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HomeMy WebLinkAbout2001.01.08_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO SALES TAX WATCHDOG COMMITTEE TYPE OF MEETING: Regular DATE: January 8, 2001 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 8:00 a.m. on Thursday, January 4, 2001. Marci outwell, Committee Secretary AGENDA 1. Call to Order .............................................................................. ............................... Mr Philippi 2. Introduction of New Members ............................ ............................... ...................... Mr Philippi Attachment #2 3. Roll Call ..................................................................................... .............................Ms Boutwell 4. Request Approval of Minutes of October 9, 2000 Special Meeting ......................... Mr Philippi Attachment #4 Owasso Sales Tax Watchdog Committee January 8, 2001 Page 2 5. Discussion of Committee Criteria & Policies .............................. .............................Mr Philippi Attachment #5 6. Presentation and Discussion of Financial Reports ...................... ............................... Ms Bishop Attachment #6 7. General Discussion of Projects and Progress Report ...................... ............................... Mr Lutz Attachment #7 8. Request Approval of Completion Reports ................................. ............................... Mr Philippi A. North Main Street Rehabilitation Project B. Community Center Renovation Attachment #8 9. Consideration and Approval of Progress Report for Public Distribution ................. Mr Philippi Attachment #9 Owasso Sales Tax Watchdog Committee January 8, 2001 Page 3 10. New Business ............................................................................. ............................... Mr Philippi 11. Adjournment MEMORANDUM TO: MEMBERS OF THE SALES TAX WATCHDOG COMMITTEE FROM: MICHAEL PHILIPPI, CHAIRPERSON SUBJECT: NEW MEMBERS OF THE COMMITTEE DATE: January 4, 2001 During of the late summer of 2000, Mayor Williams made appointments to fill two vacancies on the Watchdog Committee. Dr Rayma Harchar, Principal at Larkin Bailey Elementary School, has been appointed to fill the slot reserved for an Owasso school administrator. Mr Donnie Johns, Senior Vice President at Bank of the Lakes, was appointed to fill the slot representing financial institutions. Dr Harchar and Mr Johns were unable to be present for the special meeting of the Watchdog Committee in October, and will be introduced at this meeting. 101 SALES TAX WATCHDOG COMMITTEE City of Owasso October 9, 2000 The Owasso Sales Tax Watchdog Committee met in special session on Monday, October 9, 2000 at 7:00 p.m. in the Owasso Community Center per Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 8:00 a.m. on Thursday, October 5, 2000. ITEM 1: CALL TO ORDER In the absence of the Chair, and because the committee is currently without a Vice - Chair, committee member Tom Kimball called the meeting to order at 7:05 p.m. ITEM 2: INTRODUCTION OF NEW MEMBERS Neither of the two recently appointed members was present. They will be introduced at the regular meeting in January 2001. ITEM 3: ROLL CALL MEMBERS PRESENT: Murray Adams, Danny Ewing, Glenna Gay, John Groth, Tom Kimball, Willard Mills, Pat Woods MEMBERS ABSENT: Rayma Harchar, Steve Holleman, Pam Holt, Donnie Johns, Michael Philippi, John Stieger, Vicki Tapp STAFF PRESENT: Larry Mitchell, Sherry Bishop, Marcia Boutwell, Tim Rooney, Robert Carr ITEM 4: ELECTION OF VICE CHAIR Dan Siemens, the committee's vice chair, has moved from the community and resigned from the committee, creating a vacancy in that office. Tom Kimball moved for the election of Willard Mills to the office of Vice Chair, seconded by Danny Ewing. Motion carried 7 -0. Willard Mills was elected to the position of Vice Chair and presided for the remainder of the meeting. ITEM 5: REQUEST APPROVAL OF MINUTES OF JULY 10, 2000 REGULAR MEETING. Mr Kimball moved, seconded by Mr Ewing, to approve the minutes as written. Motion carried 7 -0. ITEM 6: DISCUSSION OF COMMITTEE CRITERIA & POLICIES This item was placed on the agenda at the request of the Chair as an orientation for the new members of the committee. Since the two new committee members were not present, this item was tabled to the January 2001 meeting. ITEM 7: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS. Sales Tax Watchdog Committee October 9, 2000 Page 2 Because of the time required getting the new utility billing system on line, there were no financial reports. Since this was a special meeting, no financial reports were required. They will be presented at the regular meeting in January 2001. ITEM 8: GENERAL DISCUSSION OF PROJECTS & PROGRESS REPORT Mr Carr gave a detailed status report from the bond project fund, as well as from the capital improvements fund. There was a lengthy discussion relative to the city hall /police station project and the proposed use of the current city hall building. The 86th St N widening project from the 1988 bond issue was also discussed at some length. ITEM 9: REQUEST APPROVAL OF COMPLETION REPORT A. OWASSO SPORTS PARK RESTROOM #2 The construction of the second restroom at the Owasso Sports Park was completed in July 2000, just after the last meeting of this committee. Sports Park Inc, a group formed by local developers Buford Williams, Noble Sokolosky, Tom Kimball and Pete Kourtis, was the low bidder on the project at $85,405. They secured donations and were able to get materials at cost, keeping the construction cost low. The completion report was mailed to committee members in August, so that there was sufficient time for them to tour the project. Before a vote was taken to approve the completion report, Tom Kimball recused himself. Mr Groth moved, seconded by Mr Adams, to approve the completion report for the Owasso Sports Park Restroom #2. Motion carried 6 -0. Mr Mills suggested that thank you letters be sent to the four developers who participated in the project. The secretary will prepare the letters. ITEM 10: ADJOURNMENT With no further business to come before the committee, Ms Gay moved for adjournment. Motion was seconded by Mr Ewing and the meeting adjourned at 7:45 p.m. The next meeting will be a regular meeting on Monday, January 8, 2001. Marcia Boutwell, Secretary 101 Michael Philippi, Chairperson MEMORANDUM TO: MEMBERS OF THE SALES TAX WATCHDOG COMMITTEE FROM: MICHAEL PHILIPPI, CHAIRPERSON SUBJECT: COMMITTEE CRITERIA AND POLICIES DATE: January 4, 2001 This item has been placed on the agenda as an orientation for new members. E 17 © SALES TAX WATCHDOG COMMITTEE BACKGROUND The Sales Tax Watchdog Committee was formed as a part of the 1988 sales tax extension bond issue for the purpose of providing a body of representatives from various interest groups within the Owasso community to monitor the use of the designated third penny of local sales tax. Individual representatives were then appointed to this committee by the Mayor and charged with meeting on a regular basis to review the status of capital improvements projects funded by the 1988 sales tax extension bond issue. The first meeting of the committee was held on January 1, 1989, with meetings held monthly for the first six months and then quarterly through July of 1995. At that time the current scheduled of meetings each January and July, with special meetings called as needed, was established. The committee is composed of 14 members, with membership criteria established by the City Council. Members are appointed for the life of the sales tax extension (10/1/2007) or until resignation. Of the 14 members originally appointed, five are still on the committee. They are John Groth, Steve Holleman, Tom Kimball, Michael Philippi, and Pat Woods. John and Pat have been in attendance at 40 of the 41 meetings held. • POLICY STATEMENT © OWASSO CITY COUNCIL CITY OF OWASSO, OKLAHOMA May 21, 1991 In order to ensure the integrity of the makeup of the Watchdog Committee as established by a vote of the citizens of Owasso, the City Council of the City of Owasso adopts the following criteria as guidelines for future appointments to the Owasso Sales Tax Watchdog Committee; 1. Each appointee must be a resident within the area defined as the Owasso fenceline and /or school district (herein referred to as the "service area "). 2. NEWS MEDIA APPOINTMENTS - an individual who conducts media - related activities within the service area as their primary career or business. 3. ECONOMIC DEVELOPMENT APPOINTMENTS - an individual who is a member of an organized group designed to promote economic development activities within the defined service area. 4. RETAIL BUSINESS APPOINTMENTS - an individual who operates a retail outlet, that being a business conducting direct sales to the public within the defined service area. 5. EDUCATION APPOINTMENTS - (a) one individual actively employed by an Owasso School as an administrator and residing within the service area; and (b) one individual actively employed by an Owasso school in a teaching position and residing within the service area. 6. RECREATION APPOINTMENTS - an individual who is an active member of an organized group promoting the development of amateur sports and recreation within the service area. 7. BUILDING INDUSTRY APPOINTMENTS - an individual who conducts his /her primary construction and /or development business within the service area. 8. SENIOR CITIZEN APPOINTMENTS - an individual who has attained the age of 60 years or more and who resides within the service area. 9. FINANCIAL APPOINTMENTS - an individual who is an officer or employee of a financial institution engaging in banking, the brokerage of stocks or bonds, or other 4W major financial activity with the defined Owasso service area. 10. MEMBERS -AT -LARGE APPOINTMENTS - an individual who is a resident within the area defined as the Owasso fenceline and /or school district. O OWASSO SALES TAX WATCHDOG COMMITTEE FY 2000 -2001 OWASSO, OKLAHOMA MEMBERS NEWS MEDIA - One Slot Glenna Gay The Owasso Reporter 202 E Second Ave Owasso, OK 74055 272 -1155 ECONOMIC DEVELOPMENT - One Slot Tom Kimball Kimball's Hardware 8301 Owasso Expy Owasso, OK 74055 272 -1146 RETAIL BUSINESS - Two Slots Danny Ewing Ewing's Fine Jewelry 423 E Second Ave Owasso, OK 74055 272 -7975 Pam Holt Countryside Flowers & Gifts 8751 N 117th East Ave Owasso, OK 74055 272 -2283 EDUCATION - Two Slots Dr Rayma Harchar Owasso Schools 13304 E 95" PI N Owasso, OK 74055 272 -3836 (h); 272 -5399 (w) Steve Holleman Owasso Schools 8810N 134th East Ct Owasso, OK 74055 272 -9287 (h); 272 -6274 (w) RECREATION GROUPS - One Slot Murray Adams 12822 E 107" St N Owasso, OK 74055 371 -9999 FINANCIAL INSTITUTIONS - One Slot Donnie Johns Bank of the Lakes PO Box 1017 Owasso, OK 74055 274 -3535 BUILDERS - One Slot Pat Woods PO Box 3 Owasso, OK 74055 272 -4333 SENIOR CITIZENS - Two Slots John Stieger Baptist Retirement Center 7406 N 122nd East Ave Owasso, OK 74055 