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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING: Regular
DATE: July 9, 2001
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 8:00 a.m. on Thursday, July 5, 2001.
Marci Boutwell, Commi ee Secretary
AGENDA
1. Call to Order ............................................................................. .............................Mr Philippi
2. Roll Call .................................................................................. .............................Ms Boutwell
3. Request Approval of Minutes of January 8, 2001 Regular Meeting ..................... Mr Philippi
Attachment #3
4. Presentation and Discussion of Financial Reports ................... ............................... Ms Bishop
Attachment #4
Owasso Sales Tax Watchdog Committee
July 9, 2001
Page 2
5. General Discussion of Projects and Progress Report ................... ............................... Mr Lutz
Attachment #5
6. Request Approval of Completion Reports .............................. ............................... Mr Philippi
A. Intersection & Signalization Improvements
B. 96th Street North Roadway & Signalization
Attachment #6
7. Consideration and Approval of Progress Report for Public Distribution .............. Mr Philippi
Attachment #7
8. New Business ............................................................................ .............................Mr Philippi
9. Adjournment
SALES TAX WATCHDOG COMMITTEE
City of Owasso
January 8, 2001
The Owasso Sales Tax Watchdog Committee met in special session on Monday, January 8, 2001
at 7:00 p.m. in the Owasso Community Center per Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 8:00 a.m. on Thursday, January 4, 2001.
ITEM 1: CALL TO ORDER
Chairman Michael Philippi called the meeting to order at 7:00 p.m.
ITEM 2: INTRODUCTION OF NEW MEMBERS
Committee members introduced themselves to the two new members of the committee, Donnie
Johns and Rayma Harchar.
ITEM 3: ROLL CALL
MEMBERS PRESENT: Murray Adams, Danny Ewing, Glenna Gay, John Groth, Rayma Harchar
(in at 7:05), Steve Holleman, Pam Holt, Donnie Johns, Tom Kimball,
Willard Mills, Michael Philippi, Vicki Tapp, Pat Woods
k MEMBERS ABSENT: John Stieger
STAFF PRESENT: Sherry Bishop, Marcia Boutwell, Tim Rooney, Phil Lutz
ITEM 4: REQUEST APPROVAL OF MINUTES OF OCTOBER 9, 2000 SPECIAL MEETING.
Mr Ewing moved, seconded by Ms Gay, to approve the minutes as written. Motion carried 12 -0.
ITEM 5: DISCUSSION OF COMMITTEE CRITERIA & POLICIES
Mr Philippi said that this item was placed on the agenda as an orientation for the new members of
the committee. There were no questions regarding the criteria & policies.
ITEM 6: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS.
Ms Bishop discussed the financial reports. Items discussed included projects in the bond projects
fund. She also discussed expenditures in the Capital Improvements Fund projects. There was a
question regarding the firearms range. Ms Bishop explained that the project had been dropped from
funding the funds remaining in the original budget reallocated to other projects. At this time there
are no plans to continue with that project. Sales tax collections and the restricted use of one percent
of the tax were also discussed. Mr Ewing asked that the committee be provided with a comparison
of taxes collected with those collected last year at the same time.
Sales Tax Watchdog Committee
January 8, 2001
OPage 2
ITEM 7: GENERAL DISCUSSION OF PROJECTS & PROGRESS REPORT
Mr Lutz gave a detailed status report from the bond project fund, as well as from the capital
improvements fund. There was a lengthy discussion relative to the 86' & Main intersection project,
the traffic signals on 96`'' St near Owasso Market, and the 76' & Highway 169 intersection projects.
Mr Groth asked about the construction of sidewalks as apart of the N Main St project. A grant has
been received for that purpose.
