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HomeMy WebLinkAbout1996.03.05_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: March 5, 1996 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, March t~, 1996. Marcia utwell, City Clerk AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of February 20, 1996 Regular Meeting. Attachment #5 6. Request Approval of Claims Attachment #6 Owasso Public Works Authority March 5, 1996 Page 2 7. Consideration and Appropriate Action Relating to the Award of a Contract for a Water ~ Booster Pump Station. Mr Carr Attachment #7 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract for construction of a water booster pump station be awarded to Landco Construction, Owasso, OK, in the amount of $62,612; and Trustee authorization for payment. 8. Consideration and Appropriate Action Relating to a Request for a Supplemental Appropriation to the FY 1995-96 OPWA Fund. Ms Bishop Attachment #8 The staff will recommend Trustee approval of a supplemental appropriation to the water department of the OPWA fund. 9. Consideration and Appropriate Action Relating to a Request for Authorization to Purchase Fire Hydrant Replacement Materials and Supplies. Mr Carr Attachment #9 The staff will recommend Trustee action to approve the expenditure of $1184.00 to Water Products, Owasso, Oklahoma, for the purchase of fire hydrant replacement materials and supplies. "~ Owasso Public Works Authority March 5, 1996 Page 3 10. Report from OPWA Manager OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 20, 1996 The Owasso Public Works Authority met in regular session on Tuesday, February 20, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 16, 1996. ITEM 1: CALL TO ORDER Chairman Burris called the meeting to order at 7:37 p.m. ITEM 2: INVOCATION The invocation was given during the City Council meeting preceding this meeting. ITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting. ITEM 4: ROLL CALL RESENT Charles Burris, Chairperson Danny Ewing, Vice Chairperson Mary Lou Barnhouse, Trustee Michael Helm, Trustee Joe Ramey, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF FEBRUARY 6 1996 REGULAR MEETING. Mr Helm moved to approve the minutes as written, by reference hereto; seconded by Mr Ramey. AYE: Helm, Ramey, Barnhouse, Ewing, Burris NAY: None Motion carried 5-0. Owasso Public Works Authority February 20, 1996 ITEM 6: REQUEST APPROVAL OF CLAIMS Ms Barnhouse moved, seconded by Chairman Burris, to approve the following claims as submitted: (1) OPWA Fund $93,764.67; (2) OPWA Capital Improvement Fund $28,543.95; (3) Payroll $24,214.96. AYE: Barnhouse, Burris, Helm, Ramey, Ewing NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER CONTRACT I. PHASES I & II FOR MANHOLE AND SEWER LINE REPLACEMENT. BETWEEN THE CITY OF OWASSO/OWASSO PUBLIC WORKS AUTHORITY AND T-G EXCAVATING INC. AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE TO THE CONTRACTOR. On April 18, 1995, T-G Excavating was awarded one of the four contracts for the manhole and sewer line replacement project. This contract consisted of 12,415 feet of pipe bursting (pulling a bursting head and new plastic pipe through an existing clay the sewer line). The Notice to Proceed was issued on May 31, 1995, with a 180-day completion date of November 27, 1995. Although the work was completed on December 1, 1995, the contractor has been completing punch list items since that time. All items on the list have been completed. Mr Ramey moved, seconded by Mr Ewing to accept the work performed under this contract, release the retainage, and authorize a final payment to T-G Excavating Inc in the amount of $48,267.45. AYE: Ramey, Ewing, Barnhouse, Helm, Burris NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR ULTRAVIOLET DISINFECTION REPLACEMENT LAMPS. The Ultraviolet Disinfection Lamps used at the Wastewater Treatment Facility to control harmful pathogen bacteria organisms in the discharge to the receiving stream have a life expectancy of approximately 7500 hours. The lamps must be replaced on a yearly basis and are scheduled for that replacement as a part of the continuing maintenance program. Sealed