The URL can be used to link to this page

Home My WebLink About1996.04.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: April 2, 1996 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 29, 1996. Marcia outwell, City Clerk AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 1 5. Request Approval of the Minutes of March 19, 1996 Regular Meeting and March 25, 1996 Special Meeting. Attachment #5 Owasso Public Works Authority April 2, 1996 Page 2 6. Request Approval of Claims Attachment #6 7. Consideration and Appropriate Action Relating to the Award of a Contract for Commercial Refuse Services. Mr Carr Attachment #7 Staff has completed the bidding process, reviewed the bids received, and will recommend Trustee approval of a contract with Waste Management Inc, Tulsa, OK to provide commercial refuse service for the city of Owasso for the term of July 1, 1996 through June 30, 1997 per the submitted bid documents, and authorization for payment. 8. Report from OPWA Manager 9. Report from OPWA Attorney 1 10. Unfinished Business Owasso Public Works Authority April 2, 1996 Page 3 11. New Business 12. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 19, 1996 The Owasso Public Works Authority met in regular session on Tuesday, March 19, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and 60 Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 15, 1996. ITEM 1: CALL TO ORDER Chairman Burris called the meeting to order at 7:50 p.m. ITEM 2: INVOCATION ' The invocation was given during the City Council meeting preceding this meeting. gP g . g ' ITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting. ITEM 4: ROLL CALL w PRESENT ABSENT Charles Burris, Chairperson Joe Ramey, Trustee Danny Ewing, Vice Chairperson I Mary Lou Barnhouse, Trustee Michael Helm, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF MARCH 5 1996 REGULAR MEETING. Mr Helm moved to approve the minutes as written, by reference hereto; seconded by Ms Barnhouse. AYE: Helm, Barnhouse, Ewing, Burris NAY: None Motion carried 4 -0. Owasso Public Works Authority ITEM 6: REQUEST APPROVAL OF CLAIMS March 19, 1996 ' Chairman Burris moved, seconded by Ms Barnhouse, to approve the following claims as submitted: (1) OPWA Fund $106,941.69; (2) Payroll $25,072.80. AYE: Burris, Barnhouse, Helm, Ewing NAY: None Motion carried 4 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT AMENDMENT WITH FHC INC FOR ENGINEERING DESIGN SERVICES FOR THE WASTEWATER TREATMENT PLANT IMPROVEMENTS. Mr Carr said that on May 16, 1995, the Trustees awarded a contract to FHC Inc to perform engineering design services for wastewater treatment plant improvements. The scope of work and the fee proposal for the project was divided into three work phases. During the initial stages of project design, several additional items were identified that needed to be included in the project. Those items are relocation of the existing lift station control building, additional headworks, and additional work on the oxidation ditch. The additional design work will come to a total of $5800. Mr Ewing moved, seconded by Ms Barnhouse, to approve Amendment #1 to the Agreement for Engineering Services for the Wastewater Treatment Plan improvements with FHC Inc, in the lump sum amount of $5800 for additional engineering design services; and authorization for payment. AYE: Ewing, Barnhouse, Helm, Burris NAY: None Motion carried 4 -0. ITEM 8: REPORT FROM OPWA MANAGER Mr Ray reported that a problem has developed in the water division in getting meters set in a timely manner. Mr Carr is looking into the possibility of privitizing meter sets. Mr Ray also reported that a group of local developers will be holding a tour of Owasso developments and homesites on Wednesday, March 20, for Tulsa realtors. ITEM 9: REPORT FROM OPWA ATTORNEY No report. 2 Owasso Public Works Authority ITEM 10: UNFINISHED BUSINESS None. ITEM 11: NEW BUSINESS None. ITEM 12: ADJOURNMENT Mr Ewing moved, seconded by Ms Barnhouse, to adjourn. AYE: Ewing, Barnhouse, Helm, Burris NAY: None Motion carried 4 -0 and the meeting was adjourned at 8:05 p.m. Marcia Boutwell, Authority Secretary 3 March 19, 1996 Charles L Burris, Chairperson OWASSO PUBLIC WORKS AUTHORITY MINUTES OF SPECIAL MEETING ' MONDAY, MARCH 25, 1996 The Owasso Public Works Authority met in a joint special session with the Owasso Public Golf t Authority on Monday, March 25, 1996 in the Owasso City Hall Conference Room, 207 S Cedar, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Thursday, March 21, 1996. ITEM 1: CALL TO ORDER Chairman Burris called the meeting to order at 6:06 p.m. ITEM 2: ROLL CALL PRESENT Charles Burris, Chairman Danny Ewing, Vice Chairman Mary Lou Barnhouse, Trustee Joe Ramey, Trustee (in at 6:12) Michael Helm, Trustee (in at 6:20) STAFF Rodney J Ray, City Manager Sherry Bishop, City Treasurer Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT ITEM 3: DISCUSSION RELATING TO RESTRUCTURING OPGA DEBT SERVICE. Mr Ray gave a brief presentation of the background leading to restructuring the OPGA debt service, and presented some options available. Ms Bishop and Golf Pro Warren Lehr discussed details of the options presented. Mr Ray then presented a list of staff recommendations. A general dialogue between the two bodies relating to the recommendations then occurred. No action was requested and t no vote taken. ITEM 4: ADJOURNMENT , Mr Barnhouse moved, seconded by Mr Ramey to adjourn. AYE: Barnhouse, Ramey, Helm, Ewing, Burris ' NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:00 P .m. ' 1 Charles L Burris, Mayor Marcia Boutwell, City Clerk CTTV OF OWASSO OWASSn PTIRT.Tr WORKS ATITHORTTY 3/7.9/96 8:38 :77 A/P rJ.ATM(; REPORT APAPVR PAGE: 10 PO # VENDOR T)FRr.RTPTTnN A.MOTTNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- nPWA ADMTNTSTRATTON ------------------------ - - - - -- +JA.TER ----------------------- - - - - -- 961710 GARY MOSFR 9A1770 WATER PRnnTTCTS TNr 961881 TYRnNF PTNKTNS 96i832 nSr..AR MrT,AITRTN 961833 BRAD SPARKMAN 961894 ,TnHNNY ROGERS 961861 WATFR PRnnil(TS TNC ' 9A1861 WATER PRnT)T1rTS TNr 961884 MAr. TnnT.S 9A18R9 WATER PRnT)TTrTS TNr; 9A1890 WATER PRnnilrTS TNr 951891 W W GRATNGF.R TNr 961895 K rnNSTRITOTTnN; TNr' 961911 OFFTr.F DEPOT r.ARD PLAN 961977 MC:T T,F.T.FrnMMITNTrATTnNS 961978 SOUTHWESTERN BELL TRT,F, 961979 PRO In 9A1930 SOTJTHWFSTF,RN RF,T.T, TF,T.F, DEPARTMENT TOTAL = = = =) .JASTF,WATF,R ------------------------ - - - - -- METER RFADTNG HYDRANT 99TH ST 3/5/96 METER RFADTNG METER RF,AnTNG METER RFAnTNG METER RF,ADTNG METER SFT MATF.RT.AT.S METER STIPPT,TF,S SMAT.T. TnnJ.S METER SET MATF,RTAT,S WATER METERS 17/5/95 T,ANTF,RN RATTFRTES ROAD RORF. 178TH nFFTrF, SUPPT,TF.S ?/9A TTSF NnN- PT,F,XAR 7 /96 1/96 USE PT,F,XAR 2/9A 9A00 ?5 WORT.FYS GRF.FNHOUSF. SnD /RF.PATRS 961552 FHr) TNr, ENS SF,RVTCER 1 2/5/95 9A1739 WASTF MANAGRMFNT nF nKT.A TTPPTNG FUR ? /9A 9AIR42 nu. POWER PRnDTTr;TS RFPATR PARTS 9AI85R WAI. -MART FTT.M /PRnr.F.SSTNG 961R60 ANCHOR RTnNE rn r,RAVFT, /T,TFT STATTnN 50;740.4? 105.93 57.41 9.12 11.45 93.14 114.01 75.10 51,706.58 7(14.30 1,187.4: 756.95 575.55 881,15 33.45 887.23 2x.95 R08.44 1;539.00 42.06 200.00 13.70 .A9 A4.00 181.77 ?3.90 6,946.67 175.00 8,400.00 R1 7.4A 57.16 70.94 R?. 97 9AO002 i.TRFRTY TITT.SA RFVRNIIF RONDS 960127 WESTERN RTTRTNF,r,R PRODUCTS rnPTF,R MATNT ' 961911. OFFTCR DFPOT CARD PLAN OFFTCP STIPPT.TFS 961926 TRE,A91JRER PETTY CASH RF,TMR PETTY rASH 961927 MrT TF.T.F(,:iTMMI1NTrATTnNS 7/96 USE 961979 PSn 1/9A USE 961930 RnUTHWFSTFRN RFT.T. TFT.F PT.FXAR 2/9A 961942 nKT,A NATTIRA.T, GAS 7/94 TJSF, ' DEPARTMENT TOTAL = = = =) +JA.TER ----------------------- - - - - -- 961710 GARY MOSFR 9A1770 WATER PRnnTTCTS TNr 961881 TYRnNF PTNKTNS 96i832 nSr..AR MrT,AITRTN 961833 BRAD SPARKMAN 961894 ,TnHNNY ROGERS 961861 WATFR PRnnil(TS TNC ' 9A1861 WATER PRnT)T1rTS TNr 961884 MAr. TnnT.S 9A18R9 WATER PRnT)TTrTS TNr; 9A1890 WATER PRnnilrTS TNr 951891 W W GRATNGF.R TNr 961895 K rnNSTRITOTTnN; TNr' 961911 OFFTr.F DEPOT r.ARD PLAN 961977 MC:T T,F.T.FrnMMITNTrATTnNS 961978 SOUTHWESTERN BELL TRT,F, 961979 PRO In 9A1930 SOTJTHWFSTF,RN RF,T.T, TF,T.F, DEPARTMENT TOTAL = = = =) .JASTF,WATF,R ------------------------ - - - - -- METER RFADTNG HYDRANT 99TH ST 3/5/96 METER RFADTNG METER RF,AnTNG METER RFAnTNG METER RF,ADTNG METER SFT MATF.RT.AT.S METER STIPPT,TF,S SMAT.T. TnnJ.S METER SET MATF,RTAT,S WATER METERS 17/5/95 T,ANTF,RN RATTFRTES ROAD RORF. 178TH nFFTrF, SUPPT,TF.S ?/9A TTSF NnN- PT,F,XAR 7 /96 1/96 USE PT,F,XAR 2/9A 9A00 ?5 WORT.FYS GRF.FNHOUSF. SnD /RF.PATRS 961552 FHr) TNr, ENS SF,RVTCER 1 2/5/95 9A1739 WASTF MANAGRMFNT nF nKT.A TTPPTNG FUR ? /9A 9AIR42 nu. POWER PRnDTTr;TS RFPATR PARTS 9AI85R WAI. -MART FTT.M /PRnr.F.SSTNG 961R60 ANCHOR RTnNE rn r,RAVFT, /T,TFT STATTnN 50;740.4? 