ITEM 8: REQUEST APPROVAL OF COMPLETION REPORT
A. NORTH MAIN STREET REHABILITATION PROJECT
B. COMMUNITY CENTER RENOVATION
The North Main Street Rehabilitation Project was completed in December 2000 and accepted by the
City Council on December 19, 2000. The project consisted of milling & overlaying the existing
pavement surface on N Main St between First & Eleventh Streets. A contract was awarded to
Horizon Construction Co in the amount of $84,709.31 for the milling & drainage work. One change
order was issued, and the final amount was $109,217.45. The overlay work was performed by Tulsa
county under an interlocal agreement, with materials furnished by the City. The Community Center
Renovation project consisted of re- roofing the Community Center and carpet replacement. The re-
roofing project was a bond project and was completed in March 2000 as a cost of $76,941.43.
$35,000 in CDBG funds was received for carpet replacement and that project was completed in April
2000. This completion report was placed on the July 2000 Watchdog agenda, but committee
members tabled approval of the report until the next regular meeting of the committee. because some
of the CDBG funds remained and were to be used for window replacement. However, since this
portion of the project comes from grant funds and not bond funds, it is appropriate to approve that
portion of the project completed with bond funds. Ms Gay moved, seconded by Ms Tapp, to
approve the two completion reports. Motion carried 13 -0.
ITEM 9: CONSIDERATION AND APPROVAL OF PROGRESS REPORT FOR PUBLIC
DISTRIBUTION.
The Committee discussed the Progress Report for the period ending December 31, 2000. A question
was raised regarding the Firearms Range. It was suggested that the bid and construction portions
of that project be listed as N (not applicable) since there are no longer funds for the project. Mr
Philippi moved, seconded by Mr Mills, to approve the Progress Report with the suggested change.
Motion carried 13 -0. It was suggested that a newspaper article might accompany the progress report
explaining the status of the traffic signals at 96`x' St N & Highway 169.
ITEM 10: NEW BUSINESS
The status of the 66" St N closing was discussed, as well as the design for the 76' St N & Highway
169 intersection. A question was also raised concerning traffic congestion in the vicinity of the high
school.
Sales Tax Watchdog Committee
January 8, 2001
Page 3
ITEM 11: ADJOURNMENT
With no further business to come before the committee, Mr Mills moved for adjournment. Motion
was seconded by Mr Kimball and the meeting adjourned at 8:10 p.m.
Marcia Boutwell, Secretary
�01
Michael Philippi, Chairperson
City of Owasso - Bond Projects Fund
Sales Tax/Capital Future Fund /Revenue Bonds
October 1997 Election
As of June 30, 2001
Original
Cost
Streets:
Amended
Project
Budget
86th Street (Cedar to Main)
2,430,000
86 & Mingo Intersection
580,000
86 & 145 E Ave Intersection
775,000
N Main (1st to 9th)
280,000
ROW 76 & Hwy 169 (Engr)
100,000
Street & Intersection Project:
1,385,000
76 & 129 E Ave Intersection
116 & Garnett Intersection
86 & 123 E Ave Intersection
86 (Main to Mingo)
Street Resurfacing Project:
Atlanta (3rd to 11th)
Carlsbad (3rd to 7th) & Beaumont
129 E Ave (High School to 93)
11 Street (Main to Cedar)
Facilities:
Original
Project
Budget
Amended
Project
Budget
2,383,200
2,310,000
525,300
605,000
703,600
1,166,000
223,300
215,000
100,000
100,000
1,241,528
1,590,000
471,000 462,000 966,581
City Hall /Police Station
3,000,000
Community Center
200,000
Sports Park:
85,000
Parking Lot
150,000
Restroom
65,000
Four -plex & Soccer Fields
285,000
Administration:
0.3%
Project Manager Salary
1,165,040
Architect/Engineer Fee
100%
Program /Construction Mgmt Services Fee
Available:
2,509,528 4,270,000
171,593
