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Home My WebLink About1996.12.17_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: December 17, 1996 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 13, 1996. 1. Call to Order 2. Flag Salute 3. Roll Call 4. 61 Marcia outwell, Authority Secretary AGENDA Request Approval of the Minutes of December 3, 1996 Regular Meeting. Attachment #4 Request Approval of Claims. Attachment #5 Owasso Public Golf Authority December 17, 1996 Page 2 6. Consideration and Appropriate Action Relating to the Presentation of an Independent Audit of Financial Transactions for the OPGA Fund for FY 1995-96, and a Request for the Trustees to Receive the Audit Report. Ms Bishop Attachment #6 The staff will present the 1995-96 annual audit to the Authority and will recommend the Trustees "receive" the audit for review and information. 7. Report from OPGA Manager 8. Report from OPGA Attorney 9. Unfinished Business 10. New Business Owasso Public Golf Authority December 17, 1996 Page 3 11. Adjournment u 1 1 11 OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING ' Tuesday, December, 1996 ' The Owasso Public Golf Authority met in regular session on Tuesday, November 19, 1996 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Wednesday, November 27, 1996. ITEM 1: CALL TO ORDER Chairman Ewing called the meeting to order at 8:44 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. IITEM 3: ROLL CALL m PRESENT ABSENT Danny Ewing, Chair Joe Ramey, Vice Chair Mary Lou Barnhouse, Trustee Michael Helm, Trustee Tracy Standridge, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ' A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF NOVEMBER 19 1996 SPECIAL MEETING. Mr Standridge moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by reference made a part hereto. AYE: Standridge, Barnhouse, Helm, Ramey, Ewing NAY: None Motion carried 5-0. Owasso Public Golf Authority December 3, 1996 ITEM 5: REQUEST APPROVAL CLAIMS. Mr Standridge moved, seconded by Ms Barnhouse, that the following claims be approved as submitted: (1) Bailey Golf Ranch $22,069.76; (2) Payroll $12,564.08. AYE: Standridge, Barnhouse, Helm, Ramey, Ewing NAY: None Motion carried 5-0. ITEM 6: No report. ITEM 7: No report. ITEM 8: None ITEM 9: None REPORT FROM OPGA MANAGER REPORT FROM OPGA ATTORNEY UNFINISHED BUSINESS NEW BUSINESS ITEM 10: ADJOURNMENT Mr Helm moved, seconded by Mr Ramey, to adjourn. AYE: Helm, Ramey, Standridge, Barnhouse, Ewing NAY: None Motion carried 5-0 and the meeting was adjourned at 8:47 p.m. Marcia Boutwell, Authority Secretary Danny Ewing, Chairperson 2 OWASSO PUBLIC GOLF AUTHORITY BAILEY GOLF RANCH 12;13!96 8:10:03 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ars------------------------------------------------------------------------- ' BGR DAILY ACCOUNT REIMB PETTY CASH OKLAHOMA TAX COMMISSION 11/96 SALES TAX DEPARTMENT TOTAL i CART OPERATIONS ------------------------------ DELBERT E BROOKS I DEPARTMENT TOTAL ====> GOLF SHOP OPERATIONS ------------------------------ TOMMY ARMOUR GOLF TOMMY ARMOUR GOLF TOMMY ARMOUR GOLF TOMMY ARMOUR GOLF CUTTER & BUCK NIKE INC THE BOOKLEGGER GEAR FOR SPORTS ' KARSTEN MANUF CORP TITLEIST DRAWER. CS TITLEIST DRAWER CS a DEPARTMENT TOTAL ====) GOLF COURSE OPERATIONS ------------------------------ CART MAINTENANCE GOLF CLUBS GOLF CLUBS -DISCOUNT GOLF CLUBS GOLF CLUBS -DISCOUNT SLACKS GOLF SHOES BOOKS JACKETS GOLF CLUB GOLF BALLS GOLF BALLS -DISCOUNT SOUTHWESTERN