HomeMy WebLinkAbout2008.06.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING: Regular
DATE: June 17, 2008
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:30 p.m. on
Friday, June 13, 2008. 1- \ /1 ; f k 1 ` / A , A
AGENDA
1. Call to Order
Chairman Stephen Cataudella
2. Flag Salute
3. Roll Call
M. Stevens, Deputy City Clerk
4. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of the June 3, 2008 Regular Meeting.
Attachment #4 -A
B. Approval of Claims.
Attachment #4 -B
C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report.
Attachment # 4 -C
S- W gendas \OP WA\2008 \0617. doc
Owasso Public Works Authority
June 17, 2008
Page 2
5. Consideration and appropriate action relating to a request for Trustee approval of
Resolution No. 2008 -02, a resolution adopting the FY 2008 -2009 annual operating budget.
Mr. Ray
Attachment #5
Staff will recommend Trustee approval of Resolution No. 2008 -02.
6. Report from OPWA Manager.
7. Report from OPWA Attorney.
8. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
9. Adjournment.
S: Agendas \OP W A \2008 \0617. doc
OWASSO CITY COUNCIL &
OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, June 3, 2008
The Owasso City Council and the Owasso Public Works Authority met in a joint regular session
on Tuesday, June 3, 2008 in the Council Chambers at Old Central per the Notice of Public
Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, May 30,
2008.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Father Richard Bradley, St. Henry's Catholic Church.
ITEM 3. FLAG SALUTE
The flag salute was led by Councilor Sinex.
ITEM 4. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Mayor
D.J. Gall, Vice Mayor
Doug Bonebrake, Councilor
Wayne Guevara, Councilor
Jon Sinex, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF ALERTNESS
Assistant City Manager Tim Rooney, a member of the Owasso Character Council, presented to
the Council "Alertness," the Character Trait of the Month for June, 2008.
Owasso City Council June 3, 2008
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CITY OF OWASSO
CONSENT AGENDA
A. Approval of Minutes of the May 20, 2008 Regular Meeting.
B. Approval of Claims.
C. Adoption of Ordinance No. 917, an ordinance approving an easement closure
located at 10603 East 86th Street North.
D. Adoption of Ordinance No. 918, an ordinance approving rezoning request OZ
08 -03, a request to rezone approximately .24 acres, located at 109 West 2 °d
Street North, from RS -3 (Residential Single- Family) to RD (Residential
Duplex).
Mr. Bonebrake moved, seconded by Mr. Gall, to approve the Consent Agenda with claims
totaling $306,066.28. Also included for review were the healthcare self - insurance claims report
and payroll payment report for pay period 5/24/08.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE APPROVAL OF THE OWASSO PUBLIC WORKS
AUTHORITY CONSENT AGENDA
A. Approval of Minutes of the May 20, 2008 Regular OPWA Meeting.
B. Approval of Claims.
Mr. Bonebrake moved, seconded by Mr. Sinex, to approve the OPWA Consent Agenda with
claims totaling $546,887.34. Also included for review was the payroll payment report for pay
period 5/24/08.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
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Owasso City Council
June 3, 2008
At this time, Mayor Cataudella announced that Agenda Item No. 9 — Executive Session would be
moved ahead of Agenda Item No. 8 — Public Hearing.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL AND THE OWASSO PUBLIC WORKS
AUTHORITY TRUSTEES TO ENTER INTO AN EXECUTIVE SESSION FOR
THE PURPOSE OF DISCUSSING THE FOLLOWING ITEMS:
1. PURCHASE OF REAL PROPERTY, SUCH EXECUTIVE SESSION
PROVIDED FOR IN O.S. 25, § 307(B)(3)
2. PENDING LITIGATION AGAINST THE OWASSO PUBLIC WORKS
AUTHORITY, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, §
307(B)(4)
Mayor Cataudella called for a motion on this item. Mr. Bonebrake moved, seconded by Mr.
Guevara, for Council /Trustees approval to enter into Executive Session.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Executive Session began at 6:39 pm and Council /Trustees returned from Executive Session at
7:40 pm.