bids were received from two vendors, both meeting the specifications. The low bidder has supplied the lamps since the initial installation. Chairman Burris moved, seconded by Mr Ramey, to award a contract Owasso Public Works Authority February 20, 1996 for 168 ultraviolet disinfection replacement lamps to Infilco Degremont Inc in the amount of $3150, and authorization for payment. AYE: Burris, Ramey, Ewing, Barnhouse, Helm NAY: None Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE BULK PURCHASE OF LOW DENSITY POLYETHYLENE YARD/LAWN WASTE BAGS. In the spring of 1992, the city of Owasso began selling plastic yardwaste bags to be utilized in the mandatory yardwaste separation program. The last bags were purchased by the city in April 1995 in a lot of 20,000. Approximately 7000 bags remain on hand, which is not sufficient to complete the 1996 collection season. Specifications for the collection bags were sent to ten vendors, with sealed bids being received from two vendors. Mr Ramey moved, seconded by Chairman Burris, to approve the purchase of 20,000 bags from Dyna-Pak Corporation of Lawrenceburg, TN in the amount of $2562.56, and authorization for payment. AYE: Ramey, Burris, Barnhouse, Helm, Ewing NAY: None Motion carried 5-0. ITEM 10: REPORT FROM OPWA MANAGER No report. ITEM 11: REPORT FROM OPWA ATTORNEY No report. ITEM 12: UNFINISHED BUSINESS None. ITEM 13: NEW BUSINESS None. Owasso Public Works Authority ITEM 14: ADJOURNMENT Mr Ramey moved, seconded by Ms Barnhouse, to adjourn. AYE: Ramey, Barnhouse, Helm, Ewing, Burris NAY: None Motion carried 5-0 and the meeting was adjourned at 7:48 p.m. February 20, 1996 Charles L Burris, Chairperson Marcia Boutwell, Authority Secretary CITY OF OWASSO OPWA A/P TRANSFER REPORT VENDOR DESCRIPTION TRANSFERS CITY GARAGE WORKERS' COMP SELF-INS GENERAL FUND TRANSFERS TOTAL AMOUNT TRANSFER FROM OPWA 5,125.00 TRANSFER FROM OPWA 3,842.50 TRANSFER FROM OPWA 25,265.67 34, 233.17 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 02/17/96 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Water 58] 12 3 958 73 Refuse OQO(} 2 961.07 OPWA Capital Improvement 237.60 1,315.53 APPROVE 03/05/96 Chairman Trustee Trustee TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: AWARD OF CONSTRUCTION CONTRACT WATER BOOSTER PUMP DESIGN DATE: February 28, 1996 BACKGROUND: In March 1993, the Trustees of the Owasso Public Works Authority executed a contract that provided for the acquisition of one and one-half square miles of water service area from the Rural Water District #3 in Rogers County (RWD#3). The area was approximately one-half mile north of 96th Street North to 86th Street North between 129th E. Avenue and 145th E. Avenue. Two water lines were constructed by the city to remove customers from the Rural Water District system and provide service from the system operated by the City of Owasso. The customers from the Rogers County system were transferred to the system operated by the City of Owasso on September 2, 1994. Prior to the transfer, Rogers County had been pumping water to its customers at pressures in the range of 70-80 psi. Following the change to our system, these same customers have had pressures in the range of 40-45 psi. Although the present water pressures to these customers is well above the minimum required by the Oklahoma Department of Environmental Quality, the level of service expected by these customers has decreased and we have received numerous complaints. Most of the complaints are a result of low pressure during high water use periods, especially in the warm weather months. Potential solutions to increase pressures in the service area have been evaluated. These solutions include extending a 12-inch water line along 96th Street North from 129th E. Avenue, providing a pump station to increase pressure in the higher elevation area, modification of operational procedures to provide additional pressure from the City of Tulsa system, and interconnections with Washington and/or Rogers County Rural Water Districts. Page 2 Water Booster Pump Construction Contract Staff met with the Rogers County Rural Water District #3 manager in October 1994 