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Home My WebLink About1996.11.05_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: November 5, 1996 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 1, 1996. Marci Boutwell, City lerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of October 15, 1996 Regular Meeting. Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority November 5, 1996 Page 2 6. Consideration and Appropriate Action Relating to the Award of a Bid for the Construction of Phase I Improvements to the Wastewater Treatment Plant. Mr Carr Attachment #6 The staff will recommend Trustee approval of the award of a contract for Wastewater Treatment Plant Phase I Improvements to Walter Morgan Construction Inc, Manhattan, KS, in the amount of $1,923,00, contingent upon receiving final approval from the Oklahoma Water Resources Board. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Unfinished Business 10. New Business Owasso Public Works Authority November 5, 1996 Page 3 11. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 15, 1996 The Owasso Public Works Authority met in regular session on Tuesday, October 15, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 11, 1996. ITEM 1: CALL TO ORDER Chairman Ewing called the meeting to order at 7:42 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Danny Ewing, Chair Joe Ramey, Vice Chair Michael Helm, Trustee Tracy Standridge, Trustee ABSENT Mary Lou Barnhouse, Trustee STAFF Marcia Boutwell, Authority Secretary Rodney J Ray, City Manager Ronald D Cates, Authority Attorney ITEM 4: REQUEST APPROVAL OF THE MINUTES OF OCTOBER 1, 1996 REGULAR MEETING. Mr Standridge moved, seconded by Mr Helm, to approve the minutes as submitted, by reference made a part hereto. AYE: Standridge, Helm, Ramey, Ewing NAY: None Motion carried 4 -0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS. Mr Standridge moved, seconded by Mr Helm, that the following claims be approved as submitted: (1) OPWA Fund $107,904.17; (2) OPWA Capital Improvements Fund $2,780.25; (3) Payroll $25,427.88. Owasso Public Works Authority AYE: Standridge, Helm, Ramey, Ewing NAY: None Motion carried 4 -0. ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None. ITEM 9: NEW BUSINESS None. ITEM 10: ADJOURNMENT Mr Helm moved, seconded by Mr Standridge, to adjourn. AYE: Helm, Standridge, Ramey, Ewing NAY: None Motion carried 4 -0, and the meeting was adjourned at 7:43 p.m. Marcia Boutwell, Authority Secretary 2 October 15, 1996 Danny Ewing, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 11/01/96 9:06:09 A/P CLAIMS REPORT APAPVR PAGE: 1 PO #f VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- ' OPWA ADMINISTRATION ---- --------------- ----- - - - - -- DEPARTMENT TOTAL = == 11907.96 WATER ib, 970070 WESTERN BUSINESS PRODUCTS COPIER. MAINTENANCE 74.17 GO SYSTEMS 970130 LIBERTY TULSA REVENUE BONDS 51,3 5.09 REIMB TRAVEL -CARR 970348 MEMBER SERVICE LIFE MONTHLY FEE 50.00 133.90 970634 GO SYSTEMS FUEL 9/96 19,75' 970849 070826 CITY GARAGE REPAIRS 10!96 8.83 KIMBALL ACE HARDWARE 970879 SAM'S CLUB JANITORIAL SUPPLIES 41.34 ' 970889 970934 THOMASON & MOSS OFFICE DEPOT CARD PLAN PROP /CONTENTS COVERAGE OFFICE SUPPLIES 54.50 11.0 971016 AMERICAN SOCIETY OF CIVIL MEMBERSHIP DUES 150.00 971027 RAZOR BACK COMPUTER SERVI COMPUTER MONITOR 269.95 di 971050 OKLAHOMA NATURAL GAS 9/96 USE 21.93 971051 PSO 906 USE 198.97 971052 SOUTHWESTERN BELL TELE 10/96 PLE }.AR 105.92 971053 AT &T WIRELESS SERVICES 10/96 PAGER USE 6.95 971054 MCI TELECOMMUNICATIONS 10/96 USE 2.93 DEPARTMENT TOTAL =___) 521269.85 UTILITY BILLING ------------------------------ 970138 CPS BUSINESS, INC. LICENSE FEES 217.00 970634 GO SYSTEMS FUEL 9/96 55.82 970820 GARY MOSER METER. READING 200.70 970822 WAL -MART UNIFORM PANTS 79.84 970824 ARMY NAVY SURPLUS RAINSUIT- FIELDS 45.98 970826 CITY GARAGE REPAIRS 10/96 71.71 970912 TYRONE DINKINS METER READING 256.50 970913 OSCAR. MCLAURIN METER READING 584.10 970914 JOHNNY ROGERS METER READING 34.05 970915 BRAD SPARKMAN METER READING 362.26 DEPARTMENT TOTAL = == 11907.96 WATER ib, 970634 GO SYSTEMS FUEL 9/96 138.56 r 970708 TREASURER PETTY CASH REIMB TRAVEL -CARR 193.55 970326 CITY GARAGE REPAIRS 10/96 133.90 970848 WATER PRODUCTS INC METER SET MATERIALS 745.60 970849 WATER. PRODUCTS INC WATER METERS 12/5/95 1,539.00 970857 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 78.32 970898 WAL -MART UNIFORM PANTS 99.80 CITY OF OWASSO OWASSO PUBLIC: WORKS AUTHORITY 11/01/96 9:06:09 A/P CLAIMS REPORT AFAPVR PAGE: 12 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 970930 VERDIGRIS VALLEY SOD FARM SOD- REPAIRS 120.00 970931 WATER PRODUCTS INC WATER METERS 12/505 1,539.00 970947 KEVIN BAUGESS REPAIR REPEATER,ANTENNA 125.00 970950 WATER PRODUCTS INC METER SET MATERIALS 513.14 971006 TREASURER. PETTY CASH CDL LICENSE FEES 54.00 971006 TREASURER PETTY CASH AWWA MEETING EXPENSE 30.90 971051 PSO 9/96 USE 242.0 971052 SOUTHWESTERN BELL TELE 10/96 PLEXAR 29.47 971053 AT &T WIRELESS SERVICES 10/96 PAGER. USE 20.85 DEPARTMENT TOTAL =___> 51953.52 WASTEWATER TREATMENT PLANT ------------------------ - - - - -- 970590 HANES SHOE & ARCH SHOP SAFETY BOOTS 100.00 970602 ADVANCED CHEMICAL CHLORINE 223.00 970602 ADVANCED CHEMICAL CHLORINE 342.00 970634 GO SYSTEMS FUEL 9/96 10.52 970746 WASTE MANAGEMENT OF OKLA TIPPING FEES 9/96 154.14 970795 BOREN /ZINK SAFETY INC. SAFETY- BREATHING EQUIP 990.00 970826 CITY GARAGE REPAIRS 10/96 204.42 970857 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 41.33 970879 SAM'S CLUB JANITORIAL SUPPLIES 27.96 970898 WAL -MART UNIFORM PANTS 64.70 970934 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 2.99 971017 CSUS FOUNDATION INC. OPER TRAINING - WASHINGTON 30.00 971050 OKLAHOMA NATURAL GAS 9/96 USE 21.93 971051 PSO 9/96 USE 5,577.21 971052 SOUTHWESTERN BELL TELE 10/96 PLEXAR 51.83 971053 AT &T WIRELESS SERVICES 10/96 PAGER USE 13.90 971054 MCI TELECOMMUNICATIONS 10/96 USE 1.66 DEPARTMENT TOTAL =_= 7,963.14 WASTEWATER COLLECTION ------------------------ - - - - -- 970634 GO SYSTEMS FUEL 9/96 169.42 970826 CITY GARAGE REPAIRS 10/96 151.12 970857 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 107.52 970895 CLIFFORD POWER SYSTEMS REPLACE TRANSFORMER 186.55 970595 WAL -MART UNIFORM PANTS 99.50 970932 STANDARD AUTO SUPPLY BATTERY -LIFT STATION 40.53 971050 OKLAHOMA NATURAL GAS 9/96 USE 68.87 971051 PSO 9/96 USE 204.41 971052 SOUTHWESTERN BELL TELE 10/96 PLEXAR 25.47 -ITY OF OWASSO IOWASSO PUBLIC WORKS AUTHORITY ii /01/96 9: 0 :09 A/P CLAIMS REPORT APAPVR PAGE: PO n VENDOR DESCRIPTION AMOUPiT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- ' 971053 AT&T WIRELESS SERVICES 10:96 PAGER USE 5. :G 5 970534 DEPARTMENT TOTAL ====%i FUEL 91/96 1,00.94 970746 WASTE MANAGEMENT OF OKLA TIPPING FEES 9/96 542.97 REFUSE COLLECT 5NS KIMBALL ACE HARDWARE MAINT; "REPAIR SUPPLIES 2.99 -------------------- PSO 9/96 USE 162.31 97Q590 HANES SHOE & ARCH SHOP SAFETY BOOTS 98.00 25.47 970634 GO SYSTEMS FUEL 9/96 383.48 ' 970745 WASTE MANAGEMENT OF OKLA TIPPING FEES 9/96 5,247.87 970790 ARMY NAVY SURPLUS RAIN SUITS 83.98 970826 CITY GARAGE REPAIRS 10/9, 1,32�n.35 97Q826 CITY GARAGE REPAIRS 10,'96 4,Q35.43 970357 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 43.81 970951 WASTE MANAGEMENT OF OKLA 9/x'6 COMML REFUSE 13,325.38 971018 JOSS PRINT SHOP REFUSE NOTICES 34.80 DEPARTMENT TOTAL =___, 24,576.11 IRECYCLE CENTER ' 970590 HANES SHOE & ARCH SHOP SAFETY BOOTS 100.00 970534 GO SYSTEMS FUEL 91/96 196.26 970746 WASTE MANAGEMENT OF OKLA TIPPING FEES 9/96 542.97 970857 KIMBALL ACE HARDWARE MAINT; "REPAIR SUPPLIES 2.99 971051 PSO 9/96 USE 162.31 9;•105 SOUTHWESTERN BELL TELE 10 96 PLEt:AR 25.47 DEPARTMENT TOTAL =___? 1,030.00 - -- - - - - -- FUND TOTAL =___> 94,661.82 I Fi� 13 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 11/01/96 9:06:09 A/P CLAIMS; REPORT APAPV? PACE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEBT SERVICE ------------------------ - - - - -- 970131 LIBERTY BANK & TRUST OWRB LOAN 41464.05 910131 LIBERTY BANK & TRUST OWRB LOAN 24,152.00 DEPARTMENT TOTAL =___? 28,616.05 FUND TOTAL 28,616.05 14 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA AMOUNT 4,958.33 3,842.50 26, 528.92 35,329.75 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING D 10/26/96 APPROVE 11/05/96 Chairman Trustee Trustee OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Utility Billing 5.25 2,789 03 Wastewater 313.28 6,397.86 >'(3 Refuse 111.60 3,269.10 APPROVE 11/05/96 Chairman Trustee Trustee OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING D 10/12/96 APPROVE 11/05/96 Chairman Trustee Trustee OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Utility Billing Wastewater 0.00 6,052.74 Refuse 327.12 3,506.52 APPROVE 11/05/96 Chairman Trustee Trustee MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: RODNEY J. RAY CITY MANAGER F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR TENTATIVE AWARD OF CONSTRUCTION CONTRACT WASTEWATER TREATMENT PLANT PHASE I IMPROVEMENTS October 31, 1996 Authorization to advertise for bids for the Wastewater Treatment Plant Phase I Improvements was approved by the Trustees at the September 3, 1996 meeting. Work to be performed in this phase of construction consists of removal of the interchannel boat clarifier from the oxidation ditch, accompanied by the construction of two new external clarifiers. The hydraulic capacity of the oxidation ditch will be increased to 2.15 MGD. Modifications to the existing pumping station and ultraviolet disinfection system to accommodate the increased hydraulic capacity are included. Additional sludge drying beds, necessitated by increased sludge production, also are required. Completed plans and contract documents were approved by the Oklahoma Water Resources Board (OWRB) and the Oklahoma Department of Environmental Quality (ODEQ) and permits to construct the improvements were issued. BIDS RECEIVED: The advertisement for bids was placed on September 12, 1996. A mandatory Pre -Bid Conference was held on October 3, 1996 for all prospective bidders. Bids were received on October 17, 1996 from eight (8) bidders. A summary of the bids received is as follows: Page 2 Tentative Award of Construction Contract Wastewater Treatment Plant Phase I Improvements Bidder Location Bid Amount Baumgartner Gen. Cont., Inc. Springfield, MO $2,703,200.00 TEC Construction Corporation Muskogee, OK $2,577,600.00 Utility Contractors, Inc. Wichita, KS $2,367,199.00 Carothers Construction Company, Inc. Paola, KS $2,388,000.00 Lamar Industries, Inc. Shawnee, OK $2,316,392.00 M.L. Young Construction Corporation Edmond, OK $2,175,995.00 Ideal Construction, Inc. Broken Arrow, OK $2,064,299.00 Walters- Morgan Construction, Inc. Manhattan, KS $1,923,800.00 The Engineer's Estimate for the project was $2,631,600.00. The apparent low bidder is Walter - Morgan Construction, Inc. in the amount of $1,923,900.00. The low bid is $707,700 below the Engineer's Estimate and $140,399 below the next lowest bid. A review of the bid submittal and bidder qualifications has been conducted by FHC, Inc. and no apparent irregularities were found to have been submitted. As a result, FHC stated that without reservation a recommendation of award to the low bidder could be anticipated. FOLLOW -UP SUBMITTALS 1 The construction contract at this stage is considered to be tentative, pending concurrence of the OWRB. Final award of the construction contract cannot be made until such time as the loan is closed by the OWRB. Various contract- related items still must be submitted to OWRB in order to receive concurrence with the award of contract. To date, discussions with representatives of ' the OWRB have not indicated any anticipated problems in receiving concurrence and conducting final loan closing. Pending transfer of the needed documents from the contractor, engineer and city staff, it is ' anticipated that loan closing can be held in early December 1996. The Trustees should expect the final award of contract at that time. The contractor has indicated a desire to start work in mid - December. Page 3 Tentative Award of Construction Contract Wastewater Treatment Plant Phase I Improvements RECONEM ENDATION• Staff recommends tentative award of contract for the construction of the Wastewater Treatment Plant improvements Phase I to Walter- Morgan Construction, Inc., Manhattan, KS in the amount of $1,923,000 contingent upon receiving final approval from the Oklahoma Water Resources Board. ATTACHMENTS: 1. Recommendation from FHC, Inc. dated October 18, 1996 CONSULTING ENGINEERS / CONSTRUCTION MANAGERS 5416 SOUTH YALE / SUITE 400 / TULSA, OKLAHOMA 74135 -6242 (918) 491 -9995 / FAX (918) 481 -5305 October 18, 1996 ' 1 19 Mr. Robert Carr, P.E. Public Works Director City of Owasso 207 S. Cedar Owasso, Oklahoma 74055 RE: WASTEWATER TREATMENT PLANT PHASE 1 IMPROVEMENTS SRF PROJECT NO. C- 401146 -03 CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY Dear Mr. Carr: Attached for your use is a Tabulation of Bids for the referenced project. Upon review of the low bid submitted by Walters- Morgan Construction, Inc., in the base bid amount of $1,923,000, FHC notes no apparent irregularities in the documents submitted and, without reservation, anticipates a recommendation of award to the low bidder. As discussed, it is our understanding that you intend to place consideration of the bids on the November 5th regular meeting of the Owasso Public Works Authority. By future correspondence, FHC will identify the actions necessary by the Authority at that time and will prepare and forward the bid review information to the Oklahoma Water Resources Board by separate cover. As a reminder, it would be beneficial but is not necessary at this time, for you to develop recommendations concerning the options for the Authority taking possession of the salvage items identified in the bid documents. For your use, a copy of the low bid was retained by Marcia Boutwell. By copy of this letter, FHC extends its congratulations to Walters- Morgan and reminds them of their post -bid submittal requirements which must be completely and promptly satisfied for the award to proceed in a timely fashion. ,) Printed on Recycled Paper Mr. Robert Carr -2- October 18, 1996 If you have any questions, please contact the undersigned. Sincerely, FHC, INC. Kirby H. Crowe Construction Coordinator KHC /sk Att. cc: Mr. John Walters, Walters -Morgan Construction Mr. Paul Hodge, Oklahoma Water Resources Board, w /att. Mr. Bruce Bellen, Hub +Garver, w /att. File: H: \154002 \wp \Carr02 FHC, Inc. TABULATION OF BIDS Job. No. 152003/152004 5416 S. Yale, Suite 400 PROJECT NAME: 'Wastewater Treatment Plant Phase 1 Improvements Date: October 17, 1996 Tulsa, OK 74135 Time: 2:00 p.m. PROJECT NO.: SRF Project No. C- 401146 -03 Sheet No. 1 OWNER: City of Owasso /Owasso Public Works Authority IWALTERS - MORGAN CONSTR. IDEAL CONSTRUCTION M L YOUNG CONSTRUCTION LAMAR INDUSTRIES Manhattan Kansas Muskogee, OK Edmond OK Shawnee OK NO, DESCRIPTION QUANTITY UNIT TOTAL BASE BID TOTAL BASE BID TOTAL BASE BID TOTAL BASE BID Wastewater Plant improvements LS $1,923,900.00 $2,064,299.00 $2,17 995.00 $2,316,392.00 UTILITY CONTRACTORS, INC. CARROTHERS CONSTRUCTION TEC BAUMGARTNER GENT CONTR. Wichita, KS Paola, KS Musko ee OK Springfield, MO NO. DESCRIPTION QUANTITY UNIT I TOTAL BASE BID TOTAL BASE BID TOTAL BASE BID TOTAL BASE BID Wastewater Plant Improvements I LS $2,367,199.00 $2,388,000.00 $2,577,600.00 $2,703,200.00 ENGINEER'S ESTIMATE $2,631,600.00 I, the undersigned, do hereby state that all Bids on this Tabulation of Bids were received in sealed envelopes and opened in my presence. I further state the Bid opening was conducted in accordance with normally accepted procedures and provisions of the Contract. R -- __z