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Home My WebLink About1996.07.02_City Council Agenda PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: July 2, 1996 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 28, 1996. Marcia utwell, City Clerk AGENDA 1. Call to Order 2. Roll Call r 3. Reading of Mayor's Proclamation. Mayor Ewing Attachment #3 Y The Mayor will present a proclamation to Depot Steak House, as Business of the Quarter ~ for the Third Quarter of 1996. ~. ii ii ii 4. Request Approval of the Minutes of June 18, 1996 Regular Meeting. Attachment #4 I~ Owasso City Council July 2, 1996 Page 2 5. Request Approval of Claims. Attachment #5 6. Consideration and Appropriate Action Relating to Resolution #96-11, a Resolution Appropriating a Portion of the Proceeds of a 3 % Sales Tax Levied by the City to The Owasso Public Works Authority; Revoking Resolution #87-07; Approving a Supplemental , Security Agreement; and Containing Other Provisions Relating Thereto. Mr Ray Attachment #6 Staff will recommend Council Approval of Resolution #96-11. F. ^ ^ 7. Consideration and Appropriate Action Relating to Resolution #96-12, a Resolution Determining that the Ownership and Operation of a Public Golf Course is an Authorized and Proper Function of the City; Approving the Incurrence of Indebtedness by The Owasso Public Works Authority (the "Authority") Issuing It's Utility Revenue Bonds, Series 1996 man Approximate Aggregate Principal Amount of $5,340,000 for the Purpose of Acquiring the Bailey Golf Ranch; Approving an Amendment to Lease Leasing the Public Golf Course ' to the Authority; Approving a Depository Bank Agreement with First Bank of Owasso Pertaining to the Deposit and Transfer of the Sales Tax Revenue and Utility Revenue; Approving the Waiving of Competitive Bidding on the Bonds; Providing that the ~ Declaration of Trust of The Owasso Public Works Authority is subject to the Provisions of the Indentures Securing the Bonds; Declaring the Bonds to be Bank Qualified; Determining that the Bonds are Qualified Tax-Exempt Obligations; and Containing Other Provisions Relating Thereto. ~ Mr Ray Attachment #7 ^ Staff will recommend Council Approval of Resolution #96-12. ^ Owasso City Council July 2, 1996 Page 3 8. Consideration and Appropriate Action Relating to Ordinance #527, An Ordinance Relating to the Lease of Rayola Park Recreation Center and Appurtenant Facilities, Approving Such Lease, and Declaring an Effective Date. Mr Ray Mr Cates Attachment #8 Staff will recommend Council adoption of Ordinance #527 approving the lease of Rayola Park Recreation Center and Appurtenant Facilities to The Young Men's Christian Association of Greater Tulsa, approving the lease agreement, declaring an effective date, and authorizing the Mayor to Execute such lease. ' 9. Consideration and Appropriate Action Relating to a Request for Approval of the Final Plat for Barrington Point. III, an Addition to the City of Owasso, Located Directly South of Barrington Point I & II, Just North of the Owasso High School, Containing 32 Residential Lots on 9.19 Acres, More or Less. Mr Rooney Attachment #9 Staff will recommend approval of the final plat for Barrington Point III as recommended by the Owasso Planning Commission. ' 10. Consideration and Appropriate Action Relating to the Appointment and Confirmation of Members to Various Boards, Trusts, Commissions and Committees. ' Mayor Ewing Attachment # 10 The Mayor will offer appointments to various positions and request confirmation by the Council of those appointments. ^ Owasso City Council July 2, 1996 Page 4 11. Report from City Manager Owasso City Council July 2, 1996 Page 5 16. Consideration and Appropriate Action Relating to a Request for an Executive Session for ' the Purpose of Discussing Personnel Matters Relating to the Office of the City Manager, for the Purpose of Discussing Pending Negotiations Between the City and Employee Groups, and for the Purpose of Discussing the Sale of Property; Such Executive Session ~ Provided for in O.S. 25, Section 307(B)(1,2,3) Mr Ray Attachment # 16 The City Manager will request Council approval of an executive session for the purpose of discussing a 1996-97 contract between the City and the City Manager; providing direction to the City Manager relating to upcoming mediation with employee groups; and discussing the sale of municipally-owned property. 17. Consideration and Appropriate Action Relating to a Contract for Services Between the City of Owasso and Rodney J Ray. Mayor Ewing Attachment # 17 This item is placed on the agenda in the event the discussions held during an executive ' session result in an agreement and Councilors wish to take action on that agreement. 18. Consideration and Appropriate Action Relating to the Sale of Property Located at 42 South Main, adjacent to the Owasso Historical Society. Mr Ray Attachment # 18 t This item is placed on the agenda in the event the discussions held during an executive session result in an agreement and Councilors wish to take action on that agreement. 1 Owasso City Council July 2, 1996 Page 6 19. Adjournment i~ PROCLAMATION CITY OF OWASSO, OKLAHOMA WHEREAS, The OEDA, the Owasso Chamber of Commerce, the Owasso Reporter, and the ' City of Owasso have developed a special business recognition program as a means of honoring the valuable contributions of local, community-minded businesses; and, ' WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited by its business owners and employees and their active support of community ~ events; and WHEREAS, The involvement of businesses through their support of local projects and promotions by the sharing of their resources, provides for the economic well- being of the community and demonstrates a commitment that goes beyond the r standard measure of business success; and, WHEREAS, Bill Williams and his employees at Depot Steak House have demonstrated concern ' for the Owasso community through involvement in various community-wide projects; and, re WHEREAS, A consistent quality in business operations, together with a focus on the betterment of Owasso through civic activity, merits appreciation and recognition by the entire community, ^ NOW, THEREFORE, I, Danny Ewing, by virtue of the authority vested in me as Mayor of the ~ City of Owasso, do hereby proclaim DEPOT STEAK HOUSE t THIItD QUARTER 1996 BUSINESS OF THE QUARTER ' IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 2nd day of July, 1996. Danny Ewing Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, June 18, 1996 The Owasso City Council met in regular session on Tuesday, June 18, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 14, 1996. ITEM 1: CALL TO ORDER Mayor Ewing called the meeting to order at 7:03 p.m. ITEM 2: INVOCATION The invocation was given by Councilor Helm. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Ewing. ITEM 4: ROLL CALL PRESENT ABSENT Danny Ewing, Mayor Joe Ramey, Vice Mayor Michael Helm, Councilor Mary Lou Barnhouse, Councilor Tracy Standridge, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JUNE 4. 1996 REGULAR MEETING AND JUNE 6 SPECIAL MEETING. Mr Helm moved, seconded by Mr Standridge, to approve the minutes as submitted, by reference made a part hereto. AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0. ^ Owasso City Council ITEM 6: REQUEST APPROVAL OF THE CLAIMS June 18, 1995 ' Mr Helm moved, seconded by Mr Standridge, that the following claims be approved as submitted: (1) General Fund $21,751.95; (2) Workers Comp Self-Ins $854.17; (3) Ambulance Service Fund $1,846.57; (4) City Garage $1,082.90; (5) Capital Improvements $4,337.90; (6) Payroll #1 $112.301.80; (7) Payroll #2 $125,486.18; (8) City Garage Payroll #1 $2,097.33; (9) City Garage Payroll #2 $2,097.33. AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF RESOLUTION #96-09 A RESOLUTION ADOPTING A FY 1996-97 BUDGET FOR ALL FUNDS ADMINISTERED BY THE CITY. Ms Bishop presented Resolution #96-09, which adopts the FY96-97 budget for all funds administered by the City of Owasso. Mr Standridge moved, seconded by Mr Helm, to approve Resolution #96-09. AYE: Standridge, Helm, Ewing NAY: None Motion carried 3-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA TAX COMMISSION PROVIDING FOR THE TAX COMMISSION TO ADMINISTERTHE CITY'S SALES TAX ORDINANCE AND AUTHORIZING THE MAYOR TO EXECUTE SUCH AGREEMENT Ms Bishop presented items #8 & #9 as one. The City of Owasso levies a 3 % sales tax and a 3 % use tax on the sales of eligible merchandise as allowed by statute. The Oklahoma Tax Commission collects these taxes under agreements between the OTC and the City. These agreements must be renewed annually. Mr Helm moved, seconded by Mr Standridge, to approve the Agreement for Administration of the Sales Tax Ordinance with the Oklahoma Tax Commission. 2 ' Owasso City Council AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0. June 18, 1995 ITEM 9: CONSIDERATION AND_ APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA TAX COMMISSION PROVIDING FOR THE TAX COMMISSION TO ADMINISTER THE CITY'S USE TAX ORDINANCE, AND AUTHORIZING THE MAYOR TO EXECUTE SUCH AGREEMENT. Mr Standridge moved, seconded by Mayor Ewing, to approve the Agreement for Administration of the Use Tax Ordinance with the Oklahoma Tax Commission. AYE: Standridge, Ewing, Helm NAY: None Motion carried 3-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE FY 1995-96 GENERAL FUND, FIRE DEPARTMENT BUDGET. At the time the FY 1995-96 budget was adopted the IAFF and the City had not reached an agreement on the firefighters labor contract. When a contract agreement was reached, the raises were in excess of the amount budgeted, and the method of calculating overtime impacted the budgeted overtime. Staff projected that the Fire Department budget will be short by $29,500 for FY95-96. A transfer of $8857 from unexpended/unencumbered appropriations in the department's .budget will reduce that amount to $20,643. These funds are available in the General Fund reserves. Following a lengthy discussion related to overtime calculation, Mr Standridge moved, seconded by Mayor Ewing to approve a supplemental appropriation to the Fire Department budget in the amount of $20,643. AYE: Standridge, Ewing, Helm NAY: None Motion carried 3-0. 3 Owasso City Council June 18, 1995 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER CONTRACT FOR CONSTRUCTION OF PARKING LOT AND DRAINAGE IMPROVEMENTS FOR PRECISION COMPONENTS INC BY R L HENSLEY CONSTRUCTION INC AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE TO THE CONTRACTOR A contract for construction of parking and drainage improvements for Precision Components Inc was awarded in February to R L Hensley Construction Inc. That work has now been completed, an inspection held, and all punch list items completed. Mr Helm moved, seconded by Mr Standridge, to accept the work performed under contract for construction of parking lot and drainage improvements for Precision Components Inc, to release any retainage being held, and authorize final payment in the amount of $4247.05. AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO EXTEND BEYOND ITS ORIGINAL TERM AN AGREEMENT BETWEEN THE CITY OF OWASSO AND FOP LODGE #149 AND AN AGREEMENT BETWEEN THE CITY OF OWASSO AND IAFF LODGE #2787. Mr Ray said that negotiations between the City and both labor unions began in April and have continued on a regular basis. The current contracts expire on June 30, 1996, and it appears that new agreements and ratified contracts will not be in place prior to that time. The City agreed in pre-negotiation meetings to support the extension of the current contracts in the event new contracts were not executed by June 30, 1996. Negotiations have now reached an impasse with both unions and a request for mediation services through the Federal Mediation and Conciliation Service has been made. Staff requested Council action to extend the 1995-96 contracts until such time as new contracts are approved and executed. There was again discussion on the method of calculating overtime for the labor groups. Mayor Ewing moved, seconded by Mr Standridge, to approve an extension of the 1995-96 FOP and IAFF labor contracts until such time as new agreements are executed. AYE: Ewing, Standridge NAY: Helm Motion carried 2-1. 4 Owasso City Council June 18, 1995 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ' RESOLUTION #96-10 A RESOLUTION APPLYING FOR CDBG GRANT FUNDS FROM THE OKLAHOMA DEPARTMENT OF COMMERCE (ODOC) AND AUTHORIZING THE CITY MANAGER TO SUBMIT SUCH TO THE ODOC. In order to begin the process to obtain grant funds for a renoovation project at the Community Center, the City Council must adopt a resolution requesting financial assistance from the Oklahoma Department of Commerce, and authorize the City Manager to submit the resolution as a part of the application process. No specific spending is being proposed at this time, and the Council will be called upon to approve additional proposals at each step of the application process. Mayor Ewing moved, seconded by Mr Helm, to approve Resolution #96-10, requesting financial assistance from the Oklahoma Department of Commerce, and that the City Manager be authorized to submit such as an application to begin the CDBG process for a grant to be used in refurbishing the Owasso Community Center. AYE: Ewing, Helm, Standridge NAY: None Motion carried 3-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A CITIZEN PARTICIPATION PLAN FOR THE FY-96 CDBG PROGRAM. 1 Another item required in order to begin the process of obtaining grant funds for a Community Center renovation project is the approval of a Citizen Participation Plan that outlines the steps ' to be taken to ensure that the public is aware of the project and has an opportunity for input. Mr Helm moved, seconded by Mr Standridge, to approve the required Citizen Participation Plan and that the Mayor be authorized to execute documents relating to that plan. AYE: Helm, Standridge, Ewing NAY: None Motion carried 3-0. ITEM 15: REPORT FROM CITY MANAGER No report. 5 Owasso City Council June 18, 1995 ITEM 16: REPORT FROM CITY ATTORNEY No report. ITEM 17: REPORT FROM CITY COUNCILORS No report. ITEM 18: UNFINISHED BUSINESS Mr Helm questioned the process for calculating overtime for public safety employees. Ms Bishop and Mr Ray explained the method that the City of Owasso utilizes according to contractual agreement with the two lodges. ITEM 19: NEW BUSINESS None. ITEM 20: ADJOURNMENT. Mr Helm moved, seconded by Mr Standridge, to adjourn. 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APPROVE 07/02/96 Mayor Council Member Council Member 1 CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/22/96 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Garage $0.00 $2,097.33 APPROVE 07/02/96 Mayor Council Member Council Member CITY OF OWASSO, OKLAHOMA RESOLUTION NO 96-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA APPROPRIATING A PORTION OF THE PROCEEDS OF A 3 SALES TAX LEVIES BY THE CITY TO THE OWASSO PUBLIC WORKS AUTHORITY; REVOKING RESOLUTION NO 87-07 OF THE CITY; APPROVING A SUPPLEMENTAL SECURITY AGREEMENT; AND CONTAINING OTHER PROVISIONS RELATING THERETO. WHEREAS, heretofore, the qualified electors of the City of Owasso, Oklahoma, approved levying an excise tax of three percent (3 %) upon the gross proceeds or gross receipts derived from all sales to any person taxable under the sales tax law of the State of Oklahoma; and, WHEREAS, the governing body of said City has determined that all of the proceeds of said levy in excess of that amount necessary for sinking fund requirements on the Two Million Seven Hundred Seventy Five Thousand Dollar ($2,775,000.00) General Obligation Bonds of 1983, pursuant to Ordinance Number 326, now 7-207(B) Owasso City Code should be used to acquire, construct, equip or make general municipal improvements for the City, including the payment of debt service on bonds or notes issued for such purpose by The Owasso Public Works Authority; and, WHEREAS, to achieve such purpose, it is deemed necessary to provide for the appropriation of said proceeds to the Trustees of The Owasso Public Works Authority for such purposes aforesaid: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: Section 1: Resolution No 87-07 of the City adopted by the City Council on August 18, 1987, is hereby repealed and shall be of no further force or effect. Section 2: It is hereby determined to be in the best interest of the City and its citizens that the proceeds derived from the levy of 3 % sales tax approved by the electors as aforesaid, in excess of that amount necessary for sinking fund requirements on the Two Million Seven Hundred Seventy Five Thousand Dollar ($2,775,000.00) General Obligation Bonds of 1983, pursuant to Ordinance Number 326, now 7-207(B) Owasso City Code, be appropriated to the Trustees of The Owasso Public Works Authority to enable said Trustees to acquire, construct and equip such improvements or pay debt service on bonds issued for such purpose. Section 3: There hereby is appropriated the proceeds to be derived from the 3 % sales tax levied and collected by the City, in excess of that amount necessary for sinking fund requirements on the Two Million Seven Hundred Seventy Five Thousand Dollar ($2,775,000.00) General Obligation Bonds of 1983, pursuant to Ordinance Number 326, now 7-207(B) Owasso City Code, to the Trustees of The Owasso Public Works Authority. Section 4: The Mayor, City Clerk and Treasurer are hereby authorized and directed, after having deposited the proceeds of the aforesaid 3 % sales tax monthly, as received, in the General Fund of the City, to forthwith pay all of said sum in excess of that amount necessary for sinking fund requirements on the Two Million Seven Hundred Seventy Five Thousand Dollar ($2,775,000.00) General Obligation Bonds of 1983, to the Trustees of The Owasso Public Works Authority. A certified copy of this Resolution shall be delivered to each of said Officials and shall constitute their continuing authority to make such monthly deposits and payments hereinabove directed. Section 5: The Second Supplemental Security Agreement dated as of July 1, 1996, between The Owasso Public Works Authority and the City providing for the use and pledge of such sales tax revenue to secure bonds or notes issued by The Owasso Public Works Authority for such purposes is hereby approved and the Mayor is authorized and directed to execute and deliver said Second Supplemental Security Agreement for and on behalf of the City. APPROVED AND ADOPTED this 2nd day of July, 1996 by the City Council of the City of Owasso, Oklahoma. ATTEST: Danny Ewing, Chairperson Marcia Boutwell, City Clerk APPROVED AS TO FORM: , Ronald D Cates, Trust Attorney ~ CITY OF OWASSO, OKLAHOMA RESOLUTION NO 96-12 ' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA DETERMINING THAT THE OWNERSHIP AND OPERATION OF A PUBLIC GOLF COURSE IS AN AUTHORIZED AND PROPER FUNCTION OF THE CITY; APPROVING THE INCURRENCE OF INDEBTEDNESS BY THE OWASSO PUBLIC WORKS AUTHORITY (THE ' "AUTHORITY") ISSUING ITS UTILITY REVENUE BONDS, SERIES 1996 IN AN APPROXIMATE AGGREGATE PRINCIPAL AMOUNT OF $5,340,000 FOR THE PURPOSE OF ACQUIRING THE BAILEY GOLF RANCH; ' APPROVING AN AMENDMENT TO LEASE LEASING THE PUBLIC GOLF COURSE TO THE AUTHORITY; APPROVING A DEPOSITORY BANK .,, AGREEMENT WITH FIRST BANK OF OWASSO PERTAINING TO THE DEPOSIT AND TRANSFER OF THE SALES TAX REVENUE AND UTILITY REVENUE; APPROVING THE WAIVING OF COMPETITIVE BIDDING ON THE BONDS; PROVIDING THAT THE DECLARATION OF TRUST OF THE OWASSO PUBLIC WORKS AUTHORITY AS AMENDED IS SUBJECT TO f, THE PROVISIONS OF THE INDENTURES SECURING THE BONDS; DECLARING THE BONDS TO BE BANK QUALIFIED; AND CONTAINING OTHER PROVISIONS RELATING THERETO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: Section 1: Authorized and Proper Function. The ownership and operation of a public golf course is an authorized and proper function of the City of Owasso, Oklahoma for the health, benefit and welfare of its citizens. Section 2: Indebtedness Authorized. The Owasso Public Works Authority is hereby authorized to incur an indebtedness by the issuance of its Utility Revenue Bonds, Series 1996, in an approximate principal amount of $5,340,000 for the purpose of (i) acquiring the Bailey Golf Ranch in the name of the City, (ii) establishing a reserve for the payment of said Bonds; (iii) paying the costs of issuance of the Bonds; provided that said Bonds shall never constitute a debt of the City of Owasso, Oklahoma. Section 3: Amendment to Lease. The Amendment to Lease dated as of the 1st day of July, 1996, between the City, as lessor, and The Owasso Public Works Authority, as lessee, as it amends the Lease dated as of July 31, 1973, between the City and said Authority by providing for the leasing by the City of the Bailey Golf Ranch to The Owasso Public Works Authority is hereby approved and the Mayor is authorized and directed to execute and deliver same for and on behalf of the City. Section 4: Depository Bank Agreement. The Depository Bank Agreement dated as of July 1, 1996, by and among the City, the Authority and First Bank of Owasso pertaining to the deposit of the sales tax revenue and utility revenue in said Bank and the transfer by the Bank to the trustee of the Bonds as required by the Authority's Bond Indenture is hereby approved and the Mayor is authorized and directed to execute and deliver same on behalf of the City. Section 5: Competitive Bidding Waived. The waiving of competitive bidding on the sale of said Bonds by the Authority on a negotiated basis at a discount to Leo Oppenheim & Co Inc, is hereby approved. Section 6: Declaration of Trust Subject to Bond Indenture. The Declaration of Trust of The Owasso Public Works Authority dated January 10, 1973, creating the Authority, is hereby made subject to the Bond Indenture dated as of November 1, 1988, as amended by the Supplemental Bond Indenture dated as of March 1, 1996, both being by and between the Authority and The First National Bank and Trust Company of Tulsa, as Trustee authorizing the issuance and securing the payment of the Bonds. Section 7: Bank Qualified. The City reasonably anticipates that the aggregate amount of "qualified tax-exempt obligations", as defined in Section 265(b)(3) of the Internal Revenue Code of 1986,as amended (the "Code"), which will be issued by the City and all subordinate entities (as said term is used in the Conference Report 99-841 on the Tax Reform Act of 1986, page (II-334)) thereof during the calendar year 1996 will not exceed $10,000,000, and hereby covenants and agrees, as a material inducement and consideration to the purchase of the Bonds by the purchaser, that neither it nor any subordinate entity will, during calendar year 1996 issue "qualified tax-exempt obligations", as defined in Section 265(b)(3) of the Code, in an aggregate amount exceeding $10,000,000. It is the purpose and intent of this section that the Bonds shall constitute and the Bonds are hereby designated as "qualified tax-exempt obligations" as defined in Section 265(b)(3)(B) of the Code, in order that the purchasers of the Bonds may avail themselves of the exception contained in said Section 265(b)(3)(B) with respect to interest incurred to carry tax-exempt bonds. The City hereby covenants and agrees that it will not designate as "qualified tax-exempt obligations" more than $10,000,000 in aggregate amount of obligations issued by it or any subordinate entity during calendar year 1996. APPROVED AND ADOPTED this 2nd day of July, 1996 by the City Council of the City of Owasso, Oklahoma. ATTEST: Danny Ewing, Chairperson Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, Trust Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RECREATION CENTER PRIVATIZATION REVIEW AND EVALUATION COMMITTEE SUBJECT: REPORT TO CITY COUNCII. RELATING TO AN EVALUATION OF PROPOSALS AND REQUEST FOR APPROVAL OF ORDINANCE #527, AN ORDINANCE APPROVING THE LEASE OF THE OWASSO RECREATION CENTER DATE: June 28, 1996 BACKGR For the past several months, there have been discussions regarding the possible privatization of the Owasso Recreation Center. Pursuant to those discussions, the city staff researched issues, evaluated viable options, and developed a recommended strategy that would achieve the primazy objectives of a privatization program for the Center. On May 7, 1996, the Council authorized a solicitation of proposals from pazties interested in operating the Center as a non-City enterprise. Subsequent to advertising, two proposals were received, one from the Boys and Girls Clubs of America and a second from the YMCA of Greater Tulsa. Proposals were opened on June 4, 1996, and referred to a committee appointed by the Mayor and City Manager to review and evaluate the proposals. The committee, comprised of Councilor Helm, Vice Mayor Ramey, Sherry Bishop and Ron Cates, has met during the past month to review the proposals and hear presentations. An initial review clearly indicated that the Boys and Girls Clubs of America proposal did not meet the specifications listed in the "Request for Proposals". That proposal was not considered further. However, the YMCA proposal did address the listed requirements, and on June 26, 1996, the committee heard a presentation and asked questions of YMCA Chief Executive Officer John Swift. Based on their review, the committee developed a recommendation to be forwarded to the Council that a lease of the Recreation Center be approved. The committee's specific recommendation is found on page 5 of this memorandum. This committee report includes a history of the Recreation Center, data relating to the annual cost of its operations, a summary of items contained in a proposed lease, an evaluation of the YMCA proposal, potential savings from a privatization program for the Center, and a committee recommendation. RECREATION CENTER PROPOSALS JUNE 28, 1996 PAGE 2 HISTORY OF THE CENTER: The Owasso Recreation Center was constructed in 1969 as an addition to Rayola Park. Since that time, the Center has been operated by the City of Owasso. The current annual budget of the Center is approximately $104,000. Since 1969 the Center has served the citizens of the community with a free facility that included activities such as basketball, volleyball and physical exercise classes. In 1988 the Center experienced a major organizational and operational change. A review of the operation resulted in a change in managers and substantial physical property rennovation. An equipped weight room was added, a 3000 sq ft activities room was constructed and coaches training was incorporated as a basic service of the Center's staff. Though the 1988 changes were productive and the Center's management has been highly successful in allocating resources to meet priority needs, the Center is in need of an infusion of substantial new dollars for capital improvements. New programs are also needed to serve the citizen/customer. Customer surveys have indicated a strong dissatisfaction with the facility and equipment. Simply put, the Recreation Center user has come to expect a higher level of service than he/she is receiving. Customers have been exposed to other fitness centers and compare our Center's services with them. Additionally, even though in those same surveys the staff's helpfulness and courtesy have scored consistently high, it is obvious to all that the city employees do not possess the formal training and experience needed to meet the Center's customer expectations. Our staff has done an excellent job of providing services within the constraints of the available budget allocations. However, the additions and improvements to the facility have not kept pace with the population growth, or the customer demands for even more services. The facility itself is twenty-seven years old and beginning to require attention. Roof work is needed and the interior is in need of repair and maintenance. The basketball floor was replaced in 1989 and is within one year of requiring replacement at a cost of about $12,000. The heating system is inefficient and there is no air conditioning in the building (except for the office). Basically, the building needs attention and consistent maintenance in addition to an estimated $75,000 in capital improvements. COST OF OPERATING THE CENTER: The Recreation Center budget for 1995-96 is $104,448. Of that amount, about $67,000 is allocated to labor costs (21/z employees) and the rest ($37,000) to operations and capital outlay. A staff evaluation of customer demand and expectations indicates that an additional allocation of $35,000 in personnel costs is needed, as well as an increase of $20,000 in operations and an increase of $250,000 in capital outlay if we are to begin to move to meet that demand. RECREATION CENTER PROPOSALS JUNE 28, 1996 ^ PAGE 3 ALLOCATION OF FUNDS/RESOURCES TO THE CENTER: The last time a significant amount of money was added to the Center was through a 1988 bond issue. While that money did improve the Center by adding space and some equipment, it was a one-time funding source and did not address long-term problems. In the past eight years, the .. Center's share of available resources has not increased and, in fact, the 1996 budget is $5000 less than the 1995 budget. It is no secret that in the fight for money, recreation projects cannot ' successfully compete with police, fire, and streets. In every instance, the critical services will always prevail as dollars are distributed. That is the case with the Recreation Center. The allocation of additional money to the Recreation Center is not likely as long as we have critical needs in public works and public safety. COMMITTEE EVALUATION OF PROPOSALS: The committee received copies of the two proposals on Friday, May 24, 1996. Two weeks later, on June 14th, the committee met to review the proposals and discuss any issues found during their individual reviews. At that meeting, the committee determined the Boys and Girls Clubs of America proposal was deficient and did not meet the basic requirement of the Request for Proposals. The major reason for such determination was the failure of the proposal to commit the expenditure of $250,000 to expand recreational opportunities at the Center. Other deficiencies were also noted and the City Manager was directed to notify the proposer that their proposal would not be given further consideration. However, a comparative analysis of the YMCA proposal indicated their proposal to meet or exceed all of the major requirements contained in the "RFP" . Based on that analysis, the committee scheduled a presentation opportunity for the YMCA on June 26. Mr John Swift, CEO of YMCA of Greater Tulsa, and Darrin Linden, director of Green Country YMCA, met with the committee on that date to present their proposal and respond to questions from the committee members. After the presentation, the committee reviewed all information and developed a consensus lease agreement based on their findings. A final review of the YMCA proposal and the proposed lease agreement supported the finding that the YMCA proposal met the specifications outlined in the "RFP" and that an agreement with the YMCA to operate the Recreation Center as a non-city enterprise was in the best interest of the City and citizens of Owasso: THE PROPOSED LEASE: Based on its review, evaluation, and negotiations, the Review Committee has developed a lease agreement for the privatization of the Owasso Recreation Center that includes the following components: • A ten-year lease period. RECREATION CENTER PROPOSALS JUNE 28, 1996 PAGE 4 • Leased property includes Recreation Center building and four sports fields located to the west of the building. • City and YMCA will annually review the desirability of including as a part of the leased facilities the two sports fields located adjacent to the Owasso Expressway. • A requirement that the lessee invest a minimum of $250,000 for capital improvements within the first twelve months. • All building improvements must be approved by city. • Lessee shall hold the city harmless from any liability. • Lessee must keep facility in clean, healthy and safe condition. • Lessee cannot alter facility without approval of city. • City cannot sell facility unless lessee receives value of all enhancements. • All costs associated with operating the building and west sports fields, including one-half of the east parking lot and all of the west parking lot, are the responsibility of the YMCA. • Two ball fields east of building can be utilized when available. • Lessee must provide city with schedules of uses in advance. • Lessee's use must expand and enlarge recreational opportunities for Owasso. • Lessee is responsible for any damage to building. • Lessee must insure for liability in an amount not less than $2,000,000. • Lease can be terminated by either party with 60 days notice prior to end of initial term. • Either party may request a renegotiation of terms of contract by giving a 30-day notice of such desire. COST SAVINGS TO THE CITY: If the proposed lease is approved, it is projected that there will be an annual real cash savings in excess of $40,000 and a reallocation of $61,000 to higher priority needs. In addition, a~n undetermined savings will occur by avoiding capital improvement expense on the building. Thus RECREATION CENTER PROPOSALS JUNE 28, 1996 ^ PAGE 5 the ten-year savings will exceed $400,000, with an additional $610,000 used for providing other services. Simply put, the plan will result in almost a million dollars in savings and better utilized tax dollars. ^ RECOMMENDATION: ' The committee recommends Council adoption of Ordinance #527 approving the attached lease agreement between the City of Owasso and the YMCA of Greater Tulsa; and that the Mayor be authorized to execute the documents from such approval. ^ ATTACHMENTS: 1. Ordinance #527 2. Proposed Lease Agreement 3. YMCA Proposal 4. Boys and Girls Clubs of America proposal NOTE: In a recent letter to the editor of The Owasso Reporter, a writer questioned the truthfulness of a statement contained in a previous report referring to survey comments from the Recreation Center's customers. Please note that during the past year, 185 surveys have been sent to Center users. Thirty of those have been returned. Of the thirty, over one-half have contained comments and ratings indicating a dissatisfaction with the facility and/or equipment. Those surveys in their original form are on file and may be reviewed by anyone upon request. CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 527 A SPECIAL NON-EMERGENCY ORDINANCE RELATING TO THE LEASE OF RAYOLA PARK RECREATION CENTER AND APPURTENANT FACILITIES, APPROVING SUCH LEASE ATTACHED AS EXHIBIT "A" HERETO AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Owasso, Oklahoma, is desirous of leasing the Rayola Park Recreation Center and appurtenant facilities in accordance with the terms and conditions set forth on the RECREATION FACILITY LEASE AGREEMENT, a copy thereof being attached hereto, made a part hereof, and marked as Exhibit "A"; and, WHEREAS, under the provisions of Section 4-3 of the Charter of the City of Owasso, Oklahoma, the sale of any City property, real or personal, including public utilities, or of any interest therein, the value of which is more than $25,000.00, may be made only (1) by authority of an affirmative vote of a majority of the qualified electors of the City who vote on the question of approving or authorizing the sale at an election, or (2) by authority of a Special Non-Emergency Ordinance; and NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to-wit: SECTION 1. The Recreation Facility Lease Agreement attached hereto, made a part hereof and marked as Exhibit "A", relating to the leasing of the Rayola Park Recreation Center and appurtenant facilities be, and the same hereby is, approved. SECTION 2. This ordinance shall be referred to a vote of the electors of the City if a sufficient lawful referendum petition is properly filed within thirty (30) days after its passage; otherwise, it shall go into effect thirty (30) days after its passage. PASSED, APPROVED AND ADOPTED by the City Council of the City of Owasso, Oklahoma this 2nd day of July, 1996. (SEAL) Danny Ewing, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney i~. ~~ RECREATION FACILITY LEASE AGREEMENT ' THIS LEASE, made at Owasso, Oklahoma, on the day of 1996, by and between the CITY OF OWASSO, OKLAHOMA, an Oklahoma municipal corporation, its successors and assigns, hereinafter called "LESSOR", and THE YOUNG MEN'S CHRISTIAN ~ ASSOCIATION OF GREATER TULSA, hereinafter called "LESSEE". W I T N E S S E T H: That LESSOR does hereby let and lease unto LESSEE the premises ~ situated in the City of Owasso, County of Tulsa and State of Oklahoma, and further described as follows: Rayola Recreation Center and Appurtenant Facilities consisting of the Western Four (4) Ballfields - hereinafter referred to as "recreational facility." Said premises are to be used and occupied for recreational purposes only. LESSEE, for no additional consideration, shall be allowed to utilize the two (2) eastern (front) y softball fields when same are not otherwise scheduled for use by or through LESSOR. Such fields shall become part of the herein demised premises when used by LESSEE. It ' is the intent of the parties hereto that the two (2) eastern ( front) softball fields are to become a permanent ~ part of the demised premises when the parties find it to be appropriate and the parties will review this status annually. The swimming pool operated by LESSEE under a prior agreement will become a part of demised premises on the effective date hereof. The demised premises shall also include that one-half (1/2) of the parking lot adjacent to this facility. To have and to hold unto LESSEE for the term of ten (10) years, commencing on the 1st day of July, 1996, and ending on the 30th day of June, 2006, upon the covenants and agreements herein set forth. 1. The LESSEE hereby covenants and agrees to pay to the LESSOR as rent for said premises during the said term, the sum of One Hundred Dollars and no/100's ($100.00) at ten Dollars and no/100's ($10.00) per year payable on the 1st day of July, 1996, and a like sum on the 1st day of July each year thereafter during the term hereof. As additional rental payable hereunder LESSEE covenants with LESSOR that within one (1) year from the inception of this lease LESSEE will expend an amount of money, not less than Two Hundred Fifty Thousand Dollars ($250,000.00), for capital improvements to, on or upon the recreational facility hereby demised. Such capital improvements must, in accordance with Oklahoma Law, be designed by and certified to by a duly Registered Architect in the State of Oklahoma. Further, prior to performance of the capital improvements herein contemplated, LESSEE shall present the design and specifications to the City Council of the City of Owasso, Oklahoma, for its approval, such approval not to be unreasonably withheld. Contracts for the construction of the recreational facility capital improvements shall meet all requirements of the Public Competitive Bidding Act of 1974, 61 O.S. § 101 ct seq. Construction of the recreational facility capital improvements shall be the sole obligation and responsibility of the LESSEE. Such recreational facility capital improvements shall be accomplished in a workmanlike manner and shall comply with all local, state and federal laws pertaining thereto. LESSEE shall hold harmless LESSOR, LESSEE agreeing to indemnify LESSOR, from and against any and all claims, cost, damage, expense, including any LESSOR incurred Attorneys fees, cost of Alternative n;cn„tA Resolution Attorneys fees and costs, or loss incurred or suffered 2 ii ii ii by LESSOR arising out of LESSEE'S recreational facility capital improvements. If, upon the expiration of the term hereof, and for a period of Five (5) years thereafter, LESSOR sells such recreational facility herein demised, then, in such event LESSOR shall pay LESSEE, solely from the proceeds of such sale, an amount of money for the recreational facility value enhancement resulting from the recreational facility capital improvement performance by LESSEE; provided, however, such value enhancement repayment from proceeds shall equal the value of enhancement from the date of capital improvement completion as depreciated on a straight line basis over the term of years from date of completion until the date of sale. For the purposes of this Lease depreciable life of said capital improvement shall be fifteen (15) years. ~ 2. Not withstanding any other provision hereof to the contrary, either party hereto may terminate this Lease Agreement at ' any time upon one hundred twenty (120) day written notice to the other party. If LESSEE so terminates, it shall forfeit all its right, title and interest to said capital improvements to LESSOR. If LESSOR so terminates, the parties hereto shall seek to ' negotiate a mutually satisfactory settlement. In the event the parties cannot agree, determination of LESSEE'S damages shall be settled by arbitration. Such arbitration shall be before three disinterested arbitrators, one named by LESSOR, one by LESSEE and one by the two thus chosen. The arbitrators shall determine the 3 controversy and their determination shall be final and binding on both LESSOR and LESSEE. Any mandatory award issued by the ~~ arbitrators against Lessor shall be payable by Lessor to Lessee solely from revenue derived by Lessor from Lessor's operation of ,' the Recreational facility. 3. LESSOR shall not allow said premises to be used in any manner which shall unreasonable interfere with LESSEE'S occupancy ~ and/or programs, nor which shall, in any way, cause any damage to ,,~ the facility or to LESSEE'S equipment located thereon. +~ 4. LESSEE has examined and knows the condition of said 'A premises and has received the same in their present condition. LESSEE shall keep said premises in a clean, safe and healthy condition, in accordance with the ordinances of the City of Owasso, Oklahoma, and acceptable safety and recreational standards. 5. LESSEE will use and occupy said premises and ''~ appurtenances in a careful, safe and proper manner, in accordance with the ordinances of the City of Owasso, Oklahoma; and LESSEE will not allow said premises to be used for any purpose in any way that ill i +~ w ncrease the rate of insurance thereof, nor for any purpose other than that hereinbefore specified, nor to be occupied in whole or in part by any other persons; and will not. bring nor suffer to be brought into or upon said premises any substance or _,~ a force that will increase the hazard of fire in or on said premises, ''N and will not permit liquor to be sold at wholesale or retail, or d consumed on the premises; will not sublet said premises or any part thereof, nor assign this Lease, without in each case, the written ~f 4 ~ ~ consent of LESSOR first obtained; and will not permit any transfer by operation of law of LESSEE'S interest in said premises. LESSEE shall not use the premises for any unlawful purpose or in any way that will injure the reputation of the same, or disturb the neighborhood; and will not permit any substantial alteration of or ~ upon any part of said demised premises, nor allow any sign or placard posted or placed thereon, except by written consent of LESSOR unless otherwise provided in said written consent. 6. LESSEE will pay all utility expenses, together with all water and sewer, levied or charged against said premises (except water for the swimming pool until LESSOR repairs the leak to LESSEE' S satisfaction) for and during the term for which this Lease is granted. Any amounts so paid by LESSOR and any amounts paid by LESSOR to keep said premises in a clean, safe and healthy condition as hereinbefore specified, or to make up any default on LESSEE' S part to fulfill LESSEE'S covenants herein written, are hereby agreed and declared to be so much additional rent and shall be due and payable with the next installment of rent due thereafter upon this Lease. 7. LESSEE shall have the following duties with reference to said premises: a) to keep said premises clean, as stated herein; b) to dispose from the leased premises all rubbish, garbage and other waste, in a clean and sanitary manner; c) to properly use, operate, maintain and replace, if reasonably necessary, the facilities hereby demised including, but not limited to, all exterior and interior portions of the recreation facilities, all 5 electrical plumbing, heating and coolin ' g g equipment therein as well as that portion of the parking lot which is part of the demised premises; ' d) to maintain the grounds of the leased premises in a clean, safe and sanitary condition, including all ~ mowing of the grass and maintenance of the demised athletic fields thereof; e) to assume and be solely responsible for the planning, development, safety, supervision, and "~ other program aspects of their recreational programs. 8. LESSEE will deliver up and surrender to the LESSOR possession of the premises hereby leased upon the expiration of this Lease or its termination in any way, in as good condition and ~ repair as the same shall be at the commencement of said term (loss by fire and ordinary wear and decay only excepted) and deliver the keys at the office of the LESSOR or LESSOR'S agent. 9. LESSOR may have free access to the premises at all reasonable times for the purpose of examining the same 10. LESSEE shall provide LESSOR with a written notice of its proposed uses of the premises at least thirty (30) days in advance thereof. LESSEE may authorize the City of Owasso, Oklahoma, to use said premises at times which do not conflict with the LESSEE' S use. The Cit of Owasso Oklahoma shall Y , , give the LESSEE reasonable ,~ notice of its intended use. LESSOR'S use shall be subject to the same restrictions and limitations as any other party's use of the '~ ~~ premises. LESSEE shall post program schedules of the premises in '~ a prominent place in the building. LESSEE'S use of the premises, as well as its programs _ instituted and administered thereon, shall at all times be done with the objective of enlarging and expanding upon recreational ~ opportunities for all citizens of Owasso, Oklahoma. Further, LESSEE'S use of the premises, as well as its programs instituted ~ and administered thereon, shall not discriminate against any person ~ or persons on the basis of race, creed, sex, national origin, disability status or religious belief. If any person or organization wishes to institute a new program to take place on said premises, it shall first request the ' LESSEE to offer and conduct said program. It is the intent of LESSEE to offer and conduct said programs, however, LESSEE has final right to determine whether a program will be offered and ~ conducted by LESSEE and LESSEE'S decision on these matters is f final . 11. LESSOR shall not be liable for any damage occasioned by or from plumbing, gas, water, steam, or other pipes, or sewage or '' the bursting, leaking or running of any cistern, tank, washstand, or waste pipe in, above, upon or about said building or premises, nor for damage occasioned by water, snow or ice, nor for any damage arising from acts or negligence of LESSEE its agents, licensees, employees, invitees, or guests. 12. If default be made in payment of said rent or any part thereof or in fulfillment of any of the covenants or agreements herein specified to be fulfilled by the LESSEE, or if any waste be committed or unnecessary damage done upon or to said premises, the LESSOR may, at LESSOR'S election, at any time while such default continues or before the replacement or repair of such waste or 7 damage, and without notice, declare the said term ended and enter into possession of said premises and sue for and recover all rents and damages accrued or accruing under this Lease or arising out of any violation thereof, or LESSOR may sue and recover without declaring this Lease void or entering into possession of said premises. 13. Every demand for rent due wherever and whenever made shall have the same effect as if made at the time it falls due and at the place of payment or on the premises. LESSOR may receive and collect any rent due, and such collection or receipt shall not operate as a waiver of, nor affect such notice, suit or judgment. Any notice or summons to be served by or on behalf of LESSOR upon LESSEE under this Lease or in connection with any proceeding or action growing out of this Lease or the tenancy arising therefrom, may be sufficiently served by leaving such notice or summons addressed to LESSEE upon the said demised premises. 14. The LESSEE shall insure the subject premises against loss by personal injury or property damage due to negligent supervision and endorse the City of Owasso, Oklahoma, as an additional insured thereon. Such insurance shall be at LESSEE'S cost and in an amount not less than One Million and no/100ths Dollars ($1,000,000.00). A copy of the evidence of insurance shall be supplied to the City Manager of LESSOR. 15. The LESSEE shall assume any and all property tax obligations imposed upon the property of LESSEE during the term of this Lease, including any increases thereon. 8 16. And the LESSOR hereby covenants and agrees that if the ' LESSEE shall perform all the covenants and agreements herein stipulated to be performed on LESSEE'S part, the LESSEE shall at ~ all times during said term have the peaceable and quiet enjoyment ~ and possession of said premises without any manner of let or hindrance from LESSOR or any person or persons lawfully claiming ' said premises. 17. LESSOR and LESSEE mutually agree that either of them may r terminate this Lease at the end of the above-stated initial term by giving the other party written notice thereof at least sixty (60) days prior thereto. In the absence of such notice, this Lease shall continue on the terms and conditions contained herein and in force prior to the expiration of the above-stated initial term on a month-to-month basis unless terminated by either party upon sixty ~ (60) days written notice. 18. LESSEE shall hold the City of Owasso, Oklahoma, its officers, agents, employees and independent contractors, harmless and fully indemnify said City of and from any and all claims of ' neglect, negligence, liability for personal injury or property ~ damage occurring during the term of this Lease, except as the same may arise from the negligence of LESSOR, LESSOR'S agents or employees. This indemnification and hold harmless agreement shall extend to reasonable attorneys fees and costs incurred in defending itself from any claims made during the term of the Lease, including therewith Alternative Dispute Resolution Attorneys fees and costs. 9 19. LESSOR or LESSEE may request that the terms and provisions of this Lease be reopened upon thirty (30) days notice in writing to the other party. Each party shall attempt, at this point, to address any such issues raised by the other, but the process of reopening or renegotiating shall not obligate either party to accept the proposal of the other party or to vary the terms of this agreement. IN WITNESS WHEREOF, the parties have hereunto set their hands on the day and year first above written. CITY OF OWASSO, OKLAHOMA ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney ATTEST: SECRETARY G: \LIT~LJF\LEASE.YMC BY• LESSOR MAYOR THE YOUNG MEN'S CHRISTIAN ASSOCIATION OF GREATER TULSA LESSEE BY: CHAIRMAN l~ MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: FINAL PLAT BARRINGTON POINT III DATE: June 26, 1996 BACKGROUND ~. The City of Owasso has received a request from Kourtis Properties, Inc. to review a final plat for Barrington Point III. Barrington Point III is located immediately south of Barrington Points I & II, immediately north of the Owasso High School facility. The subject plat, if approved, would contain 32 lots on 9.19 acres, more or less. The Barrington Point Additions (I,II, and III) were reviewed in entirety by the Owasso Planning Commission in July and September of 1993. After all three received preliminary and final plat r approval by the Planning Commission, the developer filed the final plats and pursued development of Barrington Point I & II, but did not file Barrington Point III. Several explanations for not filing Barrington Point III can be determined, most notably that Barrington Point III is zoned RD (Residential Duplex) and could have developed as duplex housing. Since that time, however, the developer has opted to also develop Barrington Point III as single-family residential addition. Because of the above factors, and the amount of time that had expired, staff required the developer to go through the entire platting procedure again. The preliminary plat for Barrington Point III was reviewed and approved by the Planning Commission a second time at its February 8, 1996 regular meeting. The final plat for Barrington Point III was approved "' by the Planning Commission at their May 14, 1996 regular meeting. ' The Technical Advisory Committee reviewed the final plat for Barrington Point III at their May 1, 1996 regular meeting. At that meeting, the utility providers reviewed the plat and had ~ no comments and/or corrections. Staff comments regarding the final plat were as follows: 1. Provide staff with a lot total area sheet. This has been provided to staff. Between the preliminary plat approval and the final plat submittal, the developer changed three small facets of the plat. Those changes are as follows: 1. Provide and label a reserve area along the western property line of Lot 10, Block 2 in order to provide pedestrian access to the Owasso High School property. 2. Reduce the building lines on the side yards of Lots 18 and 28, Block 2 from 30' to 15' . 3. Change the building lines of all front yards from 30' to 25'. The construction plans for this plat have been reviewed by the Engineering Division of the Public Works Department and have been approved. Permits for the construction of the water and sewer lines have also been issued by the State of Oklahoma Department of Environmental Quality and are attached for your information and review. RECOMMENDATION Staff recommends City Council approval of the final plat for Barrington Point III ATTACIEIlVIENTS 1. Area map. ENCLOSURES 1. Final plat and covenants for Barrington Point III. ... 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COLEMAN 'F4`"•' ;'.~: s G'~ Executive Director • '' ~ •~.~. ~~~~ FRANK KEATING Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY April 23, 1996 Robert F. Carr, Jr., Director City of Owasso 207 S. Cedar Owasso, OK 74055 Re: Permit No. WL000072960251 Barrington Estates Subdivision PWSID No. 3007218 Dear Mr. Carr: Enclosed is Permit No. WL000072960251 for the construction of 2860 I.f. of six (6) inch water line, 3190 I.f. of eight (8) inch water line and appurtenances to serve the Barrington Estates Subdivision, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on April 23, 1996. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Chief Engineer before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you and retaining one (1) set for our files. Very truly yours, Garyer Construction Permit Unit Water Quality Division GK/HJT/GM/vp Enclosure cc: Dennis L. Hodo, P.E., Dennis L. Hodo, P.E., Inc. Kay Coffey, P.E., PWS District Engineer, DEQ John Terrell, Tulsa C/C Health Department Bill Warden, R.S., Regional Director, DEQ ~F S~F, lyIARK S. COLEMAN fa ~-+~'J FRANK KEATING ~, ,r, Executive Director ~-~.~ Governor _,eo~ State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY Permit No. WL000072960251 WATER LINES PWSID No. 3007218 PERMIT TO CONSTRUCT April 23, 1996 Pursuant to O.S. 27A 2-6-304, the City of Owasso is hereby granted this permit to construct 2860 I.f. of six (6) inch water line, 31 90 I.f. of eight 181 inch water line and appurtenances to serve the Barrington Estates Subdivision, located in the NE/4, SW/4 of Section 21 , T-21-N, R-14-E, I.M., Tulsa County, Oklahoma, in accordance with the plans approved on April 23, 1996. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:630) and to comply with the State Certification laws, Title 59, Section 1 101-1 1 16 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 21 That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as anew project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That the State Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 5) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards (OAC 252: 625-17-41. 1 1000 .'northeast Tenth Street, Oklahoma Rtc. Oklahoma -311 i-1°12 i~ recycled paper F ~~t, s'rg~; ¢~ ~\r•J~ E, i ~ IyiARK S. COLEMAN ~ ~'~;~ ••:'.; FR.AIVK KEATING Executive Director~~~~ Governor taoa% State of Oklahoma ~ DEPARTMENT OF ENVIRONMENTAL QUALITY Permit No. WL000072960251 ~ WATER LINES PWSID No. 3007218 PERMIT TO CONSTRUCT 6) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 7) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Chief Engineer before any such deviations are made in the construction of this project. ~ 81 That the recipient of the permit is responsible for the continued operation and ' maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this department will be notified in writing of any sale or transfer of ownership of these facilities. 91 The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 10) That any notations or changes recorded on the official set of plans and specifications in the State Department of Environmental Quality files shall be part of the plans as approved. Failure to appeal the conditions of this permit in writin within 30 da s from 9 y the date of Issue will constitute acceptance of the permit and all conditions and provisions. ~ ~ '~ G / Ge ro ge McBryde, P.E., Chief Engineer Water Quality Division 2 1000 Xorthea,t Tenth S[reet. Oklahoma C'[n. Oklahoma .311 ~-1212 ~ ' ~li recycled paper / 04~ sr,~TF. O,G. MARK S. COLEMAN aa~~' ` ~~ ~•~',~o~ FRANK KEATING Executive Director ~. ~H~~; Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY e April 23, 1996 d Robert F. Carr, Jr., Director ' City of Owasso 207 S. Cedar Owasso, OK 74055 Re: Permit No. SL000072960252 Barrington Estates Subdivision S21310 Dear Mr. Carr: Enclosed is Permit No. SL000072960252 for the construction of 7255 I.f. of eight (8) inch sewer line and appurtenances to serve the Barrington Estates Subdivision, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on April 23, 1996. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Chief Engineer before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you and retaining one (1) set for our files. Very truly yours, C,~,~ Gary K`~der Construction Permit Unit Water Quality Division GK/HJT/GM/vp Enclosure cc: Dennis L. Hodo, P.E., Dennis L. Hodo, P.E., Inc. Carl Parrott, P.E., WPC Unit Supervisor, DEQ John Terrell, Tulsa C/C Health Department Bill Warden, R.S., Regional Director, DEO .. ~ 9~'e ~ OF Oie ~• Y •- MARK S. COLEMAN ~•~~ ' ;~ FR.ANK KEATING ~ ~• ~ a Executive Director ~ ~ ~e~'.~ - Governor State of Oklahoma ~ DEPARTMENT OF ENVIRONMENTAL QUALITY :~ ~_ Permit No. SL000072960252 SEWER LINES S21310 PERMIT TO CONSTRUCT April 23, 1996 Pursuant to O.S. 27A 2-6-401, the City of Owasso is hereby granted this permit to construct ~ 7255 I.f. of eight 18) inch sewer line and appurtenances to serve the Barrington Estates ~ Subdivision, located in the NE/4, SW/4 of Section 21, T-21-N, R-14-E, I.M., Tulsa County, Oklahoma, in accordance with the plans and specifications approved on April 23, 1996. ~ By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with Discharge - OPDES (NPDES) rules OAC 252:605 and to comply with the p state certification laws, Title 59, Section 1101-1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receive supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date ~ of approval or the phases not under construction will be resubmitted for approval as anew project. 3) That no significant information necessary for a proper evaluation of the project has ~ been omitted or no invalid information has been presented in applying for the permit. 41 That wherever water and sewer lines are constructed with spacing of 10 feet or less, ' sanitary protection will be provided in accordance with OAC 252:655-9-1 (h) of the Standards for Water Pollution Control Construction Standards. ~ 51 That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 200 gallons per inch of pipe diameter per mile per day. 1 ' 9'~TF 04 ~,~ ~~ -fir. _ ~. MARK S. COLEMAN ~• • FRANK KEATING Executive Director ~`' ~a~•~..~• r Governor iem; ' State of Oklahoma ~ DEPARTMENT OF ENVIRONMENTAL QUALITY Permit No. SL000072960252 SEWER LINES PERMIT TO CONSTRUCT S21310 61 That the State Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Chief Engineer before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this department will be notified in writing of any sale or transfer of ownership of these facilities. 101 The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 1 11 That any notations or changes recorded on the official set of plans and specifications in the State Department of Environmental Quality files shall be part of the plans as approved. Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions or provisions. George McBryde, P.E., Chief Engineer Water Quality Division 2 'w. MEMORANDUM TO: MEMBERS OF THE CITY COUNCIL ~" CITY OF OWASSO FROM: DANNY EWING r• MAYOR r. SUBJECT: REQUEST FOR CONFIRMATION OF APPOINTMENTS ~~ DATE: June 28, 1996 BACKGROUND: ° Pursuant to authority contained in Article 2, Section 2-4, subsection (e) of the Charter of the City of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to appoint members to various boards, commissions, trusts, and committees; such ° appointments subject to confirmation by the City Council. Additionally, the Council has d established the same procedure, by precedent, for those appointments not specifically addressed by ordinance. It is therefore the purpose of this memorandum to recommend for Council confirmation the following appointments to the positions indicated: `~ PLANNING COMMISSION Mr Gary Wells (reappointment) 9709 N 108th E Ave Term Ending 6/30/99 °. BOARD OF ADJUSTMENT ~, Ms Vicki Tapp (reappointment) ,. 12510E 77th St N ~, Term Ending 6/30/99 ~~ Mr John Paul Phillips (new appointment) ~ 10806E 99th St N Term Ending 6/30/99 PERSONNEL BOARD Mr Jack Green (reappointment) 303E 16th St Term Ending 6/30/99 i~ APPOINTMENTS June 28, 1996 Page 2 OWASSO ECONOMIC DEVELOPMENT AUTHORITY Mr Frank Enzbrenner (reappointment) 18184E 94th St N Term Ending 6/30/01 Mr Tom Kimball (reappointment) 14931E 96th St N Term Ending 6/30/99 Mr Joe Ramey (Council Representative) 10125 N 122nd E Ave Term Ending 6/30/97 Mr Gary Akin (Chamber Representative) 315 S Cedar Term Ending 6/30/97 CAPITAL IMPROVEMENTS COMMITTEE -All terms ending 6/30/97 Danny Ewing -City Council Mary Lou Barnhouse -City Council Cloyd O'Dell -Citizen Ray Haynes -Planning Commission Peggy Robinson -Newspaper/Media Jim Ablett -Citizen/PSO Tom Kimball - OEDA Representative Frank Enzbrenner -Banking Representative John Groth -Citizen Sherry Bishop -City Finance Director Bob Allen -Fire Chief Maria Alexander -Police Chief Robert Carr -Public Works Tim Rooney -Community Development Director Rodney JRay -City Manager APPOINTMENTS June 28, 1996 Page 3 ANNEXATION COMMITTEE -All terms ending 6/30/97 Ray Haynes -Planning Commission Charles Willey -Planning Commission Dale Johnson -Public Schools Mike Helm -City Council Dr Tracy Standridge -City Council Bob Allen -Fire Department Maria Alexander -Police Department Robert Carr -Public Works Rodney JRay -City Manager Tim Rooney -Community Development Ron Cates -City Attorney REGIONAL METROPOLITAN UTILITY AUTHORITY Ms Sherry Bishop City Treasurer Term Ending 6/30/97 Mr Robert Carr Public Works Director Term Ending 6/30/97 TRANSPORTATION POLICY COMMITTEE Mr Danny Ewing City Council Term Ending 6/30/97 Mr Robert Carr, Alternate Public Works Director TRANSPORTATION TECHNICAL COMMITTEE Mr Robert Carr PE Public Works Director Term Ending 6/30/97 1 Mr Phil Lutz, Alternate Engineering Staff APPOINTMENTS June 28, 1996 Page 4 INCOG BOARD OF DIRECTORS Mr Danny Ewing, Mayor Term Ending 4/30/97 Mr Rodney J Ray, City Manager Alternate INCOG ENVIRONMENTAL POLICY COMMITTEE Mr Robert Carr PE Public Works Director Term Ending 6/30/97 METROPOLITAN ENVIRONMENTAL TRUST Mr Robert Carr PE Public Works Director Term Ending 6/30/97 RECOMMENDATION: I recommend Council confirmation of the above appointments. ATTACHMENTS: 1. List of Boards, Commissions, Trusts, Committees with current membership OWASSO PLANNING COMMISSION FY 95-96 MEMBERS Ray Haynes, Chairperson 110E 24th Ct Owasso, OK 74055 272-9884 Term Expires: 6/30/97 ~ Jerry Cole 8701 N 123rd E Ave Owasso, OK 74055 - 272-2224 Term Expires: 6/30/97 Charles Willey, Vice Chairperson 2401 N Birch Owasso, OK 74055 272-1924 Term Expires: 6/30/98 Dewey Brown 10804E 99th St N Owasso, OK 74055 (unlisted phone) Term Expires: 6/30/98 Gary Wells, Secretary 9709 N 108th E Ave Owasso, OK 74055 272-7136 Term Expires: 6/30/96 STAFF SUPPORT Tim Rooney Community Development Director Marsha Hensley, Recording Secretary Community Development Secretary This Commission meets on the second Tuesday of each month at 7:00 p.m. at the Community Center. Meetings last approximately two hours. Staff support is provided by the Community Development Department. This is aquasi-legislative commission whose function is to review and recommend to the City Council actions relating to zoning, platting, subdivision construction, annexation, and other related planning functions. Members are appointed by the Mayor for three-year terms, with City Council confirmation. OWASSO, OKLAHOMA OWASSO BOARD OF ADJUSTMENT FY 95-96 OWASSO, OKLAHOMA MEMBERS STAFF SUPPORT Pat Imbriano PO Box 685 Owasso, OK 74055 272-6663 Term Expires: 6/30/97 Gale Whitaker 7413 N 122nd E Ave Owasso, OK 74055 272-1689 Term Expires: 6/30/98 Wayne Vines, Chairperson 7808 N 131st E Ave Owasso, OK 74055 272-2750 Term Expires: 6/30/98 Vicki Tapp, Secretary 12510E 77th St N Owasso, OK 74055 272-6926 Term Expires: 6/30/96 Terri Houdyshell, Vice Chairperson 9609 N 110th E Ave Owasso, OK 74055 272-0451 Term Expires: 6/30/96 Tim Rooney Community Development Director Marsha Hensley, Recording Secretary Community Development Secretary This Board meets on the fourth Tuesday of the month at 7:00 p.m. as called by the Chairperson when there is business to be addressed. The Board acts on all requests with regard to zoning variances and exceptions. The meetings last approximately one hour, with an average of three to four meetings a year. Meetings are held at the Community Center with staff support given by the Community Development Department. Members are appointed by the Mayor for three-year terms, with City Council confirmation. OWASSO PERSONNEL BOARD FY 95-96 OWASSO, OKLAHOMA Michael Anderson 12710E 77th Pl N Owasso, OK 74055 274-7318 Term Expires: 6/30/98 Jack Green 303E 16th St Owasso, OK 74055 272-9019 Term Expires: 6/30/96 James Hughes 7906 N 132nd E Ave Owasso, OK 74055 274-0222 Term Expires: 6/30/97 STAFF SUPPORT Regena Rogers Finance Dept This Board meets where there is business to be addressed relating to appeals of personnel decisions. Meetings are called by the Chairperson when a petition from an employee is received in the City Clerk's office per the Personnel Policy Manual. Meetings are held in the Lower Level Conference Room at the City Hall and last two to three hours. The members are appointed by the Mayor with Council confirmation. OWASSO ECONOMIC DEVELOPMENT AUTHORITY OWASSO, OKLAHOMA MEMBERS Gary Akin Brenda Lawrence, Secretary 315 S Cedar 7702 N Owasso Expy Owasso, OK 74055 Owasso, OK 74055 272-2141 (w) 371-2489 (h) Term Expires: 6/30/96 272-0809 (w) (Chamber Representative) Term Expires: 6/30/00 Tom Kimball, Chair Danny Ewing 14931E 96th St N 9603 N 109th E Ave Owasso, OK 74055 Owasso, OK 74055 272-2519 (h) 272-7975 (w) 272-1146 (w) Term Expires: 6/30/96 Term Expires: 6/30/94 (Council Representative) Bill Retherford Alan Anderson 8545E 41st St PO Box 1800 Tulsa, OK 74145 Owasso, OK 74055 663-1414 (w) 272-5048 (h) Term Expires: 6/30/97 272-5103 (w) Term Expires: 6/30/98 STAFF SUPPORT Frank Enzbrenner, Vice Chair PO Box 350 Owasso, OK 74055 272-1493 (h) 272-9581 (w) Term Expires: 6/30/96 Rodney Ray City Manager Sherry Bishop Finance Director Angela Henderson Economic Development Director This Authority meets on the second Thursday of each month at 10:00 a. m. in the Conference Room at Owasso City Hall. Meetings last approximately one hour. The duties of this Authority are to plan, implement and promote projects and programs that will directly benefit the economic well being of the community. Members are appointed by the Mayor for five-year terms, with City Council Confirmation. * See Attached OWASSO CAPITAL IMPROVEMENTS COMMITTEE FY 95-96 OWASSO, OKLAHOMA MEMBERS Danny Ewing Mary Lou Barnhouse 9603 N 109th E Ave 303 N Elm Owasso, OK 74055 Owasso, OK 74055 272-6927 272-1363 Cloyd O'Dell Ray Haynes 9706 N 109th E Ave 110E 24th Ct Owasso, OK 74055 Owasso, OK 74055 272-7615 272-9884 Peggy Robinson Jim Ablett 202 E Second Ave PO Box 867 Owasso, OK 74055 Owasso, OK 74055 272-1155 (w) 599-3264 Frank Enzbrenner John Groth PO Box 350 801 N Dogwood Owasso, OK 74055 Owasso, OK 74055 272-9581 272-5179 Rodney J Ray Maria Alexander PO Box 180 PO Box 180 Owasso, OK 74055 Owasso, OK 74055 272-2251 272-2244 Sherry Bishop Doug Groves PO Box 180 PO Box 180 Owasso, OK 74055 Owasso, OK 74055 272-2251 272-4959 Bob Allen Robert Carr PO Box 180 PO Box 180 Owasso, OK 74055 Owasso, OK 74055 272-1473 272-2251 Tim Rooney STAFF SUPPORT PO Box 180 Owasso, OK 74055 Marsha Hensley, Secretary 272-2251 Community Development Secretary This committee meets for three to four months in late winter and early spring to review Capital requests and recommend action to the City Council. The committee also adopts a revised Capital Improvements Plan each year for recommendation to the Council. Meetings last from one to two hours. Staff members and City Council membership on the committee is determined by virtue of their position. Other members are appointed by the Mayor with Council confirmation. Terms expire on June 30 of each year. OWASSO ANNEXATION COMMITTEE FY 95-96 OWASSO, OKLAHOMA MEMBERS ' Ray Haynes Planning Commission 110E 24th Ct ' 272-9884 ~ Charles Willey Planning Commission 2401 N Birch 272-1924 Dale Johnson Owasso Public Schools 1501 N Ash 272-5367 Joe Ramey City Council 1802 N Cedar 272-2520 Charles Burris City Council 12005E 87th Pl N 272-1978 Bob Allen Owasso Fire Chief 8901 N Garnett 272-1473 Maria Alexander Owasso Police Chief 101 N Main 272-2244 Doug Groves Engineering Technician 207 S Cedar 272-4959 Robert Carr Public Works Director 207 S Cedar 272-4959 Rodney Ray City Manager 207 S Cedar 272-2251 Tim Rooney Community Development Director 207 S Cedar 272-2251 Ron Cates City Attorney Suite 680, Parkcentre 525 S Main Tulsa, OK 74103 582-7447 STAFF SUPPORT Marsha Hensley, Secretary Community Development Secretary This Committee meets as needed to review annexation requests and recommends action to the Planning Commission and City Council based on the City's annexation criteria. Meetings are generally held at 5:30 p.m. at the Community Center. Terms expire on June 30 of each year; with some members serving by virtue of another office or authority. W INDIVIDUAL COMMITTEE APPOINTMENTS OWASSO, OKLAHOMA INDIAN NATIONS COUNCIL OF GOVERNMENT - INCOG Charles Burris Councilor (12/31 /96) Rodney Ray, Alternate City Manager Appointed by the Mayor with Council confirmation to a two year term expiring on December 31 of each year. ' Meetings are held on the second Thursday of each month at 1:30 p.m. in the Aaronson Auditorium at Tulsa City-County Library and last approximately two hours. ' This is a regional council of local governments involved with planning functions and Federal grant review functions. REGIONAL METROPOLITAN UTILITY AUTHORITY (RMUA~ ~ Sherry Bishop City Treasurer ' Robert Carr Public Works Director Appointed by the Mayor with Council confirmation to a one year term expiring on June 30 of each year. ~ Meetings are held quarterly on the fourth Tuesday of the month at 8:30 a.m. at the Tulsa City- County Library and last approximately one hour. This is a Public Trust of area cities emphasizing sewer planning and operations. INCOG LEGISLATIVE CONSORTIUM Rodney J Ray City Manager i~ ENVIRONMENTAL POLICY COMMITTEE Robert Carr Public Works Director Rodney J Ray, Alternate City Manager '~' METROPOLITAN ENVIRONMENTAL TRUST Robert Carr Public Works Director Appointed by the Mayor with Council confirmation. No term specified in the Trust Indenture Meetings are held on the second Tuesday of each month at 10:00 a. m. and last approximately two hours. TULSA METROPOLITAN AREA TRANSPORTATION AUTHORITY - POLICY COMMITTEE Charles Burris Mayor Robert Carr, Alternate Public Works Director Appointed by the Mayor with Council confirmation to a one year term expiring on June 30 of each year. ' Meetings are held on the second Wednesday of each month at 1:30 p.m. in the City Hall of the City of Tulsa and last approximately one and one-half hours. This Authority is a regional transportation planning organization emphasizing long range highway and street systems. TULSA METROPOLITAN AREA TRANSPORTATION AUTHORITY -TECHNICAL COMMITTEE Robert Carr Public Works Director Doug Groves Engineering Technician Appointed by the Mayor with Council confirmation to a one year term expiring on June 30 of each year. Meetings are held at 10:30 a.m. on the second Wednesday of each month on the 11th floor at Tulsa City Hall and last approximately one and one-half hours. This is the technical advisory group for the TMATS policy committee. REGIONAL ENHANCED 911 BOARD Maria Alexander Chief of Police Appointed by the Mayor with Council confirmation to a three-year term. The current term will expire on June 30, 1999.