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Home My WebLink About1996.12.03_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: December 3, 1996 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Wednesday, November 27, 1996. MarciABoutwell, Auth rity Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of November 19, 1996 Regular Meeting. Attachment #4 5. Request Approval of Claims. Attachment #5 Owasso Public Golf Authority December 3, 1996 Page 2 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Unfinished Business 9. New Business 10. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 19, 1996 The Owasso Public Golf Authority met in regular session on Tuesday, November 19, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 15, 1996. i ITEM 1: CALL TO ORDER Chairman Ewing called the meeting to order at 9:04 p.m. I ITEM 2: FLAG SALUTE I a The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Danny Ewing, Chair Joe Ramey, Vice Chair Mary Lou Barnhouse, Trustee Michael Helm, Trustee Tracy Standridge, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF NOVEMBER 5. 1996 SPECIAL MEETING. Mr Helm moved, seconded by Mr Standridge, to approve the minutes as submitted, by reference made a part hereto. AYE: Helm, Standridge, Barnhouse, Ewing NAY: None Motion carried 5-0. Owasso Public Golf Authority ITEM 5: REQUEST APPROVAL CLAIMS. November 19, 1996 Mr Helm moved, seconded by Chairman Ewing, that the following claims be approved as submitted: (1) Bailey Golf Ranch $37,282.07; (2) Payroll $12,531.01. AYE: Helm, Ewing, Barnhouse, Standridge, Ramey NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE AUTHORIZATION TO SOLICIT BIDS FOR THE PURCHASE OF TWELVE ELECTRIC GOLF CARTS. In August of 1993, the OPGA lease/purchased 60 electric golf carts, and have leased 12 additional carts as needed on a seasonal lease basis from April to September. Play has increased to the point that a 72-cart fleet is needed from April to September and is sometimes needed during the off-season. An offer has been made to OPGA to purchase the 12 carts that were being leased. Mr Lehr requested Trustee authorization to solicit bids for the purchase of 12 used electric golf carts. Mr Ramey moved, seconded by Mr Standridge, to authorize the requested solicitation of bids. AYE: Ramey, Standridge, Helm, Barnhouse, Ewing NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO DECLARE CERTAIN EQUIPMENT SURPLUS TO THE NEEDS OF THE OPGA, AND AUTHORIZATION TO SELL OR BARTER SUCH EQUIPMENT. In the spring of 1993, the OPGA purchased a Jacobsen Sweeper designed to be pulled behind a tractor or utility vehicle for the purpose of picking up small rocks, limbs, or leaves. Since the course opened, it has been used on a very limited basis. This sweeper could be declared surplus to the needs of the OPGA and sold or traded for equipment that could be better utilized on the golf course. Mr Ramey moved, seconded by Mr Standridge, to declare the Jacobsen Sweeper surplus to the needs of the OPGA, and to authorize the solicitation of bids for sale or trade. AYE: Ramey, Standridge, Helm, Barnhouse, Ewing NAY: None Motion carried 5-0. 2 1 1 1 1 1 1 1 1 1 1 1 1 Owasso Public Golf Authority ITEM 8: REPORT FROM OPGA MANAGER No report. ITEM 9: REPORT FROM OPGA ATTORNEY No report. ITEM 10: UNFINISHED BUSINESS None. ITEM 11: NEW BUSINESS None ITEM 12: ADJOURNMENT Mr Standridge moved, seconded by Ms Barnhouse, to adjourn. AYE: Standridge, Barnhouse, Helm, Ramey, Ewing NAY: None Motion carried 5-0 and the meeting was adjourned at 9:18 p.m. Marcia Boutwell, Authority Secretary 3 November 19, 1996 Danny Ewing, Chairperson 01,11ASSO PUBLIC GOLF AUTHORITY EAILEY GULF RANCH 1 + �': 1-�. i9 :rP C�All':� RE:OF'. APnPVt �A'=z• _ Ti is =a:r :,.. DE S C1In-N ---------- ------------------------- -------------------------------------------------- ------------- CART OPERATTONS ------------------------------ c JUSTICE GOLF GAR CO TF.1C REPAIR. PART_ 67. ?J L'D IR P�j JV ;0 TUSTi;=E GOLF ��AP, CO INC RL1 A :; r;E 1' .0 JEAARTMENT TOTAL =_ 203.:j5 GOLF SHOP OPERATIONS ------------------------------ BRIDGESTONE SORTS INC' BRIDGESTONE GOLF PALLS .64.80 BRID�GESTONE SPORTS 1NC tC)Ll BALLS ' - J1.1 BRTDGESTONE SPORTS INC GOLF BALLS 205.20 I"SPORTS TH TONE B —7.9'2BRaTrL CUTTER &- BUCK i.r 1 Jt+ GOLF S1 ACKS 115.08 I?OD GOLF G TENNIS JAC.vEll S 5.19.56 ' CHARLES� SA:MAP��P GOLF IIiC FELT HATS -250.34 r.':. ;�T `�ANU: C'?RP 11 1' BALL �APS _ 82.05 7`3 M� i iN s SPORTS I;LJ.