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Home My WebLink About2008.06.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: June 17, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:30 p.m. on Friday, June 13, 2008. c-)uA, a" jj 1 Ju iann M. Stevens eputy City Clerk AGENDA Call to Order Chairman Stephen Cataudella 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of June 3, 2008 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B C. Acknowledgement of receiving the monthly FY 2007-2008 budget status report. Attachment # 4-C S: Agendas\OPGA\2008\0617.doc June 17, 2008 Page 2 5. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2008-01, a resolution adopting the FY 2008-2009 annual operating budget. Mr. Ray Attachment #5 Staff will recommend Trustee approval of Resolution No. 2008-01. 6. Report from OPGA Manager. 7. Report from OPGA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. S: Agendas\OPGA\2008\0617.doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 3, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, June 3, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, May 30, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 8:30 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Wayne, Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the May 20, 2008 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Bonebrake, to approve the OPGA Consent Agenda with claims totaling $43,451.34. The payroll payment report for pay period ending 5/24/08 was included for review. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0. Owasso Public Golf Authority ITEM 4. REPORT FROM OPGA MANAGER No report ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 8:31 p.m. Pat Fry, Minute Clerk June 3, 2008 Stephen Cataudella, Chairman 2 Claims List 06/17/08 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 553.47 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 112.34 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 261.41 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 51.84 JPMORGAN CHASE BANK REASORS-FOOD 18.46 BGR DAILY ACCT. REIMB PETTY CASH 199.20 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCT 938.25 FADLER FOOD/SUPPLIES 342.22 JPMORGAN CHASE BANK NIKE-MERCHANDISE 220.16 JPMORGAN CHASE BANK REASORS-FOOD 23.38 JPMORGAN CHASE BANK REASORS-FOOD 15.00 STANDARD DISTRIBUTING COMPANY FOOD 615.07 FADLER FOOD/SUPPLIES 278.65 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 864.22 JPMORGAN CHASE BANK GEAR -MERCHANDISE 1,737.05 JPMORGAN CHASE BANK GEAR -MERCHANDISE 912.42 JPMORGAN CHASE BANK WALMART-FOOD 10.88 JPMORGAN CHASE BANK CALLAWAY GOLF -MERCHANDISE 122.00 JPMORGAN CHASE BANK TAYLOR MADE -MERCHANDISE 42.59 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 120.36 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 660.19 JPMORGAN CHASE BANK CALLAWAY GOLF -MERCHANDISE 82.00 JPMORGAN CHASE BANK REASORS-FOOD 8.67 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 41.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 467.65 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 138.35 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 597.61 TOTAL OPGA 9,434.72 CART OPERATIONS JPMORGAN CHASE BANK LOWES-BLOWER 108.50 JUSTICE GOLF CAR CO INC CART PARTS 94.40 TOTAL CART OPERATIONS 202.90 COURSE MAINT JPMORGAN CHASE BANK WORLEYS-ANNUAL FLOWERS 39.99 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS 4.18 JPMORGAN CHASE BANK OREILLY-OIL ABSORBENT 10.98 JPMORGAN CHASE BANK OREILLY-OIL 53.98 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 43.48 JPMORGAN CHASE BANK BAILEY EQUIP -BEARINGS 10.50 JPMORGAN CHASE BANK BAILEY EQUIP -RETURN -10.50 JPMORGAN CHASE BANK BAILEY EQUIP -STARTER ROPE 4.20 JPMORGAN CHASE BANK ALLIED BEARINGS -BEARINGS 69.72 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 34.86 STAND-BY PERSONNEL, INC TEMP LABOR 198.00 BRANDT CONSOLIDATED, INC PARKWAY RE GROWTH REGULATOR CHEMICAL 292.33 Page 1 Claims List 06/17/08 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 46.77 ESTES, INCORPORATED FERTILIZER 1,790.00 ESTES, INCORPORATED FERTILIZER 1,790.00 YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 8.27 JPMORGAN CHASE BANK LOWES-PALNTS/SHRUBS 108.84 JPMORGAN CHASE BANK LOWES-SPRINGS 32.34 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 44.66 STAND-BY PERSONNEL, INC TEMP LABOR 390.00 YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 8.27 AT&T AT&T CONSOLIDATED BILL 41.03 YOCHAM TRUCKING, INC. TOPDRESSING SAND 216.40 YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 8.27 JPMORGAN CHASE BANK OREILLY-BATTERY 51.83 JPMORGAN CHASE BANK OREILLY-BELT 8.00 TOTAL COURSE MAINT 5,296.40 FOOD & BEV SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE 61.40 A PLUS SERVICE INC AIR COND REPAIR GOLF COUR 658.00 FADLER FOOD/SUPPLIES 78.34 SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE 67.93 FADLER FOOD/SUPPLIES 50.56 TOTAL FOOD & BEV 916.23 GOLF ADMIN JPMORGAN CHASE BANK LOWES-REPLACE BALLAST 16.98 SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE 15.50 TULSA MAINTENANCE SUPPLY BATHROOM SUPPLIES 68.