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HomeMy WebLinkAbout2004.07.08_OEDA AgendaY PUBLIC NOTICE OF THE MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY TYPE OF MEETING: DATE: TIME: PLACE: Regular July 8, 2004 10:00 a.m. Owasso City Hall Main Conference Room 111 North Main OEDA FILE Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 2, 2004. Ez Rickey Hayes, tconoreevelopment Director 1. Call to Order & Roll Call Ms. Lawrence 2. Election of Chairman Ms. Lawrence Attachment #1 3. Election of Vice Chairman Chairman Attachment #2 4. Election of Secretary Chairman Attachment #3 AGENDA OEDA May 20, 2004 Page 2 5. Request Approval of Minutes of the June 10, 2004 Regular meeting. Chairman Attachment 44 6. Request Approval of Claims. Chairman Attachment #5 7. Presentation of Financial Report. Ms. Bishop Attachment #6 8. Consideration and appropriate action relating to a request for Trustee approval of an annual operating budget for Fiscal Year 2004 -2005. Chairman Attachment #7 9. Update from Economic Development Director. Mr. Hayes Attachment #8 OEDA May 20, 2004 Page 2 10. Report from Community Development Director Mr. Wiles 11. Report from the Public Works Director Ms. Stagg 12. Report from OEDA Manager. Mr. Ray 13. New Business. 14. Adj ournment. MEMORANDUM TO: THE HONORABLE CHAIR & TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: RICKEY HAYES - -- SUBJECT: Election of OEDA Chairman for Fiscal Year 04 -05 DATE: July 2, 2004 BACKGROUND: Pursuant to OEDA bylaws, officers for the Owasso Economic Development Authority are selected annually. Members select a Chairman, Vice - Chair, and Secretary to serve the OEDA for the fiscal year and to provide leadership, planning, and implementation of projects for the coming year that will directly benefit the economic well being of the community. The Chairman will be elected at the first regular meeting in July of each year by the members and will assume the chair immediately after his election and will oversee the election of the Vice -Chair and Secretary. MEMORANDUM TO: THE HONORABLE CHAIR & TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: RICKEY HAYES - SUBJECT: Election of OEDA Vice -Chair for Fiscal Year 04 -05 DATE: July 2, 2004 BACKGROUND: Pursuant to OEDA bylaws, officers for the Owasso Economic Development Authority are selected annually. Members select a Chairman, Vice - Chair, and Secretary to serve the OEDA for the fiscal year and to provide leadership, planning, and implementation of projects for the coming year that will directly benefit the economic well being of the community. The Chairman will be elected at the first regular meeting in July of each year by the members and will assume the chair immediately after his election and will oversee the election of the Vice -Chair and Secretary. The Vice -Chair will serve in the absence of the Chairman. MEMORANDUM TO: THE HONORABLE CHAIR & TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: RICKEY HAYES - SUBJECT: Election of OEDA Secretary for Fiscal Year 04 -05 DATE: July 2, 2004 BACKGROUND: Pursuant to OEDA bylaws, officers for the Owasso Economic Development Authority are selected annually. Members select a Chairman, Vice - Chair, and Secretary to serve the OEDA for the fiscal year and to provide leadership, planning, and implementation of projects for the coming year that will directly benefit the economic well being of the community. The Chairman will be elected at the first regular meeting in July of each year by the members and will assume the chair immediately after his election and will oversee the election of the Vice -Chair and Secretary. OWASSO ECONOMIC DEVELOPMENT AUTHORITY MINUTES OF REGULAR MEETING Thursday, June 10, 2004 The Owasso Economic Development Authority met in regular session on Thursday, June 10, 2004 in the Main Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 4, 2004. ITEM 1: CALL TO ORDER & ROLL CALL Chairman Brenda Lawrence called the meeting to order at 10:05 am. PRESENT Brenda Lawrence, Chair Scott Yandell, Vice -Chair Steve Cataudella, Trustee Gary Akin, Trustee Tom Kimball, Trustee STAFF Rickey Hayes, Economic Development Director Rodney Ray, City Manager Duane Cuthbertson, City Planner Robert Carr, Public Works Ron Cates, City Attorney Julie Stevens, Administrative Assistant A quorum was declared present. ABSENT Frank Enzbrenner, Secretary