND
'
SEWER LINE REPLACEMENT PROJECT (T - G EXCAVATING,
INC.)
DATE:
February 15, 1996
BACKGROUND:
On April 18, 1995, Council awarded a contract for sewer line replacement to T -G
Excavating in the amount of $926,477.00. The contract is one of the four contracts awarded
for the manhole and sewer line replacement project. The work area was divided based on
the funding source: Phase 1 (funded by CDBG grant) is the area of town lying south of
Second Street and Phase 2 is the area north of Second Street to Nineteenth Street.
This portion of sewer line replacement was designed to consist of 515 feet in Phase 1 and
11,900 feet in Phase 2 for a total of 12,415 feet of Pipe Bursting. Pipe Bursting is a process
of simultaneously pulling a bursting head and new plastic pipe through an existing clay tile
sewer line. After this portion of work, the private service connections are excavated and
replaced.
The notice to proceed was issued on May 31, 1995 with a 180 day completion date of
November 27, 1995. Line cleaning and TV inspection began June 5, 1995, and the pipe
bursting started seven days later. Work was completed on December 1, 1995. The
contractor has been completing punch list items since early December. All items have been
completed (See Attachment).
L FINAL CONSTRUCTION COSTS:
Staff has monitored the progress of work and overall costs as the work has been conducted.
The original contract amount of $926,477.00 consisted of $41,385.00 in Phase 1 and
L $885,092.00 in Phase 2. In the submitted final pay request, the actual total for all work
completed is $976,277.00. A resultant increase of $50,200.00 was submitted for the project.
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Page 2
Final Acceptance of
Sewer Line Replacement
The difference in costs is due to quantity adjustments between those originally estimated by
the design engineer and the actual materials required during construction. Specifically,
slightly less pipe bursting was necessary in both phases. However, thirty one additional
private service connections were needed to complete Phase 2. Estimated quantities for
Plastic Safety Fence in Phase 2 were severely underestimated by the Engineer (Nova
Engineering). Nova had specified a total of 62LF of plastic safety fence for the project. A
total of 1,600 LF were used.
FINAL PAY REQUEST:
A punch list had been prepared and all items have been completed on the project (see
attached). The final pay request, based upon total actual costs of construction, has been
submitted in the amount of $3,707.20 for Phase 1 and $54,560.25 for Phase 2. The total
pay request is $58,267.45, consisting of $8,000.00 in unit price items and $50,267.45 in
retainage (5% of the submitted contract pay items).
FUNDING SOURCE:
The Phase 1 portion of this contract is funded by a grant from the Oklahoma Department of
Commerce. Phase 2 is funded using loan funds from the Oklahoma Water Resources Board
(OWRB).
RECOMIVIEENDATIONS
Staff recommends Council acceptance, release of retainage and authorization for final
payment to T -G Excavating, Inc. in the amount of $58,267.45
ATTACHMENTS:
1. Final pay request from T -G Excavating, Inc.
2. Final Punch List
'An i IAL PAYMENT ESTIMATE
NUMBER 03 FINAL PIPE BURSTING
NA.rZ OF CONTRACTOR:
T-0 E=avaft Inc., 10016 E. Adn*W PL Catocaa, OK 74015
4A—Z OF OWNER:
City of O"m, 207 SatM Cedar, Owasso, OK 74055
DATE OF COMPLETION: AMOUNT OF CONTRACT DATE OF ESTIMATE
Oe4rwd March 20s ION Oripkri t41, 85.00
Revised Mush 26,19Ge Revised $37,072.00 THRU DECEMBER 31, 1W
ita... :
No. : Deoafoeon
-W
1 : Poht Repair
MD
2 : r Pk* A,. H p
z : Sxv+ca Cansalas
4 : CiaNnp i kfeF Pmm
I
THs Estkrrote : Prvvlow Estkrrata
Apprca Uric
CmwVJty UNt Prka Amou t Quart. Amow Quist. Amant
Tod to Des
2.00: M
!2,500.00:
5,000.00:
0.00
1.00
2,500.00
1.00:
1,500.0
515.00: M
$55.00:
28,325.00:
0.00
408.00
22,440.00
406.00:
22,440.0
4.00: as
$1.600.00:
0.000.00:
0.00
7.00
10.000.00
7.00:
10.800.0
51500: F
$4.00:
2,00000:
0.00
408.00
1,032.00
408.00:
1,e32.0
$41,385.00: $0.00: $37,072.00: $37,GnO
ORIGINALCONTRACT AMOUNT: .......................................................................... . ........................................................................... $41,3W.00
ADDITIONS: .................................................................................................................................... . ....................................... $0.00
..............