ITEM 8. PUBLIC HEARING. THE CITY COUNCIL WILL CONDUCT A PUBLIC HEARING
FOR THE PURPOSE OF RECEIVING CITIZEN COMMENTS AND INPUT
REGARDING THE CITY OF OWASSO FISCAL YEAR 2008 -2009 ANNUAL BUDGET
PROPOSAL
Mr. Ray presented to the Council and all citizens present the FY 2008 -2009 Budget Proposal.
Mayor Cataudella then opened the Public Hearing for any citizen comments. Several citizens
spoke. Mayor Cataudella then declared the Public Hearing closed.
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Owasso City Council
June 3, 2008
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR OPWA TRUSTEE APPROVAL OF RESOLUTION NO. 2008-
01, A RESOLUTION AUTHORIZING THE OPWA MANAGER TO
PARTICIPATE IN A SETTLEMENT CONFERENCE RELATED TO PENDING
LITIGATION INVOLVING THE OWASSO PUBLIC WORKS AUTHORITY
Ms. Lombardi presented the item and recommended Trustee approval of Resolution No. 2008-
01, a resolution designating the OPWA Manager as the OPWA Settlement Representative for the
Settlement Conference to be held on June 11, 2008 in the litigation styled Washington County
Rural Water District # 3 v. the OPWA; and granting full and final settlement authority in this
action to the Manager for purposes of the Settlement Conference.
Mr. Sinex moved, seconded by Mr. Guevara, for Trustee approval of Resolution No. 2008 -01, as
recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 11. REPORT FROM CITY MANAGER / OPWA MANAGER
Mr. Ray was happy to report that, even with the heavy rains the City has received in the last few
weeks, no excessive drainage problems have occurred. Mr. Ray commended the Staff and
Council for their diligence in correcting the stormwater issues that the City has experienced in
the past.
ITEM 12. REPORT FROM CITY ATTORNEY / OPWA ATTORNEY
No report
ITEM 13. REPORT FROM CITY COUNCILORS / OPWA TRUSTEES
A report on the City's 4th of July festivities was requested by Mr. Bonebrake.
ITEM 14. NEW BUSINESS
None
ITEM 15. ADJOURNMENT
Mr. Gall moved, seconded by Mr. Bonebrake, to adjourn.
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Owasso City Council
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 8:30 p.m.
Pat Fry, Minute Clerk
June 3, 2008
Stephen Cataudella, Mayor
Claims List
06/17/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
OPWA ADMINISTRATION
OFFICE DEPOT INC
OFFICE SUPPLIES
58.37
TERMINIX
PEST CONTROL @ PUBLIC WOR
46.00
AT &T
AT &T CONSOLIDATED BILL
320.96
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
29.70
DOERNER, SAUNDERS, DANIEL & ANDERSO
RWD #3 VS. CITY OF OWASSO
2,438.08
OFFICE DEPOT INC
OFFICE SUPPLIES
218.87
COPY -SCAN & MORE, LLC
SCANNING - WASHINGTON CTY #
137.85
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
136.61
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
32.82
TOTAL OPWA ADMINISTRATION 3,419.26
UTILITY BILLING
OFFICE DEPOT INC
OFFICE SUPPLIES
7.14
OFFICE DEPOT INC
OFFICE SUPPLIES
20.70
AMERICAN MUNICIPAL SERVICES LTD
COLLECTION SERVICES
138.52
BERNIE SHAINE BURNS
METER READER
389.25
DAVID R. OLINGHOUSE
METER READER
440.10
NOLAN RAY LANE
METER READER
128.25
TYRONE EUGENE DINKINS
METER READER
364.95
KATHLEEN A BALSIGER
METER READER
350.10
MARK MEYER
METER READER
462.60
TECHNICAL PROGRAMMING SERVICES INC
BILLING SERVICE
1,146.43
TOTAL UTILITY BILLING 3,448.04
WATER
OWASSO TOP SOIL
TOP SOIL FOR DRESS UPS
50.00
HANCOCK RACING STABLES, INC.