272 -1871 John Groth 801 N Dogwood Owasso, OK 74055 272 -5179 CITIZENS -AT -LARGE - Three Slots Michael Philippi, Chairperson 7413 N 119t1' East Ave Owasso, OK 74055 622 -8080 (w) X Citizens -at -large cont. Willard Mills, Vice Chairperson 2008 N Atlanta Ct Owasso, OK 74055 272 -1760 Vicki Tapp 12510 E 77th St N Owasso, OK 74055 272 -6926 SUPPORT STAFF Larry Mitchell City Manager Sherry Bishop City Treasurer Marcia Boutwell City Clerk This committee was formed following the 1988 tax extension bond election for the purpose of maintaining a strong citizen participation effort throughout the life of the sales tax extension and to insure the proper use of revenues generated. The committee meets on the second Monday of January and July at 7:00 p.m. in the Community Center. Meetings are approximately two hours in length. Duties of the committee consist of reviewing all financial records relating to the 1988 Sales Tax Extension and acting as a public information liaison. Members of the committee are appointed by the Mayor with Council confirmation for the life of the sales tax extension. Legally the term of office is defined as "throughout the life of the Sales Tax Extension (10/1/2007) or until resignation ". Boards \Watchdog.doc o POLICY STATEMENT OF THE OWASSO SALES TAX WATCHDOG COMMITTEE In an effort to ensure that the public is afforded sufficient opportunity to receive information relating to the status of projects funded by proceeds of the "third -penny sales tax ", the following statements and procedures will be considered to be the policy of this Committee: SECTION 1. Each project originally approved by the voters as a part of the 1988 sales tax extension will be listed in the Quarterly Report until such time as all of the original projects are completed and have been shown as complete for two successive reports. After all of those original projects have met the completion and reporting criteria required by this Section, they will be removed from the report and shall not require further reporting except by majority vote of the Committee. SECTION 2. Each new of additional project funded by proceeds of the sales tax extension shall be listed on the approved Quarterly Report in a section entitled "Additional Projects ". Such projects shall be shown on each report until such time as the project is complete and then subsequently reported for two consecutive quarters. Upon completion of the project and compliance with the reporting requirements of this section, a project shall be removed from the report and shall not require further reporting except by majority vote of the committee. ATTEST: 01 "21 Mwfl:.�turetary n U�m Michae i ippi, C ai rson City of Owasso - Bond Projects Fund Sales Tax/Capital Future Fund /Revenue Bonds October 1997 Election As of December 31, 2000 76 & 129 E Ave Intersection 116 & Garnett Intersection 86 & 123 E Ave Intersection 86 (Main to Mingo) Street Resurfacing Project: Atlanta (3rd to 11th) Carlsbad (3rd to 7th) & Beaumont 129 E Ave (High School to 93) 11 Street (Main to Cedar) Facilities: Original Amended Project Budget Original 2,383,200 Cost 525,300 Estimate Streets: 1,166,000 86th Street (Cedar to Main) 2,430,000 86 & Mingo Intersection 580,000 86 & 145 E Ave Intersection 775,000 N Main (1st to 9th) 280,000 ROW 76 & Hwy 169 (Engr) 100,000 Street & Intersection Project: 1,385,000 76 & 129 E Ave Intersection 116 & Garnett Intersection 86 & 123 E Ave Intersection 86 (Main to Mingo) Street Resurfacing Project: Atlanta (3rd to 11th) Carlsbad (3rd to 7th) & Beaumont 129 E Ave (High School to 93) 11 Street (Main to Cedar) Facilities: Original Amended Project Budget Project Budget 2,383,200 