HomeMy WebLinkAbout2008.07.28_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
July 28, 2008
6:30 PM
Council Chambers
Old Central
109 N. Birch
Owasso, OK
Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00
PM on Tuesday, July 22, 2008. A
Juf*'Tii M. Stevens, Dep'hty City Clerk
AGENDA
1. Call to Order
Ms. Brenda Snow, Chairman
2. Roll Call
Ms. Stevens
3. Consideration and appropriate action relating to a request for Committee approval of the
January 28, 2008 Minutes.
Ms. Brenda Snow, Chairman
Attachment #3
4. General Discussion of Projects and Status Report.
Mr. Clark
Mr. Stevens
Mr. Lehr
Attachment #4
Owasso City Council
July 28, 2008
Page 2
5. Presentation and Discussion of Financial Reports.
Ms. Bishop
Attachment #5
6. Consideration and appropriate action relating to a request for Committee approval of
Project Completion Reports.
Ms. Brenda Snow, Chairman
Attachment #6
A. Fire Station #2 Remodel (207 S. Cedar)
B. Fire Station # 3 Construction (100th St. North & 145" E. Avenue)
C. 86th and Mingo Rd Intersection Improvements
7. Consideration and appropriate action relating to a request for Committee approval of the
Progress Report for Public Distribution.
Ms. Brenda Snow, Chairman
Attachment #7
8. Report from Assistant City Manager.
Ms. Bishop
9. Adjournment.
OWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, January 28, 2008
The Owasso Sales Tax Watchdog Committee met in a regular meeting on Monday, January 28,
2008 in the Council Chambers of the Old Central Building, 109 N. Birch, per the Notice of
Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Thursday,
January 24, 2008.
ITEM 1: CALL TO ORDER.
Ms. Brenda Snow, Chairman, called the meeting to order at 6:33 PM.
ITEM 2: ROLL CALL
PRESENT
Steve Mowery
Bob Barnes
David Boggs
Matthew Roberts
Joe Sparks
Bob Buss
ABSENT
Angela Ritchie
Jeff Westerfield
Danny Ewing
STAFF PRESENT
Erik Miller
Mark Callery
Donna Pepper
Randy Cowling
Jeff Ferguson
Brenda Snow
Rodney Ray, City Manager Julie Trout Lombardi, City Attorney
Sherry Bishop, Administrative Services Director Juliann Stevens, Administrative Assistant
Tim Rooney, Assistant City Manager Angela Hess, Finance Director
Bradd Clark, Fire Department Warren Lehr, Golf/Parks Director
ITEM 3: REQUEST APPROVAL OF THE JULY 23, 2007 MINUTES
Mr. Mowery moved, seconded by Mr. Boggs to approve the minutes of the July 23, 2007 regular
meeting.
AYE: Mowery, Boggs, Barnes, Roberts, Sparks, Buss, Miller, Callery, Pepper, Cowling,
Ferguson, Snow
NAY: None
ABSTAIN: None
Motion carried 12 -0.
Watchdog Committee
January 28, 2008
Page 2 of 3
ITEM 4: GENERAL DISCUSSION OF PROJECTS AND STATUS REPORTS
Mr. Clark, Mr. Rooney, and Mr. Lehr reviewed the various projects listed on the Project Status
Reports. Discussion was held regarding items listed in the report.
ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Ms. Bishop reviewed the financial reports included in the agenda packet and a discussion was
held by members as to the content of the reports.
ITEM 6: PROJECT COMPLETION REPORTS
A. STREET IMPROVEMENT/REPAIR PROJECT FY 2007
B. SPORTS PARK EXPANSION THROUGH FY 2007
Mr. Rooney presented Item A. Mr. Lehr presented Item B. Discussion was held regarding Item
B, the committee suggested that the project total be included within the completion report. Mr.
Cowling moved to accept each completion report. Ms. Pepper seconded the motion.
AYE: Mowery, Boggs, Barnes, Roberts, Sparks, Buss, Miller, Callery, Pepper, Cowling,
Ferguson, Snow
NAY: None
ABSTAIN: None
Motion carried 12 -0.
ITEM 7: CONSIDERATION AND APPROVAL OF PROGRESS REPORT FOR PUBLIC
DISTRIBUTION
Ms. Bishop presented the item. Mr. Mowery moved to approve the Progress Report for Public
Distribution as submitted, seconded by Mr. Cowling.
AYE: Mowery, Boggs, Barnes, Roberts, Sparks, Buss, Miller, Callery, Pepper, Cowling,
Ferguson, Snow
NAY: None
ABSTAIN: None
Motion carried 12 -0.
