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Home My WebLink About2002.01.14_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO SALES TAX WATCHDOG COMMITTEE TYPE OF MEETING: Regular DATE: January 14, 2002 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 8:00 a.m. on Thursday, January 10, 2002. MaicTggou twell, Com ittee Secretary AGENDA 1. Call to Order ........................................................................... ............................... Mr Philippi 2. Roll Call .................................................................................. .............................Ms Boutwell 3. Request Approval of Minutes of July 9, 2001 Regular Meeting ........................... Mr Philippi Attachment 43 4. Presentation and Discussion of Financial Reports ................... ............................... Ms Bishop Attachment #4 Owasso Sales Tax Watchdog Committee January 14, 2002 Page 2 5. General Discussion of Projects and Progress Report .................... .............................Mr Bates Attachment #5 6. Consideration and Approval of Progress Report for Public Distribution .............. Mr Philippi Attachment #6 7. New Business .......................................................................... ............................... Mr Philippi 8. Adjournment �t-1 SALES TAX WATCHDOG COMMITTEE City of Owasso July 9, 2001 The Owasso Sales Tax Watchdog Committee met in regular session on Monday, July 9, 2001 at 7:00 p.m. in the Owasso Community Center per Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 8:00 a.m. on Thursday, July 5, 2001. ITEM 1: CALL TO ORDER Chairman Michael Philippi called the meeting to order at 7:02 p.m. ITEM 2: ROLL CALL MEMBERS PRESENT: Murray Adams, Danny Ewing, Glenna Gay, Rayma Harchar, Donnie Johns, Tom Kimball (in at 7:05), Michael Philippi, and Pat Woods MEMBERS ABSENT: John Groth, Steve Holleman, Pam Holt, Willard Mills, and Vicki Tapp. STAFF PRESENT: Sherry Bishop, Marcia Boutwell, Tim Rooney, Robert Carr, Jared Bates. ITEM 3: REQUEST APPROVAL OF MINUTES OF JANUARY 8, 2001 REGULAR MEETING. Ms Gay moved, seconded by Mr Philippi, to approve the minutes as written. Motion carried 7 -0. ITEM 4: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS. Ms Bishop discussed the financial reports. Items discussed included projects in the bond projects fund, and expenditures in the Capital Improvements Fund projects. She pointed out that sales tax collections are much higher than in the past, much of it attributed to the opening of Owasso Market. A comparison of sales tax collected during each fiscal year since the passage of the 1988 bond issue, was provided in the packet. ITEM 5: GENERAL DISCUSSION OF PROJECTS & PROGRESS REPORT Mr Carr gave a detailed status report from the bond project fund, as well as from the capital improvements fund. There was a lengthy discussion relative to the 86" & Main intersection project, including the 86' St overlay, and the 76`h & Highway 169 intersection project. Mr Philippi pointed out that there is a problem with the intersection improvements at Garnett & 116E St N. Mr Carr said that the City has a maintenance bond & he will check into the problem. C i Sales Tax Watchdog Committee July 9, 2001 Page 2 ITEM 6: REQUEST APPROVAL OF COMPLETION REPORT A. INTERSECTION & SIGNALIZATION IMPROVEMENTS B. 96TH STREET NORTH ROADWAY & SIGNALIZATION The Intersection and Signalization Improvements project was completed in December 2000 and accepted by the City Council on January 16, 2001. The project consisted of roadway improvement and signalization of intersections at 116 "' St N & N Garnett Rd, and 76`h St N & 129 " East Ave; signalization of two intersections at 86 "' St N at 123rd East Ave; and roadway surface improvement on 86" St N between Main St & Mingo Rd. The 96"' Street North Roadway & Signalization project consisted of additional traffic lanes in the are of Owasso Market from the U.S. Highway 169 southbound off ramp to about 450 west of N 1190' East Ave, intersection signalization at the off ramp and at 12151 East Ave, and stormwater drainage improvements. The City Council accepted the project on May 1, 2001. Mr Philippi questioned whether the committee should accept the completion report for the intersection improvements because of the pothole problem at 116`h St N & Garnett Rd. Mr Ewing moved, seconded by Ms Gay, to approve the two completion reports, with the stipulation that the pothole at 116" St N & Garnett Rd be repaired, and that the committee follow up prior to the January 2002 meeting to make sure the repairs have been made. Motion carried 8 -0. ITEM 7: CONSIDERATION AND APPROVAL OF PROGRESS REPORT FOR PUBLIC DISTRIBUTION. The Committee discussed the Progress Report for the period ending June 30, 2001. Mr Philippi moved, seconded by Mr Ewing, to approve the Progress Report. Motion carried 8 -0. ITEM 8: NEW BUSINESS It was announced that John Stieger has submitted his resignation due to his age and failing eyesight. Mr Stieger represents the senior citizens community. ITEM 9: ADJOURNMENT With no further business to come before the committee, Mr Kimball moved for adjournment. Motion was seconded by Mr Ewing and the meeting adjourned at 8:05 p.m. Marcia Boutwell, Secretary Michael Philippi, Chairperson City otl Owasso - Bond Projects Fund Sales Tax /Capital Future Fund /Revenue Bonds October 1997 Election As of December 31, 2001 Original Original Amended Percent Cost Project Project Expended Remaining of Budget Percent Estimate Budget Budget to Date Contracts Budget Expended Complete Streets: ODOT - 86th & Main 2,430,000 2,383,200 1,050,000 327,932 722,068 31.2% 86 & Mingo Intersection 580,000 525,300 722,000 1,680 720,320 0.2% 86 & 145 E Ave Intersection 775,000 703,600 1,150,000 1,300 1,148,700 0.1% N Main (1stto 9th) 280,000 223,300 186,214 186,214 - 100.0% 100% ODOT- 76 & Hwy 169 100,000 100,000 600,000 598,840 1,160 99.8% Street & Intersection Project: 1,385,000 1,241,528 1,614,026 1,614,026 - 100.0% 100% 76 & 129 E Ave Intersection 116 & Garnett Intersection 86 & 123 E Ave Intersection 86 (Main to Mingo) Street Resurfacing Project: 471,000 462,000 966,581 966,581 0 100.0% 100% Atlanta (3rd to 11th) Carlsbad (3rd to 7th) & Beaumont 129 E Ave (High School to 93) 11 Street (Main to Cedar) Facilities: City Hall /Police Station 3,000,000 2,509,528 4,160,000 3,766,690 391,320 1,990 90.5% 90% Community Center 200,000 171,593 100,205 100,205 - 100.0% 100% Sports Park: Parking Lot 150,000 124,700 88,779 88,779 (0) 100.0% 100% Restroom 65,000 65,000 85,000 85,000 - 100.0% 100% Four -plex & Soccer Fields 285,000 285,000 302,901 302,901 (0) 100.0% 100% Administration: Project Manager Salary 142,000 125,909 125,909 (0) 100.0% 