DUCTIONS:......................................................................................................................................................_ ............................... $0.00
ADJUSTEDCONTRACT AMOUNT TO DATE: .................................................................................................................................... 541,3as.o0
TOTAL AMOUNT EARNED TO DATE: ..................................... . ..................... . . =37,072.00
MATERIALON HAND: .......................................................................................................................... . ........... . ........ . ........... I ......... ... 50.00
TOTALCOMPLETED i STORED TO DATE: ....................................................................................................... ............................... =37,072.00
RETAINAGEm 0% :.............................................................................................................................................. ............................... $0.00
TOTALEARNED LESS RETAINAOE ....... _ ........... _ ............................................................................................. ............................... $37,072.00
LESSPREVIOUS BILLINGS ................................................................................................................................. ............................... 533,384.80
AMOUNTDUE THIS ESTIMATE: ......................................................................................................................................................... $3.707.20
CERTIFICATION OF INSPECTOR
In ■ooardum with tw oantrad doasrw tm. baasd an cn -alit and the data oomprl+rhp tw abcrA application, tw Owtifla to tw mw that to tta twat of the rwpaatora
k+hastadpa, kfortnaton and batlsd, tw Work has pmgr*@ td as rd c8t4 tw qW ty of the Wok Is In accordtna with ft Contract Dovirmts, and tha COntracW Is anttsd to payrrwnt of ft
.nohnt OOOG&
oommw
Approved by Oww
--ir ,
By
Aqxvv,od by Cor&acW
BY
CERTIFICATION OF CONTRACTOR
Data: 2 — z b
Data: (5 L
Data:
AoWft to dw bat Of my khowlsdps and b*W, I cartty that d "m and an KM shows an Ws psrlodeal sstrrwts for pwft paynwht we caract That d work has bow pwfomwd andbr
nW-W etppled In hA accarhdw= with the ro%* mama of the referwmd contract, andbr diy wAhmind devtWkm. s ANWom. ataratcm, w dkr addltom, That ft farpdnp Is that no part
or ft twlanos dm Ws astnwta, has swan modvad, and tt* ft w d"Vwd and Ns a tumbactora hart OQr Oiled with d ft labor prm4slms of add omtnwt
T-G EXCAVATING, INC. BY: DATE,
STATE OF OKLAHOMA )
COUNTY OF k 0 y e 5 )
&6solbed and w*wn to twfam mt h'1 —dry. (d e bruar 1Q �,
(SEAL) INOTARYPUBLIC
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My CanynhWan
1
' CIJ11M or INVOI _F AFFIDAVfT
FATEOF K
O LAHOMA )
)SS
AUNTY OF crS
Ij
+e undersigned contractor, of lawful age, being first duly sworn, on oath says that his
+nice or Claim is true and correct. Affiant further stales that the work and materials as
shown by this claim have been completed in accordance with the plans, speciricalions, orders
requests furnished the affiant. Affiant further states that (s)he has made no payment,
ven or donated or agreed to pay, give or donate, either directly or indirectly, to any
vetted official, officer or employee of the Slate, County, City or Authority of money or any
other thing of value to obtain payment or the award of this Contract.
k
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Contract
jbscribed and swom to before me 1, day-of 'Pt brUa" 19a(y_,
Not ry Public
Y Commission &..pires:
Ib
,NOTE: This form is to be submitted with all claims.
W,
(to)
ry
PARTIAL PAYMENT ESTIMATE
NUMBER 07 FINAL PIPE BURSTING
NAME OF CONTRACTOR:
T-0 Elmawtlrop, kxL. 26016 E. Adniral FL Catooaa, OK 74016
NAME OF OWNER:
CRY of Ownswo. 207 South Cadar, Owasso, OK 74056
DATE OF COMPLETION:
OH*W March 20, ION
Revised March 26, 1006
AMOUNT OF CONTRACT
Or4¢nal $886,002.00
Ravtsed 5030,206.00
DATE OF ESTIMATE
THRU DECEMBER 31, 1006
r
This Estimate
:
Pn Acmus Eatlrrtda
Total to Data
Ram
.
Approx
Urn
No.:
Descripdw
OwrYky
Urrt Price
A xxxt Olimt.
Antorrt
Omt
knort
Owt
Aram
1
ftl &mIft Phase Two)
: Typo II Barricades
270.00:
SD $2.00:
668.00:
0-00:
422.00:
844.00:
422.00:
844.tx
2
: Onsm
1116.00:
SD 52.00:
2,232.00:
0.00:
624.00:
1,248.00 ;
624.00:
1,248,0(
3
: Warning SIgm over 10 SF
446.00:
SO $2.00:
802.00:
0.00:
174.00:
348.00:
174.00:
348.
4
: Pfastic Safety Fenoa
62.00:
LF $6.00:
310.00: 1600.00:
8,000.00:
am :
0.00:
1600.00:
8,000.uu
1
: Point Repair
5.00:
ea : $2,500.00:
12,500.00:
0.00:
7.00:
17,500.00:
7.00:
17,500.00
2
: r Pipe Ow rq
11000.00:
d $53.00:
654,300.00:
0.00:
11639.00:
650,929.00:
11839.00:
650,925.
3
: SavlcaConriedfar
111.00:
r $1,600.00:
166,600.00:
0.00:
142.00:
213,000.00 ;
142.00:
213,000.u.
4
: X0 3 kwpocdm
11000.00 :
/ $4.00:
47,600.00:
0.00:
11835.00:
47,340.00:
11835.00:
47,340.00
Total Phase Two:
$885,092.00:
$8,000.00:
$031,205.00:
5030205,x.
ORK)INAL CONTRACT AMOUNT: ....................................................................................................................................................... $M,002.00
ADOITIO NS:.......................................................................................................................................................... ......_....................._.. S0.00
DEDUCTIONS:......................................................._..........................................................................................._ ............................... $0.00
ADJUSTEDCONTRACT AMOUNT TO DATE: .................................................................................................................................... S885,092.00
TOTALAMOUNT EARNED TO DATE ......................._......._........................................................................... ......_._.._...._.............. S93o,M-W
MATERIAL. ON HAND :............................................................................................................................................ ............................... SO=
TOTALCOMPLETED i STORED TO DATE: ...................................................................................................................................... SM,205.00
RETAINACGEo 516 :................................................................................................................................................ ............................... $0.00
TOTALEARNED LESS RETAINAGE: ................................................................................................................... ............................... $=.206.00
hl LESS PREVIOUS BILLINGS: ................................................................................................................................................................ $884,044.75
AMOUNTDUE THIS ESTIMATE: ......................................................................................................................................................... $54,WO.25
CERTIFICATION OF INSPECTOR
in r ardanoe with the oortrad doourrierts, kissed an analm obeervadons aril the d.ta oarrprialnp the above applosdan. the Irtatpsamr owN es to tM awarar dW to the bW of the kmpsatff's
Ina dpa, Infa udon and bdsf, the Work has pnogasssd as r4cst4 Cta quaty of the Work Is in accordance with tM Contract Dowmirtts, and Cn Contractor Is wNtlsd to payment of the
an)-At owdiled.
