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Home My WebLink About2003.01.13_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO SALES TAX WATCHDOG COMMITTEE TYPE OF MEETING: Regular DATE: January 13, 2003 TIME: 7:00 p.m. PLACE: Quilting Room, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Wednesday, January 8, 2003. Marcia outwell, Commi ee Secretary AGENDA 1. Call to Order ...... Mr Philippi ..................................................................... ............................... 2. Roll Call .................................................................................. .............................Ms Boutwell 3. Request Approval of Minutes of July 8, 2002 Regular Meeting ........................... Mr Philippi Attachment #3 4. General Discussion of Projects and Progress Report ...................... .............................Mr Carr Attachment 94 Owasso Sales Tax Watchdog Committee January 13, 2003 O Page 2 5. Presentation and Discussion of Financial Reports ................... ............................... Ms Bishop Attachment #5 6. Consideration and Approval of Progress Report for Public Distribution .............. Mr Philippi Attachment #6 7. New Business ................................................ ............................... ......................... Mr Philippi O 8. Adjournment I-] L SALES TAX WATCHDOG COMMITTEE OCity of Owasso July 8, 2002 The Owasso Sales Tax Watchdog Committee met in regular session on Monday, July 8, 2002 at 7:00 p.m. in the Main Conference Room at Owasso City Hall per Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00p.m. on Wednesday, July 3, 2002. ITEM 1: CALL TO ORDER Vice Chairman Willard Mills called the meeting to order at 7:02 p.m. TTF.M 7 • R OT .T . C'. A T .T . MEMBERS PRESENT: Bob Barnes, Glenna Gay (in at 7:10), John Groth, Rayma Harchar, Pam Holt, Tom Kimball, Willard Mills, and Pat Woods MEMBERS ABSENT: Murray Adams, Danny Ewing, Steve Holleman, Donnie Johns, Michael Philippi, and Vicki Tapp. STAFF PRESENT: Rodney Ray, Sherry Bishop, Marcia Boutwell, Robert Carr, and Jared Bates. ITEM 3: INTRODUCTION OF NEW MEMBER. Vice Chairman Mills introduced Mr Bob Barnes, who is newly appointed to the committee, filling one of the slots representing senior citizens. Members introduced themselves to Mr Barnes. ITEM 4: REQUEST APPROVAL OF MINUTES OF JANUARY 14, 2002 REGULAR MFF.TTNCT Mr Groth moved, seconded by Ms Woods, to approve the minutes as written. Motion carried 7 -0. ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS. Ms Bishop distributed and discussed the financial reports. Items discussed included projects in the bond projects fund, and expenditures in the Capital Improvements Fund projects. Sales tax revenues were also discussed. ITEM 6: GENERAL DISCUSSION OF PROJECTS & PROGRESS REPORT Mr Carr gave a detailed status report from the bond project fund, as well as from the capital improvements fund. Infrastructure projects were discussed at some length. Mr Kimball discussed • the proposed regional water treatment facility, and the request for funds from congress for a feasibility study. Sales Tax Watchdog C_ ommittee July 9, 2002 Page 2 ITEM 7: CONSIDERATION AND APPROVAL OF PROGRESS REPORT FOR PUBLIC DISTRIBUTION. The Committee discussed the Progress Report for the period ending June 30, 2002. Ms Gay moved, seconded by Ms Holt, to approve the Progress Report. Motion carried 8 -0. ITEM 8: NEW BUSINESS Mr Ray explained the City of Character program. ITEM 9: ADJOURNMENT With no further business to come before the committee, Mr Barnes moved for adjournment. Motion was seconded by Ms Harchar, and the meeting adjourned at 8:17 p.m. Marcia Boutwell, Secretary Michael Philippi, Chairperson d,i5sa \u�hc� , tu PROJECTS STATUS REPORT City of Owasso Public Works Department January 7, 2003 BOND ISSUE PROJECT E. 76th Street North /U.S. Highway 169 - Curbing and lane work continuing on both sides of US Highway 169 - Constructed additional lanes on Service Road - Completion is projected for April 2003 E. 86th Street North /Main Street - Work progressing on schedule - Completion scheduled for April 2003 E. 76th Street North (Main Street to Sheridan Road) - Right -of -way acquisition initiated - Utilities relocation not yet started - Anticipate advertising for construction in March 2003 - Construction schedule somewhat uncertain. Expected to begin prior to Summer 2003 - Closing road for 6 -8 months is expected early in project • E. 86th Street North /N. 145th E. Avenue Intersection - Project awarded to Becco Construction - Notice to Proceed issued dated January 14, 2003 - 180 calendar day contract O- No road closures are included E. 86th Street North /N. 97th E. Avenue (Mingo Road) Intersection - Right -of -way acquisition in progress - Anticipate construction to be authorized following re- opening of 76th Street North OTHER CAPITAL PROJECTS • E. 86th Street North (N. 129th E. Avenue to N. 145th E. Avenue - Preliminary design approximately 10% complete - 5 -lane configuration proposed - Final design is scheduled for completion in April 2003 - Project to proposed to be under construction in July 2003 • Preliminary designs - N. 129th E. Avenue (E. 76th Street North to E. 96th Street North) - Predesign report submitted for review - 5 -lane configuration proposed - E. 96th Street North (N. 117th E. Avenue to Garnett Road) Page 2 Projects Status Report January 7, 2003 Water System Improvements (Booster Pump Station /Transmission Main /Elevated Water Tank) - Design report submitted - Final design is scheduled for completion in June 2003 - Projects proposed to be completed by July 2004 Three Lakes Drainage Channel (Consent Order Supplemental Environmental Project) - Phase I (Thom's Tire east ) - Notice to Proceed issued on November 1, 2002 - Projected completion is May 2003 • Wastewater Treatment Plant Expansion - Phase IIB final inspection completed November 4, 2002 - Project closed • Overlay Projects — City of Owasso/Tulsa County - Approximately 95% complete E X City ur Owasso - Bond Projects Fund Sales Tax/Capital Future Fund /Revenue Bonds October 1997 Election As of December 31, 2002 "Note: 86 & Mingo Intersection included in Capital Improvements Fund Projects Original Original Amended Percent Cost Project Project Expended Remaining of Budget Percent Estimate Budget Budget to Date Contracts Budget Expended Complete Streets: ODOT - 86th & Main 2,430,000 2,383,200 918,930 918,472 458 100.0% 50% 86 & Mingo Intersection" 580,000 525,300 1,680 1,680 0 100.0% 86 & 145 E Ave Intersection 775,000 703,600 996,300 2,483 978,894 14,923 0.2% N Main (1 st to 9th) 280,000 223,300 186,214 186,214 0 100.0% 100% ODOT - 76 & Hwy 169 100,000 100,000 605,000 601,023 3,977 99.3% 50% Street & Intersection Project: 1,385,000 1,241,528 1,614,026 1,614,026 0 100.0% 100% 76 & 129 E Ave Intersection 116 & Garnett Intersection 86 & 123 E Ave Intersection 86 (Main to Mingo) Street Resurfacing Project: 471,000 462,000 966,581 966,581 0 100.0% 100% Atlanta (3rd to 11th) Carlsbad (3rd to 7th) & Beaumont 129 E Ave (High School to 93) 11 Street (Main to Cedar) Facilities: City Hall/Police Station 3,000,000 2,509,528 4,187,333 4,181,633 3,013 2,687 99.9% 100% Community Center 200,000 171,593 100,205 100,205 0 100.0% 100% Sports Park: Parking Lot 150,000 124,700 88,779 88,779 0 100.0% 100% Restroom 65,000 65,000 85,000 85,000 0 100.0% 100% Four -plex & Soccer Fields 285,000 285,000 302,901 302,901 0 100.0% 100% Administration: Project Manager Salary 142,000 125,909 125,909 0 100.0% 100% Architect/Engineer Fee 562,171 721,488 721,488 0 100.0% 100% Program/Construction Mgmt Services Fee 238,080 321,114 321,114 0 100.0% 100% Available: Contingent Project 262,000 262,000 - - - Total $9,983,000 $9,999,000 $11,221,460 $10,217,508 $981,907 $22,045 91.1% "Note: 86 & Mingo Intersection included in Capital Improvements Fund Projects IC City of Owasso - Bond Projects Fund Sales Tax /Capital Future Fund /Revenue Bonds October 1997 Election As of December 31, 2002 Source Revenue Bond proceeds Sales Tax & Capital Future Funds Capital Improvements Fund Interest (all funds) Total - original funding sources Additional funding sources: Jail Grant Capital Improvements Fund and ODOT'" Total - additional funding sources Total all funding sources Note: Included in FY 2003 Budget for Capital Improvements Fund Actual Original Projected Revenue Remaining Estimate Funding to Date Funding 7,460,000.00 7,450,889.00 7,450,889.16 - 2,170,000.00 2,205,289.00 2,205,289.42 - 269,000.00 269,000.00 269,000.00 - 100,000.00 1,215,000.00 1,215,584.39 - 9,999,000.00 11,140,178.00 11,140,762.97 - - 90,000.00 90,000.00 - - 1,000,000.00 - 1,000,000.00 - 1,090,000.00 90,000.00 1,000,000.00 9,999,000.00 12,230,178.00 11,230,762.97 1,000,000.00 Note: Included in FY 2003 Budget for Capital Improvements Fund City of Owasso Sales Tax Extension Capital Improvements Fund Projects Project Status Summary Report As of December 31, 2002 IC Original Amended Budget Budget Percent Expended Contracts & Remaining of Budget to Date Encumbrances Budget Expended X Computerization 625,000 624,377 511,494 112,883 82% 76th & Hwy 169 Engineering 112,974 112,974 112,974 - 100% Engineering -- Street Projects 775,000 775,000 66,454 482,193 226,353 9% Engineering -- Water System 575,000 575,000 32,476 437,386 105,138 6% Hwy 169 Enhancement 34,100 34,100 20,466 13,634 60% 86 & Mingo Intersection" 1,000,000 1,000,000 - 1,000,000 0% Street Overlay Program 163,000 163,000 11,045 151,955 7% Sidewalk Construction 60,000 60,000 - 60,000 0% Storm Drainage Projects 50,000 50,000 - 50,000 0% Hale Acres Drainage Project 59,925 39,264 39,264 - 100% 3,454,999 3,433,715 794,173 919,579 1,719,963 23% 'Note: 86 & Mingo Intersection project originally included in Bond Projects Fund City of Owasso Sales Tax Collections and Restricted Use of One Percent Fiscal Year 2002 -2003 Debt Service Payments Three Percent 1997 Revenue Sales Tax One Percent Capital Future Refunding 1998 Revenue Excess to Capital Collection Sales Tax (1/3) Fund' Bonds Bonds Improvements Fund Jul 902,614.21 300,871.40 45,130.71 43,482.08 93,736.00 118,522.61 Aug 849,816.70 283,272.23 42,490.84 43,482.08 93,736.00 103,563.32 Sep 810,343.87 270,114.62 40,517.19 43,482.08 93,736.00 92,379.35 Oct 797,994.95 265,998.32 39,899.75 43,482.08 93,736.00 88,880.49 Nov 772,338.00 257,446.00 38,616.90 43,286.00 93,736.00 81,807.10 Dec 752,158.14 250,719.38 37,607.91 43,286.00 94,463.38 75,362.09 Jan Feb Mar Apr May Jun Totals $ 4,885,265.87 $ 1,628,421.96 $ 244,263.29 $ 260,500.32 $ 563,143.38 $ 560,514.96 Note: As established by the 1988 sales tax election, fifteen percent(15 %) of the one percent (1 %) sales tax is transferred to the Sales Tax Capital Future Fund for the purpose of funding future capital improvements projects. In Oct 1997, voters authorized the use of the CFF accumulations through FY 2001 for projects. Es City of Owasso Monthly Sales Tax Revenues Last Five Fiscal Years 2002 -2003 2001 -2002 2000 -2001 1999 -2000 1998 -99 Jul $ 902,614.21 $ 730,980.71 $ 555,956.58 $ 512,985.26 $ 451,469.72 Aug 849,816.70 742,510.61 515,693.51 511,393.24 453,908.27 Sep 810,343.87 739,427.61 574,244.87 514,497.85 448,643.93 Oct 797,994.95 702,584.38 557,181.50 514,225.81 498,631.93 Nov 772,338.00 661,865.50 538,923.33 491,721.77 436,276.09 Dec 752,158.14 707,295.77 595,405.06 500,720.86 436,740.79 Jan 842,241.31 612,817.16 497,158.26 471,618.68 Feb 929,305.19 759,589.91 557,555.78 534,776.86 Mar 769,895.99 580,462.39 466,381.43 431,742.84 Apr 721,356.83 571,058.89 468,301.25 397,609.91 May 848,756.62 874,950.84 504,553.85 500,921.82 Jun 850,447.01 689,116.05 535,931.88 470,869.75 $ 4,885,265.87 $ 9,246,667.53 $ 7,425,400.09 $ 6,075,427.24 $ 5,533,210.59 SALES TAX PROJECTS Sales Tax/Capital Future /Revenue Bonds BOND PROJECT FUND - October 1997 Election Progress Report #10 Dated 12/31/02 PROJECT Budget Expended Design Bid Construction Streets: ODOT - 86th & Main 86 & Mingo Intersection" 86 & 145 E Ave Intersection N Main (1st to 9th) ODOT - 76th & Hwy 169 Streets & Intersections Project: 76 & 129 E Ave Intersection 116 & Garnett Intersection 86 & 123 E Ave Intersection 86 (Main to Mingo) Streets Resurfacing Project: Atlanta (3rd to 11 th) Carlsbad (3rd to 7th) & Beaumont 129 E Ave (High School to 93) 11 Str (Main to Cedar) Facilities: 918,930 918,472 1,680 1,680 996,300 2,483 186,214 186,214 605,000 601,023 624,377 511,494 X X X N N 112,974 X N N Engineering -- Street projects 775,000 66,454 X 1,614,026 1,614,026 966,581 966,581 F7 0 City Hall /Police Station 4,187,333 Community Center 100,205 Sports Park: Parking Lot 88,779 Restroom 85,000 Four -plex & Soccer Fields 302,901 Administration: Project Manager Salary 125,909 Architect/Engineer Fee 721,488 Program Management Services Fee 321,114 Available: Contingent Project 0 4,181,633 e B e 100,205 88,779 85,000 302,901 125,909 N N N 721,488 N N N 321,114 N N N 0 Total $ 11,221,460 $ 10,217,508 FY 2002 -2003 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #40 Dated 12/31/02 PROJECT Budget Expended Design Bid Construction Computerization 624,377 511,494 X X X 76th & Hwy 169 Engineering 112,974 112,974 N N Engineering -- Street projects 775,000 66,454 X N N Engineering -- Water system 575,000 32,476 X N N Hwy 169 Enhancement 34,100 20,466 X 86 & Mingo Intersection' 1,000,000 0 X Street Overlay Program 163,000 11,045 X Sidewalk Construction 60,000 0 X Storm Drainage Projects 50,000 0 X Hale Acres Drainage Project 39,264 39,264 N X Total $ 3,433,715 $ 794,173 Legend: X -In Progress - Complete N -Not Applicable