2,310,000 525,300 605,000 703,600 1,166,000 223,300 215,000 100,000 100,000 1,241,528 1,590,000 471,000 462,000 966,581 City Hall /Police Station 3,000,000 Community Center 200,000 Sports Park: 65,000 Parking Lot 150,000 Restroom 65,000 Four -plex & Soccer Fields 285,000 Administration: 603,320 Project Manager Salary Architect/Engineer Fee 0.1% Program /Construction Mgmt Services Fee 31,268 Available: 2,509,528 4,270,000 171,593 97,705 124,700 88,779 65,000 85,000 285,000 302,901 142,000 125,909 562,171 668,878 238,080 213,369 Expended to Date Contracts 331,163 1,680 960 183,732 76,112 1,531,317 57,607 966,581 862,293 3,061,204 97,705 88,779 85,000 302,901 125,909 636,581 32,197 154,427 58,911 0 100.0% 100% 346,503 20.2% - 100.0% 100% (0) 100.0% 100% 100.0% 100% (0) 100.0% 100% - 100.0% 100% 100 95.2% 95% 31 72.4% 72% Contingent Project 262,000 262,000 - - - Total $9,983,000 $9,999,000 $12,805,122 $5,369,028 $3,286,031 $4,150,063 41.9% Percent Remaining of Budget Percent Budget Expended Complete 1,978,837 14.3% 603,320 0.3% 1,165,040 0.1% 31,268 85.5% 100% 23,888 0.0% 1,076 96.3% 100% 0 100.0% 100% 346,503 20.2% - 100.0% 100% (0) 100.0% 100% 100.0% 100% (0) 100.0% 100% - 100.0% 100% 100 95.2% 95% 31 72.4% 72% Contingent Project 262,000 262,000 - - - Total $9,983,000 $9,999,000 $12,805,122 $5,369,028 $3,286,031 $4,150,063 41.9% City of Owasso - Bond Projects Fund Sales Tax /Capital Future Fund /Revenue Bonds October 1997 Election As of December 31, 2000 Funding Source Revenue Bond proceeds Sales Tax & Capital Future Funds Capital Improvements Fund Interest (all funds) Total - original funding sources Additional funding sources: ODOT grant (86 & Main) - approved ODOT grant (86 & Mingo) Jail Grant (approved) E - 911 Fund - FY 2001 Budget Sale of old City Hall Bldg Total - additional funding sources Original Estimate Projected Funding 7,460,000 7,450,889 2,170,000 2,171,519 269,000 269,000 100,000 1,125,457 Actual - 750,000 Revenue Remaining to Date Funding 7,450,889 (0) 2,000,640 170,879 269,000 - 975,457 150,000 9,999,000 11,016,865 10,695,986 320,879 - 750,000 - 750,000 - 600,000 - 600,000 - 90,000 - 90,000 - 185,000 - 185,000 - 185,000 - 185,000 1,810,000 1,810,000 Total all funding sources $ 9,999,000 $ 12,826,865 $ 10,695,986 $ 2,130,879 City of Owasso Sales Tax Extension Capital Improvements Fund Projects Project Status Summary Report As of December 31, 2000 Expended Percent Original Amended this Expended Contracts & Remaining of Budget Budget Budget Six Months to Date Encumbrances Budget Expended 96th Str Signalization (Walmart) $ 554,975 554,975 $ 277,450 277,450 $ 257,957 19,568 50.0% Computerization 625,000 617,272 28,454 436,206 181,066 70.7% Hale Acres Drainage Project 59,925 59,925 0 39,264 20,661 65.5% Hwy 169 Enhancement 34,100 34,100 20,466 9,100 4,534 60.0% 76th & Hwy 169 Engineering 112,974 112,974 105,574 7,400 - 93.4% Firearms Range 30,000 4,108 4,108 0 100.0% $ 1,416,974 $1,383,354 $ 305,904 $ 883,068 $ 274,457 $ 225,829 63.8% City of Owasso Sales Tax Collections and Restricted Use of One Percent Fiscal Year 2000 -2001 Debt Service Payments Three Percent 1997 Revenue Sales Tax One Percent Capital Future Refunding 1998 Revenue Excess to Capital Collection Sales Tax (1/3) Fund* Bonds Bonds improvements Fund Jul 550,956.58 183,652.19 27,547.83 42,640.00 82,188.75 31,275.61 Aug 515,693.51 171,897.84 25,784.68 39,023.33 81,742.08 25,347.75 Sep 574,244.87 191,414.96 28,712.24 39,023.33 81,742.08 41,937.30 Oct 557,181.50 1 85,727.17 27,859.08 39,023.33 81,742.08 37,102.68 Nov 538,923.33 179,641.11 26,946.17 38,432.48 82,188.75 32,073.71 Dec 595,405.06 198,468.35 29,770.25 38,432.48 82,188.75 48,076.87 Jan Feb