iW XTOR: City of Owasso By:
u e�
1FICATtON OF CONTRACTOR
Dow fil/
Deb: Z I S L
D.W '=9 -/3 - 9 �
=wft to the bat or NV Wcolsdpa and boW. I cw ffy that d Item and arnoti>ts StOm On INS WOdW .o nvft for p.fllal payn't.rtt am earrsct; That d work has b..n p.AotmW ardMor
-�- Aftdal suppled In U ac dw= vkh the requirement d the rnfaanced contrail, andAx dug authorized &Madons, wA NWom, shra dam, uWar addklane: That the forgoing Is that no part
l t halanoe dua tNs est rrtzty , has been reoetved, and tht the undendgned and Nz A6aortradas have oompk tad with d the tabs pmvigkrw d said oar tract
T47 =XCAVATINQ, INC.
ST E OF OKLAHOMA
COUNTY OF � O y < S
9&_ -Abed and sworn to before me d" del d r- Ot 111 QO
(SEAL,) NOTARY PUBLIC
,,My tea, E3plra: '1 a l� g'1
i
DATE o? - /8 - 7 �-
Apace by o»rt.►
ey `
',Mrawa by Carrlractx
1FICATtON OF CONTRACTOR
Dow fil/
Deb: Z I S L
D.W '=9 -/3 - 9 �
=wft to the bat or NV Wcolsdpa and boW. I cw ffy that d Item and arnoti>ts StOm On INS WOdW .o nvft for p.fllal payn't.rtt am earrsct; That d work has b..n p.AotmW ardMor
-�- Aftdal suppled In U ac dw= vkh the requirement d the rnfaanced contrail, andAx dug authorized &Madons, wA NWom, shra dam, uWar addklane: That the forgoing Is that no part
l t halanoe dua tNs est rrtzty , has been reoetved, and tht the undendgned and Nz A6aortradas have oompk tad with d the tabs pmvigkrw d said oar tract
T47 =XCAVATINQ, INC.
ST E OF OKLAHOMA
COUNTY OF � O y < S
9&_ -Abed and sworn to before me d" del d r- Ot 111 QO
(SEAL,) NOTARY PUBLIC
,,My tea, E3plra: '1 a l� g'1
i
DATE o? - /8 - 7 �-
QLAIM or INVQIIr_- AFFIDAVff"
STATE OF OKLAHOMA )
COUNTY OF S )SS
The undersigned contractor, of lawful age, being first duly sworn, on oath
invoice or claim is true and correct. Alliant Iurther stales that the work ands materials as
shown by this claim have been completed in accordance with the plans, specifications, orders
or requests furnished the atfiant. Afiiant further states that (s)he has made no payment,
given or or donated or agreed to
elected official, d pa
y• give or donate, either directly or indirectly, to any
or employee of the State, County, City or Authority of money or any
other thing of value to obtain payment or the award of this Contract.
Subscribed and swom to before me )'_� day-of
19�,
Nota Public
My Commissiar, Expires:
a-a 4-I�`1
NOTE: This form is to be submitted with all claims.
(10)
INSPECTION PUNCH LIST
Sewer Line Replacement
Contract Number 1.
T - G Excavating, Inc.
December 4, 1995
Completed
1
1
1.
Manhole 31A - repair concrete patch at curb.
12 -11 -95
2.
Smooth asphalt in alley at Soc's drugstore.
12 -11 -95
3.
Pick up debris at manhole 51.
12 -11 -95
4.
Paint wall in alley between Main Street and Atlanta
12 -13 -95
5.
Asphalt cap on repair at 1st and Atlanta
12 -13 -95
6.
Haul off debris at alley between Broadway & 1st Ave
12 -11 -95
7.
Replace concrete bumper at Dr. Drake's office on Atlanta
01 -08 -96
t8.
Hose down parking lot at same
Trim branches at alley west of manhole 64
01 -08 -96
12 -11 -95
9.
Fill low areas north of 1st and manhole 65
12 -13 -95
10.
Raise asphalt patch west of Birch at manhole 62
Raise grade to north edge of asphalt
12 -13 -95
12 -13 -95
11.
Manhole 89 -90 clean debris at church breezeway
12 -11 -95
12.
Raise asphalt patch in alley west of manhole 91
12 -13 -95
t
13.
Saw cut expansion joint in sidewalk at 1606 North Atlanta
12 -13 -95
14.
Repair tap at 108 W. First ave.
02 -15 -96
15.
Make external tap that had been missed at 114 S. Maim St.
02 -15 -96
1
1
MEMoxarmuM
r
TO: RODNEY J. RAY
CITY MANAGER
FROM: F. ROBERT CARR, JR., P.E.
PUBLIC WORKS DIRECTOR
SUBJECT: BIDS FOR ULTRAVIOLET DISINFECTION REPLACEMENT
LAMPS
1
DATE: February 16, 1996
i
iBACKGROUND:
Ultraviolet Lamps are used at the Wastewater Treatment Facility to control harmful pathogen
bacteria organisms in the discharge to the receiving stream. Contact of ultraviolet rays alters
the bacteria to insure that reproduction of the harmful organisms will not re -occur in the
receiving stream and preserve the intended use of the water.
' An Ultraviolet Lamp Purification System was installed at the Wastewater Treatment Facility
because this type of system was determined to be more cost- effective than installation and
operation of conventional chlorination /dechlorination equipment. Both systems disinfect the
plant effluent in conformance with guidelines set forth by the U.S. Environmental Protection
Agency and the Oklahoma Department of Environmental Quality.
COMMENTS:
The rated life expectancy of Ultraviolet Disinfection Lamps (UV Lamps) is approximately
7500 hours. These lamps must be replaced on a yearly basis to insure the Wastewater
Treatment effluent meets the required discharge limits as prescribed by State and Federal
regulations. The UV Lamps installed at the treatment plant are scheduled yearly for
replacement as a part of the continuing maintenance program.
i Based on the replacement schedule, staff advertised for the bulk purchase of 168 Ultraviolet
Disinfection Lamps and mailed bid specifications to five (5) prospective vendors.
t
Page 2
UV Replacement Lamps
Bids were received from two (2) vendors, as follows:
Infilco Degremont, Inc. $3,150.00
Ultratech, Inc. $3,628.80
Both vendors can meet the bid specifications. The low bidder (Infilco Degremont, Inc)
provided the original UV Ultraviolet disinfection modules at the plant and have supplied
replacement lamps since that initial installation.
q �11►11
Funds for the purchase of the UV Lamps are included in the FY95 -96 Budget of the
Wastewater Department (line item 61 -530 -5220) for operating supplies.
RECOMMENDATION:
Staff recommends that the Trustees award a contract to Infilco Degremont, Inc. in the
amount of $3,150.00 for the bulk purchase of 168 replacement Ultraviolet Disinfection
Lamps at the Wastewater Treatment Facility.
ATTACHMENTS:
I. Bid tabulation sheet
2. Specifications
3. Bid proposals
s
s
i
FEB -02 -1995 16 :05 CITY OF OWASSO
CITY OF OWASSO /OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272 -2251
BID DOCUMENTATION
Opening Date: February 8. 1996
Council/Trustee Approval:
Item: _168-Ultraviolet Disinfection Replacement Lamps
Number of Bids: 2
Bids Opened By: Marcia Boutwell
Witness: Susie Theriault
Witness:
W. ..-
Infilco Degemont
Richmond, VA
Ultratech Inc
Bedford Hills, NY
Certification:
912 272 4999 P.03
AmQunt of Bid
$3150.00
$3628.80
I, Marcia Boutwell City Clerk, do hereby certify tha
Documentation is true and correct.'.
Signature:
Date:
knowledge, this Bid
SPECIFICATIONS
The following are specifications for bid on the ultraviolet disinfection replacement lamps at the
Owasso Wastewater Pollution Control Facility.
GENERAL REQUIREMENTS
1. A standard manufacturer's or dealer's warranty shall be supplied to cover replacement
of defective parts. This warranty shall apply to the materials supplied and be effective
for a period of one year after receipt of the specified items. Response to warranty
repairs shall be within 48 hours of notice.
2. These specifications shall be interpreted as minimum. All items required for proper
operation with existing equipment shall be included.
3. The owner reserves the right to reject any or all bids and to waive any or all
technicalities, informalities, or other minor deviations from the bid document.
4. An acceptance inspection shall be conducted by the Owasso Public Works Department ,
before delivery will be accepted. A minimum of two sample parts shall be shipped to
the Owasso Wastewater Pollution Control Facility for inspection. The inspection date
shall be at the City's convenience. All discrepancies noted during the inspection shall
be remedied for all items delivered and /or to be delivered, at the supplier's expense,
prior to acceptance and payment.
5. A full set of documents and maintenance procedures for specified items shall be furnished
to the Owasso Public Works Department prior to payment from the City.
6. PAYMENT shall be made only after complete and acceptable delivery of the items in
accordance with these specifications.
ULTRAVIOLET LAMPS
TYPE: Ultraviolet Purifications Systems, Inc. #L30LPT2 (customized
G36T6) or equivalent replacement.
QUANTITY: One Hundred sixty -eight (168)
TUBE DIAMETER: Nineteen millimeters
ARC LENGTH: Thirty inch nominal
RATED LIFE: 7,500 hours nominal
i
1
1
1
1
SPECIFICATIONS
PAGE 2
WIRE: Twenty-four inch white and black #26 AWG stranded TFE, 1000
volt pigtail enclosed in 3/32 inch shrink tube.
Connections: One wire mechanically connected, soldered and water - proofed at
each lamp end. "AMP" plug (P/N 1- 480698 -0) with white wire
connected to pin #1 and black wire connected to pin #2 at panel
connection end of each pigtail.
Usage: Two sets of two lamps in series will be connected to a Jefferson
Electric instant start ballast (P /N 300- 2171 -650) designed for two
64T5 425 ma lamps. All lamps supplied shall be warranted to
function properly in this configuration.
BID PRICE SHALL INCLUDE ALL SHIPPING AND DELIVERY COSTS.
BID PROPOSAL - SUBMITTAL PAGE
ULTRAVIOLET DISINFECTION REPLACEMENT LAMPS
TO BE USED AT THE WASTEWATER POLLUTION CONTROL FACILITY
BID AMOUNT FOR 168 LAMPS $3,150.00
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal - Submittal Pages.
Infilco Degremnt
Company Name
LOU
Signature
Title
Jr. Parts Sales Coordinator
2924 Finerywood Parkway
Address
Richmond VA 23294
1- 800 - 446 -1150 Ext. 1722
Telephone
BID OPENING: FEBRUARY 8, 1996 (&2:00 P.M.
1
NON COLLUSION BID AFFIDAVIT
STATE OF Virginia )
. I ) ss
COUNTY OF Henrico )
Richard Keller , of lawful age, being first duly sworn, on
oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant
further states that the bidder has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with
State, County, or City officials. or employees as to quantity, quality, or price in prospective
contract, or any discussions between bidder and any State, County, or City official concerning
exchange of money or other thing of value for special consideration in the letting of a contract;
that the bidder /contractor has not paid, given or donated to any officer or employee of the City
of Owasso, Oklahoma, any money or other things of value, either directly or indirectly in the
procuring of a contract pursuant to this bid.
Richard J. Keller
Bidd
Signature
Subscribed and sworn before me this 7th day of February , 19 96
Notary Public
My Commission Expires:
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL
Infilco Degremont Inc
Sales Representative:
Iv
Metro /Quip, Inc.
2312 Michigan Court
Arlington,
Arlington, TX 76016 -5870
(Name)
(817) 265-5151
Waterand Wastewater Treatment
Fax: (817) 548 -8891
PROPOSAL AND CONTRACT
Date:
'
2924 Emerywood Parkway
Proposal No.: 0207601 RJK Date:
February 7, 1996
Post Office Box 71390
Richmond, Virginia 23255 -1390 USA
To: City of Owasso For:
Ultraviolet Re-
Telephone: (804) 756 -7600
Telex: 827464
Owasso Public Works Auth.
Placement Lamp Bid
Telefax: (804) 756 -7643
'
c/o Contract Administrator
207 South Cedar
Contact: Ms. Marcia Boutwell
Owasso, OK 74055
'
Telephone:
Telefax:
(hereinafter referred to as "Purchaser ")
'
INFILCO DEGREMONT, INC. ( "IDI ") offers to furnish the following described materials and equipment ( "Products ") and /or
services at the prices ( "Purchase Price ") stated below or as otherwise confirmed in writing by lDl and in accordance with
the Conditions of Sale and other provisions contained herein. This Proposal shall remain in effect for 60 days from the
date hereof and shall expire at that time unless extended in writing by IDI. The Purchase Price is based upon all of the
Conditions of Sale and other provisions contained herein. Purchaser's acceptance of this Purchase Price, whether by
issuance of a purchase order or otherwise, or acceptance of delivery of the Products and /or services furnished hereunder,
shall be considered acceptance by the Purchaser of all the Conditions of Sale and other provisions contained herein,
notwithstanding any statements in Purchaser's acceptance or order to the contrary. IDI hereby objects to and rejects any
proposal by Purchaser to modify, amend, limit, add to or delete any of the Conditions of Sale or other provisions contained
herein unless expressly accepted in writing by IDI.
Quantity Part No.
168 L30LPT2
Estimated Shipment:
Payment Terms:
Shipping Terms: F.O.B.
Purchaser's Acceptance:
Product Description
Customized G36T6L (Low Ozone)
Unit Price Total Price
$18.75 $3,150.00
TOTAL PURCHASE PRICE (excludes Sales /Use Taxes) ....... ..............................$ 3,150.00
1 -2 Weeks A.R.O. Infilco Dooemon ,'In
100% Net 30 Days By:
Dick Keller
Destination /Allowed Jr. Parts Sales Coordinator
Direct Phone: (804)756 -7722
Company:
Sales Representative:
By: (Signature)
Metro /Quip, Inc.
2312 Michigan Court
Arlington,
Arlington, TX 76016 -5870
(Name)
(817) 265-5151
Fax: (817) 548 -8891
(Title)
Date:
INFILCO DEGREMONT, INC. ("IDI ") CONDITIONS
1 GENERAL. Sales by IDI are made solely under the conditions
expressly set forth herein. Any proposed changes or exceptions to
these conditions, or additional terms and conditions, included or
referenced in Purchaser's order or acceptance of this offer, are
hereby rejected by IDI, and shall be of no force or effect upon IDI
unless expressly accepted in writing by IDI
This Contract shall bind and inure to the benefit of Purchaser and
IDI, as well as their respective successors and assigns; however,
neither party may assign this Contract without the prior written
consent of the other.
Neither parry shall be deemed to have waived its rights by failing to
enforce any particular provision of this Contract.
If a court invalidates any portion of this Contract, the rest of this
Contract shall remain valid and be construed as if not containing
the invalidated provision.
Virginia law shall govern the rights and obligations of the parties
2. CREDIT APPROVAL: If at any time information available on
Purchaser's financial condition or credit history, in IDI's judgment,
does not justify the terms of payment specified herein. IDI may
require full or partial payment in advance, or an acceptable form of
payment guarantee such as a bank letter of credit, or other
modifications to the terms of payment
3. PROPRIETARY INFORMATION: All information, data. drawings,
instruction and operation manuals furnished by IDI with this
Contract are proprietary to IDI, submitted in strict confidence, and
are to be used by Purchaser solely for the purposes of this
Contract, and shall not be reproduced, transmitted, disclosed or
�I used in any other manner without IDI's written authorization.
In
e
4. RISK OF LOSS: Risk of loss or damage to the Products, or any
part thereof, shall pass to Purchaser upon delivery of the Products
or part to Purchaser at the f.o.b. point stated herein.