Dee Sokolosky, Trustee CITIZENS PRESENT David Phillips Mr. Neff ITEM 2: REQUEST APPROVAL OF MINUTES OF THE MAY 13 2004 REGULAR MEETING. Mr. Cataudella moved, seconded by Mr. Yandell, to approve the minutes of the May 13, 2004, by reference made a part hereto. AYE: Lawrence, Kimball, Akin, Yandell, Cataudella NAY: None ABSTAIN: None Motion carried 5 -0. ITEM 3: REQUEST APPROVAL OF CLAIMS. No Claims AYE: None NAY: None ABSTAIN: None Owasso Economic Development Authority June 10, 2004 ITEM 4: PRESENTATION OF FINANCIAL REPORT. Ms. Bishop presented a brief financial report for May 2004 distributing a schedule of revenues and expenses for the month ending May 31, 2004 to each member in attendance. ITEM 5: UPDATE FROM ECONOMIC DEVELOPMENT DIRECTOR Mr. Hayes reported on current economic development activities in the city. Mr. Hayes discussed the recent meeting held with Hunt properties and their development strategy continues to progress. Also discussed, was the recent announcement by the Mingo Valley Medical Center to construct a hospital in Owasso. ITEM 6: REPORT FROM COMMUNITY DEVELOPMENT DIRECTOR Mr. Cuthbertson provided the May building permit report, commented on the active residential building within the City, and provided information regarding upcoming items before the Annexation Committee and Planning Commission. ITEM 7: REPORT FROM PUBLIC WORKS DIRECTOR Mr. Carr gave a brief status update on various street improvement projects and water system improvements. A project status report dated June 10, 2004 was distributed to each member in attendance and attached hereto. ITEM 8: REPORT FROM THE OEDA MANAGER Mr. Ray reported that a public hearing has been set for the North Tulsa County Annexation. Also discussed were the continuing efforts of the Bailey Medical Group and Vanguard. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR TRUSTEE APPROVAL TO ASSIST THE OWASSO HIGH SCHOOL BASEBALL TEAM Mr. Ray briefed members of a meeting with Coach Larry Turner, Frank Enzbrenner, and Mr. Ray and a copy of the proposed budget received by the baseball team was distributed to each member in attendance. Mr. Cataudella moved to disapprove the request for assistance. Discussion continued as to Authority's role in promoting tourism. Mr. Cataudella withdrew motion to disapprove the request for assistance. Mr. Kimball moved to approve a request for assistance, not to include monetary assistance. Mr. Cataudella seconded the motion. AYE: Lawrence, Kimball, Akin, Yandell, Cataudella NAY: None ABSTAIN: None Motion carried 5 -0. Owasso Economic Development Authority ITEM 10: NEW BUSINESS No New Business. ITEM 12: ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Kimball, to adjourn. AYE: Lawrence, Akin, Cataudella, Kimball, Yandell NAY: None Motion carried 5 -0, and the meeting was adjourned at 11:20 a.m. Date Approved June 10, 2004 Brenda Lawrence, Chairman MEMORANDUM TO: THE HONORABLE CHAIR & TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: RICKEY HAYES, ECONOMIC DEVELOPMENT DIRECTOR SUBJECT: OEDA Claims for June 2004 DATE: 07/02/04 There were no claims for June 2004 Owasso Economic Development Authority Schedule of Revenues and Expenses For the Month Ending June 30, 2004 Operating Revenues: Contributions Reimbursements Interest Total Operating Revenues Operating Expenses: Materials & supplies Services & other charges Capital outlay Total Operating Expenses Operating Income (Loss) Non - Operating Revenues (Expenses): Transfer from General Fund Total Non - Operating Revenues (Expenses) Net Income (Loss) Retained Earnings ** 06/30/03 Retained Earnings ** 06/30/04 Month -to -date $0.00 0.00 4.36 4.36 0.00 0.00 0.00 0.00 4.36 0.00 0.00 4.36 * *Note: For the purposes of this report, "Retained Earnings" includes only current assets and current liabilities Year -to -date $0.00 0.00 69.65 69.65 0.00 7,750.00 0.00 7,750.00 (7,680.35) 0.00 0.00 (7,680.35) 18,410.90 $10,730.55 MEMORANDUM TO: THE HONORABLE CHAIR & TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: RICKEY HAYES ECONOMIC DEVELOPMENT DIRECTOR SUBJECT: PROPOSED OEDA BUDGET Fiscal Year 2004 -2005 DATE: June 28, 2004 Pursuant to statutory provisions, an annual operating budget for the OEDA has been developed and transmitted for your review. On Friday, July 2, 2004 legal notice of a public hearing was posted on the City Hall bulletin board. Copies of the proposed budget have been made available for public review. The fund balance as of July 1, 2004 was $10,730 REVENUE 95- 000 -46100 Interest income $ 70 TOTAL REVENUE $ 70 PROPOSED EXPENDITURES Personal Services $ 0 Materials and Supplies $ 0 Other Services $ 5,000 Capital Outlay $ 0 TOTAL EXPENDITURES $ 5,000 PROPOSED NET ($4,930) PROJECTED ENDING FUND BALANCE (JUNE 30 2005) $5,800 RECOMMENDATION: Staff recommends Trustee approval of proposed OEDA budget for fiscal year 2004 -2005 Owasso Economic Development Authority Proposed Budget FY 2004 -2005 BEGINNING FUND BALANCE (7 -1 -2004) PROPOSED REVENUE 95- 000 -46100 Interest TOTAL REVENUE PROPOSED EXPENDITURES Personal Services Materials & Supplies Other Services Capital Outlay TOTAL EXPENDITURES PROPOSED NET 70 70 0 0 5,000 0 5,000 $ 10,730 (4,930) PROJECTED ENDING FUND BALANCE (6 -30 -2005) $ 5,800 Owasso Economic Development Authority Fiscal Year 2004 -2005 Annual Budget $50,000 $45,000 $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $0 OEDA 5 -year Expenditure Trend (OEDA 95 -710) FY 01 FY 02 FY 03 FY 04 FY 05 Expenditure Category Actual 2000 -2001 Actual 2001 -2002 Actual 2002 -2003 Projected Actual 2003 -2004 Proposed 2004 -2005 Personal Services - Materials & Supplies - 19 - Other Services & Charges 49,405 4,915 18,750 7,750 5,000 Capital Outlay - - - - - Total 49,405 4,934 18,750 7,750 5,000 OEDA Owasso Economic Development Authority Fiscal Year 2004 -2005 Annual Budget Capital Outlay 95 -710 54400 Machinery *Total Capital Outlay* Total OEDA 4,934 18,750 7,750 5,000 OEDA Projected Actual Actual Actual Proposed Line Item Description 2001 -2002 2002 -2003 2003 -2004 2004 -2005 Personal Services 'Total Personal Services* - - - _ Materials & Supplies 95 -710 52001 Office Supplies 19 _ *Total Materials & Supplies* 19 Other Services & Charges 95 -710 53001 Prof. & Tech. Services 4,915 18,750 6,250 5,000 53650 Travel & Training 1,500 *Total Other Services & Charges* 4,915 18,750 7,750 5,000 Capital Outlay 95 -710 54400 Machinery *Total Capital Outlay* Total OEDA 4,934 18,750 7,750 5,000 OEDA MEMORANDUM TO: OWASSO ECONOMIC DEVELOPMENT AUTHORITY BOARD OF TRUSTEES FROM: RICKEY HAYES SUBJECT: ECONOMIC DEVELOPMENT DIRECTOR'S REPORT DATE: July 2, 2004 Progress continues on the commercial sites in the 96th Street retail corridor. The Smith Farms Marketplace development by Hunt Properties is currently being engineered and will begin construction in August according to engineers. Engineering is currently taking place on Garnett Road and 96th Street improvements to coincide with the opening of the Smith Farms Complex. Several other properties along Garnett and 96th Street are being considered for commercial development also. The Tyann Properties development around Home Depot is taking shape as work continues on the service road connecting 86th Street and 96th Street on the east side of US 169. Construction has also begun on Waterford Place, a retail development located between Walgreens and Home Depot at 96th Street and 129th. I have had provided information to at least a dozen restaurants in the past two weeks regarding sites in various locations around Owasso. I continue to work on updating our marketing material. We are currently updating the web page and all the marketing material. The material will change in appearance and current figures of sales and demographic data will be provided. The marketing material has been used quite effectively over the last two years in our negotiations with various retailers. I should have something for you to look over in the next couple of weeks. Two groups continue discussions locally in regard to construction of a medical complex for the City of Owasso. One group, Alliance Healthcare, is working with officials of the Larkin Bailey Trust and the other group, the Haskell Enterprise Group, has 67 acres near the Owasso Market under contract for a site for the hospital and medical complex. The addition of a modern medical complex in our city is an essential proponent of our quality of life as our population increases and commercial growth and development continues. Both groups have had recent media exposure and further information will be forwarded to you as soon as it is received. As always, if I can serve you in any way, please call. Your input and direction are always important to the success of our efforts.