Mar Apr May Jun Totals $ 3,332,404.85 $ 1,110,801.62 $ 166,620.24 $ 236,574.95 $ 491,792.49 $ 215,813.93 Note: As established by the 1988 sales tax election, fifteen percent(15 %) of the one percent (1 %) sales tax is transferred to the Sales Tax Capital Future Fund for the purpose of funding future capital improvements projects. In Oct 1997, voters authorized the use of the CFF accumulations through FY 2001 for projects. City of Owasso Sales Tax Collections and Restricted Use of One Percent As of December 31, 2000 Debt Service Payments 1997 Rev Fiscal Three Percent One Percent Capital Future 1983 GO 1988 Revenue Refunding 1998 Revenue Interest Excess to Cap Year Sales Tax Sales Tax (1/3) Fund" Bonds Bonds Bonds Bonds Earnings Improv Fund 6/30/1989" 1,345,048.17 448,349.39 - 290,033.28 196,192.00 (37,875.89) 6/30/90 2,395,607.48 798,535.83 - 411,424.92 345,856.00 41,254.91 6/30/91 2,697,114.88 899,038.29 - 411,424.92 345,856.00 141,757.37 6/30/92 2,888,125.56 962,708.52 - 383,074.92 458,023.00 121,610.60 6/30/93 3,111,891.73 1,037,297.24 129,024.96 23,058.00 504,630.00 380,584.28 6/30/94 3,359,697.11 1,119,899.04 167,984.86 - 551,312.58 400,601.60 6/30/95 3,554,201.70 1,184,733.90 177,710.09 - 599,967.36 407,056.45 6/30/96 3,932,207.29 1,310,735.76 196,610.00 - 606,335.04 507,790.72 6/30/97 4,488,368.22 1,496,122.74 224,418.42 - 519,579.03 752,125.29 6/30/98 4,944,292.66 1,648,097.55 247,214.63 - 675,486.87 249,537.66 305,180.66 12,002.32 182,680.05 6/30/99 5,533,210.59 1,844,403.53 276,660.53 - - 483,075.96 968,085.52 12,076.17 128,657.69 6/30/00 6,075,427.24 2,025,142.42 303,771.34 - - 502,213.32 984,478.32 9,965.08 244,644.52 6/30/01 3,332,404.85 1,110,801.62 166,620.24 236,574.95 491,792.49 - 215,813.93 Totals 47,657,597.48 15,885,865.83 1,890,015.07 1,519,016.04 4,803,237.88 1,471,401.89 2,749,536.99 34,043.57 3,486,701.52 Note: As established by the 1988 sales tax election, fifteen percent(15 %) of the one percent (1 %) sales tax is transferred to the Sales Tax Capital Future Fund for the purpose of funding future capital improvements projects. Accumulation begins 9/1/92. In Oct 1997, voters authorized the use of the CFF accumulations through FY 2001 for projects. PROJECTS STATE,,, REPORT Prepared by: City of Owasso Department of Public Works Engineering Division Date prepared: 1/3/01 Project CRY Project 1 Design En Engineer 9i Design Design Construction Cost Contractor ConstrucT;ime Construction Construction Comments Manager %Complete Completion art %complete end Engineer Esfinele eitl Amount Bond Project Fund Intersection Improvements 86th Street (Cedar to Main) Carr FHC /City 95 Dec -00 $1,980,000 Subject to ODOT letting Apr -01 0 ODOT approved project 86th Street North /Noah Mingo Road Lutz CH2MHIII 95 Jan -01 $596,000 To be determined TBD 180 0 Plan -in -hand review completed 86th Street North /North 145th E. Avenue Lutz CH2MHill 95 Jan -01 $1,165,000 To be determined TBD 180 0 Plan -in -hand review completed 76th Street North /North 129th E. Avenue Lutz CH2MHill 100 Oct -99 $1,497,504 Horizon Construction Nov -99 270 98 Jan -01 116th Street North /North Garrett Road Lutz CH2MHill 100 Oct -99 included above Horizon Construction Nov -99 270 100 Dec -00 86th Street North /North 123rd E. Avenue Signalization Lutz CH2MHill 100 Oct -99 included above Horizon Construction Nov -99 270 100 Dec -00 86th Street Rehabilitation (Main to Mingo) Lutz CH2MHill 100 Oct -99 included above Horizon Construction Nov -99 270 100 Dec -00 76th Street North /US Highway 169 Right -of -way Car CH2MHill 80 May -01 None expected Subject to ODOT letting Aug -01 270 0 May -02 Preliminary plans submitted for ODOT review. No right -of -way required using proposed design. Resurfacina Prgigcts Atlanta (3rd Street to 11th Street) Henderson CH2MHi11 100 Sep -98 $966,581 Horizon Construction Oct -98 360 100 Dec -99 Carlsbad (3rd Street to 7th StreetyBeaumont Henderson CH2MHill 100 Sep -98 included above Horizon Construction Oct -98 360 100 Dec -99 North 129th E. Avenue (High School to 93rd Street North) Henderson CH2MHIII 100 Sep -98 included above Horizon Construction Oct -98 360 100 Dec -99 11th Street (Main to Cedar) Henderson CH2MHill 100 Sep -98 included above Horizon Construction Oct -98 360 100 Dec -99 North Main (1st Street to 9th Street) Lutz CH2MHill 100 Aug -00 $133,000 $109,217 Tulsa County/ Oct -00 45 100 Dec -00 Completed $95,000 (materials) $70,000 (materials) Horizon Construction Facilit Ps City Hall /Police Department Car CH2MHill 100 Jun -00 various Jul -00 various 25 Jul -01 Foundation construction continuing. Structural steel Urban Design delivery delayed until December 18th. Community Center Lutz CH2MHill 100 Jan -99 $171,593 various Feb -99 various 100 Apr -00 Roof repairs/carpeting/other interior improvements Urban Design Sports Park Parking Lot Henderson City 100 $88,779 Horizon Construction Apr -98 100 Jul -98 Restroom Henderson City 100 $63,450 Sports Park, Inc. 100 Jul -00 Fourplex and soccer fields Henderson CH2MHil1 100 Feb -99 $302,901 Frix- Foster Mar -99 100 Oct -99 Capital Improvements Fund Hale Acres Drainage Lutz City 50 ongoing $45,000 City TBD Ongoing City project as funds are available US Highway 169 Enhancement (Phase 1) Lutz City 100 Oct -98 $11,500 Robinson Landscaping Oct -98 60 100 Jan -99 US Highway 169 Enhancement (Phase 11) Lutz City 100 Oct -98 $22,500 To be determined TBD 0 Dependent upon completion of 76th Street North /US Highway 169 Improvements 96th Street North Signalization Car Sack and 100 Jun -00 $75,000 McGuire Brothers Aug -00 158 60 Jan -01 Signalization conduit work ongoing. Widening Associates initiated. 76th Street North /US Highway 169 Engineering Car CH2MHill 60 May -01 Subject to ODOT letting TBD 0 FY 99 -01 Capital Improvements Wastewater Treatment Plant Improvements (Phase IIA) Car HUB-Garver 100 Mar -00 $1,965,950 Crossland May -00 80 Mar -01 Consent Order project Wastewater Treatment Plant Improvements (Phase IIB) Car HUB +Garver 60 Alor Relief Line Car HUB +Garver 100 Jun -00 $677,210 $818,270 Sapulpa Digging Consent Order project. Project award expected in January. 117 E Avenue Lift Station Improvements Lutz Crafton, Tull $345,500 Final design plans submitted for staff review. North Owasso Interceptor Lutz HUB-Garver 100 May -00 $618,275 Sapulpa Digging Jun -99 100 Jun -00 Consent Order project 96th Street North Improvements Lutz Sack and 100 Jun -00 $450,520 $530,432 McGuire Brothers Aug -00 158 60 Jan -01 Widening initiated Associates Water Master Plan Car Montgomery- 95 Dec -00 Watson Public WorksNehicle Maintenance Buildings Lutz City 100 Aug -00 Brewer Construction Oct -00 180 10 Mar -00 Site grading completed. Foundation initiated. Residential Street Repair Program Lutz City 75 Dec -00 $96,000 Projects list being prepared for FY00 -01 PROJECT COMPLETION REPORT PROJECT: Main Street Rehabilitation DATE PROJECT WAS INITIATED: September 19, 2000 DATE PROJECT WAS COMPLETED: December 7, 2000 DEPARTMENT RESPONSIBLE FOR PROJECT: Public Works STAFF COMMENTS: The project consisted of milling the existing_ pavement surface on N Main St between First and Eleventh Streets On September 19 2000 the City Council awarded a contract to Horizon Construction Company Inc in the amount of $84,709.31 for the milling and drainage work. One change order was issued increasing the authorized contract