to discuss the possibility of temporarily restoring service to our system while we assessed long-term options to increase pressure. It was suggested that we needed to discuss options with Washington RWD#3. Discussions with Washington RWD#3 were initiated in October 1994. Meetings were held. with the District to discuss details of our problem and provisions for interconnections with their system. A contract for connection to serve the low pressure area was presented to the Authority on July 18, 1995. Due to a disparity of water rates between the Washington RWD#3 and the rate presently charged the customers north of 96th Street North, the Authority voted not to execute the agreement (see attached copy of the minutes). BOOSTER PUMP STATION: As a result of the above action by the Authority, staff has held conversations with three consulting engineering firms for design services for a booster pump station to serve the area. The Trustees awarded Cantrell & Associates, an Owasso engineering firm, a contract to design the pump station at the August 15, 1995 meeting. The booster pump station has been designed using the following parameters: - Pressure is to be increased to approximately 60-65 psi at the highest elevation; - When pressure is increased, there would not be an surges or pressure spikes in the distribution system that could create operation problems; - The designed system will need to supply approximately 150 existing customers and be expanded to approximately 300 future customers as development occurs; and -Data pertaining to the existing and future system flows and pressures are based on the results of the KYPipe water distribution system model maintained by INCOG. Location of the station was a significant factor in completing the design. Two locations were identified along the north property line of the Owasso First Assembly of God church. These locations are in utility easements adjacent to: 1 -the 129th E. Avenue right-of--way and 2 - on the northeast corner of the church property adjacent to Windsor Lake I. Staff has met with the pastor to discuss the options. Various pros and cons for each location were identified. Although placed back from the road and including landscaping, the station would be very visible if located along 129th E. Avenue. It was estimated that construction costs would be less if the station was to be located adjacent to 129th E. Avenue, since costs to extend electric service would be reduced. Placement of the station at the rear of the church property was chosen to be better aesthetically; however, drainage from the station, operational accessibility and increased costs of construction due to electric service requirements were considered by staff to be potential limitations. Evaluation of the aesthetics of the site in detail resulted in selection of the site in the northeast corner of the church property. Plans were developed based on this site selection. Page 3 Water Booster Pump Design BIDS: Plans and specifications for the station were completed in January. A mandatory pre-bid meeting was held on February 14, 1996 and bids were received on February 26, 1996. Bids were received from three (3) bidders, as summarized below: Landco Construction Company, Inc. $62,612.00 Ram Engineering and Construction, Inc. 68,968.00 Judd Brothers Construction company 69,900.00 Cantrell & Associates has reviewed the bids and recommends award to Landco Construction, the apparent low bidder. Landco has done other work within Owasso for various developers and have acted as a subcontractor for the water line replacement project the was completed in 1995. Landco has worked well with staff on past projects. FUNDING SOURCE• Funding for this project was not anticipated in the FY95-96 Budget. Staff had anticipated Authority approval of a contract for interconnection with the Washington County Rural Water District #3, which was rejected on July 18, 1995. Therefore, approval of the contract will require funds to be appropriated from the OPWA Operating Account reserves (the beginning FY95-96 uncommitted balance was $232,000). The engineering fee paid to Cantrell & Associates was $6,900. RECOMMENDATION: Staff recommends Trustees approval of a contract for the construction of a water booster pump station with Landco Construction Co. , Inc. , Owasso, Oklahoma in the amount of $62, 612.00. ' In addition, staff recommends Trustees approval of a supplemental budget appropriation to the OPWA Water Capital Outlay account in the amount of $62,612.00. ATTACHMENTS: 1. Copy of OPWA minutes (July 18, 1995) 2. Bid Documentation 3. Bid Tabulation -Water Booster Pump station 4. Letter from Cantrell & Associates with bid award recommendation dated February 27, 1996 5. Bids received February 26, 1996 6. Design drawings for Water Booster Pump Station Owasso Public Works Authority July 18, 1995 ITEM 6: REQUEST APPROVAL OF CLAIMS Ms Barnhouse moved, seconded by Mr Ramey, to approve the following clai as submitted: (1) OPWA Fund $163,000.03; (2) OPWA Capital Improvement Fund $33,2 .85; (3) OPWA Capital Improvement Fund $261,630.04; (5) Interfund Transfers $36,7 .17; (6) Interfund Transfers $386,458.20; (7) Payroll $27,351.07. AYE: Baznhouse, Ramey, Helm, Burris NAY: None Motion carried 4-0. ITEM 7: AUTHORITY. During the May 16th meeting of the C' Council, the City Manager was authorized to develop a contract for the sale of property to y Haynes. That contract has been developed and signed by Mr Haynes and was submitte to the OPWA Trustees for action. Mr Barnhouse moved, seconded by Mr Ramey, to ap ove a contract for the sale of 11/z acres to Ray Haynes for a total price of $7500, to authoriz a Chair to execute the contract on behalf of the OPWA Trustees, and to authorize the Cha' and City Manager to initiate and execute all actions to "close" the sale as deemed necessazy ~f required. AYE: Baznhou ,Ramey, Helm, Burris NAY: None Motio azried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT WITH WASHINGTON COUNTY RURAL WATER DISTRICT A one-and-one-half square mile water service azea in the area of 96th Street between 129th and 145th East Avenues was acquired from Rogers County Rural Water District #3 in Mazch 1993. The City of Owasso constructed two water lines to provide service to those customers. This resulted in a drop in water pressure for those customers. Several solutions have been evaluated, including an interconnection with Washington County Rural Water District #3. The District would provide assistance to the City for the area south of 96th Street North. A water line would need to be constructed by the District to provide the service. Costs for the installation of the line would be at the District's expense. In exchange, the 60 water customers presently served by the City of Owasso north of 96th St would be purchased by the District for $25,000. A large Owasso Public Works Authority July 18, 1995 group of residents attended the meeting. Approximately 25-30 voiced strong objections to this plan and suggested that the city look at other options. They felt that the city was trying to solve the problems of the people on the south side of 96th at the expense of those on the north side. Water rates would increase for that area proposed for purchase by Washington County RWD#3. Following a lengthy discussion, Chairman Burris moved to table the issue to give the city time to again conduct meetings with Washington County RWD#3 and consider other options. The motion did not receive a second and it was withdrawn. Mr Ramey moved, seconded by Chairman Burris to deny approval of the agreement with Washington County RWD#3 and to look at other options to improve the water pressure in the area mentioned. AYE: Ramey, Burris, Barnhouse NAY: Helm Motion carried 3-1. ITEM 9: Proposals have been solicited for the collection of subsurface accurately design the structural improvements to the wash been received and reviewed by staff and Councilor Ramey. Professional Service Industries Inc of Tulsa. Staff recom low bidder, with a contingency for rock coring if the E seconded by Mr Helm, to approve an agreement for eo Wastewater Treatment Plant improvements with p fessio: an amount not to exceed $4300. ,~ AYE: Ramey, Helm, Barnhouse, Burris NAY: None ,~ Motion carried 4-0. ITEM 10: No report. ITEM 11: RE No report. 