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Home My WebLink About1996.06.18_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: June 18, 1996 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 14, 1996. -M/3 A, A 1 *07 ) G;� Marcia outwell, City CIA AGENDA 1. Call to Order Mayor Ewing 2. Invocation Councilor Helm 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of June 4, 1996 Regular Meeting and June 6, 1996 Special Meeting. Attachment #5 Owasso City Council , June 18, 1996 Page 2 ' 6. Request Approval of Claims. Attachment #6 ' 7. Consideration and Appropriate Action Relating to a Request for Council Adoption of Resolution 96 -09, a Resolution Adopting a FY 1996 -97 Budget for all Funds Administered by the City. Mr Ray Ms Bishop Attachment #7 Staff will recommend City Council adoption of Resolution #96 -09 and that the appropriate filing of the budget occur subsequent to the adoption of the resolution. 8. Consideration and Appropriate Action Relating to an Agreement Between the City of Owasso and the Oklahoma Tax Commission Providing for the Tax Commission to Administer the City's Sales Tax Ordinance and Authorizing the Mayor to Execute Such Agreement. Ms Bishop Attachment #8 Staff will recommend City Council approval of an agreement providing for the collection and remittance of municipal sales tax by the Oklahoma Tax Commission and that the Mayor be authorized to execute the necessary documents relating to that agreement. Owasso City Council June 18, 1996 Page 3 9. Consideration and Appropriate Action Relating to an Agreement Between the City of Owasso and the Oklahoma Tax Commission Providing for the Tax Commission to Administer the City's Use Tax Ordinance, and Authorizing the Mayor to Execute Such Agreement. Ms Bishop See Attachment #8 ' Staff will recommend City Council approval of an agreement providing for the collection and remittance of municipal use tax by the Oklahoma Tax Commission and that the Mayor be authorized to execute the necessary documents relating to that agreement. ' 10. Consideration and Appropriate Action Relating to a Request for a Supplemental Appropriation to the FY 1995 -96 General Fund, Fire Department Budget. ' Ms Bishop Attachment #10 ' Staff will recommend Council approval of a supplemental appropriation to the General Fund's Fire Department 1995 -96 budget in the amount of $ AO) 03 1 11. Consideration and Appropriate Action Relating to a Request for Final Acceptance of Work ' Performed Under Contract for Construction of Parking Lot and Drainage Improvements for Precision Components Inc by R L Hensley Construction Inc, and Authorization for Final Payment and Release of Retainage to the Contractor. ' Mr Groves Attachment #11 ' Staff will recommend Council acceptance of the work performed under the contract, and that final payment be authorized to include any rtainage held by the City. 1 Owasso City Council June 18, 1996 Page 4 , 12. Consideration and Appropriate Action Relating to a Request to Extend Beyond its Original Term an Agreement Between the City of Owasso and FOP Lodge #149, and an Agreement ' Between the City of Owasso and IAFF Lodge #2789. Mr Ray Attachment #12 The staff will recommend Council approval of an extension of the existing 1995 -96 labor contracts with the FOP and the IAFF until such time as new contracts can be agreed upon and ratified by the individual Lodges and City Council. 13. Consideration and Appropriate Action Relating for CDBG Grant Funds from the Oklahoma Authorizing the City Mr McElrath Attachment #13 Manager to Submit Such Resolution #96 -10, a Resolution Applying Department of Commerce (ODOC) and to the ODOC. Staff will recommend Council approval of Resolution #96 -10, requesting financial assistance from the Oklahoma Department of Commerce, and that the City Manager be authorized to submit the Resolution as an application for $75,000 for a senior citizen facilities rennovation project. 14. Consideration and Appropriate Action Relating to a Request for Council Approval of a Citizen Participation Plan for the FY -96 CDBG Program. Mr McElrath See Attachment #13 Staff will recommend Council approval of the required Citizen Participation Plan and that the Mayor be authorized to execute documents relating to that plan. Owasso City Council June 18, 1996 Page 5 15. Report from City Manager 16. Report from City Attorney 17. Reports from City Councilors 18. Unfinished Business 19. New Business 20. Adjournment ' OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING ' Tuesday, June 4, 1996 The Owasso City Council met in regular session on Tuesday, June 4, 1996 in the Council ' Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 31, 1996. ' ITEM 1: CALL TO ORDER ' Vice Mayor Ramey called the meeting to order at 7:05 p.m. ' ITEM 2: INVOCATION The invocation was given by Councilor Standridge. ITEM 3: FLAG SALUTE IThe flag salute was led by Vice Mayor Ramey. ITEM 4: ROLL CALL PRESENT Joe Ramey, Vice Mayor Mary Lou Barnhouse, Councilor Michael Helm, Councilor Tracy Standridge, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ABSENT Danny Ewing, Mayor ITEM 5: RECOGNITION OF RESERVE OFFICER BICYCLE PATROL. Chief Alexander, assisted by Vice Mayor Ramey, presented certificates of recognition to Stacey Hillis, Tracy Townsend and Chris Colgan. These reserve officers, along with Scott Oelke, researched and started a bicycle patrol to support bicycle safety programs, parades, and patrol of parks and neighborhoods. They have purchased their own equipment and paid for their own training. Chief Alexander expressed appreciation for the work they are doing. Owasso City Council June 4, 1995 ITEM 6: REQUEST APPROVAL OF THE MINUTES OF MAY 21 1996 REGULAR MEETING. Mr Helm moved, seconded by Mr Standridge, to approve the minutes as submitted, by reference made a part hereto. AYE: Helm, Standridge, Barnhouse, Ramey NAY: None Motion carried 4 -0. ITEM 7: REQUEST APPROVAL OF THE CLAIMS. Mr Helm moved, seconded by Mr Standridge, that the following claims be approved as submitted: (1) General Fund $31,774.27; (2) Workers Comp Self -Ins $844.48; (3) Ambulance Service Fund $1,454.56; (4) City Garage $1,240.99; (5) Capital Improvements $206.82; (6) Capital Projects Grant $1,853.69. AYE: Helm, Standridge, Barnhouse, Ramey NAY: None Motion carried 4 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST BY A CITIZEN TO ADDRESS THE COUNCIL RELATING TO A CODE VIOLATION. Mr James Pike addressed the Council regarding an inoperable vehicle in his driveway. Mr Pike said he did not believe the vehicle to be inoperable because he had aired the tires and it is mechanically operable. The rear glass is broken and the safety sticker is not current. Mr Pike requested that he not be asked to remove the vehicle until his pending divorce is settled because the vehicle is a part of the property in litigation. Mr Cates responded that even though the vehicle is mechanically operable, it is not legally - operable because of the broken glass and expired safety sticker. Code Officer Ted McCord said that this had been an ongoing problem for approximately two years and that he had received several complaints from neighbors. On May 20, 1996, Mr McCord placed a sticker on the vehicle that explained that the code violations existed and that it had to be removed within 48 hours. This followed a letter which had been sent to Mr Pike on May 7, explaining that he had ten days in which to comply with city ordinances. On May 21 Mr Pike requested a hearing before the City Council. Mr Ray explained that the Council had the option of granting a request for an extension of time in which N Owasso City Council June 4, 1995 to remove the vehicle or to take no action, which would uphold the order to remove the ' inoperable vehicle. The Council took no action. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER y CONTRACT FOR CONSTRUCTION OF STREET REPAIRS AND MODIFICATIONS AT VARIOUS LOCATIONS BY NEWMAN CONTRACTING COMPANY INC. AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE TO THE CONTRACTOR. r On January 16, 1996, the City Council approved the award of a contract for street repairs and modifications to Newman Contracting Company. That work has all been completed and a final inspection held. Following the final inspection, a punch list was given to the contractor, and all items on that punch list have been completed. Mr Standridge moved, seconded by Ms Barnhouse, to accept the work performed under the contract for construction of street repairs and modifications, release of retainage and authorization for final payment to Newman Contracting Company Inc in the amount of $4289.76. AYE: Standridge, Barnhouse, Helm, Ramey NAY: None Motion carried 5 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF IMPROVEMENTS TO THE OFF -SITE SANITARY SEWER SYSTEM CONSTRUCTED TO SERVE THE SOUTHERN LINKS SUBDIVISION. The on -site sewer lines for Southern Links development, located on the south side of 86th St N on the west side of the city, were accepted by the City Council on August 15, 1995. The off - site sanitary sewer installation has now been completed, all permits have been obtained, and an inspection and testing have been completed. A punch list was developed during the inspection, and all items on that punch list have been completed. A one -year maintenance bond will be provided upon acceptance of the off -site sanitary sewer by the City Council. Councilor Barnhouse questioned item #6 on the punch list pertaining to water running through manhole #2N. Mr Carr explained that after the punch list was given to the developer, it was determined that the water leak was in the on -site sewer line rather than the off -site. Mr Ramey moved, seconded by Mr Helm, to accept the off -site sanitary sewer lines constructed the serve the Southern Links development. 3 Owasso City Council June 4 1995 , AYE: Ramey, Helm, Standridge, Barnhouse NAY: None , Motion carried 4 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A , REQUEST FOR CITY COUNCIL APPROVAL OF A CONTRACT FOR POLICE UNIFORM CLEANING SERVICE. In April of this year, bid specifications for laundering and dry cleaning of police employee uniforms were developed and sent to all dry cleaning businesses in Owasso. This action is taken prior to the beginning of each fiscal year. The specifications included cost of cleaning per individual item. Two vendors submitted timely bids, with one bid being received after the closing time. Bids were submitted by Yale Cleaners (two bids) and Three Lakes Laundry. The Three Lakes Laundry bid was significantly lower than the other two. Mr Helm moved, seconded by Mr Standridge, to approve a one year contract with Icky's Three Lakes Laundry & Dry Cleaning as submitted in the bid proposal, for the purpose of providing uniform cleaning services to the Owasso Police Department. AYE: Helm, Standridge, Barnhouse, Ramey NAY: None Motion carried 4 -0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL. Mr Ray told the Council that the outsourcing of fuel management services has occurred since the first contract was awarded in October of 1993. An evaluation of the program indicated that it should be continued. Bid specifications were developed and bid packets mailed to five vendors and a notice was placed in the newspaper. Bids were received from Go! Systems (the current vendor) and Fuelman of Oklahoma and were opened on May 23. Bids were based on the OPIS average wholesale cost of fuel plus a set margin. GO! Systems bid a margin of 6C per gallon and Fuelman's margin was 9.& per gallon. Mr Standridge moved, seconded by Mr Helm, that a one -year contract for gasoline and diesel fuel be awarded to GO! Systems at a margin of 6C per gallon, based on the OPIS average wholesale cost of fuel on a weekly basis, and that the Mayor be authorized to execute the necessary documents. 