97,705
124,700
88,779
65,000
85,000
285,000
302,901
142,000 125,909
562,171 668,878
238,080 213,369
Expended
to Date Contracts
327,932 2,650
1,680
960
186,214
69,886 5,954
1,614,026 -
966,581
2,428,714 1,575,165
100,205
88,779
85,000
302,901
125,909
687,115 6,563
215,285 49,920
0 100.0% 100%
266,121
Percent
Remaining
of Budget
Percent
Budget
Expended
Complete
1,979,418
14.2%
100%
603,320
0.3%
100%
1,165,040
0.1%
100%
28,786
86.6%
100%
24,160
69.9%
(24,026)
101.5%
100%
0 100.0% 100%
266,121
56.9%
(2,500)
102.6%
100%
(0)
100.0%
100%
-
100.0%
100%
(0)
100.0%
100%
(0)
100.0%
100%
(24,800)
102.7%
(51,836)
100.9%
Contingent Project 262,000 262,000 - - -
Total $9,983,000 $9,999,000 $12,805,122 $7,201,187 $1,640,252 $3,963,683 56.2%
City of Owasso - Bond Projects Fund
Sales Tax/Capital Future Fund /Revenue Bonds
October 1997 Election
As of June 30, 2001
Fundino Source
Revenue Bond proceeds
Sales Tax & Capital Future Funds
Capital Improvements Fund
Interest (all funds)
Total - original funding sources
Additional funding sources:
ODOT grant (86 & Main) - approved
ODOT grant (86 & Mingo)
Jail Grant
E - 911 Fund - FY 2002 Budget
Sale of old City Hall Bldg
Total - additional funding sources
Total all funding sources
- 750,000 - 750,000
- 600,000 - 600,000
- 90,000 90,000 -
- 250,000 250,000 -
- 1,690,000 340,000 1,350,000
$ 9,999,000 $ 12,838,178 $11,416,089 $ 1,422,089
Actual
Original
Projected
Revenue
Remaining
Estimate
Funding
to Date
Funding
7,460,000
7,450,889
7,450,889
(0)
2,170,000
2,205,289
2,205,289
(0)
269,000
269,000
269,000
-
100,000
1,223,000
1,150,911
72,089
9,999,000
11,148,178
11,076,089
72,089
- 750,000 - 750,000
- 600,000 - 600,000
- 90,000 90,000 -
- 250,000 250,000 -
- 1,690,000 340,000 1,350,000
$ 9,999,000 $ 12,838,178 $11,416,089 $ 1,422,089
City of Owasso
Sales Tax Extension
Capital Improvements Fund Projects
Project Status Summary Report
As of June 30, 2001
Percent
Original Amended Expended Contracts & Remaining of Budget
Budget Budget to Date Encumbrances Budget Expended
96th Str Signalization (Walmart)
$ 554,975
554,975
547,514 $
1,807 5,654
98.7%
Computerization
625,000
617,272
448,043
169,229
72.6%
Hale Acres Drainage Project
59,925
59,925
39,264
20,661
65.5%
Hwy 169 Enhancement
34,100
34,100
20,466
9,100 4,534
60.0%
76th & Hwy 169 Engineering
112,974
112,974
112,974
-
100.0%
$1,386,974
$1,379,246
$ 1,168,261 $
10,907 $ 200,078
84.7%
City of Owasso
Sales Tax Collections and
Restricted Use of One Percent
Fiscal Year 2000 -2001
Debt Service Payments
Three Percent 1997 Revenue
Sales Tax One Percent Capital Future Refunding 1998 Revenue Excess to Capital
Collection Sales Tax (1/3) Fund* Bonds Bonds Improvements Fund
Jul
555,956.58
185,318.86
27,797.83
42,640.00
82,188.75
32,692.28
Aug
515,693.51
171,897.84
25,784.68
39,023.33
81,742.08
25,347.75
Sep
574,244.87
191,414.96
28,712.24
39,023.33
81,742.08
41,937.30
Oct
557,181.50
185,727.17
27,859.08
39,023.33
81,742.08
37,102.68
Nov
538,923.33
179,641.11
26,946.17
38,432.48
82,188.75
32,073.71
Dec
595,405.06
198,468.35
29,770.25
38,432.48
82,188.75
48,076.87
Jan
612,817.16
204,272.39
30,640.86
40,432.48
82,188.75
51,010.30
Feb
759,589.91
253,196.64
37,979.50
38,432.48
82,188.75
94,595.91
Mar
580,462.39
193,487.46
29,023.12
38,432.48
85,188.75
40,843.11
Apr
571,058.89
190,352.96
28,552.94
38,432.48
82,188.75
41,178.79
May
874,950.84
291,650.28
43,747.54
35,448.50
76,050.15
136,404.09
Jun
689,116.05
229,705.35
34,455.80
35,448.50
76,050.15
83,750.90
Totals
$ 7,425,400.09
$ 2,475,133.36
$ 371,270.00
$ 463,201.87
$ 975,647.79 $
665,013.70
Note: As established by the 1988 sales tax election, fifteen percent(15 %) of the one percent (1 %) sales tax is transferred
to the Sales Tax Capital Future Fund for the purpose of funding future capital improvements projects.
