HomeMy WebLinkAbout1996.07.25_City Council Agenda_Special
' PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Special
DATE: July 25, 1996
TIME: 6:30 p.m.
PLACE: City Hall Conference Room, City Hall
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 5:00 p.m. on Tuesday, July 23, 1996.
Timothy D. Room, Community Devel~ment Director
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1. Call to Order
2. Roll Call
AGENDA
3. Presentation and Discussion of Street Improvement Projects for FY 1996-97.
Mr. Robert Can
• Attachment #3
' The staff will solicit input regarding the street improvement projects for FY 1996-97. No
formal action will be taken on this item.
4. Adjournment
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MEMORANDUM
TO: RODNEY J. RAY
CITY MANAGER
FROM: F. ROBERT CARR, dR•, P.E. `~
' PUBLIC WORKS DIRECTOR , f
SiJBrJECT: STREET REPAIR PRIORITIES
DATE: July 22, 1996
BACKGROUND:
' Public Works Department Engineering Division staff have compiled information pertaining to
needed street repairs in response to the establishment of funding in the FY96-97 Street Division
Capital Outlay Budget. Sites within the city limits were visited, investigated and repair
components identified.
As a result, potential repair projects have been identified and located as shown in Figure 1.
Costs for each of the identified projects have been calculated using FY95-96 street repair
program actual repair costs and other recent similar projects.
Available funding for FY96-97 is budgeted at $68,000 (Fund 51-410-5461). Estimated costs for
these projects are $869,802. Therefore, prioritization of projects is required, since the list
exceeds the budget.
PRIORITIZATION:
Each of the projects was evaluated by staff to determine a prioritized ranking. Projects were
given a numerical score and the combined scores were tabulated to assess ranking. Criteria used
in the scoring included:
Affordability -The total cost of each project was compared with the other
projects. The ability to complete a number of projects within the established
budget is limited by the relative cost of the repair. A high score in this category
was indicative of a low cost of repair.
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Traffic Volume - In this category, projects were scored based upon location and
traffic volumes. A high score was indicative of projects on collector or arterial
streets and locations near public buildings and schools.
Work Orders -Many of the projects included on the listing have also been called
in by residents. A high score in this category is indicative of projects currently
on the work order program.
FY95-96 Project -Projects received points in this category if they were also ,
included on the FY95-96 Street Repair program list.
Prioritization ranking of each project are listed on Table 1. A cumulative summary of the ~'
project costs based on the rank prioritization is shown on Table 2. (Table 3 is prioritization
ranking by each category and is included for reference.)
FUNDING AVAILABILITY:
In June 1995, Council approved a $1.50 per month increase in residential refuse collection rates. ~
specifically for the street repair program. As a result of this action, the FY96-97 Street Division
Capital Outlay available budget for street repairs is $68,000 (51-410-5461).
Based on cumulative costs of repairs using ranking prioritization, sufficient funds are available
to complete the first twenty-three (23) repair projects. The total cost of the identified projects
is $66,330.
The remaining available funds is $1,270, should the identified projects be completed within each
budget estimate. Staff proposes that these funds be classified as contingency in case of
unforseen construction difficulties. As progress on these projects is made, a status report will
be prepared to summarize estimated costs versus actual expenditures. The status report will be
used to revise availability for additional projects based upon the prioritized ranking,
Purchases and/or contract items requiring prior authorization will be brought before Council as
work at each location proceeds. Most of the projects are small enough that Street Division
personnel may be able to complete the needed repairs. Bid specifications may be prepared to
enable a contractor to be hired for multiple locations. In addition, materials purchased by the
city to be used by our crews may require prior authorization.
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ItECONIlVIENDA'I`ION:
Staff recommends Council authorization to proceed on the following street repairs as part of
FY96-97 Capital Outlay Street Repair program:
Resultant
Ranking Location Estimated
Cost
1 8605 NORTH 120TH EAST AVENUE $1,165
2 7TH STREET & ATLANTA 4,610
3 77TH STREET & 120TH EAST AVENUE 3,600
4 12530 EAST 83RD STREET 4,665
5 710 NORTH ATLANTA 6,860
6 7703 OWASSO EXPRESSWAY 1,155
7 8808 NORTH 119TH EAST AVENUE 1,375
8 11017 EAST 114TH STREET 2,215
9 12526 EAST 83RD STREET 7.340
10 97TH STREET & 110TH EAST AVENUE 1,015
11 2304 NORTH DOGWOOD 1,015
12 8013 NORTH 119TH EAST AVENUE 1,265
13 9702 NORTH 111TH EAST AVENUE 1,265
14 126TH EAST AVENUE & 82ND STREET 1,365
15 8TH STREET & MAIN STREET 1,905
16 6TH STREET & MAIN INTER. 1,945
17 78TH PLACE & 117TH EAST AVENUE 2,015
18 BETWEEN 7TH & 8TH ON MAIN STREET 2,290
19 87TH STREET & 124TH EAST AVENUE 2,340
20 8800 NORTH GARNETT ROAD 5,655
21 127TH EAST AVENUE & 73RD ST INTER. 8,315
22 322 NORTH ELM PLACE 1,415
23 127TH EAST AVENUE & 82ND STREET 1,540
TOTAL $66,330
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ATTACgitlVfENTS:
1. Figure 1 -Potential Street Repair Projects (North and South Portions) '
2. Figure 2 - FY96-97 Recommended Street Repair Projects
4. Table 1 -Prioritization Ranking
5. Table 2 -Cumulative Costs Summary
6. Table 3 -Detailed Prioritization
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