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HomeMy WebLinkAbout2002.11.14_OEDA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY TYPE OF MEETING: Regular DATE: November 14,2002 OEDA FILE TIME: 10:00 a.m. PLACE: Owasso City Hall Main Conference Room Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Monday, November 11, 2002. l � Rickey Hayes, Economic a elopment Director AGENDA 1. Call to Order & Roll Call Mr. Kimball 2. Request Approval of Minutes of the October 10, 2002 Regular Meeting. Mr. Kimball Attachment #2 3. Request Approval of Claims Mr. Kimball Attachment #3 OWASSO ECONOMIC DEVELOPMENT AUTHORITY NOVEMBER 14, 2002 PAGE 2 4. Presentation of Financial Report Ms. Bishop Attachment #4 5. Consideration and appropriate action concerning the appointment of Stephen Gray as legal counsel for the Owasso Economic Development Authority. Mr. Ray 6. Update from Economic Development Director. Mr. Hayes Attachment #6 7. Downtown Redevelopment Plan Implementation Mr. Ray 8. Report from OEDA Manager. Mr. Ray OWASSO ECONOMIC DEVELOPMENT AUTHORITY NOVEMBER 14, 2002 PAGE 3 New Business 10. General Discussion Relating to the Purpose, Goals, and Focus of the City's Economic Development Efforts. Mr. Ray 11. Adjournment OWASSO ECONOMIC DEVELOPMENT AUTHORITY MINUTES OF REGULAR MEETING Thursday, October 10, 2002 The Owasso Economic Development Authority met in regular session on Thursday, October 10, 2002 in the Main Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Monday, October 7, 2002. ITEM 1: CALL TO ORDER Vice Chair Brenda Lawrence called the meeting to order at 10:03 a.m. ITEM 2: ROLL CALL PRESENT Brenda Lawrence, Vice Chair Frank Enzbrenner, Secretary Dee Sokolosky, Trustee Scott Yandell, Trustee STAFF Rodney J Ray, City Manager Marcia Boutwell, City Clerk A quorum was declared present. ABSENT Tom Kimball, Chair Gary Akin, Trustee Michael Helm, Trustee ITEM 3: REQUEST APPROVAL OF MINUTES OF THE SEPTEMBER 12, 2002 REGULAR MEETING. Mr. Sokolosky moved, seconded by Mr. Yandell, to approve the minutes of the September 12, 2002 regular meeting, by reference made a part hereto. AYE: Sokolosky, Yandell, Enzbrenner, Lawrence NAY: None Motion carried 4 -0. ITEM 4: REQUEST APPROVAL OF CLAIMS. No claims were presented. ITEM 5: PRESENTATION OF FINANCIAL REPORT. Ms. Bishop briefly reviewed the financial report, which was included in the agenda packet. ITEM 6: UPDATE FROM ECONOMIC DEVELOPMENT SPECIALIST. Mr. Hayes highlighted portions of his report, which was included in the agenda packet. City Planner Robert Moore briefed the Trustees on current planning items, including those being Owasso Economic Development Authority October 10, 2002 considered at the next City Council meeting. Public Works Director Robert Carr gave an overview of the street and roadway projects currently under construction, in the design or advertisement phase, or in preliminary stages. Darcy Melendez brought a report from the Economic Development Consortium. ITEM 7: DOWNTOWN REDEVELOPMENT PLAN IMPLEMENTATION. Mr. Ray discussed the Downtown Redevelopment Plan. He said that funds will be put in an upcoming bond issue for property acquisition in the downtown development plan area. The Trustees discussed ideas on how the project should proceed. They also presented ideas relative to traffic flow on Main Street. The Downtown Redevelopment Plan, including Main Street traffic plans, will be placed on the November agenda for discussion; and this issue will be discussed each month for the next several months. ITEM 8: REPORT FROM OEDA MANAGER Mr. Ray discussed the development of tools in which to market the City. Such a vision would include development and marketing of office space, as well as industrial space. Funds may also be put in the bond issue for transportation. ITEM 9: NEW BUSINESS. The concept of an OEDA website was discussed. The question about floor plans from new homes being included on the website was raised. It was asked if public funds should be used for private builders use. If a fee is charged, there may be some builders who would be unable to participate. This idea will be looked into further. ITEM 10: GENERAL DISCUSSION RELATING TO THE PURPOSE, GOALS, AND FOCUS OF THE CITY'S ECONOMIC DEVELOPMENT EFFORTS. This item was discussed at the September meeting, and there was nothing further at this time. ITEM 11: ADJOURNMENT Mr. Enzbrenner moved, seconded by Mr. Yandell, to adjourn. AYE: Enzbrenner, Yandell, Sokolosky, Lawrence NAY: None Motion carried 4 -0, and the meeting was adjourned at 11:20 p.m. Date Approved -2- Tom Kimball, Chairperson MEMORANDUM TO: THE HONORABLE CHAIR & TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: RICKEY HAYES SUBJECT: OEDA CLAIMS DATE: 11/10/2002 THERE ARE NO CLAIMS FOR THE MONTH OF OCTOBER Owasso Economic Development Authority Schedule of Revenues and Expenses For the Month Ending October 31, 2002 Operating Revenues: Contributions Reimbursements Interest Total Operating Revenues Operating Expenses: Materials & supplies Services & other charges Capital outlay Total Operating Expenses Operating Income (Loss) Non - Operating Revenues (Expenses): Transfer from General Fund Total Non - Operating Revenues (Expenses) Net Income (Loss) Retained Earnings "* 06/30/02 Retained Earnings *" 10/31/02 Month -to -date Year -to -date $0.00 0.00 32.02 32.02 0.00 0.00 0.00 0.00 32.02 0.00 0.00 32.02 "Note: For the purposes of this report, "Retained Earnings" includes only current assets and current liabilities $0.00 0.00 99.51 99.51 0.00 12,500.00 0.00 12,500.00 (12,400.49) 25,000.00 25,000.00 12,599.51 11,915.86 $24,515.37 MEMORANDUM TO: OWASSO ECONOMIC DEVELOPMENT AUTHORITY BOARD OF TRUSTEES FROM: RICKEY HAYES SUBJECT: ECONOMIC DEVELOPMENT DIRECTOR'S REPORT DATE: November 4, 2002 When I came to Owasso one of my priority goals was to begin a program to meet and acquaint myself with every business owner in the City of Owasso. So far this list is at about 140 business owners doing business in a variety of locations around the city. I try to spend about 6 -8 hours a week on the street. I believe this is not only necessary so I can get to know the local business people but also will be an integral part in the maintaining of good relationships between the local business community and city. I want Owasso to be known as a city that is "business friendly" in every way possible. This month I visited several business owners, including one that had written an angry letter to the editor of the paper about the proposed sign code changes. I see myself as an advocate for every business owner in the City of Owasso. I met with other city staff at a merchants meeting held on October 18th at St. Louis Bread Company for all the Owasso Market Merchants. Several Owasso Market merchants attended the meeting. Staff discussed several topics of interest; including traffic problems, road construction, and development in the area. I am continuing my visits to area business owners and devote a great deal of time to establishing relationships with the retail and industrial establishments doing business in Owasso. Traffic count data continues to be collected on various intersections around town. These numbers are very important in attracting retail clients. The numbers are astounding and will be used to provide the most current information available to prospective clients, developers, and other interested parties. I attended meetings for the Dialog / Visioning 2025 project with several members of the Owasso city staff and several citizens in October. Tulsa County Commissioner Wilbert Collins chaired the initial meeting and various topics were discussed. More meetings are planned in the near future. I was elected to represent the City of Owasso on the board of directors of the Northstar Economic Development Council on October 14th and attended a regional meeting concerning development of the "Northwest Passage" highway system. I also had the pleasure of attending the Greenwood Chamber of Commerce annual banquet and meeting the directors and staff of that organization. The development of a marketing packet to market the City of Owasso to potential customers is still a priority. We have been gathering updated demographic data, and working on creating an image of the city that will represent who we are and what we want to become. We are making great progress and a finished package will be available to look at and critique very soon. We are selecting the best package and graphics layout at this time. I am depending on the City of Owasso team to contribute to the project. The "Locationxpert" software from MPSI has greatly increased our ability to provide the most up to date demographic information available. I attended the Oklahoma Economic Development Council's Summit for Economic Development in Norman, Oklahoma on October 21" and 22 "d . I had opportunity to meet and network with several hundred economic developers from all over the State of Oklahoma. Several presenters discussed future trends, effective strategies, and detailed several exciting new innovations in economic development. I also attended the Basic Economic Development course the first week in November in San Antonio, Texas. This course in part of the University of Oklahoma's Economic Development Institute and is a prerequisite to certification. These trainings will help provide a broader base of knowledge in all areas of economic development. I had forty hours of class work and lectures from economic development professionals from all over the country. Topics on business expansion and development, business retention, marketing and promotion, incentives and financial theory were discussed in detail. I thoroughly enjoyed the experience and believe it was an investment in the economic development of the City of Owasso. The Economic Development page on the City of Owasso's web site is in the process of being updated and will be accessed not only by citizens of Owasso but also potential customers. The Community Development web page was recently redone and has had an increase in "hits" in the last few weeks. I believe the world wide web is a sea of opportunity for the economic development of the City of Owasso. The training I just completed indicated that web page development was one of the keys to marketing our assets in Owasso to the rest of the world. One of the most important pieces of information in marketing the City of Owasso to potential customers is being able to articulate an accurate population in our service area and being able to define the actual drawing area for retail customers to our local businesses. We are attempting to prove the "funnel" theory that Owasso's geographic location provides a natural flow of retail customers from a very broad area of north Oklahoma and southern Kansas. Right now I have information from four major retail businesses that prove that as much as 50% of local retail sales are coming from communities outside Owasso. These figures prove our theory that the City of Owasso retail service area is made up of a large geographic area from Northeast Oklahoma and southern Kansas. Last month I reported that I had met with a business owner (Golf USA) in Owasso Market and in the course of our conversation I discussed our belief that many of our retail customers came from outside the city, verifying the "funnel theory". The owner indicated very emphatically that she could prove that and provided me with a report for the three month period between June and August 2002 showing that 51% her customers came from outside the 74055 zip code. I enclosed a break down of this information in your agenda packets last month. This month I am happy to report that we have more confirmation on this very important information from several more business owners. Kohl's, Lowe's, Wal -Mart, and Children's Orchard (children's clothing, toys, and specialty items) all agreed to provide similar information on customer demographics. This information is included in your agenda packets. Data from Albertson's indicated that they were experiencing the same thing. We have met with several business prospects over the last month; Target and Home Depot being at the top of the list. Charleston's and Outback are still looking and I continue to research and contact other restaurant possibilities. International House of Pancakes (IHOP) is coming to Owasso on a pad site in front of Lowe's. I also had meetings with a commercial broker in Tulsa who accompanied Braum's officials to Owasso to assist in siting another Braums in the 116`h street area. As always, if I can serve you in any way, please call.