In Oct 1997, voters authorized the use of the CFF accumulations through FY 2001 for projects.
City of Owasso
Sales Tax Collections and
Restricted Use of One Percent
For the period beginning November 1989
One %
Capital
1988
1997 Rev
1998
Total Debt
Excess to
Three % % of Sales Tax
Future
1983 GO Revenue
Refunding
Revenue
Service
Interest Cap Improv
Fiscal Year Sales Tax Increase (1/3)
Fund*
Bonds Bonds
Bonds
Bonds
Payments
Earnings Fund
6/30/89 '*
1,345,048
3.44%
448,349
-
290,033
196,192
486,225
(37,876)
6/30/90
2,395,607
10.74%
798,536
-
411,425
345,856
757,281
41,255
6/30/91
2,697,115
12.59%
899,038
-
411,425
345,856
757,281
141,757
6/30/92
2,888,126
7.08%
962,709
-
383,075
458,023
841,098
121,611
6/30/93
3,111,892
7.75%
1,037,297
129,025
23,058
504,630
527,688
380,584
6/30/94
3,359,697
7.96%
1,119,899
167,985
551,313
551,313
400,602
6/30/95
3,554,202
5.79%
1,184,734
177,710
599,967
599,967
407,056
6/30/96
3,932,207
10.64%
1,310,736
196,610
606,335
606,335
507,791
6/30/97
4,488,368
14.14%
1,496,123
224,418
519,579
519,579
752,125
6/30/98
4,944,293
10.16%
1,648,098
247,215
675,487
249,538
305,181
1,230,205
12,002
182,680
6/30/99
5,533,211
11.91%
1,844,404
276,661
483,076
968,086
1,451,161
12,076
128,658
6/30/00
6,075,427
9.80%
2,025,142
303,771
499,213
987,478
1,486,692
9,965
244,644
6/30/01
7,425,400
22.22%
2,475,133
371,270
463,202
975,648
1,438,850
665,014
6/30/02 **
7,860,000
5.85%
2,620,000
393,000
523,702
1,142,335
1,666,037
560,963
59,610,593
19,870,198
2,487,665
1,519,016
4,803,238
2,218,731
4,378,727
12,919,712
34,043
4,496,864
Note: Figures for 6/30/1989 are for eight months beginning Nov 1988.
Figures for 6/30/2002 are budgeted amounts.
A written report will be provided to you at the meeting on
Monday night.
PROJECT COMPLETION REPORT
C
PROJECT: Intersection and Signalization Improvements
DATE PROJECT WAS INITIATED: November 1999
DATE PROJECT WAS COMPLETED: December 6, 2000
DEPARTMENT RESPONSIBLE FOR PROJECT: Public Works
STAFF COMMENTS: The project consisted of roadway improvement and signalization of
intersections at 116th St N at N Garnett Rd, and 76' St N at 129th East Ave; simalization of two
intersections at 86" St N at 123' East Ave: and roadway surface improvement on 86th St N
between Main St and Mingo Rd. In November 1999, the City Council awarded a contract to
Horizon Construction Company Inc in the amount of $1,268,128.64. Four change orders were
issued increasing the final contract amount to $1,497,504.06 and increasing the time b 4y 3 days
A final inspection was held on December 6 2000. The City Council accepted the project on
January 16, 2001. Funding was included in the 1998 bond issue.