BELL TELEPHO 11/96 USE OWASSO PUBLIC WORKS AUTHO 11/96 USE OWASSO PUBLIC WORKS AUTHO 11/96 USE OWASSO PUBLIC WORKS AUTHO 11/96 USE WATER PRODUCTS VALVE WRENCH E-L-GO TEXTRON TINES PARKS OIL COMPANY LUBES/OILS WESTERN UNIFORM SERVICE TOWEL SERVICE OWASSO TIRE BARN TIRE MOUNTING NAPA AUTO PARTS REPAIR PARTS NAPA AUTO PARTS REPAIR PARTS 470.51 3,731.14 ------------- 4,201.65 350.00 ------------- 350.00 428.35 -8.57 1,918.14 -191.81 97.73 77.13 108.51 203.07 53.49 32.00 -1.20 2,716.84 119.85 1.72 35.85 3.44 28.00 79.56 400.90 15.00 15.00 57.68 19.69 1 r. OWASSO PUBLIC GOLF AUTHORITY BAILEY GOLF RANCH 12/13/96 8:10:03 A/P CLAIMS REPORT APAPVR PAGE: ---PO-#--------VENDOR ------DESCRIPTION AMOUNT ----- ------ NAPA AUTO PARTS REPAIR PARTS 4.49 NAPA AUTO PARTS REPAIR. PARTS -107.04 NAPA AUTO PARTS REPAIR. PARTS 26.70 NAPA AUTO PARTS REPAIR PARTS 64.03 NAPA AUTO PARTS REPAIR PARTS 115.32 DEPARTMENT TOTAL ====) 880.19 FOOD & BEVERAGE OPERATIONS ------------------------------ CAMPBELL WHOLESALE CO INC SNACKS 113.50 FADLER CO INC FOOD 17.00 ------------- DEPARTMENT TOTAL =___) 130.50 CLUBHOUSE OPERATIONS ------------------------------ SOUTHWESTERN BELL TELEPH❑ 11/96 USE 199.45 OWASSO PUBLIC WORKS AUTHO 11/96 USE 46.45 OWASSO PUBLIC WORKS AUTHO 11/96 USE 5.16 ------------- DEPARTMENT TOTAL =___) 251.06 GENERAL & ADMINISTRATIVE ------------------------------ RONALD D CATES LEGAL SERVICES 15.00 SOUTHWEST PUBLISHING DIRECTORY ADVERTISING 108.00 DOZIER PRINTING INC PRINT NEWSLETTERS 111.37 ADVANTA FINANCIAL CORP DIGITAL PLAYER 97.99 WORLD PUBLISHING COMPANY LEGAL NOTICE 46.20 WORLD PUBLISHING COMPANY CLASSIFIED AD 47.28 DEPARTMENT TOTAL ====) 425.84 DEBT SERVICE ------------------------------ ASSOCIATES COMMERCIAL COR CART LEASE 41 3,859.25 ------------- DEPARTMENT TOTAL =___> 3,859.25 2 FUND TOTAL =___) ------------- 12,815.33 GRAND TOTAL =___) ------------- 12,815.33 M r. Im OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING D 12/01/96 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES ........ (, .........:57 Golf Shop P O erations 0.00 7,472.35 r� Gobi�'�, GT.w. .......... ......,,.. ......,,.. ..RtTlt �y Food & Beverage 0.00 L269.32 APPROVE 12/17/96 ' Chairman Trustee 1 Trustee bw MEMORANDUM TO: CHAIR AND TRUSTEES ' OWASSO PUBLIC GOLF AUTHORITY FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: AUDIT REPORT FOR FISCAL 1995-96 DATE: December 13, 1996 ■ BACKGROUND: ' An independent audit, performed by a certified accountant, is required by City Charter and state statutes. The report of the independent auditor must be filed with the governing body and with ' the office of the State Auditor and Inspector. On May 19, 1995, the City Council and OPWA Trustees selected the firm of Carlson & Cottrell CPA's to perform an audit for the city and its trust authorities. This the City's second year with Carlson & Cottrell as auditors and the first since the OPGA was added to the scope of the city audit. All audit work is complete and the financial statements are enclosed. Joe Carlson will represent the accounting firm and will present the audit to the City Council at the meeting Tuesday night. If the Council has any questions or would like additional information after that presentation, I would be glad to address those requests. RECOMMENDATION: Staff recommends that the OPGA Trustees receive the audit report and direct it to be filed as required by statute. ENCLOSURE: Report on Audit of Financial Statements Year Ended June 30, 1996