3 data needed to ate eatment plant. Quotes have lowest quote was received from nded awarding the contract to the should arise. Mr Ramey moved, hnical Consultant Services for the Service Industries Inc of Tulsa in CITY OF OWASSO/OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272-2251 BID DOCUMENTATION Opening Date: February 26. 1996 Council/Trustee Approval: Item:_ Water Booster Pump Station Number of Bids: 3 Bids Opened By: Marcia Boutwell Witness: Doug Groves Witness: Bidders Landco Construction Owasso, OK Ram Engineering Tulsa, OK Judds Brothers Construction Tulsa, OK Engineer's Estimate Certification: I, Marcia Boutwell, City Clerk, do hereby certify that, to the be: Documentation is true and correct. Signature: Date: 2,12 Amount of Bid $62,612 $68,968 $69, 900 $60,900 his Bid WATER BOOSTER PUMP STATION BID TABULATION BID DATE FEBRUARY 26, 1996 CANTRELL & ASSQCIATES Engineering & Surveying 202 E. Second, Suite 110 Owasso, Oklahoma 74055 -?--96 ^ Robert Carr P.E. City of Owasso 207 South Cedar ' Owasso, Oklahoma 74055 RE: The Owasso Water Booster Pump Station. Dear Sir: Please find enclosed ? copies of the bid tabulation for the O«•asso Booster Pump Statien project and 1 copy- of the Engineers estimate. ~ I recommend the contract be awarded to the low bidder, Landco Construction Co. for the to«~ bid of 562,61"?.00. Ycurs Truly David Cantrell P.E. rw w 1 ,~ .. ~ ITEM NUMBER QUANTITY 1. 1 a ~, ds ~~ 2. 1 ~' ~n BID FORM TOTAL UNIT DESCRIPTION EACH ITEM EA Prepackaged Booster Pump Station . ~ $4~ ~S1~~6 figures L.S. Site Grading and Concrete Pads 3. 5 C.Y. at words ` 4. 2 EA a words 5. 2 at words 6. 200 Q ' ~4~` at words 7. 1 a words "~ 0196 EA F. L.S. ~~ o Crushed Rock in Place :~arS (t ~0 •o~ 1 $ 0 figures Gate Valves ~3 ~~3do. a~ ~ figures Check Valves figures 6" PVC Drain ~ ~~ • ~U . (x•66 figures Set and Hook Up Boos er Pump tats figures TOTAL BID $~Q `~ • 6U BID 00200 - 3 of 6 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within 120 (one hundred twenty) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of tJ6 f'KP ; B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED ON BY: COMPANY: y~ ~n IF BIDDER IS: An Individual By: (Individual's Name) doing business as Business address: (SEAL) 0196 Phone No.: BID 00200 - 4 of 6 1 ITEM NUMBER 1. 2. BID FORM QUANTITY 1 words TOTAL UNIT DESCRIPTION EACH ITEM EA Prepackaged Booster Pump Station 1 L.S. Site Grading and Concrete Pads words figures C.Y. Crushed Rock in Place words figures 4- EA Gate Valves words figures words figures 6• 200 L.F. 6" PVC Drain words figures 1 L.S. Set and Hook Up Booster Pump Station wors figures TOTAL BID $ g 0196 00200 - 3 of 6 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within 120 (one hundred twenty) calendar days. 5. The following documents are attached to and made a condition of this Bid: S /6 A. Required Bid Security in the form of 8 I o ~ ~'~ ~ B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED ON ~LBlLyA2 ~ 2 ~ 19 g~ BY: COMPANY: IF BIDDER IS: BID FORM ITEM TOTAL NUMBER QUANTITY UNIT DESCRIPTION EACH ITEM 1. 1 EA Prepackaged Booster Pump Station at ~1F'C ~~2ee TH-o I.tSW-nl~ oYL~ J~j, I'0p $ ~~, l'O~~o words ~-U. ~1,~DQ~ ~ Uo l l ~c,~S.~- ,o,€rgures 2• 1 L.S. Site Grading and Concrete Pads at ~ v ~ -t l-~-ouS (~ F l V-2 l~-UYl OfZ - ~ 5 ~p $ S Spy ~D words ~j o 1,1a ~ S~ oO I V gures 3. 5 C.Y. Crushed Rock in Place at `~u9 Q hT~ T~ O l .(.t, ~ S -~-oO/ ~ Q cr- ( 2 Off ) $ ~O °° words figures 4• ~ ~' EA Gate Valves at `~1~C ~-U.Y~ OR ~~ Doi L c~ ~ -E- ~ c~~ otr~ ~ 00 ) $_ 2 ~L1(~ ©~ words figures 5 • 2 EA Check Valves words figures 6. 