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HomeMy WebLinkAbout2002.07.08_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO SALES TAX WATCHDOG COMMITTEE A TYPE OF MEETING: Regular DATE: July 8, 2002 TIME: 7:00 p.m. PLACE: Owasso City Hall, Main Conference Room Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Wednesday, July 3, 2002. Marci Boutwell, Comm ttee Secretary AGENDA 1. Call to Order .............................................................................. .............................Mr Philippi 2. Roll Call ............................................................................... ............................... Ms Boutwell 3. Introduction of New Member .................................................... .............................Mr Philippi Attachment #3 4. Request Approval of Minutes of January 14, 2002 Regular Meeting ....................Mr Philippi Attachment #4 D� Owasso Sales Tax Watchdog Committee July 8, 2002 Page 2 5. Presentation and Discussion of Financial Reports ..................... .............................Ms Bishop Attachment #5 6. General Discussion of Projects and Progress Report ................. ............................... Mr Bates Attachment #6 7. Consideration and Approval of Progress Report for Public Distribution ..............Mr Philippi Attachment #7 8. New Business ............................................................................ .............................Mr Philippi 9. Adjournment E MEMORANDUM TO: MEMBERS OF THE SALES TAX WATCHDOG COMMITTEE FROM: MICHAEL PHILIPPI, CHAIRPRESON SUBJECT: NEW MEMBER OF THE COMMITTEE DATE: July 3, 2002 On March 19, 2002, the City Council confirmed an appointment made by Mayor Bamhouse to fill a vacancy on the Watchdog Committee. Mr Bob Barnes has been appointed to fill one of the slots reserved for senior citizens. �01 OWASSO SALES TAX WATCHDOG COMMITTEE FY 2002 -2003 OWASSO, OKLAHOMA MEMBERS NEWS MEDIA - One Slot Glenna Gay The Owasso Reporter 202 E Second Ave Owasso, OK 74055 272 -1155 ECONOMIC DEVELOPMENT - One Slot Tom Kimball Kimball's Hardware 8301 Owasso Expy Owasso, OK 74055 272 -1146 RETAIL BUSINESS - Two Slots Danny Ewing Ewing's Fine Jewelry 12317 E 96`h St N Owasso, OK 74055 272 -7975 Pam Holt Countryside Flowers & Gifts 8751 N 117`h East Ave Owasso, OK 74055 272 -2283 EDUCATION - Two Slots Dr Rayma Harchar Owasso Schools 13304 E 95`h PI N Owasso, OK 74055 272 -3836 (h); 272 -5399 (w) Steve Holleman Owasso Schools 8810 N 134`h East Ct Owasso, OK 74055 © 272 -9287 (h); 272 -6274 (w) RECREATION GROUPS - One Slot Murray Adams 12822 E 107`h St N Owasso, OK 74055 371 -9999 FINANCIAL INSTITUTIONS - One Slot Donnie Johns Bank of the Lakes PO Box 1017 Owasso, OK 74055 274 -3535 BUILDERS - One Slot Pat Woods PO Box 3 Owasso, OK 74055 272 -4333 SENIOR CITIZENS - Two Slots Bob Barnes 16150 E 120`h St N Collinsville, OK 74021 371 -4367 John Groth 801 N Dogwood Owasso, OK 74055 272 -5179 CITIZENS -AT -LARGE - Three Slots Michael Philippi, Chairperson 7413 N 119`h East Ave Owasso, OK 74055 622 -8080 (w) Willard Mills, Vice Chairperson 2008 N Atlanta Ct Owasso, OK 74055 272 -1760 CITIZENS -AT -LARGE - cont. co Vicki Tapp 12510E77`hStN Owasso, OK 74055 272 -6926 SUPPORT STAFF Rodney Ray City Manager Sherry Bishop City Treasurer Marcia Boutwell City Clerk This committee was formed