amount to $110,000.00. The final amount paid to the contractor was $109,217.45. The overlay work was performed by Tulsa County under an interlocal agreement with materials purchased by the City. A final inspection was held on December 11 2000 The City Council acce tep d the project on December 19, 2000. Funding was included in the 1997 bond issue Phil Lutz PROJECT COORDINATOR Public Works I - Z -- �l DATE E PROJECT COMPLETION REPORT PROJECT: Community Center Renovation DATE PROJECT WAS INITIATED: February 17, 2000 DATE PROJECT WAS COMPLETED: Community Center Roof - March 2000, Community Center Carpet - _April 2000. DEPARTMENT RESPONSIBLE FOR PROJECT: Public Works STAFF COMMENTS: On February 17, 1999 the City Council awarded a contract to Shelton Metro Roofing in the amount of $75,800 for the purpose of re- roofing the Community Center. One chanize order was issued amounting to $1141.43 bring the total contract amount to 76,941.43. Staff conducted several inspections during December 1999 and January 2000 because of roof leaks. All deficiencies were subsequently corrected and the contractor provided a one -year maintenance bond. The City Council accepted the project on April 4 2000 Funding was included in the 1997 bond issue. On December 21 1999 the City Council awarded a bid to © Mill Creek Camet & Tile for ca erp t replacement in the Community Center dining room, oom recreation room, lobby and offices. A Notice to Proceed was issued on March 25 2000 after it had been determined that all leaks in the roof had been corrected. The amount of the contract was $29,760. The work was completed in April with funding sup lip ed by a Community Development Block Grant. Dwayne Henderson / Jan Worley PROJECT COORDINATOR Public Works / Community Center DEPARTMENT M I I ) kix,6- OJECT MANA ER l -3 -axw © DATE 5d SALES TAX PROJECTS Sales Tax /Capital Future /Revenue Bonds BOND PROJECT FUND - October 1997 Election Progress Report #6 Dated 12/31/00 PROJECT Budget Expended Design Bid Construction Streets: 86th Street (Cedar to Main) 86 & Mingo Intersection 86 & 145 E Ave Intersection N Main (1st to 9th) ROW 76 & Hwy 169 Streets & Intersections Project: 76 & 129 E Ave Intersection 116 & Garnett Intersection 86 & 123 E Ave Intersection 86 (Main to Mingo) Streets Resurfacing Project: Atlanta (3rd to 11th) Carlsbad (3rd to 7th) & Beaumont 129 E Ave (High School to 93) 11 Str (Main to Cedar) 2,310,000 331,163 605,000 1,680 1,166,000 960 215,000 183,732 100,000 0 1,590,000 1,531,317 X Progress Report #36 Dated 12/31/00 PROJECT Budget Expended X 4,270,000 862,293 277,450 436,206 39,264 20,466 105,574 4,108 X X X X 97,705 97,705 e B X 966,581 966,581 El 0 Facilities: Progress Report #36 Dated 12/31/00 PROJECT Budget Expended City Hall /Police Station 4,270,000 862,293 277,450 436,206 39,264 20,466 105,574 4,108 X X X Community Center 97,705 97,705 e B B Sports Park: Parking Lot 88,779 88,779 Restroom 85,000 85,000 Four -plex & Soccer Fields 302,901 302,901 Administration: Project Manager Salary 125,909 125,909 N N N Architect/Engineer Fee 668,878 636,581 N N N Program Management Services Fee 213,369 154,427 N N N Available: Contingent Project 0 0 0 F-1 71 Total $ 12,805,122 $ 5,369,028 FY 1999 -2000 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #36 Dated 12/31/00 PROJECT Budget Expended Design Bid Construction 96th Str Signalization (Owasso Market) Computerization Hale Acres Drainage Project Hwy 169 Enhancement 76th & Hwy 169 Engineering Firearms Range 554,975 617,272 59,925 34,100 112,974 4,108 277,450 436,206 39,264 20,466 105,574 4,108 X X X X X X X N X N N Total $ 1,383,354 $ 883,068 Legend: X -In Progress - Complete N -Not Applicable