5 EXCUSABLE DELAY. IDI shall not be liable for failure to perform
orfor delay in performance due to fire, flood or any other act of God,
strike or other labor difficulty, act of any civil cr military authority or
of Purchaser, riot, embargo, delay in or shortage of transportation
facilities, or any other delay beyond IDI's reasonable control. In the
event IDI's performance is delayed by any such cause. IDI's
schedule for performance shall be extended accordingly. If
Purchaser's actions delay IDI's performance, Purchaser shall pay
IDI any additional costs incurred by IDI resulting from such delay. If
Purchaser delays shipment of Products, or any part thereof, in
addition to paying IDI for additional costs incurred. Purchaser shall
also pay for the Products or the parts on the date IDI is prepared to
make shipment.
o TAXES. The Purchase Price does not include any State or local
taxes of any kind applicable to the sale, use or delivery of the
Products or services covered under this Contract Purchaser shall
pay direct or reimburse IDI for any such taxes that IDI or IDI's
subcontractors or suppliers are required to pay
7 INSPECTION BY PURCHASER Purchaser may inspect the
Products atthe point of manufacture, provided that such inspection
is arranged and conducted so as not to unreasonably interfere with
IDI s or the manufacturer s operations Purcnasers inspection of
the Produces and release for shipment shall constitute Purchaser s
acceptance of ttla Products as conforming to the feyulfer:lenes of
th;s Contiact
`i'. %IAHHANTr :DI v:a;fants the PfOdUCIS seal contcfn; ;o the
iescnption contained in this Contract and .e free from detects in
.,, .. �.. ... 7: L:Irn��f. •r ti.i '.clJi'. Li t.I .c 'y C.. „. ,...ic . L
•'i. :t;::'_ :n, _.h;r;(4:J ,i�:V:itt'Ci it`dl the
instructions and not subjected to misuse, neglect or accident.
Upon prompt written notice of and determination that such defect
is covered under the foregoing warranty, IDI's responsibility is
limited to correction of the defect by, at IDI's option, repair or
replacement of the defective part or parts, f.o.b. factory. UNLESS
STATED ELSEWHERE HEREIN, IDI PROVIDES NO WARRANTY
OF PRODUCT PERFORMANCE OR PROCESS RESULTS. THE
FOREGOING WARRANTIES ARE EXCLUSIVE AND IN LIEU OF
ALL OTHER WARRANTIES OF ANY KIND, INCLUDING ANY
IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR
A PARTICULAR PURPOSE.
IDI shall have no responsibility for the condition of primed or finish
painted surfaces after the Products leave their point of
manufacture.
Field touch -up of shop primed or painted surfaces is normal and
shall be at Purchaser's expense. Any touch -up or repainting
required to shop primed or painted surfaces, for reasons other than
improper or incorrect application in the shop, shall be Purchaser's
responsibility.
9.BACKCHARGES: IDI shall not be liable for any charges incurred
by Purchaser for work, repairs, replacements or arterations to the
Products, without IDI's prior written authorization, and any adverse
consequences resulting from such unauthorized work shall be
Purchaser'sfull responsibility.
101IMITATION OF LIABILITY: IDI SHALL NOT BE LIABLE TO
PURCHASER FOR ANY SPECIAL, INDIRECT, INCIDENTAL OR
CONSEQUENTIAL DAMAGES ARISING FROM IDI'S
OBLIGATIONS UNDER THIS CONTRACT, WHETHER SUCH
DAMAGES ARE BASED UPON BREACH OF CONTRACT,
BREACH OF WARRANTY, TORT, STRICT LIABILITY OR
OTHERWISE. IN ANY EVENT. IDI'S LIABILITY TO PURCHASER
SHALL NOT EXCEED THE PURCHASE PRICE OF THE
PRODUCTS OR PARTS OF THE PRODUCTS ON WHICH SUCH
LIABILITY IS BASED
11.CANCELLATION BY PURCHASER: If Purchaser cancels this
Contract or refuses to accept delivery of the Products, Purchaser
shall be liable to IDI for reasonable cancellation charges, including
loss of anticipated profits, administrative costs, commissions to
sales representatives, costs incurred by IDI for all work performed
or in process up to the time of cancellation or refusal to accept
delivery, cancellation charges from IDI's suppliers or
subcontractors, and any other expenses incurred by IDI in
connection with Purchaser's cancellation or refusal to accept
delivery
12.DEFAULT BY PURCHASER: Without incurring any liability or
waiving any claim for damages IDI may have against Purchaser, IDI
may refuse to make or delay making delivery and /or withhold any
service 4 (a) Purchaser breaches this or any contract with IDI; (b)
IDI becomes aware of facts which, in its judgment, render
Purchasers financial condition unsatisfactory or cast doubt on
Purchaser's willingness or ability to pay for the Products and /or
services: or (c) Purchaser engages in or consents to liquidation.
commission of any act of insolvency. appointment of a receiver of
assets or assignment for the benefit of creditors, or it Purchaser
becomes the subject of any bankruptcy or insolvency proceeding
f Purchaser !s late in paying the Purchase Price or any partia;
payment due under this Contract, or otherwise breaches this
Contract. IDI shall be entitled ro interest at the legal rate on the
overdue amount, and on its damages, calculated from the date of
�Iofault in ravmNrt z?i (rtner hrpach PIUS MUrt costs feasonahle
gnu; net's teas and uiner expenses iricunad in any etturt tc uo;itjul
ULTRAVIOLET DISINFECTION REPLACEMENT LAMPS
TO BE USED AT THE WASTEWATER POLLUTION CONTROL FACILITY
BID AMOUNT FOR 168 LAMPS $3,628.80
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal - Submittal Pages.
rl
Company Name
By.