4 Owasso City Council June 4, 1995 AYE: Standridge, Helm, Barnhouse, Ramey NAY: None Motion carried 4 -0. ITEM 13: PRESENTATION TO THE CITY COUNCIL OF THE PROPOSED FY 1996 -97 BUDGET. Mr Ray made a presentation to the City Council of the proposed FY 1996 -97 budget, stressing the parts of the budget receiving major emphasis. The next step in the budget process is to hold a public hearing for comments and input, followed by adoption of the budget at the next regular meeting. Mr Ramey moved, seconded by Ms Barnhouse to set a public hearing on the budget at 7:00 p.m. on Tuesday, June 11, 1996 at the Owasso Community Center. AYE: Ramey, Barnhouse, Helm, Standridge NAY: None Motion carried 4 -0. ITEM 14: REPORT FROM CITY MANAGER No report. ITEM 15: REPORT FROM CITY ATTORNEY No report. ITEM 16: REPORT FROM CITY COUNCILORS No report. ITEM 17: UNFINISHED BUSINESS None. ITEM 18: NEW BUSINESS None. 5 Owasso City Council ITEM 19: ADJOURNMENT. Mr Standridge moved, seconded by Ms Barnhouse, to adjourn. AYE: Standridge, Barnhouse, Helm, Ramey NAY: None Motion carried 4 -0, and the meeting was adjourned at 8:00 p.m. Marcia Boutwell, City Clerk rel Danny Ewing, Mayor June 4, 1995 OWASSO CITY COUNCIL ' MINUTES OF SPECIAL MEETING THURSDAY, JUNE 6, 1996 ' The Owasso City Council met in special session on Thursday, June 6, 1996 in the Owasso City Hall Conference Room, 207 S Cedar, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Tuesday, June 4, 1996. ITEM 1: CALL TO ORDER Mayor Ewing called the meeting to order at 6:50 p.m. IITEM 2: ROLL CALL PRESENT Danny Ewing, Mayor Joe Ramey, Vice Mayor Mary Lou Barnhouse, Councilor Tracy Standridge, Councilor Michael Helm, Councilor STAFF Rodney J Ray, City Manager Ron Cates, City Attorney A quorum was declared present. ABSENT ITEM 3: REVIEW FINANCING OF THE GOLF COURSE ACQUISITION ISSUES AND DOCUMENTS AND OWRB LOW- INTEREST LOAN DOCUMENTS. NO ACTION WILL BE TAKEN. Keith McDonald, Scott Brown, and Alan Brooks, along with Mr Ray, reviewed the actions that will need to be taken to finance the acquisition of the golf course. The OWRB low - interest loan documents were also discussed. No action was requested or taken. W. ITEM 4: ADJOURNMENT Mr Helm moved, seconded by Mayor Ewing to adjourn. AYE: Helm, Ewing, Barnhouse, Standridge NAY: None Motion carried 4 -0 and the meeting was adjourned at 9:05 p.m. Marcia Boutwell, City Clerk Danny Ewing, Mayor CTTY OF OWASSO GFNF,RA.T, FTTNTI 6/14/96 A :OR: ?7 A/P CLATMS REPORT APAPVR PAGE: PO # VFNnnR T)R(;rRTPTTnN AMnUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- MANAGFRT AT, ------------------------ - - - - -- C:nMMTTNTTY nEVF.T.nPMFNT ------------------------ - - - - -- 960116 960043 AT &T WTRFT.F.SS SF.RVT('F.R PHONE USF -RAY 96.19 GO SYSTEMS 960247 ATRT WTRFT,F,SS SFRVTrV(; PHONE ITSF,- RAY 22.90 RF.PATP.S 5/96 9A2?5R GO SYSTEMS FTTF.T. 5/9A 49. RR T,TCFNSF, RFNF,WAT, 96 2254 C:TTY GARAGE RF,PATRS 5/96 98.71 RFTMR PETTY CASH 15.00 96 ?388 RFASCIRS PRTC P RTTF DEPT T)TR MFETTNG FYP 9.70 t 9624:4 RF,ASnRS PRTCR RTTF, VHS TAPES 27•RA 96 246? AT.TFRN.ATTVF FNVTRONMFNTG nFPT nIR TRATNTNG ? 75.00 962464 TREASURER PETTY CASH RF,TMR PETTY CASH 5.110 DEPARTMENT TnTAT, _ _ _ _) 9q4 . A9 FTNANCE ------------------------------ ' 962395 CPR RtTSTNFSS; TNC. ANNTI.AT. MATNTF.NAN('F 1718S.00 9624110 nn7TFR PRTNTTNG PURCHASE, nRnFRS 51.8.q8 962464 TREASURER PETTY CASH RF.TMR PETTY CASH 5.00 DEPARTMENT TnTAT, _ _ _ _) 11711.28 C:nMMTTNTTY nEVF.T.nPMFNT ------------------------ - - - - -- 960116 TUJ.SA COUNTY MTS nTAT. -TIP SF.RVTCF 40.00 962293 GO SYSTEMS FTJFT, 5/9A 197,54 962 ?54 CTTY GARAGE RF.PATP.S 5/96 A9.21 962425 m( STATE DEPT OF 14F.AT,TN T,TCFNSF, RFNF,WAT, 79.00 962464 TREASURER PETTY CARP RFTMR PETTY CASH 15.00 962464 TREASURER PETTY CASH RFTMR PETTY CASH 5.00 DEPARTMENT TnTAT, = = = =) 401.75 MTTNTCTPAT. COURT ------------------------------ 960041 CHART.F.S RAMSEY RF.TATNFR 8?5.nn 960042 MTnHAF,T. D. HTT,SARFrT( RFTATNF,R 925.00 ' DEPARTMENT TOTA.1. ' F,NGTNFFRTNC; R C'TTY nF nWASSn SPNE,RAT, PUNn 6/14/96 8;03; 77 A/P rT.ATMS REPORT APAPVR PAS W: Pn # VENDOR nFS(7RTPTTnN AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 962252 GO SYSTEMS FTIF,T, 5/96 R.62 962 ?54 CITY GARAGE RFPATRS 5/96 4,59 967427 SUBURBAN nFFTrF SUPPT,Y nFFTrE STIPPT,TE,S 1.0,00 967464 TREASURER PETTY CASH nFFTr.F STTPPT.TF.S 36,70 DEPARTMENT TOTAL = = = =) 59.41 GFNFRAT• GOVERNMENT ------------------------ - - - - -- 960004 RONALD Tl rATES RF.TATNFR 700,00 960004 Rnw,T) T) CA.TF,S SF,RVTrF,S 439.88 960413 ST FRANC:TS HOSPTTAT. -PAP FMP ASSTSTAN(-F. PRnr,RAM ?04.00 962252 nn SYSTEMS FTTF,T, 5/96 198.4? 96 ? ?54 rTTY GARAGE RFPATRS 5/96 51,13 9A2388 RFA.SnRS PRTCE RTTF TOM MF,F,TTNG EXPENSE 55.16 96 ?329 RF.THFRFORD PTTRT.TCATTnNS rT.ASSTFTF.n ADS 68,40 9A ?_41.1 RFTHFRFORT) PTTRT,T(7ATTONS T, SAT, NnTTC:ES 125.20 96 ?459 MIRFX CORP rOPTE.R M.ATNTF.IZANCF. :304.58 962460 GARRETT STGNfi T,F,TTE.RTNr, 37.5(1 9A ?461 TUT.SA WORT.T) CT•ASSTFTRn ADS 374.20 9A24133 TRFASTIRFR PETTY CASH RETMR nnr MEATS 1.98.81 96 ?464 TREASURER PETTY CASH POSTAGE 25n.00 962473 SCOTT MFT)TC:AT, CT,TNTr PRE -FMP DRUG SrREF,NS 290.0n 96 7489 MTRFX CORP rnPTFR TONER 39n.no 962490 T)n7TF,R PRTNTTNG nFFTrF STIPPT,TFS 80,00 DEPARTMENT TTITA.T, = = = =) 8S$ ?7.4T3 SUPPORT SPRUCES ------------------------ - - - - -- 96 ?253 Gn SYSTEMS FTIFT. 5/96 42.27 962754 CTTY GARAGE, RF,PATRS 5/9A 813.46 962464 TREASURER PETTY CASH C,T.nvpc;,RATTRRTPR A9,61 962482 YAT.F, TTNTFnRM RF,NTAT, TTNTFnRM rT,F.AN /RFNT 13.70 DEPARTMENT TOTAT, ____) ?1.1.54 CEMETERY ------------------------ - - - - -- 962253 Gn SYSTEMS PUT. 5/96 48. ?8 962255 E,STES TNC. WEFT) rnNTRm, rRPMTrAT,S 81.2A DEPARTMENT TnTAT, ____) 1. ?9.54 4 ' CTTY OF OWASSO GF,NFRAT, FTTNT) t6/14/96 8 :03:77 A/P MUMS RF.PnRT APAPVR PAGE: 'Pn # VFNnnR ----- nFSCRTPTTnN -- AMOUNT ---- - - - - -- ------------------- - - - - -- - -- - - - - -- - - - -- PnT,IrF SFRVTr.FS ------------------------ - - - - -- 9600R? WAT. -MART nrrTCF STYPPT.TF.S 7R.97 ' 960037 WAT, -MART nFFTCF, STTPPT,TF,S 5,33 960012 WAT. -MART MATNT STTPPT.TF.S 19.40 9A0032 WAT, -MART TRATNTNG AMMTTNTTTnN R9.76 Pni.TCR CnMMITNTCATTnNS ------------------------ - - - - -- ' 960029 UPT OF PTTRT.TC SAFETY nT.F.T(; RENT 850.00 9A1032 WAT, -MART FTT,M /T)RVF.T.nPTN(7, 25.44 960ORP WAT. -MART nPRRATTNG STIPPI.TFS 15,44 962434 RF,ASnRS PRTCF, RTTF, PRISON MRAT,SIFTT,M 1.85.40 962434 RFASORS PRTrF. RTTF FTT.M nFVF.T.nPTNG 5.59 9A ?4q6 RTT,T,S COMMTINTCATTnNS RAT)Tn REPATR 108.15 T)FPARTMF.NT TOTAL ====> A90.02 'ANTMAT. CnNTRnT. ------------------------ - - - - -- 960033 HOWARn STAMPFR RETATNFR /SF.RVTOP.5; 150.00 9AnnR9 US TF,T.F, /PA(',F, TNC. PASFR USE 1.98.5n 9619RR T.YNN PEAVEY rn. FTRT.n TFST KTTS 37.50 962253 rn SYSTEMS FTTFT, 5/9A 11946.74 96 2254 CTTY GARAGE RFPATRS 5/96 712.10 96241.0 TnTAT, RAT)TO RF,WTRF, RAnTn 35.00 9624 73 AT-CORN'S PT.TTMRTN(, GAS T.TNF.- GENFRATOR 252.49 9A2431 MTMRAT.T, ACE, HART)WARF nPF,RATTNG STTPPT,TF,S 18.86 96 ?43? OWASSO RFPORTFR C;ITRSCRTPTTnN RENEWAL R4.n0 962433 r,AT.T,'S TNr, TTNTFORM RITPPT,TES 79.94 96 2434 RF.ASORS PRTCR RTTF Fnnn -NTCH 34.50 962435 nn7TFR PRTNTTNG PRTNTRT) FORMS 467.57 96 2438 LORAN HTNG TT1TTTnN RFTMRTIRSRMF.NT 308.00 96 2477 PnT,TrE PETTY C19H RF.TMR PETTY CASH 8.9P 962477 POT.TCR PETTY CASH POSTAGE 38,5? 9A 2477 POT,TCF, PETTY CASH UNTFORM STTPPT,TFS 1.3.90 96?477 POT.TCF PFTTY CASH RFTMR FTTF.T. ?6.0? ' DEPARTMENT TOTAL, = = = =) 41525.A3 Pni.TCR CnMMITNTCATTnNS ------------------------ - - - - -- ' 960029 UPT OF PTTRT.TC SAFETY nT.F.T(; RENT 850.00 9A1032 WAT, -MART FTT,M /T)RVF.T.nPTN(7, 25.44 960ORP WAT. -MART nPRRATTNG STIPPI.TFS 15,44 962434 RF,ASnRS PRTCF, RTTF, PRISON MRAT,SIFTT,M 1.85.40 962434 RFASORS PRTrF. RTTF FTT.M nFVF.T.nPTNG 5.59 9A ?4q6 RTT,T,S COMMTINTCATTnNS RAT)Tn REPATR 108.15 T)FPARTMF.NT TOTAL ====> A90.02 'ANTMAT. CnNTRnT. ------------------------ - - - - -- l 5 96003? WAT. - MART nPERATTNG (;TTPPT.TFR 7,46 9A ??53 C;n SYSTEMS FTTF,T, 5/9A 88.19 96 ?387 STITHF.RT.ANT) STNH; FAUCETS 114. ?!3 962416 GARRETT STGNS WARNTNG STC;NS ?0.00 96?431 KTMRAT.T. ArF. HARnWARF. GATE HARnWARF. ?:3,38 l 5 6/1.4/91) R :03 : ?7 rTTY nF OWASSO GF.NF.RAT. FTTNT) A/P r.T.ATMS REPORT APAPVR PACE: 6 PO # VENDOR DRSCRTPTTON AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 967464 TREASURER PETTY CASH RFTMR PETTY CASH 6.89 96 ?477 PnT,TrF PETTY CASH RF,TMB PETTY CASH 10.00 DEPARTMENT TOTAL ____) 7 20.70 FTRF, SFRVTCF,S ------------------------ - - - - -- 96015? ITS TF.T.E /PArF; TNC, PAGER ITSF 38.40 9A0 ?47 AT*T WTRF,T,FSS SFRVTrFS PHONE TTSF -AT,T, 19.91, 96O ?47 AT &T WTRET.FSS SFRVTrF.S PHONE. TTSR- AT.T.FN 45.40 960563 COPT SnTiRrF TNr. rnPTF,R LEASE 1.54.00 9A?189 WAT. -MART OPFRATTNC SITPPT.TFS 47.47 9A 2253 Cn SYSTEMS FTTFT, 5/96 349.73 96 ? ?87 SAF- T- fT.nVF TNr SAFETY CiT.nVFS /GT.ASSF.S 107,00 9A2375 TTNDFRWnnD SOD FARM SOD /FTRF STATTnN 780.00 962402 KTMRAI.T. ACE HARnWARF. MATNT /RFPATR STTPPT.TRS 183,67 962404 JOFS PRINT SHOP PRTNTF,T) FnRMS 780.00 967477 SURTTRRAN OFFTCF. SUPPLY OFFTCE STTPPT.TF.S 13,62 DEPARTMENT TOTA.T, ____) 7,004.20 CTVTT, DEFENSE ------------------------ - - - - -- 9AO007 AT &T WTRFT.FSS SFRVTCFS PHnNF. ITSF- STAMPER 11,50 9AO715 GODDARD F,NTFRPRTSF.S STRRN MATNTFNANrE 13875.00 DEPARTMENT TOTAT, ____) 1,886.50 STREETS ------------------------ - - - - -- 962OA6 JOHN HFN7FT. rn TNr PATNT /STnRM nRATNS 59.50 962088 APAr- nKT,AHnMA, TNr. ASPHAT,T /108TH F, AVE 1139.08 967753 Gn SY(;T.F.MS FT1F.1. 5/96 566.07 9A2 254 rTTY GARAGE REPATRS 5/96 413.71 967755 FSTF.S TNr, WEED CnNTRnT. CHFMTr.AT.S 81.77 967780 WF,t,SCn TNC CYT,TNDF,R RF,NTAT, 9.58 96 2299 MTT.T. rRFRK T.TTMRFR Tr RTTPPT. RFPATR SUPPT.TFS A8,44 967309 YAT,F TTNTFnRM RENTAL TTNTFnRM CLEAN/RENT 175.00 96 ?476 ENT-OW FORT) TRACTOR; TNC PARTS- RATWTNO MOWER 107,67 91, ?491 TUT,SA COUNTY Rnrr STGNS, CLAMPS 98.00 DEPARTMENT TnTAT, ====) 1 , $9:3.'3? RF.CRFATTON CENTER ------------------------------ ' rn SYSTEMS FTTFT. 5/9A 967754 CTTY GARAGE RFPATR.r, 5/9A 96?40q KTMRAT.T. ACE HARDWARE MATNT /RF.PATR RTTPPT.TES r.TTY nF nwASSn STrNS- PnNT)S 96 '1418 HUSHES I.TIMRFR CO RF.PATR SITPPI.TF.S SPNFRAT, FITNT) ARLEY nWF,NS ' 96?419 ART.EY OWENS A/P f'J.ATMS REPORT APAPVR PACE: MOW RAYOI,A 6/14/96 S :OR :27 MOW RATH 9A ?4 ?1 RATT,F,Y POITTPMF,NT ' - - -Pn -# - -- -------- VFNT)nR - ---- - - - - -- ----- T)F,SC:RTPTTnN - -- - -- AMnuNT - - - -- - - - -- rT,F,AN F,T,M rRFF,K RFSTRnnM(; 9A2 253 rn SYSTF,MS CHATN SAW PARTS FIJFT, 5/90 12.17 ' 96 ?4A6 MTT.I. rRFF.K T.TIMRF.R R STIPPI. SMAT.T. TOOLS 967467 -- - - - - -- IJNTFnRM CT,F,AN /RENT 962468 DEPARTMENT TOTAL _ _ _ _) 96'.485 1.2.17 ' SWTMMTNr PnnT, TULSA COUNTY RnCr ST(;NS;(''T..AMPS T)F,PARTMF.NT TOTAL ------------------------------ 9A2417 rT.ASRT(' FT.RCTRTC TNC FT.F.CTRTCAT. RF.PATRS 73.20 DEPARTMENT TOTAL ____) 73.70 op I pp 1 1 1 COMMITNTTY CENTER ------------------------------ 96 ?464 TRF.ASTTRF.R PETTY CASH RFTMR PETTY CASH 962479 ACCURATE FTRF F,nTJTPMF,NT FTRF, F,XTTNrTTTSHFR TNSP DEPARTMENT TOUT, PARK MATNTFNANCF 9A ? ?5R rn SYSTEMS FTTFT. 5/9A 967754 CTTY GARAGE RFPATR.r, 5/9A 96?40q KTMRAT.T. ACE HARDWARE MATNT /RF.PATR RTTPPT.TES 96 ?4n5 rARRETT STrNS STrNS- PnNT)S 96 '1418 HUSHES I.TIMRFR CO RF.PATR SITPPI.TF.S 962419 ARLEY nWF,NS MOW FI,M rRF,F,T( 96?419 ART.EY OWENS MOW ATOR 967470 TARRY TURNER MOW RAYOI,A 962420 TARRY TURNER MOW RATH 9A ?4 ?1 RATT,F,Y POITTPMF,NT PARTS- WREDFATFRS 967472 T1(;TT.ART.F. STF.F.T. PART) STF.FT.- GATES 9A ?458 AIIT)RF,Y REEVE rT,F,AN F,T,M rRFF,K RFSTRnnM(; 9624A5 SATI.FY FAITTPMFNT CHATN SAW PARTS 9A24AA MTT,T, CRFFF T,TJMRFR & SIJPPI, RFPA.TR STJPPT,TF,S 96 ?4A6 MTT.I. rRFF.K T.TIMRF.R R STIPPI. SMAT.T. TOOLS 967467 YAT,F TJNTFnRM RENTAL IJNTFnRM CT,F,AN /RENT 962468 ITSITART.E STF.FT. YART) FRNCR RF.PATR 96'.485 CROW 13TIRT,TNGAMF, RF,PATR PARTS 96 ?491 TULSA COUNTY RnCr ST(;NS;(''T..AMPS T)F,PARTMF.NT TOTAL FTINT) TnTAT, ____) 9.00 50.00 59.00 1 ?5.7? 109.7?., 142.00 1.39.00 ?O.F7 235.0n 80.00 330.00 49.00 83,99 14 ?.:q8 199.00 q1 .09 13,50 ?q ?5 49.60 ?A.3? 9. ?7 114.41 1, RAT .92 ?1,751.95 7 C;TTy CIF nWARsn wnmR pps, COMP BFT.F -TNG PT.AN 6/14/96 8:0-9:77 A/P r7,ATM.13 RFPCTRT APAPVR PAr.P* 7 PO # VF.Ni)np nPct('RTPTTnN AM(1TTNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- GFNFRAT. GOVFRNMF.NT ------------------------ - - - - -- 96(17 R5 RFRHT•F.y AT)MTNTGTRATORG AnMTN FF.F. R94,17 T}F,PA.RTMFNT TnTAT, _ _ _ _ } R54.17 FUND TCTTAT, _ _ _ _ } 854.7.7 rTTY OF OWAqqn AMIRITI.ANrP c;PRVTrV PTINn A/14/96 8:03:27 A/P rT.ATMc; RFPnRT APAPVR PAGF,. PO # vpNT)nR nPc;rRTPTTnt; AmnlTNT ---------- ------------------------- ------------------------- ------------- ------------------------------ 96?39? PHYT.T•Tc; SCOTT CITc;TnmpR OVFRPAYMFNT pp UPARTMENT TnTAT, lb AMRIJI.ANrF ------------------------------ 9,40151 MPT)T('Al. rOMPT.TANCP (;PFrTA RTn-WAI,;TF ';TTPPT.TRI,; 960151 MET)TrAl. rnmpy JANU SPECTA RM-WARTE STIPPI.TER 96-0?47 AT&T WTR.PI.Pc;'; 9PRVT('Fq PUMP USP-Aj-T. 960455 MWMATM-13, W. RTT,T.TNG C;PRVTrP.c; 962390 J4rFA T.ARRATORY PpnsPAM CT.TA TTSPR FPP T)PPARTMENT TOTAT, FITNn TnTAI, A7.7? ------------- 67.72 qo.otl i)o.on RR .89 I I 55f). 00 100.00 1. 7 778. 85 ------------- 1,846.57 MY or OWASSO C;TTY GARAGE, 6/14/96 8:03 :27 A/P MAW RF.PnRT APAPVT? PAGE: Pn # VFNT)nR nPc;rRTPTTnN A.MmTNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- -.TTY GARAGE ------------------------ - - - - -- 961675 HANTS SHOE & ARCH SHnP SAFETY RnnTS 97.00 96 21 63 PARTS PLUS SHnP C;UPPT,TF,S 17.20 9621 AI PARTS PT.TTS PARTS 44 2.5R 962753 Gn SYSTEMS FTTF,T, 9/96 77.76 9A ? ?54 OTTY GARAGR REPATRS 5/9A 41.24 9A ?780 wFT.Srn TNr, r..YT.TNnER RFNTAT, 90.57 96 ?R ?7 MTT.FAGR MASTERS TTRFS /RF.PATRS 9 7.50 9A2329 TNTF,RSTATF, 13A.TTERY SYSTEM RATTFRTF,S 166.85 962464 TREASURER PETTY CASH RFTMR PETTY CASH 7.50 9+52464 TRE,ASTTRFR PETTY CASH RFTMR PETTY CASH 6.35 962482 YALE TTNTFnRM RENTAL TTNTFnRM CT-FAN /RENT 89.60 962485 rRnw RTTRT,TNGAMF, RFPATR PARTS 113,75 DEPARTMENT TOTAL = = = =3 1,AfT 2,9n FTTNn TOTAL ____) 1,082.9n 10 CTTY OF OWASSn CAPTTAT, TMPRnVF,MFNTS 6/14/96 8:43: ?7 A/P MATMS RF.PnRT APAPVR PAGE: Pn # VF,NT)nR T)FSC'RTPTTnN AMnuNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- STREETS ------------------------ - - - - -- 9A1374 W5 TNC:. FNSTNFFRTNA SVS -86TH ST 4; ?7 2,9() 962443 WnRT,F,VS rRF,F,NHnT1SF. SnT)- 19TH /nnnWnnT) 65.44 DEPARTMENT TnTAT, ____> 41337,94 FUND TnTAT, GRANT) TnTAT. 1 1 1 1 1 1 1 1 1 1 4,q'37,94 1,47, ?9'3.113 11 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/25/96 :H APPROVE 06/04/96 Mayor Council Member Council Member OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES ��%�✓ ......... ?� Fi ... .IIII##. ... Finance 13.95 ..... 6 589.72 Municipal Court 0.00 1 384.99 < ::: xu ..:::.::::::::::::::::::.:;.:.>:. i:. i:. i:. i:.::. i:.; i:;::::::::::::::::: ::::.:.:.:.:...:.........OfO . :....:f::::::i:.:i:.i:.i::..:.: Building Maintenance 36.75 642.40 Central Dispatch 462.32 4,986.66 •::: :. :::Pi••.i:.i:..�:::.::.i::.iii :.i:.::::.>::::•ii:•i:.:: :::::. ::.::::::::::.::.:.:..:.........:.:...::..:::::::::::. ::...... :: j::i<i5i............... ............... ;•;•i;•i:;•:'..:.i:• is .ii::•i:.:.. .........,............33 /.:.:iti.i: {.:...... .n.......... :.i:.i:.i:.i:.i:......•::...... Fire 17625.28 052.22 :;:. i :::::::.::.:::::::.;:;. i:. i:.i:.:::::.:.:::::::.....:::<.i:.:.:.:.:.;:.::.i:.i:.i: Recreation Center 0.00 2 693.79 :: ::.. �::.i:.:: :.: •. :.i::.i: {• >i:.i:.i: {:; •:.: �:::: ::::::::::::::. i:• i:• i:• i:•}:{ •i:.i: { >.:::::::::::::::::::::: :.: :.. ii'• i:• i :.iii:.i:.i:.i:.i:.i:.:::;::::. �. �:: :.:::::: :: .iii:.i:.i Park Maintenance ._.........._............ 0.00 2.081.52 :H APPROVE 06/04/96 Mayor Council Member Council Member CITY GARAGE 'PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/25/96 APPROVE 06/04/96 Mayor Council Member Council Member OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Garage $0.00 $2,097.33 APPROVE 06/04/96 Mayor Council Member Council Member CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/08/96 APPROVE 06/18/96 Mayor Council Member Council Member OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES r � NOR NMI Finance 0.00 q66106 Municipal Court :::::::::...0.00. .......................1,293.85 Building Maintenance 0.00 665.01 v::::�;1;�!: {•i:4:4iii }} }i:• :::::nr ::::::::::::::::::::::: ii: 8i}}} is4i ....: :........ ..:.:..............:. n.:: xnw:::: :: vw:::. �::::::::::::. w: ;!{4:8:v:•i:d: ^:4::::::::::::� AiIF:::v:4:•i:•i r.. r:. v: v::::::::::: isi :.iiii:.iii:•�i1:;•i: { ?•:tipi:� titivLi ;•ii:.iitititi!L; i ^:vi:•i:L:�•� {:::::::::��: Central Disp atch ::.::.:.:::::::::183.08... ......................5..179.69 Fire..... .......... ............................... ..............:.::::::.1,604.05 32,40309 Recreation Center 0.00 2,752.12 :::::4.�:; tea[ �;'.,..•- �a�:•. ��.:.. �.? �:::;:.;:.::.:: �;»:.>:.>:.>:;:.: �:: �:.::.::.::.>:.>;:;:::::. �+::::. :. >:.; >:.;;:.; >�;:. >:.::.:.;:�• .�:��:�..::: Park Maintenance 26.58 2481.06 APPROVE 06/18/96 Mayor Council Member Council Member ow CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/08/96 DEPARTMENT OVERTIME TOTAL EXPENSES EXPENSES Garage $0.00 $2,097.33 .•FC:::y:'••.'::•••:::•::� :: s•tM'G•'.:.+;,,•::::::..•,.;!!/ /' f•: 3; t;£,: Ct;•g•,•,.:::::,;;r;,;.,,,;.`•; iiti}} "Sri:::::: :::: •:�°' }� • S :titiF�:::l::�� }:��: {$::yjr:�:::: ::?::::} y:::: i... ..W..W .........:.:............. i::• APPROVE 06/18/96 Mayor Council Member Council Member 1 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR APPROVAL OF RESOLUTION #96 -09 ADOPTING A FISCAL YEAR 1996 -97 BUDGET 6 DATE: June 13, 1996 IBACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund and other funds has been developed and transmitted for your review. Legal notice of a public hearing was given in the Owasso Reporter on June 4th, and such hearing was conducted on June 11th. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. Copies of the budget were distributed to 65 citizens and have been available for public review at the Owasso Library and City Hall. State statute requires adoption of an annual budget by the City Council through a resolution. Resolution #96 -09 with Attachment "A" (budget summary) provides for the adoption of a fiscal Iyear budget for the General Fund and other funds of the city. RECONEWENDATION• The staff recommends City Council approval of Resolution #96 -09 adopting a FY 1996 -97 budget for all fund of the city. IATTACHMENTS: 1. Resolution #96 -09 2. Attachment "A" 3. Public Hearing "Sign Up" Sheet 4. Listing of Persons on Budget Distribution Schedule CITY OF OWASSO, OKLAHOMA RESOLUTION NO 96 -09 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL OPERATING BUDGET FOR THE GENERAL FUND AND OTHER FUNDS AS ESTABLISHED BY THE OWASSO CITY COUNCIL; CLASSIFYING REVENUES FOR EACH FUND; ESTABLISHING LEVELS OF EXPENDITURES BY CLASSIFICATION AS PROVIDED BYSTATUTE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS: It is the intent of the Owasso City Council to adopt an operating budget for fiscal year 1996 -97; and WHEREAS: The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHEREAS: Public access to the adopted budget is desired; and WHEREAS: Certain publication and filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: THAT: The revenues, expenditures and transfers as shown on Attachment "A" be adopted for each fund; and THAT: The effective date of this Resolution shall be July 1, 1996. APPROVED AND ADOPTED this 18th day of June, 1996 by the City Council of the City of Owasso, Oklahoma. ATTEST: Danny Ewing, Mayor Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney Attachment A City of Owasso Budget Summary Fiscal Year 1996 -97 Expenditures Revenues & Personal Materials Other Capital Debt Transfers Fund Transfers In Services & Supplies Services Outlay Service Out General $8,299,272 3,090,700 244,550 536,053 279,228 $0 $4,172,750 City Garage 147,500 59,650 67,600 7,250 13,000 0 0 Ambulance Service 260,800 0 16,700 31,000 0 0 204,900 Ambulance Capital 42,500 0 0 0 5,000 0 0 Collision Self Insurance 8,600 0 10,000 0 0 0 0 Workers' Comp Self Ins 186,260 0 0 164,000 0 0 0 Juvenile Court 10,300 0 0 4,000 0 0 0 Emergency Siren 4,000 0 0 0 0 0 0 E -911 45,000 0 2,500 28,000 4,000 0 17,325 Cemetery Care 5,750 0 0 0 18,000 0 0 Capital Improvements 558,255 0 0 0 998,055 0 0 Park Development 22,000 0 0 0 10,000 0 0 Capital Projects Grants 624,000 0 0 0 624,000 0 0 Totals $10,214,237 $3,150,350 $341,350 $770,303 $1,951,283 $0 $4,394,975 1. 2. i 3. 5. 6. 7. /C�a 3 � g, �, ti 70% i 3 I 9 Grt T 2�1 Z) I -i,o ID ful 9. lo. 2-3 0 6 �J 272 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Peggy Robinson Linda Martin Alan Anderson C vasso Reporter Tulsa World First Bank of Owasso 2 E Second Ave PO Box 1770 PO Box 1800 Owasso, OK 74055 Tulsa, OK 74102 Owasso, OK 74055 1 _ ank Enzbrenner Tom Kimball Brenda Lawrence RCB Bank Kimball's Hardware Brenda Lawrence Realty ] ) Box 350 8301 Owasso Expy 7702 Owasso Expy bwasso, OK 74055 Owasso, OK 74055 Owasso, OK 74055 P " )m Rikkola Ed Sokolosky Ray Haynes &)4 N Elm 2005 N Atlanta Ct 110 E 24th Ct Owasso, OK 74055 Owasso, OK 74055 Owasso, OK 74055 w lkt Imbriano Wayne Vines Michael Philippi Box 685 11330 N Garnett, #F 7413 N 119th E Ave Owasso, OK 74055 Owasso, OK 74055 Owasso, OK 74055 0. 6 Dan Siemens Dr Denise Bode Gary Akin .710 E 78th St N Primary Eye Care Assoc Owasso Chamber of Commerce �, wasso, OK 74055 12720 E 86th St N 315 S Cedar Owasso, OK 74055 Owasso, OK 74055 Michael Watson Dewey Brown Dale Prevett .A 11state Insurance 10804 E 99th St N First Bank of Owasso 161 Owasso Expressway Owasso, OK 74055 PO Box 1800 Owasso, OK 74055 Owasso, OK 74055 harles Helscel Lorrie Dozier Tony Stephens PO Box 341 Dozier Printing Water Products of Oklahoma wasso, OK 74055 8591 Owasso Expy PO Box 349 Owasso, OK 74055 Owasso, OK 74055 avid King Steve Compton Terri Houdyshell ,117 N 132nd E Ave Tyann Development Co Network Owasso Owasso, OK 74055 PO Box 341 301 S Cedar Owasso, OK 74055 Owasso, OK 74055 rim Dobrinski Mike Sole Dale Johnson DP Lodge #149 IAFF Owasso Public Schools Owasso Police Department Owasso Fire Department 1501 N Ash rasso, OK 74055 Owasso, OK 74055 Owasso, OK 74055 Jim Ablett Glen Liston Jane Enzbrenner 0"iblic Service Co First Christian Church Homes Unlimited 3 Box 201 12200 E 86th St N 11960 E 86th St N Tulsa, OK 74102 Owasso, OK 74055 Owasso, OK 74055 David Charney Noble Sokolosky John Mowery PO Box 240 PO Box 641 PO Box 53 Owasso, OK 74055 Owasso, OK 74055 Owasso, OK 74055 Michael Asher Jim Wheeler Senator Grover Campbell First United Methodist Church Bethel Baptist Church 9602 N 111th E Ave 201 N Main 86th St N & Cedar Owasso, OK 74055 Owasso, OK 74055 Owasso, OK 74055 David Hall Steve Thomas Larry Campbell Rayola Baptist Retirement Center Rayola Baptist Retirement Center Owasso Post Office 7407 N 122nd E Ave 7410 N 127th E Ave 1233 N Cedar Owasso, OK 74055 Owasso, OK 74055 Owasso, OK 74055 Melvin Condor Brent England Norman & Marilyn Hinkle Owasso Drug 15811 E 80th St N Primary Eye Care Assoc 130 S Main Owasso, OK 74055 12720 E 86th St N Owasso, OK 74055 Owasso, OK 74055 Representative John Smaligo Frosty Turpen Mark Argo, DDS 17029 E 80th St N 3148 S 108th E Ave, Ste 100 8500 N 129th E Ave Owasso, OK 74055 Tulsa, OK 74146 Owasso, OK 74055 Lee DeBoer Cloyd O'Dell Ron Witten 105 E Third St 8524 N 129th E Ave PO Box 30 Owasso, OK 74055 Owasso, OK 74055 Owasso, OK 74055 Pete Kourtis D M Sokolosky Melvin Spencer PO Box 419 PO Box 8 12210 E 86th St N Owasso, OK 74055 Owasso, OK 74055 Owasso, OK 74055 Leonard Pirtle Kevin Stewart David Froese Rejoice First FWB Church Central Baptist Church Westport Mennonite PO BOX 50 109 N Birch RT 3, Box 629 Owasso, OK 74055 Owassp, OK 74055 Collinsville, OK 74021 Arvle Knight Linzy Slayden Alex Thronburg Assembly of God Church Friendship Baptist Church First Presbyterian Church 9341 N 129th E Ave 106 N Main 12800 E 85th ST N Owasso, OK 74055 Owasso, OK 74055 Owasso, OK 74055 Perry Newman Greg Simmons Dee Sokolosky 8705 N 120th E Ave PO Box 1372 Owasso Education Foundation Owasso, OK 74055 Owasso, OK 74055 Box 572 Owasso, OK 74055 Martha Baxter RPW of Owasso 7312 E 109th St N Owasso, OK 74055 Rhonda Sellers Southwestern Bell 509 S Detroit Ave #100 Tulsa, OK 74120 -3617 Jim Stout Oklahoma Natural Gas 1449 W Country Club Dr Claremore, OK 74017 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: AGREEMENT WITH THE OKLAHOMA TAX COMMISSION ' FOR ADMINISTRATION OF THE SALES TAX ORDINANCE AND THE USE TAX ORDINANCE ., DATE: June 14, 1996 BACKGROUND: The City of Owasso levies a 3 % sales tax and a 3 % use tax on the sales of eligible merchandise as allowed by statute. Collection of the sales and use tax is currently performed by the Oklahoma Tax Commission (OTC) under an agreement between the OTC and the City. The agreement with the OTC requires annual renewal by the City Council. In return for collection and administration of the tax, the OTC retains one percent of the total amount collected. Without this agreement, the OTC would not collect Owasso's portion of the u sales tax. The 1 % fee retained by the Commission for collection of the sales and use taxes during the past year was approximately $40,110. ' Several cities and the OML have studied alternate methods of collecting the sales tax. At this time, there does not appear to be a more cost - effective option. ' The attached agreements with the Commission are identical (except for dates) to the agreements approved in previous years. Mr. Cates has reviewed the documents and indicated that they are ' appropriate for Council consideration. RECOMMENDATION: ' Staff recommends Council approval of the "Agreement for Administration of the Sales Tax Ordinance" and "Agreement for Administration of the Use Tax Ordinance" with the Oklahoma Tax Commission. ATTACHMENTS: Agreement for Administration of the Sales Tax Ordinance Agreement for Administration of the Use Tax Ordinance AGREEMENT FOR ADMINISTRATION OF THE SALES TAX ORDINANCE OF THE CITY /TOWN OF QwAsso THIS AGREEMENT is entered into this day of 19 , pursuant to the provisions of Section 2701 et seq. of Title 68 of the Oklahoma State Statutes, between the Oklahoma Tax Commission, hereinafter referred to as "Commission" and the City /Town of (Dt.JA }moo Oklahoma, for the administration of Ordinance No. hereinafter referred to as "Ordinance" levying a municipal sales tax of P r,+r1eG ercent ( %) within the Municipality, to -wit: This Agreement is based upon the provisions contained in the Ordinance of the Municipality, a certified copy of which is attached hereto and made a part hereof. The Municipality agrees to forthwith provide the Commission with a certified copy of each amendment to the Ordinance enacted during the time this Agreement is in effect. Any amendment to the Ordinance which the Commission determines is inconsistent with the terms of the Agreement shall constitute grounds for termination by the Commission of this Agreement. 2. The Commission shall administer and enforce the Ordinance and collect the municipal sales tax in the manner herein provided. It is recognized and acknowledged that the ordinance levies a municipal sales tax upon all sales which are subject to the sales tax levied by Sections 1350, et seq. of Title 68 of the Oklahoma Statutes, hereinafter referred to as "Oklahoma Sales Tax Code, "; that all sales exempt from state sales tax are exempt from the municipal sales tax, unless otherwise provided by the Oklahoma Sales Tax Code; and, that in administering, enforcing and collecting the municipal sales tax, the term "sale" as used herein shall mean "sale" as defined by state statute and the Commission's determination of what constitutes a sale shall be binding on the Municipality. 3. The Commission and the Municipality acknowledge that the bracket system should be adopted for the convenience of vendors in collecting both the state and municipal sales tax, as authorized in Section 1362 of Title 68 of the Oklahoma Sales Tax Code. 4. The Municipality agrees that vendors, claims for the discount allowed in Section 1367 of the Oklahoma Sales Tax Code shall be applicable to 'both state and municipal sales tax remittances and the Commission's determination of the validity of the claims shall be binding on the Municipality. 5. The Municipality agrees that the Commission shall retain, for its services rendered, an amount not to exceed one and three - fourths percent (1- 3/40) of the amount of such tax, penalty and interest, collected by the Commission. ' 6. Except as otherwise provided in this Agreement or Amendment hereto, the Commission shall give no preference in applying money received for state and municipal sales taxes owed by a taxpayer. All monies collected shall be applied pro rata to the satisfaction of the claims of the Commission and the claims of the Municipality in amounts calculated on a percentage equal to the proportion of their respective claims to the total sales tax liability of the taxpayer. 7. The Municipality acknowledges that the municipal sales tax received and collected pursuant to this Agreement will be deposited in the State Treasury as required by law. The Commission agrees that as early as possible each month, and so long as the Commission has any funds due the Municipality under this Agreement, it will cause to be paid over to the Treasurer of the Municipality, all municipal sales tax, penalty and interest received by the Commission during the preceding calendar month, except any amount refunded to taxpayers and less any sums withheld under Paragraph 5 above. 8. The Commission agrees to require reports of municipal sales tax from vendors, to maintain records of reports and collections from vendors and to maintain the records in such a manner that the total amount due the Municipality each month can be determined by the Commission. And, the Commission agrees to transmit to the Municipality a monthly statement of the municipal sales tax collected the preceding month and the amount refunded. The Municipality shall have no other claim under this Agreement against the Commission for any funds other than for the municipal sales tax, penalty and interest thereon collected hereunder by the Commission. 9. The Municipality agrees that refunds of municipal sales tax previously paid over to the Treasurer of the Municipality shall be paid from subsequent collections of the municipal sales tax. The Commission's determination of claims for refund shall be binding on the Municipality. 10. Both parties agree that nothing herein shall be construed to affect the applicability of the Supreme Court's decision in the consolidated case of Kay Electric Cooperative Inc v State of Oklahoma ex rel. Oklahoma Tax Commission and Cotton Electric Cooperative Inc v State of Oklahoma ex rel. Oklahoma Tax Commission, 62 O.B.A.J. 2233 (July 20, 1991), to circumstances that may arise hereunder. 11. The Municipality agrees that any municipal sales tax, penalty and interest paid under protest received by the Commission during a preceding calendar month shall be paid over to the Treasurer of the Municipality. If the protested municipal sales tax is refunded, the municipal sales tax, penalty and interest paid under protest and interest required to be paid thereon will be paid out of current collections and deducted from the amount due the Municipality. 12. The Municipality acknowledges that the provisions of Section 205 of Title 68 of the Oklahoma Statutes, making the records and files of the Commission confidential and prohibiting disclosure of same, includes the Commission's records and files in respect to the collection of municipal sales tax and that sales tax reports, records, files and any information obtained therefrom, cannot be divulged or disclosed except as authorized by statute. 13. In the event of termination of this Agreement, the Commission will cause to be paid over to the Municipality, all municipal sales tax funds in its possession then due and payable under this Agreement, and the Municipality shall thereafter be liable for and shall pay any refunds of municipal sales tax required by law to be made, including refunds of the amount of such municipal sales tax, penalty and interest paid under protest that must be refunded and any interest required thereon. After such termination, the Commission's liability shall extend only to the amount of such funds being held by it. The Municipality agrees to pay any interest required by law to be paid on such refunds. I 1 14. The Municipality agrees that the Commission shall have the authority to assess, to collect, to enforce and to prosecute the municipal sales tax penalties and interest thereon, including any tax, penalty and interest liability existing on the date of this Agreement. The Municipality agrees that the Commission shall have all the powers of enforcement in regard to municipal sales tax, penalties and interest as are granted to or vested in the Municipality. And, the Municipality agrees to refrain from any assessment, collection, enforcement or prosecution of the municipal sales tax except as specified in this Agreement. 15. It is recognized and acknowledged that the Ordinance includes criminal sanctions for violation of the.Ordinance. The Commission agrees that the Municipality may prosecute, in its Courts, any criminal violations of the Ordinance. And, the Commission agrees to fully cooperate with the Municipality in its prosecution efforts and to disclose information to the jj Municipality as required by law. The Municipality agrees that the Commission will not prosecute violations of the Ordinance. 16. The Municipality agrees that any payment of tax, penalty or interest thereon, generated as a result of criminal prosecution or enforcement activity by the Municipality, shall be paid by the taxpayer directly to the Commission and shall be applied pro rata to the satisfaction of the respective liabilities owed to the State and the Municipality in amounts calculated on a percentage equal to the proportion of each liability to the total sales tax liability of such taxpayer. r, 17. It is recognized and acknowledged that the Municipality may elect to augment the Commission's enforcement of municipal sales tax. The ' Municipality agrees to refrain from any efforts to augment the Commission's enforcement of municipal sales tax except as specified by written Amendment to the Agreement approved by the Municipality and the Commission. 18. The Municipality agrees that the Commission has the sole authority to enter into an installment agreement with any taxpayer, including a taxpayer prosecuted under a municipal sales tax ordinance, for state and 'municipal sales taxes owed by the taxpayer, and that all monies collected pursuant to an installment agreement are to be applied pro rata to the satisfaction of the respective liabilities owed to the State and the Municipality in amounts calculated on a percentage equal to the proportion of each liability to the total sales tax liability of such taxpayer. L 19. The Municipality agrees that if the constitutionality or legality of the Ordinance or any provisions thereof, shall be attacked in any Court, it shall be the duty of the Municipality to defend such litigation. 20. The Municipality agrees to promptly give the Commission a notice in , writing of any annexation or de- annexation of territory to the Municipality. The notice shall include a verified copy of the street or physical boundaries , of the newly annexed or de- annexed territory. All Municipality limit lines shall be designated by street name, or other physical boundaries, shown in map form, and certified to the Commission. ' 21. This Agreement shall be in effect from Jul -1 , 19 96 , until June 30, 1997 Either party may terminate this contract for , any reason upon thirty (30) days written notice of its intent to terminate to the other party. ' IN WITNESS WHEREOF, the parties have set their hands and affixed their official seals the day and year first above written. THE MUNICIPALITY OF OKLAHOMA TAX COMMISSION A Municipal Corporation Chairman f Mayor Vi ATTEST: (CITY SEAL) ecreeta Municipal Clerk , APPROVED: ATTEST: STATE SEAL) Director, Taxpayer Assistance Assistant Secretary - OTC Division ' AGREEMENT FOR ADMINISTRATION OF THE USE TAX ORDINANCE OF THE CITY /TOWN OF O WAssa THIS AGREEMENT is entered into this day of , 19 , pursuant to the provisions of Section 2701 and 1411 of Title 68 of the Oklahoma State Statutes, between the Oklahoma Tax Commission, hereinafter referred to as "Commission" and the City /Town of C)wa ;,o , Oklahoma, for the administration of Ordinance No. hereinafter referred to as "Ordinance" levying a municipal use tax of - iHP_J_ -e- percent ( 3 o) within the Municipality, to -wit: 1. This Agreement is based upon the provisions contained in the Ordinance of the Municipality, a certified copy of which is attached hereto and made a part hereof. The Municipality agrees to forthwith provide the Commission with a certified copy of each amendment to the Ordinance enacted during the time this Agreement is in effect. Any amendment to the Ordinance which the Commission determines is inconsistent with the terms of the Agreement shall constitute grounds for termination by the Commission of this Agreement. 2. The Commission shall administer and enforce the Ordinance and ' collect the municipal use tax in the manner herein provided. It is recognized and acknowledged that the ordinance levies a municipal use tax upon all use within the Municipality of property, the sales of which, if made within the Municipality, would be subject to the municipal sales tax. The municipal use tax should be administered in the same manner as the use tax levied by Sections 1401, et seq. of Title 68 of the Oklahoma Statutes, 'hereinafter referred to as "Oklahoma Use Tax Code, "; that all exemptions from state use tax are exempt from the municipal use tax, unless otherwise .- provided by the Oklahoma Use Tax Code; and, that in administering, enforcing and collecting the municipal use tax, the terms use or "sale" as used herein shall mean "sale" as defined by state statute and the Commission's determination of what constitutes a sale shall be binding on the Municipality. r 3. The Commission and the Municipality acknowledge that the bracket system should be adopted for the convenience of vendors in collecting both the state and municipal use tax, as authorized in Section 1410 of Title 68 of the Oklahoma Use Tax Code. ' 4. The Municipality agrees that vendors, claims for the discount allowed in Section 1410 of the Oklahoma Use Tax Code shall be applicable to both state and municipal use tax remittances and- the Commission's determination of the validity of the claims shall be binding on the Municipality. S. The Municipality agrees that the Commission shall retain, for its services rendered, an amount not to exceed one and three - fourths percent (1- 3/40) of the amount of such tax, penalty and interest, collected by the Commission. 6. Except as otherwise provided in this Agreement or Amendment hereto, the Commission shall give no preference in applying money received for state and municipal use taxes owed by a taxpayer. All monies collected shall be ' applied pro rata to the satisfaction of the claims of the Commission and the ■ claims of the Municipality in amounts calculated on a percentage equal to the proportion of their respective claims to the total use tax liability of the taxpayer. 7. The Municipality acknowledges that the municipal use tax received and collected pursuant to this Agreement will be deposited in the State Treasury as required by law. The Commission agrees that as early as possible each month, and so long as the Commission has any funds due the Municipality under this Agreement, it will cause to be paid over to the Treasurer of the Municipality, all municipal use tax, penalty and interest received by the Commission during the preceding calendar month, except any amount refunded to taxpayers and less any sums withheld under Paragraph 5 above. 8. The Commission agrees to require reports of municipal use tax from vendors, to maintain records of reports and collections from vendors and to maintain the records in such a manner that the total amount due the Municipality each month can be determined by the Commission. And, the Commission agrees to transmit to the Municipality a monthly statement of the municipal use tax collected the preceding month and the amount refunded. The , Municipality shall have no other claim under this Agreement against the Commission for any funds other than for the municipal use tax, penalty and interest thereon collected hereunder by the Commission. 9. The Municipality agrees that refunds of municipal use tax previously paid over to the Treasurer of the Municipality shall be paid from subsequent collections of the municipal use tax. The Commission's determination of claims for refund shall be binding on the Municipality. 10. Both parties agree that nothing herein shall be construed to affect the applicability of the Supreme Court's decision in the consolidated case of Kay Electric Cooperative Inc. v. State of Oklahoma ex rel. Oklahoma Tax Commission and Cotton Electric Cooperative, Inc. v. State of Oklahoma ex rel. Oklahoma Tax Commission, 62 O.B.A.J. 2233 (July 20, 1991), to circumstances t that may arise hereunder. 11. The Municipality agrees that any municipal use tax, penalty and interest paid under protest received by the Commission during a preceding calendar month shall be paid over to the Treasurer of the Municipality. If _ the protested municipal use tax is refunded, the municipal use tax, penalty and interest paid under protest and interest required to be paid thereon will be paid out of current collections and deducted from the amount due the Municipality. 12. The Municipality acknowledges that the provisions of Section 205 of Title 68 of the Oklahoma Statutes, making the records and files of the Commission confidential and prohibiting disclosure of same, includes the Commission's records and files in respect to the collection of municipal use tax and that use tax reports, records, files and any information obtained therefrom, cannot be divulged or disclosed except as authorized by statute. 13. In the event of termination of this Agreement, the Commission will cause to be paid over to the Municipality, all municipal use tax funds in its possession then due and payable under this Agreement, and the Municipality shall thereafter be liable for and shall pay any refunds of municipal use tax required by law to be made, including refunds of the amount of such municipal use tax, penalty and interest paid under protest that must be refunded and any interest required thereon. After such termination, the Commission's liability shall extend only to the amount of such funds being held by it. The Municipality agrees to pay any interest required by law to be paid on ' such refunds. 14. The Municipality agrees that the Commission shall have the authority to assess, to collect, to enforce and to prosecute the municipal use tax penalties and interest thereon, including any tax, penalty and interest liability existing on the date of this Agreement. The Municipality agrees that the Commission shall have all the powers of enforcement in regard to municipal use tax, penalties and interest as are granted to or vested in the Municipality. And, the Municipality agrees to refrain from any assessment, collection, enforcement or prosecution of the municipal use tax except as specified in this Agreement. 15. It is recognized and acknowledged that the Ordinance includes criminal sanctions for violation of the - Ordinance. The Commission agrees that the Municipality may prosecute, in its Courts, any criminal violations of the Ordinance. And, the Commission agrees to fully cooperate with the Municipality in its prosecution efforts and to disclose information to the Municipality as required by law. The Municipality agrees that the Commission will not prosecute violations of the Ordinance. 16. The Municipality agrees that any payment of tax, penalty or interest thereon, generated as a result of criminal prosecution or enforcement activity by the Municipality, shall be paid by the taxpayer directly to the Commission and shall be applied pro rata to the satisfaction of the respective liabilities owed to the State and the Municipality in amounts calculated on a percentage equal to the proportion of each liability to the total use tax liability of such taxpayer. 17. It is recognized and acknowledged that the Municipality may elect to augment the Commission's enforcement of municipal use tax. The Municipality agrees to refrain from any efforts to augment the Commission's enforcement of municipal use tax except as specified by written Amendment to the Agreement approved by the Municipality and the Commission. 18. The Municipality agrees that the Commission has the sole authority to enter into an installment agreement with any taxpayer, including a taxpayer prosecuted under a municipal use tax ordinance, for state and municipal use taxes owed by the taxpayer, and that all monies collected pursuant to an installment agreement are to be applied pro rata to the satisfaction of the respective liabilities owed to the State and the Municipality in amounts calculated on a percentage equal to the proportion of each liability to the total use tax liability of such taxpayer. 1 1 1 19. The Municipality agrees that if the constitutionality or legality of the Ordinance or any provisions thereof, shall be attacked in any Court, it shall be the duty of the Municipality to defend such litigation. 20. The Municipality agrees to promptly give the Commission a notice in writing of any annexation or de- annexation of territory to the Municipality. The notice shall include a verified copy of the street or physical boundaries of the newly annexed or de- annexed territory. All Municipality limit lines shall be designated by street name, or other physical boundaries, shown in map form, and certified to the Commission. 21. This Agreement shall be in effect from July 1 19 96 , until June 30, 19 97 . Either party may terminate this contract for any reason upon thirty (30) days written notice of its intent to terminate to the other party. IN WITNESS WHEREOF, the parties have set their hands and affixed their official seals the day and year first above written. THE MUNICIPALITY OF A Municipal Corporation Mayor ATTEST: (CITY SEAL) Municipal Clerk APPROVED: Director, Taxpayer Assistance Division OKLAHOMA TAX COMMISSION Chairman ATTEST: STATE SEAL) Assistant Secretary - OTC MEMORANDUM bi TO: THE HONORABLE MAYOR AND CITY COUNCIL PW CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR SUPPLEMENTAL APPROPRIATION TO FIRE DEPARTMENT BUDGET DATE: June 14, 1996 BACKGROUND: ' As reported in previous correspondence, the Fire Department budget is insufficient to meet the level of spending incurred for personal services during FY 1995 -96. Personal services is the budget category that contains appropriations for salaries, overtime, retirement and other benefits. ' Generally, those items are established prior to the adoption of a budget and appropriations made based on decisions produced during the budget process. However, the FY 1995 -96 budget was approved prior to the signing of a final contract between bb the firefighters and the City. In September of 1995, the City and the Union reached agreement on a labor contract that included raises in excess of the amount included in the budget. Additionally, contract language was adopted by both parties that was predicted would have an impact on overtime costs. At that time, the staff informed the Council that a supplemental appropriation to the Fire Department budget would be necessary, but since it was difficult to determine what impact the overtime language would have, it was recommended that such action come near the end of the fiscal year. That time has arrived and it is apparent that the initial projections were correct, at least in the fact that a supplemental appropriation would be necessary. However, the extent of the needed supplemental appropriation is greater than originally estimated. Based on the latest reports of salary costs and overtime spending, the staff projects the Fire Department's budget will be short by $29,500. Of that amount $12,000 is the result of the unbudgeted wage increases and scheduled overtime, while $17,500 is the result of unbudgeted and unanticipated overtime costs. SUPPLEMENTAL APPROPRIATION /FIRE DEPARTMENT JUNE 14, 1996 PAGE 2 REQUEST: The purpose of this agenda item is to request a supplemental appropriation to the General Fund's Fire Department budget. Such action is requested in order to avoid exceeding the appropriated spending levels approved by the Council. FUNDING: A review of the department's budget indicates that it has funds that will not be expended during the remaining three weeks of FY 1995 -96. Therefore, the transfer of $8857 from unexpended /unencumbered appropriations ($7000 from supplies and services and $1857 from Capital Outlay) to personal services will be accomplished, thus reducing the amount of requested supplemental appropriations to $20,643. Funds for this request are available from the General Fund's reserves. The requested action, if approved, will have the effect of reducing the reserves by $20,643. COMMENTS: State law prohibits spending that exceeds legal appropriations. The Fire Department's remaining personal services appropriations are not enough to cover the final pay periods for FY 1995 -96. RECOMMIENDATION: The staff recommends Council approval of a supplemental appropriation to the General Fund, Fire Department budget in the amount of $20,643. MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: DOUGLAS E. GROVES ,46jr� 4?e. ooa/�� ENGINEERING TECHNICIAN SUBJECT: FINAL ACCEPTANCE - PARKING AND DRAINAGE IMROVEMENTS FOR PRECISION COMPONENTS, INC- (R . L. HENSLEY CONSTRUCTION, INC.) DATE: June 12, 1996 BACKGROUND: On February 20, 1996, Council awarded a contract for construction of parking and drainage improvements for Precision Components, Inc. to R.L. Hensley Construction, Inc. in the amount of $69,503.10. The project, designed by Breisch Company, Inc., consisted of a 50 space parking lot and a stormwater detention facility. Based upon a preliminary cost estimate, the City received a grant from Oklahoma Department of Commerce (ODOC) to fund the improvements in the amount of $71,239.00, which included engineering and administration. Subsequent to council award of an engineering contract in the amount of $8,322.50 to Breisch Company, Inc. and INCOG administration costs in the amount of $2,598.50 a balance of $60,318.00 was available for construction. The construction bid amount, based upon design, reflected some additional items of work for drainage piping not included or foreseen in the preliminary design. The ODOC did not approve a budget amendment for the additional funds; therefore, the scope of the bid project needed to be reduced to meet the available fund balance. Off -site stormwater piping was deleted to reduce the estimated project cost to $59,305.85. The notice to proceed was issued March 14, 1996 with a 60 - day contract completion. ., Following the notice to proceed, work began and progressed satisfactorily with staff performing inspections to insure compliance with contract documents. After excavation was complete, staff assessed the need for additional topsoil to cover disturbed i areas north of the existing Precision Components building. A delay in completion was due to contractor scheduling and obtaining topsoil needed to complete the project. Page2 ' Final Acceptance Parking and Drainage Precision Components, Inc. Precision Components, Inc. had beneficial use of the parking facility on April 22, 1996 and final inspection was held April 30, 1996 with a punch list provided to the contractor. All punch list I items have been completed (see attached). FINAL CONSTRUCTION COSTS: Staff has monitored the progress and overall costs as the work proceeded. The original contract , amount was $69,503.10. A total of $60,318.00 was available from the ODOC grant. In the submitted final pay request, the actual total cost of all work completed is $60,317.05. FINAL PAY REO T: The final pay request has been submitted in the amount of $4,247.05 which consists of $1,231.20 in unit price quantities and $3,015.85 which represents retainage (5 percent of the submitted contract pay items). FUNDING SOURCE: Remaining funds in the amount of $4,248.00 are available in a grant from the Oklahoma Department of Commerce (ODOC). RECOMMENDATION: Staff recommends Council acceptance, release of retainage and authorization for final payment to R. L. Hensley Construction, Inc., in the amount of $4,247.05. ATTACHMENTS: 1. Final pay request from R.L. Hensley construction Inc. 2. Final punch list 3. Memorandum requesting authorization for parking and drainage improvements for Precision Components, Inc. dated February 15, 1996, (approved by Council on February 20, 1996). ■ CITY OF OWASSO SHEET 1 OF 2 SHEETS RaRIODICAL ESTIMATE FOR PARTIAL PAYMENT #3 and final CONTRACT PRECISION COMPONENTS I F.)R THE PERIOD: MAY 10 1996 TO: JUNE 10,1996 INCLUS. [ :SCRIPTION OF CONTRACT: PARKING LOT AND DRAINAGE IMPROVEMENTS FOR PRECISION COMPONENTS CONTRACT PRICE, $ Lump Sum c )NTRACTOR'S NAME and ADDRESS: R.L Hensley Construction Inc. ESTIMATED COST, $ 69,503.10 Unit Price PA 11 E. 46th. PI., Tulsa Oldahoma 74146 ESTIMATED COST, $ Force Acct. DETAILED ESTIMATE WORK PERFORMED "em Description Number Unit Estimated Number Amount Percent Jo. of Item of Units Price Cost of Units Earned to Date Complete 1 2 3 4 5 6 7 8 201 CLEARING & GRUBBING LS 1 885.00 885.00 1 885.00 100.00% 202C EXCAVATION UNCLASSIFIED CY 2184 3.60 7862.40 2544 9158.40 116.48% 30A SOLID SLAB SOD SY 200 1.50 300.00 733.00 1099.50 366.50% 303 TYPE A AGGREGATE BASE CY 314 19.30 6060.20 314 6060.20 100.00% 07B LIME TREATED SUBGRADE SY 2040 4.95 10098.00 2040 10098.00 100.00% 411C ASPHALT CONC TYPE C TON 303 35.00 10605.00 268.00 9380.00 88.45% 09B COMB CURB & GUTTER LF 685 10.20 6987.00 685 6987.00 100.00% 611A 4' ID MAN HOLE EA 1 1315.00 1315.00 1 1315.00 100.00% 11E CONC DROP INLETS STR 1 & 2 EA 2 1440.00 2880.00 2 2880.00 100.00% 613W 18" PE PIPE AASTHO M294, TYPE S LF 364 21.95 7989.80 160.00 3512.00 43.96% 13W 15" RCP CLASS III LF 123 26.65 3277.95 123.00 3277.95 100.00% r-19B R & R ASPHALT PAVEMENT SY 19.00 66.00 1254.00 0.00 0.00 0.00% 41913 R & R CONCRETE PAVEMENT SY 15.00 87.25 1308.75 0.00 0.00 0.00% 19B REMOVE CONCRETE CURB LF 78.00 6.00 468.00 78.00 468.00 100.00% 101A CONC SIDEWALK 4" THICK SY 85.00 21.60 1836.00 85.00 1836.00 100.00% 1.05 4" PAINTEDYELLOW STRIP LF 940.00 0.15 141.00 1000.00 150.00 106.38% SPEC 18" HEAD WALL STR 3 & 4 EA 2.00 870.00 1740.00 2.00 1740.00 100.00% 0 DEC 18" CDI SPEC STR 6 EA 1.00 1470.00 1470.00 1.00 1470.00 100.00% SPEC MIS CONCRETE WORK SY 10.00 280.00 2800.00 0.00 0.00 0.00% DEC P.E. END SECTION 18" EA 1.00 225.00 225.00 0.00 0.00 0.00% Fa�n� in RNA 17 nr, RR 7R0/ SHEET 2 OF 2 SHEETS 2. SCHEDULE OF CONTRACT ORDERS List every change order issed to date of this request ADDITIONS TO ORIGINAL DEDUCTIONS even if no work has been done under one or more such orders. CONTRACT PRICE FROM TOTAL COST COST OF CONT. PRICE CONTRACT OF ITEMS CHNG. ORDR. AS SHOWN CHANGE ORDER DESCRIPTION ADDED BY ITEMS COMPLETE ON CHANGE NO. DATE (1) (y) (3) HNG.ORDR. TO DATE ORDERS (4) (5) (6) 3. TOTALS 0.00 0.00 0.001 ANALYSIS OF ADJUSTED CONTRACT AMOUNT TO DATE 7 (a) Original contract amount (col. 5 - page 1 of this form) (b) Plus: Additions scheduled in column 4 above — (c) Less: Deductions scheduled in column 6 above — (d) Adjusted contract amount to date ANALYSIS OF WORK PERFORMED (a) Cost of original contract work performed to date (col. 7 - page 1 of this form) (b) Extra work performed to date (col. 5 above minus col. 6) (c) Total cost of work performed to date (d) Less: Amount retained in accordance with contract terms (show both percent and dollar amount) 0% — (e) Net amount earned on contract work to date (f) Add: Materials stored at close of this period (Attach detailed schedule) LESS — — (g) Subtotal of (e) and (f) (h) Less: Amount of previous payments (i) BALANCE DUE THIS PAYMENT 69503.10 0.00 0.00 69503.10 60317.05 0.00 60317.05 0.00 60317.05 0.00 60317.05 56070.00 4247.05 CERTIFICATION OF CONTRACTOR According to the best of my knowledge and belief, I certify that all items shown on the face of this Periodic Estimate for Partial Payment are correct; that all work has been performed and/or material suplied in full accordance with the requirements of the referenced Contract, and/or dully authorized dictations, substitutions, alterations, and/or additions; that the foregoing is a true and correct statement of the contract account up to and including the last day of the period covered by this Periodic Estimate; that no part of the "Balance Due This Payment' has been received, and that the undersigned and his subcontractors have (Check applicable line) a. Complied with the labor provisions of said contract. b. Complied with the labor provisions of said contract except in those instances where an honest dispute exists with respect to said labor provisions. (If (b) is checked, describe briefly nature of dispute.) R.L. HENSLEY CONSTRUCTION, INC. By (Contractor) nature of Authorized Repr entative} .niNF 1n 1Q09 _.. ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the data comprising the above application, the Architect/Engineer certifies to the Owner that to the best of the Architect's/ Engineer's knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ 4,247-05 (Attach Explanation if amount certified differs from the amount applied for.) ' ARCHITECT / ENGINEER CITY of OWASSO y' Date: JUNE 1 1, .1996 F. Robert Carr This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. PM t 1b AGREEMENT 0196 00300 - 10 of 14 1161 ill STATE OF OKLAHO NlA COUNTY OF CLAIM OR INVOICE AFFIDAVIT ss•. The undersigned (engineer or supervisory official) , of lawful age, being first duly sworn on oath, says that this (invoice, claim or contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this invoice or claim, have been _(completed or suP2lied) in accordance with the plans, specifications, orders or reauests furnished to the Affiant. Affiant further states that (s)he has not paid, given or donated or agreed to pay, give or donate, either directly or indirectly, .to any elected official, officer or employee of the State of Oklahoma any money or any other thing of value to obtain payment or the award of this contract. Affix t (Engineer or other Supervisory Official) Sub_ ^gibed and sworn to fore me - this )- day oL A 1, • � � _�. %IJTI BID AFFIDAVIT 00220 - 4 of 4 PRECISION COMPONENTS PARKING LOT AND DRAINAGE IMPROVEMENTS FINAL INSPECTION PUNCH LIST Items: 1. Place hay bales along the top of detention pond (northeast corner) to prevent erosion from entering the pond. 2. Replace and stake sod that slid down slopes of the detention pond. 3. Remove sod pallets from project site. 4. Regrade area to drain properly adjacent to recycle center. 5. Place topsoil on excavated areas north of existing building. OWASSO PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION Doug Groves Engineering Technician April 30, 1996 8:30 A.M. Completed 5/13/96 5/13/96 5/13/96 5/13/96 6/11/96 � L�1�_ �j7: ►I� ` Tih� TO: RODNEY J. RAY CITY MANAGER FROM: DOUG GROVES ENGINEERING TECB C'� SUBJECT: CONSTRUCTION CONTRACT - PARKING AND DRAINAGE IMPROVEMENTS FOR PRECISION COMPONENTS, INC. DATE: February 15,1996 On November 21, 1995 Council awarded a contract to Breisch Company, Inc. for professional engineering services in the design, bidding and contract administration of the parking lot and stormwater detention facility on the west side of the Precision Components Building. Staff consulted with Precision Components about the parking layout around additions to the building and a future truck dock location. The City has received a grant from the Oklahoma Department of Commerce (ODOC) to fund the improvements. PROJECT SCOPE AND ALTERNATE DESIGN OP'T'IONS: The basic project scope consists of site excavation and grading, parking lot base stabilization, curb and gutter placement, asphalt paving for the parking surface, construction of a stormwater detention facility and discharge piping from the detention facility through the Recycle Center area. Two alternates were evaluated and specified for the type of materials for the drainage piping. Alternate 1 includes reinforced concrete pipe (RCP) for piping under the parking lot. In order to redue project cost, Alternate 2 was proposed using polyethylene (PE) pipe in place of RCP. BIDS RECEIVED: Construction plans and specifications were completed by Breisch and bids were received from 5 firms on February 14, 1996. A tabulation of bids has been prepared by the Breisch Company, Inc. (see attached) and summarized as follows: Page 2 Construction Contract Parking and Drainage Improvements Precision Components, Inc. Contractor Alternate Base Bid #1 Alternate Base Bid #2 APAC - Oklahoma $101,850.00 $100,743.70 Empire Construction $ 92,669.00 $ 97,709.00 Newman Contracting $ 84,940.46 No Bid Carter Excavating $ 75,057.00 $ 75,057.00 R.L. Hensley Construction $ 69,503.10 $ 69,306.30 Engineers Estimate $ 62,151.00 $ 61,659.00 The apparent low bidder for the project is R.L. Hensley Construction in the amount of $69,306.30. EVALUATION OF BIDS: Staff instructed the Breisch Company, Inc. to evaluate the bid and provide a recommendation for award. Breisch has reviewed the qualifications of the apparent low bidder (R.L. Hensley Construction). Qualifications and references of the firm were evaluated. Breisch has provided a letter (see attached) indicating that R.L. Hensley Construction is qualified to perform this work. The Breisch Company recommends the contract be awarded to R.L. Hensley Construction and Alternate 1 (reinforced concrete pipe). Alternate 1 is $196.80 higher than Alternate 2. However, the consultant and staff believe the use of RCP is a better long -term option. FUNDING: Funds are available in the grant from Oklahoma Department of Commerce (ODOC) in the amount of $71,239.00. Engineering and Administration costs have to come out of the available funds, which leaves a balance of $60,318.00 for construction. The Department of Commerce will need to approve a budget amendment to cover the additional construction ' costs. Page 3 Construction Contract Parking and Drainage Improvements Precision Components, Inc. RECOMMENDATION: Staff recommends Council award of a contract with R.L. Hensley Construction, Tulsa, Oklahoma for construction of parking and drainage improvements for Precision Components, Inc. in a lump sum amount of $69,503.10. ATTACIEM ENTS: 1. Bid Documentation 2. Bid summary sheet prepared by the Breisch Company 3. Letter from The Breisch Company, dated February 14, 1996, indicating their ' recommendations. 4. Project map ra r FEE -14 -1996 11 :04 CITY OF OWASSO CITY OF OWASSO / OWASSO PUBLIC. WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 r r � JaIQIVIINVM Opening Date: 2/14/96 Council/Trustee Approval: 910 272 4999 P.01 Item: Parking Lot & Drainage improvements for Precision Components Inc Number of Bids: 5 Bids Opened By: Doug Groves Witness: Marcia Boutwell Witness: Thomas J Cobb, PE CONTRACTOR ALTERNATE BASE BID #1 ALTTERNATE BASE 131D #2 APAC - Oklahoma 101, 850.00 100, 743.70 Tulsa, OK Empire Construction 92,669.00 97,709.00 Jenks, OK Newman Contracting 84,940.46 No Bid Tulsa, OK Certification: I, Marcia Boutwell, City Clerk, do hereby certify that, to the (stz4 W77 wledge, this Bid Documentation is true and correct. �'� %'c Signature:`(;;' s Date: PRECISION COMPONENT RL HENSLEY NEWMAN PARKING LOT AND DRAINAGE ENGINEER'S CONTRACTING DATE: FEBRUARY 14,1996 ESTIMATE 8336 W 127TH BID TABULATION 1402 S 65TH W AVE TULSA, OK 74112 NO. OF BID RECEIVED = 5 TULSA, OK 74146 5% BID BOND JENKS. OK 74037 UNIT UNIT BID ITEM ONTY UNIT COST COST COST COST APAC -OKLA RL HENSLEY CARTER EMPIRE P.O. BOX 580670 CONSTRUCTION FXCAVAT114G CONSTRUCTION TULSA, OD 74158 9811 E 46TH PL 1402 S 65TH W AVE PO BOX 440 TULSA, OK 74146 TULSA, OK 74127 JENKS. OK 74037 5% BID BOND 5% BID BOND 5% BID BOND 5% BID BOND UNIT UNIT UNIT UNIT COST COST COST COST COST COST COST COST 1. 201 CLEAR 8 GRUBBING 1 L. S. 2,000.00 2,000.00 2500.00 2,500.00 3,100.00 3,100.00 885.00 885.00 5,000.00 5,000.00 2,700.00 2. 202(C) EXCAVATION S BACKFIL 2,184 C. Y. 4.75 10,374.00 3.44 7,512.96 15.70 34,288.80 3.60 7,862.40 5.00 10,920.00 7.00 3. 230(A) SOLID SLAB SOD 200 S. Y. 1.50 300.00 4.50 900.00 1.45 290.00 1.50 300.00 2.00 400.00 5.00 4. 303 TYPE "A" AGG. BASE 314 L.F. 18.00 5,652.00 12.50 3,925.00 33.15 10,409.10 19.30 6.06020 25.00 7,850.00 27.00 7.00 14,280.00 6.20 12,648.00 4.95 10,098.00 4.00 8,160.00 4.25 5. 307(8) LIME TREATED SUBGRA 2,040 LF 2.75 5,610.00 6. 411(C) ASPH. CONCRETE, TYPE 303 LF 28.00 8,484.00 30.00 9,090.00 32.20 9,756.60 35.00 10,605.00 37.00 11,211.00 35.00 1. 609(B) COMB, 6- CURB 8 GUTT 685 EA 11.00 7,535.00 14.00 9,590.00 7.80 5,343.00 10.20 6,987.00 11.00 7,535.00 12.00 8 611(A) MANHOLE, STD 4' DIA. 1 EA. 1,600.00 1,600.00 1750.00 1,750.00 1,335.00 1,335.00 1,315.00 1,315.00 1,300.00 1,300.00 3,000.00 9, 611(E) CONC. DROP INLETS 2 EA. 1,800.00 3,600.00 2500.00 5,000.00 1,555.00 3,110.00 1,440.00 2,880.00 1,600.00 3,200.00 1,500.00 10. 613(W)'18-P.E. PIPE `.1,-.�2`�4' 364 L.F. 2050 . 7,462.00 34.00 12,376.00 24.50 8,918.00 21.95 7,969.80 16.00 5,824.00 35.00 11. 613(W) 15" P. E. PIPE 123 L.F. 24.00 2,952.00 0.00 0.00 24.50 3,013.50 25.05 3,081.15 36.00 4,428.00 58.00 12. 613(W) 15" RCP 123 L.F. 28.00 3,444.00 24.50 3,013.50 33.50 4,120.50 26.65 3,277.95 36.00 4,426.00 38.00 13. 619(8) REMOVE 8 REPLACE AS 19 S. Y. 15.00 285.00 47.00 893.00 72.90 1,385.10 66.00 1,254.00 100.00 1,900.00 81.00 14. 619(8) REMOVE 8 REPLACE CO 15 S.Y. 21.00 315.00 54.00 810.00 35.00 525.00 87.25 1,308.75 100.00 1,500.00 127.00 15. 619(B) REMOVE CURB 8 GUTTE 78 L.F. 3.00 234.00 17.00 1,326.00 2.80 218.40 6.00 468.00 200 156.00 10.00 16. 701(A) 4" CONC. SIDEWALK 85 S. Y. 19.00 1,615.00 27.00 2,295.00 25.60 2,176.00 21.60 1,836.00 20.00 1,700.00 40.00 17. 711.05 4' YELLOW PAINTED ST 940 L.F. 0.15 141.00 0.35 329.00 0.13 122.20 0.15 141.00 1.00 940.00 0.50 16. SPEC. 18" HEADWALL 2 EA. 900.00 1,800.00 2700.00 5,400.00 1,000.00 2,000.00 870.00 1,740.00 600.00 1,200.00 1,000.00 19. SPEC. 18" CONC. DROP INLETS 1 EA. 1,100.00 1,100.00 2500.00 2,500.00 1,555.00 1,555.00 1,470.00 1,470.00 1,200.00 1,200.00 2,500.00 20. SPEC- MISC. CONC. WORK 10 S. Y. 35.00 350.00 120.00 1,200.00 35.00 350.00 280.00 2.800.00 30.00 300.00 150.00 21. SPEC. 18" P. E. PIPE END SEC. 1 EA. 250.00 250.00 250.00 250.00 200.00 200.00 225.00 225.00 333.00 333.00 200.00 TOTAL BASE BID, ALT. NO. 1 $62,151.00 $84,940.46 $101,850.70 $69,50110 $75,057.00 TOTAL BASE BID, ALT. NO. X $61,659.00 $100,74170 $69,306.30 $75,057.00 We the undersigned. The Breisch Company, Inc., Consulting Engineers, do hereby certify that this is an accurate and true representatl 1 all bids recely rr this r 'ecl Thomas J. Cobb, P. ., Okla. NO. 11666 - w ; j A M E S COBB 11666 r A ; 1 2,700.00 15,288.00 1,000.00 8,478.00 8,670.00 10,605.00 8,220.00 3,00000 3, 000 00 12, 740.00 7,134.00 4,674.00 1,539.00 1,905 00 780.00 3,400.00 470.00 2.00000 2,500 00 1,500.00 20000 $92.66900 • $95,129 00 AS READ $97.709 00 THE BREISCH COMPANY. INC. ENGINEERS ARCHITECTS PLANNERS 16 SOUTH MAIN - SAND SPRINGS, OKLAHOMA 74063 -6507 - (918) 245 -9533 - FAX: (918) 245 -9563 14 February 1996 F. Robert Carr Director of Public Works City of Owasso Owasso, OK 74055 Re: Parking and Drainage Improvements for Precision Components, Inc. Dear Robert: Please find herein the tabulated bids, received this date for the above reference project. We recommend that you award the contract to the low bidder, R.L. Hensley Construction, in the amount of $69,503.10 for alternate number one (Reinforced Concrete Pipe). Hensley Construction has done work in our area and we know them to be qualified to perform this work. If you have any questions, please call. Yours truly, elR Billin n, P.E. Project Engineer PLB:se 0 z rn ri 0 0 4. 75.00' 290' - - - - - - - - - - - - — - - - - 0 100 < > -7A Fi 0 A ) WOVE) 'OVE) R 3:1 1 0 zo HEMOVE} ct 3.1 ®R- m M to > STR 25 1 E.P. (3) M "EA . �K 4,1 4 1 UIC z ol 0 Z 11 o V t. T C:C. 95.50 L -j IN 115.23 r our j2 M7. . . . . . . . . . Ln 99 91 -7 CD 4ml T Z 177 > la- P.E. P)p 91.91 - 8, -E io 8 j>: 6 EXISTING BUILDING r- or FIN. FL. 100.56 0 C. .2 98 .(.5 99.91 1 Loo— t 12)0 L (t 19. W -j 10' -42 zzz//ZZZA 7� 'I 4- I T , 41 / T.C. 100.25 Ft \w. V. 2917 5 9, I-REMOVE 128 Y.F. CURB AND GUTTER MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR COUNCIL ACTION TO EXTEND CONTRACT BETWEEN CITY OF OWASSO AND FOP LODGE #149 AND IAFF LOCAL #2789 DATE: June 14, 1996 BACKGROUND: Negotiations between the City and both the FOP and IAFF were initiated in April of this year and have continued on a regular basis since that time. It is now anticipated that new agreements and ratified contracts will not be in place prior to the end of the term of the current contracts (6/30/96). In 1992, the Oklahoma Supreme Court ruled that contracts between cities and employee bargaining units were not allowed to contain "evergreen" clauses (Del City vs IAFF). "Evergreen" clauses were originally designed to allow a labor contract to remain in effect after its term had expired if a new contract had not been negotiated and executed. That ruling was in question until 1993 due to a petition filed with the court for a rehearing. However, in its 1993 session, the court denied the petition, thus implementing its previous ruling on the case. Because of that ruling, all municipal contracts with employee bargaining units expire on the date set forth in the contract. While there can be advantages in such a requirement, it does allow for abuses if a city council wanted to exploit that ruling by allowing a contract to expire, then arbitrarily cease to abide by the previously agreed upon contractual provisions. My position is that, in most cases, it would be unfair and poor employee relations to cease abiding by a previously agreed upon contract because the term had expired. Therefore, I agreed in pre- negotiation meetings to support the extension of our current contracts with the IAFF and FOP in the event our 1996 -97 negotiations had not produced executed contracts by June 30, 1996. As you know, negotiations have reached impasse with both unions and a request for mediation services through the Federal Mediation and Conciliation Service has been made. It is my belief that mediation will not begin until after July 1, 1996. FOP AND IAFF CONTRACTS JUNE 14, 1996 PAGE 2 Since we do not have a new FOP or IAFF contract and the June 30, 1996 expiration date will soon arrive, it is incumbent upon management to fulfill our promise to the two groups and request Council action to extend the 1995 -96 contracts until such time as new contracts are approved and executed. Mr Cates has been consulted and advises that the Council needs only to approve a motion to extend the current contracts in order to implement that action. Such an action is supported by both negotiation teams and management. RECOMMENDATION: The staff recommends Council approval of an extension of the 1995 -96 FOP and IAFF labor contracts until such time as a new agreement is executed. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JIM McELRATH COMMUNITY CENTER DIRECTOR RE: PROPOSED APPLICATION FOR CDBG GRANT IDATE: June 12, 1996 IBACKGROUND: Staff has been working in coordination with Mr Andy Armstrong of INCOG on the possibility ` of obtaining CDBG monies for the refurbishment of the Community Center. These monies are available to local government for general purpose work on facilities that are utilized for senior citizen activities. The grant ceiling is set at $75,000, with no matching funds required. Discussions have centered on a proposal that will allow the city to address such areas as heating and air conditioning, roofing, carpeting, etc. Such a grant would greatly assist in efforts to keep the Community Center facility up -to -date and functional. At this point, if the City Council decides to pursue such a grant, the decision that needs to be made is basically anticipatory. It is necessary to get on the waiting list in order to be even considered to receive such a grant. And it could be as long as two years from now before a grant is awarded. No specific spending is being proposed at this time. The Council will be called upon to approve additional proposals at each step of the application process. The grant must be approved by the ODOC, and could be refused at any point in that process. In order to initiate the CDBG process, it is required that two steps be taken. The City Council must adopt a resolution requesting assistance from the Oklahoma Department of Commerce, and approve a citizen participation plan for the project. RECOMMENDATION: Staff recommends Council approval of Resolution #96 -10, requesting financial assistance from the Oklahoma Department of Commerce, and that the City Manager be authorized to submit such as an application to begin the CDBG process for a grant to be used in refurbishment of the Owasso Community Center. Staff further recommends Council approval of a Citizen Participation Plan and that the Mayor be authorized to execute documents relating to that plan. ATTACHMENTS: 1. Resolution #96 -10 2. Citizen Participation Plan CITY OF OWASSO, OKLAHOMA RESOLUTION NO 96 -10 A RESOLUTION EXPRESSING SUPPORT FOR A $75,000 CDBG GRANT FOR IMPROVEMENTS TO THE SENIOR CITIZEN FACILITIES. WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93 -383, as amended, authorized the Secretary of Housing and Urban Development, as representative of the United States of America, to grant to the State of Oklahoma funds and administrative responsibility for the "Small Cities Community Development Block Grant" program; and WHEREAS, the Oklahoma Department of Commerce, pursuant to designation by the Governor as the administering agency of the Community Development Block Grant Program for Small Cities in Oklahoma, is directed to further the purposes of community development in the State, and is authorized and empowered to accept funds from the Federal Government or its agencies and to enter into such contracts and agreements as are necessary to carry out the functions of the Department; and WHEREAS, the City of Owasso is a local unit of general purpose government and has provided opportunity for input by residents in determining and prioritizing community development needs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that the City of Owasso desires to obtain assistance in community development and hereby requests the Oklahoma Department of Commerce to provide assistance under the policies, regulations and procedures applicable to local communities in Oklahoma. BE IT FURTHER RESOLVED, that the City of Owasso affirms its commitment to take all action within its power to facilitate the receipt of the assistance of community development funds if the City of Owasso is awarded a Community Development Block Grant and, upon receipt, to administer said grant by the rules and regulations established by the United States of America, the State of Oklahoma, and all empowered agencies thereof. APPROVED AND ADOPTED this 16th day of June, 1996 by the City Council of the City of Owasso, Oklahoma at a regularly scheduled meeting, in compliance with the Open Meeting Act, 25 O.S. et seq. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney Danny Ewing, Mayor ' CITY OF OWASSO OKLAHOMA ' CITIZEN PARTICIPATION PLAN The City of Owasso intends to implement a citizen participation program for its CDBG application process to accomplish the following objectives. Provide for and encourage citizen participation, particularly by low and moderate income persons who reside in areas where CDBG funds are proposed to be use. This will be accomplished by: 1. Providing frequent and timely public notice of CDBG program activities by posting at City Hall; 2. Conducting a public hearing to inform citizens of the proposed CDBG project activities and to obtain additional citizen input; and 3. Discussing the final CDBG project and authorizing the Mayor to execute a CDBG This requirement will be accomplished by discussing the CDBG proposal during regular City Council meetings and in one formal public hearing prior to the submittal of the City's CDBG application. During the hearing, the five items listed above will be explained to the public. Records of the CDBG process will be maintained by the City by the City Clerk (or designee) application, if necessary, in a regularly scheduled City Council meeting. Ensure that citizens will be given reasonable and timely access to local meetings, information and records relating to the City's proposed and actual use of funds, including `- but not limited to: 1. The amount of CDBG funds to be made available for the current fiscal year if the proposed project is approved; 2. The range of activities that may be undertaken with those funds; 3. The estimated amount of those funds proposed to be used for activities that will benefit low and moderate income persons; 4. The proposed CDBG activities likely to result in displacement, and any ' antidisplacement and relocation plans developed by the City in accordance with Section 104(d)(1) and (2) of the Act; 5. The basis on which the City may provide technical assistance to groups representative of persons of low and moderate income that may request assistance to be provided is at the discretion of the City and does not necessarily include providing funds to such groups. This requirement will be accomplished by discussing the CDBG proposal during regular City Council meetings and in one formal public hearing prior to the submittal of the City's CDBG application. During the hearing, the five items listed above will be explained to the public. Records of the CDBG process will be maintained by the City by the City Clerk (or designee) Citizen Participation Plan City of Owasso ' Page 2 and will be available upon request for review by the public. A brief summary of the proposed ' CDBG project will be available for public review after the City Council has made its final selection. Provide for a minimum of two public hearings, one prior to submission of the application for funding of the project for the purpose of obtaining citizen views and formulating or responding to proposal and questions and the other at the end of the grant period (if the City receives funding) that discusses the City's accomplishments in relation to initial plans. The application stage hearing will include discussion of community development needs and the development of activities being proposed for CDBG funding. There will be reasonable notice of all hearings, which will be scheduled for times and locations cone_ nient to the potential and actual beneficiaries and which will accommodate the physically challenged. This requirement will be met through the scheduling of a public hearing to discuss the City's CDBG proposal. At this hearing, the proposed project will be reviewed for the public and further citizen input will be solicited. Notice will be given 7 to 14 days in advance of this hearing in a local newspaper and by posting at City Hall. The hearing will be held prior to or during the City Council meeting when citizens are accustomed to being heard in front of the City Council. A second hearing will be held at the end of the grant period if the City is funded in the CDBG process. Meet the needs of non - English speaking residents in those instances where a significant number of non - English speaking residents can reasonably be expected to participate. The City does not currently have a significant population of non - English speaking citizens. However, every effort will be made to accommodate the needs of any non - English speaking citizens who wish to participate. Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities not previously described in the City's funding request and on activities which are proposed to be deleted or substantially changed in terms of purpose, scope, location or beneficiaries. The proposed 7 to 14 days notice for all public meetings and hearing in connection with the City's CDBG application process is believed by the City to afford reasonable notice and will afford citizens with reasonable advance notice. In addition, if any change is proposed to the purpose, scope, location or beneficiaries of the proposed project, or if the CDBG project budget changes by more than 25 %, the public will be notified and afforded an opportunity for additional input. Citizen Participation Plan City of Owasso Page 3 Provide the place, telephone number and times when citizens are able to submit written complaints or grievances and the process the City uses to provide a timely, written response to such complaints or grievances. Citizens with comments or grievances on the CDBG process may submit them in writing to the Owasso City Council or in person at a regularly scheduled meeting of the City Council. The City will respond to such comments or grievances within 15 working days, where practicable. By formally adopting this Citizen Participation Plan, the Owasso City Council accepts the responsibility for implementing its provisions. The City further charges all employees, contractors and agents with the responsibility of implementing this plan and living up to the spirit of the citizen participation requirements of the CDBG program. Adopted this 16th day of June, 1996, by the City Council of the City of Owasso, Oklahoma. ATTEST: Marcia Boutwell, City Clerk Danny Ewing, Mayor