c
Phil Lutz
PROJECT COORDINATOR
Public Works
DE7L ENT
PROJECT CqORDINATOR
DATE
EO
PROJECT COMPLETION REPORT
PROJECT: 96th Street North Roadway & Signalization Improvements
DATE PROJECT WAS INITIATED: June 2000
DATE PROJECT WAS COMPLETED: April 12, 2001
DEPARTMENT RESPONSIBLE FOR PROJECT: Public Works
STAFF COMMENTS: The project consisted of additional traffic lanes in the area of Owasso
Market from the U.S. Highway 169 southbound off ramp to about 450 west of North 119th East
Ave, intersection signalization at the off ramp and at 121St East Ave, and stormwater drainage
improvements. In June 2000, the City Council awarded a contract to McGuire Brothers
Construction Company Inc in the amount of $530,431.90. The Notice to Proceed was delayed
until August 4, 2000 to finalize funding agreements with all parties involved in the 96th St
corridor development. Three change orders were issued increasing the final contract amount to
$541,989.00 for cost overruns, and increasing the time by 55 days because of bad weather and
relocation of the RCB Center entrance. The City Council accepted the project on May 1, 2001.
Phil Lutz
PROJECT COORDINATOR
Public Works
DEPARTMENT
PROJECT COORDINATOR
DATE
SALES TAX PROJECTS
Sales Tax /Capital Future /Revenue Bonds
BOND PROJECT FUND - October 1997 Election Progress Report #7 Dated 6/30/01
PROJECT Budget Expended Design Bid Construction
Streets:
86th Street (Cedar to Main)
86 & Mingo Intersection
86 & 145 E Ave Intersection
N Main (1st to 9th)
Engineering 76 & Hwy 169
Streets & Intersections Project:
76 & 129 E Ave Intersection
116 & Garnett Intersection
86 & 123 E Ave Intersection
86 (Main to Mingo)
Streets Resurfacing Project:
Atlanta (3rd to 11th)
Carlsbad (3rd to 7th) & Beaumont
129 E Ave (High School to 93)
11 Str (Main to Cedar)
2,310,000 327,932
605,000 1,680
1,166,000 960 215,000 186,214
100,000 69,886
Progress Report #37 Dated 6/30/01
PROJECT
Budget
Expended
NX
4,270,000
2,428,714
547,514
X
Computerization
97,705
100,205
1,590,000 1,614,026
966,581 966,581 0
Facilities:
Progress Report #37 Dated 6/30/01
PROJECT
Budget
Expended
City Hall /Police Station
4,270,000
2,428,714
547,514
X
Computerization
Community Center
97,705
100,205
e
59,925
e
Sports Park:
Hwy 169 Enhancement
34,100
20,466
X
76th & Hwy 169 Engineering
Parking Lot
88,779
88,779
Restroom
85,000
85,000
Four -plex & Soccer Fields
302,901
302,901
Administration:
Project Manager Salary
125,909
125,909
N
N
N
Architect/Engineer Fee
668,878
687,115
N
N
N
Program Management Services Fee
213,369
215,285
N
N
N
Available:
Contingent Project
0
0
E]
0
Total $ 12,805,122 $ 7,201,187
FY 2000 -2001 CAPITAL IMPROVEMENTS FUND PROJECTS
Progress Report #37 Dated 6/30/01
PROJECT
Budget
Expended
Design Bid Construction
96th Str Signalization (Owasso Market)
554,975
547,514
X
Computerization
617,272
448,043
X X X
Hale Acres Drainage Project
59,925
39,264
N X
Hwy 169 Enhancement
34,100
20,466
X
76th & Hwy 169 Engineering
112,974
112,974
X N N
Total
$ 1,379,246 $ 1,168,261
Legend: X -In Progress
- Complete
N -Not Applicable