following the 1988 tax extension bond election for the purpose of maintaining a strong citizen participation effort throughout the life of the sales tax extension and to insure the proper use of revenues generated. The committee meets on the second Monday of January and July at 7:00 p.m. in the Community Center. Meetings are approximately two hours in length. Duties of the committee consist of reviewing all financial records relating to the 1988 Sales Tax Extension and acting as a public information liaison. Members of the committee are appointed by the Mayor with Council confirmation for the life of the sales tax extension. Legally the term of office is defined as "throughout the life of the Sales Tax Extension (10/1/2007) or until resignation ". Boards \Watchdog.doc SALES TAX WATCHDOG COMMITTEE O City of Owasso January 14, 2002 The Owasso Sales Tax Watchdog Committee met in regular session on Monday, January 14, 2002 at 7:00 p.m. in the Owasso Community Center per Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 8:00 a.m. on Thursday, January 10, 2002. ITEM 1: CALL TO ORDER Chairman Michael Philippi called the meeting to order at 7:01 p.m. ITEM 2: ROLL CALL MEMBERS PRESENT: Glenna Gay, John Groth, Rayma Harchar, Steve Holleman, Pam Holt, Donnie Johns, Michael Philippi, Vicki Tapp, and Pat Woods MEMBERS ABSENT: Murray Adams, Danny Ewing, Tom Kimball, and Willard Mills. STAFF PRESENT: Rodney Ray, Sherry Bishop, Marcia Boutwell, Tim Rooney, Robert Carr, Jared Bates. ITEM 3: REQUEST APPROVAL OF MINUTES OF JULY 9, 2001 REGULAR MEETING. Mr Philippi moved, seconded by Ms Gay, to approve the minutes as written. Motion carried 9 -0. ITEM 4: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS Ms Bishop distributed and discussed the financial reports. Items discussed included projects in the bond projects fund, and expenditures in the Capital Improvements Fund projects. Sales tax revenues were also discussed. ITEM 5: GENERAL DISCUSSION OF PROJECTS & PROGRESS REPORT Mr Bates gave a detailed status report from the bond project fund, as well as from the capital improvements fund. Mr Philippi pointed out that there is still a problem with the intersection improvements at Garnett & 116`" St N. He reminded the committee that the completion report for that intersection was approved by the committee at the July meeting, with the stipulation that the pothole problem be addressed. Mr Ray stated that the problem will be taken care of within 30 days. ITEM 6: CONSIDERATION AND APPROVAL OF PROGRESS REPORT FOR PUBLIC DISTRIBUTION. The Committee discussed the Progress Report for the period ending December 31, 2001. Ms Gay moved, seconded by Ms Tapp, to approve the Progress Report. Motion carried 9 -0. Sales Tax Watchdog Committee January 14, 2002 Page 2 ITEM 7: NEW BUSINESS None. ITEM 8: ADJOURNMENT With no further business to come before the committee, Mr Philippi moved for adjournment. Motion was seconded by Ms Gay and the meeting adjourned at 7:50 p.m. Marcia Boutwell, Secretary H U Michael Philippi, Chairperson City of Owasso - Bond Projects Fund Sales Tax/Capital Future Fund /Revenue Bonds October 1997 Election As of June 30, 2002 Streets: ODOT - 86th & Main 86 & Mingo Intersection 86 & 145 E Ave Intersection N Main (1 st to 9th) ODOT - 76 & Hwy 169 Street & Intersection Project: 76 & 129 E Ave Intersection 116 & Garnett Intersection 86 & 123 E Ave Intersection 86 (Main to Mingo) Street Resurfacing Project: Atlanta (3rd to 11th) Carlsbad (3rd to 7th) & Beaumont 129 E Ave (High School to 93) 11 Street (Main to Cedar) Facilities: City Hall/Police Station Community Center Sports Park: Original Original Amended Cost Project Project Estimate Budget Budget 2,430,000 2,383,200 1,064,733 580,000 525,300 722,000 775,000 703,600 1,150,000 280,000 223,300 186,214 100,000 100,000 605,000 1,385,000 1,241,528 1,614,026 471,000 462,000 3,000,000 2,509,528 200,000 171,593 Parking Lot 150,000 Restroom 65,000 Four -plex & Soccer Fields 285,000 Administration: Project Manager Salary Architect/Engineer Fee Program/Construction Mgmt Services Fee Available: 966,581 Expended to Date Contracts 876,929 1,680 1,300 186,214 601,023 1,614,026 966,581 222,031 4,162,714 4,152,332 4,624 100,205 100,205 124,700 88,779 88,779 65,000 85,000 85,000 285,000 302,901 302,901 142,000 125,909 125,909 562,171 724,126 721,488 238,080 322,000 321,114 0 100.0% 100% 5,758 Percent 99% Remaining of Budget Percent Budget Expended Complete 187,804 82.4% 100% 720,320 0.2% 100% 926,669 0.1% 100% 0 100.0% 100% 3,977 99.3% 10% 0 100.0% 100% 0 100.0% 100% 5,758 99.8% 99% 0 100.0% 100% 0 100.0% 100% 0 100.0% 100% 0 100.0% 100% 0 100.0% 100% 2,638 99.6% 100% 886 99.7% 100% Contingent Project 262,000 262,000 - - - Total $9,983,000 $9,999,000 $12,220,188 $10,145,481 $226,655 $1,848,052 83.0% City of Owasso - Bond Projects Fund Sales Tax/Capital Future Fund /Revenue Bonds October 1997 Election As of June 30, 2002 Source Revenue Bond proceeds Sales Tax & Capital Future Funds Capital Improvements Fund Interest (all funds) Total - original funding sources Additional funding sources: Jail Grant Capital Improvements Fund and ODOT Total - additional funding sources Total all funding sources $ 9,999,000 $12,218,773 $11,222,246 $ 996,527 Actual Original Projected Revenue Remaining Estimate Funding to Date Funding 7,460,000 7,450,889 7,450,889 (0) 2,170,000 2,205,289 2,205,289 (0) 269,000 269,000 269,000 0 100,000 1,203,595 1,207,067 (3,472) 9,999,000 11,128,773 11,132,246 (3,473) - 90,000 90,000 0 - 1,000,000 - 1,000,000 - 1,090,000 90,000 1,000,000 Total all funding sources $ 9,999,000 $12,218,773 $11,222,246 $ 996,527 City of Owasso Sales Tax Extension Capital Improvements Fund Projects Project Status Summary Report As of June 30, 2002 Percent Original Amended Expended Contracts & Remaining of Budget Budget Budget to Date Encumbrances Budget Expended Computerization 625,000 617,272 485,716 131,556 78.7% Hale Acres Drainage Project 59,925 59,925 39,264 20,661 65.5% Hwy 169 Enhancement 34,100 34,100 20,466 13,634 60.0% 76th & Hwy 169 Engineering 112,974 112,974 112,974 - 100.0% Street Overlay Program 163,000 163,000 11,045 151,955 6.8% Traffic Signalization (96 & 129 E Ave) 34,100 75,000 75,000 0.0% Sidewalk Construction 60,000 60,000 60,000 0.0% Storm Drainage Projects 50,000 50,000 50,000 0.0% $1,139,099 $1,172,271 $ 669,465 $ - $ 502,806 57.1% City of Owasso Sales Tax Collections and Restricted Use of One Percent Fiscal Year 2001 -2002 Debt Service Payments Three Percent 1997 Revenue Sales Tax One Percent Capital Future Refunding 1998 Revenue Excess to Capital Collection Sales Tax (1/3) Fund' Bonds Bonds Improvements Fund Jul 730,980.71 243,660.24 36,549.04 