Signature Greg Ellner
Title President
208 Harris Road
Address
Suite RB6
Redford Hills, NY 10507
(914) 241 -9200
Telephone
BID OPENING: FEBRUARY 8, 1996 02:00 P.M.
NON COLLUSION BID AFFIDAVIT
' STATE OF _ New Yorls )
ss
' COUNTY OF jQPatchester )
t Greg Ellner , of lawful age, being first duly sworn, on
oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant
further states that the bidder has not been a part of any collusion among bidders in restraint of
' freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with
State, County, or City officials or employees as to quantity, quality, or price in prospective
contract, or any discussions between bidder and any State, County, or City official concerning
' exchange of money or other thing of value for special consideration in the letting of a contract;
that the bidder /contractor has not paid, given or donated to any officer or employee of the City
of Owasso, Oklahoma, any money or other things of value, either directly or indirectly in the
Iprocuring of a contract pursuant to this bid.
tUltratech, Inc.
Bidder
Signature
ISubscribed and sworn before me this gth day of February , Ig 96
F
f
My Commission Expires:
"W7
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL
i MEMORANDUM
TO:
FROM:
SUBJECT:
RODNEY J. RAY
CITY MANAGER
F. ROBERT CARR, JR., P.E.
PUBLIC WORKS DIRECTORi
REQUEST FOR PURCHASE OF CLEAR
PLASTIC YARDWASTE BAGS
DATE: February 15, 1996
I
I
BACKGROUND:
Mandatory yardwaste separation in Owasso was started as a pilot program in April 1990. The
method used to collect the yardwaste has either been the use of a red 90 gallon polycart which
is billed on the customer's refuse account at $6.50 per month or, for those customers generating
lesser amounts of weekly yardwaste, to utilize a 33 gallon clear polyethylene bag.
In the Spring 1992, the City began selling plastic yardwaste bags to its customers. Each of
these bags holds 33 gallons, is made of a linear low density polyethylene and has "CITY OF
OWASSO - YARDWASTE ONLY" imprinted on it. The use of a clear bag prompts the
customers to utilize the bag exclusively for yardwaste disposal (any foreign materials would be
visible from the outside) and the external lettering assures that the City has collected the curbside
pick -up fee. Currently the charge for each bag is $0.35.
PROGRAM STATISTICS:
Although the red yardwaste polycart program is considered an overall success, many customers
still prefer using the yardwaste bags. The ratio has consistently been to customers utilizing
the yardwaste bags to one customer with a red polycart. Information supplied by the yardwaste
pick -up crew indicates that the customers who have chosen to continue using the bags generally
have either very small (1 bag) or very large quantities (over 9 bags) of lawn clippings. It
appears that these users of the service recognize that their monthly cost would be higher if they
selected the polycarts.
The City of Owasso mandatory yardwaste separation program collected over 698 tons of
yardwaste in 1995. The removal of this tonnage related to a savings of $9,423.00 in landfill
tipping fees.
The maximum weekly participation (week of August 9th) was 427 households, which equates
to approximately 11 % of the Owasso residential refuse customer base. A maximum of 796 bags
I
Page 2
Yardwaste Bags
of yardwaste were collected at curbside by City personnel during the same week. In 1995,
program participants averaged 276 households per week with approximately an equivalent of 2.6
bags of yardwaste each. Projections indicate Owasso citizens will use approximately 20,000
yardwaste bags during the 1996 collection season.
NEED TO REPLENISH YARDWASTE BAG SUPPLY:
The City of Owasso does not currently have a sufficient balance of bags on hand to complete
the FY 95 -96 growing season and the beginning of the FY 96 -97 growing season. Staff has
estimated that an additional 20,000 bags will need to be purchased to meet anticipated
requirements.
The City of Owasso last purchased 20,000 bags in April 1995. The supply was sufficient to
complete the 1995 calendar year yardwaste collection season with a balance of approximately
7,000 bags. This balance is insufficient to take us through the 1996 collection season.
As a result of this anticipated supply situation, specifications for the collection bags were sent
to ten (10) vendors. Sealed bids were received from two (2) vendors and were opened on
February 8, 1996.
The bids are tabulated below:
Vendor
20,000 bags
40,000 bags
60,000 bags
Dyna -Pak Corp
$2,562.56
$4,667.52
$6,864.00
Lawrenceburg,
(12.8 cents
(11.7 cents
(11.4 cents
Tennessee
per bag)
per bag)
per bag)
Eve, Inc.
$4,246.00*
$7,280.00
$10,260.00
Tulsa, Okla.
(21.2 cents
(18.2 cents
(17.1 cents
per bag)
per bag)
per bag)
* Minimum order is 220 cases or 22,000 bags.
FUNDING SOURCE:
The FY 95 -96 budget contains funds for yardwaste bags (line item 61 -541 -5222) in the amount
of $3,400.00.
c
F�
II
IF
Page 3
Yardwaste Bags
RECONIlAENDATION:
Staff recommends Trustee approval of the purchase of 20,000 bags from Dyna -Pak Corporation
of Lawrenceburg, Tennessee for $2,562.56, as per specifications contained in the bid documents.
ATTACHMENTS:
1. Bid tabulation
2. Bid proposals
3. Specifications
CITY OF OWASSO /OWASSO PLTBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272 -2251
BID DOCUMENTATTON
Opening Date:_ 1~eb M S -1996
Council/Trustee Approval:
Item: - -- Yard/ wn Waste Bags
Number of Bids: 2
Bids Opened By: Marcia Boutwell
Witness: Susie Theriault
Witness:
BIDDER
20,000 BAGS
40,000 BAGS
60,000 BAGS
Eve Incorporated, Tulsa, OK
$3960.00
$7280.00
$10260.00
$6864.00
Dyna Pak Corp, Lawrenceburg, TN
$2562.56
$4667.52
Certification:
T, Marcia Boutwell, City Clerk, do hereby certify that, to the best of my
clge, this Bid
Documentation is true and correct.