105.93 57.41 9.12 11.45 93.14 114.01 75.10 51,706.58 7(14.30 1,187.4: 756.95 575.55 881,15 33.45 887.23 2x.95 R08.44 1;539.00 42.06 200.00 13.70 .A9 A4.00 181.77 ?3.90 6,946.67 175.00 8,400.00 R1 7.4A 57.16 70.94 R?. 97 C'TTY OF OWASSO nWASSn PIJRT,TC; WnRKS ATJTHnRTTY 3/29/96 8 :38:2? A/P MUMS REPORT APAPVR PAGE: 11 Pn # VF,NT)nR nRc;CRTPTinN A.MnTJNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 961891 W W SRATNnF.R TNr 961894 7.F.F. MpnTrAT. SFRVT(:R 961926 TREASURER PETTY CASH 911927 MCT TET.EC.OMMTTNT CAT TONS 961978 SnTTTHWESTERN RPT,T, TET,F 961929 PSn 961930 SOUTNWF.STF.RN RF,T,T. TF,T.F, 961947 nKT.A NATURAL GAS nEPARTMENT TOTAL = = = =) REFUSE COJ.1.FC:TTCINS ------------------------ - - - - -- RF,1,AY FTR(;T ATn STTPPT.IFS RETMR PETTY CASH 2/96 USE NnN- PT,EXAR 2/96 1 /96 TIRE PT.F,XAR 3/96 ?/96 USE 9617R9 WASTE MANAGEMENT OF nKT.A TTPPTNG FEES 2/96 T)FPARTMFNT TnTAT, = = = =) RF.C:YCT.F rRNTF.R ------------------------ - - - - -- 961739 WASTE MANAGEMENT OF nKT..A TTPPTNG FEES 2/96 961929 PSn 1/96 USE 9619Rn SnTTTHWFSTFRN PELT. TFT.F. PT.RXAR 8/96 nEPARTMENT TnTAT, = = = =) FITNn TOTAT. = = = =) .`,9.96 59.70 15.71 8,08 31.7.84 5,884.96 47.80 767,07 19,704.15 4,4R8.1R 4,498.13 374.74 177.15 2R.9n .575,79 78,871..9? ' OTTY OF OWASSO OPWA rAPTTAT, TMPROVF,MFxT FUNn w R/ ?9/95 8:38; ?? A/P C:T.ATMS RFPORT APAPVR PAGE; " ---- Pn # - - - - -- VFNnnR ------------------- - - - - -- nFSr,RTPTTOH ------------------- - - - AMOUNT - -- ------- - - - - -- nF,RT SF,RVIrR ------------------------------ %W 96000 T.TRF.RTY RANK & TRUST OWRR T.OAN 17778.19 961013 T,TRF,RTY RANK & TRTTST nWRR T,nAN 24,514.A7 - - - - '6, T)F,PARTMF.NT TOTAT, ====> 292.86 4A.STF.WATF.R ------------------------------ 961157 T.G. PYrAVATTN(, SR.WR.R T.TNF RR14.AR PHA(;F. TT 115051.12 961249 FHr THr. WWTP nFSTGN- 5/16/95 4,518.01 ■ T)R,PARTMF,NT TnTAT, ____) --- 1091R58.12 PUNT) TnTAT, ____? 1-,;6,150.98 12 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERALFUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA ' AMOUNT 1 5,125.00 3,842.50 25,265.67 ' 34, 233.17 1 1 1 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03/16/96 DEPARTMENT OVERTIME TOTAL n AMT -TOT O TXr"T)ATCZT 0 ;:; •:,ryv. ::v}:!r... Yni <:: \:i ?:FF: P?;•:r:�::.::r r:;r: yr ;:;rcF:+::v::: ': ii:i:`q'w'•,: ?'k'v.;:, ::•: }:..•.,.::'�.,Y�.1:;. ;}k.: r...•..�........:.. ::.i�t ^•: ::�:�::; : ?i,':'�:9 i .�h�CC;�T�:�:$�t;,t�: � •: %"'E WOW v, •...... Y:.•.:.:.::teris':er2n. Man^}^ tl ir. ttttt�. s.. o-... i4nx.. v. s��a4:. �. CP ..:...•.•y;v:::::::::::::::::: Water 229.64 3,370.82 Refuse 0.00 3,081.63 OPWA Capital Improvement 23.76 1,078.16 APPROVE 04/02/96 ' Chairman Trustee ' Trustee IMEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: RODNEY J. RAY CITY MANAGER F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR AWARD OF COMMERCIAL REFUSE COLLECTION CONTRACT March 27, 1996 In July 1993, the Trustees of the Owasso Public Works Authority approved a contract with Browning - Ferris Industries (BFI) providing for commercial refuse collection and disposal for customers requiring commercial refuse containers. The term of the contract was stated as follows: The contract shall begin on the 1st day of July 1993, and ... shall expire at midnight on June 30, 1994. This contract may be extended for successive one (1) year terms if agreed to by both parties, in writing, not less than ninety (90) days prior to the expiration of the initial one (1) year terms or any successive one (1) year term. Extensions to the contract were approved by the Trustees in May 1994 and April 1995. Staff believes that after three (3) years of such contract services, it is in the best interests of the City to again advertise for bids for these services. Therefore, a bid proposal packet was assembled and advertised. Bids from prospective firms were accepted on March 5, 1996. Four bids were received as summarized on Attachment 1. BIDS ANALYSIS: Bids were received from the following four (4) companies: • American Waste Control, Inc. (Tulsa, OK) • Browning - Ferris Industries, Inc. (Tulsa, OK) • Johnson Sanitation Service, Inc. (Glenpool, OK) and • Waste Management of Oklahoma, Inc. (Tulsa, OK) Staff used the current commercial refuse collection frequency as the basis of comparison of the submitted bids. Specific items for monthly customer collection and periodic roll -off container hauls at the Recycle Center are direct costs to the city under the current contract. These items are compared in the following tabulation of bids: Page 2 Commercial Refuse Collection Contract TABLE 1 MONTHLY CONTRACT COST PER BID ITEM Bid Item Container Size Pick -ups per week Current customers Waste Management BFI Johnson Sanitation American Waste Control Monthly Collection Rates 2 yard 1 26 $590.46 $723.06 $650.00 $832.00 2 yard 2 3 $122.61 $148.32 $114.00 $162.00 2 yard 3 4 $245.24 $284.28 $200.00 $304.00 3 yard 1 16 $487.52 $510.88 $640.00 $608.00 3 yard 2 12 $658.20 $679.80 $744.00 $756.00 3 yard 3 6 $493.68 $494.40 $450.00 $528.00 4 yard 1 8 $269.60 $288.40 $400.00 $384.00 4 yard 2 11 $667.26 $713.79 $737.00 $968.00 4 yard 3 5 $454.95 $468.65 $425.00 $635.00 6 yard 1 12 $430.20 $556.20 $780.00 $648.00 6 yard 2 9 $580.77 $732.33 $1080.00 $846.00 6 yard 3 6 $580.80 $698.34 $960.00 $804.00 8 yard 1 2 $88.92 $109.18 $150.00 $126.00 8 yard 2 7 $560.14 $670.53 $945.00 $721.00 8 yard 3 48 $5,836.32 $6,575.52 $8,880.00 $7,104.00 SUBTOTAL $'12,068 67 $13,653 88 $17,M .411 426 04.:. Owasso Recycle enter Monthly Rental Fee 4-30 yard N/C N/C N/C N/C Additional 30 yard 3 (Glass) $120.00 $90.00 N/C $90.00 Container Delivery Charge N/C N/C N/C N/C Cost per Haul 4-30 11 /month yard (133 in 1995) Additional 0.25 30 yard (3 in 1995) SUBTOTAL $2,427.25 $1,496.25 $ 2,365.00 $1,375.00 $54.75 $33.75 $53.75 $31.25 $280200 S1 6241;00 $2,418.75' 51,496 25 i_ TOTALS $14,868 87 $15,273.68 $19,573.75 $16,922 25' Based on the above tabulation, the yearly contract amount with the apparent low bidder (Waste Management) is calculated to be $176,024.04. An amount of $183,284.16 is calculated for the second low bidder (BFI). The difference between these two bids is $7,260.12 per year. The other bidders are not considered further in the evaluation, since the bids provided exceed those of Waste Management and BFI. IBIDDER INFORMATION: Page 3 Commercial Refuse Collection Contract Waste Management of Oklahoma, Inc. is a wholly owned subsidiary of WMX Technologies, Inc. and has been engaged for 18 years in the commercial refuse collection business. They currently have contracts for commercial and residential waste collection with the cities of Choctaw, Sapulpa and Hominy and residential collection in Oklahoma City. Waste Management owns and operates the Quarry Recycling and Disposal Facility located at 4041 N. 141st E. Avenue (41st Street North, approximately 1'/i miles east of Highway 169). Waste Management previously held a contract with the City of Owasso for commercial refuse collection services over the 7 -year period of 1986 -1993. Browning- Ferris Industries, Inc. (BFI) has been in the commercial refuse collection business for 27 years. They currently have contracts with the cities of Shawnee, Cushing, Chandler and Berryville. They are the permit holder of the BFI/Broken Arrow Landfill located at 51st Street South and 214th E. Avenue. BFI has the current contract with the City of Owasso for commercial refuse collection, which was originally awarded in June 1993. Both bidders supplied all information requested in the bid documents, including references and other vendor data. The supplied information indicated that both bidders are considered to be equally qualified and competent to provide this type of service. ' OTHER ITEMS OF VALUE: The Addendum to the bid document issued on February 21, 1996, indicated that ' The City of Owasso will consider other items of value the bidder will propose in addition to items listed in the Bid Specifications. Items must be provided in detail and include descriptions of services/equipment and an assessment of the value to the City. 1 Both Waste Management and BFI provided additional items of value for consideration. (Note: Johnson Sanitation and American Waste Control did not include any items in their bid submittal.) A description and analysis of each item is presented below by bidder. Waste Management Waste Management included two (2) additional items considered to be of value in the bid submittal. These items are: • Free roll -off service for City cleanups - Ten (10) roll -off type containers for city -wide cleanup projects and special events are proposed to be provided at no charge and with no disposal costs. The value of this service is $2,630 using 40 -yard roll -off containers. • Free landfill disposal for City cleanups - The Quarry Recycling and disposal Facility would be provided for free disposal by city residents during designated city -wide cleanup projects. Estimated value of this service is stated as $6,500 (300 cars /pickups at $20 per vehicle plus state fees). Page 4 Commercial Refuse Collection Contract ' Although the Recycle Center has four (4) roll -off containers and a rear load trash truck as a ' convenience for disposal of refuse from residents, use of ten free roll -offs at various locations for city-wide cleanup projects would be beneficial. The potential exists to collect materials that ' would normally be disposed of at the Recycle Center, thereby potentially reducing the costs incurred from roll -off hauling. Since no cost is associated with this service to the OPWA, the value is not included in the bid analysis. Free use of the landfill during these projects could have the same effect. Assessment of the actual magnitude of cost savings as a result of this service is difficult to determine. Therefore, the actual value of the service is not included in the bid analysis. Browning - Ferris Industries (BFI) BFI included two (2) additional items considered to be of value in the bid submittal, as follows: • Donation of used roll -off truck - A used roll -off truck from the BFI fleet would be donated ' to the OPWA to enable the city to save hauling costs of the Recycle and Convenience Center roll-off containers. • Annual rate adjustment ceiling of 1 % - Anticipating a three -year term of service, adjustments to the contracted rate would be limited to a ceiling of 1 % per year. The commitment is subject to exceptions for costs imposed by local, state or federal regulations that are beyond the control of BFI or the City. Donation of a used roll -off truck would save the OPWA hauling costs to the landfill. Disposal charges, labor and equipment operation costs would still be incurred. The estimated savings per haul for the city are as follows: BFI bid costs per haul (including disposal) $135.00 Disposal and operation costs using donated truck Disposal charges $76.25 ($15.25 per ton at 5 tons per container average) Equipment operation 38.00 ($1 /mile at 38 mile round -trip, includes labor) Total estimated disposal and operation costs $114.25 Resultant savings in hauling costs to OPWA (per haul) $20.75 Based on a history of 133 Recycle Center and Convenience Station hauls in 1995, the savings associated with the donated truck equates to $2,759.75 per year. Other factors besides costs savings need to be considered in evaluating the value of this addition to the bid proposal. Use of the truck by city personnel shifts potential liabilities for transporting the roll -off containers from the contractor to the city. In addition, equipment maintenance would, at some point, become an issue and an added operational cost. The value of this option is included in the analysis, but should be cautiously considered. Page 5 Commercial Refuse Collection Contract The ability to limit rate increases to 1 % per year is important for control of charges to residents. Since there is no present value associated with the rate ceiling for comparison of bid proposals, the actual value of this provision is not included in the bid analysis. so SUMMARY COST COMPARISON: Costs of operation incurred by the OPWA occur in two areas: 1- monthly collection charges, and 2- Recycle Center roll -off container hauls and rental of roll -offs for glass collection. Although the bid proposals included bid items for periodic extra pick -up and general use roll -off container rental, delivery and cost per haul, these items were not included in the bid analysis. These specific bid items are passed- through and charged directly by the service provider to the customer and not paid by the City of Owasso. The contract does not prohibit roll -off container services to be provided by a different company than the one contracted with the city. Therefore, including these bid items would not accurately reflect city costs incurred under the contract. The Waste Management bid proposal for monthly charges for pick -up of individual containers is between 0.1 to 22.7 percent lower than the current contract rates with BFI. Overall the Waste Management proposed rates are 11.6% less than the current rates, which equates to a savings of $1,587.01 per month. (Some of this savings is reduced by higher roll -off hauling charges.) BFI proposed to keep the same rates as are currently in effect. The tabulation below is a summary of the bid proposals and other items of value included in submittals from Waste Management and BFI: TABLE 2 SUMMARY OF BID PROPOSAL AND OTHER VALUE ITEMS Bid item Waste BFI Management Yearly collection rates (front load services) $144,800.04 $163,844.16 Recycle Center Roll -off rental $1,440.00 $1,080.00 Hauling /disposal (30 yard containers) $29,127.00 $17,955.00 Additional 30 yard containers (glass) $657.00 $405.00 SUBTOTAL $176,024.04 $183,284.16 Other Value Items WQste Management City clean -up roll -offs No value clean -up landfill /disposal No value BFCity Used roll -off truck hauling fees Annual rate adjustment ceiling (1 %) - $2,759.75 No value SUBTOTAL No adjustments - $2,759.75 PROJECTED TOTAL CONTRACT AMOUNT $176,024.04 $180,524.41 Page 6 Commercial Refuse Collection Contract FUNDING SOURCE: Funds for this service are included in the Public Works Department Refuse Collection Division (line item 61 -541 -5390) and Recycle Center (line item 61 -542 -5390) annual budgets. FY95 -96 ' budgets for these expenditures were a total of $188,400. Projected year -end expenditures are expected to very near this amount. Funding for this service will be included in the FY96 -97 budget. ' RECOMAUNDATION: Staff recommends Trustees award the contract for commercial refuse collection to Waste Management, Inc., Tulsa, Oklahoma per the submitted bid documents for the term of July 1, 1996 through June 30, 1997. ATTACHMENTS: 1. Bid Tabulation 2. Bid Proposals Waste Management of Oklahoma, Inc. Browning - Ferris, Inc. (BFI) Johnson Sanitation Service, Inc. American Waste Control, Inc. 3. Contract for Services with Waste Management, Inc. ATTACHMENT 1 BID TABULATION OWASSO COMMERCIAL REFUSE COLLECTION CONTRACT Bid Item Container Size Pick ups per week contr$c1 co. sf €€ Waste Manage- ment BFI Johnson Sanitation American Waste Control Monthly Collection Rates 2 yard 1 $27:81' $22.71 $27.81 $25.00 $32.00 2 yard 2 549;44 : $40.87 $49.44 $38.00 $54.00 2 yard 3 571 fl $61.31 $71.07 $50.00 $76.00 3 yard 1 53; $30.47 $31.93 $40.00 $38.00 3 yard 2 $54.85 $56.65 $62.00 $63.00 3 yard 3 ........... 84( ...................... $82.28 $82.40 $75.00 $88.00 4 yard 1 fi {. ............ $33.70 $36.05 $50.00 $48.00 4 yard 2 .......................... ss4$:9 ................::..:..... $60.66 $64.89 $67.00 $88.00 4 yard 3 ........... X9:3 <73i ............... $90.99 $93.73 $85.00 $127.00 6 yard 1 .......................... .......................... 546':35;:;;:;:; ............. :.. ::........ $35.85 $46.35 $65.00 $54.00 6 yard 2 .......................... ........................ I. .......................... ...................:...... $64.53 $81.37 $120.00 $94.00 6 yard 3 ......................... .......................... .......................... 51;1fi39!; .......:....:............. $96.80 $116.39 $160.00 $134.00 8 yard 1 X54!9`< $44.46 $54.59 $75.00 $63.00 8 yard 2 59..5;:x:5;::;; $80.02 $95.79 $135.00 $103.00 8 yard 3369.9 $121.59 $136.99 $185.00 $148.00 Periodic Extra Pick -up 2 yard $11 $7 $5 $15 3 yard &.. ...........::............. $14 $8 $7 $17 4 yard 59: $17 $9 $8 $19 6 yard .: >.;:SIT $20 $11 $9 $22 8 yard 513 $22 $13 $10 $25 Roll -off Containers Monthly Rental Fee 20 yard $40 $30 $75 $30 30 yard $40 $30 $90 $30 40 yard $45 $30 $90 $30 Container Delivery Charge 20 yard N/C N/C N/C $30 30 yard N/C N/C N/C $30 40 yard N/C N/C N/C $30 Cost per Haul 20 yard $170 $110 $180 $170 30 yard $219 $135 $235 $190 40 yard $263 $160 $300 $225 Owasso Recycle Center Monthly Rental Fee 4-30 yard N/C N/C N/C N/C Additional 30 yard $40 $30 N/C $30 Container Delivery Charge N/C N/C N/C N/C Cost per Haul 4-30 yard $219 $135 $215 $125 Additional 30 yard $219 $135 $215 $190 BID SPECIFICATIONS COMAMRCIAL REFUSE COLLECTION GENERAL REQUIREMENTS 1. The Owasso Public Works Authority is soliciting bids for refuse collection of its commercial businesses, disposal of refuse, and supplying of the appropriate refuse container size for all customers within the area of jurisdiction of the city (see attached city limits map). BID SUBMITTAL 2. The successful bidder will have all refuse containers in place by July 1, 1996. Coordination and scheduling of the container "change out" with the current company will be such that there `will not be an overlap of services. Any additional charges to the Owasso Public Works Authority for overlap services will be paid by the successful bidder. 3. Disposal of all refuse will be at a disposal site (i.e., landfill) that is approved and maintains all necessary licenses and permits from all federal, state and local government agencies that have jurisdiction over the operation of such disposal site. 4. The bid price will be per month based on size of container and number of pick -ups per week (see Bid Proposal Submittal). 5. The successful bidder will maintain in full force and effect during the term of the Agreement, at its own cost and expense, Comprehensive Liability Insurance in the amount of $5,000,000 combined single limit for bodily injury and property damage. Said insurance shall designate the City of Owasso and Owasso Public Works Authority as additional insured. 6. The successful bidder will have Worker's Compensation Insurance which shall meet the requirements of the State of Oklahoma and will remain in effect during the contract period. 7. The Statement of Bidder's Qualifications included in this document must be completed and submitted with the bid for the bid to be considered. 8. The Non - Collusion Bid Affidavit must be included with the bid; if not included, the bid will not be considered. 9. The Owasso Public Works Authority may waive any informalities or minor defects or reject any and all bids. Any bid may be withdrawn prior to the scheduled time for the opening of bids or authorized postponement thereof. Should there be any reason why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the city and the bidder. BID SPECIFICATIONS PAGE 2 10. Roll -off containers are used almost exclusively by the City of Owasso Recycle Center, City of Owasso Convenience Station and demolition/construction contractors. 11. Roll -off containers may be provided with a monthly rental fee and delivery charge. NOTE - Four (4) thirty yard (30 yard) roll -off containers are to be provided for the Owasso Recycle Center at no cost (monthly rental fee and /or delivery charge). 12. Compactors will be addressed by the contractor as requested. Use of a compactor requires equipment and set -up specific to the individual location. 13. Extra pick -ups of containers may be required on an "as needed" basis. Charges for extra pick -up are included as a separate item in the Bid Proposal. 14. The following table lists the most current information as it relates to the number of customers, container size and number of pick -ups per week. OWASSO PUBLIC WORKS AUTHORITY CONMERCIAL REFUSE ACCOUNTS CURRENT AS OF JANUARY 1996 CONTAINER NUMBER OF NUMBER OF SIZE PICK -UPS CUSTOMERS PER WEEK IN OWASSO 1 r week Pe 2 6 2 yard 2 per week 3 3 per week 4 1 per week 16 3 yard 2 per week 12 3 per week 6 1 per week 8 4 yard 2 per week 11 3 per week 5 1 per week 12 6 yard 2 per week 9 3 per week 6 1 per week 2 8 yard 2 per week 7 3 per week 48 COMPACTORS: Presently compactors are used at the following locations: - McDonald's (7590 Owasso Expressway) - Drug Mart (8705 N 117th East Avenue - Evergreen Care Center (12600 E 73rd St) BID SPECIFICATIONS PAGE 3 TERM OF THE CONTRACT 15. The successful bidder will be required to enter into a contract with the Owasso Public Works Authority within ten (10) days after Notice of Award is issued. The term of the contract shall be for a period of one (1) year and shall expire at midnight June 30, 1997. 16. It is anticipated that the successful bidder can expect to extend the contract for two (2) additional successive one (1) year terms if agreed to by both parties in writing not less than ninety (90) days prior to the expiration of the initial one(1) year term (March 30, 1997) or any successive one(1) year term. WAYTE MAkJA6EM&_r BID PROPOSAL --SUBMITTAL PAGE COMINMRCIAL REFUSE COLLECTION CONTAINER SIZE NUMBER OF PICK UPS PER MONTH BID AMOUNT 2 yard 2 yard 2 yard 1 per week $ 22.71 2 per week $ 40.87 3 per week $ 61.31 3 yard 3 yard 3 yard 1 per week $ 30.47 2 per week $ 54.85 3 per week $ 82.28 4 yard 4 yard 4 yard 1 per week 33.70 2 per week $—&**M 60.66 3 per week $ os 90.99 6 yard 6 yard 6 yard 1 per week $ 9006 35.85 2 per week $ 64.53 3 per week $ 96.80 8 yard 8 yard 8 yard 1 per week $ 44.46 2 per week $ 80.02 3 per week ow%(- $121.59 PERIODIC EXTRA PICK UP CONTAINER SIZE BID AMOUNT PER PICK UP 2 yard $11.00 3 yard $14.00 4 yard $17.00 6 yard $20.00 8 yard $22.00 BID PROPOSAL PAGE 2 ROLI,OFF CONTAINERS CONTAINER MONTHLY CONTAINER SIZE RENTAL FEE DELIVER COST PER HAUL CHARGE 20 yard $40.00 / Mo. -0- $170.00 30 yard $40.00 / Mo. -0- $219.00 40 yard $45.00 / Mo. -0- $263.00 Owasso Recycle Center N/C N/C $219.00 4 - 30 yard containers Additional 30 yard $40.001 Mo. -O- $219.00 containers DISPOSAL SITE: 1. Name of Site: Quarry Recycling and Disposal Facility Address: 4041 N. 141st East Avenue Tulsa, Oklahoma 74116 Telephone: ( 918) 437 -7773 2. General Location: 41 st Street North, 112 mi . east of Hwy 169. 3. Site Address: 4041 N. 141st East Avenue 4. M C'a Tulsa, Oklahoma 74116 Name of Legal Owner and Permit Holder: Waste Management of Oklahoma, Inc. Permit Number: 3572042 Site Contact Person: Mi ke McCI oud, Di vi si on Presi dent Telephone Number: ( 918) 437 -7773 Affiliation of Your Firm With the Site Owner: Same Owner. Additional Waste Management Service Values Free Roll Off Service for City Cleanups Waste Management of Oklahoma, Inc., would also offer to the City of Owasso and the Owasso Public Works Authority, the service of 10 (ten) roll off type containers for the city wide cleanup projects, special events, or such a use as decided by the City of Owasso. This service may be completed at one time or used in 2 (two) smaller projects. There will be no charge for this service and there will be no disposal charges, to the city, for tipping fees. The Oklahoma Department of Environmental Quality has stated that the $1.50 per ton fee would be waived upon request for such events as these. Waste Management of Oklahoma, Inc. Would assist in petitioning the Department for this waiver. Value Potential .................. ............................... $29630 10 - 40 cubic yard boxes Free Landfill Disposal for City Cleanups Waste Management of Oklahoma, Inc., d.b.a. Quarry Recycling and Disposal Facility, would offer the citizens of the City of Owasso, free disposal for any city wide cleanup campaign in which they use personal vehicles to deliver, non - hazardous, acceptable waste to the landfill site located at 46th St. North, approximately 1 mile East of highway 169. This use would be restricted to private vehicles only, (No commercial vehicles), and upon proof of residency. This offer would be available 1 (one) time per year *� at the city's *choice of dates. * (Choice of dates would apply except during a time of natural disaster and/or previously scheduled, large city cleanups) ValuePotential .................. ............................... $69500 300 cars /pick ups at $20 plus state fees 24 Hour Emergency Services Waste Management would also offer it's services, on an emergency basis, 24 hours around the clock. An emergency basis would include, but not be limited to, natural disasters, explosions fires, etc. This service was demonstrated during the disaster of the Catoosa tornado several years ago. This service included hauling, landfill disposal, containers and FEMA and Insurance assistance, to the city and it's citizens, when they needed it most. Value Potential ............... ............................... Intangible Commercial Recycling Services Waste Management of Oklahoma, Inc. And it's Recycle America Facility, would propose recycling t services to the commercial businesses of Owasso. These services would be at reduced collection rates and depending on the quality and quantity of materials, could actually generate revenue. Value Potential ............................... up to 30% Waste Reduction (based on various national recycling goal averages) 6 A Waste Management Company 9 Additional Waste Management Service Values Free Roll Off Service for City Cleanups Waste Management of Oklahoma, Inc., would also offer to the City of Owasso and the Owasso Public Works Authority, the service of 10 (ten) roll off type containers for the city wide cleanup projects, ' special events, or such a use as decided by the City of Owasso. This service may be completed at one time or used in 2 (two) smaller projects. There will be no charge for this service and there will be no disposal charges, to the city, for tipping fees. The Oklahoma Department of Environmental Quality has stated that the $1.50 per ton fee would be waived upon request for such events as these. Waste Management of Oklahoma, Inc. Would assist in petitioning the Department for this waiver. ` Value Potential .................. ............................... $29630 10 - 40 cubic yard boxes Free Landfill Disposal for City Cleanups Waste Management of Oklahoma, Inc., d.b.a. Quarry Recycling and Disposal Facility, would offer the citizens of the City of Owasso, free disposal for any city wide cleanup campaign in which they use personal vehicles to deliver, non - hazardous, acceptable waste to the landfill site located at 46th St. North, approximately 1 mile East of highway 169. This use would be restricted to private vehicles only, (No commercial vehicles), and upon proof of residency. This offer would be available 1 (one) time per year at the city's *choice of dates. * (Choice of dates would apply except during a time of natural disaster and/or previously scheduled, large city cleanups) ValuePotential .................. ............................... $69500 300 cars /pick ups at $20 plus state fees 24 Hour Emergency Services Waste Management would also offer it's services, on an emergency basis, 24 hours around the clock. An emergency basis would include, but not be limited to, natural disasters, explosions fires, etc. This service was demonstrated during the disaster of the Catoosa tornado several years ago. This service included hauling, landfill disposal, containers and FEMA and Insurance assistance, to the city and it's citizens, when they needed it most. �. Value Potential ............... ............................... Intangible Commercial Recycling Services Waste Management of Oklahoma, Inc. And it's Recycle America Facility, would propose recycling t services to the commercial businesses of Owasso. These services would be at reduced collection rates and depending on the quality and quantity of materials, could actually generate revenue. Value Potential ............................... up to 30% Waste Reduction (based on various national recycling goal averages) 6 BID PROPOSAL PAGE 3 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Waste Management of Oklahoma, Inc. - Tulsa Division Company Name Division President Title 12215 E. 61st Street Address Broken Arrow, Oklahoma 74012 (918) 254 -7000 Telephone BID OPENING: MARCH 5, 1996 Q2:00 P.M. Contract Documents and Bid Specification for Commercial Refuse Collection Statement of Bidder's Qualifications Name of Bidder Waste Management of Oklahoma, Inc., a wholly owned subsidiary of WMX Technologies, Inc. Permanent main office address 12215 East 61 st Street Tulsa, Oklahoma 74012 When Organized May 28, 1959 If a corporation, where incorporated An Oklahoma Corporation How many years have you engaged in the commercial refuse collection business under your present trade name ? 18 years as Waste Management of Oklahoma, Inc (37 yrs. as Corp.) Contracts on hand (Schedule these, showing amount of each contract, when started and the appropriate anticipated dates of completion) Oklahoma City, OK ....... ............................... Residential Amount ........................... Approximately $6,500,000 Annually Start Date ..................... ............................... 1994 Completion Date ............... ............................... 1999 City of Choctaw, OK ........................ Commercial & Residential Amount ............................. Approximately $300,000 Annually Start Date ..................... ............................... 1985 Completion Date ............... ............................... 1999 City of Sapulpa, OK ......................... Commercial & Residential Amount ............................. Approximately $850,000 Annually StartDate .................... ............................... 1984 Completion Date ............... ............................... 1999 City of Hominy, OK ......................... Commercial & Residential Amount ............................. Approximately $156,000 Annually Start Date ..................... ............................... 1993 Completion Date ............... ............................... 1998 Pale 4 Contract Documents and Bid Specification for Commercial Refuse Collection General character of work performed by your company (Must include number of employees, types of equipment available) Number of Employees More than 200 employees (Tulsa (60) & Oklahoma City (150) combined) Types of equipment available Front Load Trucks Rear End Load trucks Roll Off Vehicles One Man Automated Vehicles Service Vehicles Recycle Van Type Trucks Tractor Trailer Combinations Flat Bed Truck with Bobcat Trailer General Utility Vehicles Various Heavy Equipment (construction) Have you ever failed to complete any work awarded to you? (If so, provide details of when, contract amount and reason for failure to complete.) No! Have you ever defaulted on a contract? (If so, provide details of when, contract amount and reason for default.) No! List similar projects your company has had or presently has under contract. Include names, addresses and telephone numbers of these clients. (Alphabetically) Choctaw, OK .............................. Mr. Robert L. Floyd, City Manager PO Box 567 2500 W. Choctaw Rd. Choctaw, OK 73020 -0567 (405) 390 -8198 Hominy, OK ............................... Ms.Pat Wikel, City Manager PO Box 219 202 W. Main Street Hominy, OK 74035 -0219 (918) 885 -2164 Commercial & Residential Commercial & Residential Page 5 ontract Documents and Bid Specification for Commercial Refuse Collection List similar projects ..... (Continued) Oklahoma City, OK ....... ............................... Residential Mr. Don Bown, City Manager 200 N. Walker Oklahoma City, OK 73102 -2232 (405) 297 -2011 Owasso, OK ........... ............................... Commercial Mr. Rodney Ray, City Manager PO Box 180 207 S. Cedar Owasso, OK 74055 -0180 (918) 272 -2251 Sapulpa, OK ............................... Commercial & Residential Mr. Tom DeArman, City Manager PO Box 1130 425 E. Dewey Sapulpa, OK 74067 -1130 (918) 224 -3040 Sperry, OK . ............................... Commercial & Residential Ms. Virginia Turner, Mayor PO Box 579 Sperry, OK 74073 -0579 (918) 288 -7056 Background and experience of principal members of you organization, including officers. Jerry Caudle . ............................... Group /Corporate President t20+ years in waste Industry John Slocum ................. Group /Corporate Vice President & Controller 20+ years in waste Industry John Wolf ................... Group Legal Council and Corporate Secretary t5+ Years in waste industry Nick Dowd ....................... Division President & General Manager 15+ years in waste industry ' Page 6 Contract Documents and Bid Specification for Commercial Refuse Collection I Background and experience of principal members of you organization, including officers. (Continued) Todd Mitchell ...................... Division Vice President & Controller 8+ Years in waste industry Chris Williams .......................... Division Vice President of Sales 8+ years in waste industry David Vaught ............................. Division Operations Manager 14+ years in waste industry Jack Petreikis ....................... State Public Sector Service Manager 25+ years in waste Industry Page 7 1 6F:T BID PROPOSAL - SUBMITTAL PAGE COMN ERCIAL REFUSE COLLECTION CONTAINER SIZE NUMBER OF PICK UPS PER MONTH BID AMOUNT 2 yard 2 yard 2 yard 1 per week $27.81 2 per week $49.44 3 per week $71-07 3 yard 3 yard 3 yard 1 per week $31-93 2 per week $56.65 3 per week 4 yard 4 yard 4 yard 1 per week $36-05 2 per week 3 per week $ 9 3.73 6 yard 6 yard 6 yard I per week $46.35 2 per week $81.37 3 per week $116.39 8 yard 8 yard 8 yard I per week $54-59 2 per week $95-79 3 per week $136.99 PERIODIC EXTRA PICK UP CONTAINER SIZE BID AMOUNT PER PICK UP 2 yard $7.00 3 yard $8.00 4 yard $9.00 6 yard $11.00 8 yard $13-00 BID PROPOSAL PAGE 2 ROLL -OFF CONTAINERS CONTAINER MONTHLY CONTAINER SIZE RENTAL FEE DELIVER COST PER HAUL CHARGE 20 yard $30-00 N/C $110.00 30 yard $30.00 N/C $135.00 40 yard $30.00 N/C $160.00 Owasso Recycle Center N/C N/C $135 - 0 0 4 - 30 yard * SEE ALTERNATI containers ROLL -OFF SERVI Additional 30 yard containers $30-00 N C $13 5, 0 0 DISPOSAL SITE: 1. Name of Site: BFI /Broken Arrow Landfill Address: 51st Street So. and 214th East Ave. Telephone: ( 918) 355-1688 2. General Location: North of The City of Broken Arrow 3. Site Address: Same as Above IE JP LAN 4. Name of Legal Owner and Permit Holder: City of Broken Arrow , Owner BFI Tulsa District - Permit Holder Permit Number: 3573016 5. Site Contact Person: Kip Smith Telephone Number: ( 918) 355-1688 6. Affiliation of Your Firm With the Site Owner: Lease Holder BID PROPOSAL PAGE 3 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Browning- Ferris Industries, Inc Company Name BY:---' RQer' Mier ks Director of Market Developement and Public Affairs Title 1225 North 161st East Avenue Address Tulsa, Oklahoma 74116 (918) 437 -3790 Telephone BID OPENING: MARCH 5, 1996 @2 :00 P.M. STATEMENT OF BIDDER'S QUALIFICATIONS All questions must be answered and the data be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder ' may submit additional information to supplement the request. 1. Name of Bidder ' BROWNING- FERRIS INDUSTRIES, INC. 2. Permanent main office address ' 1225 N. 161ST E. AVE ' 3. When organized TULSA, OKLAHOMA 74116 1967 (See attched "Corporate-History ") 4. If a corporation, where incorporated STATE of DELAWARE (See attched "Certificate of Good Standing ") 5. How many years have you been engaged in the commercial refuse collection business under your present trade name? 27 YEARS 6. Contracts on hand: (Schedule these, showing amount of each contract, when started and the appropriate anticipated dates of completion.) (See attached "Table 1 ") 7. General character of work performed by your company. (Must include number of employees, types of equipment available.) Collection, Transport, Processing and Disposal of Solid Waste and Recyclables. (See attabhed "Capabilities" and Fact Sheet ") 8. Have you ever failed to complete any work awarded to you? (If so, provide details of when, contract amount and reasons for failure to complete.) NO 9. Have you ever defaulted on a contract? (If so, provide details of when, contract amount, and reasons for default.) NO 10. List similar projects your company has had or presently has under contract. Include names, addresses and telephone numbers of these clients. (Note "Table 1 ") 11. Background and experience of the principal members of your organization, including officers. (See attached "Employee Profiles ") E Waste Systems- ' BROWNING- FERRIS INDUSTRIES ITulsa District ' Honorable Charles L. Burris, Mayor and 'City Rodney Ray, City Manager of Owasso 207 South Cedar ' Owasso, OK 74055 Dear Sirs: March 5, 1996 Recycled paper On behalf of Browning - Ferris Industries, I would like to express our sincere appreciation for the opportunity to propose solid waste services to the business community in Owasso. Environmentally sound, economic management of solid waste is a goal we all share. We at BFI believe effective handling of solid waste is best carried out by an approach which joins the public and private sectors as partners working toward a solution. For the City of Owasso in particular, we have enjoyed such a role with you for the past three years. We hope this period has served to convince you of the quality of service and of the sincerity of our intentions. As required by the bid specifications, prices quoted herein are inclusive of the new state tipping fee and, as allowing by Addendum =1, we are proposing below, an "...other item of value..." in the form of donated equipment. As required, the item is described in detail and its value is assessed in order to permit your consideration of its relative merit as an alternative service. Alternative Roll -Off Service Plan While we have given you a price for the hauling and disposal of your roll -off containers, we believe that you may realize a more cost effective way to manage these hauls if you operate your own truck. Your truck and driver being based at, or near the Convenience Center, may enjoy greater economies as compared to our truck and driver responding from our Tulsa base of operations. As a premium aspect of our overall service plan, BFI will donate a good used roll -off truck for the City's use as you deem appropriate. Within BFI's Southern Region, we operate a number of collection companies who regularly update truck fleets with new vehicles. As this happens, many serviceable trucks become available and are normally sold at anywhere from $7,000 to $20,000. The condition of these trucks varies considerably, but depending upon the time of year, there is a good selection to choose from. While the trucks are used, they are serviceable and considering a relatively low 1225 N. 161 ST E. AVE. • TULSA, OK 74116 • (918) 437 -3790 • FAX: (918) 437 -4119 Recycled paper a: _March .i, 1996 volume of usage (5 to 15 hauls per month), would be able to handle Owasso's needs with reasonable maintenance and care. If you determine, that you wish to opt for this alternative service plan offering, we will provide for transportation and overnight lodging for your employee at up to two BFI locations within our Southern Region in order to visit, select and/or drive back such a donated vehicle. The only limitation we would ask is that its use be limited to the servicing of Owasso municipal containers only. For your roll -off containers we estimate a savings from your current service rate of $44.00 per haul. Last year there were 133 roll -off hauls so that the annual value of this service as compared to current costs is estimated to be $5,852.00. In addition the asset value of the truck annualized over the potential three year contract period is a minimum of $2,333 for a combined value of $8,185 per year. Rate Stability As additional evidence of our appreciation for your business we are proud of our history with regard to holding down rates over the past three years. While the contract permitted annual rate adjustments we were able to limit such rate changes to only one 3% increase during the three year term, resulting in an average annual increase of only 1% which is well below the regional CPI index. In addition, while we would have liked to recover the costs associated with the State tipping fee that became effective in January of this year, we have, at the request of the City, agreed to absorb that cost for the balance of the current contract period (June 30, 1996). Most importantly, as evidenced by our rate submittals, we are absorbing these fees for the new contract period as well. Finally, as a continued pledge of fairness, we agree to limit our requests for annual rate adjustments to a ceiling of 1% per year for the anticipated three year term. This pledge is subject only to an exception for costs imposed by local, state or federal regulations that are beyond the control of BFI or the City. Again, we appreciate the opportunity to respond to your request for bids. We look forward to a continued partnership serving the citizens of Owasso. S Lei ment Page -1 OHASSO. [FPS Table 1 City of Owasso Solid Waste Bid, "Statement of Bidder Qualifications" Response to Items #6 and #10 Approximate Contract Monthly Expiration Municipality Contact Billing Date City of Shawnee (405) 273 -1250 Paula Humphrey $71,000 October 2000 City of Cushing (918) 225 -0277 Steve Spears $44,000 January 1997 City of Chandler (405) 751 -8861 Perry Beck $19,000 January 1997 City of Berryville (501) 423 -4414 Tim McKinney $30,000 January 1996 BID PROPOSAL - SUBMITTAL PAGE CONE ERCIAL REFUSE COLLECTION CONTAINER SIZE NUMBER OF PICK UPS PER MONTH BID AMOUNT 2 yard 2 yard 2 yard 1 per week 25.00 2 per week 38.00 3 per week 50.00 3 yard 3 yard 3 yard 1 per week 40.00 2 per week 62.00 3 per week 7c; nn 4 yard 4 yard 4 yard 1 per week 50.00 2 per week 67.00 3 per week 85.00 6 yard 6 yard 6 yard 1 per week 65.00 2 per week 1-20.00 3 per week 160.00 8 yard 8 yard 8 yard 1 per week 75.00 2 per week 135.00 3 per week 1.85.00 PERIODIC EXTRA PICK UP CONTAINER SIZE BID AMOUNT PER PICK UP 2 yard 5.00 3 yard 7.00 4 yard 8.00 6 yard 9.00 8 yard 10.00 ilm BID PROPOSAL PAGE 2 ROLL -OFF CONTAINERS CONTAINER MONTHLY CONTAINER SIZE RENTAL FEE DELIVER COST PER HAUL CHARGE 20 yard 75.On N/C 180.00 30 yard 90.00 N/C 235.00 40 yard 90.00 N/C 300.00 Owasso Recycle Center N/C N/C 215.00 4 - 30 yard containers Additional 30 yard containers N/C N/c 23-5.00 DISPOSAL SITE: 1. Name of Site: Address: Telephone: 2. General Location: 3. Site Address: r 4 PR 5 6 Okmulgee Landfill Route 2, Box 31.5 Morris, OK 74445 (918) 733 -4558 4 miles east of Okmulgee on Hwy. 62 Route 2, Box 315 Morris, OK 74445 Name of Legal Owner and Permit Holder: Permit Number: 3556008 Site Contact Person: Robin Elliott. Telephone Number: (918) 733 -4558 Affiliation of Your Firm With the Site Owner: Casey Elliott No Affiliation BID PROPOSAL PAGE 3 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. JOHNSON SANITATION SERVICE, INC. Company Name BY: 0 Signature Secretary /Treasurer Title 159 W. 146th Street Address P. 0. Box 497 Glenpool, OK 74033 (918) 291 -9151 Telephone BID OPENING: MARCH 5, 1996 @2:00 P.M. a STATEMENT OF BIDDER'S QUALIFICATIONS All questions must be answered and the data be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit additional information to supplement the request. 1. Name of Bidder JOHNSON SANITATION SERVICE, INC. 2. Permanent main office address 159 W. 146th ST. GLENPOOL, OK 74033 3. When organized September 1976 4. If a corporation, where incorporated State of Oklahoma 5. How many years have you been engaged in the commercial refuse collection business under your present trade name? 20 Years 6. Contracts on hand: (Schedule these, showing amount of each contract, when started and the appropriate anticipated dates of completion.) City of Glenpool $20,000 /month November 1978 - Present Contract Renewable City of Kiefer $ 3,000 /month January 1979- Present Annually 7. General character of work performed by your company. (Must include number of employees, types of equipment available.) Johnson Sanitation Service employs 4 people other than 3 principles. Our company performs commercial and residential refuse collection for about 3,000 customers. Our company uses 8. Have y°ou ever1Taigedtt0 complete any work awardecfTo you�e�If so, provide details of when, contract amount and reasons for failure to complete.) NO. 9. Have you ever defaulted on a contract? (If so, provide details of when, contract amount, and reasons for default.) NO. 10. List similar projects your company has had or presently has under contract. Include names, addresses and telephone numbers of these clients. City of Glenpool, Box 129, Glenpool, OK 74033 Jim McClain (918) 322 -5409 City of Kiefer, Box 337, Kiefer, OK 74041 Linda Surmount (918) 321 -5925 11. Background and experience of the principal members of your organization, including officers. SEE ATTACHMENT nl ATTACHMEVF #1 PAGE 1 OF 2 OFFICER: CHAUNCY JCHNSCN DATE OF BIRTH: 11 -24 -70 INSTITUTION /LOCATION Muskogee High, Muskogee, CK Northeastern State Univ. Tahlequah, CK Oklahoma State University Stillwater, CK EMPLOYER Phillips 66 Glenpool, CK Johnson Sanitation Inc. Glenpool, OK OFFICER: CARLOS ARRIACAA DATE OF BIRTH: 9 -12 -48 INSTITUT ION / UJCAT ICN East High, Wichia, KS IalWSW YEARS YEAR OF CURRICULUM =LEIED CRADUATION General 4 1989 Engineering 2 1991 and Physics ' Civil Engineering 2 1991 -1993 TENURE Summer 1990 1993 - Present CURRICULUM ULUV! General U. S. Army 1968 -71 Fort Leonardwood, MO and Vietnam Love Box Co. 1972 -78 Wicita, KS Johnson Sanitation Inc. 1978 - Present Glenpool, CK (No Degree) JOB TITLE Sumer Trainee President f 1 1 YEARS YEAR OF _ aawi FID GRAOUATICN 4 1967 JOB TITLE ' Certified Mechanic Machine Operator Vice President /Route Manager ATTACHMENT # 1 PAGE 2 OF 2 OFFICER: ROY M. JOHNSON DATE OF BIRTH: 5 -23 -52 T`fV V'ATTi -ATAT T!t Tr1TT - YEARS YEAR OF INSTITUTION /LOCATION CURRICUiLM CEN PLETED GRADUATION Oknulgee High, Olanulgee, CK Various 4 1970 Oklahoma State University Agriculture 4 1974 Stillwater, OK �CW EXPERIENCE: Wheatley Company 1975 -78 Machinists Tulsa, CK Johnson Sanitation Inc. 1978- Present Secretary /Treasurer Glenpool, OK Amsvo c.At.i BID PROPOSAL - SUBMITTAL PAGE COMMERCIAL REFUSE COLLECTION CONTAINER SIZE NUMBER OF PICK UPS PER MONTH BID AMOUNT 2 yard 2 yard 2 yard 1 per week $17.00 2 per week $54.00 3 per week $76.00 3 yard 3 yard 3 yard 1 per week $38.00 2 per week $63.00 3 per week 4 yard 4 yard 4 yard 1 per week $48.00 2 per week $88.00 3 per week $127.00 6 yard 6 yard 6 yard 1 per week $54.00 2 per week $94.00 3 per week 8 yard 8 yard 8 yard 1 per week $63.00 2 per week $103.00 3 per week 1 $148.00 PERIODIC EXTRA PICK UP CONTAINER SIZE BID AMOUNT PER PICK UP 2 yard $15.00 3 yard $17.00 4 yard $19.00 6 yard $22.00 8 yard $25.00 BID PROPOSAL PAGE 2 ROLL-OFF CONTAINERS CONTAINER MONTHLY CONTAINER SIZE RENTAL FEE DELIVER COST PER HAUL CHARGE 20 yard $30.00 $30.00 $170.00 30 yard 0 $30.00 $190.00 40 yard 1 30.00 1 $30.00 1 $225.00 Owasso Recycle Center N/C N/C $125.00 4 - 30 yard containers Additional 30 yard containers 1 $30.00 $ 3 0 .0 0 $190.00 DISPOSAL SITE: 1. Name of Site: Quarry Sanitary Landfill Address: 4041 N. 141st E. Ave Tulsa, OK, 74116 Telephone: (gig) 4-17-777-1 2. General Location: N c) r t- h T u i s a 3. Site Address: 4041 N . 141st E. Ave Tulsa, OK. 4. Name of Legal Owner and Permit Holder: waste Management, Inc. Permit Number: 3572042 5. Site Contact Person: Mike McDonald Telephone Number: ( 91 9) 4 -17 - 7 7 7 6. Affiliation of Your Firm With the Site Owner: (None) we are currently one of their largest customers. BID PROPOSAL PAGE 3 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. fitle 1222 W. 37th Place Address Tulsa. OK. 74107 -5720 (918) 446 -0023 Telephone BID OPENING: MARCH 5, 1996 @2:00 P.N1. STATEMENT OF BIDDER'S QUALIFICATIONS All questions must be answered and the data be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder ' may submit additional information to supplement the request. 1. Name of Bidder ' American Waste Control, Inc. 2. Permanent main office address 1222 W. 37th Place Tulsa, OK. 74107 -5720 3. When organized ' January 1, 1980 4. If a corporation, where incorporated ' Tulsa, OK. 5. How many years have you been engaged in the commercial refuse collection business under your present trade name? 15 years ' 6. Contracts on hand: (Schedule these, showing amount of each contract, when started and the appropriate anticipated dates of completion.) We currently serve the ' city and county of Tulsa, Tulsa County Libraries, U.S. Post Offices, etc. See attached. 7. General character of work performed by your company. (Must include number of employees, types of equipment available.) Front end loader service, roll -off service, compactor sales and service recycling of mixed paper, cardboard, etc. 8. Have you ever failed to complete any work awarded to you? (If so, provide details of when, contract amount and reasons for failure to complete.) No ' 9. Have you ever defaulted on a contract? (If so, provide details of when, contract amount, and reasons for default.) No 10. List similar projects your company has had or presently has under contract. Include ' names, addresses and telephone numbers of these clients. City of Tulsa, Tulsa County, City of Sand Springs (see attached). 11. Background and experience of the principal members of your organization, including officers. 1. Kenneth Burkett, over 20 years refuse industry experience, President. 2. Guy Blagg, 20 years refuse industry ' experience, Sales Manager. 3. Roger Burkett, 15 years + refuse industry experience, Operations Manager. 4. Dixie Burkett, 15 years refuse industry experience, Secretary Treasurer. AWCJ AMERICAN WASTE CONTROL INC. 1222 W. 37th PL • TULSA, OKLAHOMA 74107.5720 . (918) 446-0023 . FAX (918) 446 -2903 American Waste Control is currently Oklahoma's largest independent waste hauling contractor and Tulsa's largest waste hauling contractor and Tulsa's largest waste hauling company. We currently service a number of City /County waste hauling contracts, including: 1. City of Tulsa: City Parks, year to year contracts over $60,000 per year. 2. Tulsa County: Includes waste hauling for County Parks, Golf Courses, etc. over $100,000 per year. This is a year to year contract we have serviced for several years. 3. U.S. Post Office: Includes all Post Offices located within the City of Tulsa. This is a two year contract which produces a revenue in excess of $25,000. Contract up for renewal in February 1997. 4. City of Sand Springs: This is the contract for the waste treatment facility. 5. The Met Environmental Trust: This contract entails the waste removal from the MET recycling centers located throughout Tulsa. 6. Tulsa County Library System: Includes all Tulsa County Libraries, over 3000 per year. Year to year contract. We ve serviced all of the above for several years. cadllif I can be of further assistance. Sincd:fel Guy Bla Sales Ma ager I Please 1 ri [I ICOMMERCIAL REFUSE COLLECTION CONTRACT THIS AGREEMENT by and between the Owasso Public Works Authority, Owasso, Oklahoma, first party, hereinafter called "Authority" and second party, hereinafter called the "Supplier ". WITNESSETH: That for and in consideration of the terms, covenants, and conditions hereinafter set forth said parties have agreed and hereby agree as follows: ' 1. SUPPLYING OF SERVICE: ' The Supplier shall provide commercial refuse collection and disposal for all customers within the area of jurisdiction of the Authority who require commercial refuse containers (dumpsters, roll -off units, or compactor containers), within the terms prescribed by this contract. ' Service shall be at the discretion of individual customers within the days Supplier services said area. ' 2. PLACE OF SERVICE: Service shall be made available to all areas within the corporate limits of the City of ' Owasso, Oklahoma. 3. DISPOSAL OF REFUSE: The Supplier shall dispose of refuse at which is an approved and permitted disposal site (landfill, incinerator, etc.) which maintains all necessary licenses and permits from all federal, state, and local government agencies that have jurisdiction over the operation of a disposal site. The Supplier agrees not to change disposal sites without prior approval of the Authority, such approval to be in written form and the result of an action by the Trustees taken either in special, emergency or regular meeting. ' 4. TERM: This contract shall begin on the day of 1996, and unless sooner terminated as herein provided, shall expire at midnight on . This contract may be extended for successive one (1) year terms if agreed to by both parties in ' writing, not less than ninety (90) days prior to the expiration of the initial one (1) year term or of any successive one (1) year term. S. PAYMENT FOR SERVICES: On or before the 25th day of each month beginning 1996 Authority shall pay Supplier for all services delivered during preceding calendar month at the rates outlined on Exhibit "A ". COMMERCIAL REFUSE COLLECTION CONTRACT PAGE 2 Nothing herein contained shall be deemed or construed to entitle Supplier to any other price that may now or hereinafter be fixed by Authority or City by Ordinance, or otherwise, for service to be furnished to Authority customers now or hereafter served, whether within or without the corporate limits. It is understood and agreed that the service rates will be applicable under the terms of this Agreement and will remain unchanged throughout the term of the contract. 6. MODIFICATION OF RATES: The service rates charged by the Supplier may be adjusted once per year at the anniversary date of the original contract. These rates shall be agreed upon between the Supplier and the Authority at least ninety (90) days prior to the anniversary date of the contract. If the Authority and supplier cannot reach agreement, then the price shall not change from the previous contract. 7. INDEMNIFICATION: The Supplier shall protect, indemnify, hold harmless, and defend Authority from and against any and all liability to, or claims of, third parties, including costs of defense and reasonable attorney's fees resulting from Supplier's negligence or wilful misconduct. t 8. INSURANCE: The Supplier shall maintain in full force and effect, at its own cost and expense, during ' the term of the Agreement, Comprehensive Liability Insurance in the amount of $5,000,000 combined single limit for bodily injury and property damage. Said insurance shall designate the , City of Owasso and Owasso Public Works Authority as an additional insured. Such insurance shall be noncancellable except upon sixty (60) days prior written notice to the City of Owasso and Owasso Public Works Authority. r The Supplier shall provide and maintain insurance to protect the City of Owasso and ' Owasso Public Works Authority from claims arising under the Comprehensive Environmental Response, Compensations and Liability Act, 49 U.S.C. Section 9601, et. seq., or any amendments thereto, relating to the disposal of refuse, as per Exhibit "B" attached hereto. . The Supplier shall provide and maintain, during the period of this Agreement, Workers Compensation Insurance which shall meet the requirements of the State of Oklahoma. 9. DEFAULT: Except as otherwise provided herein, if either party breaches this Agreement or defaults in the performance of any of the covenants or conditions contained herein for thirty (30) days after the other party has given the party breaching or defaulting written notice of such breach or default and the party breaching or defaulting has given notice of its intent to cure or shall have commenced to cure such breach or default within said period and pursues diligently to the I COMMERCIAL REFUSE COLLECTION CONTRACT PAGE 3 ' completion thereof, the other party may: (i) terminate this Agreement as of any date which the said other party may select, provided said date is at least thirty (30) days after the elapse of the thirty (30) days in which to cure or commence curing; and (ii) have recourse to any other right or remedy to which it may be entitled by law, including, but not limited to, the right of all damage or loss suffered as a result of such breach or default. In the event either party waives default by the other party, such waiver shall not be construed or determined to be a continuing ' waiver of the same or any subsequent breach or default. 10. ENFORCEMENT: ' In the event that there is a dispute between the parties, and either r ry brin s an action to interpret this Agreement or to enforce any right which such party may have hereunder, or in the event an appeal is taken from any judgement or decree of a trial court, the party ultimately prevailing in such action will be entitled to receive from the other party its costs and reasonable attorney's fees to be determined by the court in which such action is brought. 11. LAW TO GOVERN: ' This Agreement will be governed by the laws of the State of Oklahoma, both as to interpretation and performance. P, 12. SEVERABILITY: If any provision of this Agreement is declared illegal, void or unenforceable, the remaining provisions will not be affected but will remain in full force and effect. ' 13. RESTRICTIONS ON SALE: Without the Authority's prior written consent, Supplier shall not provide any other types of refuse service within the Authority's service area. 14. RECORDS OF SERVICES: Supplier shall be required to maintain records indicating customers served hereunder and the service provided. Such records shall be open to periodic inspection by officers of the City during reasonable hours at Supplier's place of business. 15. NON- ASSIGNABELITY: Neither this contract in its entirety nor any of the rights herein granted shall be assignable or subcontracted by Supplier without the express written consent of Authority. Such consent not to be unreasonably withheld. COMMERCIAL REFUSE COLLECTION CONTRACT PAGE 4 16. TERNIINATION PRIOR TO EXPIRATION: Authority may, at its option, terminate this contract in the event: (1) Breach by Supplier of any of the terms, covenants and conditions herein required to be performed by Supplier. (2) Authority expressly states that this contract may be abrogated at any time the Authority shall declare by resolution that the services being furnished herein are no longer required by the Authority for its own use and the use of its customers. 17. RIGHTS OR PRIVILEGES (FRANCHISE): Supplier acknowledges and understands that the provisions hereof shall in no way be construed to constitute the granting of any exclusive franchise rights or privileges unto Supplier by Authority, or its beneficiary, and further, that the Authority is under no obligation unto Supplier to defend, in Supplier's behalf, any rights created hereby. IN WITNESS VVHEREOF, said parties have executed this contract at Owasso, Oklahoma this day of , 1996. OWASSO PUBLIC WORKS AUTHORITY a Public Trust Charles L Burris, Chairperson ATTEST: Marcia Boutwell, Secretary APPROVED AS TO FORM: Ronald D Cates, Trust Attorney Supplier ATTEST: Secretary ' 1 1 1 COMMERCIAL REFUSE COLLECTION CONTRACT PAGE 5 EXHIBIT "A" COMMERCIAL REFUSE RATES TO THE CITY OF OWASSO CONTAINER SIZE NUMBER OF PICK -UPS AMOUNT PER MONTH 2 yard 1 per week $22.71 2 yard 2 per week $40.87 2 yard 3 per week $61.31 3 yard 1 per week $30.47 3 yard 2 per week $54.85 3 yard 3 per week $82.28 4 yard 1 per week $33.70 4 yard 2 per week $60.66 4 yard 3 per week $90.99 6 yard 1 per week $35.85 6 yard 2 per week $64.53 6 yard 3 per week $96.80 8 yard 1 per week $44.46 8 yard 2 per week $80.02 8 yard 3 per week $121.59 COMMERCIAL REFUSE COLLECTION CONTRACT PAGE 6 EXHIBIT "B" PERIODIC EXTRA PICK -UP CONTAINER SIZE BID AMOUNT PER PICK -UP 2 yard $11.00 3 yard $14.00 4 yard $17.00 6 yard $20.00 8 yard $22.00 ROLL -OFF CONTAINERS CONTAINER MONTHLY CONTAINER COST PER HAUL SIZE RENTAL FEE DELIVER CHARGE 20 yard $40.00 N/C $170.00 30 yard $40.00 N/C $219.00 40 yard $45.00 N/C $263.00 Owasso Recycle Center 4 - 30 yard N/C N/C $219.00 containers Additional 30 yard $40.00 N/C $219.00 containers