ITEM 8: NEW BUSINESS
No new business.
PA
Watchdog Committee
January 28, 2008
Page 3 of 3
ITEM 9: ADJOURNMENT
Mr. Cowling moved, seconded by Mr. Mowery to adjourn the meeting.
AYE: Mowery, Boggs, Barnes, Roberts, Sparks, Buss, Miller, Callery, Pepper, Cowling,
Ferguson, Snow
NAY: None
ABSTAIN: None
Motion carried 12 -0.
The meeting adjourned at 7:43 PM.
Brenda Snow, Chairman
3
PROJECTS STATUS REPORT
City of Owasso
July 28, 2008
FIRE DEPARTMENT
• Fire Station #2 Remodel (207 South Cedar)
- Facility Generator Upgrade is complete (funded with grant and City matching).
- Heating, Venting, and Air Conditioning (HVAC) Upgrades are complete.
- Brick replacement on exterior columns complete.
- Driveway repairs are complete.
- A request for action to approve the Project Completion Report is included on the
July 28, 2008 Sales Tax Watchdog agenda.
• Fire Station #3 Construction (E. 100th Street North and N. 145th East Avenue
- A Notice to Proceed was issued on January 11, 2007 to Crossland Construction.
- The City Council accepted construction of the project at their June 17, 2008
regular meeting.
- At the July 1, 2008 regular meeting, the City Council authorized a final payment
in the amount of $1,916 for a revised construction contract amount of
$1,641,130.97.
- A request for action to approve the Project Completion Report is included on the
July 28, 2008 Sales Tax Watchdog agenda.
PUBLIC WORKS DEPARTMENT
• E. 86th Street North /N. 97th E. Avenue (Mingo Road) Intersection
- Funding for this project is a result of a "matching grant "; 80% ODOT funding and
20% City funding.
- ODOT began construction in May 2007.
- Construction completed in November 2007.
- All invoices have been received. A request for action to approve the Project
Completion Report is included on the July 28, 2008 Sales Tax Watchdog
agenda.
• N. 129th E. Avenue Widenina Proiect (South of Home Deaot to E. 76th Street North
- Bids for this project were advertised in compliance with state statutes and
opened on August 13, 2007.
- Council awarded the construction contract to Becco Construction in the amount
$8,320,902.80 on August 21, 2007.
- A Notice to Proceed was issued on October 1, 2007 with substantial completion
(450 calendar Days) scheduled for December 23, 2008 and final completion (510
calendar days) scheduled for February 21, 2009.
- The relocation of a 12" water line and installation of storm drain infrastructure
along N. 129th East Avenue from E. 76th Street North to E. 84th Street North is
complete. Additionally, approximately 1,800 linear feet of concrete roadway has
been poured along N. 129th East Avenue between E. 76th Street North and E.
80th Street North.
- On June 2, 2008, N. 129th East Avenue from E. 86th Place North to E. 89th Street
North was closed. This road closure will expedite construction in front of the
Owasso Mid -High and High School. The road will remain closed for
approximately 68 days.
- Weather permitting; the placement of 4 lanes of concrete from E. 86th Place
North to E. 89th Street North will occur between July 21, 2008 and July 25, 2008.
Immediately following, concrete approaches to all businesses and schools will be
constructed.
- Weather permitting; the concrete placement of the middle turn lane is scheduled
for July 28, 2008.
• E. 86th Street North Wideninq (from Main Street to N. Memorial Drive
- Funding for the construction of this project is a result of a "matching grant "; 80%
ODOT funding and 20% City funding.
- Engineering for the project has been completed by Tulsa County.
- An Environmental Assessment conducted by ODOT will be complete by August
1, 2008.
- Obtaining right -away and utility location is scheduled to be complete by
November 2008.
- Construction is scheduled to begin in December 2008.
• Street Improvement/Repair Project (FY 2007 -2008)
- Bids for this project were advertised in compliance with state statutes and
opened on November 5, 2007.
- On November 20, 2007, the City Council awarded the contract for street base
repairs to Becco Construction in the amount $826,098.00.
- A Notice to Proceed was issued on February 18, 2008.
- The street base repairs ( Becco Construction) are complete and staff is awaiting
the request for final payment.
- Pursuant to an Interlocal agreement, the street resurfacing will be performed by
Tulsa County with materials purchased by the City of Owasso. County crews
have completed N. 145th East Avenue between E. 96th Street North and E. 106th
Street North. Significant rainfall has delayed all County projects; therefore, all
Tulsa County resources are focused on completing County Fairground projects
prior to their fall event schedule. County personnel anticipate returning to
Owasso to complete the overlay project in September 2008, weather permitting.