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 430.35 GOLFSWITCH, INC ONLINE TEE TIMES 150.00 TULSA MAINTENANCE SUPPLY SUPPLIES 68.00 R & R CARPET AND TILE CARPET AND INSTALL 12,641.00 SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE 15.50 COX COMMUNICATIONS CABLE 5.88 JPMORGAN CHASE BANK TEXOMA GOLF -PENCILS 209.52 COURSE TRENDS, INC WEB HOSTING 345.00 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 224.18 AT&T AT&T CONSOLIDATED BILL 228.25 KATHRYN E. HENRY MENU DESIGN 125.00 COURSE TRENDS, INC WEB HOSTING 345.00 TOTAL GOLF ADMIN 14,888.16 FUND GRAND TOTAL 30,738.41 Page 2 Claims List 06/17/08 Budget Unit Title Vendor Name Payable Description IPayment Amount OPGA GRAND TOTAL $30,738.41 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/07/08 Department Payroll Expenses Total Expenses Golf Shop Operations 4,222.94 5,975.73 Cart Operations 3,779.31 4,249.54 Golf Course Operations 10,009.81 13,764.92 Food & Beverage 3,457.46 4,411.99 General & Administration 5,000.33 6,774.05 FUND TOTAL 26,469.85 35,176.23 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2006-2007 Statement of Revenues & Expenses As of May 2008 and 2007 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) May 31, 2008 May 31, 2007 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 60,251 447,602 835,374 53.58% 68,549 608,056 849,000 71.62% 33,511 147,215 205,450 71.65% 28,976 151,697 200,000 75.85% (30,849) (124,451) (153,505) 81.07% (23,293) (127,895) (149,000) 85.84% 20,451 124,328 222,950 55.77% 16,018 159,066 234,500 67.83% (7,368) (52,019) (69,786) 74.54% (6,076) (51,940) (73,515) 70.65% 2,522 51,334 55,000 93.33% 5,732 9,192 45,000 20.43% - - - - 33,333 366,667 400,000 91.67% 594,009 1,095,483 54.22% 123,240 1,114,843 1,505,985 74.03% 78,518 91,204 650,130 660,818 98.38% 62,311 570,983 633,105 90.19% 7,448 88,150 89,130 98.90% 8,456 75,302 90,950 82.80% 26,378 151,773 218,725 69.39% 10,753 162,657 173,218 93.90% - 54,363 74,900 72.58% 560 92,452 70,185 131.73% 4,514 47,899 51,910 92.27% 70,480 531,295 538,527 98.66% 129,544 992,314 1,095,483 90.58% 152,560 1,432,690 1,505,985 95.13% (51,026) (398,305) - (29,320) (317,847) - IT�07:7_�►`I I I v I TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: SHERRY BISHOP ASSISTANT CITY MANAGER SUBJECT: RESOLUTION NO.2008-01 FISCAL YEAR 2008-2009 BUDGET DATE: June 13, 2008 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review. On May 27, 2008, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 3, 2008. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. In addition, copies of the proposed budget have been available for public review. State statutes require adoption of an annual budget. OPGA Resolution No. 2008-01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority with total resources (revenues and transfers in) of $1,189,697 and total appropriations by department of $1,189,697. RECOMMENDATION: The staff recommends Trustee approval of OPGA Resolution No. 2007-01 adopting a fiscal year 2008-2009 budget for the OPGA. ATTACHMENT: OPGA Resolution No. 2008-01 OWASSO PUBLIC GOLF AUTHORITY OPGA RESOLUTION NO.2008-01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2008-2009 FOR THE OWASSO PUBLIC GOLF AUTHORITY. WHEREAS: The Owasso Public Golf Authority was created as a Title 60 Public Trust; and WHEREAS: The Authority Manager has prepared a budget for the fiscal year ending June 30, 2009 (FY 2008-2009); and WHEREAS: The budget has been formally presented to the Trustees at least 30 days prior to the start of the fiscal year; and WHEREAS: The Trustees conducted a Public Hearing on June 3, 2008, and published notice of the Public Hearing; and WHEREAS: Certain budget filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY: THAT: Total resources available departmental appropriations established as follows: Golf Shop Golf Cart Operation Course Maintenance Food & Beverage General & Administrative Debt Service in the amount of $1,189,697 and total in the amount of $1,189,697 are hereby $158,089 $69,130 $497,692 $100,088 $309,788 $54,910 THAT: The effective date of this Resolution shall be July 1, 2008. APPROVED AND ADOPTED this 17`h day of June, 2008 by the Trustees of the Owasso Public Golf Authority. Stephen Cataudella, Chairperson ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney