The URL can be used to link to this page

Home My WebLink About2008.07.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: July 15, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:30 p.m. on Friday, July 11, 2008. fTT MY-) 4&a�nn M. Stevens, teput ity Clerk AGENDA Call to Order Chairman Stephen Cataudella 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the July 1, 2008 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-13 C. Acknowledgement of receiving the monthly FY 2007-2008 budget status report. Attachment # 4-C S: \Agendas\O PGA\2008 \0715. doc Owasso Public Golf Authority July 15, 2008 Page 2 Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. S: \Agendas\OPGA\200g\0715. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 1, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, July 1, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, June 27, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 6:48 p.m. ITEM 2. ROLL CALL PRESENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Wayne, Guevara, Trustee A quorum was declared present. STAFF Sherry Bishop, Assistant Authority Manager Julie Lombardi, Authority Attorney ABSENT Jon Sinex, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 17, 2008 Regular Meeting. B. Approval of Claims. Mr. Bonebrake moved, seconded by Mr. Guevara, to approve the OPGA Consent Agenda with claims totaling $33,386.17. The payroll payment report for pay period ending 6/21/08 was included for review. YEA: Bonebrake, Cataudella, Gall, Guevara NAY: None Motion carried 4-0. Owasso Public Golf Authority ITEM 4. REPORT FROM OPGA MANAGER No report ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara NAY: None Motion carried 4-0 and the meeting was adjourned at 6:49 p.m. Pat Fry, Minute Clerk July 1, 2008 Stephen Cataudella, Chairman OA Claims List 07/15/08 Budget Unit Title Vendor Name Payable Description Payment Amouni' OPGA BOTTLING GROUP, LLC PEPSI-COLA FOOD 867.75 FADLER FOOD, CUPS AND LIDS 483.90 BGR DAILY ACCT. REIMB PETTY CASH 250.00 JPMORGAN CHASE BANK WALMART-FOOD 25.04 JPMORGAN CHASE BANK WALMART-FOOD 12.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 82.20 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 353.41 TAYLORMADE ADIDAS GOLF COMPANY MERCHANDISE 483.97 STANDARD DISTRIBUTING COMPANY FOOD/TOBACCO 502.02 STANDARD DISTRIBUTING COMPANY FOOD/TOBACCO 63.45 JPMORGAN CHASE BANK REASORS-FOOD 18.35 JPMORGAN CHASE BANK REASORS-FOOD 42.67 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 462.93 JPMORGAN CHASE BANK WALMART-FOOD 34.33 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 824.25 FADLER FOOD/SUPPLIES 537.63 TOTAL OPGA 5,043.90 CART OPERATIONS JPMORGAN CHASE BANK TATE BOYS -TIRE REPAIR 63.75 TOTAL CART OPERATIONS 63.75 COURSE MAINT PROFESSIONAL TURF PRODUCTS, LP SHAFT ROLLER 159.45 TIMMONS OIL COMPANY UNLEADED GASOLINE 1,634.63 YALE CLEANERS, INC. YALE UNIFORM UNIFORM 7.50 YALE CLEANERS, INC. YALE UNIFORM UNIFORM 29.00 ESTES, INCORPORATED HERBICIDE 310.00 ESTES, INCORPORATED HERBICIDE 55.80 ESTES, INCORPORATED HERBICIDE 288.90 ESTES, INCORPORATED WETTING AGENT 343.20 ESTES, INCORPORATED HERBICIDE 176.20 ESTES, INCORPORATED HERBICIDE 93.00 JPMORGAN CHASE BANK BAILEY EQUIP -STARTER ROPE 27.24 STAND-BY PERSONNEL, INC TEMP LABOR 420.00 JPMORGAN CHASE BANK OREILLY AUTO-MISC PARTS 10.55 YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 9.42 YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 7.00 NCH CORPORATION CHEMSEARCH DIVISION POISON IVY CLEANSER 65.70 JPMORGAN CHASE BANK ATWOODS-LOCK PIN 4.38 JPMORGAN CHASE BANK ATWOODS-OXYGEN TANK 16.99 AT&T AT&T CONSOLIDATED BILL 41.52 TOTAL COURSE MAINT 3,700.48 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES 9.01 FADLER FOOD /SUPPLIES 7� 62.25 Page 1 Claims List 07/15/08 Budget Unit Title Vendor Name Payable Description Payment Amount FOOD & BEV... CROWL MECHANICAL INC FREEZER REPAIRS 538.73 JPMORGAN CHASE BANK MENU BOARD 1,144.50 SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE 52.23 FADLER FOOD, CUPS AND LIDS 108.81 SADDORIS TEXTILE MAINTENANCE, INC D LINENS AND DOOR MATS 52.29 TOTAL FOOD & BEV 1,967.82 GOLF ADMIN SADDORIS TEXTILE MAINTENANCE, INC D LINENS AND DOOR MATS 19.14 COX COMMUNICATIONS CABLE 44.83 SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE 19.75 TULSA MAINTENANCE SUPPLY JANITORIAL SUPPLIES 234.75 PATRICK B OWEN HOMETOWN DIRECTORIES YELLOW PAGE AD 354.00 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 225.60 GOLFSWITCH, INC INTERNET BOOKINGS 150.00 COURSE TRENDS, INC WEB HOSTING 345.00 AT&T AT&T CONSOLIDATED BILL 230.19 TOTAL GOLF ADMIN 1,623.26 FUND GRAND TOTAL 12,399.21 OPGA GRAND TOTAL $12,399.21 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/05/08 Department Payroll Expenses Total Expenses Golf Shop Operations 4,069.42 5,867.67 Cart Operations 4,123.37 4,634.45 Golf Course Operations 10,814.49 14,785.94 Food & Beverage 3,158.99 4,096.91 General & Administration 4,946.33 6,777.29 FUND TOTAL 27,112.60 36,162.26 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2006-2007 Statement of Revenues & Expenses As of June 2008 and 2007 ** June 30, 2008 June 30, 2007 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 62,986 510,597 835,374 61.12% 81,276 689,333 849,000 81.19% Merchandise sales 21,620 168,836 205,450 82.18% 27,584 179,281 200,000 89.64% COS -- merchandise (23,654) (148,081) (153,505) 96.47% (38,450) (165,950) (149,000) 111.38% Food & beverage 21,042 145,370 222,950 65.20% 23,005 182,071 234,500 77.64% COS --food & beverage (8,734) (61,237) (69,786) 87.75% (8,116) (60,057) (73,515) 81.69% Interest & other (634) 50,922 55,000 92.59% 4,995 14,219 45,000 31.60% Transfer from General Fund - - - - 33,333 400,000 400,000 100.00% TOTAL OPERATING REVENUES 72,626 666,407 1,095,483 60.83% 123,6 77 1,238,897 1,505,985 82.26% OPERATING EXPENSES: Personal services 77,486 727,616 660,818 110.11% 56,910 627,893 633,105 99.18% Materials & supplies 11,351 99,501 89,130 111.64% 13,336 88,839 90,950 97.68% Other services 11,148 163,735 218,725 74.86% 24,585 201,635 173,218 116.41% Capital outlay 18,763 73,126 74,900 97.63% 1,599 94,306 70,185 134.37% Debt service 4,514 52,413 51,910 100.97% 70,480 601,776 538,527 111.74% TOTAL OPERATING EXPENSES 123,262 1,116,390 1,095,483 101.91% 166,909 1,614,449 1,505,985 107.20% NET INCOME (LOSS) (50,636) (449,983) - (43,283) (375,551) - ** Note: Report is not final for fiscal year end. Accounts payable are still in process.