35,448.50 76,050.15 95,612.55 Aug 742,510.61 247,503.54 37,125.53 35,448.50 76,050.15 98,879.36 Sep 739,427.61 246,475.87 36,971.38 35,448.50 76,050.15 98,005.84 Oct 702,584.38 234,194.79 35,129.22 35,448.50 76,050.15 87,566.92 Nov 661,865.50 220,621.83 33,093.28 35,448.50 90,239.36 61,840.70 Dec 707,295.77 235,765.26 35,364.79 42,933.80 90,239.36 67,227.31 Jan 842,241.31 280,747.10 42,112.07 44,933.80 90,239.36 103,461.88 Feb 929,305.19 309,768.40 46,465.26 42,933.80 90,239.36 130,129.98 Mar 769,895.99 256,632.00 38,494.80 42,933.80 90,239.36 84,964.04 Apr 721,356.83 240,452.28 36,067.84 42,933.80 93,239.36 68,211.28 May 848,756.62 282,918.87 42,437.83 43,482.08 90,239.36 106,759.60 Jun 850,447.01 283,482.34 42,522.35 43,482.08 93,736.00 103,741.91 Totals $ 9,246,667.53 $ 3,082,222.51 $ 462,333.38 $ 480,875.66 $ 1,032,612.12 $ 1,106,401.35 Note: As established by the 1988 sales tax election, fifteen percent(15 %) of the one percent (1 %) sales taxis transferred to the Sales Tax Capital Future Fund for the purpose of funding future capital improvements projects. In Oct 1997, voters authorized the use of the CFF accumulations through FY 2001 for projects. City of Owasso Sales Tax Collections and Restricted Use of One Percent For the period beginning November 1989 70,957,260 23,652,420 3,054,998 1,519,016 4,803,238 2,699,986 5,412,416 14,434,657 64,826 6,227,591 Note: Figures for 6/30/1989 are for eight months beginning Nov 1988. Figures for 6/30/2003 are budgeted amounts. One % Capital 1988 1997 Rev 1998 Total Debt Excess to Three % % of Sales Tax Future 1983 GO Revenue Refunding Revenue Service Interest Cap Improv Fiscal Year Sales Tax Increase (1/3) Fund* Bonds Bonds Bonds Bonds Payments Earnings Fund 6/30/1989 " 1,345,048 3.44% 448,349 - 290,033 196,192 486,225 (37,876) 6/30/1990 2,395,607 10.74% 798,536 - 411,425 345,856 757,281 41,255 6/30/1991 2,697,115 12.59% 899,038 - 411,425 345,856 757,281 141,757 6/30/1992 2,888,126 7.08% 962,709 - 383,075 458,023 841,098 121,611 6/30/1993 3,111,892 7.75% 1,037,297 129,025 23,058 504,630 527,688 380,584 6/30/1994 3,359,697 7.96% 1,119,899 167,985 551,313 551,313 400,602 6/30/1995 3,554,202 5.79% 1,184,734 177,710 599,967 599,967 407,056 6/30/1996 3,932,207 10.64% 1,310,736 196,610 606,335 606,335 507,791 6/30/1997 4,488,368 14.14% 1,496,123 224,418 519,579 519,579 752,125 6/30/1998 4,944,293 10.16% 1,648,098 247,215 675,487 249,538 305,181 1,230,205 12,002 182,680 6/30/1999 5,533,211 11.91% 1,844,404 276,661 483,076 968,086 1,451,161 12,076 128,658 6/30/2000 6,075,427 9.80% 2,025,142 303,771 499,213 987,478 1,486,692 9,965 244,644 6/30/2001 7,425,400 22.22% 2,475,133 371,270 463,202 975,648 1,438,850 20,225 685,238 6/30/2002 9,246,668 24.53% 3,082,223 462,333 480,876 1,032,612 1,513,488 10,558 1,116,959 6/30/2003 9,960,000 7.71% 3,320,000 498,000 524,082 1,143,412 1,667,494 1,154,506 70,957,260 23,652,420 3,054,998 1,519,016 4,803,238 2,699,986 5,412,416 14,434,657 64,826 6,227,591 Note: Figures for 6/30/1989 are for eight months beginning Nov 1988. Figures for 6/30/2003 are budgeted amounts. City of Owasso Monthly Sales Tax Revenues Last Five Fiscal Years 2001 -2002 2000 -2001 1999 -2000 1998 -99 1997 -98 Jul $ 730,980.71 $ 555,956.58 $ 512,985.26 $ 451,469.72 $ 420,132.73 Aug 742,510.61 515,693.51 511,393.24 453,908.27 425,520.68 Sep 739,427.61 574,244.87 514,497.85 448,643.93 407,667.33 Oct 702,584.38 557,181.50 514,225.81 498,631.93 419,775.03 Nov 661,865.50 538,923.33 491,721.77 436,276.09 394,121.26 Dec 707,295.77 595,405.06 500,720.86 436,740.79 407,464.80 Jan 842,241.31 612,817.16 497,158.26 471,618.68 401,090.96 Feb 929,305.19 759,589.91 557,555.78 534,776.86 453,481.05 Mar 769,895.99 580,462.39 466,381.43 431,742.84 346,369.60 Apr 721,356.83 571,058.89 468,301.25 397,609.91 429,894.26 May 848,756.62 874,950.84 504,553.85 500,921.82 400,592.30 Jun 850,447.01 689,116.05 535,931.88 470,869.75 438,182.66 $ 9,246,667.53 $ 7,425,400.09 $ 6,075,427.24 $ 5,533,210.59 $ 4,944,292.66 PROJECTS STATUS REPORT Prepared by: City of Owasso Department of Public Works Engineering Division Date prepared: 7/2/2002 Project city Project Design Engineer Design Design utilities Relocation Construction Cost Contractor Construction start Contract time (days) Construction % complete c Construction and Comments E Estlmat e� - .,— t.moan Manager 9 %Complete Completion Cost Estimate (city IciN portion) (city portion) Bond Project Fund Intersection Improvements Transportation Commission approval $1'960,000 $1,587,471.02 Horizon on Jul 1, 2002. Variable COOT y 86th Street (Cedar to Main) Bates FHC /City 100 Jan -02 $0 ($706.724) ($585,413.75) Construction Sep -02 240 0 processing time means Project will • (see note) start in about 2 -3 months. Right -of Way acquistion to begin soon. Utilly, relocation will start after ROW 86th Street North /North Mingo Road Bates CH2MHi11 99 Dec -01 $174,028 $545,578 TBD TBD 180 0 acquistion. ODOT procedures will be followed. All Right -of -Way acquired. Utilities 86th Street North /North 145th E. Avenue Bates CH2MHill 100 Dec -01 $222,031 $867,493 TBD May -02 180 0 beginning relocations. Anticipate bidding Oct -02 76th Street North /North 129th E. Avenue Lutz CH2MHill 100 Oct -99 $1,497,504 Horizon Construction Nov -99 270 100 Jan -O7 Completed 116th Street North /North Garnett Road Lutz CH2MHill 100 Oct -99 included above Horizon Nov -99 270 100 Dec -00 Completed Construction 86th Street North /North 123rd E. Avenue Lutz CH2MHill 100 Oct -99 Horizon included above Nov -99 270 100 Dec -00 Completed Signalization Construction 86th Street Rehabilitation (Main to Mingo) Lutz CH2MHill 100 Oct -99 included above Horizon Construction Nov -99 270 100 Dec -00 Completed Work has started. ODOT is 761h Street North /US Highway 169 Carr CH2MHill 100 Jul -01 $0 $1,231,000 $1,076,142.90 Becco Ma 02 y 130 5 administering. Change Order may ($523,000) ($376,142.90) overlay 761h Street. • - includes ODOT contract administration cost. Owasso owes additional $39,163.75 to ODOT. SALES TAX PROJECTS Sales Tax/Capital Future /Revenue Bonds BOND PROJECT FUND - October 1997 Election Progress Report #9 Dated 06/30/02 PROJECT Budget Expended Design Bid Construction Streets: ODOT - 86th & Main 86 & Mingo Intersection 86 & 145 E Ave Intersection N Main (1 st to 9th) ODOT - 76th & Hwy 169 Streets & Intersections Project: 76 & 129 E Ave Intersection 116 & Garnett Intersection 86 & 123 E Ave Intersection 86 (Main to Mingo) Streets Resurfacing Project: Atlanta (3rd to 11th) Carlsbad (3rd to 7th) & Beaumont 129 E Ave (High School to 93) 11 Str (Main to Cedar) Facilities: 1,064,733 876,929 722,000 1,680 1,150,000 1,300 186,214 186,214 605,000 601,023 1,614,026 1,614,026 4,162,714 4,152,332 X X X 100,205 100,205rT X Sports Park: X Hwy 169 Enhancement 34,100 X X Parking Lot Restroom x 3" 966,581 966,581 El E0 El City Hall /Police Station 4,162,714 4,152,332 X X Community Center 100,205 100,205rT 39,264 Sports Park: X Hwy 169 Enhancement 34,100 20,466 Parking Lot Restroom 88,779 85,000 88,779 85,000 76th & Hwy 169 Engineering 112,974 112,974 Four -plex & Soccer Fields 302,901 302,901 N Street Overlay Program 163,000 Administration: X Traffic Signalization (96th & 129 E Ave) Project Manager Salary 125,909 125,909 N N Architect/Engineer Fee 724,126 721,488 X MN N Program Management Services Fee 322,000 321,114 N X N Available: Total $ 1,172,271 $ 669,465 Contingent Project 0 0 Total $ 12,220,188 $ 10,145,481 FY 2001 -2002 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #39 Dated 06/30/02 PROJECT Budget Expended Design Bid Construction Computerization 617,272 485,716 X X X Hale Acres Drainage Project 59,925 39,264 N X Hwy 169 Enhancement 34,100 20,466 X 76th & Hwy 169 Engineering 112,974 112,974 N N Street Overlay Program 163,000 11,045 X Traffic Signalization (96th & 129 E Ave) 75,000 0 X Sidewalk Construction 60,000 0 X Storm Drainage Projects 50,000 0 X Total $ 1,172,271 $ 669,465 Legend: X -In Progress - Complete N -Not Applicable PROJECTS STATUS REPORT (amended) Prepared by City of Owasso Department of Public Works Engineering Division Date prepared: 7/2/2002 amended: 7/8/2002 Pro act 1 City Project Design Engineer g g Design Design Utilities Relocation Construction Cost Contractor Construction Contract time Construction ° Construction Comments Manager % Complete � Completion p Cost Estimate Engineer Contract Amount elan (days) complete and (city ponlon) Portion) (dry ponlan) Bond Project Fund Inter rti n Improvements $1,587,471.02 Transportation Commission approval 66th Street (Cedar to Main) Bates FHC /Cit y 100 Jan -02 $0 $1,452,625 Horizon ($5see Sep -02 240 0 on July 1, 2002. Vanable ODOT ($546,250) ' (see note) Construction note) processing time means Project will start in about 2 -3 months. Right -of Way acquistion to begin soon 86th Street North/North Mingo Road Bates CH2MHill 99 Dec -01 $174,028 $545,578 TBD TBD 180 0 Utilty relocation will start after ROW acquistion. ODOT procedures will be followed. All Right -of -Way acquired. Utilities th Street North/North 145th E. Avenue Bates CH2MHill 100 Dec -01 $222,031 $887,493 TBD May -02 180 0 beginning relocations. Anticipate bidding Oct -02 76th Street North/North 129th E. Avenue Lutz CH2MHill 100 Oct -99 $1,497,504 Horizon Nov -99 270 100 Jan -01 Completed Construction 116th Street North/North Garnett Road Lutz CH2MHill 100 Oct -99 included above Horizon Nov -99 270 100 Dec -00 Completed Construction 66th Street North/North 123rd E. Avenue Horizon Signalization Lutz CH2MHill 100 Oct -99 included above Construction Nov -99 270 100 Dec -00 Completed p 861h Street Rehabilitation (Main to Mingo) Lutz CH2MHill 100 Oct -99 included above Horizon Nov -99 270 100 Dec -00 Completed Construction 76th Street NortNUS Highway 169 Bates CH2MHill 100 Jul -01 $0 $1.231,000 $1,076,142.90 Becco May -02 130 5 Work has started. ODOT is administering. Change Order may ($523,000) ($376,142.90) overlay 76th Street. ' - includes ODOT contract administration cost. Owasso owes additional $39,163.75 to ODOT.