100% Architect /Engineer Fee 562,171 693,678 690,155 3,523 - 99.5% 99% Program/Construction Mgmt Services Fee 238,080 278,000 277,308 692 99.8% 100% Available: Contingent Project 262,000 262,000 - - - Total $9,983,000 $9,999,000 $12,123,293 $9,133,520 $394,843 $2,594,930 75.3% City of Owasso - Bond Projects Fund Sales Tax/Capital Future Fund /Revenue Bonds October 1997 Election As of December 31, 2001 Funding Source Revenue Bond proceeds Sales Tax & Capital Future Funds Capital Improvements Fund Interest (all funds) Total - original funding sources Additional funding sources: ODOT grant (86 & Mingo) Jail Grant Capital Improvements Fund Total - additional funding sources Total all funding sources 990,000 90,000 900,000 $ 9,999,000 $ 12,138,178 $11,206,444 $ 931,734 Actual Original Projected Revenue Remaining Estimate Funding to Date Funding 7,460,000 7,450,889 7,450,889 (0) 2,170,000 2,205,289 2,205,289 (0) 269,000 269,000 269,000 - 100,000 1,223,000 1,191,266 31,734 9,999,000 11,148,178 11,116,444 31,734 - 600,000 - 600,000 - 90,000 90,000 - - 300,000 - 300,000 990,000 90,000 900,000 $ 9,999,000 $ 12,138,178 $11,206,444 $ 931,734 City of Owasso Sales Tax Extension Capital Improvements Fund Projects Project Status Summary Report As of December 31, 2001 Percent Original Amended Expended Contracts & Remaining of Budget Budget Budget to Date Encumbrances Budget Expended 96th Str Signalization (Walmart) $ 554,975 $ 547,514 547,514 - 100.0% Computerization 625,000 617,272 473,374 300 143,598 76.7% Hale Acres Drainage Project 59,925 59,925 39,264 20,661 65.5% Hwy 169 Enhancement 34,100 34,100 20,466 13,634 60.0% 76th & Hwy 169 Engineering 112,974 112,974 112,974 - 100.0% Street Overlay Program 11653 163,000 1,784 5,000 156,216 1.1% Traffic Signalization (96 & 129 E Ave) ",o0�000 -3MIT 75,000 - 75,000 0.0% Sidewalk Construction 60,000 60,000 60,000 0.0% Storm Drainage Projects 50,000 50,000 50,000 0.0% $ 1-,804-,9;4 $1,719,785 $ 1,195,376 $ 5,300 $ 519,109 69.5% City of Owasso Monthly Sales Tax Revenues Last Five Fiscal Years 2001 -2002 2000 -2001 1999 -2000 1998 -99 1997 -98 Jul $ 730,980.71 $ 555,956.58 $ 512,985.26 $ 451,469.72 $ 420,132.73 Aug 742,510.61 515,693.51 511,393.24 453,908.27 425,520.68 Sep 739,427.61 574,244.87 514,497.85 448,643.93 407,667.33 Oct 702,584.38 557,181.50 514,225.81 498,631.93 419,775.03 Nov 661,865.50 538,923.33 491,721.77 436,276.09 394,121.26 Dec 707,295.77 595,405.06 500,720.86 436,740.79 407,464.80 Jan 842,241.31 612,817.16 497,158.26 471,618.68 401,090.96 Feb 759,589.91 557,555.78 534,776.86 453,481.05 Mar 580,462.39 466,381.43 431,742.84 346,369.60 Apr 571,058.89 468,301.25 397,609.91 429,894.26 May 874,950.84 504,553.85 500,921.82 400,592.30 Jun 689,116.05 535,931.88 470,869.75 438,182.66 $ 5,126,905.89 $ 7,425,400.09 $ 6,075,427.24 $ 5,533,210.59 $ 4,944,292.66 City of Owasso Sales Tax Collections and Restricted Use of One Percent Fiscal Year 2001 -2002 Totals $ 5,126,905.89 $ 1,708,968.63 $ 256,345.29 $ 266,094.08 $ 574,918.68 $ 611,610.58 Note: As established by the 1988 sales tax election, fifteen percent(15 %) of the one percent (1 %) sales tax is transferred to the Sales Tax Capital Future Fund for the purpose of funding future capital improvements projects. In Oct 1997, voters authorized the use of the CFF accumulations through FY 2001 for projects. Three Percent Sales Tax Collection