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Home My WebLink About1996.08.06_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: August 6, 1996 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 2, 1996. Marcia outwell, City Jerk AGENDA 1. Call to Order 2. Roll Call 3. Request Approval of the Minutes of July 18, 1996 Regular Meeting and July 25, 1996 Special Meeting. Attachment #3 4. Request Approval of Claims Attachment #4 Owasso Public Works Authority August 6, 1996 Page 3 9. New Business 10. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 16, 1996 The Owasso Public Works Authority met in regular session on Tuesday, July 16, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 12, 1996. ITEM 1: CALL TO ORDER Chairman Ewing called the meeting to order at 7:40 p.m. ITEM 4: ROLL CALL PRESENT Danny Ewing, Chairperson Mary Lou Barnhouse, Trustee Michael Helm, Trustee Tracy Standridge, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT Joe Ramey, Vice Chairperson ITEM 3: REQUEST APPROVAL OF THE MINUTES OF JULY 2. 1996 REGULAR MEETING. Mr Helm moved to approve the minutes as written, by reference hereto; seconded by Mr Standridge. AYE: Helm, Standridge, Barnhouse, Ewing NAY: None Motion carried 4 -0. ITEM 4: REQUEST APPROVAL OF CLAIMS Mr Standridge moved, seconded by Ms Barnhouse, to approve the following claims as submitted: (1) OPWA Fund $180,988.34; (2) OPWA Capital Improvement Fund $23,735.94; (3) Payroll $26,466.23. Owasso Public Works Authority ITEM 9: NEW BUSINESS None. ITEM 10: ADJOURNMENT Mr Helm moved, seconded by Mr Standridge, to adjourn. AYE: Helm, Standridge, Barnhouse, Ewing NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:47 p.m. Marcia Boutwell, Authority Secretary 3 Danny Ewing, Chairperson July 16, 1996 Owasso Public Works Authority July 25, 1996 ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PURCHASE OF A REFUSE COLLECTION VEHICLE BY THE PUBLIC WOKS DEPARTMENT: AND AUTHORIZATION FOR PAYMENT. This item was presented by Mr Carr. Eight bids were received from six prospective vendors for a new refuse collection vehicle. Bids were opened on May 2, 1996. All bidders agreed that their bid would be effective until August 2nd to allow staff time to evaluate privatized residential collection service. That possibility was discussed under item 3, with all bids for the privatization of residential refuse collection service being rejected as not cost effective. There was discussion concerning the possible impact to residential streets with the continued use of refuse vehicles. The Trustees reviewed comments from references presented by Mr Helm. Mr Ramey moved, seconded by Chairman Ewing, to award a contract to Waste Research Inc of Chouteau, Oklahoma for the purchase of one refuse collection vehicle in the amount of $105,416.53 and authorization. for payment. AYE: Ramey, Ewing, Barnhouse, Helm NAY: None Motion carried 4 -0. Mr Helm requested that the minutes reflect direction given to staff to review privatization of residential refuse collection annually. ITEM 5: REPORT FROM OPWA MANAGER No report. ITEM 6: REPORT FROM OPWA ATTORNEY No report. ITEM 7: ADJOURNMENT Mr Ramey moved, seconded by Mr Helm, to adjourn. AYE: Ramey, Helm, Barnhouse, Ewing NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:32 p.m. Danny Ewing, Chairperson Marcia Boutwell, Authority Secretary NOTE: The above minutes were recorded and transcribed by Marsha Hensley in the absence of the Authority Secretary. � I I I I I I I I I I pp. i �L c rTTY nF nWA.R ^-,n nWA.RRn PTTRT.Tr. WnRT{R ATI T NnRTTV 4101 19A 1,4, ?9'19 A!P rT.ATMR PFPnRT APAPVR PAGE in -- -1?n -# --------- VF.NT)nR ------ nFRrRTPTTnN-- - - - - -- --- AMCITTNT - - -- 9701 ?7 rnNRTRTTrTTnN rnNrFPTR RFFTTNn nVFRPAYMF.NT 97n1 Sit TRRARITRF.R PETTY rAR19 RAT.FR TAX -VARn RAGR nFPARTMF.NT TnTAT. = = = =? nPWA AnMTNTRTRATTnN ----------------- ------- - - - - -- 9A0414 MFMRFR RFRVTrF T.TFF PRF -TAX Ar;MTN FF.F 9A0415 MFMRFR RF.RVTr.P T,TFF. PRF -TAX ANNTTAT. 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T.TrFNRF. ;5 -00 T?FPAR.TMF,NT TnTAT, = = = =? p"1007-00 RFC'VrT.F rRNTFR ------------------------ - - - - -- 9A ?499 WARTF MANASPMFNT nF nVT.A TTPPTNG FFFR A /9A AR1,g4 9A2619 nn RVT;TFMP FTTFT. 6/9A 114-RR 97n ?711 TRRARTTRFR PETTY rARV RFTMP PFTTV rART4 7 -9A 97081? FnTTTRWPI;TFRN RFT.T. TFT.F. 7/9A PT.RYAR ?R. R9 970 ?15 PFn A /9A TTfiF 100 - ?4 nRPARTMFNT TnTAT. = = = =j P7R_R1 FTTNT? TnTAT, ____? 84.8114 -R9 1? CITY OF OWASSO OPWA A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CITY GARAGE TRANSFER FROM OPWA 4,958.33 WORKERS' COMP SELF -INS TRANSFER FROM OPWA 3,842.50 GENERAL FUND TRANSFER FROM OPWA 26,528.92 COLLISION SELF -INS TRANSFER FROM OPWA 2,500.00 TRANSFERS TOTAL 37,829.75 MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: REQUEST TO AWARD CONTRACT FOR RESIDENTIAL REFUSE COLLECTION CONTAINERS DATE: July 31,1996 BACKGROUND: Annually, the Owasso Public Works Authority solicits bids for the purchase of carts to be used in the residential refuse collection program. The plastic cart collection system has proven to be successful and cost- effective by providing a uniform container that is sturdy, easily identifiable and is compatible with the one -man per route side - loading refuse collection vehicle system. Through the bid process, the city has been able to obtain a consistent price unit per cart and maintain a supply of carts for replacement or to supply new customers. Staff solicited bids for the bulk purchase of green refuse carts for use in residential trash collection and red carts for use by yardwaste separation customers. The specifications (see attachment) requested a unit price bid for each color of 90 -gallon cart. The carts will be ordered in a minimum of fifty (50) unit quantities. The bid price per cart and the price of replacement parts is guaranteed for any orders placed until June 30, 1997. The proposed contract guarantees a fixed price for FY 96 -97, regardless of the number of carts ordered. Therefore, staff will not request Trustee approval for the purchase of carts again until next fiscal year. Payment for a bulk purchase must be approved by the Trustees. Following publication of the notice to bid and mailing of the bid packet to 9 prospective bidders, two actual bids were received by the bid date of July 3, 1996. The following bids were received: SPECIFICATIONS FOR NINETY (90) GALLON POLYCARTS 6 1. The Owasso Public Works Authority is soliciting a unit price quote for green polycarts with a minimum size of ninety (90) gallons; and a unit price quote for red polycarts with a minimum size of ninety (90) gallons. Both are being solicited to meet the requirements of the City of Owasso /OPWA for FY96 -97. (The Ameri -Kart Corp Poly -Kart 2000 is presently being used.) 2. It is anticipated that polycarts will be ordered in fifty (50) unit quantities, however, the Owasso Public Works Authority reserves the right to order whatever number and color of carts is needed at the time the order is placed. 3. The purchase price shall be guaranteed for any orders placed during the period from the date of issuance of "Notice of Award" until June 30, 1997. 4. "City of Owasso" text shall be embedded in the cart lid and an identification serial number shall be stamped into the cart body. 5. The tub of the cart shall be constructed of a high molecular, ultra- violet stabilized ' polyethylene. 6. The tub of the cart shall be constructed in such a manner that the tub bottom will be a minimum of six (6) inches above the ground and protected. 7. Support frames and lift bars shall be constructed of 16 gauge galvanized steel (minimum) iand all tub stress points supported by steel. 8. The carts shall have 12 inch diameter wheels with semi - pneumatic tires. 9. The cart lid shall be fully hinged and shall have a high tension rubber wind latch for lid. 10. These _specifications shall be interpreted as minimum requirements. I 11. The bidder shall include brochures with the bid submittal showing the polycart specifications. 12. The bidder shall include a list of replacement parts and the price of each part. The purchase price of replacement parts shall be guaranteed for any orders placed until June 30, 1997. 13. Delivery of the first 100 green polycarts will be accepted immediately, but no later than September-1, 1996. 14. All carts shall be bid F.O.B. JUN -17 -1996 1.5:27 FROM TO UNIT PRICE PER POLYCART, GREEN $62.50 UNIT PRICE PER POLYCART, ICED $64.50 19103427013 P.07 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature VICE PRESIDENT OF FINANCE Title 1001 N.E. MARKET ST. EXT. Address REIDSVILLE,NC 27320 910- 349 -3323_ Phone Delivery Date of First 100 Green Polycarb 45 Days APO BID OPENING: JULY 3, 1996 @3:00 P.M. COMPLETES AND ATTACH THE NON - COLLUSION = AFFW A.VIT TO DW. JUN -17 -96 MOH 16:29 1 405 329 8588 P,07