Signature:
Date:
�' �y
BID PROPOSAL - SUBMITTAL PAGE
YARD /LAWN WASTE BAGS
FOR THE YARDWASTE SEPARATION PROGRAM
BID AMOUNT FOR 20,000 BAGS a 5 6 �• 6 6
BID AMOUNT FOR 40,000 BAGS q& 67, 6;-
BID AMOUNT FOR 60,000 BAGS (0,y G ,q , 6 6
1 The following information must be completed for the bag that you are bidding:
1. Bag size in gallons:
' 2. Bag size in inches: by
3. Bag thickness is equal to / . ! i /`s
' 4. Puncture resistance equal to l 9-5!:4 r-
5. Bag tear factor equal to UG
' 6. Transfer draw tear equal to 5 5 U
7. Type of packaging for resale: / 6 c o u o t G l �e 4✓ s l e e y e
8. Delivery time after order is placed: CIO �Z S
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal - Submittal Pages.
Company Name
' By • Aoa,�
S ignature
Title
iia Nom/ � �cr / �w�� c h �YG 7—k 3 5-e -/dzi
Address
/ '� - 66 75 9 3 21 �.
Telephone
BID OPENING: FEBRUARY 8, 1996 Q2:00 P.M.
NON COLLUSION BID AFFIDAVIT
STATE OF T n n F n - gF
COUNTY OF _ a . r F, n c sr
nCI1e M;kl h of l age, being first oath says that (s)he is the agent authorized by the bidder of to the ttachedubid.wAffiant
further states that the bidder has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with
State, County, or City officials or employees as to quantity, quality, or price in prospective
contract, or any discussions between bidder and any State, County, or City official concerning
exchange of money or other thing of value for special consideration in the letting of a contract;
that the bidder /contractor has not paid, given or donated to any officer or employee of the City
of Owasso, Oklahoma, any money or other things of value, either directly or indirectly in the
procuring of a contract pursuant to this bid.
C Y v- V v�
Bidder
Signature
Subscribed and sworn before me this day of 19_q�_.
hl��Zll 11.1 e — j /'� lrl'�
NotAy Public
My Commission 'sxpires:
�sz
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL
ss
nCI1e M;kl h of l age, being first oath says that (s)he is the agent authorized by the bidder of to the ttachedubid.wAffiant
further states that the bidder has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with
State, County, or City officials or employees as to quantity, quality, or price in prospective
contract, or any discussions between bidder and any State, County, or City official concerning
exchange of money or other thing of value for special consideration in the letting of a contract;
that the bidder /contractor has not paid, given or donated to any officer or employee of the City
of Owasso, Oklahoma, any money or other things of value, either directly or indirectly in the
procuring of a contract pursuant to this bid.
C Y v- V v�
Bidder
Signature
Subscribed and sworn before me this day of 19_q�_.
hl��Zll 11.1 e — j /'� lrl'�
NotAy Public
My Commission 'sxpires:
�sz
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL
�j
1
I
N6
BID PROPOSAL - SUBMITTAL PAGE
YARD /LAWN WASTE BAGS
FOR THE YARDWASTE SEPARATION PROGRAM
BID AMOUNT FOR 20,000 BAGS *
BID AMOUNT FOR 40,000 BAGS
BID AMOUNT FOR 60,000 BAGS
1.93 /PACK OF 10 OR 19.30 /CS
: -121wel Mal •� •�
1.71 /PACK OF 10 OR 17.10 /CS
The following information must be completed for the bag that you are bidding:
1. Bag size in gallons: 33
2. Bag size in inches: 33 by 40
3. Bag thickness is equal to 1.3 MIL.
4. Puncture resistance equal to 1. 25 GRAMS MINIMUM.
5. Bag tear factor equal to 300 GRAMS MINIMUM.
6. Transfer draw tear equal to 550 GRAMS MINIMUM.
7. Type of packaging for resale: 10 COUNT /PACKAGE
8. Delivery time after order is placed: 4 WEEKS
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal - Submittal Pages.
EVE INCORPORATED
Company Name
By:
Signature
TERRITORY MANAGER
Title
1830 N 109TH F_ AVE. TULSA, OK 74116
Address
(918) 836 -9131 EXT, 323
Telephone
BID OPENING: FEBRUARY S, 1996 @2:00 P.M.
* MINIMUM ORDER IS 220 CASES OR 22,000 LINERS.
NON COLLUSION BID AFFIDAVIT
STATE OF OKLAHOMA )
COUNTY OF TULSA ) ss
PARKER SEWELL , of lawful age, being first duly sworn, on
oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant
further states that the bidder has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with
State, County, or City officials or employees as to quantity, quality, or price in prospective
contract, or any discussions between bidder and any State, County, or City official concerning
exchange of money or other thing of value for special consideration in the letting of a contract;
that the bidder /contractor has not paid, given-or donated to any officer or employee of the City
of Owasso, Oklahoma, any money or other things of value, either directly or indirectly in the
procuring of a contract pursuant to this bid.
EVE INCORPORATED
Bidder
Signature
Subscribed and sworn before me this 2 2 day of JANUARY 19 96 .
�4
Notary Public
My Commission Expires:
OCTOBER 18, 1997
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL