HomeMy WebLinkAbout1996.05.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
Regular
DATE:
May 21, 1996
TIME:
7:00 p.m.
PLACE:
Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, May 17, 1996.
Yool� A A .1 . A 6�,#.-J-Vrw
Marc' Boutwell, City Clerk
AGENDA
1. Call to Order
Mayor Ewing
2. Invocation
Vice Mayor Ramey
3. Flag Salute
4. Roll Call
5. Recognition of Volunteer Work by Students in Project Jobs - "Job Opportunity Betterment
Through Sampling ".
Mr Rooney
Mayor Ewing
Owasso City Council
May 21, 1996
Page 2
,
6. Reading of Mayor's Proclamation.
Mayor Ewing
'
Mr Carr
The Mayor will read a proclamation designating the week of May 19 -25 as National Public ,
Works Week in the City of Owasso.
a
7. Request Approval of the Minutes of May 7, 1996 Regular Meeting and May 14, 1996
Special Meeting.
Attachment #7
J
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8. Request Approval of Claims.
Attachment #8
9. Consideration and Appropriate Action Relating to Ordinance #525, an Ordinance Amending
the Oklahoma Municipal Retirement Fund Defined Benefit Plan, Pertaining to Plan
Amendment Required by the Internal Revenue Service in Order to Remain an IRS
"Qualified Plan ".
Ms Dempster
Attachment_ #9
Staff will recommend Council approval of Ordinance #525.
i
Owasso City Council
May 21, 1996
' Page 3
10. Consideration and Appropriate Action Relating to a Request for the Attachment of an
a Emergency Clause to Ordinance #525.
�► Ms Dempster
See Attachment #9
' Staff will recommend Council approval of an emergency clause to Ordinance #525.
11. Consideration and Appropriate Action Relating to Ordinance #526, an Ordinance Amending
' the Oklahoma Municipal Retirement Fund Defined Contribution (Thrift) Plan, Pertaining
to Plan Amendment Required by the Internal Revenue Service in Order to Remain an IRS
' "Qualified Plan".
M s Dempster
See Attachment #9
IStaff will recommend Council approval of Ordinance #526.
w
12. Consideration and Appropriate Action Relating to a Request for the Attachment of an
Emergency Clause to Ordinance #526.
Ms Dempster
See Attachment #9
' Staff will recommend Council approval of an emergency clause to Ordinance #525.
L
Owasso City Council
May 21, 1996
Page 4 ,
13. Consideration and Appropriate Action Relating to Resolution #96 -07, a Resolution ,
Approving a Proposed Amendment to the Trust Indenture of the Oklahoma Municipal
Retirement Fund, Pertaining to Authorization for Participant Loans.
Ms Dempster ,
See Attachment #9
Staff will recommend Council approval of Resolution #96 -07.
14. Consideration and Appropriate Action Relating to Ordinance 524 '
g # , an Ordinance Providing
for the Closing of a Portion of a Utility Easement Located on Lot 2, Block 3, Windsor
Lake II Addition to the City of Owasso, Tulsa County, Oklahoma. '
Mr Rooney
Attachment #14 ,
Staff will recommend Council approval of Ordinance #524 based on previous Council action
of April 16, 1996 approving such closing.
15. Consideration and Appropriate Action Relating to a Request for Approval of the Final Plat
for Hidden View, an Addition to the City of Owasso, Located at the Southeast Corner of
Fifth St Carlsbad, Containing 10 Residential Lots on 1.94 Acres, More or Less.
Mr Rooney
Attachment #15
Staff will recommend approval of the final plat for Hidden View as recommended by the
Owasso Planning Commission.
tOwasso City Council
May 21, 1996
' Page 5
16. Consideration and Appropriate Action Relating to a Request for Final Acceptance of Work
Performed Under Contract for Construction of Sidewalk Improvements, Between the City
of Owasso and Judds Brothers Construction Inc and Authorization for Final Payment and
Release of Retainage to the Contractor.
' Mr Groves
Attachment #16
' Staff will recommend I as acceptance of the work performed under the contract, and that
final payment be authorized to include any retainage held by the City.
1
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17. Consideration and Appropriate Action Relating to the Appointment of Members to a
Citizens Golf Advisory Committee.
Mayor Ewing
Attachment #17
Each Councilor has been requested to nominate one citizen to the newly- created Citizen
Golf Advisory Committee, with request for Council confirmation of those nominees.
18. Consideration and Appropriate Action Relating to a Request for Council Appointment of
a Representative to the Regional "Enhanced 911" Board.
Mr Ray
Attachment # 18
The City Manager will recommend Council appointment of Chief Maria Alexander to the
Regional E -911 Board.
Owasso City Council
May 21, 1996
Page 6
19. Consideration and Appropriate Action Relating to a Request for City Council Confirmation
of an Appointment to the Owasso Economic Development Authority.
Mr Ray
Attachment #19
The City Manager will request City Council appointment of Mayor Ewing to fill a vacancy
on the OEDA through June 30, 1996.
20. Report from City Manager
21. Report from City Attorney
22. Reports from City Councilors
23. Unfinished Business
1 Owasso City Council
May 21, 1996
1 Page 7
24. New Business
i
1 25. Consideration and Appropriate Action Relating to a Request to Recess the Meeting and
Reconvene Following the Owasso Public Golf Authority Meeting.
Mr Ray
Staff will recommend that the City Council meeting be recessed and reconvened following
the OPGA meeting in order to allow for action by the OPGA on an amendment to the Trust
Indenture prior to acceptance by the City Council.
1
' 26. Consideration and Appropriate Action Relating to Resolution #96 -08 Approving an
Amendment to the Declaration of Trust of The Owasso Public Golf Authority Providing for
the Selection and Terms of Individual Trustees, Reaccepting Beneficial Interest in The
' Owasso Public Golf Authority, and Authorizing Execution of All Documents Pertaining
Thereto.
1 Mr Ray
Mr Cates
Attachment #26
Staff will recommend City Council approval of Resolution #96 -08 approving amendment
of the OPGA Trust Indenture providing that members of the City Council are automatically
P, Trustees of the Authority and that terms of Trustees are the same as Council terms, and
reacceptance of beneficial interest in The Owasso Public Golf Authority.
27. Adjournment
L
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 7, 1996
The Owasso City Council met in regular session on Tuesday, May 7, 1996 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 3, 1996.
ITEM 1: CALL TO ORDER
Vice Mayor Ewing called the meeting to order at 7:00 p.m.
ITEM 2: INVOCATION
The invocation was given by Pastor Kevin Stewart of Central Baptist Church.
ITEM 3: FLAG SALUTE
The flag salute was led by Vice Mayor Ewing.
ITEM 4: ROLL CALL
PRESENT ABSENT
Danny Ewing, Vice Mayor
Mary Lou Barnhouse, Councilor
Michael Helm, Councilor
Joe Ramey, Councilor
Tracy Standridge, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: ELECTION OF MAYOR.
Mr Ramey nominated Mr Ewing for mayor, seconded by Mr Helm.
AYE: Ramey, Helm, Barnhouse, Standridge, Ewing
NAY: None
Motion carried 5 -0.
Owasso City Council
May 7, 1995
ITEM 6: ELECTION OF VICE MAYOR
Mayor Ewing nominated Mr Ramey for vice mayor, seconded by Mr Standridge.
AYE: Ramey, Helm, Barnhouse, Standridge, Ewing '
NAY: None
Motion carried 5 -0. '
ITEM 7: REQUEST APPROVAL OF THE MINUTES OF APRIL 16 1996 REGULAR
MEETING. I
Mr Helm moved, seconded by Mr Ramey, to approve the minutes as submitted, by reference
made a part hereto. ,
AYE: Helm, Ramey, Barnhouse, Standridge, Ewing
NAY: None '
Motion carried 5 -0.
ITEM 8: REQUEST APPROVAL OF THE CLAIMS. '
Following discussion of the claims, Mr Ramey moved that the following claims be approved as ,
submitted, with the removal of $150.42 from the General Government department total for
cellular phone usage: (1) General Fund $33,833.09; (2) Workers Comp Self -Ins $798.09; '
(3) Ambulance Service Fund $3,887.78; (4) E -911 $1,844.15; (5) City Garage $2,271.17;
(6) Capital Improvements $4,284.60; (7) Capital Projects Grant $1,239.25; (8) Interfund
Transfers $25,887.50; (9) General Fund Payroll #1 $104,508.66; (10) City Garage Payroll #1
$2,097.34; (11) General Fund Payroll #2 $96,601.74; (12) City Garage Payroll #2 $1,872.73.
Motion seconded by Mayor Ewing.
AYE: Ramey, Ewing, Barnhouse, Helm, Standridge
NAY: None
Motion carried 5 -0.
ITEM 9: READING OF MAYOR'S PROCLAMATION
Mayor Ewing presented a proclamation to Ms Babs Cline, honoring her for three years of
service as site director of the Owasso Senior Nutrition program.
2
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Owasso City Council
May 7, 1995
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE SOLICITATION OF PROPOSALS FOR THE LEASE OF
THE RAYOLA PARK RECREATION CENTER AND APPURTENANT
FACILITIES.
Mr Ray said that for the past several months there have been discussions between the staff and
Councilors regarding the possible privatization of the Owasso Recreation Center. Staff believes
that the city is not meeting customer demands and expectations, and that the facility is in need
of repair and maintenance. Funds are not available to improve and maintain the facility, nor to
hire additional personnel. Therefore, the best course of action appears to be privatization of the
facility. The recommended strategy for that action is to develop a Request for Proposals &
Qualifications that outlines the privatization concept for the Recreation Center, advertise for
competitive proposals (bids) from interested parties, receive and evaluate proposals, and lease
the Recreation Center to the group with the best proposal. There was some concern expressed
regarding the length of time allowed to receive proposals (two weeks). Ms Lori Juntila, co-
owner of Healthwell Inc in Owasso spoke in opposition to the privatization. Following further
discussion Mayor Ewing moved, seconded by Mr Ramey, to approve the request by staff to
solicit proposals from interested parties for the operation of the Owasso Recreation Center, with
the date for receiving proposals to be extended two weeks (June 4th); and that the staff be
authorized to evaluate the proposals and forward its recommendation to the Council for
consideration.
AYE: Ewing, Ramey, Barnhouse, Helm, Standridge
NAY: None
in Motion carried 5 -0.
ITEM 11: REPORT FROM CITY MANAGER
No report.
ITEM 12: REPORT FROM CITY ATTORNEY
No report.
M
W ITEM 13: REPORT FROM CITY COUNCILORS
Councilor Barnhouse commended the street department for the work they did at the intersection
of 76th St N and Atlanta.
3
Owasso City Council
ITEM 14: UNFINISHED BUSINESS
None.
ITEM 15: NEW BUSINESS
None.
ITEM 16: ADJOURNMENT.
Mr Ramey moved, seconded by Mr Helm, to adjourn.
AYE: Ramey, Helm, Barnhouse, Standridge, Ewing
NAY: None
Motion carried 5 -0, and the meeting was adjourned at 7:38 p.m.
Marcia Boutwell, City Clerk
4
Danny Ewing, Mayor
May 7, 1995
OWASSO CITY COUNCIL
tMINUTES OF SPECIAL MEETING
TUESDAY, MAY 14, 1996
' The Owasso City Council met in special session on Tuesday, May 14 22, 1996 in the Owasso
City Hall Conference Room, 207 S Cedar, per the Notice of Public Meeting and Agenda posted
' on the City Hall bulletin board at 5:00 p.m. on Friday, May 10, 1996.
ITEM 1: CALL TO ORDER
' Mayor Ewing called the meeting to order at 6:40 p.m.
' ITEM 2: ROLL CALL
PRESENT ABSENT
' Danny Ewing, Mayor Joe Ramey, Vice Mayor
Mary Lou Barnhouse, Councilor
Tracy Standridge, Councilor
' Michael Helm, Councilor (in at 7:10)
STAFF
' Rodney J Ray, City Manager
Sherry Bishop, City Treasurer
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 4: DISCUSSION OF ISSUES RELATION TO THE REFINANCING OF THE
OWASSO PUBLIC GOLF AUTHORITY INDEBTEDNESS. NO ACTION
tWILL BE TAKEN.
Mr Ray discussed the refinancing of the OPGA indebtedness and explained the flow of actions
t that will need to take place for this to be accomplished. Mayor Ewing called a special meeting
of the City Council for 6:30 p.m. on Thursday, June 6, to hear from bond counsel and get an
update on the status of the refinancing.
1 ITEM 5: DISCUSSION OF ISSUES RELATING TO THE 1996 -97 ANNUAL BUDGET.
NO ACTION WILL BE TAKEN.
' Mr Ray and Ms Bishop discussed the budget requests for fiscal year 1995 -96.
' ITEM 6: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO.
A. CITY HALL /POLICE STATION
A general discussion of issues of importance to the City of Owasso took place, including
preliminary discussions relating to the location of city hall and the police station. No action was
requested and no vote taken.
Owasso City Council
May 14, 1996
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EXECUTIVE SESSION SUCH SESSION PERTAINING
TO NEGOTIATIONS BETWEEN THE CITY OF OWASSO AND
REPRESENTATIVES OF BARGAINING UNITS AND PROVIDED FOR BY
TITLE 25 O.S.. SECTION 307.13.2.
Mr Standridge moved, seconded by Mayor Ewing to move into executive session for the purpose
of discussing negotiations between the City of Owasso and representatives of bargaining units.
AYE: Standridge, Ewing, Barnhouse, Helm
NAY: None
Motion carried 4 -0 and the Council went into executive session at 8:40 p.m.
Out of executive session at 10:45 p.m.
ITEM 7: ADJOURNMENT
Mr Helm moved, seconded by Ms Barnhouse to adjourn.
AYE: Helm, Barnhouse, Standridge, Ewing
NAY: None
Motion carried 4 -0 and the meeting was adjourned at 10:46 p.m.
Marcia Boutwell, City Clerk
2
Danny Ewing, Mayor
CnMMUNITY DPVFT.OPMFNT
------------------------ - - - - --
960001
CTTY
OF OWASSO
? ?.20
9A05'35
GENF,RAT, FUND
PHONE USE- RnnNF,Y
90.34
9/17/96
9 :10:39 A/P
MAIMS REPORT
APAPVR PAGE:
'PO
- - --- -# ------------------
- - - - --
----------- --------------
------- -- - - --
219.18
MANAGFRT Al,
96 ?168
CITY GARAGE
RFPATR PARTS 4/96
?3.19
------------------------------
962210
T)O7TFR PRTNTTNG
1,TrFNSF CARDS
95.00
960041
AT &T WIRFT.FSS SF.RVTCFS
PHONE. USF -RAY
134.45
49.71
9621,67
Gn SYSTEMS
FTTF,1, 4/96
46.74
418.62
962168
CITY GARAGF
REPAIR PARTS 4/96
11.88
962229
ALTERNATIVE ENVTRnNMENTS
DEPT DTR TRATNTNG
619.25
962272
FHRT.F'S
PAPER GOnnS
?5.60
962 ?R5
TREASURER PETTY CASH
RETMB PETTY CASH
15,53
962285
TREASURER PETTY CASH
DFPT /RFCFPTION FXPFNSF
74.97
962292
SOUTHWESTERN RE1,1, TFT,F,
4/96 PT,F,XAR
:75.65
'
_ - - -)
DEPARTMENT TOTAL - - --
- - - - - --
954.07
'
FTNANCE
------------------------------
'
9627250
SAM'S CT.UR
rnMPT1TFR PAPER
63.98
962960
PRO P119 TNG
STTRSCRTPTTnN
1.40.A4
962285
TRFASURFR PFTTY CASH
RF.TMR PETTY CASH
4.28
962285
TREASIRER PETTY rASH
RF,TMR MTI,FAGE
________46_ 16
DEPARTMENT TOTAL ____}
255.06
CnMMUNITY DPVFT.OPMFNT
------------------------ - - - - --
4
960001
US TRT -F /PAGE, INC.
PAGFR USE
? ?.20
9A05'35
AT &T WIRFT,F,S; SF,RVTCF,S
PHONE USE- RnnNF,Y
90.34
962119
ROCA INTFRNATIONAT.
INSPFrTTnN STTCT(FRS
45.00
962167
GO SYSTEMS
F1TF,T, 4/96
219.18
96 ?168
CITY GARAGE
RFPATR PARTS 4/96
?3.19
962210
T)O7TFR PRTNTTNG
1,TrFNSF CARDS
95.00
96 ?292
SOUTHWFSTFRN RFT.T. TFT.F.
4/9A PJ.RXAR
49.71
DF,PARTMF,NT TnTAT, ____?
418.62
MUNTCIPAT. COURT
------------------------------
962175
OFFICE nFPOT CARn PT-AN
OFFICE STIPPI.IFS
18.98
962.292
SnUTHWFSTF..RN RF,1,1, TFT,F,
4/96 P1,F,XAR
49.71
DEPARTMENT TOTAL, - - --
'
FNGTNFFRTNG
------------------------------
4
CTTY OF OWASSO
GPNF,RAT, FTTND
5%17/96 9 ;10:35 A/P MUMS RF.PnRT APAPVR PAGF• 5
Pn # VFNnnR T)FSr.RTPTTnN A.MniTNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
960001 US TFT,F, /PAGE, TNC. PAGER USE 7,40
962167 GO SYSTFMS FTIFI. 4/96 51.22
962285 TREASURER PETTY CASH RF,TMR PETTY CASH 8.09
DEPARTMENT TOTAT, ____) A6.71
GFNFRAI. GOVRRNMFNT
------------------------ - - - - --
960001
US TFT.F /PA(',F, TNC.
PAS FR ITSF
7,40
960004
RnNA1,D T) CATF,S
RETATNF,R
700,00
960004
RONAT.D D CATES
;FRVTCFS
1,118.57
960 247
AT &T WTRF,I,F,SS SF,RVICF,S
PHONE, iTSE -rTTY HA1,T,
10.00
962048
AI.T. COPY SUPPT.TFS
T.ASFR PRTNTFR TONER
75,00
9671.67
Gn SYSTEMS
FUE1, 4/96
197,98
967168
CITY GARAGF
RF.PATR PARTS 4/96
186.02
962176
YAT,F UNTFORM RFNTAT,
TJNTFnRM CT,F,AN /RENT
53,50
96 ? 228
SCOTT MFDT('.AI. CI.TNTr
PRF -RMP DRUG SCRFFNS
9 ?5,00
96 2?38
MTRF,X MRP
rnPTFR MATNTFNANCE
44:�,A4
96 ? 785
TREASURER PETTY CASH
RFTMR PETTY CASH
1,00
962 285
TREASURER PETTY CASH
nFFTCE SUPPI,TF,S
27.52
96 ?286
TRFASITRRR PETTY CASH
RFIMR DOC MEATS
175,81
962288
TTJT,SA WnRi,T)
CT,A.RSTFTFD AD
107,44
96 ?289
nXT -A NATURAT. CAS
4/96 USF
81 ,3?
962290
PSn
1.1/95 USAGE
888,/,1
96 ?291
SOUTHWFSTFRN AFT.I. MY
5/9A NON- Pi.RXAR
47,50
962292
RnTTTHWFSTFRN BELT, TF,i.F
4/96 P1,FXAR
249.43
DEPARTMENT TnTAT, = = = =! 4,130.74
STTFpnRT SF.RVTCRS
------------------------ - - - - --
960001 ITS TFI -F /PA(',E, TNC. PAGFR TISF 7,40
962167 GO SYSTEMS FITF,T, 4/96 61.13
96 ?176 YAT.E TINTFORM RFNTAT. UNTFnRM CT.FAN /RENT 19.80
DEPARTMENT TnTAT, ____} 88.33
CEMETERY
------------------------ - - - - --
960,167
rn SYSTEMS
FUT. 4/96
19,59
962168
C..TTY GARAGE
RFPATR PARTS 4/96
57.95
96 ?179
FSTFS TNC.
WFFT) CHFMTCAT.S
86, 25
962290
Pqn
11/99 USAGE
16,47
1
n
t
1
5/17/96 9 ;10 :35
CTTY OF OWASSn
GENF,RAT, PUNT)
A/P CT.AIMS REPORT APAPVR PAGE: 6
PO # VFNT)nR DFSCRTPTTON AMnTTNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
DEPARTMENT TOTAL ====)
POLICE SPRUCES
------------------------ - - - - --
960099
ITS TFT.F /PA(;R, TNC.
PACER USE
9A1.597
WE.STIN CROWN CENTER
T,OT)GTNG /SFMTNAR
961791
RAY AT.T.FN
K -9 TR.AINTNG SITPPJ.IFS
967070
RAMADA TNN- ATRPORT NW
TRATNTNG- HARPF,R
96 ?167
GO SYSTEMS
FITFT. 4/9A
962168
CITY GARAGE
RFPATR PARTS 4/96
962197
ACTION APPT.TANCF
SF.RVTCF. ATR COND TINTTS
9A ?209
PnT,TCF, PETTY CASH
RFTMR PETTY CASH
962 ?03
POT.TCF PETTY CASH
RFTMA PETTY CASH
96'_209
POLICE PETTY CASH
RF,TMR PETTY CASH
96 ? ?09
POLICE PETTY CASH
RFTMR PETTY CASH
9A2005
KTMRAT.T. ACF HARDWARE
nPF,RATTNG SIJPPI,TFS
962 ? ?0
D07TER PRTNTTNA
nFFTCR Si1PPT.TFS
96 ? ?30
FT,F,CTRONTC DTCTATTON SYST
SFRVTCF, CAT.1, /FAX MACHTNF.,
96 2237
RFASORS PRTCF RTTF
DOG FOOD /CJ.F.ANTNG STTPP
9A2250
SAM'S C,T,TTB
,TANITORTAL /MATNT SIJPPT,TF,S
96 ? ?64
PATROT. TECHNOLOGY
UNIFORM F0j1TPMFNT
962 282
AT &T
PASPR -GANG OFFICER
96 ? ?83
POI -TCF. PETTY CASH
OFFTCR STTPPT.TFS
96 ? 799
PnT,TCE PETTY CASH
nFFTCF, SIJPPT,TF,S
96 ? ?85
TREASURER PETTY CASH
REIMS TRAVEL
962 799
nKi.A NATURAT, GAS
4/96 IJSF
962290
PSn
11/95 TT(;AGF
96 ? 291
SOUTHWESTERN RFT,T., TF,T,F,
5/96 NON- PT,F,XAR
962297
SOUTHWESTERN RFT.T. TF.T.F
4/96 PT.FXAR
DEPARTMENT TnTAT, ____)
POI.ICF COMMITNTCATTONS
------------------------ - - - - --
962182 KO- RFC -TYPE
9621.99 ARMSTFC
962198 DRT. DTSTRIRTTTTNG
962?97 REA(;nRS PRTCF, RITE
962283 POI.ICF PETTY CASH
DEPARTMENT TnTAT, ____)
ANTMAT. CONTRm.
------------------------ - - - - --
PRTNTFR RTRRnNS
TMAGR DRTTM /PRTNTF.R
J.CD MONTTOR
FTI,M DF.VF,T.nPTNG
nFFTCF SITPPT.TFS
1Rn. ?A
198.50
?44,97
194.50
45.00
1,666.49
9 ?n, 96
104.00
'R, no
13.00
1..90
10.00
7. ?5
3n.
nn
45,00
84.59
R.99
130,00
12.95
9.75
?,5 ?.
37,37
50.96
:?9.45
49,97
?30.87
4,920.98
32.64
1R5.00
14 ?.02
19, A5
R.15
997.4A
5/17/96 9 :10:35
CTTY OF OWASSO
GF.NFRAT, FUND
A/P CT.ATMS RF.PnRT APAPVR PAGF: 7
PO #
- - - - - --
VENDOR
------------------- - - - - --
nERr..RTPTTnN
------------------- - - - - --
AMOUNT
------- - - - - --
962167
GO SYSTEMS
FTJFT, 4/96
42.00
962168
CTTY GARAGE
RFPATR PARTS 4/96
3,Q9
96 2203
POT,TrE PETTY CASH
RPTMR PETTY CASH
1.0.40
962204
MURRAY WOMFIT.F Cn OF TTTT.SA
DOOR 1.00KSFT
56,00
962205
KTMRAT,T, ACE HARDWARE
GATE, /1,0(7K MATERTAT,S
154.76
9622SR
POJ.ICF PFTTY CASH
FTTTHANASTA SFRVICFS
10,()0
9A 2790
PSO
11/95 TTSAGE
1.1,5, ?1,
962292
R(IUTHWFRTFRN U.I.T. TFT.F.
4/96 PT.F.)(AR
25,65
DEPARTMENT TnTAT, = = = =) 416.71
FTRF, SERVTCPS
------------------------ - - - - --
96015?
ITS TF.T.F /PAGE, TN(,
PAGER TTSF
;3P,40
960247
AT3�T WTRF,T,F,Pfi SF,RVTrF,S
PHnTiF TTSF -A1,T,
13,90
960 ?47
AT&T WIRFT.FRS RFRVTCFS
PHONE USE.- AT.T.FN
25,00
961921
MTT,T,, CREEK T,TTMRF,R R• STTPPT,
MATERTAT, /ST4E.T,VF.S
57,87
96 ?167
GO RYSTFMR
FTTFT. 4/96
41 ?.6A
962193
RAIT,F,Y FQUTPMF,NT
13ATTERY- TANYFR I
?6,94
962?23
MAGIX COMPITTFR PRODUCTS
rOMPTTTFR RFPATR
65.00
9622A5
RA.DTATnR SHOPPE
RFPATR RADTATnR -FNG 2
971,76
962 ?85
TRFASURFR PETTY CASH
RFTMR PETTY CASH
115n
962790
PSO
11/95 USAGE,
948.A4
962292
SOUTHWFSTFRN RFT.T. TFT.F.
4/96 PJ.FXAR
159.20
DEPARTMENT TnTAT,
CTVTT, DEFENSE,
------------------------ - - - - --
960007
AT &T WIRF.T.F.Sc; SFRVT('F.S
PHnNF. UST=
10,qo
962290
PSn
1.1/95 USAGE,
X54.12
96 ?291
RnTTTHWFSTFRN RF.T.T. TFT.F
5/9A NnN- PT.FYAR
49,9.q
96? ?92
SOUTHWESTERN RF,T,T, TFT,E,
4/9A PT,F,XAR
95,65
DEPARTMENT TOTAT, = = = =) 150.pQ
STREETS
------------------------ - - - - --
960001
TTS TFT.F /PAGF; TN(.
PAGER
TTSF
14.79
9An114
PRO
STRVF,T
T,TGHTTNG
1a741.7A
961495
HUGHES T.TTMRFR Cn
GRAVET.
MTX
21.75
961.R86
ENT,nw FORD TRACTOR, INC..
rT,TTTrH
RFPATR
5A8. ?5
9A2010
YAT.F UNTFORM RF.NTAT.
TTNTFnRM
CT.FAN /RENT
164.60
1
1
1
1
5/17/96 9:10 :15
C:TTy nF nWASSO
GRNFRAT. FUND
A/P CT,ATMS RRPnRT APAPVR PAGF: 8
PO #
---- - - - - --
VENDOR
------------------- - - - - --
DF.SC:RTPTION
------------------- - - - - --
AMOUNT
------- - - - - --
962091
HOT -MAN SEED FARMS
CRASS SPED
50.00
962103
nimi,F,y JnNF,r,
MOW F,ASFMF,NTS 3/1.9/96
52.00
9621.08
DUDT.FY JONES
MOW FT. RTO VTSTA 3/19/91,
24.00
962109
Duni,F,y JTiNF,S
MOW MFnTANS 3 /19/96
67.00
962.110
DUDLEY JONES
MOW EASEMENTS 3/19/96
29.00
962149
W W GRATNGER TNC:
WATER Cnn1,FRS /RACKS
162.94
962151
TUT -RA FORD NEW HOI.T.AND,
I REPAIR RACKHOF
164.06
962154
FNT.nW FORD TRACTOR, TNC
RRTTSHHnr, BT,AnFS
104.92
96 ?162
WFT.SCO TNf-
('YT.TNDFR RFNTAT.
9.58
9621A7
r,.n SYSTEMS
PTIFT, 4/96
541.OA
962168
CITY GARAGE
RFPATR PARTS 4/96
286.50
' 962179 ESTES INC. WEED CHF,MTCAT,S 86.2.4
962212 MAXWRT.T. SUPPT.Y OF TULSA STIPPJ.TES /99TH PT. N 2 ?5132
962.270 TU1,SA COUNTY RnrC STREET SIGNS 165.94
' 962275 nK MACHTNR & MFG CHTPPER RFPATR 974.75
962289 nK1,A NATITRAT, GAS 4/96 USE 75,76
96 ?290 PSn 11/95 USAGE 13A.05
962.292 SnTJTHWFSTF,RN BELL TFi,F, 4/96 P1,FXAR 24.06
DEPARTMENT TnTAT. ____) 5IA84.83
SWTMMING PnnT,
------------------------------
962278 CLASSIC ET.FCTRTC TNC FT.F.CTRTCAT. RRPATRS 194.70
9A2289 nK1,A NATURAL GAS 4/96 USE 9.91
RFCREATTON
CENTER
11/9,9 USAGE
83.65
------------------------------
SnUTHWF,STF,RN i3FT,T, MY
4/96 PT.FXAR
24.06
9622 ?6
KIMRAT.T. ACE. HARDWARE
M.ATNTFNANC'F SUPPI.TES
55.61
962289
nKi,A NATURAL, GAS
4/9A TJSF
179.55
96 ?290
PSn
11/95 USAGE
159.34
'
962292
SOUTHWESTERN BELT. TF,i.F
4/96 PLEXAR
------- -50 =Aq
'
9622115
DEPARTMENT TnTAT, ____)
RETMT3 PETTY CASH
445,1.9
SWTMMING PnnT,
------------------------------
962278 CLASSIC ET.FCTRTC TNC FT.F.CTRTCAT. RRPATRS 194.70
9A2289 nK1,A NATURAL GAS 4/96 USE 9.91
9672.90
PSn
11/9,9 USAGE
83.65
962292
SnUTHWF,STF,RN i3FT,T, MY
4/96 PT.FXAR
24.06
-
DEPARTMENT TnTAT,
COMMUNTTY
CENTER
------------------------------
962?05
KTMFIAT.T. ACE H.ARDWARF
nPFRATTNG STTPPT.TFS
11.99
'
9622115
TRFASITRF,,R PETTY CARR
RETMT3 PETTY CASH
4.2R
5/17/9A 9:10:35
r.TTY OF OWASSO
GENERAL FUND
A/P CLAW RFPnRT APAPVR PACE: 9
PO #
---- - - - - --
VENDOR
------------------- - - - - --
nESCRTPTTnN
------------------- - - - -
AMOTTNT
-- ------- - - - - --
962.285
TREASURER PETTY CASH
RF,TMR PETTY CASH
8,22
962289
OXI -A HATITRAT. SAS
4/9A USE
154.23
962290
P8n
11/95 USAGE
412.04
962292
SOUTHWFSTFRN PELT. TFT.F
4/96 PT.FXAR
59,36
DEPARTMENT TnTAT, ____) Apn.12
PARK MAINTFNANCP
------------------------ - - - - --
960001
ITS TFT.F /PAr,F, THC.
PAGER USE
7,40
961921
MTT,T. CREEK LUMBER * SUPPT,
GRAVEL MTX
4,50
96 ?167
Gn SYSTEMS
FTTF.T. 4/9A
116,15
962168
CTTY GARAGE
RFPATR PARTS 4/96
297.n2
96 ?186
WAT. -MART
FTRF. FXTINOUTSHFRS
24.94
962195
ARLEY OWENS
MOW ATnR /ET,M CREEK
315.nn
962196
TARRY TURNER
MnW RAYnT.A /BATH ST
255,00
9621.99
T,nricr WHOT,F,SAT,F, F,T.,F,C c;TTPPT.TF,S
/PnnT, RFPATR
31.58
96 ? ?00
KTMRAT.T. ACE HARnWARF.
RFPATR /C:T.FANTNG S!lPPT.TF.S
75,80
962 202
WnRT,EYS GRF,F,NHnucm
FT,nWFR,; /rnMPnST
A2.97
962231
RORFRTSON PT.ITMRJNr, SUPPLY
RFPATR SITPPT.TFS
51.44
96223?
T -SHTRT EXPRESS ETC
TTNTFnRM SHTRTS
33.00
96728 R
RORFRTS DRUM RFC:YC'T.TNn
REFUSE DRUMS
15A.00
9A2234
TUCKER JANITnRTAT,
TRASH RAGS
1132,90
962242
HANFS S14OF & ARCH SHOP
SAFETY RnnTS
106,00
962257
ARLEY OWENS
MOW ATnR
80,00
962257
ART-FY OWENS
MnW FT.M rRFFK
?135.00
9A9759
HUr,HFS LUMBER rn
RFPATR STTPPT,TF,S
74,49
962259
ENT-OW FORT) TRACTOR, IN(-
RFPATR PARTS
95,77
962 ?89
nKT,A NATTTRAT, GAS
4/96 USE
91.17
962290
PSn
11 /95 IMAGE
517.51
DEPARTMENT TOTAL ____) 2,A97.47
FrnNnMIC T)FVFT.nPMFNT
------------------------ - - - - --
962175 OFFTOF nFPnT CARTS PLAN OFFTCF SUPPLIES ;42,18
962 785 TREASURER PETTY CASH RETMB PETTY CASH 7,42
DEPARTMENT TnTAT, ____> 99.55
FUND TnTAT, ____) ?3,372.72
Fj
1
'
CTTY nr 11WASSO
Wi1RKFRS' COMP r,R1.F -TNS PI-AN
i5/17/96
9:1,0:35 A /P CLA TMS REPORT
APAPVR PAGE:
Po #
VENDOR DRSCRTPTION
AMOUNT
GENERAL GOVERNMENT
i------------------------------
960135
RFRKT.FY ADMINISTRATnRS AUMIN FEE
854.17
�I
962207
REST,SAARP,HiIT,DrN,SRERTT)A R CLAUSEN 7/26/94
2_43.90
962285 TREASURER PETTY CASH MFn PAYMENTS
DEPARTMENT TOTAL = = = =)
FUND TGT AT, ====)
t
31.39
1,1.29.46
1.,129.46
1
CITY OF OWASSO
AMRTTT,ANrF SFRVTrP, FUND
5/17/96 9 :10 :35 A/P MATMS REPORT APAPVR PAGF: 2
Pct # VFNnnR T)F9CRTPTTnN AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
AMBULANCE
------------------------ - - - - --
960]5]
MFTIICAT. CnMPT.IANCF SPFCTA
RTn -WASTF SUPPI.IFS
30,00
960247
AT?iT WIRELESS SERVICES
PHnNF, URF, -AT,T,
33.80
960455
MFhICT.ATMSS INC.
RTT.T.TNG SFRVICFS
11465.45
962281
OWASSO TIRE BARN
ATR rnNT) RF,PATR- AMRUT.ANCF,
69.95
DEPARTMENT TnTAT, = = = =) 17599.2.0
FUND TnTAT, _ _ _ _> - - - - -11 599.7.0
FUND TOTAT. = = = =}
t
1
1
1
1
1
1
1
1
1
1
1
-------------
1,34 '3.59
Fr.TTY
OF OWARSn
r
- 911.
5/17/96 9:10 :35
A/P
M.ATMR RF.PnRT
APAPVR PAGE:
PO # VVNT)nR
nFFrRTPTTnN
AMtnTTNT
---- - - - - -- -------------------
- - - - --
------------------- -
- - - -- ------- - - - - --
Poi.TrF, rnMMTTNTrATTONc;
------------------------------
I �
960005 1,;t1iTTHWFc;TFRN RF1.T.
TFT.F
F -911
11843.59
■
T)FPARTMFNT TnTAT-
=___}
1,843.59
FUND TOTAT. = = = =}
t
1
1
1
1
1
1
1
1
1
1
1
-------------
1,34 '3.59
5/17/91, 9 :10 :R5
rTTV nF OWASSO
CTTY GARAGE
A/P CI.ATMS RF.PnRT APAPVR PAGE* 1R
Pn # VENnnR DFRrR.TPTTnN AMnTJNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CTTV GARAGE,
------------------------ - - - - --
960001
11S TFI.F /PAGFS TN('.
P.AGF.R TISF.
7.40
9AO619
RFT,TART,F, TTRF, ANT) AUTO
TTRFS /RF,PATRS
1 ?5,00
96080?
7FP MANTIFACTTIRTNG rn,
HANn (TFANFR
6 ,9,79
961.069
RATT,EY FOUTPMENT
RFPATR PARTS- GRAVF,T,Y
90,91,
9611R?
RAT)TATOR SHOPPF.
RFPATR RAT)TATnR
?R5,78
961513
SAPETY FT,F,FN rnRP,
SF,RVTC'F, PARTS T'T.F,ANFR
93,50
961816
PARTS PJ.TTS
nPFRATTNG RUPPI.TF.S
2.98
96181.6
PARTS PT,TJS
RFPATR PARTS
464.64
961995
MTJ.FACF MASTERS
TTRF /FT.AT RFPATRS
R70,80
9A1999
MAXWELL nTi, MRP
nTT, /GRF,AfiF,
71,0.85
962158
INTFRSTATF RATTFRY SYSTEM
RATTFRTF.S
785,75
9A21A1
nWARSn TTRF, BARN
TTRES /RF,PATRS
185,95
96 ?167
WF.T.SCO TN('
CYT.TNnF.R RFNTAT.
gtl.97
96 ?167
GO SYSTEMS
FTIET, 4/96
?0 ,19
96"7168
CTTY GARAGF
RFPATR PARTS 4/9A
151,89
9A ?1.76
YAT,F IINTFnRM RFNTAT.
TINTFnRM CT,FAN /RENT
SP, ?()
962246
C:I.AS4TC C'HFVRnT.FT
FTiFi. (;FNT)F.R
18 2.94
96227R
T -TOWN RTIMPFRfi
RTIMPF,R
1.1 ?,0n
96 ? ?.85
TRF.ASTIRFR PETTY CASH
RFTMR PETTY C'ARH
9.110
96 ? 289
nKT,A NATITRAT, GAS
4/9A TTSF
160,R1
96 ? ?90
PSG
11/95 TTSA(.',F
74.10
96 ? ?92
RnIJTHWF,RTPRN RF,T,T, TF,T,E
4/9A Pi,EXAR
51,A4
T)FPARTMF,NT TOTAT, ____) R154 ?,
A9
- - -
FTTNT) TnTAT, _ _ _ _) 133 54 ?. A9
' rTTY nF OWASSO
rAPTTAT, TMPRnVEMF,NTS
5/17/96 9 :10::45 A/P C'J.ATMS REPORT APAPVR PAGE:
n TIF.f,f' -
-- --- - -- --------- - ---- ----- --- --- -- ----- - -- - - --
STREETS
------------------------------
9615AR NEWMAN CONTRA(.TTN(,'
' 9421 ?7 RATNRnW rnNrRETP ('n
DEPARTMENT TOTAL
FTTNT) TOTAL
1
STREET RF.PATRS 1/16/9A
cnNCRETE -7902 T)n(;Wnnn
55,075.44
257. 00
55,452.44
55,4q2.44
14
CTTY OF nWAFRn ,
rAPTTAT, PRnipr.TS GRANT
5/17/96 9 :10 :R5 A/P rl.ATMF REPORT APAPVR PAGE: 15 1
PO # VFNnnR nFFf'RTPTTnN AMOUNT '
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CDRG -UTP, PR.PrTSTnN PRnJPrT
------------------------ - - - - --
961957 RI. HRN',;I.PY CONRTRUCTMN PARKTNG /nRATNAGR 2/20/96 24;751.40
- - - - --
DFPARTMENT TOTAL ____} ?4,751,40
FUND Tt7TAT, ____} 943751,40
GRAND TnTAT, ____} 37RIRR4.Rh
' CITY OF OWASSO
' A/P TRANSFER REPORT
VENDOR DESCRIPTION
TRANSFERS
CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND
AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND
TRANSFERS TOTAL
-
1
1
1
1
t
AMOUNT
185.00
3,706.44
3,891.44
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05/11/96
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
Finance
41.85
6,536.39
C•:
ip��: a:
i:
M.'.u'..p'.
0<
::::::.::
w:o ::::•,::i� :u ::.•::r::•, :{t •
? •:.•4Il v: ..:......................:::
.� . : : .. ..{ • :,v.., : :<
• • •:
.'n.: .: �.;: '.•*:j
:c•�::.yy:�: . �; < '''•% •.., � ,, . • • . .
�:� r:
: .:::::.::::::. :
¢ : ;F: ::4i: :4, . :. •
:: :: ....::.^. ••
ra.: r00:: a• :"..::•...:. l: i. w•... .:...::.n1�,4..::70.� % i5 .•.•. .2
v.4u
..........
:::i: 'L: yry ... �. .
...}�•:•:.i�::S :. : .. i:i:• :
:..
Building Maintenance
11€
n .:::....:...:.:..::....:................................................. ...............................
.............................................................................:.................................
::::::::::0.00.::653.71:::
::�.:. ..... ...............................
..:........................w;;,
:...:. ;:......
Central
288.934,798.78::.
JFire ::::::........................................................... .....................::::::::2,
.. ::.::::•
.::.::.....33,101.74
256.04:
........................................................................................................................
.....................................................................................................................................................
...............................
..:::::.r•.:::::::::::::.::::::
Recreation Center
0.00
3,237.42
Park Maintenance
0.00
2,283.37
APPROVE 05/21/96
Mayor
Council Member
Council Member
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05/11/96
DEPARTMENT
Garage
OVERTIME
EXPENSES
$0.00
TOTAL
EXPENSES
$2,097.33
APPROVE 05/21/96
Mayor
Council Member
Council Member
1
1
r
1
1
1
1
1
7
1
1
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: MICHELE DElVIPSTER
PERSONNEL OFFICER
SUBJECT: REQUEST APPROVAL OF ORDINANCES #5259 #526 AND
RESOLUTION #96 -07 RELATING TO THE CITY'S EMPLOYEE
RETIREMENT SYSTEM PLAN (OVUM
DATE: May 13, 1996
BACKGROUND:
The Oklahoma Municipal Retirement Fund is a system by which city or town governments and
municipally owned hospitals in Oklahoma are authorized by law to "pool" or "join" funds to
provide for the retirement of their employees.
Since 1972, full time employees of the City of Owasso (who are not active members of a state
police or fire pension system) have been required to participate in the Oklahoma Municipal
Retirement Fund (OMRF) Defined Benefit Plan. Throughout the years modifications have been
made to our plan either to enhance or increase benefits. Currently employees are eligible to
participate upon hire and are 100% vested after five years of service. Retirement benefits are
based upon the average of the highest 60 consecutive months salary within the last 120 months.
July 1992, the City of Owasso established the Thrift Plan as a supplemental optional retirement
plan for all city employees. The Thrift Plan allows employees to contribute up to 2% of their
base wages and the city will match such contributions with a 1 % contribution. Employees are
100% vested in the citys matching contributions after five years.
The OMRF system is governed by a Trust Indenture which is adopted through resolution by all
participating municipalities. The Trust Indenture is the document which allows municipalities
to join together in the common goal of administering and investing for retirement plans. The
Master Benefit Plan customizes each municipality's plan to their specifications, this document
is updated and changed as need through ordinances approved by the Retirement Committee. The
Retirement Committee is comprised of the members of the City Council with the Personnel
Officer appointed as the authorized agent or coordinator between OMRF administrators and the
Retirement Committee.
EMPLOYEE RETIREMENT SYSTEM OMRF
MARCH 25, 1996
PAGE TWO
COMMENTS REGARDING ORDINANCE #525 AND ORDINANCE #526:
Approval of Ordinance #525 and Ordinance #526 will not result in a benefit change for
participants. However, approval of both of these ordinances is required in order for the City
of Owasso Defined Benefit Plan and Thrift Plan to remain a "qualified plan" within the IRS
guidelines. Ordinance #525 will amend the City's Defined Benefit Plan and Ordinance #526 will
amend the City's Defined Contribution or Thrift Plan. The result of both of these ordinances
will be to change the plan definition of "Compensation" - limiting the amount to be considered
for contributions and benefit purposes to $150,000 per year. Simply put, the requested change
will affect only people whose salary is in excess of $150,000 per year. Since we do not have
anyone who falls in that category, the action has no impact on our employees and is made only
to remain in compliance with the IRS. In order to maintain compliance with IRS regulations
Ordinance #525 and Ordinance #526 must be approved and submitted to OMRF by May 30,
1996 and in effect by July 1, 1996. Therefore approval of these ordinances is requested with
emergency clauses.
COMMENTS REGARDING RESOLUTION #96 -07:
The OMRF Trustees have approved a proposed amendment to the OMRF Trust Indenture. The
purpose of the proposed amendment is to allow municipalities the option of modifying their
Defined Contribution (Thrift) Plan document to permit participant loans. Participant loans would
enable an employee to borrow up to 50% of their vested balance, to be repaid through payroll
deduction. In order for the OMRF Trust Indenture to be changed, a two - thirds majority of the
membership must approve the amendment. Approval of this Resolution would not automatically
result in a change in our current benefit plan. Should the amendment be approved by the
required two - thirds majority, each municipality would then decide if they will incorporate the
change into their individual plan document. The Benefits Committee will review and consider
the participant loan option should it become available.
RECOMMENDATION:
Agenda Item #9: Staff recommends approval of Ordinance #525, amending the Oklahoma
Municipal Retirement Fund Defined Benefit Plan, approving plan amendment
required by the Internal Revenue Service in order to remain an IRS "qualified
plan " .
Agenda Item #10: Staff recommends approval of an emergency clause to Ordinance #525,
allowing such Ordinance to be submitted by May 30, 1996.
EMPLOYEE RETIREMENT SYSTEM OMRF
MARCH 25, 1996
PAGE THREE
Agenda Item #11: Staff recommends approval of Ordinance #526, amending the Oklahoma
Municipal Retirement Fund Defined Contribution (Thrift) Plan, approving
plan amendment required by the Internal Revenue Service in order to remain
an IRS "qualified plan".
Agenda Item #12: Staff recommends approval of an emergency clause to Ordinance #526,
allowing such Ordinance to be submitted by May 30, 1996.
Agenda Item #13: Staff recommends approval of Resolution #96 -07 approving amendment to
the OMRF Trust Indenture, pertaining to authorizing participant loans.
F' ATTACHMENT:
1. Summary of Participant Loan Policies
2. Ordinance #525
3. Ordinance #526
f
6. Resolution #96 -07
r
F1
1
SUMMARY OF PARTICIPANT LOAN POLICIES
Participant loans are very advantageous to a Defined Contribution Plan participant
since all interest on the loan is paid directly back to the employee's account. Yet
in providing such an employee benefit, specific guidelines need to be established
and disclosed in order for everyone to understand the program. Participant Loan
Policies and Guidelines include, but are not limited to the following:
• Loans are available without discrimination to participants and must be made in
accordance with the provisions set forth by the Plan and IRS regulations.
• Participants are limited to one outstanding loan at a time.
• Application must be in writing and in the form provided by the Plan.
• The participant must sign a consent to payroll withholding for monthly
payments to be made by payroll deduction.
• The maximum amount of a loan is up to 50% of the vested balance.
• The minimum amount of a loan is $1,000.
• The term of the loan can not exceed 5 years.
• Interest will be charged at Prime rate + 2 %. All interest is paid directly to the
participant's account.
• The loan shall be secured by such portion of the participant's vested account
balance (up to the 50 %).
• Loans may be prepaid without penalty.
• In the event of default on the loan, the outstanding balance will be declared due
and payable. If not paid, the participant will receive a 1099R in the year of
default and will be taxed on the unpaid balance. A 10% penalty will apply if
the participant is under 59 1/2 years of age.
The fee schedule* is as follows:
Initial Set -Up Per Loan $20.00
Servicing Per Monthly Payment $ 4.00
Delinquent Payment Processing $25.00
Foreclosure On Collateral $50.00
*The fee schedule covers all administrative expenses involved in providing loans in the plan. All interest
paid on the loan is directly applied to the participant's account.
02/14/96
1
1
1
4.
ORDINANCE NUMBER 525
CITY OF OWASSO, OKLAHOMA
AN ORDINANCE AMENDING THE RETIREMENT PLAN OF THE CITY
OF OWASSO, OKLAHOMA, AS ADMINISTERED BY THE OKLAHOMA
MUNICIPAL RETIREMENT FUND BY ADDING ADDITIONAL
DEFINITIONS OF "COMPENSATION" TO THE PLAN; PROVIDING FOR
REPEALER AND SEVERABILITY; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA THAT:
SECTION ONE: Due to changes in Federal law, and in order to comply with certain
requirements of the Internal Revenue Service regarding the tax qualified status of the Retirement
Plan of the City of Owasso, Oklahoma, it is necessary to amend the definition of compensation
contained in the Plan as hereinafter set forth.
SECTION TWO: The Retirement Plan of the City of Owasso, Oklahoma, as adopted
by Ordinance No. 146, on June 19, 1972, is hereby amended only by adding the following
language to the definition of compensation in the Plan:
"Effective as of July 1, 1994, the definition of 'compensation' set forth in the
Plan is hereby amended to add the following paragraphs:
In addition to other applicable limitations set forth in the Plan, and
notwithstanding any other provision of the Plan to the contrary, for Plan years beginning
on or after January 1, 1994, the annual compensation of each employee taken into
account under the Plan shall not exceed the Omnibus Budget Reconciliation Act of 1993
(OBRA '93) annual compensation limit. The OBRA '93 annual compensation limit is
$150,000.00, as adjusted by the Commissioner for increases in the cost of living in
accordance with Section 401(a)(17)(B) of the Code. The cost -of- living adjustment in
effect for a calendar year applies to any period, not exceeding 12 months over which
compensation is determined (determination period) beginning in such calendar year. If
a determination period consists of fewer than 12 months, the OBRA '93 annual
compensation limit will be multiplied by a fraction, the numerator of which is the number
of months in the determination period, and the denominator of which is 12.
' For Plan years beginning on or after January 1, 1994, any reference in this Plan
to the limitation under Section 401(a)(17) of the Code shall mean the OBRA '93 annual
compensation limit set forth in this provision.
' If Compensation for any prior determination period is taken into account in
determining an employee's benefits accruing in the current Plan year, the compensation
for that prior determination period is subject to the OBRA '93 annual compensation limit
' in effect for that prior determination period. For this purpose, for determination periods
beginning before the first day of the first Plan year beginning on or after January 1,
1994, the OBRA '93 annual compensation limit is $150,000.00."
' SECTION THREE: All ordinances in conflict herewith are hereby repealed.
SECTION FOUR: If any part, article, section, or subsection of this ordinance shall be
held invalid or unconstitutional for any reason, such holding shall not be construed to impair or
' invalidate the remainder of this ordinance, notwithstanding such holding.
SECTION FIVE: It being immediately necessary for the preservation of the public
' peace, health, safety, and welfare of the City of Owasso and the inhabitants thereof that this
ordinance shall be put into full force and effect, an emergency is hereby declared to exist by
reason whereof this ordinance shall be in full force and effect from and after its passage and
approval.
' ** *END * **
The foregoing ordinance was introduced before the Owasso City Council on the 21st day
of May, 1996, and was duly adopted and approved by the Mayor and City Council of the City
of Owasso, Oklahoma, on the 21st day of May, 1996, with the emergency clause being acted
upon and approved separately, after compliance with notice requirements of the Open Meeting
Law (25 OS, Section 301, et seq).
ATTEST:
CITY OF OWASSO, OKLAHOMA
By:
Danny Ewing, Mayor
Marcia Boutwell, City Clerk
Approved as to form and legality on May 21, 1996.
Ronald D Cates, City Attorney
i
1
Defined Benefit 2 '
' SECTION THREE: All ordinances in conflict herewith are hereby repealed.
SECTION FOUR: If any part, article, section, or subsection of this ordinance shall be
held invalid or unconstitutional for any reason, such holding shall not be construed to impair or
' invalidate the remainder of this ordinance, notwithstanding such holding.
SECTION FIVE: It being immediately necessary for the preservation of the public
peace, health, safety, and welfare of the City of Owasso and the inhabitants thereof that this
ordinance shall be put into full force and effect, an emergency is hereby declared to exist by
reason whereof this ordinance shall be in full force and effect from and after its passage and
approval.
' ** *END * **
r
ORDINANCE NUMBER 526
'
CITY OF OWASSO, OKLAHOMA
AN ORDINANCE AMENDING THE RETIREMENT PLAN OF THE CITY
OF OWASSO, OKLAHOMA, AS ADMINISTERED BY THE OKLAHOMA
'
MUNICIPAL RETIREMENT FUND BY ADDING ADDITIONAL
DEFINITIONS OF "COMPENSATION" TO THE PLAN; PROVIDING FOR
REPEALER AND SEVERABILITY; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA THAT:
'
SECTION ONE: Due to changes in Federal law, and in order to comply with certain
requirements of the Internal Revenue Service regarding the tax qualified status of the Retirement
Plan of the City of Owasso, Oklahoma, it is necessary to amend the definition of compensation
'
contained in the Plan as hereinafter set forth.
SECTION TWO: The Retirement Plan of the City of Owasso, Oklahoma, as adopted
by Ordinance No. 146, on June 19, 1972, is hereby amended only by adding the following
'
language to the definition of compensation in the Plan:
"Effective as of July 1, 1994, the definition of 'compensation' set forth in the
Plan is hereby amended to add the following paragraphs:
In addition to other applicable limitations set forth in the Plan, and
notwithstanding any other provision of the Plan to the contrary, for Plan years beginning
on or after January 1, 1994, the annual compensation of each employee taken into
'
account under the Plan shall not exceed the Omnibus Budget Reconciliation Act of 1993
(OBRA '93) annual compensation limit. The OBRA '93 annual compensation limit is
$150,000.00, as adjusted by the Commissioner for increases in the cost of living in
accordance with Section 401(a)(17)(B) of the Code. The cost -of- living adjustment in
'
effect for a calendar year applies to any period, not exceeding 12 months over which
compensation is determined (determination period) beginning in such calendar year. If
a determination period consists of fewer than 12 months, the OBRA '93 annual
'
compensation limit will be multiplied by a fraction, the numerator of which is the number
of months in the determination period, and the denominator of which is 12.
For Plan years beginning on or after January 1, 1994, any reference in this Plan
'
to the limitation under Section 401(a)(17) of the Code shall mean the OBRA '93 annual
compensation limit set forth in this provision.
If Compensation for any prior determination period is taken into account in
'
determining an employee's benefits accruing in the current Plan year, the compensation
for that prior determination period is subject to the OBRA '93 annual compensation limit
in effect for that prior determination period. For this purpose, for determination periods
'
beginning before the first day of the first Plan year beginning on or after January 1,
1994, the OBRA '93 annual compensation limit is $150,000.00."
' SECTION THREE: All ordinances in conflict herewith are hereby repealed.
SECTION FOUR: If any part, article, section, or subsection of this ordinance shall be
held invalid or unconstitutional for any reason, such holding shall not be construed to impair or
' invalidate the remainder of this ordinance, notwithstanding such holding.
SECTION FIVE: It being immediately necessary for the preservation of the public
peace, health, safety, and welfare of the City of Owasso and the inhabitants thereof that this
ordinance shall be put into full force and effect, an emergency is hereby declared to exist by
reason whereof this ordinance shall be in full force and effect from and after its passage and
approval.
' ** *END * **
r
The foregoing ordinance was introduced before the Owasso City Council on the 21st day
of May, 1996, and was duly adopted and approved by the Mayor and City Council of the City
of Owasso, Oklahoma, on the 21st day of May, 1996, with the emergency clause being acted
upon and approved separately, after compliance with notice requirements of the Open Meeting
Law (25 OS, Section 301, et seq).
ATTEST:
CITY OF OWASSO, OKLAHOMA
By:
Danny Ewing, Mayor
Marcia Boutwell, City Clerk
Approved as to form and legality on May 21, 1996.
Ronald D Cates, City Attorney
1
1
1
Defined Contribution 2 '
CITY OF OWASSO, OKLAHOMA
' RESOLUTION NO 96 -07
' A RESOLUTION APPROVING A PROPOSED AMENDMENT TO THE
TRUST INDENTURE OF THE OKLAHOMA MUNICIPAL RETIREMENT
FUND, A PUBLIC TRUST, PERTAINING TO AUTHORIZATION FOR
PARTICIPANT LOANS.
WHEREAS, the Board of Trustees of the Oklahoma Municipal Retirement Fund has
approved a proposed amendment to the Trust Indenture of the Oklahoma Municipal Retirement
Fund, a public trust, which amendment authorizes employers to allow their participating
employees to make loans secured by the participant's non - forfeitable, accrued benefits under the
Employee's Defined Contribution Retirement System; and,
no WHEREAS, the City of Owasso has determined that such amendment is desirable and
beneficial to the employees participating in the Oklahoma Municipal Retirement Fund's system.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA that the proposed amendment to the Oklahoma Municipal
Retirement Fund Trust Indenture dealing with authorization for participant loans is hereby
approved. A copy of the approved amendment is attached hereto as Appendix "A".
1 ** *END * **
The foregoing Resolution was duly adopted and approved by the City Council of the City
L of Owasso, Oklahoma on the 21st day of May, 1996, after compliance with notice requirements
of the Open Meeting Law (25 OSA, Section 301, et seq).
ICITY OF OWASSO, OKLAHOMA
1W
ATTEST:
Marcia Boutwell, City Clerk
1 APPROVED AS TO FORM:
Ronald D Cates, City Attorney
Danny Ewing, Mayor
RESOLUTION NO. (U _
APPENDIX "A"
I
■
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE OKLAHOMA MUNICIPAL '
RETIREMENT FUND APPROVING A PROPOSED AMENDMENT TO THE TRUST
INDENTURE CREATING THE OKLAHOMA MUNICIPAL RETIREMENT FUND, A PUBLIC
TRUST, AND AUTHORIZING SUBMISSION OF THE AMENDMENT TO ALL '
PARTICIPATING EMPLOYERS FOR APPROVAL. THE AMENDMENT AUTHORIZES
EACH EMPLOYER TO PROVIDE FOR PARTICIPANT LOANS WITHIN THEIR
RETIREMENT SYSTEM. I
WHEREAS, the Board of Trustees has determined it desirable and
appropriate for employers under the Oklahoma Municipal Retirement
Fund to authorize participant loans from their retirement systems;
and,
WHEREAS, in order to authorize such loans it will be necessary
to amend the Trust Indenture of the Oklahoma Municipal Retirement
Fund, a public trust, to grant enabling authority for such loans.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the
Oklahoma Municipal Retirement Fund that the proposed amendment
allowing employers to authorize participant loans, as set forth in
the attached Appendix "A" is hereby approved, and the Trust
Administrator is hereby directed to submit this proposed amendment
to the participating employers for their approval as provided in
Article XVI of the Trust Indenture. This amendment becoming
effective upon approval by at least two - thirds (2/3) of the
employers participating on the date of adoption of this resolution.
** *END * **
The foregoing Resolution was duly adopted and approved by the
Chairman and Board of Trustees of the Oklahoma Municipal Retirement
Fund on the day of , 19f�L, after compliance
with
I!
APPENDIX "A"
9.3(1) Exemption of Assets -- Restraints on Alienation --
' Exceptions. Except as otherwise provided in this Trust Indenture,
the assets of the Trust shall be exempt from legal process, and
distributions payable from the Trust assets shall not be subject in
any manner to anticipation, alienation, sale, transfer, assignment,
pledge, encumbrance, charge, garnishment, execution, or levy of any
' kind, either voluntary of involuntary, but excluding devolution by
death or mental incompetency, including any such liability which is
Ps
for alimony or other payments for the support of a spouse or former
spouse or any otherwise relative of the Employee, prior to actually
being received by the person entitled to the benefit under the
' terms of the System. Any attempt to anticipate, alienate, sell,
transfer, assign, pledge, encumber, charge, or otherwise dispose of
any right to benefits payable hereunder shall be void. The Trustee
and Trust assets shall not in any manner be liable for, or subject
to the debts, contracts, liabilities, engagements, or torts of any
person entitled to benefits hereunder. None of the System benefits
or Trust assets shall be considered an asset of the Employee in the
event of his divorce, insolvency, or bankruptcy.
9.3(2)
Qualified
Domestic Relations Orders:
(a)
The provisions
of 9.3(1) of this Section shall not
'
prohibit
a Qualified
Domestic Relations Order as provided pursuant
to this
subsection.
1
"Qualified
Relations Order" means an
(b)
The term
Domestic
order issued
by the
District Court of this State pursuant to the
domestic
relations laws of the State of Oklahoma which relates to
F
(3) Does not require the payment of benefits to an
alternate payee which are required to be paid to another
alternate payee pursuant to another order previously
determined to be a Qualified Domestic Relations Order, or
an order recognized by the System as a valid order prior
to the effective date of this amendment.
(g) A Qualified Domestic Relation Order shall not require
payment of benefits to an alternate payee prior to the actual
retirement date of the related member.
(h) The obligation of the System to pay an alternate payee
pursuant to a qualified domestic order shall cease upon the death
of the related member.
(i) In the event a Qualified Domestic Relations Order
requires the benefits payable to an alternate payee to terminate
upon the remarriage of said alternate payee, the System shall
terminate said benefit only upon the receipt of a certified copy of
a marriage license, or a copy of a certified order issued by the
Court that originally issued said qualified domestic order
declaring the remarriage of said alternate payee.
(j) This subsection shall not be subject to the provision of
the Employee Retirement Income Security Act of 1974 (ERISA) , 29
U.S.C.A. Section 1001, et seq., as amended from time to time, or
rules and regulations promulgated thereunder, and court cases
interpreting said Act.
(k) The Board of Trustees of the Oklahoma Municipal
Retirement Fund shall promulgate such rules as are necessary to
implement the provisions of this subsection.
(1) An alternate payee who has acquired beneficiary rights
pursuant to a valid qualified domestic order must fully comply with
all provisions of the rules promulgated by the Trustees pursuant to
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ORDINANCE NO. 524
DATE: April 29, 1996
BACKGROUND:
At the April 16, 1996 meeting, the Owasso City Council recommended approval of a request
to close a portion of a utility easement located on Lot 2, Block 3, Windsor Lake II.
Attached is a copy of Ordinance No. 524 which formally adopts the City Council's action of
April 16, 1996.
RECOMMENDATION:
Staff recommends Council approval of Ordinance No. 524.
ATTACHMENTS:
1. Ordinance No. 524
2. Subject Map
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO. 524
AN ORDINANCE CLOSING TO PUBLIC USE A PORTION OF A UTILITY EASEMENT
LOCATED WITHIN LOT TWO (2), BLOCK THREE (3), WINDSOR LAKE II
ADDITION, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE
OF OKLAHOMA, AND RETAINING UNTO SAID CITY OF OWASSO, OKLAHOMA, '
THE ABSOLUTE RIGHT TO REOPEN SAME WITHOUT EXPENSE TO THE
MUNICIPALITY, AND REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT HEREWITH.
WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to close
to public use a certain utility easement, and
WHEREAS, said utility easement is described as follows:
The southernmost 5.5' of the northerly 17.5' utility easement of Lot Two (2), Block Three
(3), Windsor Lake II Addition, located within the City of Owasso, Tulsa County, State of
Oklahoma; and
WHEREAS, pursuant to Title 11, Oklahoma Statutes, Section 42 -110, the only holders of
a franchise or purported holders of a franchise that may purport to have a special right or privilege
to use said utility easement are Public Service Company of Oklahoma and /or Oklahoma Natural Gas
Company, and /or Southwestern Bell Telephone Company and /or TCI Cable Television Company;
and
WHEREAS, the above holders of franchise or purported holders of a franchise that may
purport to have a special right or privilege to use said utility easement have waived their objections
to the closure of said easement, if any.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA:
SECTION 1. That the following described utility easement, be, and the same is hereby
closed to the public use, to -wit: The southernmost 5.5' of the northerly 17.5' utility easement of
Lot Two (2), Block Three (3), Windsor Lake II Addition, located within the City of Owasso, Tulsa
County, State of Oklahoma.
SECTION 2. That the municipality shall retain the absolute right to reopen the public way
or easement without expense to the municipality. Closing of the public way or easement shall not
affect the right to maintain, repair, reconstruct, operate or remove utility, public service corporation,
or transmission company facilities of service therein, nor shall a closing affect private ways existing
by operation of law unless released in writing executed by the owners thereof.
SECTION 3. That all ordinances or parts of ordinances in conflict herewith be, and the
same hereby are, expressly repealed.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Owasso,
Oklahoma this 21st day of May, 1996.
(SEAL) Danny Ewing, Mayor
ATTEST:
Marcia Boutwell, City Clerk '
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
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1
' MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
' CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: FINAL PLAT -HIDDEN VIEW ADDITION
DATE: May 15, 1996
BACKGROUND
The City of Owasso has received a request from A & W Development to review a final plat for
their Hidden View Addition. Hidden View Addition is located at the southeast corner of W. 5th
Street and Beaumont and is a resubdivision of Lot 1, Block 1, Hale Addition. The subject plat,
if approved, would contain 10 lots on 1.94 acres, more or less. The Owasso Planning
Commission reviewed the final plat for Hidden View Addition at the April 9, 1996 regular
' meeting and unanimously recommended approval.
The most significant of the staff comments through the application process was the need for a
Variance from the Board of Adjustment. The applicant applied for a variance of the Owasso
Zoning Code, Chapter 4, Section 430 in order to allow for 60' wide single family residential lots
in an RS -3 district. The subject property is surrounded by single - family residential lots which
were developed at a 60' width. The Board of Adjustment acted on this request at their February
27, 1996 regular meeting and unanimously recommended approval. A copy of the minutes from
that meeting are attached for your information and review.
The construction P lans have been reviewed and approved by the Engineering Division of the
Public Works Department. The Oklahoma Department of Environmental Quality has also issued
the necessary permits to construct water and sewer lines which will service this addition and they
are attached for your information and review.
It is important to note that rarely has the Planning Commission and the City Council had the
opportunity to review "infill" development within an older portion of the community. Staff
opinion is that this development eliminates a vacant corner- within the community and would
benefit this neighborhood through the new homes that would be constructed.
RECONMENDATION
Staff recommends City Council approval of the final plat for Hidden View Addition.
ATTACHMENTS
1. Water line permit.
2. Sewer line permit.
ENCLOSURES
1. Final plat and covenants for Hidden View Addition.
I State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL. QUALITY
March 29, 1996
F. Robert Carr, Jr., Director
City of Owasso
207 S. Cedar
Owasso, OK 74055
Re: Permit No. WL000072960165
Hidden View Addition
PWSID No. 3007218
Dear Mr. Carr:
P.63
Tr z �sss
t�
' Enclosed is Permit No. WL000072960165 for the construction of 279 Lf. of six (6) inch
water line and appurtenances to serve the Hidden View Addition, Tulsa Coutny, Oklahoma.
' The project authorized by this permit should be constructed in accordance with the plans
approved by this department on March 29, 1996. Any deviations from the approved plans
and specifications affecting capacity, flow or operation of units must be approved, in writing,
' by the Chief Engineer before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City
of Owasso, after which it should be made a matter of permanent record.
' We are returning one (1) set of the approved plans to you and retaining one (1) set for our
files.
' Very truly yours,
Noy- 15 -106 WED Ut;:4L
HVI UWW�Ll F'UtfLll: WUKKS
71rS L(L 4��6
Gary Kider
'
Construction Permit Unit
Water Quality Division
DL4RK R. COI.):,MAN
FRANK KEATING
'
Executive Director
•''.-
Govemor
I State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL. QUALITY
March 29, 1996
F. Robert Carr, Jr., Director
City of Owasso
207 S. Cedar
Owasso, OK 74055
Re: Permit No. WL000072960165
Hidden View Addition
PWSID No. 3007218
Dear Mr. Carr:
P.63
Tr z �sss
t�
' Enclosed is Permit No. WL000072960165 for the construction of 279 Lf. of six (6) inch
water line and appurtenances to serve the Hidden View Addition, Tulsa Coutny, Oklahoma.
' The project authorized by this permit should be constructed in accordance with the plans
approved by this department on March 29, 1996. Any deviations from the approved plans
and specifications affecting capacity, flow or operation of units must be approved, in writing,
' by the Chief Engineer before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City
of Owasso, after which it should be made a matter of permanent record.
' We are returning one (1) set of the approved plans to you and retaining one (1) set for our
files.
' Very truly yours,
' 1�Nm1h.w,o'1'(•t�t�3creet. Okllat�ac�Ry. Ok.1,� ^�• 791:�_I722 � a.a
�40L LI-1
Gary Kider
'
Construction Permit Unit
Water Quality Division
GK /HJT /GM /vp
Enclosure
cc: David Cantrell, P.E., Cantrell & Associates
'
Kay Coffey, P.F., PWS District Engineer, DEG
John Terrell, Tulsa C/C Health Department, R.S.
Bill Warden, R.S., Regional Director, DEG
' 1�Nm1h.w,o'1'(•t�t�3creet. Okllat�ac�Ry. Ok.1,� ^�• 791:�_I722 � a.a
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MARK S, COLEMAN FRANK HEATING
Executive Director •,; ' '' Governor
State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
March 29, 1996
F. Robert Carr, Jr., Director
City of Owasso
207 S. Cedar
Owasso, OK 74055
Re: Permit No. SL000072960166
Hidden View Addition
S21310
Dear Mr. Carr:
Enclosed is Permit No. SL000072960166 for the construction of 143 Lf. of eight (8) inch
sewer line and appurtenances to serve the Hidden View Addition, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans
approved by this department on March 29, 1996. Any deviations from the approved plans
and specifications affecting capacity, flow or operation of units must be approved, in writing,
by the Chief Engineer before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City
of Owasso, after which it should be made a matter of permanent record_
We are returning one (1) set of the approved plans to you and retaining one (1) set for our
files.
Very truly yours,
Gary Ki der
Construction Permit Unit
Water Quality Division
GK /HJT /GM /vp
Enclosure
cc: David Cantrell, P.E., Cantrell & Associates
Carl Parrott, P.E., WPC Unit Supervisor, DEQ
John Terrell, Tulsa C/C Health Department, R.S.
Bill Warden, R.S„ Regional Director, DEQ
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1
I MEMORANDUM
TO:
RODNEY J. RAY
CITY MANAGER
' FROM: DOUG GROVES
ENGINEERING TECINft4X
1
SUBJECT: FINAL ACCEPTANCE - SIDEWALK IMPROVEMENTS
' (JUDDS BROTHERS CONSTRUCTION COMPANY)
' DATE: May 15, 1996
BACKGROUND:
On February 6, 1996, Council awarded a contract for construction of sidewalk improvements
to Judds Brothers Construction Company in the amount of $40,975.00. The project consisted
i of seventeen locations throughout Owasso based on prioritization approved by Council in January
1996 (see attached memorandum).
Judds Brothers Construction began construction on April 1, 1996, and completed installation of
all sidewalks on April 26th. During this time period, staff performed inspection of the
construction activities to insure compliance with the contract documents. The contract time for
completion of the project is May 31, 1996.
Final inspection was held on May 1, 1996 on each project area (see attached punch list). To
as date, all items have been completed.
FUNDING:
Funds for the project is included in the FY 95 -96 Capital Improvement Fund (item 81 -410-
5471).
RECOMMENDATION:
Staff recommends Council acceptance, release of retainage and authorization for final payment
to Judds Brothers Construction Company in the amount of $40,975.00 for the Sidewalk
Improvements Project.
' ATTACHMENTS:
1. Final pay request from Judds Brothers Construction
2. Final punch list
3. Project map.
' 4. Memorandum requesting authorization for sidewalk improvements dated October 259
1995, (approved by Council on November 7, 1995).
ArrLICATION AND CERTIMATE I dR PAYMENT Page 1 of 3 pages
1 %10 `JNER): City of Owasso
207 South Cedar
Owasso, OK 74055
FROM(CONTRACTOR):
JUDDS BROS. CONSTRUCTION CO.
P.O. Box 690688, Tulsa, OK 74169
PROJECT:
CONTRACT FOR:
Sidewalk Improvements
Side Walk Improvements
CONTRACT DATE:
APPLICATION NO:
APPLICATION DATE
PERIOD TO:
Distribution to:
11 CONTRACTOR'S APPLICATION FOR PAYMENT II
02/14/96
1
05/03/96
05/03/96
x Owner
o Architect
x Contracto
Application is made for Payment, as shown below, in connection with the
Contract. Continuation Sheet is attached.
1. ORIGINAL CONTRACT SUM ............ ............................... $ 40,975.00
2. Net change by Change Orders ........... ............................... $
3. CONTRACT SUM TO DATE.(line 1+ 2) ............................. $ 40,975.00
4. TOTAL COMPLETED AND STORED TO DATE ............... $ 40,975.00
(Column G on Continuation Sheet)
5. RETAINAGE:(a) 0% of Completed Work $
(b) 0°% of Stored Mat'I $
6. TOTAL EARNED LESS RETAINAGE(line 4 - 5) ............... $ 40,975.00
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT........ $
(line 6 from prior certificate)
8. CURRENT PAYMENT DUE .............. ............................... $ 40,975.00
9. BALANCE TO FINISH,PLUS RETAINAGE(line 3- 6) ......... $ 0
L
1
F
Ilt:HANGE ORDER SUMMARY
i
phange Orders approved in
revious months by Owner
Approved this Month
Number:
Date Approved :
TOTAL
TOTALS
Net change by Change Orders
Page .2 of 3 pages
ADDITIONS DEDUCTIONS
$ $
$ $
$ $
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the WORE
;overed by this Application for Payment has been completed in accordance with the Contract Documents, that all
amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and
oayments received from the Owner, and that current payment shown herein is now due.
Contractor: Judds Bros Construction Co.
BY: Pce eq:fi
State of Oklahoma )
County of 4-z )
Date: 2, C(
Subscribed and sworn to before me this Z day of 1996.
(SEAL)
Notary Public
My Commission Expires:
1
1
1
CONTINUATION SHEET Page -3_ of -3 _
Application and Certification for Payment, containing Contractor's signed Certification is
attached.
Application Number: i Application Date: _r(\C,�V 2 Qq (O
Period To: _ M q q Jo
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
ITEM DESCRIPTION
NO. OF WORK
hr.I ►11 1 - n' A
(cont) F
MATERIALS
PRESENTLY STORED
(NOT IN D OR F.)
X5
TOTAL COMPLETED
AND STORED
TO DATE
(D +E +F)
C
SCIIEDULED
VALUE
(G /C)
WE
WORK COMPLETED
FROM PREVIOUS
APPLICATION
00 � 0.60
H
BALANCE
TO FINISH
(C-G)
E (coat)
WORK COMPLETED
nIIS PERIOD
0
I
RL'TAINAG E
� 0,00 W 40q`15.00 loo°/ 0.00 h o.nn
NOTE: At bottom of each column, run totals.
AGREEMENT
0196 00300 - 11 of 14
' ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the data
' comprising the above application, the Architect/Engineer certifies to the Owner that to the best
of the Architect's/ Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $ 40, 975.00
(Attach Explanation if amount certified differs from the amount applied for.)
bw ARCHITECT / ENGINEER: c i t y of Owasso
Aw
By: Date: May 16, 1996
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
I * -
1
1 0196 AGREEMENT
00300 - 10 of 14
1
CLAIM OR INVOICE AFFIDAVIT '
STATE OF OKLAHOMA ) t
SS
COUNTY OF 1 U � S A )
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or -Contract) is true and
correct. Affiant further states that the (work, services or materials) as shown by this Invoice
or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders
or requests furnished to the affiant. Affiant further states that (s)he has made no payment, nor
_►Y�n� nor donated, or--agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Contr c or or Suppl '
Subscribed and sworn to before me this Z day ofi '
yam/
Notary Public '
My Commission Expires:
Architect, Engineer or other Supervisory Official
_.._.
19 Subscribed and sworn to before me this day of ,
Notary Public I
My Commission Expires: 41
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,'
Engineer approval is not required for Contractor or Supplier Affidavit.
ENT
019 AGREEM
6
00300 - 12 of 14
SIDEWALK IMPROVEMENTS
FINAL PUNCH LIST
MAY 1, 1996
3:00 P.M.
Items: Co=leted
1. All project areas - complete the following: 5 -7 -96
A. Compact, level, and seed baclfilled/disturbed areas
B. Clean/sweep streets adjacent to project areas
C. Sod slopes as discussed
D. Clean new sidewalks of all dirt/debris
lb
2. Area #10 - Backfill between fence and sidewalk adjacent to
5 -6-96
drainage ditch area
3. Area #11 - Remove spoil pile on east side on Elm
5 -6-96
'
4. Area #13
A. Lower valve box in sidewalk on southwest corner of 9th Street
5 -7 -96
B. Install handicap ramp on northwest corner of 11th Street
5 -3 -96
5. Area #14
A. Remove screenings pile on east side of Birch Street
5 -6-96
B. Remove dirt/debris from existing asphalt area north of the old Sonic
5 -2 -96
C. Place gravel along west side of Birch Street south of Broadway
5 -3 -96
6. Area #15 - Remove screenings pile on east side of 117th East Ave.
5 -6-96
OWASSO PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
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Doug Groves
Engineering Technician
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PV 95 -g6
69TH. ST.
CITY OF OWASSO, OKLAHOMA
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ENGINEERING DIVISION
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PV 95 -g6
69TH. ST.
CITY OF OWASSO, OKLAHOMA
68TH ST.
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
I MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY MANAGER
FROM: TIMOTHY ROONEY
COI 04UNITY DEVELOPMENT DIRECTOR
SUBJECT: SIDEWALK INSTALLATION PROGRAM
DATE: October 25 1995
BACKGROUND:
' In May of 1995, the Owasso City Council unanimously adopted the FY 95 -96 Capital
Improvements Program. Included within that program were various capital improvement
t projects identified by the committee to receive funding in FY 95 -96. One of the projects
identified by the committee, a sidewalk program, was to be allocated $40,000 for the installation
of sidewalks throughout different areas in the community that currently did not have sidewalks
' with the emphasis being placed on areas near the -schools. A copy of the transmittal
memorandum from the Capital Improvements Committee is attached for your information and
review.
' Community Development staff, with the assistance of the Public Works Department, have
compiled information pertaining to the areas of the community that did not have sidewalks. The
' various areas were visited, estimates for total construction cost were made, and prioritization of
that list was then performed based on the direction provided by the Capital Improvements
Committee.
! PRIORITIZATION:
As a result of the direction provided by the Capital Improvements Committee, all projects
identified by staff have been divided into three lists. Once again, the available funding for this
project is budgeted at $40,000 (Fund 81- 410 - 5471). The total estimated costs for all projects
listed is $88,220. Therefore, a prioritization of projects identified by staff is required.
The listings and accompanying location maps have been made according to the following:
LIST 1 Contains areas near schools that will allow at least one side of the
t street to have sidewalks. Currently sidewalks are completely
absent in these areas. These projects are deemed as critical needs.
LIST 2 Contains areas that are not necessarily near schools, but do receive
' a high amount of student pedestrian traffic. These projects are
certainly desirable, but not as critical as those in List 1.
KJ
LIST 3 Contains areas near the Owasso High School that are needed, but
the costs involved to complete these projects are substantial. If
these are areas are selected, very little if any of the other project
areas could be selected due to funding limitations.
FUNDING AVAILABILITY:
As previously stated, the FY 95 -96 Capital Improvements Fund available budget is $40,000
(Fund 81- 410 - 5471). Therefore, sufficient funds should be available to complete all identified
projects within List 1 with remaining monies to be allocated at a total of $7,380. Staff
recommends that Council direct staff to develop a bid packet and request bid submittals for the
identified sidewalk projects in List 1.
Staff would recommend that the remaining available monies to be allocated be handled in the
following manner. The first would be to include an option in the bid packet which would also
include List 2. List 2 has an estimated total cost of $11,647, however when it is combined with
List 1, the total combined cost could be under $40,000.
The second would be to include Project No. 33 as an option. The beneficial result of project
No. 33, would be the installation of a sidewalk from the High School property to the Barrington
Point entrance. With the addition of this sidewalk, pedestrian access from the High School to
the Barrington Point Addition could be achieved immediately, while access to Camden Park,
Windsor Lake, Windsor Lake II, Nottingham Estates, and Pleasant View would be obtained
when the area between Barrington Point and Camden are developed. This would then route the
pedestrian traffic through the residential areas rather than on a major arterial street.
RECOMMENDATION:
Staff recommends Council adoption of the prioritization
above, therefore directing staff to develop a bid packe t
programs identified in List 1, with List 2 and Project No.
ATTACIEWNTS:
1. Capital improvements Transmittal Memorandum
2. Project Lists.
3. Site Maps.
of the sidewalk program as outlined
and request bid submittals for the
33 as additional alternatives.
I
CAPITAL IMPROVEMENTS PROJECT
SIDEWALK PROGRAM
LIST NO. 1
1) East 91st Street North from west end of school sidewalk to corner
of East 91st Street North and North 123rd East Avenue on the north
side of the street. $1,900.00
2) Corner of East 90th Street North and North 123rd East Avenue west
on East 90th Street North to existing sidewalk at 12111 E. 90th
Street North. 1,900.00
3) East 90th Street North south on North 123rd East Avenue to existing
sidewalk on west side of the street. *rock removal included 6,300.00
4) 8803 North 123rd East Avenue from southwest corner of lot south. 800.00
5) 86th Street North and 123rd East Avenue on east side of street. 300.00
6) 8603 North 120th East Avenue at utility easement. 910.00
7) 8605 North 120th East Avenue from southwest corner across utility
easement to sidewalk on north side of 86th Street. 1,250.00
8) 12421 East 90th Street North and 12419 East 90th Street North section
of walk not finished. 310.00
9) 12107 East 88th Place North, northwest corner of lot on both sides
of street across utility easement. North Side 850.00
South Side 850.00
10) El Rio Vista on north side of 96th Street North from 109th East
Avenue to 111th East Avenue. 6,000.00
11) 1417 North Elm Street across utility easement on west side of the
street. - - 900.00
12) 1510 North Cedar on west side and 1411 North Cedar on west side
utility easement and short gap. 1,610.00
13) North Main and West 11th, West 10th, West 9th and West 8th Street,
northwest and southwest corners of Main. 1,050.00
14) 76th Street North to Broadway on Birch, west side of street. 6,050.00
15) 8222 North 117th East Avenue and 8220 North 117th East Avenue,
CIP SIDEWALK PROGRAM
February 1, 1996
Page No. 2
northwest and southwest side of bridge. 670.00
16) 8205 North 117th East Avenue and 8203 North 117th East Avenue
between houses. 450.00
17) 8907 North 125th East Avenue, northeast corner of lot to west
sidewalk. 520.00
ESTIMATED TOTAL COST OF LIST ONE $32,620.00
LIST NO. 2
18) 715 North Atlanta, southwest side of property. $ 340.00
19) 208 East 3rd Street, from northeast corner of driveway to sidewalk
to the east. 450.00
20) 602 East 8th Street, northeast corner of property to the sidewalk by
by the gazebo. 650.00
21) 2303 North Birch 5' between drive and sidewalk and 1803 North Main,
southwest corner of property. 670.00
22) 2401 North Birch, from southwest end of the property to the sidewalk
in front of the house. 1,275.00
23) 1606 North Dogwood, southeast corner of lot. 750.00
24) 505 East 19th Street, south edge of property from west side to
driveway on east side. 650.00
25) 2304 North Dogwood, house on corner has sidewalk to both sides
of property. 1,650.00
26) 8917 North 121st East Avenue, utility easement. 800.00
27) 12013 East 87th Street North, north side of street. 550.00
28) 12006 East 89th Street North, northeast corner of lot to the other
sidewalk. Rdn nn
ESTIMATED TOTAL COST OF LIST THREE $43,960.00
a
w
CIP SIDEWALK PROGRAM
'
February 1, 1996
Page No. 3
1
29) 8909 North 121st East Avenue, across open lot.
550.00
'
30) 1417 North Elm Street, east side of street across utility easement. 900.00
31) 8223 North 117th East Avenue, northeast side of bridge.
1,092.00
A 20' x 10' area of washed out embankment would have to be
repaired at this culvert before a sidewalk could be installed.
This repair is not in the cost estimate.
'
32) 13206 East 94th Street North across drainage easement.
480.00
ESTIMATED TOTAL COST OF LIST TWO
$11,647.00
LIST NO. 3
33) High School stadium north to Barrington entrance.
$9,100.00
34) High School east to 8th Grade Center Drive.
24,260.00
I
35) 8th Grade Center Drive to Brentwood Entrance.
10,600.00
ESTIMATED TOTAL COST OF LIST THREE $43,960.00
a
w
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: APPOINTMENT OF GOLF ADVISORY COMMITTEE
on DATE: May 16, 1996
IBACKGROUND:
0^ The Citizens Golf Advisory Committee is a concept previously discussed with the City Council
as a part of the overall reorganization of the Owasso Public Golf Authority. The Committee is
proposed as a group of citizens who have background in business, golf, finance, construction,
and other skills that can be helpful to the Director of Golf in the management of the golf course.
The Committee would work with Mr Lehr in developing golf course management issues and
recommendation to the OPGA Trustees on policy matters. The Committee would also act as a
sounding board for the Director of Golf and City Manager in cases where feedback is needed
regarding planning and proposals.
The use of a citizens advisory committee is a common practice for municipalities and, in this
instance, will provide additional resources during a critical time for Bailey Golf Ranch.
Each Councilor has been requested to nominate one person to serve on a five - member advisory
committee staffed by Mr Warren Lehr. Those nominations are listed below.
' Mayor Ewing's nominee - Mr Cloyd O'Dell, Insurance
9706 N 109th E Ave
272 -7615
Vice Mayor Ramey's nominee - Mr Ted Vancuren, Retired Educator
272 -3305
Councilor Barnhouse's nominee -
Dr Ed Sokolosy, Physician
2005 N Atlanta Ct
272 -5380
GOLF ADVISORY COMMITTEE
MAY 16, 1996
PAGE 2
Councilor Helm's nominee - Ms Pat Woods, Developer
PO Box 3
272 -5112
Councilor Standridge's nominee - Ms Katheryn Holman, CPA ,
PO Box 502
272 -9733
t
TERM OF OFFICE:
In order to avoid all of the committee members terms expiring simultaneously, it appears that
it may be best to stagger the terms of the committee. Staggered terms will provide for
continuity of policy and input, as well as allow for future new appointees to have the opportunity
to serve with persons who have committee experience.
In an attempt to ensure fairness, the ward numbers of each Councilor were drawn to determine
the recommended length of term for each appointee. The drawing determined the following
recommended terms:
Ward 4 appointee - one year
Wards 2 & 3 appointees - two years
Wards 1 & 5 appointees - three years
Given the Councilors nominees (shown above) that means, if the staff recommendation is
followed, the nominees would serve as follows:
Ed Sokolosky - May 21, 1996 thru June 30, 1997 (one year)
Ted Vancuren - May 21, 1996 thru June 30, 1998 (two years
Katheryn Holman - May 21, 1996 thru June 30, 1998 (two years)
Cloyd O'Dell - May 21, 1996 thru June 30, 1999 (three years)
Pat Woods - May 21, 1996 thru June 30, 1999 (three years)
RECOMMENDATION:
The individual Councilors recommend City Council confirmation of the above nominations, with
staggered terms as recommended by staff.
MEMORANDUM
TO:
' FROM:
' SUBJECT:
DATE:
BACKGROUND:
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
RODNEY J RAY
CITY MANAGER
REQUEST CONFIRMATION OF APPOINTMENT TO
REGIONAL E -911 BOARD
May 16, 1996
The City of Owasso is a member of the Regional E -911 system. As a member, we are required
to pay certain fees established by the system's Board of Directors, as well as abide by the rules
�+ and regulations promulgated by the Board. The City is also entitled to a vote on the Board of
Directors.
In the past, the Owasso Chief of Police has served as our representative on the E -911 Board
because of the Chief's responsibilities in managing the City's emergency communication system.
The Regional E -911 Board appointments are due to be made, and INCOG has requested those
' appointments be made prior to June 1, 1996.
1 COMMENTS:
• Chief Alexander has been a member of the Board for the past two -and- one -half years. The
' attendance and participation is excellent and productive for our community.
• Chief Alexander is the person responsible for maintaining and managing the Owasso E -911
' system, thus the person most needed to be in a position to advocate for our city in policy
issues and debates.
'
RECOMMENDATION:
The City Manager recommends Council confirmation of Chief Alexander as Owasso's
representative on the Regional E -911 Board of Directors, and that the Mayor be authorized to
execute the appropriate documents attesting to such appointment.
ATTACHMENTS:
1. Notice of Appointment
2. List of participating cities - towns - counties
NOTICE OF APPOINTMENT TO REGIONAL ENHANCED 911 BOARD
Please be advised that the
(City Council, Board of Trustees, Board of Commissioners)
of met on
(name of city, town, county)
meeting officially appointed
contacted at
(date)
(name of appointed person)
(address and phone number)
to the Regional Enhanced 911 Board for a three -year term.
Signature of Chief Administrator of City, County, Town
Printed Name and Title of Chief Administrator
PLEASE RETURN THIS FORM COMPLETED TO:
Regional Enhanced 911 Board
c/o INCOG
201 West 5th Street, Suite 600
Tulsa, OK 74103
and at that
who may be
t
'
REPRESENTATIVES TO REGIONAL ENHANCED 911 BOARD
'
Jurisdiction
Representative
'
City of Bixby
Micky Webb
City of Catoosa
No appointment
'
City of Claremore
Chief Mickey Perry
'
City of Collinsville
No appointment
City of Glenpool
Chief Larry Bible
City of Jenks
Chief Don Lewis
City of Owasso
No appointment
City of Sand Springs
Chief Tom Lewallen
'
City of Sapulpa
JaElla Vanatta
City of Tulsa
No appointment
Town of Kellyville
Danny K. Reich
Town of Kiefer
No appointment
6
Town of Mounds
Virginia E. (Emily) Kimberling
'
Town of Skiatook
No appointment
Town of Sperry
No appointment
tCreek
County
No appointment
Osage County
No appointment
Rogers County
Commissioner Gerry Payne
Tulsa County
Jim Helm
Wagoner County
No appointment
'
Non - Voting Representatives
Bob Clay - Bixby Telephone Company
Larry Seay - OCSI
Kathy McCreary & Margie Settlemyre - Southwestern Bell
David Newell - GTE
Gene Baldwin - Cimarron Telephone Company'
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST FOR COUNCIL APPOINTMENT OF OEDA TRUSTEE
' DATE: May 16, 1996
IBACKGROUND:
' By virtue of the OEDA By -Laws and Indenture, the Trustee position reserved for a member of
the City Council must be filled by a person with status as a member of the Council. Since
leaving office on May 6, 1996, former Councilor /Mayor Burris cannot be considered as meeting
t the criteria for Trustee representing the City Council. The OEDA is currently involved in
several projects and having a full membership could be necessary between now and July 1 when
appointments are normally made.
The staff believes that filling the OEDA Council vacancy is important and should be acted upon,
even though the interim period is only just over one month in duration. Therefore, the staff has
discussed with Mayor Ewing the need for such appointment. Since all other appointments will
occur in late June, it has been suggested that the Council simply appoint Mayor Ewing as OEDA
Trustee for the interim, pending the full slate of appointments in June.
RECOMMENDATION:
The City Manager recommends Council appointment of Mayor Ewing to fill the unexpired term
of Councilor Burris as Trustee of the OEDA.