• Main Street Redevelopment Project
- Funding for this project is a result of Vision 2025 funding, with an additional
$100,000 Capital Improvement funding, and $200,000 Hotel /Motel Tax
funding.
- Bids were advertised in compliance with state statutes and opened on November
16, 2007.
- On December 18, 2007, the City Council awarded a contract to Crossland
Construction in the amount of $851,019.61.
- A Notice to Proceed was issued on March 3, 2008.
- Brick work is currently underway as well as the installation of planters and
new benches.
- Asphalt overlay of the roadway is scheduled to begin July 28, 2008.
- Project is on schedule for substantial completion (150 days) by August 2008 and
final completion (180 days) by September 2008.
• N. 140 East Avenue Service Road Project (TTC)
- On July 15, 2008, the City Council awarded an engineering agreement in the
amount of $162,500.00.
- Engineering Design is scheduled for completion in November 2008.
- Construction is scheduled to begin in December 2008 and completed by July
2009.
PARKS DEPARTMENT
• Sports Park Baseball Field #1
- The City Council awarded a contract for the construction of the first 365' baseball
field to FIT Construction of Tulsa, OK in the amount of $286,394.50.
- The City Council awarded a lighting contract for the first 365' baseball field to
Ridgeland Enterprises of Clarkridge, Arkansas in the amount of $153,153 on
January 15, 2008.
- The installation of the lighting fixtures is complete. PSO is scheduled to install
the transformer needed to supply power on August 1, 2008.
- The outfield fencing has been installed and work continues on the backstop
fencing and dugouts.
- Upon completion of the lighting and fencing projects, sod will be installed.
Weather permitting; staff anticipates final completion of the field by September 1,
2008.
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of June 30, 2008
o Resolution 2006 -10 Priority Projects
o Resolution 2007 -05 Priority Projects
♦ Originally included in 1998 Revenue Bond Projects
• Project initiated prior to Oct 2003 election
*Note - Additional Project funding will be provided by other resources.
Percent of
Completion
Project Cost
Expended
Expended to
Contract &
Budget
Percent
Report
Estimate
Project Budget
FY 2008
Date
Encum
Expended
Complete
Approval
•
Fire Station #2 Remodel
252,000
248,468
19,347
248,467
100%
100%
Proposed
•
New Fire Station #3
2,355,450
2,273,104
1,252,704
2,273,104
100%
100%
Proposed
v
Joint Training Facility
500,000
489,937
0%
0%
♦
86 & Mingo Intersection
750,000
861,924
140,139
861,924
100%
100%
Proposed
•
86 Street Widening
3,312,100
3,312,099
3,303,741
100%
100%
1/25/2005
•0
129 E Ave Widening
8,680,000
8,658,404
2,850,630
3,190,128
37%
90%
*
86th Street Main to Memorial
200,000 *
200,000
0%
0%
o
Street Improvements FY 2007
1,000,000
807,747
53,025
807,746
100%
100%
1/21/2008
o
Street Improvements FY 2008
1,000,000
1,194,853
762,041
762,041
104,201
64%
60%
*
Main Street Redevelopment
100,000 *
100,000
0%
0%
o
Intersection Engr, Prelim
100,000
100,000
5,392
100,000
100%
100%
7/23/2007
o
Sports Park Expansion through FY07
2,500,000
2,062,417
160,216
2,062,418
100%
100%
1/21/2008
*
Sports Park FY 2008
NA
235,083
0%
0%
I
Sports Park Baseball Field #1
440,000
442,500
315,546
315,546
126,601
71%
66%
$20,986,536
$5,559,040
$13,925,115
$230,803
66%
$21,189,550
o Resolution 2006 -10 Priority Projects
o Resolution 2007 -05 Priority Projects
♦ Originally included in 1998 Revenue Bond Projects
• Project initiated prior to Oct 2003 election
*Note - Additional Project funding will be provided by other resources.
City of Owasso
Sales Tax Collections and
Restricted Use of One Percent
Fiscal Year 2007 -2008
Three Percent 2004
Sales Tax One Percent Defeasance
Collection Sales Tax (1/3) RAN
Debt Service Payments
Excess to
Development Capital
2004 Sales 2005 Sales Tax 2007 Sales Tax Agreement Improvements
Tax Rev Note Rev Note Rev Note Debt Fund Balance
2004 RAN to defease 1997 & 1998 Revenue Bonds
2004 Sales Tax Revenue Note to fund capital projects
2005 Sales Tax Revenue Note to fund capital projects
2007 Sales Tax Revenue Note to fund capital projects
940,338.76
Jul
$1,341,097.93
447,032.64
133,176.98
134,621.55
6,330.05
172,904.06
1,113,242.82
Aug
$1,322,978.99
440,993.00
133,176.98
134,621.55
7,324.66
165,869.81
1,279,112.63
Sep
$1,312,193.14
437,397.71
625,428.84 133,176.98
134,621.55
136,466.67
5,301.83
(597,598.16)
681,514.47
Oct
$1,361,802.72
453,934.24
133,176.98
134,621.55
136,466.67
5,317.41
44,351.63
725,866.10
Nov
$1,335,464.66
445,154.89
133,176.98
134,621.55
136,466.67
6,995.75
33,893.94
759,760.04
Dec
$1,315,944.77
438,648.26
133,176.98
134,621.55
136,466.67
6,026.32
28,356.74
788,116.78
Jan
$1,628,566.99
542,855.66
133,176.98
134,621.55
136,466.67
5,047.87
133,542.59
921,659.37
Feb
$1,575,026.08
525,008.69
133,176.98
134,621.55
136,466.65
6,563.71
114,179.80
1,035,839.17
Mar
$1,292,129.15
430,709.72
133,176.98
134,621.55
137,708.33
5,139.70
20,063.16
1,055,902.33
Apr
$1,313,532.63
437,844.21
133,176.98
134,621.55
137,708.33
4,599.87
27,737.48
1,083,639.81
May
$1,333,170.96
444,390.32
133,176.98
134,621.55
137,708.33
-
38,883.46
1,122,523.27
Jun
$1,432,255.94
477,418.65
133,176.98
134,621.55
137,708.33
-
71,911.79
1,194,435.06
Totals
$16,564,163.96
$5,521,387.99
$625,428.84 $1,598,123.76
$1,615,458.60
$1,369,633.32
$58,647.17
$254,096.30
1,194,435.06
2004 RAN to defease 1997 & 1998 Revenue Bonds
2004 Sales Tax Revenue Note to fund capital projects
2005 Sales Tax Revenue Note to fund capital projects
2007 Sales Tax Revenue Note to fund capital projects
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JANUARY 2008 THROUGH JUNE 2008
Date
GL Account
Vendor
Description
Amount Project Total
3/20/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
CONCRETE REPAIR AT STATION
283.41
3/20/2008
40- 250 - 54100 -023
HEARON STEEL -TULSA
REPAIR CONCRETE AT STATION
1,391.25
3/25/2008
40 -250- 54100 -023
MAXWELL SUPPLY
REBAR RISERS
51.50
3/27/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
MATERIALS PURCHASED FOR STATION #2
283.41
3/27/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
MATERIALS PURCHASED FOR STATION #2
31.98
3/27/2008
40 -250- 54100 -023
RAINBOW CONCRETE
CONCRETE PURCHASED FOR STATION #2
346.50
4/8/2008
40- 250 -54100 -023
RAINBOW CONCRETE
CONCRETE WORK FOR STATION #2
2,475.00
4/10/2008
40 -250- 54100 -023
ANCHOR STONE CO
CRUSHER STONE FOR CONCRETE
219.35
4/21/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
MATERIAL PURCHASED
33.12
4/21/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
MATERIAL FOR STATION 2
4.56
4/21/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
MATERIAL PURCHASED
33.12
5/1/2008
40- 250 - 54100 -023
RAINBOW CONCRETE
DRIVEWAY /CONCRETE WORK AT
2,035.50
5/1/2008
40- 250 - 54100 -023
RAMEY TESTING LAB
CONCRETE TESTING AT STATION #2
1,210.00
5/1/2008
40- 250 - 54100 -023
SHERWOOD CONSTRUCTION
CONCRETE FOR STATION NO. 2
339.50
5/12/2008
40- 250 -54100 -023
BROWN FARMS LLC
REPLACEMENT OF SOD AT STATION #2
65.00
5/13/2008
40- 250 -54100 -023
RAMEY TESTING LA
CONCRETE WORK AT STATION #2
160.00
5/27/2008
40- 250 - 54100 -023
SHERWOOD CONSTRUCTION
CONCRETE /FIRE STATION
1,261.00
5/28/2008
40- 250 - 54100 -023
APAC, INC. -OKLAH
ASPHALT FOR DRIVEWAY
551.32
5/28/2008
40- 250 - 54100 -023
OWASSO TOP SOIL
TOP SOIL FOR STATION # 2
120.00
5/28/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
MATERIAL FOR DRIVEWAY
6.80
5/28/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
MATERIAL FOR DRIVEWAY
4.76
5/28/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
MATERIAL FOR DRIVEWAY
30.93
5/28/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
MATERIAL FOR DRIVEWAY
101.71
5/28/2008
40- 250 - 54100 -023
MILL CREEK LUMBER
MATERIAL FOR DRIVEWAY
40.61
5/29/2008
40- 250 -54100 -023
LOWES HOME IMPROVEMENT
MATERIAL FOR DRIVEWAY
0.00
5/29/2008
40- 250 - 54100 -023
RAMEY TESTING LAB
CONCRETE CYLINDERS
140.00
5/29/2008
40- 250 - 54100 -023
MAXWELL SUPPLY
BUTTON BROOM BRACKET
74.11
5/29/2008
40 -250- 54100 -023
MAXWELL SUPPLY
LIMESTONE SEALANT
150.97
5/29/2008
40- 250 - 54100 -023
HEARON STEEL -TULSA
REFIN STEEL FOR STATION
873.00
5/29/2008
40- 250 - 54100 -023
RAINBOW CONCRETE
CONCRETE FOR STATION BAY
2,821.50
5/29/2008
40- 250 - 54100 -023
RAINBOW CONCRETE
CONCRETE FOR STATION 2
1,287.00
5/29/2008
40 -250- 54100 -023
RAINBOW CONCRETE
CONCRETE FOR FIRE STATION #2
396.00
6/6/2008
40 -250 -54100 -023
SHERWOOD CONSTRUCTION
CONCRETE WORK DONE AT STATION #2
1,600.50
Fire Station #2 Remodel
$18,423.41
Date
GL Account
Vendor
Description
Amount
1/9/2008
40- 250 - 54100 -029
LOWES HOME IMPROVEMENT
BUNKER GEAR RACK
67.66
1/9/2008
40- 250 - 54100 -029
DELL
SWITCHES FOR FD #3
613.76
1/9/2008
40- 250 - 54100 -029
OFFICE DEPOT
DRY ERASE BD
449.99
1/9/2008
40- 250 - 54100 -029
LOWES HOME IMPROVEMENT
MINI BLINDS
83.91
1/21/2008
40- 250 - 54100 -029
OFFICE DEPOT
DESK CHAIRS
470.74
1/24/2008
40- 250 - 54100 -029
LOWES HOME IMPROVEMENT
SMALL TABLE /SHELF
28.88
1/24/2008
40- 250 - 54100 -029
LOWES HOME IMPROVEMENT
WASHER /DRYER
3,965.86
1/24/2008
40- 250 - 54100 -029
MATHIS BROTHERS
FURNITURE
2,925.25
1/24/2008
40- 250 - 54100 -029
CURTIS REST
ICE MACHINE
2,700.00
1/24/2008
40- 250 - 54100 -029
BEST BUY
TELEVISIONS
2,170.87
1/24/2008
40- 250 - 54100 -029
LOWES
REFRIGERATOR
1,598.00
1/29/2008
40- 250 - 54100 -029
LOWES HOME IMPROVEMENT
FAUCET /DOOR STOP
38.56
1/29/2008
40- 250 -54100 -029
ALFAX FURNITURE
BUNKROOM DSK
403.00
1/29/2008
40 -250- 54100 -029
DELL
REFUND COMPUTER- PURCHASED PRIOR MOS.
- 3,596.94
1/29/2008
40 -250- 54100 -029
OFFICE DEPOT
CHAIR /MAT FIRE STATION #3
81.55
2/14/2008
40- 250 - 54100 -029
LOWES HOME IMPRO
KEYS /PLUMBING SUPPLIES
22.45
2/14/2008
40- 250 - 54100 -029
CDW
VIDEO SPUTTER
60.05
2/14/2008
40- 250 - 54100 -029
CDW
NETWORK PATCH PANEL
245.20
2/14/2008
40- 250 - 54100 -029
TOTAL RADIO INC
FIRE STA.3 ANTENNA
1,359.05
2/15/2008
40- 250 - 54100 -029
DEPARTMENT OF CORRECTIONS
FURNITURE
6,706.95
2/26/2008
40 -250- 54100 -029
HOLDER'S INC.
DOOR LOCKS FIRE STATION #3
1,520.00
2/27/2008
40- 250 - 54100 -029
MSB CONSTRUCTION
SEWER PROJECT
14,713.50
2/28/2008
40- 250 - 54100 -029
CROSSLAND HEAVY
CONSTRUCTION FS #3
104,083.65
3/12/2008
40- 250 - 54100 -029
ATLAS COMPUTERS,
RADIO EQUIPMENT FOR STATION #3
27,290.00
3/27/2008
40- 250 - 54100 -029
OKLAHOMA NATURAL
RELOCATION COST FOR FIRE STATION #3
10,967.16
3/27/2008
40- 250 - 54100 -029
MOTOROLA
BATTERY CHARGER
575.24
4/23/2008
40- 250 - 54100 -029
TERRA TELECOM LL
PHONE SYSTEM INSTALLATION
4,893.46
5/22/2008
40- 250 - 54100 -029
OFFICE DEPOT
REFUND BOOKCASE- PURCHASED PRIOR MOS.
- 699.98
5/28/2008
40- 250 - 54100 -029
CROSSLAND HEAVY
CONSTRUCTION FS #3
163,921.50
5/29/2008
40 -250- 54100 -029
CYNTERGY AEC, LL
STATION 3 SLAB INVESTIGATION
9,492.00
6/30/2008
40- 250 - 54100 -029
CROSSLAND HEAVY
CONSTRUCTION FS #3
1,916.00
2/27/2008
40- 250 - 54240 -029
MSB CONSTRUCTION
WATER LINE PROJECT
19,402.50
6/30/2008
40- 250 - 54400 -029
ATWOODS
FLOOR FANS /BENCH
625.03
6/30/2008
40- 250 - 54400 -029
SEARS
TOOLS FOR FS # 3
1,348.81
New Fire Station #3
1/10/2008
40- 300 - 53001 -013
C2A ENGINEERING,
86TH /MINGO
200.00
2/26/2008
40- 300 - 53001 -013
C2A ENGINEERING,
86TH /MINGO
400.00
6/30/2008
40- 300 - 54210 -013
OKLAHOMA NATURAL
PIPELINE RELOCATION
139,533.86
86th & Mingo Intersection
Proiect Total
$380,443.66
$140,133.86
Date
GL Account
Vendor
Description
Amount
Project Total
1/2/2008
40- 300 - 53001 -021
CH2M
ENGINEERING SERVICES - 129 E AVENUE
12,145.20
1/10/2008
40- 300 -54210 -021
BECCO CONTRACTOR
STREET IMPROVEMENTS -129 E AVENUE
132,804.90
2/14/2008
40- 300 - 54210 -021
BECCO CONTRACTOR
STREET IMPROVEMENTS -129 E AVENUE
216,830.25
3/4/2008
40- 300 - 54210 -021
TULSA COUNTY BOC
DETOUR SIGNAGE FOR 129TH E AVENUE
529.43
3/12/2008
40- 300 - 54210 -021
BECCO CONTRACTOR
STREET IMPROVEMENTS -129 E AVENUE
661,142.62
4/11/2008
40- 300 - 54210 -021
BECCO CONTRACTOR
STREET IMPROVEMENTS -129 E AVENUE
496,181.68
5/15/2008
40- 300 - 54210 -021
BECCO CONTRACTOR
STREET IMPROVEMENTS -129 E AVENUE
735,399.86
6/12/2008
40- 300 - 54210 -021
BECCO CONTRACTOR
STREET IMPROVEMENTS -129 E AVENUE
237,174.07
6/30/2008
40- 300 - 54210 -021
BECCO CONTRACTOR
STREET IMPROVEMENTS -129 E AVENUE
278,132.70
129th E Ave Widening
$2,770,340.71
4/10/2008
40- 300 - 54210 -053
BECCO CONTRACTOR
FY 07 -08 CIP STREET REHAB
170,530.65
4/28/2008
40- 300 - 54210 -053
MAXWELL SUPPLY
PAVING FABRIC FOR 07 -08
8,475.00
4/28/2008
40- 300 - 54210 -053
MAXWELL SUPPLY
PAVING FABRIC FOR 07 -08
8,475.00
4/28/2008
40- 300 - 54210 -053
MAXWELL SUPPLY
PAVING FABRIC FOR 07 -08
4,237.50
5/13/2008
40- 300 - 54210 -053
BECCO CONTRACTOR
FY 07 -08 CIP STREET REHAB
345,770.41
5/15/2008
40- 300 - 54210 -053
ANCHOR STONE CO
STORM DRAIN REPAIR
199.90
5/28/2008
40- 300 - 54210 -053
HYDRO CONDUIT CO
STORMPIPE - STREET REPAIR
1,220.48
6/11/2008
40- 300 - 54210 -053
BECCO CONTRACTOR
FY 07 -08 CIP STREET REHAB
205,595.68
6/12/2008
40- 300 - 54210 -053
SHERWOOD CONSTRUCTION
CONCRETE FOR STORMPIPE REPAIR
392.50
6/23/2008
40- 300 - 54210 -053
ROADSAFE TRAFFIC
SIGNS FOR CITY /COUNTY PAVING
13,912.00
6/30/2008
40- 300 - 54210 -053
SHERWOOD CONSTRUCTION
CONCRETE FOR STREET REPAIR
1,067.00
6/30/2008
40- 300 - 54210 -053
WATER PRODUCTS OKLAHOMA
PIPE FOR STREET REPAIR PROJECT
1,936.00
6/30/2008
40- 300 - 54210 -053
ANCHOR STONE CO
STONE & SCREENINGS
228.50
Street Improvements FY 2008
$762,040.62
1/10/2008
40- 515 - 54205 -058
FIT CONSTRUCTION
BALL FIELD CONSTRUCTION
43,357.50
2/12/2008
40- 515 - 54205 -058
FIT CONSTRUCTION
BALL FIELD CONSTRUCTION
10,594.80
4/1/2008
40- 515 - 54205 -058
RIDGELAND ENTERPRISE
SPORTS PARK SOUTH FIELD 1
107,280.90
4/8/2008
40- 515 - 54205 -058
FIT CONSTRUCTION
BALL FIELD CONSTRUCTION
20,703.15
5/9/2008
40- 515 - 54205 -058
FIT CONSTRUCTION
BALL FIELD CONSTRUCTION
17,308.05
6/11/2008
40- 515 - 54205 -058
FIT CONSTRUCTION
BALL FIELD CONSTRUCTION
15,502.65
6/23/2008
40- 515 - 54205 -058
RIDGELAND ENTERPRISE
SPORTS PARK SOUTH FIELD 1
23,664.60
6/30/2008
40- 515 - 54205 -058
RIDGELAND ENTERPRISE
SPORTS PARK SOUTH FIELD 1
6,892.20
Sports Park Baseball Field #1
$245,303.85
City of Owasso
Monthly Sales Tax Revenues
Last Five Fiscal Years
2007 -2008 2006 -2007 2005 -2006 2004 -2005 2003 -2004
Jul
$1,341,097.93
$1,252,532.37
$1,017,573.68
$910,733.72
$884,378.03
Aug
1,322,978.99
1,334,836.21
1,015,717.94
914,007.46
783,796.99
Sep
1,312,193.14
1,364,828.62
1,035,632.81
988,704.68
837,825.86
Oct
1,361,802.72
1,248,082.34
981,341.39
851,782.01
827,379.65
Nov
1,335,464.66
1,161,834.48
961,699.87
835,499.88
789,547.23
Dec
1,315,944.77
1,224,807.13
989,988.83
951,169.18
813,304.21
Jan
1,628,566.99
1,445,290.21
1,103,892.80
966,868.14
901,348.13
Feb
1,575,026.08
1,510,401.30
1,199,000.82
1,050,127.03
953,027.35
Mar
1,292,129.15
1,108,328.52
1,421,532.19
863,064.72
804,496.79
Apr
1,313,532.63
1,256,964.10
951,508.84
886,006.83
806,574.14
May
1,333,170.96
1,352,262.60
1,192,227.77
1,026,634.39
911,823.30
Jun
1,432,255.94
1,249,721.59
1,145,888.73
1,008,761.99
904,253.31
$16,564,163.96
$15,509,889.47
$13,016,005.67
$11,253,360.03
$10,217,754.99
PROJECT COMPLETION REPORT
PROJECT: Fire Station No. 2 Remodel
DATE PROJECT WAS INITIATED: May, 2004
DATE PROJECT WAS COMPLETED: June, 2008
DEPARTMENT RESPONSIBILITY FOR PROJECT: Fire Department
STAFF COMMENTS: FY 2004 -2005 Capital Improvements Fund included a
$200,000 allocation for the design and remodel of the former City Hall and fire station.
At the time the project was conceptualized, the fire department protected the entire
service area from one fire station. The Capital Improvements Committee and the City
Council approved the remodel, which began in September, 2004. The architectural firm
BKL Incorporated designed the fire station remodel project. The remodel project
created contemporary fire station space, including sleeping quarters and a training
room. The remodel also created administrative office space, and has since been
inhabited by the City's Fire Marshal and the Emergency Incident Planner. Some of the
features of the fire station include computer wiring, diesel exhaust capturing system in
the apparatus bay, separate sleeping quarters for the firefighters, both private
(firefighter) and ADA- compliant public restroom facilities, and a renovated kitchen area.
The project also allowed for repairs and upgrades to the electric system, the heating,
ventilation, and air conditioning (HVAC) system, and the external brick facade. One of
the final improvements under this report was partly funded by a grant from the Office of
Homeland Security and included the removal of the old facility generator, and the
installation of a facility generator that powers the entire building during a primary power
failure. The grant monies totaled $5,197, and the City's share was $27,449. The final
improvement included replacing the apparatus driving path on the East side of the fire
station. This repair was performed by the Public Works Department. The project total
cost equaled $248,467.
Fire Department
DEPARTMENT
PROJECT COORDINATOR
July 11, 2008
DATE
Approved this 28th day of July, 2008.
Brenda Snow, Chairman
PROJECT COMPLETION REPORT
PROJECT: Fire Station No. 3
DATE PROJECT WAS INITIATED: November, 2006
DATE PROJECT WAS COMPLETED: June, 2008
DEPARTMENT RESPONSIBILITY FOR PROJECT: Fire Department
STAFF COMMENTS: FY 2006 -2007 Capital Improvements Fund included a
$2,300,000 allocation for the design and construction of fire station no. 3. The addition
of the third fire station vastly improves the service and response times for the North and
Northeast sections of the City. The project was originally conceptualized as a two
apparatus bay facility with dormitory sleeping arrangements. In considering the 40 -year
life of the building the project was designed to incorporate three apparatus bays and
individual sleeping quarters. The architectural firm BKL, Incorporated designed the fire
station project. Through the competitive bidding process, Crossland Construction
Company was awarded the building project and received notice to proceed in January,
2007. Some features of the fire station include computer wiring, diesel exhaust
capturing system in the apparatus bay, separate sleeping quarters for the firefighters,
both private (firefighter) and ADA- compliant public restroom facilities, a community
meeting room and a facility generator. It is important to note that fire station no. 3 also
incorporates a police precinct office which is the first effort to distribute police officers
around the community. It is believed that this concept will be a part of each future fire
station. The total project cost equaled $2,273, 104.
Fire Department
DEPARTMENT
PROJECT COORDINATOR
July 11, 2008
DATE
Approved this 28th day of July, 2008.
Brenda Snow, Chairman
PROJECT COMPLETION REPORT
PROJECT: E. 86 °i Street North Mingo Street Intersection Improvements
DATE PROJECT WAS INITIATED: December 2006
DATE PROJECT WAS COMPLETED: November 2007
DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department
STAFF COMMENTS:_ The East 86 Street North and Mingo Street Intersection
project consists of widening the intersection and installation of traffic signals In
December 2006 the Oklahoma Department of Transportation (ODOT) awarded a
contract to Becco Construction in the amount of $1,557,979.50. ODOT funded
$1,235,200.00 towards the costs of construction. The City has contributed $861,924.00,
which included engineering design utility relocation right-away and 20% of the
construction cost.
Roger Stevens
PROJECT COORDINATOR
Public Works
DEPARTMENT
July 21St 2008
DATE
Approved this 28th day of July, 2008.
Brenda Snow, Chairman
SALES TAX PROJECTS
WATCHDOG COMMITTEE
PROGRESS REPORT
FY 2007 -2008 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #50 Dated 6/30/08
PROJECT Cost Estimate Expended Design Bid Construction
Fire Station #2 Remodel
New Fire Station #3
Joint Training Facility
86 & Mingo Intersection
86 Street Widening
129 E Ave Widening
86th Street Main to Memorial
Street Improvements FY 2007
Street Improvements FY 2008
Main Street Redevelopment
Intersection Engr, Preliminary
Sports Park Expansion through FY 2007
Sports Park FY 2008
Sports Park Baseball Field #1
Total
252,000
248,467
2,355,450
2,273,104
500,000
0
750,000
861,924
3,312,100
3,303,741
8,680,000
3,190,128
200,000
0
1,000,000
807,746
1,000,000
762,041
100,000
0
100,000
100,000
2,500,000
2,062,418
NA
0
440,000
315,546
$ 21,189,550 $ 13,925,115
Legend
-In Progress
- Complete
-Not Applicable
0
Expended
Completion
COMPLETED PROJECTS
Expended
Approval
Computerization
624,481
01/23/06
96 & 129 E Ave Intersection
1,747,745
01/23/06
96 & Hwy 169 Interchange
1,349,964
01/23/06
86 & Main Intersection ROW
303,625
07/24/04
96 Str Widening (Garnett to Owasso Mkt)
4,929,552
01/22/07
Garnett Widening (86 to 96)
5,601,858
01122107
Silvercreek Drainage
877,049
01/22/07
YMCA Pool
1,000,000
01/22/07