�TAIPT _ ORTS u 721 . 22 SUN P�OUNTAI SPORTS ___- uACKETS—GFE: TZTLET'=T DRAWER CS = REPLACE SHAFT 14.00 1 IT-7 E-_ DRA'vlE . 0S REPLACE SHA: +'-DT='KvOf--HT .56 E DEPARTMEtTT TOTAL ====7 ------------- 1,503.57 GOLF ------------------------------ COURSE OPERATIONS GUARDIAN? SECURITY SYSTEMS MONITORING 12l96 39.95 E—Z—GO TEXTRON REPAIR PARTS 63.55 E—Z—GO TEXTRON REPAIF. PARTS 14.92 E—L—GO TEXTRON REPAIR PARTS 214.60 ' E—Z—GO TEXTRON REPAIR PARTS 57.39 E-7—GO TEXTRON REPAIR PARTS 107.99 KIMBALL ACE HARDWARE HEATER —PUMP HOUSE 37.99 FIMBALL ACE HARDIWARE HARDWARE 5.95 DYNA SYSTEMS HARDWARE t7.27 DYNA SYSTEMS HARDWARE 77.30 ' VICTOR WELDING SUPPLY CC? WELDING 'SUF'PLTES 33.97 MIDIIEST BEARING & CHATN I ROLLER CHAIN 53.04 PARKS OIL COMPANY UNLEADED FUEL 661.50 WESTERN UNIFORM SERVICE TOWEL SERVICE 15.00 LEROY'S REEL MOWER REBUILD MOTOR 524.60 yew NAPA AUTO PARTS REPAIR PARTS 4.49 HAPA AUTO PARTS: REPAIR PARTS: 169.59 ' NAPA AUTO PARTS CORE CREDITS -35.00 m OWASSO PUBLIC GOLF" AUTHORITY BAILEY GOLF RANCH A/P CLAIMS' REPORT APAPVR PAGE • - # s ..•li i.It. i.i kT M-,TTA,?.. L'-----i 1 i 1� A?'3 ,1.1 - - - - - - - - - - - - - - - - - - -.- - - - - - - - - �r.:F .. IGAT 10?I EQUiPP EPi PARTS 1C•9.v TOTAL =---'------------- - - - l f 0`7 4 . G C BE '7 E : , -.AGE OPE R14T TONS 1 1.:J - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CAIN'S COFFEE CO COFFEE FADLER r0 INC FOOD SUPPLIES -CREDIT }.�+. -� FADLER CO INC rn C'TTL� T �. FO��=,�+.,.P—I -"' . `' 5 FADLER CO INC FOOD C-UPPLT-S FADLER CO INC FOOD. . Cy y .- �- AP IES, 115. 50 FADLER CO INC FOOD,SUPPLIES 25.05 FADLER CO IN'-FOOD,SUPPLIES 19�.9� FADLER Co INC FOOD 44.9 LAKE rnT--VIXTRY BEVERAGE INC SOFT DRIH::_; I1.1.5L LANCE INC SiACHS 58.Ca P�P;i COLA COMPAN"ir SOFT n--:T..c. 11. ? 1 PEPSI t.:CLA Y COMPA1Ik r, RPr= SOFT : - 317 �v EPC,I . . COMPANY ANY a _ ..SOFT DR1XKz-• .f)G pSI -- pr "• _ :i.A C0MPAI'll SOPT DR INNS `. 2E CAIN'S COFFEE C O COFFEE n FADLER CO E M 1 FOOr 44.tiC LANCE INC, SPIAC;S 14'- .45 _ LANs_r INCCk r �HACr r :,� ' :,_ J qr, ' . f DEPARTMENT TOTAL =___} ------------- 1,228.51 CLUBHOUSE OPERATIONS ------------------------------ MCI 11/96 USE 18.40 GUARDIAN SECURITY SYSTEMS OPiiTORING 12/96 FADLER CO INC FOOD, SUPPLIES 2`, FADLER CO INC FOOD, StJPPLiES • .10 �1.25 DEPARTMENT TOTAL ====j------------- 4?9. vc GENERAL & ADMINISTRATIVE ------------------------------ STATE IHC6URANLE ^.UND vir't 1P1S-1e,'9S SwBYPS 1,068.00 ADVERTISING 8,,.5` T£RRI N_ '`?HELL NEWSLETTER ''OTTER PRINTING INC g MTr F � 1�+U•Q0 rl L 1 1 �!}} aa _ .ED L=l .l'lv '3C L' ,SIGNC .50 LABEL ,' It�i ADvLRTI-+iAIG. LABELS 0 1•. ,S�r � � OIWASSO PUBLIC GOLF AUTHORITY BAILEY GOLF RANCH � 11Z26,196 14:22:19 &ZB ATMs E£e2E2 tD 1w � eO # V1 \/_ DZSCEIFT:05 k20957 ------------------------------------ ------------------- R TMe§T TOI&S \{\\\\\\ RT SERVICE ------------------------------ EIBEaTY A§z U IB28I REVENUE BOND 1-2Z96 wSSOCIaT2S COS £RCIE COa 2m wS£ 40 THE SCOTSMAN Oar 2 CLUBHOUSE LEASE 12Z96 DEPARTMVINT TOTAT §D TOTAL GRAND TOTAL! a,e5y.2t 2,i50.00 l5,480.22 22,�a,=9.2a �� 22 @ 9.76 ,(u OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING D 11/17/96 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Golf Shop Operations 0 00 4,29913 ......:::.........::... Food & Beverage 0.00 17344.37 .AS ................................................................................................................ ................................................................................................................:.. .......:::::::::::::::::::::::::::::�.:::::::::::::::.:::.::. APPROVE 12/03/96 Chairman Trustee Trustee