200 L.F. 6" PVC Drain at_ i1~1 Yl,~. pa l lA r~ d- °~/ 0 ~-~' ~ oC ) $ ~ ,~~oo words figures ~• 1 L.S. Set and Hook Up Booster mp Station ~o a~F v p+n-Tl-}-C LAS ~~ ~~O~~Q ~'S~~,c~,'-~ ~ ~~ ) oa $ `T ~ ~~O words figures TOTAL BID $ ~ ~( .Q ~ ~ o 0196 00200 BID - 3 of 6 4. BIDDER a rees that the Work will be com leted and read for final a ment in g P Y PY accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within 120 (one hundred twenty) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of ~ ~ d ~ oN P B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. ' 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings µ assigned to them in General Conditions. SUBMITTED ON BY: COMPANY: IF BIDDER IS: ' An Individual By: (S~) Name) (Individual doing business as Business address: Phone No. BID 01°6 00200 - 4 of 6 ' MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR SUPPLEMENTAL APPROPRIATION DATE: March 1, 1996 NOTE: Refer to Attachment #7 for additional detail. BACKGROUND: Should the Trustees award a contract under Item #7 of this agenda, a supplemental appropriation of $62,612 is necessary to fund the contract. Such funds are available through the OPWA reserves. Those reserves currently stand at $232,000. If an appropriation of $62,612 is made, the reserve balance will be reduced to $169,388. RECOMMENDATION: The staff recommends that an appropriation of $62,612 be approved by the Trustees, however, such recommendation is forwarded only in the event Item #7 is previously approved. MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: RODNEY J. RAY CITY MANAGER F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR ~~ ~~ 99TH STREET FIRE HYDRANT REPLACEMENT February 26, 1996 On January 19, 1996 a fire hydrant located at 10104 East 99th Street North was struck by an automobile and broken off from the 6-inch water main. The accident occurred at approximately 11:30 p.m. Stand-by water and wastewater rsonnel were dis atched to this locati n Pe p o to make repairs. The hydrant was struck with such force that the hydrant was removed and the 6-inch water line required repair. After examination and evaluation of the hydrant, it was determined that the hydrant was damaged beyond repair. Anew hydrant is required. QUOTES FOR REPAIR MAT ; Three (3) suppliers of fire hydrant repair materials were contacted and requested to submit quotations. Two (2) vendors responded and the information is tabulated below: Vendor Quote Water Products of Oklahoma Owasso, Oklahoma $1184.00 Oklahoma Meter Co. Tulsa, Oklahoma $1254.54 Utility Supply Co. No Quote Supplied Page 2 Fire Hydrant ING SOURCE: Funds for the repair materials were not specifically budgeted for FY 95-96. Materials for an emergency repair of this nature are purchased as part of Water Division operating supplies (Line Item 61-520-5220). Sufficient funds are available at this time. A claim is currently being processed to compensate the City for labor, hydrant materials and associated repair appurtenances. RECOIVIlVIENDATION: Staff recommends Trustees approval of the purchase of the hydrant and associated repair hardware from Water Products of Oklahoma, Owasso, Oklahoma in the amount of $1184.00.00 ATTAC~IlVIENTS: 1. Quote from Water Products 2. Quote from Oklahoma Meter and Supply 'ems-LO-70 13: 1L VK I~IE-'l.. V-'T bt JUF..I FI 1)/ ~10't ~-FO11U1 ~ OKL ~HOMA hiET~'R dt, SUPPLY r o C~~~y ~. o~s~o P.02 QIJOTATIQN GATE ~-4 ~'Yt ~ h ~ ~e ~ ~ Q L e NAMi; OF J08 ~"' ` OUAN7ITY f DESCRIPTION UNIT PRICE EXTENDED PRICE ~~~ ~ M 1~~ ~- ~ 1~. l 1~_ ~~ ~~ L .~. A ,~ x ~1 1 -~ / '~' ~ p I ~ - ~ 1 e. ,, ~ ~ 9~.3~1 ~ ~ ~g y t4' d0 ~ o~ Iov oa 9~l 3~ ~ 9 ~q I~ ~. ~ ~ oo _ . c ~ ~ ~~ ~ 'lrran~,yvu, Jor9tvc"$ us the opportu,uty to quote. Z 6Z $ourh '~ih West .avenue '[1ils~. Oklahoma ;:107 (918) a-uS-c)il~t4.18001 38Q-~)?63 FAX (918) X46-1101 nGnFn ul ICT nc o~ ~ ~cn wrri,~.~ , ~........ ..~ _._ _ _ ~ ., ., ~._. CATER PRODUCTS ID~9183714978 Rater Products FEB 23'96 14 40 No .040 P.O1 ~~- q~ ~OJECT City of Owasso Attention: Ronnie rAx 212-4996 ID DATE P.O. Box 349 Owasso, Oklahoma 74056-0349 1-800-225-2968 FAX: 918-371-4978 ' P.O. Box 100 Tontitown, Arkansas 72770-0100 ~-aao-ass-so99 FAX: 501-3fi1-9468 ~~T~ Q ~rtoN a NUMBER DATE ,TdnuslTY 23 , 1996 Quantity Size Description Unit Wgt. Unit Price ~._ _.. Extension 1 6" MJ 3 we 3'U" 5} V.O. Mueller H drant 594.00 594.00 ~ 1 6X24 Swivel X Solid Adaptsr 8$.00 88.00 1 6" M,T R F'J.G Ta Valve W/Acc 1g8.0U 198.00 ~ 1 6X6 Fl1ST 750X6A Stainless Ta Sleeve 229.00 229,00 1 6" Tap Fee 50.00 SO.OU 1 24-36 V.B. Com lete W/I.id _ _ 25.00 25,00 _ J184 00 . Terms- Net 30 Thank nu far the o ortunlt of submittin this a te. . ~~~~ - ~~ Allen ~ndcrs~n, Vice President I