One Percent Sales Tax (1/3) Capital Future Fund' Debt Service Payments 1997 Revenue Refunding 1998 Revenue Bonds Bonds Excess to Capital Improvements Fund Jul 730,980.71 243,660.24 36,549.04 38,432.48 76,050.15 92,628.57 Aug 742,510.61 247,503.54 37,125.53 35,448.50 76,050.15 98,879.36 Sep 739,427.61 246,475.87 36,971.38 35,448.50 76,050.15 98,005.84 Oct 702,584.38 234,194.79 35,129.22 35,448.50 76,050.15 87,566.92 Nov 661,865.50 220,621.83 33,093.28 35,448.50 90,239.36 61,840.70 Dec 707,295.77 235,765.26 35,364.79 42,933.80 90,239.36 67,227.31 Jan 842,241.31 280,747.10 42,112.07 42,933.80 90,239.36 105,461.88 Feb Mar Apr May Jun Totals $ 5,126,905.89 $ 1,708,968.63 $ 256,345.29 $ 266,094.08 $ 574,918.68 $ 611,610.58 Note: As established by the 1988 sales tax election, fifteen percent(15 %) of the one percent (1 %) sales tax is transferred to the Sales Tax Capital Future Fund for the purpose of funding future capital improvements projects. In Oct 1997, voters authorized the use of the CFF accumulations through FY 2001 for projects. City of Owasso Sales Tax Collections and Restricted Use of One Percent For the period beginning November 1989 59,610,593 19,870,198 2,487,665 1,519,016 4,803,238 2,218,731 4,378,727 12,919,712 34,043 4,496,864 Note: Figures for 6/30/1989 are for eight months beginning Nov 1988. Figures for 6/30/2002 are budgeted amounts. One % Capital 1988 1997 Rev 1998 Total Debt Excess to Three % % of Sales Tax Future 1983 GO Revenue Refunding Revenue Service Interest Cap Improv Fiscal Year Sales Tax Increase (1/3) Fund* Bonds Bonds Bonds Bonds Payments Earnings Fund 6/30/89 ** 1,345,048 3.44% 448,349 - 290,033 196,192 486,225 (37,876) 6/30/90 2,395,607 10.74% 798,536 - 411,425 345,856 757,281 41,255 6/30/91 2,697,115 12.59% 899,038 - 411,425 345,856 757,281 141,757 6/30/92 2,888,126 7.08% 962,709 - 383,075 458,023 841,098 121,611 6/30/93 3,111,892 7.75% 1,037,297 129,025 23,058 504,630 527,688 380,584 6/30/94 3,359,697 7.96% 1,119,899 167,985 551,313 551,313 400,602 6/30/95 3,554,202 5.79% 1,184,734 177,710 599,967 599,967 407,056 6/30/96 3,932,207 10.64% 1,310,736 196,610 606,335 606,335 507,791 6/30/97 4,488,368 14.14% 1,496,123 224,418 519,579 519,579 752,125 6/30/98 4,944,293 10.16% 1,648,098 247,215 675,487 249,538 305,181 1,230,205 12,002 182,680 6/30/99 5,533,211 11.91% 1,844,404 276,661 483,076 968,086 1,451,161 12,076 128,658 6/30/00 6,075,427 9.80% 2,025,142 303,771 499,213 987,478 1,486,692 9,965 244,644 6/30/01 7,425,400 22.22% 2,475,133 371,270 463,202 975,648 1,438,850 665,014 6/30/02 ** 7,860,000 5.85% 2,620,000 393,000 523,702 1,142,335 1,666,037 560,963 59,610,593 19,870,198 2,487,665 1,519,016 4,803,238 2,218,731 4,378,727 12,919,712 34,043 4,496,864 Note: Figures for 6/30/1989 are for eight months beginning Nov 1988. Figures for 6/30/2002 are budgeted amounts. PROJECTS STATUS REPORT Prepared by City of Owasso Department of Public Works Engineering Division Date prepare 118/02 Project City Project Design Engineer Design Design Total Budget Utilities Relocation Construction Coll Contractor Construction ConVaa time Construction Construction Comments Manager Complete Completion Cost Estimate Eiginesr EeYmaa cmo-.cun,a,ni st (days) %complete end (dry �—) (a7 Pso�) Bond Project Fund Intersection Improvements Southwestern Bell and Cox Cable 86th Street (Cedar to Main) Bates FHC /City 99 Jan -02 $0 $1,980,000 Subject to ODOT letting May -02 TBD 0 relocations complete PSO nearly ($706,724) complete. ODOT letting projected to be in April /May 2002 86th Street North /North Mingo Road Bates CH2MHill 99 Dec -01 $680,964 $174,028 $545,578 TBD TBD 180 0 On hold. Will be last project, using remaining funds Working R/W acquisition and utility 06th Street North /North 1451h E. Bates CH2MHill 99 Dec -01 $250,000 $887,493 TBD May -02 180 0 relocatons. Anticipate bidding Apr - Avenue 02 76th Street North /North 129th E. Lutz CH2MHill 100 Oct -99 $1,497,504 Horizon Nov -99 270 100 Jan -01 Completed Avenue Construction 1161h Street North /North Garnett Road Lutz CH2MHill 100 Oct -99 included above Horizon Nov -99 270 100 Dec -00 Completed Construction 86th Street North /North 123rd E. Lutz CH2MHill 100 Oct -99 included above Horizon Nov -99 270 100 Dec -00 Completed Avenue Signalization Construction 86th Street Rehabilitation (Main to Lutz CH2MHill 100 Oct -99 included above Horizon Nov -99 270 100 Dec -00 Completed Mingo) Construction 1, $1,231,000 1 $1,076,142.90 Final plans approved by ODOT. 76th Street North /US Highway 169 Carr CH2MHill 100 Jul-01 $0 , ($523,000) (,076 15) Becco May -02 130 0 Anticipate early work start in April. late start in June. Eff SALES TAX PROJECTS Sales Tax /Capital Future /Revenue Bonds BOND PROJECT FUND - October 1997 Election Progress Report #8 Dated 12/31/01 PROJECT Budget Expended Design Bid Construction Streets: ODOT - 86th & Main 86 & Mingo Intersection 86 & 145 E Ave Intersection N Main (lstto 9th) ODOT - 76th & Hwy 169 Streets & Intersections Project: 76 & 129 E Ave Intersection 116 & Garnett Intersection 86 & 123 E Ave Intersection 86 (Main to Mingo) Streets Resurfacing Project: Atlanta (3rd to 11th) Carlsbad (3rd to 7th) & Beaumont 129 E Ave (High School to 93) 11 Str (Main to Cedar) 1,050,000 327,932 722,000 1,680 1,150,000 1,300 186,214 186,214 600,000 598,840 X 96th Str Signalization (Owasso Market) 547,514 547,514 Computerization 617,272 473,374 Hale Acres Drainage Project 59,925 39,264 Hwy 169 Enhancement 34,100 20,466 76th & Hwy 169 Engineering 112,974 112,974 Street Overlay Program 163,000 1,784 Traffic Signalization (96th & 129 E Ave) 75,000 0 Sidewalk Construction 60,000 0 Storm Drainage Projects 50,000 0 X HX X X X 1,614,026 1,614,026 966,581 966,581 0 E-1 0 Facilities: City Hall /Police Station 4,160,000 3,766,690 8 8 8 Community Center 100,205 100,205 Sports Park: Parking Lot 88,779 88,779 Restroom 85,000 85,000 Four -plex & Soccer Fields 302,901 302,901 Administration: Project Manager Salary 125,909 125,909 N N N Architect/Engineer Fee 693,678 690,155 N N N Program Management Services Fee 278,000 277,308 N N N Available: Contingent Project 0 0 0 E� 0 Total $ 12,123,293 $ 9,133,520 FY 2001 -2002 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #38 Dated 12/31/01 PROJECT Budget Expended Design Bid Construction 96th Str Signalization (Owasso Market) 547,514 547,514 Computerization 617,272 473,374 Hale Acres Drainage Project 59,925 39,264 Hwy 169 Enhancement 34,100 20,466 76th & Hwy 169 Engineering 112,974 112,974 Street Overlay Program 163,000 1,784 Traffic Signalization (96th & 129 E Ave) 75,000 0 Sidewalk Construction 60,000 0 Storm Drainage Projects 50,000 0 X X X N X X N N X X X X Total $ 1,719,785 $ 1,195,376 Legend: X -In Progress - Complete N -Not Applicable