ROCK FOR ROAD TO BAILEY W
1,471.72
JPMORGAN CHASE BANK
BROWN FARMS -SOD
160.00
JPMORGAN CHASE BANK
CITY OF TULSA -WATER USAGE
99,999.00
JPMORGAN CHASE BANK
CITY OF TULSA -WATER USAGE
58,152.46
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
1,708.01
JPMORGAN CHASE BANK
VVEC- ELECTRIC
15.30
JPMORGAN CHASE BANK
WATER PROD -METER SETS
1,253.00
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
38.30
DEPARTMENT OF ENVIRONMENTAL QUALITY
STATE OF OKLAHOMA - 2008
211.00
TOTAL WATER
163,058.79
WASTEWATER TREATMENT
JPMORGAN CHASE BANK
LOWES- PLUMBING PARTS
6.72
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
42.54
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
1,011.80
ENVIRONMENTAL RESOURCE ASSOCIATES
WWTP SAMPLING & ANALYSIS
714.51
FORT BEND SERVICES INC
POLYMER FOR WWTP
2,790.00
DEPARTMENT OF ENVIRONMENTAL QUALITY
SATE OF OKLAHOMA - 2008 M
4,103.09
AT &T
AT &T CONSOLIDATED BILL
122.20
TOTAL WASTEWATER TREATMENT 8,790.86
Page 1
Claims List
06/17/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
WASTEWATER COLLECTION:
AT &T
AT &T CONSOLIDATED BILL
39.80
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
37.39
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
1,265.50
JPMORGAN CHASE BANK
LOWES -WATER COOLER
22.87
GREEN EQUIPMENT COMPANY
REPAIR LOCATER
275.75
JPMORGAN CHASE BANK
WATER PROD - FLAGS /PAINT
109.96
JPMORGAN CHASE BANK
WEC- ELECTRIC
379.68
JPMORGAN CHASE BANK
WEC- ELECTRIC
95.28
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
195.13
TOTAL WASTEWATER COLLECTIONS 2,421.36
REFUSE COLLECTIONS
O'REILLY AUTOMOTIVE INC
HARDWARE FOR CART REPAIRS
3.47
O'REILLY AUTOMOTIVE INC
STOVE BOLT FOR 98 CHEVY
1.79
SCHAEFER SYSTEMS INTERNATIONAL, INC
PILOT CART RENTAL
400.00
WILLIAMS REFUSE EQUIPMENT CO INC
GREEN REFUSE CARTS
4,171.10
O'REILLY AUTOMOTIVE INC
REPAIR HOSE FOR REFUSE TR
4.11
UNITED STATES CELLULAR CORPORATION
CELL PHONE USAGE
56.29
TOTER, INC.
PILOT CART PURCHASE
6,950.00
NATIONAL POWER WASH, INC
POWER WASH REFUSE VEHICLE
150.00
L & S DEDMON TRUCKING, LLC
PUSH OFF YARDWASTE AREA
960.00
ALSUMA TRUCK & EQUIP REPAIR
UNIT 032 REFUSE TRUCK REP
1,127.03
ALSUMA TRUCK & EQUIP REPAIR
UNIT 597 -1 REFUSE TRUCK R
647.15
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
9,752.24
NATIONAL POWER WASH, INC
POWER WASH REFUSE VEHICLE
150.00
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
48.39
AT &T
AT &T CONSOLIDATED BILL
19.04
TOTAL REFUSE COLLECTIONS 24,440.61
RECYCLE CENTER
AT &T
AT &T CONSOLIDATED BILL
19.04
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
10.43
TOTAL RECYCLE CENTER 29.47
FUND GRAND TOTAL 205,608.3
OPWA CI - DEBT SERVICE
THE BANK OF NEW YORK TRUST CO
ADMIN FEE -1999 NOTE
750.00
THE BANK OF NEW YORK TRUST CO
ADMIN FEE -2001B NOTE
1,500.00
THE BANK OF NEW YORK TRUST CO
ADMIN FEE -2001C NOTE
1,500.00
THE BANK OF NEW YORK TRUST CO
ADMIN FEE -2002B NOTE
1,500.00
TOTAL OPWA CI - DEBT SERVICE 5,250.00
FUND GRAND TOTAL 5,250.0
Page 2
Claims List
06/17/08
Budget Unit Title I Vendor Name Payable Description IPayment Amounl
OPWA GRAND TOTAL $210,858.39
Page 3
ipm
Department
OPWA Administration
Utility Billing
Water
Wastewater
Wastewater Collection
Refuse
Recycle Center
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06/07/08
Payroll Expenses Total Expenses
6,319.46
4,348.00
8,857.19
9,415.76
6,733.80
10,808.14
1,037.76
8,794.03
6,453.43
13, 391.86
14,127.75
10,167.81
15,130.01
1,680.78
FUND TOTAL 47,520.11 69,745.67
OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND
FISCAL YEAR 2007 -2008
Statement of Revenues & Expenses
As of May 31, 2008
OPERATING REVENUES:
Water
Wastewater
Refuse & recycle
Otherfees
Interest & other
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Personal services
Materials & supplies
Other services
Capital outlay
Debt service
TOTAL OPERATING EXPENSES
REVENUES OVER EXPENSES
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
245,852
3,116,427
3,400,000
91.66%
165,195
1,368,106
1,378,000
99.28%
143,548
1,232,350
1,309,000
94.14%
29,370
360,026
401,000
89.78%
3,939
20,174
26,000
77.59%
587,904
6,097,084
6,514,000
93.60%
188,553
1,630,501
2,079,983
78.39%
216,804
2,399,072
2,960,615
81.03%
102,143
964,640
1,070,265
90.13%
19,347
134,797
718,625
18.76%
526,847
5,129,009
6,829,488
75.10%
61,056
968,075
(315,488)
NET INCOME (LOSS) 61,056
WORKING CAPITAL - Beginning Balance
WORKING CAPITAL - Ending Balance
876,381 800,000
TO: THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: SHERRY BISHOP
ASSISTANT CITY MANAGER
SUBJECT: RESOLUTION NO. 2008-02
FISCAL YEAR 2008 -2009 BUDGET
DATE: June 13, 2008
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review.
On May 27, 2008, legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 3, 2008. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget. In addition, copies of the
proposed budget have been available for public review.
State statutes require adoption of an annual budget by resolution. OPWA Resolution No. 2008-
02 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority with
total resources (fund balance, revenues and transfers in) of $34,974,695 and total appropriations
by department of $34,249,054.
RECOMMENDATION:
The staff recommends Trustee approval of Resolution No. 2008 -02 adopting a fiscal year 2008-
2009 budget for the OPWA.
ATTACHMENT:
Resolution No. 2008 -02
OWASSO PUBLIC WORKS AUTHORITY
OPWA RESOLUTION NO. 2008 -02
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL
BUDGET FOR FISCAL YEAR 2008 -2009 FOR THE OWASSO PUBLIC
WORKS AUTHORITY.
WHEREAS: The Owasso Public Works Authority was created as a Title 60 Public
Trust; and
WHEREAS: The Authority Manager has prepared a budget for the fiscal year ending
June 30, 2009 (FY 2008 - 2009); and
WHEREAS: The budget has been formally presented to the Trustees at least 30 days
prior to the start of the fiscal year; and
WHEREAS: The Trustees conducted a Public Hearing on June 3, 2008, and published
notice of the Public Hearing; and
WHEREAS: Certain budget filing requirements are mandated by State Statutes.
NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO
PUBLIC WORKS AUTHORITY:
THAT: Total resources available
departmental appropriations
established as follows:
Administration
Utility Billing
Water
Wastewater Treatment Plant
Wastewater Collections
Refuse
Recycle
Debt Service
Interfund Transfers Out
in the amount of $34,974,695 and total
in the amount of $34,249,054 are hereby
$807,241
$316,150
$2,730,417
$6,990,511
$1,496,036
$1,654,512
$195,229
$8,458,958
$11,600,000
THAT: The effective date of this Resolution shall be July 1, 2008.
APPROVED AND ADOPTED this 17'h day of June, 2008 by the Trustees of the Owasso Public
Works Authority.
Stephen Cataudella, Chairperson
Sherry Bishop, Authority Secretary
Julie Lombardi, Authority Attorney